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Home My WebLink About05/14/1969 - Regular Agenda Packet - Bryan College Station Library System Advisory Board May 14, 1969 The Carnegie Library Board of Trustees held its regular meeting on May 15, 1969 at 5:00 P. M. in the Library. Mr. Edsel Burkhart, President of the Board, presided. Other members present were Mrs. Dan Hudson, Dr. Paul Crawford, Mr. W. D. Dunn, Dr. Tom King, and Mr. Bookman Peters. Mrs. Richardson, the Librarian, was present. The minutes of the last meeting were read and approved as written. In an examination of the monthly statistics, Dr. Crawford asked that the minutes reflect note of a 29% increase in circulation over April of last year. The book orders were presented by the book committee and discussed generally. Mrs. Hudson moved this be approved. Mr. Dunn seconded the motion which passed. Report by the Building Committee was that construction was according to schedule and that Mr. Sandlin expected that completion and move would be in 11, September. Mr. Burkhart, Mrs. Richardson, and Dr. Crawford reported on the Trustees Workshop of May 5th. The workshop was conducted by Mrs. Sandra Gray in the Medallion Room. Total attendance was 17. Out of town Trustees and librarians attending were from Rockdale and Marlin. Comment was made by the Librarian and Bryan Trustees on the enthusiasm of those attending and the excellence of the general discussion and exchange of ideas at the end of the session. Friends of the Carnegie Library attended and served refreshments during the day. The Board asked the Librarian to write a letter to Mrs. Russell, President of the Friends, to thank them for this courtesy. There was a detailed discussion of the 1969-1970 budget. Mr. Burkhart named the cuts Sandlin and the Librarian had agreed to after the submission of the budget to the City Manager. Mr. Sandlin after reviewing the cuts in Capital Outlay with Dr. Crawford, agreed to put back in the amount of $2,000, $1500 for the purchase of an art lending collection for 110 children and $500 for slides. Dr. Crawford moved that visual aid equipment represented by Texas Education Aids Association (Motiva) be purchased from funds budgeted for the purpose in the 1968-1969 budget be approved by the Board. This item has been presented to the City Council and approved by them. Mrs. Hudson seconded this motion and it passed. Mrs. Richardson introduced a case of books in the evaluation of $100 taken by a patron over a period of time which the Library has been unable to re- trieve by letter, phone, personal interview, or messenger. She asked the Board's permission to turn the matter over to Chief Ellisor. Mr. Peters moved that the Librarian be authorized henceforth to turn over such cases of the retrieval of public property to the police. Mr. Dunn seconded this motion which passed. The meeting adjourned at 6:00 P. M. Preside }} Secrzary Approved: CARNEGIE LIBRARY MONTHLY REPOIZT may 1969 IlkCIRCULATION THIS YEAR LAST YEAR Adult Juvenile Adult Juvenile Non-fiction 3769 2556 2048 1797 Fiction 5254 7086 4303 5691 Pamphlets 65 50 Periodicals 232 93 _ 274 48 Framed Prints 69 64 Pictures 2 69 Records 39 37 Films Total 9389 9776 6739 7642 Grand Total 19165 14381 SERVICES THIS YEAR LAST YEAR Days open 27 27 New borrowers 267 147 Reference questions 1681 1118 Story hour attendance 820 863 Book reviews, radio programs, talks 24 23 ili Classroom collections 221 238 Evening visitors 1009 702 Evening circulation 2190 1871 Overdue notices 814 464 Bookmobile Trips made 50 17 Books carried to schools, parks 599 184 Books circulated to schools, parks 3663 920 Crestview 100 150 Redmond Terrace 550 397 Ridgecrest 304 211 Millican 30 83 Wellborn 0 24 Steep Hollow 20 0 Harvey 26 0 Cedar Grove 167 0 Boy's C]. b n 0 BOOK STOCK _ THIS YEAR LAST YEAR Books purchased - Adult 84 254 Books purchased - Juvenile 374 745 Memorial books 1]. 21 Other gifts 7 55 Total additions 476 1075 Books repaired in library 366 416 • 1110 Books withdrawn 49 219 Books rebound 347 513 Magazines bound 0 16 CARNEGIE LIBRARY FINANCIAL REPORT FOR MAY 1969 Cash on hand 20.00 Collections Fines 120.95 Lost and paid books 14.51 Library fees 2000 TOTAL 157.46 RESTRICTED GIFTS 3,258®14 Collections 400009 TOTAL6 8.2 3,� 3 EXPENDITURES 0 . 101 BALANCE JUNE 1, 1969 39 658.23 REFUNDABLE DEPOSITS 305.00 COLLECTIONS 0 TOTAL 305.00 REFUNDS 10.00 BALANCE JUNE 1, 1969 295000 PETTY CASH 30000 MEMORIAL AND OTHER GIFTS FOR MAY 1969 11/1 In memory of Mildred Norwood Armstrong: $2000 from Mr.-and Mrs: B. H. Dewey $5.00 from Dr. and Mrs. Robert'Benbow $3.00 from Brownrigg H. Dewey, Jr. $5.00 from Alice Sue and-Clifford Hunter $5000 from Mr. and Mrs. Allister M. Waldrop $10.00 from Dr. and Mrs. William B® Roman, Jr. $3.00 from Mr. and Mrs. Noah Dansby' $4.00 from Mr. and Mrs. John M. Lawrence, III $5.00 from Dr. and Mrs. R. B. Grant In memory of James Otis Chance: ' 11/ $3.00 from B® H. Dewey, -Jr. $3.00 from Mr. and. Mrs. Joe Vincent $4.009 from Mr. and Mrs. Boyce Oliver $3600 from Mr. and Mrs. Jack Gardner $3.00 from Mrs. Hazel Adams Richardson $3.00 from Mrs. Emmette Wallace In memory of Betty-Jo Cook Edwardson: $2.50 from Mr. and Mrs. George K. Mallard $7050 from Ransom J. Cole $4.50 from Mrs. John Seeley Caldwell A book from Dr. and Mrs. R. Henry Harrison, Jr. In memory of Mrs. Calvin Harris: $10.00 from Dr. and' Mrs. L. C. Bock In memory of America Hibbetts $3.00 from Reverend and Mrs. Alvin Halbrook $5000 from Roman Pharmacy ., In memory of H. R. Kelly: IIP $- 7.50 froth Mr. and Mrs. John Naylor $5.00 from Leland arid Louise McMillen In memory of Clara Barret Lyne (Grandmother of Elizabeth and Barret Lyne): $10.00 from Mr. and Mrs. George E. Adams 15.00 from Mrs. Hazel Adams Richardson $5.00 from Mr. and Mrs: Arthur Lott In memory of Andrew Martinez: $5.00 from Rarige Science Department of Texas A & M University $5.00 from The Carnegie Library Staff In memory of Virginia Spurrier McMurrin: • $10.00 from Mrs.-Hazel Adams Richardson $5.00 from Mr. and Mrs; George E. Adams In memory of M. T.' Payne: $5000 from Dr. and Mrs. William B. Roman, Jr. $5.00 from Mr. and Mrs. George E. Adams • In memory of Mrs. George Rose Ritchey: - $5000 from Dr. and-Mrs.-Tom B. 'King $5.00 from Mr. and Mrs. Bill'Arnold In memory of Annie--Reid Roberts' $- 3.00 from Mrs. John Seeley Caldwell In memory of Mrs. Bester South: • $- 2050 from Mr. and-Mrs. -George K. Mallard In memory of Burk&Summers __ • $- 3.00 from B; H. Dewey, Jr. 0 In memory of Helen Dinwiddie Summey: • A book from Mr. and Mrs H. S. Creswell $5.00 from Mrs. John. Nolen Shepperd $10.00 from Ethel Heins and Hattie Mackin $$6.00 from Mr. and Mrs. Justin Estes Kidd $10.00 from Dr. and Mrs. Fred E.-Ekfelt $10.00 from Mr. and Mrs. Harry"Lee Kidd $5.00 from Mr. and Mrs. James E. Peterson for purchase of another copy of "High 'School Equivalency Examinations" for Carnegie Library. G. MD MA LIBRARY ACCOUNT 113 MAY 1969 i ACCOUNT NAME BUDGET EXPEND UNEXPEND IOW ADMINISTRATIVE 7,680.00 - 7,010.00 670.00 SKIT,T.FD LABOR. 17,917,00 20,827.28 2:,910.28- CR LABOR OPERATIONS 21,774.00 19,305.39 2,468.61 OFFICE SUPPLIES-. 1,800.00 2,096.70 296.70 CR FUEL SUPPLIES 150.00 96.56 53.44 MOTOR VEHICLES - GAS,OIL,GREASE 600.00 169.02 430.98 LAUNDRY-& CLEANING .- - 300.00 72.44 227.56 OTHER SUPPLIES 100,00 46.90 53.10 COMMUNICATIONS 600.00 486.87 113.13 HIRE OF EQUIPMENT 150.00 150.00 .00 COURT COSTS, DAMAGES 50,00 50.00 TRAVELING EXPENSES - 500.00 512.34 12.34 CR UTILITIES _ 700.00 581.81 118.19 MISCELLANEOUS 100.00 7.50 92.50 ASSOCIATIONAL DUF„S 100.00 81,00 19.00 BUILDINGS & GROUNDS 500.00 349.08 150.92 Ili FURNITURE & FIXTURES 250.00 93.00 157.00 MOTOR VEHICI,F.S - TIRES, TUBES 500.00 117.49 382.51 BINDING BOOKS & MAGAZINES. 4,000,00 2,164.21 1,835.79 SUB-TOTAL 57,771.00 54,167.59 3,603.41 CAPITAL OUTLAY FURNITURE & FIXTURES 1,500.00 617.31 882.69 BOOKS, MAGAZINES, PAPERS 12,000.00 10,463.19 1,536.81 TOTAL - 71,271.00 65,248.09 6,022.91 IP J MEMORIAL AND OTHER GIFTS FOR FEBRUARY 1969 0 In memory of Mrs. Albina Stasny Boriskie: A Book from Mr. and Mrs. R. J. Cardwell, Claire, Searcy and Mike In memory of Jack Gilkey: A Book from Dr. and Mrs. R. Henry Harrison, Jr. In memory of Ruby T. Hope: $5.00 from Mr. and Mrs. F. L. Summers In memory of Bella Locke: A Book from Mr. and Mrs. R. J. Cardwell $3.00 from Mrs. Dona Coulter Carnes $3.00 from Mr. and Mrs. Noah Dansby $5.00 from Roman Pharmacy $3.00 from Mrs. John Seeley Caldwell In memory of Jeff Manning: $5.00 from Roman Pharmacy In memory of 0. C. Matthews $10.00 from Jack and Betty Jo Conlee $3.00 from Mr. and Mrs. J. Frank Peirce In memory of Adelia T. Morgan: $3.00 from Mrs. Dona Coulter Carnes In memory of Mrs. Leonore Waldrop Nagle $3.00 from Mrs. Dona Coulter Carnes In memory of Harry Phillips: $5.00 from The 0. B. Donaho Family In memory of Joseph J. Skrivanek: $6.00 from Mr. and Mrs. F. I. Dahlberg .-