HomeMy WebLinkAbout02/16/1972 - Regular Agenda Packet - Bryan College Station Library System Advisory Board February 16, 1972
The Bryan Public Library Board of Trustees met at 5:00 P. M. in the
Library on February 16th.
Present were Dr. Paul Crawford, Mr. Edsel Burkhart, Mrs. Alfred Casarez,
Mr. W. D. Dunn, Mrs. R. J. Holmgreen, and Dr. T. T. Walton, Jr.
Mr. Fred Sandlin, the City Manager, was present, as was Mrs. Hazel
Richardson, the Librarian.
The minutes of the last meeting were approved as written.
In an examination of the statistics it was noted that the circulation
was up 25% over last year; and that most of that was at the Main Adult desk.
It was also noted that 1700 slides had circulated.
The book order was approved.
The budget and finance committee noted that the budget was l$/2'"% under-
spent.
On building and grounds Mr. Sandlin said the status of finishing the
walls of the Library was that the City had -gotten only one bid and that it
was about twice what we had budgeted for.
Mrs. Holmgreen and the other Board members discussed at length the un-
qualified success of the Board's sponsorship of the Singing Cadets at the
Civic Auditorium on Friday night, February 11th. It was estimated that 1700
attended as all seats were taken and many sat on the floor. The Cadets
themselves were delighted to have such a large audience and so responsive
a one. All members of the City Council and the City Manager assisted the
Board in receiving the guests. Mayor Skrivanek welcomed the audience and
Dr. Crawford spoke briefly on the services of the Library. The Library
displays in the foyer attracted favorable attention. It was felt that the
project had accomplished its purpose. Mr. Dunn asked that the Board give
111 Mrs. Holmgreen a vote of thanks.
On other Library programs:
® Renewed interest in Great Books discussion group was reported with an
attendance of fifteen at the February meeting.
A report from Mr. Rutherford was read on the Saturday afternoon music
appreciation series. Programs are scheduled for February 19, March 18, April
15, and May 13.
In new business Dr. Crawford and Mrs. Richardson reported on their and
Mrs. Patterson's attendance at the organizational session of the Major Re-
source Center. There were nineteen candidates qualified for appointment to
a six member system advisory councilwhich will implement the Library Systems
Act for the Central Texas Area.
Dr. Crawford was elected to the Council and made Vice-Chairman and
Chairman elect.
In December the Board agreed, upon recommendation of the Directors of
the Size II libraries, that the Bryan Public Library would honor all public
111 library cards issued in the State of Texas. Mrs. Richardson said that we had
had one request so far and that we handled it by getting the name and address
of the borrower as well as the information on his library card.
In this discussion the Board took up the matter of library cards to A&M
students living in dormitories. The present policy is the requirement of a
$5.00 deposit. It was the general sentiment of the Board that this requirement
should be done away with and that A&M students living in dormitories be issued
regular C cards. No action was taken, however , pending the Librarian's
further exploration on the matter.
Mrs. Richardson said she had been approached by Mrs. Daniel Pfannstiel
of College Station who was interested in the establishment of a community
library in College Station. Mrs. Richardson said she had told Mrs. Phannstiel
. that she should contact Mrs. Patricia Smith, Field Services Consultant for
this area. "Mrs. Richardson said she had received a letter from Mrs. Smit4
who has made an appointment with Mrs. Pfannstiel for February 24th. Mrs.
Smith- said her recommendation to Mrs. Pfannstiel would be that the City of
College Station contract formally with the City of Bryan for expanded library
services.
Plans for National Library Week April 16th - 22nd were reported under-
way by the Friends Executive Board.
The Librarian reported that the in-service training workshop held on
February 8th and 10th had been well attended and successful with six of our
community libraries attending.
The meeting adjourned at 5:50 P. Me
a
President
Secretary
Approved:
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'944,9-y-e---- -ie • t - " :-. _________ - _ - _
0
. BRYAN PUBLIC LIBRARY ACCOUNT 4027 FEBRUARY 1972
ACCOUNT NAME BUDGET EXPEND. ENCUM. UNEN CUM. BAL.
PERSONA, SERV ICES
SUPERV. EXEC. ADMIN. 10,0 80.00 6,720.00 3,360.00
SKILLED LABOR 69,0 60.00 36,136.70 32,323.30
LABOR OPERATIONS 11,628.00 10,578.18 1,049.82
TOTAL - 90,768.00 * 53,434.88 * .00 * 37,333,12
.,,
SUPPLIES
OFFICE SUPPLIES 3,208.00 1,468.32 1,739.68
WEARING APPAREL 200.00 • 79.20 1 20.30
MOTOR VEH 1 CLES - GAS 700.00 1 55.37 . 544.63
M I NOR APPARATUS 300.00 25.95 274,05
LAUNDRY & CLEAN ING 200.00 49.30 1 50.70
OTHER SUPPLIES 700.00 152.40 547.60
OUTSTANDING ORDERS 359.07 359.07E
TOTAL 5,308.00 * 1,930.54 * 359.07 * 3,018.39
- PQNTRACTUAL SERV ICES . •
COMMUNICATIONS 1,300.00 712.45 , 5875 5
0 HIRE OF EQUIPMENT 350.00 230.00 120.00
COURT COSTS DAMAGES 50.00 .
. • 50,00
TRAVELING EXPENSES 1,200.00 , 229.94 970.06
UTILITIES 16,0 50.00 12,558.13 5,491.37
MISCELLANEOUS 1,575.00 665.60 909.40
•
ASSOC I AT I ONAL DUES 400.00 309.00 91.00
FILM RENTAL 500.00 500.00
TOTAL 21,425.00 * 14,705.12 * .00 * 6,71.9.38
. ,
MAINTENANCE
FURNITURE & FIXTURES 400.00 15.00 . 385.00
MOTOR VEH I CLE S - T IRE S 600.00 1 90.92 409.08
OFF ICE INAACH INES 400.00 28850 111.50
BOOKS & MAGAZINES 5,000.00 1,118.66 3,881.34
OUTSTANDING ORDERS 255.77 255.77c
TOTAL . 6,400.00 * 1,613.08 * 255.77 * 4,531,15
CAPITAL OUTLAY
BUILDINGS 2,000.00 2,000.00
FURNITURE & F I XTURE S 2,431.00 315.00 2,116.00
OFF ICE MACHINES 250.00 183.00 67.00
BOOKS 18, 459.00 9, 798.95 8,660.05
MAGAZINES & NEWSPAPERS 4, 500.00 2,665.61 1,834.39
OUTSTANDING ORDERS 1,334.43 1,334.43 .B
TOTAL 27, 640.00 * 12,9625 6 * 1,334.43 * 13,343.01
0 ,
- ,
_.
•
11
•BRYAN PUBLIC LIBRARY ACCOUNT 4027 FEBRUARY 1972.
ACCOUNT NAME _ _ _ _ BUDGET' EXPEND. EN CUM.__ _ UNENCUM.` BAL.-.
SUMMARY
PERSONAL SERVICES 90,768.00 53,434.88 37,333,12
SUPPLIES 5,308.00 1,930.54 359,07 3,018.39
CONTRACTUAL SERV I CES 21,425.00 _ 14,705.12 6,719.88
MAINTENANCE 6, 400.00 1,613.08 255.77 4,531,15
CAPITAL OUTLAY 27,640.00 12,962.56 1,334.43 13,343.01
TOTAL 151,541.00 * 84.646,18 * 1,949.27 * 64, 94555
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT FOR FEBRUARY 1972
CASH ON HAND 20.00
COLLECTIONS
FINES 91.85
LOST & PAID BOOKS 1.60
LIBRARY FEES
TOTAL 113.45
RESTRICTED GIFTS 5,540.20
COLLECTIONS 360.87
TOTAL 5,901.07
EXPENDITURES 1,429.58.
Alh
BALANCE 4,471.49
ROUNTREE ACCOUNT 451.79
DEPOSITS none
TOTAL 451.79
EXPENDATURES none
BALANCE 451.79
REFUNDABLE DEPOSITS 315.00
COLLECTIONS 10.00
TOTAL 325.00
REFUNDS 15.00
BALANCE 310.00
lePETTY CASH 30,00
r
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY 1972
411 CIRCULATION nits YEAR _ LAST YEAR
Adult Juvenile Adult Juvenile
Non-fiction 6886 6546 5628 6147
Fiction 8440 20368 6757 17895
Pamphlets 613 20 348 8
Periodicals 542 41 414 ?5
Framed Prints 133 48 75 27
Pictures o 391 0 77
Records 179 0 34 0
Slides 0 987 0 0
- Total 16793 28401 13256 24229
Grand Total 45194 37485
SERVICES THIS YEAR LAST YEAR
Days open 25 24
New borrowers 258 271
Reference questions 2305 2257
Story hour attendance 471 429
Book reviews, radio programs, talks 51 41
41? Classroom collections 399 381
Inter-Library Loan 407 123
Evening visitors 2555 2144
Evening circulation 4073 3582
Overdue notices 585 407
Bookmobile
Trips made 33 32
Books carried to schools, parks 4243 3287
Books circulated to schools, parks 21725 13855
Crestview 100 100
Redmond Terrace 499 477
Manor East 56 123
Millican 32 6
Wellborn 17 0
Girls Club 25 0
Boys Club 105 0
Harvey 0 16
Cedar Grove 102 105
Sherwood 100 80
Youth Center 0 0
BOOK STOCK THIS YEAR LAST YEAR
Books purchased - Adult 123 307
APBooks purchased - Juvenile 43 149
Memorial books 62 19
Other gifts 5 7
Total additions 233 482
Books repaired in Library 216 286
Books withdrawn 151 127
Books rebound 77 0
Magazines bound 0 31
MEMORIAL AND OTHER GIFTS FOR FEBRUARY 1972
111 In memory of William W. Arnold:
$5.00 from Alice Sue and Clifford Hunter
$3.50 from Marjorie and Russ Hillier
$5.00 from Jack and Betty Jo Conlee
$5.00 from Mrs. Burke Campbell
$5.00 from Dr. and Mrs. Richard Harrison, III
In memory of Miss Anne Brink:
$3.00 from Bess and Joe Vincent
In memory of Mrs. Lilla Graham Bryan:
$5.00 from Audrey A. Barnard
In memory of Sergeant L. N. Carroll:
A book from John M. Carroll
In memory of Mrs. Emily Thomas Cavitt:
$10.00 from San and Ernestine Hutchison., Caldwell, Texas
In memory of Mrs. Thurston Cole:
$5.00 from Mr. and Mrs. Henry Ross
$5.00 from Dr. and Mrs. Richard Harrison, III
$3.50 from Mr. and Mrs. Ivan Langford
$5.00 from Mrs. 0. W® Maroski
$3.00 from Bess and Joe Vincent
In memory of Mrs. Catherine Conway:
$7.00 from Mrs. Roland M. Searcy, Jr.
In memory of Mrs. John M. Crawford:
$5.00 from Mr. and Mrs. George Riley and Family
$10.00 from Dr. and Mrs. James D. McCrady
411 $10.00 from Mr. and Mrs. Robert J. Hayes
$7.00 from Petroleum Engineering Department
• $3.00 from Mr. and Mrs. Harry Zenner
$21.00 from The Library Board of Trustees
A book from Dr. and Mrs. T. T. Walton, Jr.
$7.00 from Texas Petroleum Research Committee
$7.00 from Center for Marine Resources
$5.00 from Mrs. John R. Wilson
$7.50 from Mrs. Soon C. Kim
$5000 from Mrs. Mary Eden
A book from Mr. and Mrs. R. J. Cardwell
$15000 from Mrs. Hazel Adams Richardson
$5.00 from Mrs. E. N. Holmgreen
In memory of Mrs. Hortense Curry:
$3.00 from Mrs. John Seeley Caldwell
• $3.00 from Edna and Donald Cole
$5.00 from Nonie and W. T. McDonald
$3.50 from Marjorie and Russ Hillier
In memory of Mrs. Marshall Dansby:
$4.00 from Ethel S. Mitchell
' $7.50 from Joe and Louise White
$3000 from Mr. and Mrs. L. J. Falgeau
In memory of J. C. Hotard:
$5.00 from Mr. and Mrs. R. J. Cardwell
$3.50 from Mr. and Mrs. Ivan Langford
$6.00 from Dr. and Mrs. F. J. Krenek
$3.00 from Mr. and Mrs. Noah Dansby
In memory of Laurence King:
$4.00 from Mr. and Mrs. R. J. Cardwell
In memory of Mrs. Inez Kneeland:
$3.00 from Bess and Joe Vincent
In memory of Mrs. E. J. Kyle:
$10.00 from Mr. and Mrs. Gainer B. Jones
$3.00 from Mrs. Dona Coulter Carnes
$5.00 from Mrs. John Seeley Caldwell
$5.00 from Nonie and W. T. McDonald
$4.00 from Dr. and Mrs. Robert Benbow
' $5.00 from The Embroidery Club
In memory of E. C. McLarty, Sr. :
$5.00 from Sue Sanders Loew
In memory of Miss Malcolm McInnis:
$3.00 from Mrs. Dona Coulter Carnes
• $4.00 from Brownrigg H. Dewey, Jr.
$5.00 from Mrs. John Seeley Caldwell
$5.00 from Mrs. Ray Putnam
$5.00 from Mr. and Mrs. J. M. Goodman
$5.00 from Dr. and Mrs. Richard Harrison, III
$5.00 from Audrey A. Barnard
$5.00 from Nonie and W. T. McDonald
$6.00 from Mr. and Mrs. John Paul Abbott
$6.00 from Mrs. John C. Burns
$6.00 from Dr. and Mrs. Robert Benbow
$10.00 from Mrs. Hazel Adams Richardson
$10.00 from Bryan Reading Club
A book from Mr. and Mrs. C. R. Watson
s
In memory of Louis L. Stuart:
$5.00 from Mr. and Mrs. R. H. Mitchell
In memory of Mrs. Effie Vance:
$3.00 from Mr. and Mrs. L. J. Falgeau
$3.00 from Mr. and Mrs. Niah Dansby
In memory of George Wrenn:
$5.00 from Mrs. Hazel Adams Richardson
In honor of: Bookman Peters:
$100.00 from Pat Peters
For books for the Business Suite.
110
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