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HomeMy WebLinkAbout01/11/2011 - Regular Minutes - Parks Board ror CAPRA PARKS AND RECREATION ADVISORY BOARD }a{■■Yr,■■n•, 6i* CITY OF COLLEGE STATION N,PhAAPP'Y jtecr 00 REGULAR MEETING MINUTES 7:00 PM, TuTuesday, January 2011 The Green Room at Wolf Pen Creek 1015 Colgate College Station, TX 77840 STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz, Board Secretary; Pete 'V ne ek, senior Park Planner; Curtis Bingham, Park Operations Superintendent; Kelly Kell ly, Southwood Community Center Supervisor; Marti Rodgers, Senior services Coordinator; David Gerling, Special Facilities Superintendent; Peter Lamont, Recreation Superintendent; Matt Robinson, Senior Planner; Planning and Development Services BOARD PRESENT: Gary Erwin, Chair; Billy Hart, Shane Wendel, Susan Fox, Jon Denton, Millie Burrell VISITORS: Wallace Phillips, 4490 Castlegate Dr., CS, Phillips Engineering Kent Laza, 13858 Apricot Glen, CS, Phillips Engineering Dusty Phillips, 4490 Castlegate Dr., CS, Phillips Engineering Heath Phillips, 2440 Stone Castle, CS, Phillips Engineering 1. Call to order and Roll Call: The meeting was called to order with quorum present at 7:00 p.m. 2. Possible action concernin• re. uests for absences of members: George Jessup, Gerard Kyle, and Douglas Becker had sent in requests for absence. Shane Wendel made a motion to approve the requests submitted, and Jon Denton seconded the motion. The vote was called. l l were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration ' ssi • 'royal and discussion of minutes from the meeting __of December--- . ,----201.0: Shane Wendel made a motion to approve the minutes as submitted, and Millie Burrell seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Consideration discussion and •ossible action re:•:ard • the Castlegate II development: Wallace Phillips explained he had brought previous request to the Board regarding the Castlegate II development. The previous request involved a dedication of 7 acres for a park in the Castlegate II subdivision. However, in looking at the UDO, it stated that floodplain could not be used as part of the dedication. That being said the 7 acres could not be used as their dedication. He explained that instead, he will use an undeveloped 3 acres for the park dedication. The previous 7 acres will be eliminated as a request, and he will move forward with the undeveloped land. Mr. Phillips stated that a traffic calming device will be installed for this park, so that the park has a safety mechanism to help the users. Discussion followed. Millie Burrell made a motion to approve the land dedication, and Jon Denton seconded the motion. The vote was cabled. All were in favor, and the motion passed unanimously. 6a U •date and discussion re C ardin • the Recreation. Park and Open Space Master Pian: David Schmitz, Interim Director, explained that the Master Plan is scheduled to be discussed at the Council retreat on January 21, 2011. He reported that it is the next step in helping the plan get finalized. The goal is to have the Master Plan approved by Council this Spring. This was an informational item only, and no action was required. 7. U date and discussion re aordin the Skate Park: David Schmitz gave an update on the status of the Skate Park. The company that the city may be awarding the bid to is JaCody, and he mentioned that their subcontractor for the skatepark is out of Austin, TX. The work that they have done has been phenomenal and the city is impressed with the outcomes. The city will be able to take the base bid and all the alternates if JaCody is awarded the bid. If the bid is approved, the construction can take place as early as February 2011. He reported that the city's annual maintenance fee for the skate park calculates to approximately $7,400 per year. He explained that the construction phase would take between six to eight months, so the hope is for the project to be completed by Fall 2011. This was an informational item only, and no action was required. 8. U•dafie on Park Maintenance Standards i uarfer[ Re•ort for FY11c Curtis Bingham, Park Operations Superintendent, reported on the Park Maintenance Standards Quarterly Report for FY11. He explained that he reviewed the park maintenance standards and feels that they need to be revisited. He reported that he plans to speak with the maintenance supervisors about revising the standards, so that it is more practical for the department, Billy Hart requested a document be included with the standards showing their progress, and to include notes over them. This was an informational item only, and no action was required. 2 January 11, 2011 Parks and Recreation Advisory Board Meeting Minutes 9. mipstAtQa d isctitgerd i_ng the Recreation Fund: David Schnitz Peter Lamont, and David Gerling explained the recreation fund. Mr. Schmitz also reported that this item will be n council's agenda on their retreat. Discussion followed. This was an informational item only, and no action was required. 10. Consideration discussion d possible action regarding the SQJbwppd C m Center fees: Kelly K l bly, Southwood Community Center Supervisor, needs direction on the center fees (minus the proposed fees for the Seniors, as the Senior Advisory Committee r itt had not reviewed them yet). She had generated documents over the proposed fees, and she explained them. Discussion followed. Jon Denton made a motion to approve the proposed Southwood Community Center fees, and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 11. DiscussionDiscussion_and possible action concerning the Parks and Recreation,. Advisory Board Goals for FY1_1:: Discussion followed. This was an informational item only, and no action was required. 12. Presentation :•ossible action and discussion concernin. the current Capital Improvements Program: ,Capital Improvements and - Park Land Dedication Project . Pete Vanecek, Senior Park Planner, reported on the Capital Improvement Project Lists. This was an informational item only, and no action was required. 13. Presentation, possible action, and discussion on future agenda items: A _Board d Member _may_inquire_about a subject for whichnotice has not been given. A statementof specific_ c '_rn ' rm i e_recitation of existing policy may be given. Any deliberation shall be limited to a :• o sosal to :ilace the sub'ect on an asenda for a subsequent meeting: Next Regular Meeting February 8, 2011, The Green Room at Wolf Pen Creek 14. Adjourn: Shane Wendel made a motion to adjourn the meeting, and Billy Hart seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:10 p.m. 3 January 11, 2011 Parks rid Recreation Advisory Board Meeting Minutes