HomeMy WebLinkAbout03/22/2011 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA
BRYAN+COLLEGE STATION LIBRARY SYSTEM
ADVISORY BOARD MEETING
TUESDAY,MARCH 22,2011
5:15 p.m.
LARRY .RINGER LIBRARY
1818 HARVEY MITCHELL PARKWAY SOUTH
COLLEGE STATION,TEXAS 77845
1. CALL TO ORDER
2. ROLL CALL OF MEMBERS
3. RECOGNITION OF VISITORS
4. PREVIOUS MINUTES—FEBRUARY 15,2011 AND MARCH 1,2011
5. MONTHLY STATISTICS—FEBRUARY 2011
6. OLD BUSINESS—
A. MOUNCE HOURS
7. NEW BUSINESS
A. ANNUAL REPORT
8. LIB N'S REPORT ON LIBRARY ACTIVITIES
9. REQUEST FOR AGENDA ITEMS FOR APRIL ,2011 MEETING AT THE CLARA B.
MOICE PUBLIC LIBRARY
10. ADJOURN
Please not the Adm. Asst. Laura Mills 209-5614 if ou areunable to attend. Colic.e Station Board
Members should also corn ilete the absence re. est form and submit to the office ofthe CoHHe l e Station
Ci Secret, one week i rior to retro... date.
FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR. OTHER
TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY
SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE
ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO
THAT YOUR REQUEST MAY BE ACCOMMODATED.
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
February 15, 2011
On the 15th day of February 2011,the Bryan + College Station Public Library System Advisory
Board of the cities of Bryan and College Station,Texas,met in a regular meeting at the Carnegie
History Center, 111 S. Main, Bryan,Texas..
1. Larry Ringer,President, called the meeting to order at 5:35 p.m.and the following were present:
2. ATTENDANCE
Name Present/ #of meetings #of meetings
Absent held since attended since
appointment appointment
Larry Ringer, President 78 72
Sonia Gangotena A 25 17
vacant
Helen Kunz A 20 15
Carroll Johnson 37 23
Dorothy Hagen P2 2
Charles Smith P19 19
Mary Fran Troy A 30 25
3. Other attendees were Larry Koeninger, Library System Director; David Gerling,City of College
Station; Kathleen Dill,Branch Manager;and Laura Mills,Administrative Assistant.
4. The minutes of the meeting for January 18, 2011 were approved as distributed.
5. The monthly stats for January 2011 were discussed
6. A.In old business,Dr. Koeninger reported that the Mounce first floor renovation is complete.
The DVD shelving and the periodical shelving has been installed and the painting is complete.
The second floor renovation is on hold.
B. David Gerling stated the Ringer expansion project is on the on 2012 calendar for the design
approval and 2013 for the start of construction.
7.A. In new business,Dr.Koeninger provided the Board with a handout of an updated 5 Year Plan
(see attached copy). Motion was made by Sonia Gangotena to approve the plan; seconded by
Dorothy Hagan,the motion carried.
B. Dr. Koeninger er stated the Interlibrary Loan Policy was rewritten (see attached copy). Motion
was made by Charles Smith to approve the new policy; seconded by Dorothy Hagen,the motion
carried.
C. The Carnegie History Center frequently provides free service to the patrons by scanning and
reproducing photos and documents. A new policy was introduced that charges fees for publication
or display of Carnegie History Center images (see attached copy) Motion was made by Dorothy
Hagen to approve the policy; seconded by Sonia Gangotena,the motion carried.
The three approved policies will be forwarded to the City of Bryan Legal Department for review and
then to the City Council for approval.
8. In the Library System Director's report, Dr. Koeninger commented that the proposed State
budget will devastate libraries. The budget proposes to eliminate the Loan Star Libraries grant
which for our system is about$23,000 per year. Interlibrary Loan may be eliminated as well. Dr.
Koeninger will attend the Legislative Day in Austin on February 16th. He encouraged the board to
contact state legislators about how budget cuts will impact library services.
Dr. Koeninger stated that the first floor renovation is complete. The DVD shelving and the
periodical shelving has been installed and the painting is complete. The shelving for the Young
Adult collection at Ringer will be ordered shortly to be paid for by Doak Estate funds.
Dr. Koeninger reported that a candidate had been interviewed and selected for the Youth Services
librarian position which has been vacant since August 2010. However,he had not received
permission to proceed with the hiring of the candidate due to budget restraints within the City of
Bryan.
See attached report for more details of the Library System Director's report.
9. The next meeting of the Library Board will be March 22, 2010 at the Ringer Library
10. Meeting adjourned at 6:30 p.m.
Larry Ringer, President Larry Koeninger,Library System Director
Bryan College Station Public Library System
Long Range Plan
2011-2016
Mission Statement
The Bryan College Station Public Library System provides equal opportunity access
to information,high qualitybooks and multimedia materials, ogr ms,exhibits,
and online resources to meet the needs of diverse community for lifelong learning,
cultural enrichment,and intellectual stimulation.
To fulfill its mission the Library System employs a knowledgeable,well-trained staff
committed to excellent service. It is also supported by the Library Advisory Board
and the Friends of the Library.
Collection Development
I. The Bryan College Station Public Library System provides free library service
to all citizens of Brazos County.The Library System provides access to library
materials in a wide range of orma s and reading levels. Collection
Development provides a framework for selecting, cataloging,and weeding all
materials in the Library System's collections.
II. It is the function of librarians to select and to discard library materials.
Working within the limitations of space and budget librarians must develop
library collections that meet the educational, informational and recreational
needs of citizens of Brazos County.
Ill. Library materials must meet the needs of wide range of library users whose
reading levels vary greatly. Materials must be made available in a wide range
of formats to meet the needs of person who may have handicapping
conditions.
IV. Librarians select books,periodicals, electronic recordings,and online services
on the basis of u is ed reviews from general mass-media publications and
from specialized library review sources. Materials may also be selected based
on patron recommendations.ions.When published reviews are not available
materials may be pre-viewed by librarians before final selection. DVD and CD
recordings are selected using reviews and recommendations from the public.
V. Factors used in determining the acquisition of materials include:
a. Authority
b. Sources used
c. Reputation in the field of the publisher or producer
d. Current interest in the subject
e. Relative value in the field covered by the material and the value of e
material in relation to the existing collection
f. Format
g. Use of illustrations
h. Availability of funds
L Holdings in other libraries in the Library System
VI. Librarians and Library System administrators must constantly watch for new
formats. Public demandmay be the driving force behind the acquisition of
materials in new formats or languages.
VII. BCSPLS maintains a policy for challenges to library materials.The"Request
for Reconsideration Policy"r" establishes processes and procedures to address
challenges to library materials.
VIII. BCSPIS will participate in the Texas State Library andArchives Commission
Interlibrary Loan program.
IX. BCSPLS will continue to monitor the feasibility of providing ebooks.
�
BCSPLS will continue to monitor the development of other e-resources.
Technology
Technology nology Mission Statement
The Bryan College Station Public Library System is dedicated to excellence in service for
the residents of Bryan and College Station. It provides information, technology, and
recreational materials for a diverse population in a welcoming environment. GBP S
provides convenient access to electronic information sources through proven technology
and telecommunications. Patrons are assisted as needed by a trained, knowledgeable
staff that can help them make the best use of both new and traditional information
resources. The staff is supported y up-to-date technology to ensure quality services that
are efficient and cost-effective.
IL Goals and Strategies
The goal of the Technology Plan is to insure smooth integration of new technologies into
the library system's services and operations and to guarantee efficient maintenance and
administration of the library's automated systems.
A. BCSPLS will provide timely, accurate and useful information and materials in
a variety of formats to meet personal,job related, and school related
informational needs.
B. BCSPLS will provide current, high-demand materials in a variety of formats
for patrons of all ages.
C. BCSPLS will provide expanded use of automation for patrons and staff and
will explore future uses of automation.
D. BCSPLS will:
a. Provide free public access to Internet information sources.
1) Continue implementation of Polaris
2) Upgrade public computers and software for Internet access
and applications as needed.
3) Develop a replacement plan for library computers.
. Provide information to the community in electronic formats.
I) Continue to participate in the TexShare database program.
2) Continue to provide other databases such as Chilton,
Footnotes and Legal Forms. Evaluate possible additions to
the list of databases offered.
c. Provide remote access to electronic resources to library patrons.
1) Maintain the library web page.
2) Continue to promote the library web page including the
online catalog to the public.
d. Allow wider access to the libraries' resources through electronic
formats.
I) Continue to promote the availability of online databases
through home access.
2) Monitor changes in availability of emerging formats.
e. Provide improved customer service by improving the efficiency of
the library's circulation system.
1) Monitor Polaris automation system, including requesting
additional staff training as needed.
f. Provide LAN.
1) Monitor the LAN and provide necessary upgrades to
hardware or software.
Continue to work closely with the IT Departments of Bryan and
College Station to maintain interconnectivity and to
implement improvements to the LAN.
g. Provide additional e-co to t
1) Explore participating in area consortia to provide access to
downloadable audio and video.
2) Explore alternative funding sources for additional e-
content.
III. Assessment of Current Status
A. Telecommunications Assessment
I. BCSPLS currently works closely with the City of rya . IT
Department to provide staff email,the BCSPLS website,
connectivity et Teen the Larry J. Ringer Library and the Bryan
libraries, and.Polaris.
2. BCSPLS works closely with the City of College Station IT
Department to provide and maintain hardware and software at the
Larry J. Ringer Library.
4. BCSPLS provides public access to the Internet with over 50
computers dedicated to online searching and access to the PAC.
B. Hardware & Software Assessment
1. BCSPLS uses two Dell Poweredge servers for its ILS and
Telephony systems. Both servers run Windows 2008 64bit
operating systems.
2. BCSPLS uses Polaris Library Systems MS for circulation and
OAC.
3. BCSPLS utilizes two custom built servers running Windows 2003
server. One houses Envisionware's PC Reservation system and the
second is a backup/training server for the main 1LS.
4. BCSPLS uses a backup power system to insure the safety of
library records.
5. All ELS databases are backed up nightly to an offsite SAN to
maintain integrity of all data.
6. BCSPLS provides access to Ancestry Library Edition, Chilton
Library, Legal Forms, Footnotes and NetLibrary databases.
7. BCSPLS has over 50 computers for public access to the Internet.
These computers were acquired through a grant from the Bill and
Melinda Gates Foundation in 2005-200 6. These computers run
Windows XP.
8. BCSPLS S has approximately 2 AC computers for patron access
to the online catalog.
9. Public printing is provided through Envisionware's LI one print
management system. Color printing is available at the Clara B.
Mounce Public Library.
10. BCSPLS has two 3M Self Check systems that allow print materials
to be checked out. Non-print materials must still be checked out at
the circulation desk.
11. BCSPLS uses Envisionware's C Reservation system to manage
computer usage.
12. BCSPLS offers wireless Internet access at all branches. Patrons
must authenticate using their library cards and pin number to gain
access. Procedures have been established for use of library
computers by non-cardholders.
IV Staff Dv to en
A. Formal technology training for staff will be provided as needed.
1. Library staff will artic ate in COB training, including the online TTN
training program.
2. Library staff will participate in training for library systems such as Polaris
and Envisio war .
B. Instructions for staff and patrons will be prepared as needed for any new
resources or equipment.
C. Technology information will be shared during staff meetings.
D. Individual hands-on training will be provided for all new employees.
V. Budget
A. BCSPLS will continue to be funded by the cities of Bryan and College
Station. The Intergovernmental Contract between the cities will be reviewed
and approved annually by the Bryan and College Station City Councils.
B. BCSPLS will continue to provide programs for adults, children and teens with
funding provided by the Friends of the Library
C. BCSPLS will continue to solicit donations of materials and funds through
private donations.
D. BCSPLS will continue to solicit funds from the Doak Estate Trust and other
private and corporate sponsors.
VI. Plan Evaluation
The success of this plan will be judged on the library system's ability to meet the
objectives and time lines set forth in this document. The library system's
technology plan will be reassessed annually. An evaluation of the library
system's progress and any modifications cations o objectives will be made at that time.
Bryan College Station Public Library System
Policy: INTERLIBRARY LOAN
The Bryan College Station Public Library System participates in the Texas State
Library and Archives Commission Interlibrary Loan program (ILL). This service constitutes
a partnership between the library stem and other libraries across the nation to loan
and/or receive library materials that are not locally held.This means that if a specific book
or periodical is not listed in our librarcatalog, a patron may be able to request the
material through ILL.The library system will only accept requests for books and periodical
articles. The library stem does not request movies, music CDs, audio books, or other non-
print media.
In order to request an item through ILL, a patron's account must be current and in
good standing. No items will be ordered if the account is not clear. Patrons who have an
item listed as "Claimed Return"will be allowed to request materials through ILL. Patrons
must be at least 18 ears of e to request ILL materials. If, for any reason, there is a
problem with the account, a librarian can assist the patron in resolving the problem.
A patron is asked to provide as much information as possible,which includes name,
valid library card, e-mail address and telephone number. For books, supply the author, title,
and any publication information that will assist library staff in ordering the book. If only a
certain section of the book is desired, i.e., a specific chapter or page range, indicate this
information on the form. For articles, supply the author, article title,the title of the
periodical, the volume and issue number, or the date of the issue, and the page numbers of
the article. The ILL staff will notify the patron if the requested item cannot be ordered,if
the form is missing pertinent information, or if the lending library charges a fee for the
requested item, The library automation system will notify the borrower if the library
receives the item or if the item is overdue.
Normally, this service is free; however, some libraries request a nonrefundable fee
to lend certain titles. If this is the case,the ILL staff will contact the patron about the cost of
the item. If the patron does not want to pay the fee,then the request will be cancelled and
the patron may request another item. If the patron decides to pay the given amount,the
library will re-request the item and a statement will be sent with the material.This adds to
the amount of time needed to deliver the item. When invoiced, the patron will pay the
amount to the lending library with a check or money order and the ILL staff will send the
invoice and payment to the lending institution.
Materials must have been published at least 6 months prior to the request. Requests
for materials that have a publication date that is less than 6 months will not be accepted.
A library patron may have up to four active ILL requests at one time. Once a patron
returns a book or picks up a requested article,another request can be made. Note that it
may take anywhere from two weeks to two months or more to receive the requested item;
it will depend on the location of the lending library and the number of copies available. If
the item is needed by a certain date, provide this date on the"Date Needed By" blank.
Books received through the ILL program will be assigned a temporary barcode.
temporary MARC record will be created in the library automation system.The ILL staff will
be responsible for processing the books and creating the temporary MARC record. After the
item is processed the book will be placed at the library's Circulation desk. The patron will
be notified by the library aton ation system that the book is available. When the book is
checked out to the patron the Circulation Clerk will assign the due date for the item in the
library automation ation system. Due dates are determined by the lending library and are not
subject to the Library System's control. Patrons may request an extension of the due date
by contacting ILL staff.The lending library makes es the final determination concerning the
granting of a request for extension.
Patrons are required to return the items on or before the due date posted on the
due-date slip located on the front cover of the book and noted in the library automation
system. ILL material should be returned to the library from which it was borrowed. If the
book was checked out from the Clara B. Mounce Public Library return it to the Clara B.
Mounce Public Library Circulation desk. If the item was checked out at Larry J. Ringer
Library, return it to the Circulation desk there.The ILL staff will be responsible for
returning the book to the lending library.
If ILL materials are returned damaged the lending library may assess fees/fines. The
patron will be responsible for paying those fines. Checks or money orders may be made out
to the lending library and given to the ILL staff.The ILL staff will be responsible for sending
the check or money order to the lending library.
Overdue fines of$1.00 per day will be assessed on all Interlibrary Loan materials.
The age of the patron borrowing the material will not be a factor in assessing the fine.
notation will be made on the patron's library account when materials are returned ed late.
patron's ILL borrowing privileges may be revoked after 3 items have been returned e late.
Patrons who fail to pay for lost or damaged ILL materials or who are habitually late
in returning ILL materials to the library system may be denied future ILL borrowing based
on the discretion of the ILL staff and the Library System Director.
Carnegie History Center
Reproduction Policies and Procedures
The Carnegie History Center (CHC) makes its pictorial material widely available while
carefully maintaining the physical and intellectual integrity of e historic materials.Your
.r
interests and the preservation of the materials will be assured by the observance of these
policies and procedures.All photographicand digital copies of materials in the CHC
collections must be produced under the auspices of the CHC.All negatives are the property
of e CHC. Slides, transparencies, prints, digitized images, and videos may not be copied or
duplicated the customer. Requests to videotape photographs must e approved by the
Carnegie Branch Librarian.
1. The customer accepts all responsibility for possible copyright infringement en arising
from the use of reproductions from the CHC collection.
2. Neither the City of ran nor the CHC grants or transfers any copyright or other
intellectual pro erg rights in any materials to the customer. If the CHC grants the
customer's request for use of the photo reproduction, permission will be granted to
the customer for onetime use only. Subsequent use of the material requires the
written permission of the Carnegie Branch Librarian.All other rights, including
those of further publications or editions,are reserved in full by the CHC.
3. The customer agrees to comply with the following requirements for a CHC credit
line on published or displayed reproductions of CHC materials.ials.All published or
displayed reproductions of CHC materials require credit to the Carnegie History
Center to include the CHC identification number, and to appear next to the image.
The credit line for published and displayed images should read, for example "BHC
#####, Carnegie History Center." If the item is does not have a unique identification
number, list it by title or designated description. Please confirm the appropriate
credit line with CHC prior to publication or display.
4. It is the customer's responsibility to obtain and provide to the CHC written
permission from the donor, photographer, or copyright holder to use restricted
items from the CHC collection and to submit the credit line to the Carnegie Branch
Librarian for approval.This permission is required prior to being granted CHC
permission to use the restricted item. Restricted items in the CHC collection include
copyrighted or donated manuscripts,books, photographs, film and video.
5. Possession of a CHC image does not constitute permission for use. Permission to
publish or publicly display reproductions must be obtained from the CHC, publisher
and/or source of the materials.
6. Alterations, including cropping of the original image,are not allowed except with
permission of the librarian. The credit line for cropped images should read, for
example, "Detail from BHC ####, Carnegie History Center." The CHC reserves the
right to require a publication proof prior to final use approval.
'. The customer shall send a copy of any publication containing reproductions of CH
materials to the CHC without charge.The customer shall provide the CHC with the
Internet address (Universal Resource Locator) for reproductions appearing on
websites.
8. The CHC reserves the right to deny copy order requests,limit the number of
photographic and digital copies; restrict the use or reproduction of collection
materials erials including rare,valuable or fragile items; ensure that material is
reproduced with integrity; and charge special reproduction fees on items involving
unusual difficulty in copying or that must be taken offsite to reproduce.
. Requests for copies of phoo raphic items intended for commercial use may be
subject to a special contractual procedure and agreement with the CHC. These
requests, as well as any requests not specifically mentioned within the above
policies, should be submitted in writing.
10. Customer orders are held for pick-up for one month.
1.1.The CHC charges a fee for customer photographic requests. Please see the Carnegie
History Center, "Fees for Publication or Display of Carnegie History Center Images."
Special requests or requests for materials not already scanned are subject o
approval by the Carnegie Branch Manager. Fees will be assessed in accordance with
the approved fee schedule and an additional fee that covers the time, staff and
materials necessary to fulfill the request, Rare and fragile materials will not be
scanned without approval by the Carnegie Branch Manager and unless materials
will not be damaged in the process.
12.The customer shall defend, indemnify, and hold harmless the City of Bryan and the
CHC, its officers, employees, and agents against all liabilities, damages, expenses,
including attorneys' fees, resulting from any claims and other proceedings by any
third party for copyright infringement or any other legal or regulatory cause of
action arising from the customer's use of CHC collection materials.
13. It is the patron's responsibility to comply with copyright law, other applicable law,
and donor restrictions that may be involved in the use of CHC collection materials.
Carnegie History Center
Photo Ordering
To order reproductions of any of our photographs:
1. Full payment in the form of a check or money order number MUST accompany all orders.
2. Digital reproductions may be downloaded to a flash drive, emailed or mailed on a CD.
3. Please add shipping fee of$5.00 if the order will be mailed.
4. Photo orders will generally be completed within 2 to 3 weeks.A rush service,with approval from
the Carnegie Branch Librarian, is available for an additional fee.This type of request will incur
additional fees.
Please use the documents below:
1. Request for Scanned Copies—Before you access this pdf file you will be asked to read and
accept our reproduction policies and procedures.
2. Fees for Publication or Display of CHC materials Please review and include this fee if you plan
to publish or display. See document for exemptions.
3. Reproduction Policies and Procedures
Fees for Publication or Display of
Carnegie History Center Images
Complete the worksheet below to determine the fee for your order.All charges include a
5% preservation fee. Fees are set by the City of Bryan City Council.
Customers in the following categories are exempt from use fee charges:
• Non-Profit Organization. You must provide documentation of your 501 (c)(3
status.
• Governmental Entities. This includes local, state and federal governments.
• Local News Media. Bryan College Station television news stations and publications
that are published and distributed solely Brazos County area are considered local
news media.
• Private Individuals using images forp ersonal use or for display in a non-public
area.
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Books $10.00
Serials $10.00
Web Page or Presentation $15.00
111
Use
1111111111111.11111111111111111111111
Advertising Use
$15.00
-Posters, Postcards,or $10.00
Brochures
For promotional purposes
only, not for commercial
re-
sale
Non-publication Use $2.00 with CD,
flash, or email
$8.00 otherwise
REQUEST FOR SCANNED COPIES
FROM
CARNEGIE HISTORY CENTER
DATE OF REQUEST:
NAME:
ADDRESS:
TELEPHONE NUMBER:
EMAIL:
REASON FOR REQUEST:
CARNEGIE ITEM(s) TO BE SCANNED (List each item separately by folder name and image
name):
USE TO BE MADE OF SCANNED IMAGE/INFORMATION:
NOTICE: ALL SCANNED IMAGES MUST BE CREDITED TO THE"CARNEGIE HISTORY
CENTER"
LIBRARIAN RECEIVING REQUEST:
DATE:
DATE MATERIALS SCANNED:
MATERIALS SCANNED BY:
MATERIALS SENT OFF/PICKED UP ON:
LOCATION OF ORIGINAL FILE:
DATE ORIGINAL COPIED FOR CARNEGIE:
CARNEGIE TITLE/FILING DETAILS:
Library System Director's Report
Library Advisory Board
February 15, 2011
1. Proposed State Budget
1. Devastates the State Library
i. Eliminates Loan Star Libraries grant
1. $23,000 for FY11
ii. Places all or most costs of TexShare databases at the local level
1. Cost to BCSPLS undetermined
iii. Eliminates funding for the K-12 databases the technology funds
iv. Will have major impact on ILL
v. Contact Representative Fred Brown
1. Room CAP IN.09P0 Box 29010,Austin,TX 78768
2. 512-463-0698
3. 1920 W.Villa Maria Road, Suite 303, Bryan, TX 77207
4. 979-822-9797
vi. Contact Senator Steve Ogden
1. PO Box 12068, Capitol Station,Austin, TX 78711
2. 512-463-0105
3. 309 W. Main St, Suite 115, Round Rock,TX 78664
4. 512-828-5224
vii. Please contact both legislators and tell them personal stories of how
libraries have affected your lives.
viii. Pass this information on to friends, family, and anyone else you can
think of
2. Legislative Day
i. Austin,TX
ii. February 16
iii. For more information go to wykry r.t) a.or' le lati e �
iv. Please attend if able- or- call or email our legislators on that day
v. Voice your support of the budget amenr ents proposed bythe State
Library
3. Shelving
1. DVD at Mounce installed (Doak)
ii. YA at Ringer ordered (Doak)
4. Mounce Remodel
5. YS Librarian
BRYAN PUBLIC 2011 ______ _____� ThiLast Year
SERVICES:
___ _____ __ _ ___-L_
| B� --- �— —--
—— �— -- �---'
' Meeting 50 55
Room Usage ____ . ____� ____ �___ ______ ____ _________
Patrons Registered 320 326
Total Patrons Active or Expired<2 Years 18,088 16,003
Overdue Notices 809 1,801
Holds Filled , 1,781 1,611
#of People Visiting Library ,
18,778 21,073
#ofCb�okou� 23,386- - — ---- ' ---- ------' --'--'
24,278
#o�Cbmo�o� _� ___ ______ _____ ____ 21503
In HousUse _______ _ . ___ __._ _______�_- _�0�J 4,860
____ ____ _ _ , ____-_-_ ,._ ____ ____- ___-___'
11LDRENFERENCE/INFORMAT 'ISORY_____ _
Story 8�O _
12/557_
Tee
-===Program/Attendance_-. , ___-' ___ -__- __—
Class Visits�� �____ _ _ _ __ ____ ____. ,
Special Programs/Attendance 1/28 4/20,783
___
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST
REPORT w...,..� y, 2011 YEAS ._n_...a YE
AR
�
SERVICES:
Daispen 1 20
Patrons Registered
,
Total Active Patrons
of People Visiting,Libr , . ..rr_ 952 1,314
of Checkoutsr rn PCs plus renewals t
fh i
REFERENCE/GENEALOGY INFORMATION: aM.
interlibrary Loan Received 2.
Reference Transactions
VisitsTours/Attendance2.
r of 3/32 0
Sp � ,
OutsidePrograms/Attendance M..� �.. ' 3
.....„,.. , ______ ___ ____, „,_____ _ . ___. , .] _.____ ____
COLLECTION DEVELOPMENT:
Adult Books ..
JuvenileBooks
�_.vra-... .... v.....rx-..r. ._..,..,_. ._.._......-. ___,,...+-r ...,r.. r __.w..xv ...r_._..r.----":h-va _._..n. yam--ter .r___��_.r......-...-._ _m._
Adult Media
Microforms
_ w.
Periodicals
�...n„ �,..._.
IN HOUSE USE/CIRCULATION
Internet Computers 31. 60
Books289 413
Rare Books ,a. � �� �__ 2
14
a History Books .._
Files I 0 25
Photo Files 2
r
4
Microfilm 2426
ILL 21
History Lab 2
Microform Machine Use._ ._. 15
�
Periodical Use 53
CD's Not in Database
New r _.._...... ... ___��._...,.._ 111
Photo Collection Use 2 10
Wireless irecess Int rn M�� 576
TOTAL In _n�n� �._...'...� 3
�_.n.m A ' 5
_
LARRY J RINGER LIBRARY REPORT FOR: February 2011 This Year Last Year
Hours Open 256 28
Meeting Room Usage 14 24
Patrons Registered , : 2:9/ 306
Total Patrons Active or Expired<2 Years 16,294 14,777
Overdue Notices 1,004 1,468
Holds Filled 3,086' 3,171
#of People Visiting Library 17 710 18,577
#of Checkouts 27,966 28,115
In House Use , 4,009 4,230
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Class Visits&Tours/Attendance 4/96 5/122
Special Programs/Attendance 1/25
Reference Transactions. 482 427
Summer Reading Club Registered this month
_• ___ ___„,....._ .... ......._ •...._ . __ • „. .„. _ . _7-1 . . ,,
Summer Reading Club Total Registration/Total Compl.etion
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance 6/92 i
Interlibrary Loan Received 30 23
Interlibrary Loan Sent
Reference Transactions 909 1552
Class Visits&Tours/Attendance 1/13
Technology Classes/Attendance
COLLECTION DEVELOPMENT(Items Added):
Adult Books , 426,' 277
Juvenile Books 174 56
8 15
_61 16
7
_ . .. _. , ._.„ , . ., __A „ .
'CIRCULATION . i THIS YEAR LAST YEAR
.'Adult Juvenile Other Adult 'Juvenile Other
TCILL 886 901
Periodicals 911 5071 70'
Paperbacks 704 . §,1
,''Media 693 281 726 256
'DVDs 3,271 2,604
Videos 257 . 476
Wireless Internet i 516 i 304
'Internet.Computers 2,5311 3,184
ILL 30 23
_ , , • --TH:_, • • '— .T * '-'-' . ,-, '-'' ...,-.
TOTAL 11,4771 12,9A 7,491 11,9341 13,108 7,492
–_.Story Hour/Attendance ' 30/456 32/743
Teen Program/Attendance 3/46
GRAND TOTAL __. . '-- ~^~~1 - `
Prepared by Approved by
MINUTES of A CALLED MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 1, 2011
On the 1st day of March 2011,the Bryan÷College Station Public Library System Advisory Board of
the cities of Bryan and College Station,Texas,met in called meeting at the Clara Mounce Library,
201 . 26th Street,Bryan,Texas..
1. Larry Ringer, President,called the meeting to order at 5:15 p.m.and the following were present:
2. ATTENDANCE ----- ...
------------ ------- -------
Name Present/ tt of meetings of meetings
Absent held since attended since
------i appointment appointment
Larry Ringer, President P - 79 73 __
Sonia Gan ote a P 26 18
Robert McGeachin P 1111111.1111111111111011111.1
Helen Kunz P 21 16
-
Carroll Johnson A 38 23
Dorothy Hagen P
Charles Smith P 20 20 1
Mary
3. Other attendees were Larry Koeninger,er, Library System Director; David Gerling, City of College
Station; Kathleen Dill, Branch Manager; and Laura Mills,Administrative Assistant.
4. Dr. Koeninger stated that Youth Services Librarian position at Mounce had been vacant since
August 2010. In addition to that vacant position,an Adult Reference Librarian position is vacant as
of March 5, 2011. Dr. Koeninger has not received permission from the Interim City Manager to hire
replacements for either position. He proposed that the Mounce Library's hours be reduced since
there are two floors that need Librarian services. The proposed times are Monday through
Thursday 10 am to 7 pm, Friday and Saturday 9 am to 5 pm and closed on Sundays.
Charles Smith made a motion to support the director's plan to make the necessary changes on the
Mounce hours; seconded by Sonia Gangotena,the motion carried.
9. The next meeting of the Library Board will be March 22, 2010 at the Ringer Library.
10. Meeting adjourned at 5:35 pm.
--- ---
Lar
ry Ringer,Ringer, President Larry Koeninger, Library System Director