HomeMy WebLinkAbout12/14/2010 - Regular Agenda Packet - Parks Board CAPRA
PARKS AND RECREATION ADVISORY BOARD
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AGENDA 1 I'M I hili4JVI
CITY OF COLLEGE STATION
REGULAR MEETING
7:00 PM, Tuesday, December 14, 2010
The Green Room at Wolf Pen Creek 1015 C
CoHege Station, TTX 77840
1. Call to order and Roll Call.
2. Pardon and Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, discussion, and possible action of minutes from the meeting
of November 9, 2010.
5. Presentation, possible action, and discussion concerning The Cottages at
College Station Project.
6. Discussion and possible action concerning Parks and Recreation Advisory
Board and Departmental goals and objectives.
7. Presentation, discussion, and possible action concerning the current Capital
Improvements Program:
Capital Improvements and Park Land Dedication Project Lists of
December 2010.
8. Presentation, possible action, and discussion on future agenda items: A
Board Member may inquire about a subject for which notice has not been
given. A statement of specific fac ual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
Next Regular Meeting January 11, 2011, The Green Room
9. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made'at least 48 hours
before the meeting. To make arrangements call(979) 764-3517 or(T00)1-800-735-2989. Agendas may be viewed on,r rvs r cst y,
Not/ e is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 14' day of2010, beginJ Room to at P Green at Wolf Pen Creek,1015 Colgate, College Station,
Texas, 77840, The following subjects will be discussed, towit.- See Agenda.
Posted this the day of , 2010, at p.m.
m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that l posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www,cstx.gov. The
Agenda and Notice are readily accessible to the general public at all times. -Said Notice and Agenda were posted on
at , and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was moved from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of , 2010.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS
COUNTY OF BRAZOS
Subscribed and sworn to before me on this the day of - , 2010.
Notary Public—Brazos County, Texas
My commission expires:_..........
CITY OF COLLEGE STATION PARKS AND RECREATION
ADVISORY BOARD REPORT— DECEMBER 2010
Happy I olida s Board M nber-s! Here is a quick update on the recent happenings in Parks and
Recreation.
Working /Activities:
*Wolf Pen Creek Amphitheater—Year end quick summary— From February through November
er
we hosted 32 events (the Green Room statistics are kept separately). This breaks our record of
28 events in 2005. What that means in numbers is that we worked 4 out of every 5 weekends
from February through November. We hosted 58,091 guests, our third best season on record.
*Bob Cowell and I met with the subcommittees from the Parks and Recreation Advisory Board
and the Planning and Zoning Commission to discuss the "new park model" for neighborhood
parks in College Station and how it will tie into the Comprehensive Master Plan. Everyone
there seemed pleased with the direction that we are going with this item.
*Pond @ Central Park—the pond has been re-filled with water and is ready to go through the
Christmas in the Park event scheduled for December 10 & 11. When this event is finished,
construction will begin to complete the repairs.
*Nature Center—We are in the process of formingLick Creek Park Nature Center committee
to include members of the current Parks and Recreation Advisory Board (Millie Burrell and
Susan Fox), TAMU professors (Michael Manson has volunteered)and students, interested
citizens, and staff. We will be scheduling meetings and design charettes for the project.
Recreation — Registration is now open for youth basketball. We expect over 800 participants
again this year.
* vrseeding of the athletic fields continues this week. This will assure that the fields are
ready for the new season to begin in March.
*The Department Supervisors are working on evaluations of their staff. We will have them
completed and submitted to Human Resources by the December 15 deadline.
*Recreation Fund —We continue to fine tune the Recreation Fund project. This item is
scheduled to be a topic at the Council Retreat on January 21.
Projects: Parks and Recreation planning staff is working in conjunction with the Capital Projects
staff to insure that these park projects have met all of the official engineering standards are
completed in a timely fashion.
*Crompton Park—purchase and installation of a new playground unit has been approved and
will be installed overthe next couple of months
*Central Park C n ssi n estr ms Building—This project is at 60% design. (Bond 2008
project)
*East District Maintenance Shop —This project is in the beginning planning phases. (Bond 2008
project). A preliminary concept design has been done for expansion of the shop at Veterans
Park.
*Wolf Pen Creek Park— replacement of playground unit— Playground unit has been delivered —
instll ti n was approved at the November Council meeting.
*Emerald Forest Park— replacement of ply ro nd unit, relocation ofsidewalks, and drainage
repairs to avoid flooding issues— in process with Morgan & Mitchell Engineers to complete
grading/drainage plan
*Brothers Pond Park—renovation of the Park— electrical and civil engineer contracts have been
approved.
*Merry Oaks Park—we are moving forward with the project to add additional lighting to the
Park.
*South West Park—conceptual plan completed - includes connector trail with Hike & Bike
Project, climbing rock, student gathering area, and minimal operations and maintenance
*Skate Park—the re-bidding process has begun and we are in the bid review phase:
Bid proposal Submission Deadline Friday, December 3, 2010 @ 2:00 PM
t
Contract Evaluations/Negotiations December 2010
Earliest Award by City January 2011
*DOE Stimulus Grant— installing LED area lighting at Central and Veteran's parks is now
complete. We are currently identifying additional sites to install LED parking lot lighting as we
still have grant money available. (W. Smith Baseball Complex parking lot and completion of
lighting at Veteran's Park)
*Irrigation Upgrades—we are moving forward with the $100,000 budget allocation for
irrigation upgrades at Southwood Athletic Complex, Bee Creek Park, Wayne Smith baseball
fields, and Anderson Park. Site plans are being reviewed and designs being created for this
project.
* TAAF State Adult Flag Football Tournament (Dec. 4 & - Seventy t arms participated in the
two day event at Veteran's Park
ITC
MORGAN
Parks& Recreation Board ---- December 8,2010
1000 Krenek Tap Road
College Station, Texas 77840
RE:Cottages of College Station (Capstone Development)Parkland Fees
Dear Parks&Recreation Board Members:
The Cottages of College Station project is located south of the intersection of Holleman Drive and FM2818,
Concept Plan for the multi-family/commercial ercial developr ent was approved by the City Council in September 2008,
Prior to this, in February 2008, an item was taken to the Parks Board for their consideration to accept parkland
dedication fees in lieu of land for this project. The action taken by the Parks Board was to accept fees from this
project (see attached minutes). Since that time several similar developments have come before the Parks Board
and requested the ability to utilize a portion of their parkland fees to construct a hike/bike trail through their project.
Both the Southwest Parkway development and the Woodlands development made this request and both were
approved (see attached minutes).
The Cottages Development will also have a public hike/bike trail that will be constructed throughout the
development. This trail system can be seen on the attached Cottage of College Station Concept Plan. The first
phase of this system has already been constructed with the Holleman extension project (orange section). We
would like to request the ability to utilize a portion of our parkland dedication fees for the construction of the
remainder of the public hike/bike trail system (blue, purple and pink trails).
Also attached is the Bicycle,Pedestrian and Greenways Master Plan that was adopted as part of the City of College
Station Comprehensive Plan. As seen on this document there are multiple multi-use paths located east of Wellborn
Road and only two west of Wellborn Road—one along FM2818 that is a near term project and one along Holleran
Drive that is noted in orange on the Collages Concept Plan. The Cottages development will be expanding this
hike/bike trail system for the residences located west of Wellborn Road and see the development of these public
facilities to be in keeping with the goals of the use of parkland dedication fees.
Thank you for your consideration of our request.
erely,
d
Veronica J. or{
Managing Partne
511 UNIVERSITY DR E EAST,SUITE 204 • COLLEGE STATION,TX 77840• • 979,260.6963» 979.260.3564
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Parks Recreation D��� � r Mission Statement
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City of College Station Comprehensive Plan
Parks, Greenways & the Arts Goal
U ..achieve and maintain a diversity of parks, greenways, and the arts for leisure and recreation as well as
for entertainment, education, and culture to achieve a high quality of life for all residents and visitors"
Proposed Goal and Strategy Categories
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College Station Recreation, Park, ar x , e ace Master Plan
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IiitResource Conserv r &City Character ..e --,,,,,,,,m,,,
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Health & ¢;N�ry }as
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Resource Conservation Ci�r. ara ,
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Protected open.'. ,p a ce, natural fegp.res, antitfiNurar resources contributing to the unique character
desired for variS .reas ofche Crd for 'e City as a whole
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Health &Wellness Asti
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-t-3.,,,g,,,%,?-4R4-# 1ig residents Parks and Recreatios�rte�v
den s attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
Economic Sstairailit
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
Connectivity & Mobility,
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
Parkland & Rgi liorInood Character ,
High-quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
iverslt in Recreation &Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
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Res c _11.______3.1e Governance ,Ap .
Cost-effective system where those generating demand for f l
. nd programs provide the means to
deliver those facilities and programs and where partnersie n" = , zed
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Resource Conservation Cit Character x ,E .: SS�,
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• Greening theCity p —'440p ... g:....
tiro arl toratoa .,: ? tape, etc.
• Preservation of open spaces t , yy..�:gx _ e to ce of°la . ;}:.dedications and acquisition
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• Support Sustainability practices practicesAlt,G arks and r io design and operations
Support the Grimes County Ret �ykk
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Support a Se io Cter i i ii
• Support the MayoIltidouncil,11Physical itn° .
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• Identiband support orrVAL . ?or two slg _. re events within thecommunity
nsure? .mars, preser open space, greenways, etc are located within close proximity to
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S ort andrt9mendiiTtal improvement programs and projects in park and recreation
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> Develop CSPARD pa :ff : s � s onsors lp opportunities
• Conduct annual review and update user fees for facilities and programs
Connectivit & Mo jlLt
• Link parks to larger transportation system
• Link parks to g r'ee nwa y system
• Use parks to further implementation of the City's adopted Plans (Comprehensive ensive Plan,
neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.)
• Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan,
and Hike and Bike Trail System
Parkland&Neighborhood Character
• Renovate and enhance existing parks and facilities
• Meet future parks and recreation needs through a diversity of context-based park types (such as
regional parks, community parks, neighborhood parks, linear gar s, etc,)
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Provide open space and parks in closel ro unit to resid-. ` j
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Preserve open space areas that contribute to the r } r • neighborhood or contain
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significant natural featuresn
Promote safe and well-maintained parkand r kre
tro facllitie H :r all to use as needed.
• Review the Park Land dedication ordinance: ` 1 } ovlde recommlons to City Council (as
needed), lailk N} ,;.
Diversity in Recreation and Cultural Programs , ;Nv....:.
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Provide inter-generational acifl 11 parks and,‘ifatinfies
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Develop a community/senior cent mti1he City
Provide high-quality youth ro ra d a +
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• Continue developnd programming of thean D*st
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Promote and support fa ily `n= youth oriental activities
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citify projected wi n cost }S• tigy -,0124, ;nx i iti sand rorams and identify revenue sources to meet
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Develnd ilement+ `pay toVlconcept for recreation programs and facilities
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Seek outiitw. lenient ,o ers 1p opportunities with CID, private recreation providers,
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private deve titel , land tNtts, and others
Develop 'kgan efe ` ` ;; unlcatlons and marketing plan
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Support Staff and Citi,ts in the endeavors to make the parks and recreation system a quality
based department in everyday operations and customer service
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS&PARK LAND DEDICATION PROJECTS FY11
DECEMBER , 2010
Capital Improvements Projects
, Date
Capital Improvements.. ::::r
� ............:Project.. ::.Funding
Manager... : ' ::.'::.# Budget.. :.. ::Final'°Cost;'::::
.. . . Projects.... .. ...... ........ ...�t � .'...:.......'....'............:.....:.. . .::.:.................:.:....�.......:.::....�.':.....:........'.............:.........:: :.:..:':................:.......Hcar.. :...............:..:.:.:... .'.........:.'.:.......:.:�....::..:': ..........:....:.�.'.......:...'.�...:...:......::
Castle ate Park Improvements Pending Construction Contract Pete V... PM 107 a r'' GOB'08
Skate Park Construction Bid ReceivedDavid V . Pt0911 $720,000 GOB`08 8111 11111111111111
Central Park Stimulus Improvements Under ConstructionCPD/David W. 001012 r . 6/11
Veterans Stimulus Improvements • * David VV,/Pete V. GG1013 $295,000 Stimulus Funds
Brothers Pond Park Concrete Walks,
Suns,Pond I m•rovements&L.i*lain• Out : David W. P 1003 $194,000 GOB'08 5/11 11111.11111
Sandstone Shade Cover In DesignPK1108 $15,000 GOB`08 1.111111111111111111
Stee.lechase Park lm•rovements In Design r GOB'08 1111111111111.M.
Geor ia K.Fitch In DesignDavid i PK1104 $103,500 CDBG
Merry Oaks Area Liihts In Design Pete V. PK1105 $25,000 GOB'08 .1.1111111111.1.1
Woodcreek Park Improvements - • Pete V. PK1114 $62,000 ' '
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i fntree Park Swing Set DesignIn Pete V. # $25,000 GOB 108 IIIIIIIIIIIIIIIIIIIIIII
Central Maintenance Shop Design Design CPD/Pete P 1101 $200,000 GOB 8/11 1111
Emerald Forest Park improvements Design Pete PK0713 13 $60,000 GOB'08 4/11
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University Park Improvements Parking , SPD!David V1, P1<0410 $105,000
•
L• : ite Improvements F ni
Central Concessions Design In Design CPD/Pete P11 001 $98,000 GOB'08
WPC Festival Site&Fountain In DesignCPD/David S WP-0901 $3,500,000 TIF Funds 1/12
$736
Tarrow Park Playground 500Zoe
Inn i rovements In Design Pete V, P1 1103 $133i500 $80,000 CDB 3/11
Southwood Park Picnic Improvements In Design David W. P} 1110 $25,000 GOB'08
Thomas Shade Cover In Design David W. PK1112 $30,000 GOB'0
8
Athletic Field Irrigation Upgrades In Design David W. PK $100,000 General Fund 6/11
Project Totals
...:.......:..........:..........::.......:.....................:...........:................................:........:....:.
(Excluding l $5,955,000
:.:Projects)
On Hold:Funds :: . ::.::
aly
ial:47-;:f,::
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Pending/On
Hold
In Design MEM
Out to Bid Re-Bid
Bids Received r'ved
Pending Design Contract
Pending Construction Contract 1
No Status
Under Construction
Public Hearing Scheduled
R ` xs—Design
Total :::: ::20
Non-Park rip Projects
Non .Park CIP Projects :::Statin .. . ..; :Project Project# j Budget Funding..:..:.. :......:.:::Completion :.. .:.:: :Final
Manager ; ' Source Date Cost
:..,
Expected Actual
Barron Road Phase 11 Land and Design Pete ST1026 $250}000 Streets Capital 4/12
Irrigation Completed Fund
Landscape Plan for Electric Design Pete WF0175 $10,000 Electrical 11111.1111.111111
Substation Completed 160/1
Completed.Project Tota:. $0
Future Project Funds $260,000
No Park:`Summary
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In Desi•n
Desi.n Corns leted 2
Out to Bid 0
Bids Received 0
Inspection 0
Pending Construction Contract
Under Construction 0
Total 2
.............:.... . ... : ....
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Park Land Dedication Pro Peds
.:.........:..
.: ..... ...... ..
Park.LandDedication.'. ::Pro # Funding
undi ::.... : Final
:........ . .... ..
Projects
B
Cost
Prioritized :.Status:. Manager :.::..:..:....:..::..............'.......'.....'............: udget.: oure. ::: .
ZONE 1 -.$18,16 . .. :'...:IIIII
IIIIMIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIHIIIIIIIIIIIIIIII
ZONE 2-$28,261
ZONE 3-$179,380
Central Park Rainwater arvestin* In Desi:n David W./CP PK10 2 $100,000 Zone 3+Stimulus Funds Mall1111
Wolf Pen Creek Pla ground Reilacement Under construction David W P1<1010 $70,500 Zone 3 111111111111111 .
ZONE 4-.$38,337: :':.
$194
ZONE 6—$441,92
Southwest In Design CP&Pete PK0806 $260,000 Zone 6 4/11
ZONE 7-$24,968::
John r r p#on Park Phase Ill Playground 4. Under construction Pete P1<0904 $03,000 Zone 7 1/11
Sidewalk
ZONE 8-..$59,095 ::.:::.. .'.:
Emerald Forest Park Playground In Design Pete P1 0713 $58,000 Zone 8 3/11
improvements
ZONE.: :-.:$32,078.::.::::;:::::::::: :::.::
Woodland Hills Improvements In Design Pete P1<0 3 $30,000 Zone
ZONE 10-$269,499:..'...'..: :'::
ZONE 11- ',210 :.:'..''....':...
IIIIIIIIIIIIINIIIIIIIIIIIIIIIIIIIIIIII
ZONE.12-.$25,678
ZONE 1 -$7
.ZOf .�$ 0f01 :::.
:.:........'. ":
ZONE 15:-$276,242......:.::...:....:.:...::::
ZONE 1 -23. .$x. :....::::.
:.....................:ZONE 24-$17,448
......:...........:....:'::
ZONE 2 -$0
ZONE 26-.$3,23
ZONE 27:-29-$0
Design... Park
arkDedication
ia
i n:Summary Completed'Projects l $ + ' ry kr9 X 4AITII
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Hold Total $581,500 f: P , ,�x� �' ;W Y.72v4Y. '�# :g LxxtY✓yiM #Y,. ad
Pending 1 On Hold 0
In Design
Out to Bid l Re-Bid 0
Community.: Community . Bids Received �x0
Zones Park Funds Pending Construction Contract
ZONE A $2,827 Pending Design Contract _ ...��..�
ZONE B $175,249 - Under Construction
Under Contract
ZONE:Cy23 Public Hearin, 0
ZONE D. : :. :,