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HomeMy WebLinkAbout11/29/1994 - Regular Minutes - BVSWMAMINUTES BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY November 29, 1994 College Station Council Chambers BOARD MEMBERS PRESENT: Mayor Larry Ringer, Tom Brymer, College Station Interim City Manager, Mark Smith, College Station Director of Public Services, Mike Conduff, Bryan City Manager, Ed d b.. Ilschner, Bryan Director of Public Works. OTHERS PRESENT: AGENDA ITEM 1: Call to Order. Bill Angelo, BVSWMA Executive Director, Tony Schleisman, BVSWMA Landfill Manager, Glenn Schroeder, College Station Director of Fiscal Human Resources, Charles Cryan, College Station Assistant Director of Fiscal/Human Resources The meeting was called to order at 1:40 p.m. by Mayor Ringer. AGENDA ITEM 2: Approval of the Minutes from the October 18, 1994 meeting. Mr. Ilschner moved that the minutes be approved as written. Mr. Smith seconded the motion. The Board unanimously approved the minutes. AGENDA ITEM 3: Receive a Report on the Operational Review conducted at the Rock Prairie Road Landfill. Mr. Angelo gave a brief report on the Review. Discussion followed regarding free residential dumping and the Public Disposal area. Specifically, Mr. Ilschner stated that the City of Bryan is investigating the possibility of limiting its residents to one free trip to the landfill per quarter. In addition, Mayor Ringer indicated that the Public Disposal area was not obvious upon entering the landfill. The Board went on to discuss the need for residents to use the Public Disposal area rather than going to the working face. AGENDA ITEM 4: Award of Bid # 9508 for the Landfill Compactor. Mr. Angelo briefly discussed the bids received and his recommendation to award the bid to Mustang Tractor. Page 2 Mr. Ilschner stated that he was supportive of the CAT with Caron Wheels with the caveat that the management techniques recommended in the HDR Report be implemented. Mr. Conduff made a motion to accept staff's recommendation and award bid #9508 for the purchase of a CAT 826 Landfill Compactor with Caron Wheels to Mustang Tractor. Mr. Ilschner seconded the motion. The Board unanimously approved the award of bid #9508 to Mustang Tractor. The item will now go before the College Station City Council. In addition, Mayor Ringer stated that he did not see a need for the item to go before the Council when it was previously approved by Council in the BVSWMA budget. Mr. Conduff suggested asking College Station's City Attorney to look into the matter. Mr. Brymer stated that the City Attorney had looked into the matter and found that BVSWMA is an interlocal agreement between the two cities, and must follow bidding procedures as they apply to municipalities. AGENDA ITEM 5: Ratification of an extension to the contract with Noey Construction, Inc., for dump truck services at the Rock Prairie Road Landfill. Mr. Conduff made a motion to ratify the extension of the Noey Contract. Mr. Brymer seconded the motion. Mr. Ilschner stated that ratification of the extension would be in violation of State Law. He further indicated his belief that you could not effect a change order that exceeded 25% of the contract amount. Next, he voiced concern for the overage on the contract of 191.75 hours. He did not understand how the contractor was allowed to go over the contract limit by that amount. Mr. Angelo told Mr. Ilschner that the issue was being dealt with. Mr. Angelo further stated that he had been in contact with the College Station Purchasing Department, and they stated they would extend the contract by $25,000 on an emergency basis and that we should take it to the Board and the College Station City Council for ratification. Mr. Ilschner asked if the Legal staff reviewed the recommendation and Mr. Angelo responded that he was unsure. Mr. Ilschner once again voiced his reservation in proceeding with this item. Next, Mr. Angelo informed the Board that BVSWMA had been operating under the extension since November 14, 1994 and already owed the contractor approximately $20,000 of the $25,000 extension amount. Page 3 The Board unanimously approved the motion to ratify the extension to the Noey Contract. AGENDA ITEM 6: Discussion on Use of Access Roads for vehicles utilizing the Rock Prairie Road Landfill. Mr. Angelo briefly discussed the problem with BFI refusing to follow the prescribed route into the landfill. He also told the Board that BFI claimed BVSWMA does not have the right to dictate routes into the landfill. Mr. Angelo, along with Mr. Brymer, affirmed that BVSWMA, as owner and operator of the landfill, does in fact have the right to dictate routes to and from the landfill. Mr. Ilschner suggested that Mr. Angelo write a letter to BFI informing them of the required route to the landfill and the next time they come to the landfill by another route they should not be allowed to dump their load. Mr. Conduff formally repeated the suggestion. Mr. Ilschner seconded the suggestion. The Board unanimously adopted the suggestion to inform BFI, in writing, of the prescribed route into the landfill and refuse any subsequent loads brought in by another route. AGENDA ITEM 7: Board Member Comments Mr. Ilschner informed the Board of Jim Broom's (Arrowhead Gun Club) request to purchase BVSWMA's old landfill acreage to use for a gun range. Mr. Conduff, along with Mr. Brymer, indicated that they were reluctant to release permitted landfill land for any reason at this time. Mr. Conduff suggested that BVSWMA look into doing a joint methane Gas Recovery project for the two cities as a possible energy source. Next, Mr. Conduff informed the Board that Dr. Harrison owns a substantial amount of acreage on Old Reliance Road east of the East Bypass and is very interested in seeing that our Landfill Site Selection Committee visits that area. AGENDA ITEM 8: Director's Report Mr. Angelo's report consisted of the following: Mr. Angelo informed the BOARD that BVSWMA has officially moved into Crystal Park Plaza. Page 4 Mr. Angelo briefly discussed his presentation to the Sierra Club. He further stated that overall, he felt BVSWMA could count on the Sierra Club to actively endorse the new landfill. • Mr. Angelo indicated that it is time to begin discussing the new landfill in the community. He stated that it is very important not to let the opposition get a foothold in the community. H also stated he would like to have E. Bruce Harrison do a brochure regarding the necessity of a new landfill, for distribution to the community. • Mr. Angelo updated the BOARD on the Citizens Advisory Committee's activities. • Mr. Angelo congratulated the BOARD on their decision to retain the services of K. W. Brown Environmental Services, as they have a tremendous amount of credibility in the community with regard to environmental issues. Mr. Angelo told the BOARD that the Groundwater Sampling and Analysis Plan has been submitted to the State for approval. Once approved, Mr. Angelo indicated the need to enter into a contract with a firm to continue with the groundwater monitoring. Mr. Angelo expects the annual expense to be in the neighborhood of $20,000 to $25,000. Mr. Angelo recommended K. W. Brown for the job. Mr. Angelo briefly discussed the equipment problems BVSWMA is having. Mr. Angelo told the BOARD he will have a life expectancy report out in the next few weeks. Mr. Angelo informed the BOARD that the SWANA Board has asked him to submit a proposal composed of the following: • We calculate what our tipping fee would be under the current system. • We pay 20 percent per quarter to the State. • We take the remaining money and put it into recycling and source reduction programs. • Through our annual audit process, we report how much we have sent to the State. • If we spend anything less than what the surcharge calculation would be, we would then owe the State the difference. Page 5 Mr. Conduff indicated that it is the strong preference of the BVSWMA BOARD that SWANA and other local government entities, such as TML, begin to work on revisiting that legislation to be sure that the tint is being followed. The BOARD unanimously agreed with Mr. Conduff. AGENDA ITEM 9: Adjournment. The meeting was adjourned at 2:55 p.m. by Mayor Ringer. t -I 129.4.