The URL can be used to link to this page

Home My WebLink About04/29/1970 - Regular Agenda - Bryan College Station Library System Advisory Board April 29, 1970 The Bryan Public Library Board of Trustees held its April meeting on April 29th at 5:00 p. M. in the Library. present were Dr. Paul Crawford, Mrs. Alfred Casarez, Mrs. John McIntyre , Mr. W. D. Dunn, and Dr. T. T. Walton, Jr. Mrs. Hazel Richardson, the Librarian, was present. Dr. Walton 's quote: "A room without books is a body without soul." Cicero. The minutes of the last meeting were approved as read. The Board asked that the minutes reflect a 40% increase in adult circulation over March of last year. First consideration was the budget for the fiscal year 1970-71. The Librarian had given to the Board the proposed salary schedule prepared by Mr. Ray Br.o.oks, Director of personnel. General discussion ensued on all salaries-, comparing the proposed with the existing. Consideration was made of the City Librarian's salary. Dr. Walton made a motion that inasmuch as in six towns in Texas, comparable in size and Library operation to the City of Bryan, namely Baytown, Conroe, Garland, Mesquite, Pasadena and Richardson, the City Librarian's salary was $9,500 and above , that this be called to the attention of the Director of Personnel and the City Commission with the Board's recommendation that the City Librarian's salary be raised to $9,500. Mrs. Casarez seconded the motion which passed. Each item of the operating budget as prepared by the Librarian was re- viewed. The Board recommended an increase in the book budget from $12,000 to $15,000 and a decrease in the audio-visual materials budget from $3,000 to $1,700. It was decided that the Librarian should correct the budget and that there be a called meeting of the budget and finance committee to re- view it again before the Librarian submitted it to the City Manager. 2 The book orders of the month were discussed. Mr. Dunn moved their approval. Mrs. Casarez seconded the motion which carried. Reporting on Buildings and Grounds Committee for Mr. Sandlin, Mrs. Richardson said that Mr. Sandlin had not been able to obtain a commitment from Mr. Kellet on the installation of the sound system in the auditorium: Dr. Walton said he knew Mr. Kellet and would contact him. Reports on the nine point program were as follows: Cultural Seminar: Dr. Walton reported on the progress of the Great Books discussion group which had held its second bi-monthly meeting. He reported an enthusiastic and interested group of twenty-four- signed up and attendance at both meetings being close to twenty. Mrs. McIntyre reported on Family Night at the Library. Two of these have been held with the third scheduled for this evening, an excellent Spanish speaking film. QOn Floral Arrangements by Garden Clubs, Mrs. Richardson called attention to two such now on display in the Library, one by the Oaks Garden Club and one by the Bryan Garden Club. Dr.- Crawford asked that the minutes reflect the publication in the Spring 1970 issue of the Texas Library journal of the article by the Librarian on Bryan's new public library and an article in the Winter 1969 issue of Texas Libraries by Mrs. Dan Hudson and Dr. Crawford on the Bryan Library's four historic paintings. Mrs. Richardson said she had received a letter from the Dallas Morning News requesting a print of one of them, Mrs. Mogford's "Brazos Bottom plantation, 1850," with the thought of its pos- sible use in the Texas Almanac. Under new business the following: Mrs. Richardson presented two plans for the installation of a copying machine for the use of patrons. The Board decided on the Xerox machine. 3 Dr. Walton made a motion that arrangements be made for its installation $ by the Friends of the Library with no expense to the City. Mr. Dunn seconded the motion which passed. Mrs. Richardson asked the Board to make a decision on whether to purchase the U. S. Annotated Codes and the Vernon Statutes. After dis- cussion which included consideration of their initial cost, yearly cost, difficulty of use , great possibility of their soon being available elsewhere, Dr. Walton moved that we do not make such a purchase. Mrs. Richardson reported on her attendance at T. L. A. , with special emphasis on public library meetings at which the problem of funding the recently passed Texas Library Systems Act was discussed. The amount T. L. A. will ask the Texas Legislature for is 1.7 millions. The Librarian asked the Board's permission to attend A. L. A. in Detroit June 28th-July 4th. Mr. Dunn made a motion that she do so. Dr. Walton seconded the motion which passed. Dr. Crawford asked that the minutes reflect that the Board charged the Librarian, while at the Conference, to explore programs which related to the increased service of the public library to culturally deprived persons and to determine those programs the Bryan Library should be incorporating. The Librarian reported that the City Commission at its last meeting had voted to put $3000 into this fiscal year's book budget and that she had with this money sent the Board approved book orders she had been holding. A gift of- the library of Miss Cordie Fletcher , long time teacher in the Bryan Public Schools,• and friend of Miss Willie Rogers and Miss Cora Garth, was reported by the Librarian. The books were in the attic of Miss Garth's house. They are in perfect condition and include some rare books. some unusual gift editions, and many beautiful editions of the classics. 4 11 They will go into the. rare books collection. The meeting adjourned at 6:30 P. M. President Secretary Approved: • MEMORIAL AND OTHER GIFTS FOR APRIL 1970 In memory of Isla Darby Andress: A book from Captain and Mrs. George Weaver In memory of Clyde Bailey: A book from Dr. and Mrs. R. Henry Harrison, Jr. $6.00 . from Dr. and Mrs. W C. Banks In memory of Paul Cohen: $3.50 from Twin City Chrysler Plymouth, Jessie Stanfield, President In memory of J. Hendrix Conway, Jr. : $P5.00 from Mr. and Mrs. H. Wilson Cook $3.50 from_ Mrs. Jack Howell $5.00 from Roman Pharmacy $5.00 from Mr. and Mrs. George E. Adams $5.00 from Mr. and Mrs. Frank Powell $6.00 from Mrs. J. M. Gordon and Dr. and Mrs. A. G. McGill, Jr. $10.00 from Mr. and Mrs. J. M. Goodman $7.00 from Dr. J. E. Marsh, Jr. and Mrs. J. E. Marsh, Sr. $5.00 from Dr. and Mrs. William B. Roman, Jr. $3.50 from Mrs. John Seeley Caldwell $3.00 from Mrs. Dona Coulter Carnes $3.00 from Anderson Company $3.50 from Mr. and Mrs. Reed McDonald $5.00 from Dr. and Mrs. Richard B. Grant, Jr. $5.00 from Mrs. Hardney R. Kelly $$4.00 from Brownrigg H. Dewey, Jr. , BRYAN PUBLIC LIBRARY 111 FINANCIAL REPORT FOR APRIL, 1970 CASH ON HAND $ 20.00 COLLECTIONS " Fines 148.42 Lost and paid Books 0 Library Fees . 20.00 TOTAL 188.42 RESTRICTED GIFTS .4,861.47 COLLECTIONS 271.97 TOTAL 5,133.44 EXPENDITURES - 219.96 - BALANCE MAY 1, 1970 4,913.48 REFUNDABLE DEPOSITS 295.00 COLLECTIONS 15.00 . TOTAL. - 310.00 REUNDS 0 BALANCE MAY 1, 1970 310.00 PETTY CASH " 30.00 i LIBRARY ACCOUNT 113 APRIL 1970 ACCOUNT NAME BUDGET EXPEND UNEXPEND . ADMINISTRATIVE' 8,06400 6,700®00 1,364`00 - SKILLED LABOR - 37,260.00 31,487:14 , 5,772.86 LABOR OPERATIONS - 22,537.00 16;881.54 . 5,655.46 OFFICE SUPPLIES 3,000.00_ , 2,002.37 997.63 - FUEL' SUPPLIES _ - 35i22 _ 35.22 CR WEARING APPAREL - 200.00 ' - 46.80 153.20 MOTOR VEHICLES-GAS,OIL,GREASE ` 60000 167.0.4 - ' 432.96 MINOR APPARATUS 300.00 156.38 143.62 LAUNDRY & CLEANING ` 700.00 . 384,74 315.26- ' OTHER SUPPLIES 500.00 . 319.04 - '180.96 COMMUNICATIONS - 14074.00 727.32 346.68 HIRE OF EQUIPMENT - 470.00 470.00 COURT COSTS, DAMAGES. - . 50.00 50.00 TRAVELING EXPENSES 1,000.00 540.53 - - 459.47 UTILITIES 12,000.00 10,,577.30. , 1,422.70 MISCELLANEOUS . ' 150.00 36.25 113.75 ASSOCIATIONAL DUES '. ' 200.00 107.00 93.00 BUILDINGSGROUNDS - 800.00 930.48 130.48 CR FURNITURE & FIXTURES 6,210.00 5,758.69 451.31 MOTOR VEHICLES-TIRES, TUBES - ' 500,00 269.46 230.54 BOOKS & MAGAZINES - _ 4,000.00 - 3,331.53 668.47 III MISCELLANEOUS -100.00 100,00 SUB-TOTAL - 99,715.00 - 80,458.83 19,256.17 CAPITAL OUTLAY ' FURNITURE & FIXTURES 3,100.00 - 4,504.14 - 1,404414 CR MACHINERY, TOOLS - 1,400.00 1,293.51 106.49 BOOKS - 9,000.00 9,682.88 682.88 CR MAGAZINES & NEWSPAPERS 445500.00 , 2,014.29 ' 2,485.71 - - TOTAL 117,715.0.0 97,953.65 19,761.35 s - _ , ' CARNEGIE LIBRARY MONTHLY REPORT APRIL 1970 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Adult Juvenile Non-fiction 5808 9094 4448 8897 Fiction 6962 21555 5730 18907 Pamphlets 373 0 79 28 Periodicals 411 129 252 142 Framed Prints 71 42 50 0 Pictures 0 223 68 Records 60 0 37 Films 0 0 0 Total 13685 31043 10559 28079 Grand Total 44728 38638 SERVICES THIS YEAR LAST YEAR Days open 26 26 1 New borrowers 540 191 Reference questions 2327 X655 AI 111 Story hour attendance 2002 908 Book reviews, radio programs, talks 36 36 Classroom collections 863 501 Evening visitors 2580 783 Evening circulation 4397 2102 Overdue notices 585 597 Bookmobile Trips made 32 36 Books carried to schools, parks 3802 3957 Books circulated to schools, parks 19430 20375 Crestview 100 101 Redmond Terrace 332 905 Ridgecrest 138 239 Millican 10 24 Wellborn 6 6 Steep Hollow 4 18 Harvey 5 9 Cedar Grove 105 118 Boy's Club BOOK STOCK THIS YEAR LAST YEAR Books purchased - Adult 142 102 Books purchased - Juvenile 129 95 Memorial books 9 2 Other gifts 7 37 41/ Total additions 287 226 Books repaired in library 186 216 Books withdrawn 40 169 Books rebound 32 78 Magazines bound 29 0