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Home My WebLink About01/19/2010 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY AR REGULAR MEETING TUESDAY,JANUARY 19,2010 5:15 p.m. LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—NOVEMBER 19,2009 5. MONTHLY STATISTICS—NOVEMBER AND DECEMBER 2009 6. OLD BUSINESS DAVID GERLING CIP RINGER EXPANSION PROJECT 7. NEW BUSINESS 8. LI RARE'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR MARCH 23,2009 AT THE LARRY RINGER LIBRARY 10. ADJOURN Please notif the secreta Laura Mills 209-5614 if u are unable to attend. Colle!e Station Board Members should also corn'fete the absence re•nest form and submit to the office of the Cole!.e Station Ci Secret. one week •rior to i eeti ^ date, FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN - COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD November 17, 200 On the 17th day of Noem er, 200 9,the Bryan College Station Public Library System Advisory Board of the cities of Bryan and College Station,Texas, met in a regular meeting at the Carnegie History Center, 1115. Main, Bryan, Texas. 1. Larry Ringer called the meeting to order at 5:20 p.m. and the following were present: 2. ATTENDANCE Present/Name of meetings % attended attended1 Absent ' held since - in last appointmentappointment months LarryRinger, President P 1 70 65 100 Sonia Gangotena, -Pres. P 17 ..1) 100 Katheria Edwards P27 24 100 l K - He 12 10 100 Carroll Johnson P 29 100 Elizabeth Pool P 6 100 Charles Smith P 11 IIIIIIIIIIIIIIIIIII 100 Mary Fran Troy A 22 66 3. Other attendees were Clara Mounce, Community Librarian; David Gerling of College Station; Kathleen Dill, Ringer Librarian Manager,and Laura Mills,Adm.Asst. 4. The minutes of the meeting for September 15, 2009 were approved as distributed. 5. The monthly stats for September and October 2009 were reviewed. 6. A. In old business, David Gerling reported that the Ringer expansion project will proceed in early 2010. A report is attached to these minutes. 7. A. In new business,Mr. Ringer introduced Larry Koeninger as the new library director and commented that he was pleased to have him on board. B. Dr. Koeninger commented that he was excited to be hired as Community Librarian and glad to be back in Texas. C. Nan Ross provided the Board with handouts on the Carnegie History Center proposed selection policy and donation guide. Sonia Gangotena made a motion to accept both policies; seconded by Katherine Edwards, the motion carried. 8. Librarian's Report: Mrs. Mounce stated that she and several staff members helped with the Christmas lights on the crape myrtles for the holiday season and the Downtown rntown Tree Lighting in Gloria Sale Park on November 19, 2009. She will provide hot apple cider and has recruited the Woman's club of Bryan to provide cookies for the event. Mrs. Mounce commented that the Friends of the Library honored her at a luncheon at Christopher's World Grille and gave her a lovely crafted pottery piece. A public reception for Mrs. Mounce is scheduled for Friday, December 4, 2009 at the Bryan Library. Mrs. Mounce reported that LouVonne onne Johnson would replace Shirley Ferguson who is retiring from the Carnegie History Center in late January. Applications will be accepted for the position of Circlation Supervisor at the Ringer Library. 9.The next meeting will be held on January 19, 2010 at the Ringer Library. 10. The meeting adjourned at 6:00 p.m. Approved by: Larry Ringer, President Larry Koeninger, Community Librarian LARRY J RINGER PUBLIC LIBRARY REPORT FOR: December,2009 This Year Last Year ,....,,„„ ._„„. SERVICES: Days Open 29 _ __. Meeting Room Usage 13 9 .._ ._, Patrons Registered207 291 ....._ Total Active Patrons 14,492' 19,714 : _ _ _. 2J9 Overdue Notices 1,745 ..„...._ .., ..._____. . _ 1._ Holds Filled ;930 2,798 #of People Visiting , ., _ .......______ 23,282 ng Lrary , 16,101 „.,,,.,.._ #of Checkouts , 25 452 25,958 - — #of Checkins 26,280 27,755 _......____ • In House Use 3,789 3,624 'CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: ... ,,..._ .........__ _ _,__ ..._._ __ ___, Story Hour Attendance 14/283 24/436 ...._ • Teen Program/Attendance 1/32 ..._.___ , _ - , _ Class Visits&Tours/Attendance 2/37. 3/78 ....„._ -- . Special Programs/Attendance 1/41 — , Reference Transactions 138 115 _....,,, ._.. Summer Reading Club Registered this month .„, Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: _.._ .., .._._ Interlibrary Loan Received 14 20 .,.._ _ Reference Transactions Class Visits&Tours/Attendance Technology Classes/Attendance ...___ _.. ...._____ COLLECTION DEVELOPMENT: Adult Books ._. _ , _ . . _ 7.__. t , .., ....„ - t ._ . ..._ , - -- 567 64 ,....____,., . .. 515 42 3L Juvenile Books 174 85 , ..,_._,., . _ , . _ _ _ , Adult i Meda 5 - , , __.., 23 L Juvenile Media6 Videos 71 1 s Microform ._._ CIRCULATION THIS YEAR . LAST YEAR „, ,„„.. 1 Adult 1 Juveniie A Other Adult Juvenile Other . _ . ..____ Juvenile._ _Other 723 629 _ ._.„, Non-Fiction 2,787. 1,655 2,627 1,7621 Fiction 8,313 6,880 9,788 _ ,_._. Periodicals 428 48 497 34 . , Framed Prints Sculpture Paperbacks 512 620 Adult Media--- ___--- 809 i , ._, [. 868 .. ._ Juvenile Media 2941 324 .._ _._ DVD's2,525 2,591, _....._. Videos 625 Audio/Visual Equipment ..,,....._ Wireless Internet 344 276 . ,... __ , . __,..._ Internet Computers ; 2,918 2,931 ._ _._ ILL ----H 14 , 20 ' _._.1, Reference 11 29 51 47 TOTAL 12,027 10,339j 7,026 11,543 11,955 7,072 _ _ . ,GRAND TOTAL 29,392 30,570 _ __ Prepared by Approved by LARRYJ�lNGER PUBLIC LI��ARY��0�T�� ThisY�m Last�ew r ' - ___ ____- ISERVICES:___ _-_ ___- __ _ - Days Open 28 28_ _ __ VisitingMeeting Room Usage 18' 23 ___ _____, ,,. _. ., ..., _ • _ ..._ _•....._i___ ,_____1 .______ Patrons Registered 279 291 Total Active Patrons i 14,420' 19,710 Overdue Notices 1,524 2,095 Holds Filled 2,722 2,680 #of People �-�_ Videos#of Checkouts 28 395 27,762 #of Checkins 28,801 28,339 In House Use 4,002 4,209 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: ' Story Hour Attendance 25/508 16/389 Teen Program/Attendance Class Visits&Tours/Attendance 4/70 1/42 Special Programs/Attendance Reference Transactions _13§i... . 144 ; Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion 'ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 38 Reference Transactions 886d 756 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: 141' 317 _ ..„_._... _ ______4_, Juvenile Books 60 21 Adult Media 1} 25 Juvenile Media --- ----- — ---- ---- ---- —�-- --�— — _ ' ' _____ ____. ___ 1 ____ 2 Microform —'------� ---' -- ------- — }--- ' -- --- -- --- --' — _ _ -- _ - __ _ _ CIRCULATION - I LAST YEAR BRYAN PUBLIC ____-. __ _______ - - __. VICES: . __. '_________ _ _ __ _ __ - 28 _D�n�p�m _ _ ___ _ _ ________ __ _'__ 2� Meetino Room � ,__ --- __' __- -__ Patr Reg ed 33 15 --- - -- ---- - - - - -- - 1_, -- - Total Active Patrons21,520 Overdue Notices 2,244i 1,756 Holds Filled 1,7781 2,647 �ot • _ �_- __ _____- 25,5321 23,413 ' of Checkouts ______ _ _.„...___ _ __. ,,____ __. ,__, ___ . „,___,J_ #of Checkins 24,428' 22,339 In House Use 3,833 3 616 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: _ St •ory Hour�Attendance _____ ___ ___ __ ________ - '�-- Teen Class Visits&Tours/Attendance 3/1741 1/26 Special Programs/Attendance 6/251 5/543 Reference Transactions 535 233 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 50 63 Reference Transactions 807 699 Class Visits&Tours/Attendance 4/70 0/0 Technology Classes/Attendance 7/31i 10/28 COLLECTION DEVELOPMENT: Adult Books 548 296 Juvenile Books 89 446 Adult Media 10 8 Juvenile Media 6, 5 Videos 40 13 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult HJuvenile Other TCILL 2,059.1 1,466 Non-Fiction 2,513 2,252 2,381 2,361 Periodicals 463 31 359 46 ,,, Framed Prints 8 - , ._ -- _. . _______j___ . .._ ,_ - "-1 - , Sculpture Paperbacks . 892] . Adult Media 80!_l_], 659; Juvenile Media 310 42/ DVDs __ --_____� ___ �'_- ___-_-_-__4�.~^ 3, /, Videos | --- -- ------' - --- __ _L - _��___ _�_____ 291 Aod�/Y�u� ---- ---- / ' -- -- �� - � _ _____ ___ __. ___-_____ Wireless Internet 256 Internet Computers 5,072 4,434 ILL 50 63 Reference 3 135 56 ��Z - |7 9,345 11,926 -- ��---. - �__ ' �� __ ___ _ 10,565 - -- ------- -- -_ __ L__. -_ __ _________`_____ _ ______ GRAND TOTAL 30,704 29,402 Prepared by Approved by - BRY��UB��LIBV�AR��0R; �2009� ______ ____ z�� Last __-_-SERVIC _________- -- -__-_-_- __ -_____. _ Days 27 29 _ _- __ __-__.- - - -_____' _-__-___ Meeting Room Usage 33 43 Patrons Registered 283 246 Total Active Patrons 15,560 21,468 Overdue Notices 2,058 2,260 Holds Filled 1,625 2,579 18,401 16,739 #-People Visiting c�--^ ----- -- ------ - #nfCheckouts _ . ________ _ 22 #nfCb ,334 �d�nn __ _ _ �_____ _ _____ 23,372 3,713 In House Use __ __ _______ _ - . _ CHILDREN'S _______ ___REFERENCE/INFORMATION/READER'S i______ 6/189Story Hour 6/146 ' ______ -_ ___- -_ _-___- -- Program/Attendance Teeo ________ _ ________ . __ 3/18 Class Visits 1/21 1/12---- -- - -- -- -- '- Special %�%� ___-___~_ -____' --. ______- - -- ___-____' 2/314_---_ Reference 403 296 _- ______--_- __' _-_- -- ____--_ _ __-___� ,.. Registered this _____ __ _____ ____ __ Summer Reudi��C��T�u Registration/TotalCompletion __ ______. _ _______ _ _____-__ ____..-, ' -__ ADULT REFERENCE/ �F��0�/�B��DVI��I�� _______. ___ Interlibrary�omoR�o�ved _ _______ _ _____ _ / _��__ 62 Reference Transactions 60% 731 ______ ' . _____ . - ______ ._'__ ____' Class�/�bm�TnunuA��o�oo�� ______ _____ ________ _ _______ 0/0 0/0 TecbnologyClam��/utmudauon _______ 00 0/0 __ _-______ _ _ __ _____ __ -,____ - COLLECTION DEVELOPMENT: . _ ___ ____ _____,_,_ __ AdultBnu�u 289 557 __ _-__ _ _____-_' ' _-_' _____-_ -__ ____ ' __-- }uvnuiJ��B9��_____ _ _________ __________ _ 289_ 330 Adult Media 1 23 --_-_-'--.. _____ -__- ` __-_____ . . _-__ Juvenile Media _ .___ _ _ _ _. _��__ __� __ Videos _______ ______ _____ ___. _ ___ _____� 54_ 3 Microfonmo _______.______ ________ _ ______ _____ -- ____ __ ______ _____-__ CIRCULATION THIS YEAR LAST ___ _ ___ Adult * -.1-:unile, ' Other Adult Juvenile !Other TCILL i 1,597 1,477 Non-Fiction 2 379 1,946. Fiction 6,0081 6,341 5,821 5,273 Periodicals 440 i 45 409 46 Framed Prints 6 31 Sculpture i Paperbacks 772 1;038 -— Adult Media 840 629 • Juvenile Media 2491 344 DVDs i 4,324 3,866 Videos 305 382 Aod�n�om�Egul��n� ____. ___ _ __ ___ __________ ._______ Wireless Internet 245 317 _-__- -_______ _ __ __ Internet Computers ' ... ILL 28 62 _______ __-___ __ --_-_ Reference /n ^^, ^� TOTAL -' -- ----' --' z)�2l __ n)��[_ r223 10,338 -___-__ -- -____- __ '' -____- - - GRAND�� 30,166 / 27,704 _-_.- __ PnapenadbyAppro«od by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY , THIS LAST REPORT FOR: November, 2009 YEAR YEAR . .. . SERVICES: ••• • ._ „,.__ _._,_ . •..._ _...„ Days Open 19 191 _..,,,. _ • ••• • ...____ • . . , „_...., Patrons Registered_ _ _• ,_, • , __ Total Active Patrons ' -- 15 # of People , _Visiting Library 1 164 , .... _ _ 1,300 # of Checkouts (Internet PC§plus renewals) 21 # of Checkins10 .„...._______ „„_,. • 1 —• • •j— ._ .. .. ..._•• • • . •• .,..„ •,, , ,.._ _ ______ • REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 4 •• • •• • Reference Transactions ' 36 ,._. ._._, , 35 Visits & Tours/Attendance I of 151 1 of 10' • Special Programs/Attendance ___1 of 9 , , ,__ Outside Programs/Attendance . 2 of 20.1 —• • •• •• -1 .. . COLLECTION DEVELO—PMENT: Adult Books 18 33 . _ •., Juvenile Books _....... • •••• _ _ • _ „____ • Adult Media ,..._, _ _ . . . ,......____ . „,_,, • • • Microforms . _ • ,_,..___ .._ _ -1- .„,...,_ Periodicals . 171 • ....._ • _ • „_________ _ ___...._ •• •.,.. ________ _,,„ .„..______• • • ••, _ • .._,, . IN 1-166iitieE/CIRCULATION Internet Co mpiite): 17, 3 .... .. L _ CD-romComputers 5 17 Books .237 343 •• • Rare Books , 5 181 • • HistoryBooks 71 62' •• • Files 2 13 „ , . . Photo Files 5 2 ,_„_• Microfilm 381 411 •• ,...., ,...,._ ILL .1 _. ... • _._„... ...._ _._ History Lab .,_ „......._ _ Maps ... . . ,_„..,_ _ Microform Machine Use 8 _ • .„, Periodical Use 47 8 • •,••• CD's Not in Database 41 ,. ,•• • —-t-•• _ • •, New Scans 20 ._._ •.___ • • • .,..._., . — Photo Collection Use 5' 2 _,. ......___ •• .. . ,.. Wireles.s Internet 122 1 _ _.,., ___ ._.• ••, TV-FAL In House Use 5151 . 510 •repa red by - -------------1R-6v0=-ave by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS 1 LAST :REPORT FOR: December, 2009 . . . ... YEAR YEAR _... _..._ • .,,„.__ • , • , • • • .„„_.,_ . • SERVICES: .•_,..... • . , . . _ • Days Open 19 20 „__ • ,, • _____ ••• •• • • • Patrons Registered _ . , •• • •• • ,., . Total Active • .._.., ...„,,H_ • „. # of People Visiting Library 1,21:3 1,261 1-- #of Checkouts (Internet PCs plus renewals) . PI ,..._, ..,. _ . # of Checkins 4 ,,......_,, • • • REFERENCE/GENEALOGY INFORMATION: • _. • • .„, ,_ • , Interlibrary Loan Received H 0, ._.. Reference Transactions 25' 39 Visits & Tours/Attendance 2 of 30 ,• • _ • • • Special Programs/Attendance .,...,_ .,, • • , : ,. t Ouside Programs/Attendance _ _ ._ ....__. • _. „,_, • COLLECTION DEVELOPMENT: • _., .., ,••• • • • • , „ _ ___. • Adult Books • . . 107 23 Juvenile Books ....,.........___ •• . _ • __, •, „,,, . . ,„„„.. : • Adult Media . _ : ...._ • ,• , Microform .„,,.,,• _... , , __ • • _ ._.. •• ...____, ,• ,, ,• • • Periodicals i 3 ._._ .._„ • • •. , _ • ., . ••• •. ._, : IN HOUSE USE/CIRCULATION ._ __, • • ....._ •• , Internet Computers 11 , 5 .._,...._ • • CD-rom Computers31 14 _..._ Books 309 342 _•• Rare Books 12 - History BooKs31 22 ,_,_ • • „_„.._,_, ' . Files ______ ,•• • Photo Files4 Microfilm 23 21 _ ._ _..,. ... .._._,._ ILL _. ___ • , _ : .„„. • History Lab ....._, , • , _ Maps ,, Microform Machine Use 13,, 9 _ • • ••• . ._ _ Periodical Use 53 32 • CD'sNot in Database _ __ - - i NewScans ,...._,, ____, ._.. ,_,.„„__,_ • •• _ • ._ ......._ : : . . ,_ Photo Collection Use ,.,..,........_, Wireless Internet 88 ...___.. • • • •••_ ,. TOTAL in House Use 543 Prepared by Reviewed by City of College Station CP Library Expansion Project November 2009 Hello David, I am writing to update you on the preliminary schedule of this RFQ, I anticipate advertising the RFQ this week. The RFQs will advertise for four weeks and would be due approximately the week of December 14th. Possible Firm interviews and Contract evaluations negotiations would take approximately one month or so perhaps longer due to the Christmas New Years Holidays. I would anticipate that the interviews contract negotiations would take until the end of January ary or so. The earliest that council could award a design contract would be at the first council meeting in February (2/11) with a Notice to Proceed about a week later (2/18). A Construction Manager at Risk C would be selected at city council through Request for Proposals about a month or so after selecting the Architect so this would fall in approximately early March or so (3/11). These later dates could be subject to change depending on the council meeting dates and other factors. We will not obtain a design construction schedule until after the City has selected its design consultants. Below are the key dates noted. • Week of November 16, 2009 - release RFQ for advertisement • Week of December 14, 2009 - RFQ submission deadline • December 14, 2009 until January 31, 2010 - Possible Firm Interviews Contract Negotiations O February 11, 2009 - Earliest possible award of Design Contract by City Council • February 18, 2009 - NTP O March 11, 2009 - CHAR selection by City Council If you have any questions or comments in the meantime, please let me know. Thanks Jeff Haeber, w ., CFM Assistant City Engineer City of College Station Capital Projects Department 300 Krenek Tap College Station, Texas 77840 Office: (979) 764-6248 Cell: (979) 255-7280 Fax: (979) 764-5014 Email: jhaeber@cstx.gov City of College Station Home of Texas A&M University®ity® CITY OF COLLEGE STATION Planning Development Services 1101 Texas Avenue South,P.O. Box 9960 College Station,Texas 77842 Phone 979.764.3570 Fax 97936 . 96 MEMORANDUM ry Date: January 6,2010 To: Parks and Recreation Advisory Board From: Venessa Garza,Greenways Program Manager Planning and Development Services Department Subject: Bicycle,Pedestrian,and Greenways Master Plan Item: Presentation,possible action,and discussion concerning the adoption of the Bicycle, Pedestrian and Greenways Master Plan. Background& Summary:The Bicycle,Pedestrian and Greenways Master Plan,a component of thethe'college Station Comprehensive Plan,planning process has been underway for the past year and the update is complete.The planning process began in November 2008 with an inventory of existing bicycle,pedestrian,and greenway facilities and the selection of a Technical Task Force and Staff Resource Team. Over the past twelve months, staff has provided updates on the progress of the plan including a needs assessment,recommendations on system development and management and implementation. Citizen engagement included three community meetings,an online survey,and focus groups. Staff has provided a draft copy of the Bicycle,Pedestrian,and Greenways Master Plan for review and comment. Attachments: Draft copy of the Bicycle,Pedestrian,and Greenways Master Plan Horne of Texas A&M University