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HomeMy WebLinkAbout06/26/2006 - Regular Minutes - Senior Advisory Committee College Station Senior Advisory Committee Regular Meeting Monday, June 26, 2006 College Station Teen Center 1520 Rock Prairie Rd. 10:00am MINUTES Members Present: Patricia Boughton, E.E. Burns, Joyce Davis, Rick Heaney, Dorothy Hernandez, Jack Hernandez, Edgar Jones, Robert Meyer, Neal Nutall, Raymond Reed, Colleen Risinger, Yvonne Stevens, Doreen Todd and Joanna Yeager Members Absent: Laura Holmes and Haskell Monroe Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order The meeting was called to order at 10:06am by Robert Meyer, Chairman II. Hear visitors No visitors present III. Introduce Charlotte Lange, Lincoln Senior Center Manager Charlotte Lange was unable to attend IV. Approval of minutes from regular meeting on May 22, 2006 Neal Nutall made the motion that the minutes be approved. E.E. Burns seconded the motion. The motion passed. V. Discussion, consideration and possible action concerning recommended By- Law changes. Raymond Reed made the motion that the By-laws be amended as presented. Patricia Boughton seconded the motion. The motion passed. VI. Discussion, consideration and possible action on the Committee Goals for 2006 Raymond Reed made the motion that a sub-committee be formed at the next regular meeting in July to study and report back to the Committee on the Senior Friendly Award program. Colleen Risinger seconded the motion. The motion passed. VII. Discussion, consideration and possible action on the recommendation of new Committee members and the election of a Chairman and Vice-Chairman. Colleen Risinger made the motion to recommend to the Parks and Recreation Advisory Board that Donald Pirwitz, Colleen Risinger, Yvonne Stevens, Raymond Reed, Joanna Yeager and E.E. Burns serve three year terms beginning in July, 2006, on the Senior Advisory Committee. Patricia Boughton seconded the motion. The motion passed. The committee voted to recommend Robert Meyer as Chairman and Raymond Reed as Vice-Chairman for one year. VIII. Awards and recognition of Committee members Marci Rodgers presented E.E. Burns, Raymond Reed, Colleen Risinger, Yvonne Stevens and Joanna Yeager with plaques recognizing their service to the Senior Advisory Committee. IX. Senior Services Coordinator Report (Report attached) X. Next meeting: Monday, July 31, 2006 XI. Adjourn The meeting adjourned at 11:25am Senior Services Coordinator Report June 2006 The current population estimate for the City of College Station is 82,581. (Development Services Dept.) Thank you to Laura Holmes, Bob Meyer and Colleen Risinger for helping with the booth at the Seniors Expo. Over 1000 visitors attended. Meeting with BRW Architects Friday, June 2, 2006 and June 23, 2006 • Checked references • initial meeting • beginning negotiations of design fees Free Computer Classes offered this summer Session I —June 1-22 Session II—July 6-27 Session III —August 3-24 Ice Cream Socials Planned with retirement communities July 11th at 1:30 Terrace Pines Club House August 17 ' 1:30 Villas of Rock Prairie July 13 Classic Film Series - The Narrow Margin July 27 Classic Film Series- The Harvey Girls The Museum at the George Bush Library presents The Classic Film Series. The films start at 7:00pm in the Presidential Conference Center. Admission and refreshments are FREE. For more information, call 691-4038. Transportation provided on July 27th by the College Station Parks and Recreation Senior Services. Call 764-6371 to reserve a seat on the bus. Limited seating available. July 19 Exploring History Lunch/Lecture Lunch is by reservation and is served from 11:30am-12:00 noon at the College Station Conference Center located at 1300 George Bush Drive. Donations are appreciated. The speaker begins at 12:00 and David Woodcock will speak on "Historic Architecture". Please call 764-3491 to make your reservation. City of College Station Senior Advisory Committee By-Laws July 24, 2000 Amended June 2006 Name The name of this organization is the "College Station Senior Advisory Committee". Hereinafter, the organization will be referred to as "the Committee". Purpose The purpose of the Committee is to address the needs of all seniors in our community. The committee will actively seek and receive ideas for programs from all seniors that promote physical, social, educational, recreational and emotional well-being of all seniors in the College Station area. Recommendations for actions will be made to the Parks and Recreation Advisory Board and City Council through the Senior Services Coordinator and/or Committee ARTICLE 1 - RULES OF THE COMMITTEE Section 1. Membership The Committee shall consist of College Station residents age 55 or older. It is desirable to have representation from various ethnic, economic and age groups in our community. The Committee will have no more than 17 members and no fewer than 11 members. Section 2. Term of Office The term of office for the Committee shall commence in July and shall be three (3) years in length. One third of the members shall be appointed by the College Station Parks and Recreation Advisory Board each year. Section 3. Termination Any Committee member appointed by the Parks and Recreation Advisory Board shall forfeit that membership if absent for more than three (3) consecutive meetings in one (1) appointment year, unless the absenteeism is excused for reasons defined in Ordinance No. 2406. Absenteeism may also be excused either by the Committee or by the Parks and Recreation Advisory Board. If a member goes beyond this absenteeism limit, the Parks and Recreation Advisory Board shall be advised by the Committee to declare the position vacant and to appoint a new member to fill the vacancy from the recommended list. ARTICLE II - MEETINGS Section 1. Regular Meetings The regular meeting normally shall be held on the last Monday of each month at 10:00am. It may be moved to an earlier Monday during a holiday period. 1 Section 2. Notice of Meetings Notice of all regular meetings and special meetings shall be given to each member of the Committee at least five (5) days prior to each meeting. Notice of all meetings shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. No items other than those designated in the notice may be discussed. Section 3. Special Meetings Special meetings may be called at any time by the Chair of the Committee or by five (5) members of the Committee. The Notice of Special Meeting shall state specific items to be discussed. No items other than those designated in the notice may be discussed. Section 4. Quorum A quorum for the Committee meetings shall require the presence of a majority of Committee members in good standing. Section 5. Rules of Order General parliamentary rules as given in Robert's Rules of Order, as modified by the rules and regulations of the Committee, shall be observed in conducting meetings of the Committee. ARTICLE III - OFFICERS Section 1. Appointment of Officers Upon the recommendation of the Committee, the Parks and Recreation Advisory Board shall appoint one member of the Committee to serve as Chair and one member to serve as Vice-Chair on an annual basis Section 2. Duties of the Committee Chair The Chair of the Committee shall preside at the meetings of the Committee, and shall perform the other duties ordinarily performed by the office. The chairman of the Committee shall only vote in case of a tie. Section 3. Duties of the Vice-Chair The Vice-Chair of the Committee, in the absence of the Chair, shall perform all the duties of the Chair. In the absence of both the Chair and the Vice-Chair, the Committee shall elect a Chair pro tempore who shall perform the duties of the Chair of the Committee. Section 4. Duties of the Senior Services Coordinator This individual shall act as the official advisor to the Committee. The Coordinator shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. The Coordinator, or representative, shall attend all regular and special meetings and participate in discussions, but shall not be entitled to vote. 2 ARTICLE IV - SUB-COMMITTEES Section 1. Appointment of Special Sub-Committees Special sub-committees may be appointed by the Chair for consideration and study of any matter not covered by the Committee during regular or special meetings. The Chair and/or Vice-Chair are ex officio members; and one or both may attend sub-committee meetings, participate in discussions and vote in case of a tie. The special sub-committee shall report their findings to the Committee. The Senior Services Coordinator or representative shall be present. ARTICLE V - AMENDMENTS Section 1. Amendments These by-laws may be amended at any regular meeting of the Committee by a majority vote of the members present, provided previous notice of the proposed amendment shall have been given to the Committee at least one (1) regular meeting before the action thereon shall be taken. The Parks and Recreation Advisory Board must approve the change. 3