HomeMy WebLinkAbout06/28/1972 - Regular Agenda Packet - Bryan College Station Library System Advisory Board June 28, 1972
The Bryan Public Library Board of Trustees met at 5:00 P. M. in the
• Library on June 28th.
Present were Dr. Paul Crawford, Mrs. R. J. Holmgreen, Mr. W. D. Dunn,
and Dr. Tom King. The Librarian, Mrs. Hazel Richardson, who is in the
hospital, was not present.
Mr. Fred Sandlin, the City Manager, was present, as were Mrs. Mary Eden,
Assistant Librarian, and Mrs. Lois Griffin who acted as Secretary.
The minutes of the last meeting were approved as read.
In an overall review of the statistics it was noted that the circulation
for the first nine months of this fiscal year was up 20% over the same period
last year. This increase in circulation was achieved without an increase
in personnel.
In reports of standing committees it was noted that the budget for books
and magazines has been spent.
• The book list for the month was approved.
On Budget and Finance there was considerable discussion on the prospect
of cuts by the Commission from this year 's budget. It was brought up that
one hundred percent of the budget for three programs had been cut. These
were $500 for records, $500 for family night at the Library, and $500 for
the slide series. The book budget was cut back to the same amount as last
year.
After considerable discussion Mrs. Holmgreen moved that the President
of the Board should write to the City Commission requesting that the $2000
for books and the $1500 for records, slides and family night programs be
restored to the present budget. The motion was seconded by Mr. Dunn and
carried.
• On Building and Grounds, Mr. Sandlin reported that the material for the
walls has been ordered and part of it is here. It is hoped that the work
will be underway before the end of July.
P
The books which have been mutilated in the Library were examined. In
discussion which followed it was emphasized that this sort of thing should
• be reported to the school principals. Attention was called to the fact
that the Librarian had reported the incidents to Mr. Jackson at S. F. A.
but he has not responded at this time. Mrs. Holmgreen moved that the
Librarian write letters to the school officials calling this to their
attention and asking their aid. The motion was seconded and carried.
After discussion as to whether too much time was spent on Saturday
programs, it was agreed that Miss Terwilliger should continue working on
them.
On the subject of doing away with overdues fines, the method used at
the Rosenberg Library at Galvestion was reviewed in detail. It was decided
to do away with the overdues notices but continue to charge a fine of five
cents a day for each book. Dr. King moved that the method of doing this
be left to the discretion of the Librarian. The motion was seconded and
carried.
Mrs. Eden reported that the Friends of the Library were willing to
purchase a duplicating machine which could speed up the cataloging of books.
Dr. King moved that a program for improved cataloging be initiated.
Mr. Dunn seconded the motion which carried.
It was reported that all purchases made by the City for more than
$500 must be let out for competitive bids. This will include library books.
Dr. Crawford wished for the minutes to show that the Board of Trustees
takes cognizance of this procedure and brings to the attention of the
City Commission the need for excellent service as one part of the bid
specifications. Mr. Sandlin said the City Purchasing Agent is working
on a method whereby this service will be possible.
• The Board wished a speedy recovery to the Head Librarian of the
Nation's most dynamic public library. To make her stay in the hospital
more tolerable, the Board and City Manager contributed to keep the television
in her room going for an additional two weeks.
There being no further business, the meeting adjourned at 6:10.
President
Secretary
Approved:
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT FOR JUNE 1972
111 CASH ON HAND 20.00
COLLECTIONS
FINES 96.33
LOST & PAID BOOKS. 18.54
LIBRARY FEES
TOTAL 134.87
RESTRICTED GIFTS 5,289.21
COLLECTIONS 110.10
TOTAL 5,480.31
EXPENDITURES 422.97
411 BALANCE 4,985.34
ROUNTREE ACCOUNT 435.99
DEPOSITS 100.39
TOTAL 536.38
EXPENDATURES 11.24
BALANCE 525.14
REFUNDABLE DEPOSITS 295.00
COLLECTIONS 5.00
TOTAL 300.00
REFUNDS None
BALANCE 300.00
411 PETTY CASH 30.00
411
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JUNE 1972
Y^
CIRCULATION THIS YEARLAST YEAR
Adult Juvenile Adult Juvenile
Non-fiction 5340 2565 5520 3241
Fiction 7216 11039 7608 12916
Pamphlets 716 2 337 7
Periodicals 574 12 367 21
Framed Prints 110 21 82 32
Pictures 0 0 0 203
Records 252 0 0 0
Slides 0 225 0 0
•
Total 14208 13864 13914 16420
Grand Total 28072 30334
SERVICES THIS YEAR LAST YEAR
Days open 26 26
New borrowers 332 357
Reference questions 2518 2260
Story hour attendance 692 690
III Book reviews, radio programs, talks 50 85
Classroom collections
Inter-Library Loan 231 244
Evening visitors 2819 2586
Evening circulation 4237 4028
Overdue notices 532 565
Bookmobile
Trips made 47 44
Books carried to schools, parks 3271 2814
Books circulated to schools, parks 3271 5049
Crestview 100 45
Redmond Terrace 488 854
Manor East 261 0
Millican 21 66
Wellborn 14 40
Girls Club 25 0
Boys Club 54 0
Harvey Discontinued 59
Cedar Grove Discontinued 110
Sherwood 100 40
Youth Center 0 200
BOOK STOCK THIS YEAR LAST YEAR
Books purchased - Adult 400 340
411
Books purchased - Juvenile 486 - 13
Memorial books 66 121
Other gifts 47 12
Total additions 999 486
Books repaired in Library 361 236
Books withdrawn 110 318
Books rebound 516 74
- - Magazines bound 0 3
MEMORIAL AND OTHER GIFTS FOR JUNE 1972
In memory of M. E. Adams:
$5.00 from Mr. and Mrs. Marshall Peters
In memory of N. R. Clary:
$6.00 from The Ervin Autrey Family
In memory of Ransom J. Cole:
$10.00 from Maurine and Bill Vick
$3.50 from Mrs. Dona Coulter Carnes
In memory of F. I. Dahlberg:
A book from Mr. and Mrs. Jack Kent
In memory of Jennings Franklin: -
$2.50 from Nan and Dick Cardwell
$5.00 from Mrs. Hazel Adams Richardson and George
In memory of Lucy Marie Vacante Gray:
Ali
$8.00 from Dr. and Mrs. F. .J. Krenek
In memory of Kay Kalinec_:
$4.30 from Mr. and Mrs. Steve Konecny
In memory of Mrs. Mae Andrews Nash:
$5.00 from Dr. and Mrs. R. B. Grant
$4.00 from Brownrigg H. Dewey, Jr.
$2.50 from Mr. and Mrs. Donald P. Cole
In memory of Ed Rychlik:
$5.00 from Dr. and Mrs. Tom B. King
$5.00 from Mr. and Mrs. Clifford B. Hunter
In memory of William Olin Sanders:
Two books from Sue Sanders Loew
In memory of Tom Sweeney:
$5.00 from Sue McRae
$5.00 from Mr. and Mrs. E. J. Burkhart
$5.00 from Mrs. Hazel Adams Richardson
$5.00 from Dr. and Mrs. Tom B. King
In memory of Julia Syptak:
$5.00 from Mr. and Mrs. Richard L. Patrick
$5.00 from Mr. and Mrs. R. J. Hollas
In honor of Mrs. W. H. Andrew: From Bryan Garden Club
A book: Miklos, Josephine von
Personal Gardening
In honor of Miss Sadie Hatfield: From Bryan Garden Club
A book: Miles, Bebe
Bluebells and Bittersweet
111 In honor of Mrs. William Sippel: From Bryan Garden Club
A book: Sutter, Anne Bernat
New Approach To Design Principles
In.honor of Mr. Daniel Muzyka: From Bryan Garden Club
A book: Miles, Bebe
Bluebells and Bittersweet
In memory of A. D. Happy Mathys:
$5.00 from Dr. and Mrs. A. G. McGill
In memory of Martha Lawrence Merrell:
$5.00 from Susie Mae Sanders Loew
$10.00 from Dr. and Mrs. W. B. Roman
$10.00 from Mrs. Hazel Adams Richardson
$5.00 from Mr. and Mrs. Frank G. Anderson, Sr.
$5000 from Friends of Normandy Manor
$12.50 from Mr. and Mrs. Warren Harmon
$5.00 from Nonie and W. T. McDonald
$12.00 from Mr. and Mrs. J. B. Beard and Mr. and Mrs. J. L. Beard
$7.50 from Mrs. Burke Campbell
$3.00 from Elizabeth Patterson
A book from Mr. and Mrs. R. J. Cardwell
$5.00 from Jack and Betty Jo Conlee
$5.00 from Dr. and Mrs. Tom B. King
$3.00 Mrs. Dona Coulter Carnes
$3.00 from Mr. and Mrs. Noah Dansby
$4.00 from Brownrigg H. Dewey, Jr.
In memory of Dr. Grady P. Parker:
$5.00 from Nonie and W. T. McDonald
In memory of Mrs. Louise Rooke:
$10.00 from Mrs. Hazel Adams Richardson
$5.00 from Mr. and Mrs. Carl E. Orr
In memory of Myrtle Slaughter:
$5.00 from Mr. and Mrs. Ralph S. Braley
In memory of Guy L. Wood:
$3.50 from Mr. and Mrs. Ivan Langford
In memory of Mrs. Annie Wright:
$3.00 from Joe E. Vincent