HomeMy WebLinkAbout09/10/1969 - Regular Agenda Packet - Bryan College Station Library System Advisory Board September 10,. 1969
4110 The Carnegie Library Board of Trustees held its regular meeting on
September 10th at 5:00 P. M. in the Library.
present were Dr. Paul Crawford, Mr. W. D. Dunn, Mr. David Garcia, and
Mr. R. L. Peurifoy. Mr. Fred Sandlin,the City Manager , and Mrs. Hazel Richardson,
the Librarian, were present. -
The minutes of the last meeting were read and approved. In an examination
of the statistics it was noted that the circulation was up 255 over August
of last year. -
The book orders were discussed and_ approved.
In a report on the progress of the new building Mr. Sandlin said it would
be necessary to have a meeting of the Building Committee as soon as possible
for recommended change orders and decisions on problems which had come up
about the site work. A tentative date for the meeting was set for Tuesday,
4/111 September 16th at 7:30 in the Conference room. Further report from Mr. Sandlin
was on the installation of the sound system in the Auditorium of the new
building. Mr. Sandlin said the city would employ an electrician to install
the sound system.
Mr. Sandlin said that -a date could not be set for moving as decisions
by the building committee would effect this. It was decided that a tentative
date for the formal opening of the Library could be made and planning get
under way on this. By common consent the Board decided that this would be
on a Saturday, either the 6th or 13th of December. The selection of a speaker
for the occasion was discussed.
Reports were made on the progress of Dr. Crawford 's nine point program.
Mrs. Richardson reported that she had sent out for bids the proposed
art lending collection for children which we hope to have ready for circulation
411011
when we move into the new Library.
In Mrs. McIntyre's absence Mrs. Richardson reported that Mrs. McIntyre
had written a number of letters of inquiry on films to be used in the family
night programs.
Dr. Crawford and Mrs. Richardson reported on the trip they made with
Mr. Davis McGill to the Waco Public Library to examine the Business Suite
set up there. Mr. McGill has gotten out letters to business men in the com-
munity asking them to suggest services and books they would like to have in-
cluded in the Business Suite. Mrs. Richardson said she was tentatively to
locate this section on the second floor of the Library in the reading area.
Mr. Garcia presented the list of records he has chosen to begin the
Record Collection. The list included a wide variety: Uhow to," musicals,
classical, band music, and plays.
Mr. Dunn and Dr. Crawford on the continuous slide series have checked
the Pana-Vue slide catalogs and have their order ready.
11P0 Dr. Crawford appointed Mr. Peurifoy Chairman of the Saturday Afternoon
at the Opera Program. Mr. Peurifoy will write to other libraries where this
program is featured and gather information as to how it is done.
Mrs. Richardson advised the Board of the proposed gift of Mr. and Mrs.
Sam Sharp of a wall sculpture by the California artist, Curtis Jere. Mrs.
Richardson was asked to write Mr. and Mrs. Sharp a letter of appreciation.
The Board examined the written policy regarding the use of areas in the
new Library by clubs and organizations. Mr. Peurifoy recommended approval
after changes were made.
Mrs. Richardson asked the Board if they would like her to continue the
compilation of salary range statistics which the retiring Board had asked
her to get from other Texas libraries. She was advised to do so.
41110
The meeting adjourned at 6:40 P. M.
President
/)(4.4.
Secrtrry
Approved:
11/1"
11/1"
LIBRARY ACCOUNT 113 SEPTEMBER 1969
ACCOUNT NAME BUDGET EXPEND UNEXPEND
ADMINISTRATIVE 8,o64.00 2,010.00 6,054.00
SKILLED LABOR 37-,260.00 8,353.45 28,906.55
LABOR OPERATIONS ;22,537.00 . 6,226.63 16,310.37
OFFICE SUPPLIES 5,000.00 400.57 2,599.43
FUEL SUPPLIES 1.50 1.50 CR
WEARING APPAREL .200.00 200.00
MOTOR VEHICLES - GAS,OIL,GREASE 600.00 - 90.73 509.27
MINOR APPARATUS 300.00 300.00
LAUNDRY & CLEANING - 700.00 , ' 23.98 676.02
OTHER SUPPLIES 500.00 500.00
COMMUNICATIONS 1,074.00 148.65 925.35
HIRE OF EQUIPMENT - 470.00 470.00
COURT- COSTS, DAMAGES 50.00 50.00
TRAVELING EXPENSES 1,000.00 83,80 916.20
UTILITIES 12,000.00 325.21 11,674.79
MISCELLANEOUS 150.00 4.25 145.75
ASSOCIATIONAL DUES - 200.00 25.00 175.00
BUILDING & GROUNDS. 800.00 34.35 765.65
FURNITURE & FIXTURES 6,210.00 6,210.00
SMOTOR VEHICLES - TIRES, TUBES 500.00 111.27 388.73
BOOKS & MAGAZINES 4.,000.00 147.05 3,852.95
`1 MISCELLANEOUS . 100.00 100.06
SUB-TOTAL 99,715.00 17,986.44 81,728,56
CAPITAL OUTLAY
FURNITURE & FIXTURES. 3;100.00 1,112.78 1,987.22
MACHINERY, TOOLS 1,400.00 1,400.00
BOOKS9,000.00 3,538.81 5,461.19
MAGAZINES & NEWSPAPERS 4,500.00 365.01 4,134.99
TOTAL 117,715.00 23,003.04 94,-711.96
110
CARNEGIE LIBRARY FINANCIAL REPORT FOR SEPTEMBER 1969
CASH ON HAND $ 20.00
COLLECTIONS
Fines 96.50
Lost and paid Books 18.35
Library Fees 2.00
TOTAL 136.85
RESTRICTED GIFTS 6,534.41
COLLECTIONS 255.65
TOTAL 6,790.06
gib EXPENDITURES 1,586.66
BALANCE OCTOBER 1, 1969 5,203.40
RE.b'UNDABLE DEPOSITS 300.00
COLLECTIONS 5.00
TOTAL 305.00
REFUNDS 10.00
BALANCE OCTOBER 1, 1969 295.00
PETTY CASH 30.00
MO
CARNEGIE LIBRARY MONTHLY RhP0, T September 1969
® CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Adult Juvenile
Non-fiction 4016 5749 2165 6310
Fiction 5192 15004 4833 16045
Pamphlets 31 0 50 4
Periodicals 207 31 284 46
Framed Prints 69 0 75 0
Pictures 0 64 0 68
Records 0 72 0 42
Films 0 0 0 8
Total 9515 20920 7407 22523
Grand Total 30435 29930
SERVICES _ THIS YEAR LAST YEAR
Days open 25 24
New borrowers 202 184
Reference questions 1435 1118
Story hour attendance 0 164
lb Book reviews, radio programs, talks 10 26
Classroom collections 929 630
Evening visitors 994+ 686
Evening circulation 2570 2060
Overdue notices 570 311
Bookmobile
Trips made 28 25
Books carried to schools, parks 2430 2886
Books circulated to schools, parks 12766 15560
Crestview 153 100
Redmond Terrace 476 573
Ridgecrest 161 209
Millican 21 23
Wellborn 6 40
Steep Hollow 2 0
Harvey 2 2
Cedar Grove 154 82
Boy's Club 0 144
BOOK STOCK THIS YEAR LAST YEAR
Books purchased - Adult 154 342
Books purchased - Juvenile 74 182
Memorial books 27 41
Other gifts 25 6
Total additions 280 571
S Books repaired in library 116 106
Books withdrawn 81 513
Books rebound 0 0
Magazines bound 28 0
MEMORIAL AND OTHER GIFTS FOR SEPTEMBER 1969
1110 In memory of Mrs. Fred Bailey:
$10.00 from Dr. and Mrs. F. J. Krenek
In memory of William Bishop Clements:
$3.00 from John Monroe Griffin and Lois Manly Griffin
In memory of Elmyra Criswell:
$3.00 from Mr. and Mrs. Thad E. Whiteley
$10.00 from Mrs. Luke Ruffino
$5.00 from Shirley Johnson
In memory of _Charles Howard:
$3.00 from Mrs. Dona Coulter Carnes
In memory of Forrest Jones:
$5.00 from Mr. and Mrs. John L. Sanstedt and Family
$7.50 from Mrs. J. E. Marsh and Dr. J. E. Marsh, Jr.
$3.50 from Mrs. Madge N. Wallace
$5.00 from Brazos County Bar Auxiliary
$5.00 from Dr. Richard Henry Harrison, III
$5.00 from Dr. and Mrs. William B. Roman
$3.00 from Dr. and Mrs. Tom B. King
$4.00 from Mrs. John Seeley Caldwell
$5.00 from Mrs. J. M. Gordon and Dr. and Mrs. A. G. McGill, Jr.
$3.00 from Brownrigg H. Dewey, Jr.
$3.00 from Mrs. Dona Coulter Carnes
$4.00 from Mr. and Mrs. John M. Lawrence, III
$5.00 from Mr. and Mrs. George E. Adams
$3.00 from Mr. and Mrs. Joe E. Vincent
$3.00 from Mr. and Mrs. Noah Dansby
$5.00 from Mr. and Mrs. George A. Adams, Jr.
1110 $5.00 from Alice Sue and Clifford Hunter
In memory of May Webb Lawrence:
$5.00 from Dr. and Mrs. R. B. Grant
$5.00 from Dr. and Mrs. R. H. Benbow
$7.50 from Mrs. J. E. Marsh and Dr. J. E. Marsh, Jr.
$3.00 from Mr. and Mrs. Noah Dansby
$7.50 from Mr. and Mrs. Jim B. Beard
$5.00 from Ransom Cole
A book from Dr. and Mrs. R. Henry Harrison, Jr.
$$5.00 from Mr. and Mrs. Ralph S. Braley
$$4.00 from Boyce and Louise Oliver
$2.50 from Mr. and Mrs. George K. Mallard
$3.00 from Mrs. Geraldine Lovelady, Fort Worth, Texas
4110 $3.00 from Brownrigg H. Dewey, Jr.
$3.50 from Mrs. Madge N. Wallace
$5.00 from Mr. and Mrs. J. H. Conway and Mr. and Mrs. E. B. Conway
$3.00 from Mr. and Mrs. Ira Lewis
$5.00 from Brazos County Bar Auxiliary
$5.00 from Mr. and Mrs. John L. Sanstedt and Family
$3.00 from Mrs. Dona Coulter Carnes
In memory of Oak McKenzie:
$5.00 from Mrs. Virgil N. Cordero, Jr.
In memory of J. Gary Minkert:
$6.00 from Mr._ and Mrs. Ralph S. Braley
A book from Mr. and Mrs. R. J. Cardwell
1110
In memory of Mrs. 0. H. Patterson, Sr. :
$5.00 from Roman Pharmacy
$2.50 from Mr. and Mrs. George K. Mallard
In memory of Mrs. P. J. Stearne:
$$5.00 from Roman Pharmacy
In memory of Mrs. Eunice Dikes Vosburg:
$ 5.00 from Dr. Richard Henry Harrison, III
$3.50 from Mrs. John Seeley Caldwell
$5.00 from Dr. and Mrs. William B. Roman
$3.00 from Mrs. Madge N. Wallace
$ 5.00 from Mr. and Mrs. E. J. Burkhart
41110
A Gift:
$ 8.00 from Brownie Troup # 66 for 1968-1969. Mrs. Henry
Randolph, Troup Leader.
lb