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Home My WebLink About07/10/1968 - Regular Minutes - Bryan College Station Library System Advisory Boardr July 10, 1968 ' 40The Carnegie Library Board held its annual meeting on July 10, 1968 at 5:00 P. M. in the Library. Those present were Mr. Edsel Burkhart, President of the Board, Dr. Paul Crawford, Mr. C. B. McGown, Jr. , and Dr. Tom B. King. Mr. Fred Sandlin, the City Manager , was present. Mrs. Hazel Richardson, the Librarian, was present. The minutes of the last meeting were read and approved. In an examination of the statistics for the month it was noted that circulation was up 17% over the month of June last year. Dr. King moved that the book orders be approved. Dr. Crawford seconded the motion which passed. Dr. King, Chairman of the Building Committee, reported that specifi- IIIcations for the interior furnishing of the new library building had been received from Martin Van Buren and had been studied by him, the Librarian, and Mr. Sandlin. A meeting of the Building Committee with the City Com- mission was set for Thursday, July 18 at 7:30 in the Utilities Building to discuss these specifications. Note was taken of the activities of building which were begun (founda- tion dug) on Wednesday, June 26, and had been interrupted only by the severe rain storms of this week. The budget report for 1967-1968 was examined and it was noted that the total Library budget of 1967-1968, which was $70,217, was underspent by 7%; or $4,545. Under new business there was a discussion of the five dollar refund- able- deposit which is required of A & M students living in dormitories and 41, temporary residents (residents of less than six months) . The discussion I included a report from the Librarian on the number of books lost in circulation. Her calculation: 1,340 volumes lost in the last five year period, an average of 268 books each year. This figure included those books marked off the shelf list plus those in the file for attempted re- trieval. By common consent it was decided for the present to continue the refundable deposit. Mr. Burkhart reported on a meeting of the Brazos County Historical Survey Committee on June 17 at which that committee had decided to submit a resolution, through the Library Board, to the City Commission requesting that the Carnegie Library building be restored, preserved, and used for suggested civic purposes. The general consent of the Library Board was that this matter was not its province and that the resolution and suggestions should be presented by the Historical Committee directly to the City Com- mission. The Librarian was asked to convey this to Dr. Ashcraft, President of /11 the Historical Survey Committee; and to express the appreciation of the Library Board to the Historical Committee of its consideration of the Board. The Librarian asked to attend a Workshop in Library Management , spon- sored by Sam Houston State College Library, the Huntsville Public Library, and the Texas State Library Field Services Division, to be conducted by Miss Thelma Andrew Director of Abilene Public Library. The workshop will be held July 15, 16, 17 at Sam Houston State College. Dr. King made a motion that Mrs. Richardson attend the workshop. The motion was seconded by Dr. Crawford and carried. The meeting adjourned at 6:10 P. M. President Secretary Approved: Ill $5.00 from Mr. and Mrs. J. H. Conway, Jr. and Mr. and Mrs. E. B. Conway $3.00 from Mr. and Mrs. John M. Lawrence, III $3.00 from Mr. and Mrs. Noah Dansby $5.00 from Dr. and Mrs. W. B. Roman In memory of Mrs. R. W. Persons: $3.00 from Brownrigg H. Dewey, Jr. $5.00 from Ervin and Hendrix Conway $25.00 from Mr. and Mrs. George E. Adams, Mrs. Arthur Lott, Mrs. Tom B. Lyne, Mrs. Hazel Richardson and Mr. John C. Adams In memory of Clara Blazek Schovajsa: $7.50 from Dr. and Mrs. F. J. Krenek In memory of Willie Mac Tate: $3.00 from Nonie and W. T. McDonald ' 11/1 $3.00 from Mr. and Mrs. W. T. (Tom) McDonald, Jr. In memory of Mrs. Ruby Weaver: $5.00 from Jim Nichols Family In memory of Benjamin Thomas Yager, III $5.00 from Mr. and Mrs. Bookman Peters r-- 111 LIBRARY ACCOUNT 113 JULY 1968 ACCOUNT NAME BUDGET EXPEND UNEXPEND ADMINISTRATIVE 7,680.00 610.00 7,070.00 SKILLED LABOR 17,917.00 1,595.00 16,322.00 LABOR OPERATIONS 21,774.00 2,418.27 19,355.73 OFFICE SUPPLIES 1,800.00 1.54.58 1,645.42 FUEL SUPPLIES 150.00 150.00 MOTOR VEHICLES-GAS,OIL,GREASE 600,00 32.23 567.77 LAUNDRY & CLEANING 300.00 8.71 291.29 OTHER SUPPLIES 100.00 100.00 COMhUNICATIONS 600.00 48.95 551.05 HIRE OF EQUIPMENT 150.00 150.00 COURT COSTS, DAMAGES 50.00 50.00 TRAVELING EXPENSES 500.00 47.17 452.83 UTILITIES 700.00 64.81 635.19 MISCELLANEOUS 100.00 100.00 ASSOCIATIONAL DUES 100.00 100.00 BUILDING & GROUNDS 500.00 202.62 297.38 FURNITURE & FIXTURES 250.00 250,00 MOTOR VEHICLES-TIRES, TUBES 500.00 33.95 466.05 BINDING BOOKS & MAGAZINES 4,000.00 2.25 3,997.75 11/ SUB-TOTAL 57,771.00 5,218.54 52 552.46 CAPITAL OUTLAY FURNITURE & FIXTURES 1,500.00 1,500.00 BOOKS, MAGAZINES, PAPERS 12,000.00 1.75 11,998.25 TOTAL 71,271.00 5,220.29 66,050.71 lilk n CARNEGIE LIBRARY MONTHLY REPOiZT July 1968 411 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Adult Juvenile Non-fiction 2742 5032 2411 3275 Fiction 5805 13822 4921 10451 Pamphlets 43 30 3 Periodicals 232 43 133 70 Framed Prints 59 51 Pictures 54 224 Records 37 36 Films 1 1 Total 8881 18989 7546 14060 Grand Total 27870 21606 SERVICES THIS YEAR LAST YEAR Days open 26 26 New borrowers 258 307 Reference questions 908 724 Story hour attendance 1855 1200 Book reviews, radio programs, talks 28 29 III Classroom collections - 10 115 Evening visitors 524 401 Evening circulation 1689 1830 Overdue notices 368 342 Bookmobile Trips made 63 59 Books carried to schools, parks 5613 3079 Books circulated to schools, parks 8013 4104 Crestview 100 150 Redmond Terrace 1064 791 Ridgecrest 427 317 Millican 76 0 Wellborn 83 0 Harvey 42 0 Steep Hollow 130 0 INTERLIBRARY LOANS 583 0 BOOK STOCK THIS YEAR LAST YEAR Books purchased - Adult 471 229 Books purchased - Juvenile 363 17 Memorial books 53 11 Other gifts 34 30 Total additions 921 287 Books repaired in library 86 66 Books withdrawn 0 0 Books rebound 0 0 Magazines bound 4 0 lipCARNEGIE LIBRARY FINANCIAL REPORT FOR JULY 1968 Cash on hand $ 20.00 Collections: Fines 146.62 Lost and paid books 30000 Library fees 8000 Total 204.62 Restricted gifts 3,489.30 Collections 199.34 Expenditures 1,346.08 110 Total 2,342.56 Unrestricted gifts Collections Total Refundable deposits 350.00 Collections 30.00 Refunds 20.00 Total 360.00 Petty Cash $ 30.00 MEMORIAL AND OTHER GIFTS FOR JULY 1968 IIP In_memory of 0. A. Ashworth: $3.00 from Dr. and Mrs. Tom B. King $3000 from Mrs. Hazel Adams Richardson $5000 from Ransom Cole $7050 from Mrs. J. M. Gordon and Dr. and Mrs. A.G. McGill, Jr. $3.00 from Mr. and Mrs. B. H. Dewey and Brownrigg Dewey, Jr. In memory of Sandra Muth Batten: $5.00 from Roman Pharmacy $7.50 from Mr. and Mrs. J. C. Hornsey In memory of H. Warren Collins: $4.00 from Mr. and Mrs. R. J. Cardwell In memory of Mrs. Edna Branch Coulter (Mrs. Hiram) $3.00 from Mrs. John Seeley Caldwell and Rev. P. T. Ramsey In memory of Guy Dansby: $5.00 from The Carnegie Library Staff $5.00 from Mary Sue McNeill and Roy McNeill In memory of Mrs. George Dunn, Sr. $5.00 from Dr. and Mrs. William B. Roman In memory of Chester Higgs: $5.00 from Your Friends At Conways In memory of Mrs. Eula Locke: $3.50 from Mrs. John Seeley Caldwell In memory of Dr. J. E. Marsh, Sr. : $$5.00 from Mr. and Mrs. Marshall Peters 110 $6.00 from Dr. and Mrs. F. J. Krenek $5.00 from Mrs. E. W. Hooker