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08/29/2005 - Regular Minutes - Senior Advisory Committee
College Station Senior Advisory Committee Regular Meeting Monday, August 29, 2005 College Station Teen Center 1520 Rock Prairie Rd. 10:00am MINUTES Members Present: Pat Boughton, E.E. Burns, Rick Heaney, Laura Holmes, Edgar Jones, Joe LeCour, Robert Meyer, Haskell Monroe, Raymond Reed, Colleen Risinger, Yvonne Stevens, Doreen Todd and Joanna Yeager. Members Absent: Joyce Davis and Neal Nutall Staff Present: Peter Lamont, Recreation Superintendent and Marci Rodgers, Senior Services Coordinator I. Call to order The meeting was called to order at 10:00am by Robert Meyer, Chairman II. Hear visitors Visitors Present include Mayor Ron Silvia, Council Members: John Happ, Ben White, Susan Lancaster and Nancy Berry, Carolyn Allen and III. Welcome New Committee Members & Distribute Notebooks The committee welcomed Rick Heaney, Edgar Jones and Doreen Todd as new members. They were each notebooks with an explanation of the contents. IV. Approval of minutes from regular meeting on July 25, 2005 Haskell Monroe made the motion that the minutes be approved. Ray Reed seconded the motion. The motion passed. V. Consideration, discussion and possible action concerning plan for community input on future Senior Center Robert Monroe reviewed the presentation made to the City Council on July 28th and reported that council approved the Parks and Recreation Department and Senior Advisory Committee's request to seek public input on a senior center. Mr. Meyer reviewed the timeline presented to the committee and asked for comments. Marci Rodgers and Peter Lamont explained the process and logistics of the public meetings. Members of the committee were asked to help the facilitators in small group discussions and to serve as hosts and greeters at the registration table. Mr. Meyer asked for volunteers to serve on September 8th at the Conference Center from 10:OOam-2:OOpm. Ray Reed, Joanna Yeager, Doreen Todd, Colleen Risinger, Laura Holmes and Robert Meyer agreed to assist. On September 15th at Lincoln Center from 10:OOam-2:OOpm, Ray Reed, Rick Heaney, Joanna Yeager, Doreen Todd, Colleen Risinger, Yvonne Stevens and Robert Meyer agreed to assist. Council members and Senior Advisory Committee members discussed the process and offered suggestions including public awareness of the citizen input meetings through the local media and going to senior groups unable to participate in the scheduled public meetings. Staff agreed to meet with senior organizations and retirement communities during the month of October to gather as much information as possible. Once the information is gathered a report will be presented to Council with a recommendation from the Senior Advisory Committee. VI. Senior Services Coordinator Report (Report Attached) VII Next meeting and agenda items: Monday, September 26, 2005 X. Adjourn The meeting adjourned at 11:15am The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.cstx.gov and Cable Access Channel 19. • Development of a Recreation Facility on Former Landfill Site in Denver 1. INTRODUCTION AND BACKGROUND The County Line Landfill (CLL) was located well to the extreme south of development associated with the Denver Metropolitan Area when it began operation in the mid-1960's. The pre-Subtitle D facility was constructed without a containment or leachate collection system. As with many Municipal Solid Waste (MSW) Facilities across the United States, urban growth surrounded the CLL with residential and industrial development. Because of this development and growing shortages of affordable parkland in the area, the CLL, which was closed in 1987, presented a unique opportunity to covert the 85-acre vacant site into athletic fields. This park fills a critical need to provide safe places for kids and adults to play at a time when South Suburban Park and Recreation District (SSPRD) has experienced a 270% growth in youth sports. Major funding for development came from a citizen-approved General Obligation Bond, issued in 2000 based on SSPRD's desire to meet a critical need for athletic fields identified in their Gold Medal 2020 Report. Getting approval for this facility required the close cooperation and substantial effort of Arapahoe County (owner of the land), Douglas County (the County in which the CLL is located), Waste Management of Colorado, Inc. (the contract operator) and South Suburban Park and Recreation District (the leaseholder and operator of park). Technical reviews were also conducted by the Colorado Department of Public Health and Environment and the Tri-County Health Department. In 2001, the capped landfill was leased from Arapahoe County by SSPRD at no cost for 15 years, with options to renew or purchase. Phase I of the development on the CLL, now known as the David A. Lorenz Regional Park, was completed in July, 2003. It consists of two synthetic sports turf multi- Figure 1 Location of Phase I Facility Relative to Landfill Site purpose fields and one softball/baseball field, a OC.111 LAME WOW.. ri BMX bike track, and an 18- roCsvneso - -- - hole disc golf course as shown in Figure 1. . • Future phases will include eight additional artificial 1.1.11 grass fields, plus a dog park, inline hockey rink, skate park, and loop trail. • II ; = —--1 . ...... - • ....... Rom' an ta IVII ' Golder WASTE MANAGEMENT constructors trar Associates 1 Development of a Recreation Facility on Former Landfill Site in Denver Key players in this project were the senior management and design staff at SSPRD for development of the successful concept to use the closed landfill for recreation uses, Arapahoe County and Waste Management of Colorado, Inc. (WMC) who greatly assisted in both the political and technical processes to convert the landfill to a sports complex, American Civil Constructors, Inc. (ACC) the lead designer and general contractor for the project, and Golder Associates Inc. (Golder) who provided design and construction quality assurance services for the liners and gas collection system. When the landfill closed in 1987, it was capped with a compacted soil layer and a vegetated cover. A shallow groundwater dewatering system along with an active landfill gas collection system, were also installed. Several key design goals were developed for the park to minimize potential negative impacts to the long-term operation of the landfill. These were: • Design the recreational fields and support facilities such that the net infiltration of precipitation into the landfill was no more than pre-development levels; • Surface structures were designed to be highly flexible, where possible, to withstand the potential effects of continued settlement from ongoing degradation of MSW; • Modify the collection system piping for the landfill gas collection system so that the existing gas extraction wells could be utilized, but not obstruct the recreational facilities; and • Provide a grading plan for the facility that requires no excavation into the existing cap and MSW. In order to meet these goals, first, an artificial grass turf was selected. This material selection requires no watering, fertilization or mowing. This selection was also timely in response to widespread drought conditions prevalent in the area that restricted play on many other playfields. Finally, to prevent no net increase of infiltration from the development into underlying MSW, playfields were lined with a highly flexible polyethylene liner. Secondly, recycled asphalt materials were chosen for parking lots in order to withstand differential movement of the underlying landfill mass and yet to be somewhat impermeable to promote runoff and limit infiltration. Third, the landfill gas system was reconfigured and provided with above ground enclosures to prevent vandalism. Finally, foundations for structures like backstops, fencing, etc. and surface water drainage features were designed so that they did not penetrate into the underlying cap placed over the MSW. 2. SPECIAL POLITICAL CONSIDERATIONS The political effort to make this project a reality took almost as long as the construction of the project itself. The site of the landfill was in Douglas County, Colorado, but the landfill had been developed and was owned by neighboring Arapahoe County. In addition, the landfill is leased to SSPRD. The plan had to be approved by all three entities and during the approval process, there were twenty-six referral government agencies who also had to review and Rem" an F:; L1V11 -Golder WASTE MANAGEWTENT onstructors Associates 2 ------ . Development of a Recreation Facility on Former Landfill Site in Denver comment upon the project and its design. These were at both the local and state levels. The approval process took nine months. 3. GENERAL SCOPE OF PROJECT The principal purpose of the project was the development of athletic fields and the master plan accommodated eleven total fields, four baseball and seven multipurpose fields. This will help satisfy the huge demand for playing area and playing times for recreation leagues, high schools and even junior colleges, which SSPRD helps to fulfill. Ancillary facilities included access roads, parking and areas for portable toilets and concession areas. Additionally, walking trails and a dog park were part of the master plan. Phase I of the project included the initial access point (including traffic signals and signage), two infill synthetic turf multipurpose fields, one infill synthetic turf baseball field, three dirt practice and warm up areas, three pedestrian plaza areas for gathering at the fields, a centrally located area for portable toilets, a BMX track, and parking for nearly two hundred cars. The scope of the Phase I development was determined by the District's initial construction budget of $3,100,000.00. Other features in Phase I included security fencing around the development to limit further movement onto the rest of the landfill cap, wood post and board fencing with wire mesh around the fields to help keep balls in the field area, both surface and underground drainage systems, a retention pond, and native seeding of all disturbed areas on the cap. 4. SPECIAL ENVIRONMENTAL CONSIDERATIONS When the concept of transforming the closed landfill into playfields was initially proposed, a number of hurdles had to be overcome. During early stages of waste placement, excess water accumulated behind an earthen berm, resulting in elevated ground water levels that saturated some of the waste. The Colorado Department of Health issued a Notice of Violation in February 1983. A dewatering system comprised of wells was implemented by Arapahoe County and WMC with about 20 million gallons pumped to a local wastewater treatment plant. This system was shut down and decommissioned in June 1999 in favor of Monitored Natural Attenuation as the appropriate corrective action for the shallow groundwater zone. Consequently, no net increase of infiltration was an important environmental consideration affecting development. In part, the climate of the Denver area has made this project another special environmental consideration. Generally, landfills located in climates that are more humid experience significantly more degradation of MSW and corresponding settlement than landfills in semi-arid climates (average annual precipitation is about 16 inches per year) such as Denver's. This condition often occurs over long periods and comparable park projects in wetter climates have experienced significant settlement after development. This is due to more introduction of water to the landfill, predominately during operation and prior to final closure. Because of 07-tmencan ivil Goktpr onstructors Associates 3 WASTE MANAGEMIEW Development of a Recreation Facility on Former Landfill Site in Denver significantly less precipitation, semi-arid climates allow projects like this to be built relatively soon after closure (17 years) compared to landfills at sites with more precipitation. In response to these special environmental considerations, the following design criteria were adopted: ➢ Artificial grass turf was selected for the playing fields; ➢ The playing fields and detention pond were lined with 30-mil Liner Low Density Polyethylene(LLDPE) with a gravel drainage system placed above the liners; ➢ Excavation was not allowed into the existing cover except to remove the upper six inches of topsoil and vegetation; ➢ Native vegetation, not requiring irrigation, was planted outside of parking and sports field areas; ➢ Surface water channels required with the development were routed quickly off of the cover to limit infiltration; ➢ Recycled asphalt, with low permeability and a high runoff coefficient was used for the parking areas; and ➢ No irrigation was allowed_ The active landfill gas recovery system has been in operation since 1987. It became Colorado's first landfill gas-to-electricity project. At its peak provided electricity an equivalent of 500 homes per year. Because of the successful drawdown of groundwater levels, landfill gas quality and quantity declined, resulting in the energy recovery system being dismantled in 2000. However, the system continues in use to control perimeter landfill gas migration. . The west side of the former landfill was selected for Phase I development because it generally exhibited less settlement and gas generation over the last few years compared to the eastern half of the site. The gas collection system has been very effective in keeping methane concentrations less than the regulatory standard of 5% by volume at the property boundaries. This is despite the fact that the gas probes at the property boundary are within 10 feet of the waste boundary in some locations. Because of the effectiveness of the existing gas collection system, an overall approach was adopted that involved changing as little as possible in the existing system. More specifically, the design approach was formulated to achieve the following goals: ➢ Minimize the number of existing collection wells under the recreational fields and parking facilities; ➢ Prevent the movement of the existing subsurface system of collection wells; ➢ Move control valves for existing wells to areas away from fields for ease of future operations and maintenance; ➢ Construct manholes over wells so that they could be accessed in future if necessary; and ➢ Allow condensate to continue to drain to the existing collection tanks. mericanll VettnAilit ,-Golder WASTE MANAGEMENTu � onstruetors for Associates 4 Development of a Recreation Facility on Former Landfill Site in Denver In order to achieve these goals, the control valve for each well was located along existing laterals but in an area outside of the playing fields or parking lots. The controls for monitoring pressure and flow rates were also routed along these laterals so that these parameters could also monitored at the remote valve locations. A typical detail of the piping and instrumentation from the existing wells to the remote control valve is shown in Figure 2. Figure 2 Typical Detail for Remote Gas Collection Well Controls -- I PROrtCNVE EN0.05URE - CONTRO"VAL1£ cuoao ssocx cS-N2 AND CCI 000 SEE OE tat© I CO ENGINEER APPROVED EOUIVALCNT. II ' COOT ENCLOSURE TO 9E CLEARLY �i ® ARR{0'ARI OCWVCM NUSTBE0 OLACN-CONNECT ACCESS CAP cawP CTEO SOC (Eaa LEAa.rE LEVEL SLOPED i 1T PORI TORINC/VA;NORATV,) INSTRUMEN TAROK -GENERAL E1LL SCC fd SNL/ CONDUIT (uWET 8)TAPE 8"ANN. `/` 2 :x 20 SLOPE M.0 _--- RCOVONC TEE T ,SEF ROTE 2) r:OPE Nf AGER i NCPE(SCE NOTE t) t MIX.CCVPAC T[0 (OIAME!E0 VAR:{5? OR:fCC ( P0ATC LOT. 0J- rY SCK{w-M26)) TNERK :t 9E000C 0•051 NEIL CASINO - - VARIES i CONCEPTUAL WELL HEAD OFFSET DETAIL NTS nn C HOPE LATERAL 15 EASING EOG 0Al5E LOCAX:N5 91-A.A6-A.025-A. AND NEW EOR VALVE LOCARCNS 028-A O.INSTALL NEW RCLVON0 TEE 000*50-A.LATERAL CONNECTION TO KAOER. INSTALL*IND E1.9240E AT 0,0 LATERAL TO READER CONNEC00N W-2& Each new control valve apparatus was placed in a steel cage or outside of the fenced facility area for security. 5. UNIQUE CIVIL ENGINEERING /LANDSCAPING CONSIDERATIONS There were several unique civil engineering and site planning aspects to this project. The design of the project arranges the fields around a central parking"pod" with a single access road. The purpose of this was twofold: to facilitate safety and ease of pedestrian movement between cars and the fields, and to limit movement on the rest of the landfill cap outside the sports complex. The theme of the master plan was "trash to treasure," converting a landfill to a recreation complex, with an emphasis on the use of recycled materials — a natural theme considering the function of the landfill itself. Five recycled products were used in the construction of the project: ➢ rubber as infill in the synthetic turf ➢ rubber parking blocks r merican Y ivil 4 Golder WASTE MANAGEMENT onstructors�0 Golder 5 Development of a Recreation Facility on Former Landfill Site in Denver ➢ asphalt for the parking lot ➢ crusher fines which were a by-product of a stone crushing operation ➢ concrete blocks from the old Stapleton Airport runways for a retaining wall Because the original cap was graded at a constant 5% slope and most of the new fields were to be at a 1% slope, and because no cuts were allowed to be made in the existing clay cap, the entire area had to be filled. The amount of fill ranged from two feet to fifteen feet. Every source of soil was analyzed for its engineering properties by Golder to assess the potential for future settlement or swell. All soil materials were placed as structural fill to a dry density of ninety-five percent (95%) of the maximum dry density and strict moisture content requirements to limit the potential for settlement or swell in the future. The goal was to create a fill that would not add any appreciable settlement to that that could be attributed to the ongoing decomposition of trash in the landfill. Various ideas for the use of the landfill were being promulgated as early as the late 1980's. In the late 1990's the designers analyzed the feasibility of putting grass fields on the landfill. However, the landfill's owner was wary of introducing any water at all on the landfill cap. Additionally, the SSPRD did not want to install the old short and stiff"Astroturf' type artificial turf because of problems with injuries and its expense. It was the recent commercial viability of infill synthetic turf that provided SSPRD with an opportunity to finally develop the top of the landfill. This new synthetic field allows continuous, year around play during park hours. This project is one of the first uses of infill synthetic turf on a closed landfill in the country. The baseball field had to have a high school regulation sized backstop. There are two unique features of this backstop. ➢ The foundation is in only two feet of fill soil and employs a steel and concrete "outrigger" foundation to ensure the stability of the thirty foot tall backstop in high winds; and ➢ Because of five nearby radio towers and the potential danger of microwaves heating metal over ten feet high on top of the landfill, only the bottom ten feet of the backstop are made of steel. The top twenty feet are fiberglass poles slipped over the bottom metal posts, and nylon netting. The prohibition of the use of any water on the site eliminated any use of trees, shrubs or turf grasses. Only native grasses were used in off-pedestrian areas. All areas which were used for pedestrian access were paved with crusher fines or roadbase material. This material, like the recycled asphalt in the parking lot, is flexible if the landfill subsides,and low areas can easily be filled and graded. merican �'' ny_ iv" Golder WASTE MANAGEMENT onstructors fiff Associates 6 Development of a Recreation Facility on Former Landfill Site in Denver 6. MONITORING Prompted by a decrease in volatile organic compounds (VOCs), and a decrease in the mass of VOCs removed by the groundwater dewatering system, an evaluation of natural attenuation was conducted. The evaluation assessed whether natural biodegradation (natural attenuation) processes were occurring that could effectively reduce concentrations to levels that are not harmful to human health and environment. The evaluation indicated there was adequate to strong evidence that natural attenuation processes were occurring within the shallow groundwater zone and at a rate great enough to prevent VOCs from reaching the nearest downgradient potential exposure point. The Colorado Department of Public Health and Environment concurred with the conclusions of the evaluation and authorized decommissioning of the groundwater recovery system in favor of Monitored Natural Attenuation as the appropriate corrective action for the shallow groundwater zone. A groundwater monitoring plan was prepared to monitor the shallow groundwater after the recovery system was shut down. The purpose of the monitoring is to document that natural attenuation is occurring and will continue into the future. The plan includes continued sampling of three monitoring wells twice per year. Landfill gas probes staged at different depths are placed around the site boundary to monitor and demonstrate regulatory compliance. These probes are monitored on a quarterly basis. The closed landfill has retail development along its northern and western boundaries as well as residential development along the remaining northern portion of the site boundary. Ongoing maintenance of the active landfill gas control system has been required to comply with the regulatory standard. These maintenance activities have included replacement of probes, re- leveling and reconnection of header lines, and installation of additional collection wells and active barriers. 7. CONCLUSIONS The former CLL presented a unique opportunity to recycle an 85-acre landfill into athletic playfields. This year-round amenity will help fill a critical shortage of athletic fields for SSPRD and will provide thousands of youth and adults with a variety of recreation activities. The project is totally sustainable and can be maintained in a cost-effective manner. The fields will be available for play year-round. Because of reduced maintenance costs (compared to a typical irrigated playfield), the SSPRD will recoup its development investment in eight years. The potential environmental impacts have also been addressed by preserving the integrity of the existing landfill. The development has become a model for other recreational agencies and school districts, who have expressed interest and the visited the former landfill site, which is now a community asset. This project will be provided with an educational kiosk, built from WMC funds, which will contain refuse and signage outlining the site's history and transformation. *IF• Na me. rican nnl T 'Golder 1:r4 onstructors Associates 7 INASTE MANAGEMEN Development of a Recreation Facility on Former Landfill Site in Denver In conclusion, six key factors lead to the success of this project: l. Public officials willing to take the risk to try something new; 2. A design that limited pedestrian access to a specific area on the landfill; 3. The ability to provide and compact good fill soil on top of the existing cap, 4. The ability to keep water from penetrating the top of the existing cap; 5. Being able to continue effective operation of the landfill gas collection system;, and 6. The development of new technologies in sport fields. AUTHORS: Mark McClain,Golder Associates Inc. Wes Homer,American Civil Constructors, Inc. Melissa Reese-Thacker and Bill Woodcock, South Suburban Park and Recreation District Leonard Butler, Waste Management of Colorado, Inc. merican r 4 Golder WASTE MANAGEMENT onstructors �'Associates 8 City of College Station Parks and Recreation Advisory Board September 13,2005 Fun on the Hill After the Fill Recreational&Educational Opportunities for the BVSMA Rock Prairie Road Landfill Site Site Visit to the David A. Lorenz Regional Park, Denver, CO. a.n 1 • Lorenz Regional Park • Operated by the South Suburban Parks and Recreation District • Land owned by Arapahoe County,Colorado • Land located in Douglas County, Colorado • Landfill managed by Waste Management of Colorado, Inc: Lorenz Regional Park • Landfill began operation in mid 1960's to serve the Denver Metropolitan Area. • Site was closed in 1987. • Rapid growth of the South Suburban Park and Recreation District resulted in increased demand for additional athletic areas. Lorenz Regional Park • Phase I was completed in July 2003 Two synthetic sports turf multi-use fields One softball/baseball field One BMX bike track 18-hole disc golf course Educational opportunities 2 Lorenz Regional Park • Future Phases to include: Eight additional synthetic turf fields •3 baseball •5 multi-purpose fields Dog park In-line hockey rink Skate park Trail system Brazos Valley Solid Waste Management Agency ® 7600 East Rock Prairie Road ■ 188 total acres Landfill footprint of 98 acres. Will have approximately a 25-30 acre open area on top of the cap ■ An additional 76 acres to be purchased and approximately a 50-acre lake developed. � , ,,,,.,,,,, ,.....e0 ,.., ,, - ,,,,,„,- ,-;:t.,;„i:4140,, ,,,,s.,sF .. .3..... .tit,„:,.., ,'',..),, , Ai f (r ,` Landfill and SE Community Park Area 3 • Potential Recreational Uses for the Rock Prairie Site • RV camping site • RC airplanes,cars, • Tent camping boats •, Equestrian trails • Fishing • Archery • Non-powered water • Skeet/Trap ranges craft • Golf Driving range Disc golf • Hike/bike trails • Pet park Potential Educational Uses for the Rock Prairie Site ■ Recycling and conservation Use of recycled materials Gas collection system Operational issues associated with landfills ■'Astronomy • Bird watching Questions and Comments 4 F Z `X kPo 8 A+ • I !lift,Of h, b N� vm^S ✓ 5 am ie 6 • ""ma 5:. v''''':14tit .**7::ri-ii'V;*.;Plitikiti4itig4fil;SIViWiNlt.461.11 S . d ;' hf*tea rr #.i .. .._ 4.,43V,.„1„..$10:-.;•'.; yam, " :7 7 � r 1 ink i4 ka�A•;ad �M .� 4.^�. �'$�� 1`f E x,5''�taP 8 0) 1 1 1 1 1 • .: ti of T s F � .�� Ia "t"' ,� 10 61 p � �:3 Aad* n g F� � � ey 21.,:1::-:*;.'1 sYst � £. w. � G f p,,:,:407......,"44:,,,,,,,,,,°----,',..;;-',,,,,4,:,;:i,,,,,,444t,tik',.-:3,-;ftit;„.....,z.,,,,,. t fit: ` Vt` . .. f , ,. ii,,..Agtbriv,•,,,„4,,,,,,,;;::,,,,,*,,,,,::zi.47,44,,,,ittHitil,1:::Ii..''.''Aftlei,%;:5:t41,11i4°;': 11 .., ., 0. d %,,,:XcS`'� ;, .e , kms: r,ra may" 12 PARKS & RECREATION DEPARTMENT USER FEES Proposed FY 2006 - Revised August 18, 2005 ACTIVITY/FACILI f r t 2004 , 1405- <.. ., 2006 . DULT SPORTS PER TEAM 1. Basketball Discontinued Line wibe Removed 2. Flag Football $355 $355 $355 3. Volleyball $175 $175 $175 4. Softball Play-Off League: Spring and Summer I Fall $390/$345 $340 $340 Fast Pitch: Spring and Summer/Fall $400/$340 $380 $380 5. Adult Sports Transfer/Cancellation Fee N/A N/A $10 Fee Chan,e,Ex•lanation: Transfer fee added across the board for,all transfers. OUTH SPORTS PER CHILD 1. Basketball/Flag Football I Youth Volleyball $45/40 $45/40 $50/$45 2. Girl's Softball $50/45 $50/45 $55/$50 3. Challenger Sports $15 $15 $15 4. Youth Sports Transfer/Cancellation Fee N/A N/A $10 Fee Change Explanation: 2006 increase due to addition of$5 redevelopment fee. Transfer/cancellation fees have been added across the board for all transfers and cancellations. NSTRUCTION FEES PER PERSON 1. Swim Lessons $35 $35 $40 2. Advanced Swim Lessons $40 $40 $45 3. TAAF Swim Team $85/75 $85/75 $100 I$90 $85 4. National Junior Tennis League $85 $90$50 5. Tennis Lessons(+1 can of balls) $45 $45 $80/$60 6. Water Fitness Pass-Fall,Spring,or Summer/Winter Pass $80/$60 $10 7. Instruction Transfer/Cancellation Fee $10 $10 Fee Chan.e Ex•lanation: ;2006 increase due to addition of$5 redevelo•ment fee, PAVILION RENTALS PER DAY -Deposits are refundable if the facility is left clean and damage-free,and keys are returned. -Deposits are refundable if reservation is cancelled seven(7)days prior to rental date. 1. Bee Creek*/Oaks/W.A.1Tarrow Park Pavilions Monday-Thursday $75/$75!NA $75!$75/$75 $75 Friday-Sunday&Holidays $100/NA/NA $100/NA!NA $100 Deposit(*No deposit required for Bee Creek) $0!$50/NA $0/$50/$0 $100 * 2. Central 1 Southwood Pavilions Monday-Thursday $100 $100 $125 Friday-Sunday,and Holidays $175 $175 $200 Deposit $100 $100 $100 3. John Crompton Park Pavilion Monday-Thursday N/A N/A $100 N/A N/A $150 Friday-Sunday,and Holidays N/A $100 Deposit NIA Discontinued Line w/be Removed 4. Thomas Pavilion N/A $10 5. Pavilion Transfer/Cancellation'Fee N/A Fee Change Explanation: Transfer/cancellation fee has been added across the board for all transfers and cancellations. Page'1 of 6 ACTIVITY/FACILITY 2004 2005 2006 CONFERENCE CENTER — The room deposit is equivalent to one-half of all room rental fees with a minimum of$50 and maximum of$200. — Deposits are refundable upon compliance with all rules,regulations,and clean-up requirements by client and caterer. — Deposits are refunded less the cancellation fee of$10,if the reservation is cancelled sixty(60)days prior to the event. — An additional fee of$25 is charged if additional time is needed between the hour of 5 p.m.and 6 p.m„and is based upon availability. 1. Commercial Rental Rates(Companies or Businesses) Room 101: Monday-Thursday: 4 Hours or Less $45 $45 $55 8 am 5 pm $52 $52 $65 6 pm-Close $65 $65 $70 Friday Rate: 8am-Close $150 $150 $75 Saturday Rate: 8am-Close $150 $150 $150 Room 102*, 103, 104, 106*, 107*: Monday-Sunday: 4 Hours or Less $29/*$34 $29/*$34 $45 8 am-5pm $39/*$46 $39/*$46 $55 6 pm-Close $42/*$48 $42 I 148 $60 Room 105: Monday-Sunday: 4 Hours or Less $45 $45 $55 8 am-5 pm $52 $52 $65 6 pm-Close $65 $65 $70 Room 127: Monday-Thursday: 4 Hours or Less $105 $105 $125 8 am-5 pm $145 $145 $165 6 pm Close $155 $155 $175 Friday Rate: 8 am-Close $450 $450 $225 Saturday Rate: 8 am-Close $450 $450 $450 2. Non-Commercial Rental Rates(Individuals or groups who are not companies or businesses.) Room 101: Monday-Thursday: 4 Hours or Less $22 $22 $25 8 am-5 pm $38 $38 $40 6 pm-Close $25 $25 $35 Friday Rate: 8 am-Close $150 $150 $75 Saturday Rate: 8am-Close $150 $150 $150 Room 102*, 103,104, 106*, 107*: Monday-Sunday: 4 Hours or Less $161*$18 $16/*$18 $20 8 am-5 pm $27/*$32 $27/*$32 $35 6 pm-Close $18/122 $18/*$22 $30 Room 105: Monday-Sunday: 4 Hours or Less $22 $22 $25 8 am-5 pm $38 $38 $40 6 pm-Close $25 $25 $35 Room 127: Monday-Thursday: 4 Hours or Less $55 $55 $60 8 am-5 pm $105 $105 $110 6 pm-Close $72 $72 $80 Friday Rate: 8am-Close $450 $450 $225 Saturday Rate: 8 am-Close $450 $450 $450 Page 2 of 6 ACTIV1TY!FACIL TX 1004 2005 2006 3. Kitchen Rental $20 Based on meeting room occupants-Under 40 $10 $10 Discontinued-Line wibe removed Based on meeting room occupants-Under 75 $15 $15 Discontinued Line wibe removed Based on meeting room occupants-Under 150 $25 $25 Discontinued-Line wibe removed Based on meeting room occupants-Under 250 $35 $35 Discontinued-Line wibe removed Based on meeting room occupants-Over 250 $45 $45 Discontinued Line wibe removed 4. Sunday Surcharge 1-5 Consecutive Hours $60 $60 $60 1-5 Hours Split,or over 5 Consecutive Hours $85 $85 $85 5. Transfer/Cancellation,Set-up Change Fee $20 $20 $10 6. Alcohol Deposit(If alcohol is served) N/A N/A $50 7. Catering Deposit $50 $50 $50 8. Multi-media Deposit $50 $50 $150,, 9. Vendor or Exhibitors Tables $10 $10 $10 Fee Change explanation: Kitchen Rental fees will no longer be based on the number of occupants and will be a flat$20 fee for the use of the kitchen. LINCOLN CENTER -All rooms are subject to an after-hour charge of$20 per hour. The after-hour charge is based on any request to use facilities beyond the Center's normal operating hours. -Special Event fee includes the rental of the gym, Community Room,sound system,and 450 chairs. 1. Membership Per Year: 19-54 Years of Age $15 $15 $15 Youth $10 $10 $10 Low Income Eligible $5 $5 $5 Adult $15 $15 $15 2. Non-Member Guest Pass Per Day(Youth or Adult) $1 $1 $1 Non-Member Summer Rate(Youth or Adult) $30 $30 $30 3. Fitness Pass , $25 $25$20 4. Senior Pass $20 5. *Gym Deposit Per Day(8 hour block) $250 $250 $250 Half Court Rental Per Hour(4 hour maximum) $20 $20 $20 Full Court Rental Per Hour(4 hour maximum) $25 $25 $25 Gym Event $.30/Chair $.30/Chair $.30/Chair $175 All Day Usage(More than 4 hours) $175 $175 Concession Usage $20 $20 $20 6.*Game Room/Multi-purpose Room Rental Per Hour $20 $20 $10/hour (4 hour minimum) $50 Deposit $50 $50 7. *Community Room Rental Per Hour (3 hour $50 $50 $20/hour maximum) $20 $20 Line wJbe Removed Additional Fee Per Hour $75 Deposit $75 $75 Kitchen Fee $20 $20 $20$150 8.**Special Event Fee(Funerals,weddings,parties) $150 $150 9. Miscellaneous Charges $10 Copies(Per Copy) $.10 $.10 Faxes(Per Fax) $2.00 I $2.00 I $2.00 Fee Change Explanation: Multi-purpose room name change from 'Teen' room; two- hour minimums changed to four hours. Page 3 of 6 ATHLETIC FIELDS - in addition to the rental fees, a deposit will be charged and paid by the renter in advance of any tournament The deposit will vary depending on the type and size of the tournament. - in addition'to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of tournament in order to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament. -Game field prep and light fees are included In the daily rental fee,but not in hourly rental fees. 1. Softball and Baseball Field Rentals One(1)Field: Per Day/Per Weekend $60/$100 $60/$100 $100 per day Two(2)Field Complex: Per Day/Per Weekend $100/$175 $100/$175 Discontinued-Line w/be Removed Three(3)Fields: Per Day/Per Weekend $150 I$275 $1501$275 Discontinued-Line w/be Removed *Deposit: Per Day /Weekend $50/$100 $50 I$100 Discontinued-Line w/be Removed Four(4)Field Complex: Per Day/Per Weekend $200/$350 $200/$350 Discontinued-Line w/be Removed 2. Soccer Field Rentals One(1)Field: Per Day $60 $60 $100 Complex: Per Day/Per Weekend $200/$350 $200 I$350 Discontinued-Line w/be Removed 3. Veterans Park and Athletic Complex Included above,line w/be Removed Six Fields: Per Day/Per Weekend $400/$700 $400/$700 included above,line w/be Removed 4. Field Rental Deposit Varies Varies Varies 5. Field Rentals Per Hour up to 10 hours $10/$15/$20 $10/$15/$20 $10 per hour 6. Lights for Field Rentals(Per hour/Per field) $5 $5 $10 per hour 7. Game Field Pre• Fee •=r Field N/A N/A $45 •;r field RACE EQUIPMENT RENTALS 1. Printing Stop Watch/Non-printing Stop Watch $10/$5 $10/$5 $10/$5 2. Cones(10) $10 $10 $10 3. Bases,Poles,and Flagging(10) $10 $10 $10 4. Big Time Clock $50 $50 $50 5. Water Cooler/Ice Chest $5 I$5 $51$5 $5/$5 6. Tables $10 $10 $10 7. Traffic Flags and Vests(10) $5 $5 $5 8. Rental Package#1:Big time clock, 1 printing stopwatch, 10 cones, 10 bases/poles and flagging,2 water coolers,2 tables,10 traffic flags and vests. $75 $75 $75 9. Rental Package#2:Big time clock,2 printing stopwatches,30 cones,20 bases/poles and flagging, 6 water coolers,4 tables, 15 traffic flags and vests. $100 $100 $100 10. Rental Package#3:Big time clock,4 printing stopwatches,60 cones,30 bases/poles and flagging, 12 water coolers 8 tables,20 traffic fla's and vests. $125 $125 $125 SWIMMING POOLS *Adamson passes are also valid at Southwood Haliaran and Thomas pools,excluding the CSISD Natatorium. All discount passes are priced for 25 swims. 1. General Admission Per Person(Ages 3 and up) Hallaran/Thomas $2.50 $2.50 $2.50 Natatorium $2.00 $2.00 $2.00 Adamson $4.00 $4.00 $5.00 2. Discount Pass-25 Swims Hallaran/Thomas $50 $50 $50 Natatorium $40 $40 $40 *Adamson $85 $85 $85 3. Family Season Pass Hallaran/Thomas Pass or Natatorium Pass $1251$125 $125/$125 $125/$125 "Adamson $200 $200 $200 4. Individual Season Pass Hallaran/Thomas $60 $60 $60 *Adamson $80 $80 $80 5. Babysitter Season Pass Page 4 of 8 ACTIVITY/FACILITY '20014; ,200S '' 2006 Hallaran/Thomas $30 $30 $30 *Adamson $40 $40 $40 6. Special Day Care Fee @ Adamson Lagoon Per Child NA $2.75 $2.75 7. Pool Rentals(2 Hour Maximum. Limited hours available on weekends.) Thomas/Hallaran: 25 people or fewer $90/$100 $90/$100 $100 50 people or fewer $100/$125 $100/$125 $125 51-76 people $125/$175 $125/$175 $175 77-102 people $150/$225 $150/$225 $225 Each hour after initial 2 hours $75 $75 $75 Natatorium: 25 people or fewer $90 $90 $90 50 people or fewer $100 $100 $100 51-76 people $125 $125 $125 77-102 people $150 $150 $150 Each hour after initial 2 hours $75 $75 $75 Adamson: 99 people or fewer $275 $275 $275 199 or fewer $325 $325 $325 299 or fewer $425 $425 $425 300+ $525 $525 $525 Each hour after the initial 2 hours $125 $125 $125 8. Pool Parties Per Person-(2 Hour Maximum. A minimum of eight(8)people required. Party favors are included.)* Theme Party: Southwood and Thomas $5.75 $5.75 $6,00 Adamson Lagoon $7.50 $7.50 $7.75 General Party: Southwood and Thomas $4.75 $4.75 $5.00 Adamson Lagoon $6.50 $6.50 $6.75 Catered Theme Party: Southwood and Thomas $7.00 $7.00 $7.25 Adamson Lagoon $9.25 $9.25 $9.50 General Catered Party: Southwood and Thomas $6.25 $6.25 $6.50 Adamson Lagoon $8.50 $8.50 $8.75 Pavilion Party(Four-table limit): First table $15 $15 $15 Additional tables $5 $5 $5 9. Other Pool Fees Texas SuperGuard Competition Per Person $20 $20 $20 Swim Diaper Fee Per Diaper $1 $1 $1 Tube Rental Fee $1 $1 $1 Deposit $2 $2 $2 Locker Rental Fee $1 $1 $1 Deposit $2 $2 $2 Junior Lifeguard Program Per Person Per Session $65 $65 $70 Guard 2-B Per Person, Per session $65 $65 $70 Duck Derby(Sponsor a duck July 4th) Per Person $3 $3 $2 Itzy Bitzy Tiny Cutie Bathing Beauty&Handsome Boy Contest on July 4th,Per Person $3 $3 $3 "Schools Out Blow Out"at Adamson Lagoon $200 $200 $200 Pool Trout Fish-out Per Person(Ages 3 and up) $2.50 $2.50 $3 Over the 5-fish limit(Per fish) $1.50 $1.50 $1.50 10. Educational Class Rental(1 Hour/Non Exclusive) $25 $25 $25 Page 5 of 6 ACTIVITY/FACILITY... 2004 <; ,200&. . 006,.,. -All rental rates are based on a party of 1-25 people. Additional fees are added per hour for over 25 attendees. Any rental expecting more than 100 attendees must have prior Supervisor approval. -Deposits are refundable if the facility is left clean and damage-free. 1. Membership Per Year $10 $10 $10 2. Non Member Fee Per Day $1 $1 $1 3. Meeting Room Rental Per Hour $15 $15 $15 Deposit $50 $50 $50 4. Dance/Game Room Rental Per Hour $25 $25 $25 Deposit $50 $50 $50 5. Whole Facility Rental Per Hour (Excludes Computer $50 $50 $50 Lab) Deposit $75 $75 $75 6. Additional Attendance Fee Per Hour 26-50 Attendees $10 $10 $10 51-100 Attendees $15 $15 $15 100-200 Attendees $20 $20 $20 VENDOR PERMITS 1. Standard Vendor Permit $50 $50 $50 WOLF PEN CREEK AMPHITHEATER -Service Personnel charges will be added accordingly. -A percentage of the gate will be added: 1. Private Rentals: Weekday 1 Weekend $200 i$250 $200/$250 $200 I$250 2. Non Commercial Rental: Weekday l Weekend $425 I$525 $425/$525 $425/$525 3. Professional/Commercial Rentals: Weekday/ Weekend $800/$900 $800/$900 $800/$900 XTRA EDUCATION CLASSES -All Xtra Education class fees will be set according,to the individual needs of each class. LEGEND Chan!ed or new fees from 2005 and ex•ianation. Page 6 of 6 Parks & Recreation Advisory Board Goals & Objectives FY2005 CITY OF COLLEGE STATION (Not Prioritized) 1. Support Regional Park Initiative (Parks & Leisure, Strategy 4) 0 Complete appraisal of property Appraiser chosen. Appraisal received May 27, 2005. • Develop action plan Meeting scheduled with US Representative Edwards staff on July 13, 2005; Second meeting scheduled for August 31st with Representative Chet Edwards and BVCOG; exploring possibilities for federal funding ❑ Tour for Parks & Recreation Advisory Board members in fall 2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1) • Develop long-term plan for redevelopment once drainage issues are addressed • Make additional trail improvements • Install new trail markers 3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2) QConduct public hearings First held on February 23rd; second hearing on March 29th; Board approval on April 12th 0 Develop Master Plan • Complete design process Design process complete. Bid project 4. Crompton Park (Parks & Leisure, Strategy 2) Q Complete design process Design complete. 11 Bid project Project pre-bid meeting held on March 3rd; bid opening on March 10th; City Council consideration April 14th Complete construction Construction underway" expected completion expected October 2005 ❑ Begin operation and maintenance ElConduct dedication ceremony Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 1 of 4 Updated: September 6, 2005 5. Veterans Park, Phase II (Parks & Leisure, Strategy 2) 0 Assist with Veterans Memorial expansion project Memorial wall expansion complete November, 2004. 0 Veterans Day Ceremony November 11, 2004 Ceremony complete. 0 Complete lighting of four existing soccer fields Project is complete ElComplete Phase II design plans Design contract approval at October 21, 2004 City Council meeting. In conceptual design phase - plans reviewed by VPAC, Phase II Subcommittee on February 11th. Update given to Board at August 9th regular meeting. 6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board, Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2) Joint meeting with DRB Presentation and discussion of the film 'Small Urban Spaces"and discussion of park concepts for Northgate on February nth. El Report from Lincoln Center Advisory Committee Report from Conference Center Advisory Committee 3JReport from Senior Advisory Committee Monthly updates included in Board packets. Report scheduled for May 17th regular meeting. Appointment of five new Senior Committee members approved at Parks Board regular meeting on August 9th. Additional members approval presented at September 13th regular meeting. Joint meeting with Planning and Zoning Commission Meeting held on August 18tH LI Joint meeting with City Council 7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1) QReview and approval of recommendations Draft ordinance prepared; discussion at Parks & Recreation Board regular meetings on July 11th and August 9th. Revisions approved at joint meeting with Planning & Zoning on August 18th. Approval by City Council 8. Urban Forest Management Plan (Parks & Leisure, Strategy 1) Revisit or new direction? 9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2) Intergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.) Update given at the regular October meeting. Intergenerational Park Improvements construction contract Council approval on March 10th. Project completion expected September 2005. Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 2 of 4 Updated: September 6, 2005 • • Spray Park at Lincoln Center Conceptual design complete; notice to proceed with preliminary design has been given; change order required. Project expected to bid out in September. Determine use for old buildings at Lincoln Center Meeting with Lincoln Former Students held in April; funds requested for testing services Basketball pavilion at Jack and Dorothy Miller Park (Zone 5) Construction in progress. Completion expected in September. El Park Land Dedication Projects (Zone 10) Edelweiss Gartens is in design phase. 10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2) ❑: Conduct focus group meetings QConduct public hearings Meeting conducted on March 3rd QDevelop survey instrument Survey underway. Review and accept final report Parks Board: report expected in October or November Council review: Meeting held with RPTS students to go over scope of the project on Nov 11th 2004 11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) QFirst quarter standards report Report given at January 11th regular meeting QSecond quarter standards report Report given at May 17th regular meeting along with Playground Replacement Report ElThird quarter standards report Report given at August 9th regular meeting. Fourth quarter standards report Develop recommendations for improvement 12. Southern Oaks Park (Parks & Leisure, Strategy 2) Neighborhood celebration/dedication of park Review park plan for additional improvements 13. Support Greenways Program (Parks & Leisure, Strategy #2) ElReview and assist with update of Hike and Bike Master Plan Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004 LIReview and assist with update of Greenways Master Plan Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 3 of 4 Updated: September 6, 2005 0 Continued support of Hike and Bike Task Force Ken Fogle update at June 14th regular Parks Board meeting. 14. City Center Project support. EjParks and Recreation office recommendations 0 Parks and open space area recommendations City Council presentations made May 12th and 26th Community Center facility recommendations Staff scheduled report to Board planned for August 15. Develop plan of action for Northgate Park. Review existing Northgate Redevelopment Plan Develop recommendations for neighborhood parks 16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2) QPassport program for Seniors Fall session complete Passport program for Teens El Senior Olympics Planning senior Olympics for 2006. Texas State Senior Games Board of Directors has officially sanctioned the 2006 Brazos Valley Senior Games to be held in the Brazos Valley, April 20-23, 2006 QInternational faculty and scholars picnic Held successfully at Central Park pavilion on October 26, 2004; 2005 event to be held on September 29th 0 Dog splash day at Hallaran Pool Held on October 24, 2004. 17. Revision of By-Laws for the Board Prepare draft By-Laws Draft turned over for review by Legal. Draft received back from Legal, October12, 2004 ElBoard approval with revised By-Laws Review and approval at November 9th Regular meeting. 0 By-Laws approval by City Council Approved by Council at the February 10th meeting Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 4 of 4 Updated: September 6, 2005 Parks & Recreation Department Goals & Objectives FY2005 CITY OF COLLEGE STATION (Not Prioritized) • Implementation of the CIP Program • Implementation of City Council Strategic Issues • Continuation of Staff Development ■ Implementation of Special Projects & Programs Implementation of the CIP Program E FY 2005 CIP Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board FY 2005 Park Land Dedication Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board Continuation of Staff Development 0 Complete Management Academy Status: The Assistant Director and all superintendents have completed the course. Complete Supervisory Academy (Mollie Binlon, Darrel Harvey, Cameron Parker) Status: Graduation November 16, 2004 Q Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey) Status: Wednesdays January 12 - March 2 O Complete NRPA Revenue Management School (David Gerling) Status: Peter Lamont completed the two-year course; David Gerling completed the first year. QComplete TRAPS Conference (Steve Beachy, Eric Ploeger, Peter Lamont, Curtis Bingham, Sheila Walker, Cheletia Thomas, Eli Williamson, Vera Solis, Zach Lowy, Carisse Depew, Scott Hooks, Geri Marsh. Status: Complete ❑ Conduct Arbor Master Training (Parks & Leisure, #1) Status: Working on schedule for fall session Attend the 11th Annual Southeast Texas Grounds Maintenance Conference Status: Complete O Attend the Texas Cooperative Extension Forestry Unit's 'Arboriculture 101' (Curtis Schoessow, Scott Deffendol/, and David Pemberton) Status: Four Saturdays in January 2005 Coordinate and prepare for TRAPS Regional Workshop in Fall 2005 Status: 2005 conference scheduled for November in College Station 0 Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails) Status: Conference attended, December 6th- 8th Updated: September 6, 2005 Page 1 of 3 • Implementation of City Council Strategic Issues ElAcquire new cemetery site and develop Master Plan (Core Services, #1) Status: Appraisals complete; negotiations in progress Continued implementation of Park Maintenance Standards (Parks & Leisure, #1) Status: FY 2004 overall 89% rating; FY 2005 goal- 90% overall; quarterly reports given to Parks Board. Continued implementation of the Urban Forest Management Plan?? (Parks & Leisure, #1) Status: On hold pending further directions El Continue efforts to make parks more intergenerational (Parks & Leisure, #2) Status: Report given at October, 2004 regular meeting; construction contract approved on March 10th and under construction. Completion expected September 2005. 0 Review leisure service programs ( Parks & Leisure, #2) Status: Softball program report October 12, 2004. Fall "Senior Passport"program complete; cricket league proposal received. Internal review of Division 81 programs was been completed in April 2005. Pursue cooperative efforts with the City of Bryan on joint programming (Parks & Leisure, #2) Status: Planning Senior Olympics for 2006; Men's D State softball tournaments July15-17 2005 Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2) Status: Design contract approval at October 21, 2004 City Council meeting; In conceptual design phase - plans reviewed by VPAC Phase II Subcommittee on February 11tH Ei Promote performing arts (Parks & Leisure, #3) Status: 2005 starlight concert series complete. Continued implementation of regional planning and development initiative (Parks & Leisure, #4) Status: Funding approval in BVSWMA FY 2005 budget; Appraisal complete; meeting on August 31st with Congressman Chet Edwards and BVCOG. Federal funding possibilities being explored. Develop action plan for Northgate Park (Parks & Leisure, #2) Status: On hold pending staff discussions 0 Develop Master Plan for Steeplechase (Parks & Leisure, #2) Status: First public hearing held on February 23rd, Second on March 29th, Board review scheduled for May regular meeting. El Implement Arboretum improvement plan (Parks & Leisure, #2) Status: Implementation of Special Projects and Programs 0 Implementation of the remote sports lighting system (Parks & Leisure, #2) Status: Complete; New soccer lights will include Sky Logic 0 Continue implementation of automated registration software (RecWare) Status: In progress; software installed; testing completed; training completed and software in use. 0 Conduct benchmark survey of similar cities Status: On-line survey completed January 27th. Results collected from all Big 12 Conference Schools. Results will be received by all involved. Continue investigation of the feasibility for NRPA departmental accreditation Status: Inventory with current level of compliance complete Continue investigation of the feasibility of implementing a Donations Program for the Department Status: Draft program complete Updated: September 6, 2005 Page 2 of 3 EjConduct Program and Facilities Needs Assessment (Parks & Leisure, #2) Status: Agreement with TAMU's RPTS department approved; February - focus groups complete; public hearing held on March 3"d; Parks Board focus group on March 8th; all focus groups complete; survey results being tabulated. Report expected in October or November Acquire and implement AED's at select PARD facilities Status: Funding approved in FY 2005 budget; acquisition complete; training held April 1-2. Acquire and install Wolf Pen Creek street banners (Economic Development, #1) Status: Banner design complete; bid awarded for 36 steel banners; signs received; installation pending until light poles can be painted. Signs installed in August 2005. 0 Facilitate Cricket program (Parks & Leisure, #2) Status: Facilitate start of user group; site identified for facility; organization of group in progress El Northgate Music Series (Parks & Leisure, #3) Status: Initial funding approved J Investigate Lincoln Center staffing possibilities Status: Reorganization with existing positions complete. Two Assistant Center Supervisors in place as of February 1st, 0 Decide what should be done with old buildings at Lincoln Center Status: Staff met with Lincoln Former Students in April; funding requested for testing services. Updated: September 6, 2005 Page 3 of 3 STRATEGIC PLANS IMPLEMENTATION CALENDAR JULY 2005 - SEPTEMBER 2005 STATEMENT SUBJECT TEAM JULY AUGUST SEPTEMBER qtr, � fleetly S*RQs Design firm delivers Master Plan Construction to begin next month on CO Se�'v'Pcea� � � & Phase t construction docs. Phase I. � gx�� Staff develops FY 06 budget ON HOLD 1 11: F requirements for construction and g: " p s y x 0 operations for Phase 1 ON HOLD Core 8 Ices,Illgig Techl)foio' tMC1s 1 + r 1111 Integration between Recware and' eti id{# ti HTE complete ' f j Credit earls accepted at all sites #r1 serv1ce ty iIrk:t!n! tlrt� 1 b ` Core Services Einpictyee $3 w comm n Catton a Core 5ervlce l �v hard b i Jo nt m�6rxd schedu�d with �{ y�yµy� //�� , ' ` .Plya�nning a Zoning for August Ip /Y( eC411{ t m1d �(`� sirs VI7"' ' � Cdre Services Coop rat1on w t 4, ` S 6 TxOOTfpr Landscaping, �ltal t . ProJecttri� o;: Care Sarvlces, loot ' Ent0loyeea ') S 611:$0:099:.!:::::„1,14:41: Je agnitiOtt Systems 1� , 1 Core Se�vtces p�r�orFrra� � ‘ ,-..:,jAllOoll to �' ��, � ��ualr�ation Sys rtta� R s.;���, ' eve `' Present results otquarterpark Parks& : #sure z a i *me tett r s1 maintenance surreys t i Parks& Services uhf �� Standards l '� Board at August 9th regular Si. ,' i '> 0 '' �. ! meeting,. iiNk Parks&'Leistr a 0� ` 1I : ON HOLD- pending endin further qkAto Igo Service8 r Marls a int'I s R P 9 S� 3 r s direction Parks&C.eJsure ` f,�� ` �f Servs ss 0reenwayd tt �. Plane ,� ,,, r parks thi' reg Issu e r parks r9r r'*eP$ e`1 m fntergenerat.7444 . ,; Complete intergenerational features ' �Serwr'ce �� a �� � � �, s, � � installation y ' 9 �� Needs Assessment ReportTo Parks L8J5Ur8 4�e s r e� ice Ste 111 City Council For Consideration Report to Parks Board + "'tio Program ' ► MOVED TO NOVEMBER MOVED TO OCTOBER �, �� MensSlow Pitch State Sottbatl Girls 14 t! TAAF Bids Parks&; e1sUre 4' loumament & Ccr�pera�v��#�a � 5' 'ue� See es m- CI ti rya 4r rterLezool Men$eastpitchNational Mr4th h 3„1' 1it i`i .P*S R/I14, ... a Nril ` Phase II design completion Paro ks a C!F o A ` 1' fi . d -0 � eferans1Park ve;�� expected this month :1 1 ` 1 F ve year PFarks ` 2 Intergenerational features ii:Parks&Lelsure � ent � completion expected this month. 11 $ervlCes F'�e0 S Complete VPAC Phase II design �� % :, Bid Project NOTE: Shaded items have been completed. Parks&Leisure Soccer Field Light Completed Services Direction S2 Parks&Leisure Activities that Services Enhance&Serve the S2 Community Parks&Leisure Promote the Services performing Arts S3 Parks&Leisure strategic Placement, Services of Public Art S3 Parks&Leisure Regional Planning& Steve,Ric, Meeting with Chet Edwards Meeting with Chet Edwards and Services Development Parks Board representatives on July 13th BVCOG on August 31 . S 4 Initiatives Planning& Update Park Land Steve, Reporttupdate to Board at regular Second update to Board at Development Dedication Ordinance Ric July meeting regular August meeting' S1 Economic Promote Commercial Development Development in the S I WPC District . PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY'05 September 6, 2005 Ca•ital Im•rovement Pro'ects � '''',',4,::';'1;' Completion Capital Improvement Project Project Funding Date FinalProjects Status Manager # Budget Source Expected/Actual Costi xa Y �, �. � � ���h � � � 1,�� ` � h ah ,Southeast Communit PaTwrrqapase �« otoM 11OAutiffe $40000 $ '04Gen.Fun a t�04 p7}5 $40,000,, Y ,,, htEast•ate Im•ravements -pCato•ets 1^h aPK0404 k 004,roe, eautifut $/:04 8104 $44,270 Wolf PenCreek Trees• '`001otete: • •Wolf Pen Creek Signs.";'-'7's.... y , • Pete $12,00o Sen d F '04 .. 0 11!0110.3 1/0 t 8.3$0 Cote tet4r a,:, .,,,tPete'. ,A ' ,,,,,-;$70,60,0'.:;:',;' 0,. , ` ' ;; WF04(t0^ $70,5E)Q11tafPUnd `t 04' 0/04' Central Park Soccer Field Li.ht Desi.n 9/04 �34�' Com.lete - Pete P 040 $20,000 ' Krenek Crossin.Landsca.in. General Funds 10/04 nall Cam.lete Pete GG002 $20,000 Lick Creek Park Bike,Rocks,Benches,&Slabs Cit Centre f 1104 1/45 15,606. Com•lets • •Pete P 006 $7,000 Lincoln Center Ex.ansionlim.rovemsnts C 9$Bond 12/31/04 1/05 $6,650 om•lete Ric • PKb319 $984,000 Greens Prairie Rd Landsca.fn.&trri•afian Desien. CDBG Funds 3105 1/05 $818,448 .Com lets David ST0214. $80 000. Parkway Park.! Street PrQ eat Fund 4/05: 3/28 $80,000 C4maete Pete PK0409 $50,000' Central Park Soccer Li.hts 03 0.0.+Zane 2 3/05 . 3125 $44,795 Cam•tete Pete P 040 ' $285 000 Rock Prairie Rd Medians Landsca.e • General Fund • 8/06 4/06 $224,174 C. 'tete Pete St9923 .40 000 . Thomas Pool Collector Re.air '98 Band 3105,, 3/16 $23,903 Com.Iete Ric PK0528 $20,000 VPAC Soccer Li.hts '05 General Fund 5/05 5/15/05 $270,470 Corn•tete. Pete Pt<0611 $400,000'. General Fund� 5/05 5112!06 $10;819 Business Park Si.n Economic Development Com.lete Pete GG0302 i $50,000 Business Center Fund 5/05 - $49114.34 Veterans Park Phase II In Desi.n Ric P0501 $6,925,000 '03 Bond 10/07 _ Lincoln Pla .round Under Construction Pete PK0533 $50,000 Stee.lechase Park Develo.ment '05 Gen,fund 10/05 Out to Bid David Pk0502 $315,000Communit Dev. 12/05 W.A.Tarrow S.ra Park In Desi.n Ric PK0503 $245,000 __ Communit Dev. Cemeter Land Ace uisition Pendin.Land Contract Ross GG9905 Jack&Dorothy Miller Park $275,000 '98 G.O. Unknown _ Basketball Court Cover Under Construction Pete PK0512 $175,000 '05 General Fund 9/05 WPC Multi.ur.ose Buildin• In Desi.n Ric $700,000 WPC T.I.F. 5/06 Inter.enerational Park Additions Under Construction David PK0513 $310,000 '03 Bond _ 9/05 North.ate Restrooms No status Ric $300,000 FY'05 I—Intergenerational Project .g,,Completeari,' ,,:;. ,,, 15i,-, d. . ' Under Construction 2 Under Contract 0 Pending Contracts 1 Bids Received 0 Out to Bid/Re-Bid 1 In Design 3 Pending Land Contract 1 On Hold 0 No status 1 24 Park Land Dedication Pro"ects Park Land Dedication Project Project Fundin Completion Projects Prioritized . Status Manager # Budget g Date Final g g Source Ex.ected/Actual Cost ZONE 1 -$203,982 North•ate Park Ac.uisition On Hold Zone 1 Funds ZONE 2-$73,5000 Zone 2& $21,435 Richard Carter Park Sidewalks Complete Pete• PK0411 $20,000 Replacement 10/31/04 Richard Carter Park Landscape&Irrigation Complete Pete PK0529 $15,000 Park Zone 2 6/05 6/3/05 $15,883 Thomas Park Track Complete David Pk0526 $110,000 Zone 2 Funds 5/05 6/21 $87,596 ZONE 3-$67,316 CyMiller Park Sign Bed Zone 3 Funds Under Construction Peter PK0532 $9,000 10/15/05 Central Park Ball field entrance Improvements In Design David Redevelopment Fund Youngblood Memorial In Design David PK0534 $4,000 Zone 3 Funds Central Park Life Trail In Design David Central Pond Sailfish Walk Complete David ', PK0405 .$48,500 Zone 3 Funds 10/15/04 12/3/04 $46,680 ZONE 4-$22,327 Zone 4 Funds+ Raintree Improvements Concrete Walks On Hold Pete NA $0 $15,000'98 Bond Windwood Im.rovements Concrete Walks On Hold Pete NA $0 Zone 4 Funds ZONE 5-$25,160 Jack&:C7trrotfi Nl llei.ParkTrail t =htiti• ,.• '.G triplets , ,„,Pete ,) .Pk046 $55,000 'Zane 5 Fu ds , ''l10/O4, ZONE 6-$85,743 Southwest Park Development On Hold Pete/David $90,000 Zone 6 Funds Lemontree Park Disc Golf Complete Pete V PK0527 $5,000 Zone,6 Funds 5/15/05 04/15/05 $3,725 Gabbard Park Sidewalk' On Hold David NA $0 Zone 6 Funds ZONE 7-$160,718 John Crompton Park Development I Under Construction Pete PK9803 $710,000 Zone 7 Funds Oct. 1/05 ZONE 8-$41,894 ZONE 9-$34,566 ZONE 10-$187,762 Desi•n Edelweiss Gartens In Design Pete ZONE 11 -$41,866 Pebble Creek Park improvements/Tot Pia ground'I Complete Pete PK0403 $36,500 Zone 11 Funds 11/04 12/04 $38,325 ZONE 12-$10,638 ZONE 13-$583 I-Intergenerational Project Park Land Dedication Summary Completed '7 Under Construction 2 Under Contract 0 Bids Received 0 Pending Contracts 0 Out to Bid 0 In Design 4 Pending Land Acquisition 0 On Hold 5 Total 18 0./Projects/CIP/CIP&Park Land Ded Project List.doc Page 2