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HomeMy WebLinkAbout05/20/1997 - Regular Minutes - BVSWMAMinutes Brazos Valley Solid Waste Management Agency May 20, 1997 Bryan City Hall, Council Chambers Board Members Present: Bryan Mayor, Lonnie Stabler; College Station Assistant City Manager, Tom Brymer; Bryan City Manager, Mike Conduff; College Station City Manager, Skip Noe; Bryan Public Works Director, Rick Conner Others Present: BVSWMA Executive Director, Bill Angelo; College Station Mayor, Lynn McIlhaney; Interim Finance Director, Charles Cryan; College Station Assistant City Attorney, Cameron Reynolds; BVSWMA Staff Assistant, Sandra Cuellar; HDR Engineering, Risa Fisher; K.W. Brown Environmental Services, Bill Cullen AGENDA ITEM 1: Mayor Stabler called the meeting to order at 2:00 p.m. AGENDA ITEM 2: Consider the minutes of the April 1, 1997 Board Meeting. Mr. Brymer made a motion to approve the minutes. Mr. Conduff seconded the motion. The Board unanimously approved the motion. AGENDA ITEM 3: Approval of a resolution authorizing and supporting the submittal of a grant request application to the Brazos Valley Development Council for the 1998 Solid Waste Management Pass Through Grant Program. Mr. Conduff made a motion to approve this item. Mr. Conner seconded the motion. The motion was carried. AGENDA ITEM 4: Receive a report of the 1997 BVSWMA Market Analysis. Mr. Angelo briefed the Board on the 1997 Market Analysis prepared by the BVSWMA staff. In the presentation Mr. Angelo pointed out the various market conditions which might affect the volumes of waste received at the Rock Prairie Road Landfill from customers outside the Bryan/College Station area. The analysis was conducted to determine to what extent the tipping fees could be raised without creating a detrimental financial impact on BVSWMA due to a reduction in waste received at the landfill. It was also conducted to identify new markets for securing additional volumes. AGENDA ITEM 5: Consideration of the 1997-1998 Proposed Budget. Mr. Angelo briefed the Board on the proposed budget for Landfill Operations, BVSWMA Administration, and various Non -Departmental items estimated at $3,147,473 which represents a 40% decrease from the 1996/97 Revised Budget and a 14.8% decrease from the 1996/97 Year End Estimate. Total revenues for 1997/98 are estimated at $3,663,848 which represents a 0.8% decrease from the 1996/97 Year End Estimate. An increase in working capital in the amount of $516,375 is projected for the 1997/98 fiscal year which will result in a working capital balance at year end of $3,222,230. Mr. Angelo also presented the Board with fourteen (14) Supplemental Decision Packages included in the budget. Mr. Brymer suggested that the budget attempt to address some of the area litter problems. Mayor Stabler suggested that BVSWMA acquire a new backhoe rather than a used backhoe. After some discussion no action was taken as final consideration would be addressed at the June 17th Board meeting. AGENDA ITEM 6: Board Member Comments. Mayor Stabler commented that he enjoyed serving as Chairman of the Board, and that he learned a great deal about potentials and possibilities and to see the advantages of having this joint landfill and what it can mean in terms of revenue generation and limited liability for each city. He also stated that he thinks it is a great partnership, one of the better partnerships that the cities have been able to put together and hope it continues. AGENDA ITEM 7: Director's Report. Mr. Angelo gave a brief report on billing problems with some customers. He mentioned that these problems are being addressed by BVSWMA and the College Station City Attorney's office. In regards to Financial Assurance there are some new policies regarding this and he would have to work with the Chief Financial Officers on this matter. We will have to submit copies of the financial audits of both cities and hire an individual auditor to write a letter on the cities audits. Mr. Angelo introduced Sandra Cuellar, Staff Assistant with BVSWMA. She will be here to give support to the Board. AGENDA ITEM 8: EXECUTIVE SESSION. The Executive Session is pursuant to the provisions of the Open Meeting Law, Chapter 551 Government Code, Vernon's Texas Codes Annotated. A. Gold Litigation B. Galin Contract Dispute C. Property Acquisition AGENDA ITEM 9: No action was taken on the closed session. AGENDA ITEM 10: Passing of the Chairpersonship Mayor Stabler passed the chairpersonship of the BVSWMA Board to Mayor Lynn McIlhaney of the City of College Station. Mayor Stabler wished Mayor McIlhaney good luck with serving as Chairperson of this Board. Mayor McIlhaney presented Mayor Stabler with a plaque, thanking him for his service as Chairman of the BVSWMA Board of Directors. Mr. Angelo made a special presentation to Mayor Stabler to remind him of his service with the BVSWMA Board. AGENDA ITEM 11: Adjourn The meeting was adjourned at 3:40 p.m.