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HomeMy WebLinkAbout07/25/2005 - Regular Minutes - Senior Advisory Committee College Station Senior Advisory Committee Regular Meeting Monday, July 25, 2005 College Station Teen Center 1520 Rock Prairie Rd. 10:00am Minutes Members Present: Patricia Boughton, E.E. Burns, Frank Camplone, Laura Holmes, Joe LeCour, Robert Meyer, Haskell Monroe,Neal Nutall, Raymond Reed, Colleen Risinger, Dipankar Sen and Joanna Yeager Members Absents: Yvonne Stevens and Betty Wilborn Staff Present: Steve Beachy, Director Parks and Recreation Department; Peter Lamont, Recreation Superintendent and Marci Rodgers, Senior Services Coordinator I. Call to order. The meeting was called to order at 10:11am by Robert Meyer, Chairman II. Hear visitors. Rick Heaney was introduced and observing the meeting as a possible new committee member. III. Approval of minutes from regular meeting on June 27, 2005 Raymond Reed made the motion that the minutes be approved. Patricia Boughton seconded the motion. The motion passed. IV. Consideration, discussion and possible action on Senior Friendly Business Award Nominations. Applications from Home Instead and HEB were considered. Home Instead was submitted by Michelle Yeatts and she stated that the business is certified in providing Personal Assistance Services in the home for seniors. Caregivers serve as companions, provide transportation and assist with meal preparation and nutrition and some house cleaning. HEB was nominated by Robert Meyer and he described the business as one that should be recognized because they provide a variety of services for seniors including easy access and close parking with six designated parking spaces just for seniors. The business also sponsored the Seniors Expo 2005. Ray Reed made the motion that both HEB and Home Instead receive recognition from the City as a Senior Friendly business. Haskell Monroe seconded the motion. The motion passed. The businesses will be recognized at a City Council meeting and awarded a certificate. V. Consideration, discussion, and possible action concerning Senior Center Planning Committee Report to City Council on Thursday, July 28, 2005 at 7:00pm Steve Beachy distributed copies of the council agenda and discussed the procedures for speaking to the council. He explained that citizens are free to speak on any item on the agenda if they have completed the sign-up process for speaking before that agenda item is announced. Citizens may speak for three minutes. Steve reviewed the power point presentation and cover sheet that council has received. Steve Beachy will introduce the item to the council and Marci Rodgers, Senior Services Coordinator and Robert Meyer, chainnan of the Senior Advisory Committee will speak on the item. Marci will address the history of the senior services coordinator position and Senior Advisory Committee, senior population figures and estimated growth and explain programs offered. Robert will discuss the possibility of building a Senior Center in College Station and explain the desires of the Senior Advisory Committee and to ask the council to approve gathering community input for a senior center. VI. Recommendations to Parks and Recreation Board for Chairman and Vice- Chairman for 2005-2006 and new committee members—August 9, 2005 at 7:00pm. Joanna Yeager made the motion that Robert Meyer serve as Chairman, Neal Nutall serve as Vice-Chairman. Ms. Yeager also recommended that Robert Meyer, Edgar Jones, Doreen Todd and Rick Heaney be approved as members of the Senior Advisory Committee with three year terms beginning August 2005 through July 2008. Haskell Monroe seconded the motion. The motion passed. VII. Senior Services Coordinator Report (report attached) VIII. Awards presentation Awards were presented to members who have served three years and will be leaving the committee. Marci Rodgers expressed appreciation for their service and time commitment to the Senior Advisory Committee. Members receiving awards include Frank Camplone, Dipankar Sen, Betty Wilborn and Robert Meyer who applied to serve three more years. IX. Next meeting and agenda items: Monday, August 29, 2005 X. Adjourn The meeting adjourned at 11:44pm Minutes prepared by: Marci Rodgers Senior Services Coordinator Senior Service Coordinator Report July 2005 Free Beginning Computer Class Dates: Tuesday and Thursdays Session II. July 5-19 Session III August 2-16 Time: 10:30-12:00noon Place: Center for Regional Services All classes are full and evaluations show 100% customer satisfaction. John Vittrup has volunteered his time as the instructor and Joe LeCour has assisted. Thanks to these two gentlemen for the time. Intermediate Computer Classes offered at Lincoln Center Advanced classes were held at LC Computer Lab on July 18-27th from 9:00am-10:30am. Donna Ness instructed the classes for a fee. Bridge and 42 Third Friday Bridge meets at the Teen Center from 9:30am-12:00noon. Average participation is 24 players. The second Thursday 42 group continues to grow with 12-15 players. These programs are free and open to all seniors. New Committee Members Four applications have been received for the Senior Advisory Committee. The applicants will be approved by the Parks and Recreation Board at their regular meeting on August 9, 2005 along with appointments for Chairman and Vice-Chairman. Brazos Valley Senior Games The board of directors meets the first Wednesday of each month. The next meeting is scheduled for August 3, 2005 at 12:00noon at the Bryan-College Station Convention and Visitors Bureau. Officers will make a presentation in Austin on August 5th for approval of the local games. Sponsors are needed at this time for the event scheduled April 21-24, 2006. Fall Classes Registration for Xtra Education classes will begin Tuesday, September 6th at the College Station Parks and Recreation Department. Currently, classes for seniors include: computer,bridge, 42, genealogy and more. The Senior World Passport Program will return in September and run through November. Countries included will be Singapore, Tunisia, Italy, Syria, Ecuador and Mexico. Visit six countries through the eyes of A&M students and faculty. PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2005 Quarterly Periods: First Quarter, FY 2005 Overall % of Standards Met: 89% Second Quarter, FY 2005 Overall % of Standards Met: 89% Third Quarter, FY 2005 Overall % of Standards Met: 91% Fourth Quarter, FY 2005 Overall % of Standards Met: % Categories I. Athletic Facilities: Competitive Fields East South West Avg. %of Stds Met Prey. Yr. %of Stds.Met 151 Quarter 96% 93% 86% 92% 86% 2' Quarter 94% 88% 91% 91% 92% 3rd Quarter 96% 96% 93% 95% 88% 4th Quarter 92% II. Playgrounds East South West Avg. %of Stds Met Prey. Yr. %of Stds. Met 15t Quarter 92% 95% 87% 91% 83% 2"d Quarter 89% 91% 89% 90% 86% 3`d Quarter 89% 92% 94% 92% 92% 4th Quarter 90% III. Pavilion/Shelter Facilities East South West Avg. %of Stds Met Prey. Yr.% of Stds. Met 1St Quarter 91% 94% 89% 91% 90% 2"d Quarter 91% 92% 87% 90% 93% 3rd Quarter 94% 97% 90% 94% 90% 4th Quarter 92% 0 IV. Tennis Courts East South West Avg. %of Stds Met Prey. Yr.%of Stds. Met 15`Quarter 97% 98% 100% 98% 91% 2"d Quarter 91% 89% 95% 92% 96% 3rd Quarter 88% 89% 100% 92% 93% 4th Quarter ° 0 V. Basketball Courts East South West Avg. %of Stds Met Prey. Yr. %of Stds. Met 15'Quarter 98% 96% 96% 97% 94% 2❑d Quarter 96% 95% 98% 96% 98% 3rd Quarter 98% 99% 98% 98% 96% 4th Quarter 96% VI. Sand Volleyball Courts East South West Avg. %of Stds Met Prey. Yr. %of Stds. Met 1St Quarter 67% 93% 89% 83% 81% 2"d Quarter 70% 93% 100% 88% 84% 3rd Quarter 93% 85% 100% 93% 79% 4th Quarter 90% VII. Ponds East South West Avg. %of Stds Met Prey. Yr. %of Stds. Met 1st Quarter 92% 87% 33% 71% 70% rd Quarter 87% 90% 50% 76% 76% 3`d Quarter 80% 93% 44% 72% 71% 4th Quarter 73% VIII. Parks: General Parks East South West Avg. %of Stds Met Prey. Yr. %of Stds.Met 1St Quarter 93% 92% 95% 93% 88% 2"d Quarter 91% 90% 92% 91% 92% 3`d Quarter 90% 96% 96% 94% 89% 4th Quarter 93% Overall District Averages East South West Overall%of Stds Met Prey.Yr.%of Stds. Met 1St Quarter 91% 93% 84% 89% 85% 2"d Quarter 89% 91% 88% 89% 90% 3rd Quarter 91% 93% 89% 91% 87% 4th Quarter 89% PARKS & RECREATION DEPARTMENT USER FEES Proposed FY 2006 ACTIVITY/FACILITY 2004 2005 2006 ADULT SPORTS PER TEAM 1. Basketball Discontinued Line w/be Removed 2. Flag Football $355 $355 $355 3. Volleyball $175 I $175 $175 4. Softball Play-Off League: Spring and Summer/Fall $390/$345 $340 $340 Fast Pitch: Spring and Summer/Fall $400/$340 $380 $380 5. Adult Sports Transfer/Cancellation Fee N/A N/A $10 Fee Chan,a Ex•lanation: Transfer fee added across the board for all transfers. YOUTH SPORTS PER CHILD 1. Basketball/Flag Football/Youth Volleyball $45/40 $45/40 $50/$45 2. Girl's Softball $50/45 $50/45 $55/$50 3. Challenger Sports $15 $15 $15 4. Youth Sports Transfer/Cancellation Fee N/A N/A $10 Fee Change Explanation: 2006 increase due to addition of$5 redevelopment fee. Transfer/cancellation fees have been added across the board for all transfers and cancellations. INSTRUCTION FEES PER PERSON 1. Swim Lessons $35 $35 $40 2. Advanced Swim Lessons $40 $40 $45 3. TAAF Swim Team $85/75 $85/75 $100/$90 4. National Junior Tennis League $85 $85 $90 5. Tennis Lessons(+1 can of balls) $45 $45 $50 6. Water Fitness Pass-Fall,Spring,or Summer I Winter Pass $80/$60 $80/$60 7. Instruction Transfer/Cancellation Fee $10 $10 $10 Fee Chan,a Ex•lanation: 2006 increase due to addition of$5 redevelo• ent fee. PAVILION RENTALS PER DAY -Deposits are refundable if the facility is left clean and damage-free,and keys are returned. -Deposits are refundable if reservation Is cancelled seven(7)days prior to rental date. 1. Bee Creek*/Oaks/W.A.Tarrow Park Pavilions Monday-Thursday $75/$75/NA $75/$75/$75 $75 Friday-Sunday&Holidays $100/NA/NA $100/NA I NA $100 Deposit(*No deposit required for Bee Creek) $0/$50/NA $0/$50/$0 $100" 2. Central/Southwood Pavilions Monday-Thursday $100 $100 $125 Friday-Sunday,and Holidays $175 $175 $200 Deposit $100 $100 $100 3. John Crompton Park Pavilion Monday-Thursday N/A N/A $100 Friday-Sunday,and Holidays N/A N/A $150 Deposit N/A N/A $100 4. Thomas Pavilion Discontinued Line w/be Removed 5. Pavilion Transfer/Cancellation Fee N/A N/A $10 Fee Change Explanation: Transfer/cancellation fee has been added across the board for all transfers and cancellations. Page 1 of 6 . ACTIVITY/FACILITY 2004 2005 2006 CONFERENCE CENTER - The room deposit Is equivalent to one-half of all room rental fees with a minimum of$50 and maximum of$200. - Deposits are refundable upon compliance with all rules,regulations,and clean-up requirements by client and caterer. - Deposits are refunded less the cancellation fee of$10,if the reservation is cancelled sixty(60)days prior to the event. - An additional fee of$25 Is charged if additional time Is needed between the hour of 5 p.m.and 6 p.m„and/s based upon availability. 1. Commercial Rental Rates(Companies or Businesses) Room 101: Monday-Thursday: 4 Hours or Less $45 $45 $55 8 am-5 pm $52 $52 $65 6 pm-Close $65 $65 $70 Friday Rate: 8 am-Close $150 $150 $75 Saturday Rate: 8am-Close $150 $150 $150 Room 102*, 103, 104, 106", 107*: Monday-Sunday: 4 Hours or Less $29/*$34 $29/"$34 $45 8 am-5 pm $39/146 $39/146 $55 6 pm-Close $42/"$48 $42/148 $60 Room 105: Monday-Sunday: 4 Hours or Less $45 $45 $55 8am-5pm $52 $52 $65 6 pm-Close $65 $65 $70 Room 127: Monday-Thursday: 4 Hours or Less $105 $105 $125 8 am-5 p $145 $145 $165 6 pm-Close $155 $155 $175 Friday Rate: 8 am-Close $450 $450 $225 Saturday Rate: 8 am-Close $450 $450 $450 2. Non-Commercial Rental Rates(Individuals or groups who are not companies or businesses.) Room 101: Monday-Thursday: 4 Hours or Less $22 $22 $25 8 am-5 p $38 $38 $40 6 pm-Close $25 $25 $35 Friday Rate: 8 am-Close $150 $150 $75 Saturday Rate: 8am-Close $150 $150 $150 Room 102",103, 104, 106*, 107*: Monday-Sunday: 4 Hours or Less $16/118 $16/*$18 $20 8 am-5 pm $27/"$32 $27/"$32 $35 6 pm-Close $18/"$22 $18/122 $30 Room 105: $25 Monday-Sunday: 4 Hours or Less $22 $22 $40 8 am-5 pm $38 $38 6 pm-Close $25 $25 $35 Room 127: $60 Monda -Thursda : 4 Hours or Less $55 $55 05 $110 8am-5 $105$72 EM $80 6 •m-Closos e $225 Friday Rate: 8 am-Close $450 $450 Saturday Rate: 8 am $450 $450 $450 Close $20 3. Kitchen Rental $10 $10 Discontinued.Line w/be removed Based on meeting room occupants-Under 40 Discontinued_Line w/be removed Based on meeting room occupants-Under 75 $15 $15 Discontinued-Line w/be removed Based on meeting room occupants-Under 150 $25 $25 page 2 of 6 ACTIVITY/FACILITY 2004 2005 2006 Based on meeting room occupants-Under 250 $35 $35 Discontinued-Line w/be removed Based on meeting room occupants-Over 250 $45 $45 Discontinued-Line w/be removed 4. Sunday Surcharge 1-5 Consecutive Hours $60 $60 $60 1-5 Hours Split,or over 5 Consecutive Hours $85 $85 $85 5. Transfer/Cancellation,Set-up Change Fee $20 $20 $10 6. Alcohol Deposit(If alcohol is served) $50 7. Catering Deposit $50 $50 $50 8. Multi-media Deposit $50 $50 $150 9. Vendor or Exhibitors Tables $10 $10 $10 Fee Change explanation: Kitchen Rental fees will no longer be based on the number of occupants and will be a flat$20 fee for the use of the kitchen. LINCOLN CENTER -All rooms are subject to an after-hour charge of$20 per hour. The after-hour charge is based on any request to use facilities beyond the Center's normal operating hours. -Special Event fee includes the rental of the gym,Community Room,sound system,and 450 chairs. 1. Membership Per Year: 19-54 Years of Age $15 $15 $15 Youth $10 $10 $10 Low Income Eligible $5 $5 $5 Adult $15 $15 $15 2. Non-Member Guest Pass Per Day(Youth or Adult) $1 $1 $1 Non-Member Summer Rate(Youth or Adult) $30 $30 $30 3. Fitness Pass $25 $25 4. Senior Pass $20 $20 5. *Gym Deposit Per Day(8 hour block) $250 $250 $250 Half Court Rental Per Hour(4 hour maximum) $20 $20 $20 Full Court Rental Per Hour(4 hour maximum) $25 $25 $25 Gym Event $.30/Chair $.30/Chair $.30/Chair All Day Usage(More than 4 hours) $175 $175 $175 Concession Usage $20 $20 $20 6.*Game Room/Multi-purpose Room Rental Per Hour (4 hour minimum) $20 $20 $10/hour Deposit $50 $50 $50 7. *Community Room Rental Per Hour (3 hour $50 $50 $20/houir maximum) Additional Fee Per Hour $20 $20 Line w/be Removed $75 Deposit $75 $75 Kitchen Fee $20 $20 $20$150 8.**Special Event Fee(Funerals,weddings,parties) $150 $150 9. Miscellaneous Char.es $.10 $.10 $.10 Co•ies Per C.' $2.00 Faxes Per Fax $2.00 $2.00 Fee Change Explanation. Multi-Purpose room name change from 'Teen' room; two- hour minimums changed to four hours. ATHLETIC FIELDS it will be charged and paid by the renter in advance of anv tournament. The - In addition to the rental fees, a depos deposit will vary depending on the type and size of the tournament. - In addition to the rental and deposit fees, additional fees may be assessed to the renter dependingon the length an, to facilitate the type of tournament in order to cover expenses incurred by the City for personnel and supplies needed tournament 1. Softball and Baseball Field Rentals 100 One 1 Field: Per Da /Per Weekend $60/$100 $60 $60 I$ I$100 $100/ 100 175 Two 2 Field Com.lex: Per Da /Per Weekend $100/$175 $100/$175 $150/$275 Three 3 Fields: Per Da /Per Weekend $150 I$275 $150/$275 Page 3 of 6 ACTIVITY/FACILITY 2004 2005 2006 *Deposit: Per Day /Weekend $50/$100 $50/$100 $501$100 Four(4)Field Complex: Per Day/Per Weekend $200/$350 $200 I$350 $200/$350 'Deposit Varies Varies Varies 2. Soccer Field Rentals One(1)Field: Per Day $60 $60 $60 Complex: Per Day/Per Weekend $200/$350 $200 I$350 $200/$350 3. Veterans Park and Athletic Complex Six Fields: Per Day/Per Weekend $400 I$700 $400/$700 $400 I$700 4. Field Rentals Per Hour(1/2/3 hours) $10!$15/$20 $10/$15/$20 $10/$15/$20 5. Li.ht for Field Rentals Per hour/Per field $5 $5 $5 RACE EQUIPMENT RENTALS 1. Printing Stop Watch/Non-printing Stop Watch $10!$5 $10/$5 $10/$5 2. Cones(10) $10 $10 $10 3. Bases,Poles,and Flagging(10) $10 $10 $10 4. Big Time Clock $50 $50 $50 5. Water Cooler/Ice Chest $5 I$5 $5/$5 $5/$5 6. Tables $10 $10 $10 7. Traffic Flags and Vests(10) $5 $5 $5 8. Rental Package#1:Big time clock, 1 printing stopwatch, 10 cones, 10 bases/poles and flagging,2 water coolers,2 tables,10 traffic flags and vests. $75 $75 $75 9. Rental Package#2:Big time clock,2 printing stopwatches,30 cones,20 bases/poles and flagging, 6 water coolers,4 tables, 15 traffic flags and vests. $100 $100 $100 10. Rental Package#3:Big time clock,4 printing stopwatches,60 cones,30 bases/poles and flagging, 12 water coolers,6 tables,20 traffic fla•s and vests. $125 $125 $125 SWIMMING POOLS *Adamson passes are also valid at Southwood Hallman and Thomas pools, excluding the CSISD Natatorium. All discount passes are priced for 25 swims. 1. General Admission Per Person(Ages 3 and up) Hallaran/Thomas $2.50 $2.50 $2.50 Natatorium $2.00 $2.00 $2.00 Adamson $4.00 $4.00 $5.00 2. Discount Pass-25 Swims Hallaran/Thomas $50 $50 $50 Natatorium $40 $40 $40 *Adamson $85 $85 $85 3. Family Season Pass HaltaranlThomas Pass or Natatorium Pass I $125/$125 I $125/$125 } $12552 *Adamson $125 $200 $200 1 4. Individual Season Pass $60 $60 $60 Hallaran/Thomas $80 $80 $80 *Adamson 5. Bab sitter Season Pass $30 $30 $30 Hallaran/Thomas $40 $40 $40 *Adamson $2.75 6. Special Day Care Fee Adamson Lagoon Per Child NA $2.75 7. Pool Rentals(2 Hour Maximum. Limited hours available on $weekends.00 $100 $100 Thomas/Hallaran:25 people or fewer $125 $125 $125 50 •eo•le or fewer 51-76 people $175 $175 77-102 people $225 $225 Each hour after initial 2 hours $75 $75 IIIMMIII Page 4 of 6 ACTIVITY/FACILITY 2004 2005 2006 Natatorium: 25 people or fewer $90 $90 $90 50 people or fewer $100 $100 $100 51-76 people $125 $125 $125 77-102 people $150 $150 $150 _ Each hour after initial 2 hours $75 $75 $75 Adamson: 99 people or fewer $275 $275 $275 199 or fewer $325 $325 $325 299 or fewer $425 $425 $425 300+ $525 $525 $525 Each hour after the initial 2 hours $125 $125 $125 8. Pool Parties Per Person-(2 Hour Maximum. A minimum of eight(8)people required. Party favors are included.)' Theme Party: Southwood and Thomas $5.75 $5.75 $6.00 Adamson Lagoon $7.50 $7.50 $7.75 General Party: Southwood and Thomas $4.75 $4.75 $5.00 Adamson Lagoon $6.50 $6.50 $6.75 Catered Theme Party: Southwood and Thomas $7.00 $7.00 $7.25 Adamson Lagoon $9.25 $9.25 $9.50 General Catered Party: Southwood and Thomas $6.25 $6.25 $6.50 Adamson Lagoon $8.50 $8.50 $8.75 Pavilion Party(Four-table limit): First table $15 $15 $15 Additional tables $5 $5 $5 9. Other Pool Fees Texas SuperGuard Competition Per Person $20 $20 $20 Swim Diaper Fee Per Diaper $1 $1 $1 Tube Rental Fee $1 $1 $1 Deposit $2 $2 $2 Locker Rental Fee $1 $1 $1 Deposit $2 $2 $2 Junior Lifeguard Program Per Person Per Session $65 $65 $70 Guard 2-B Per Person,Per session $65 $65 $70 Duck Derby(Sponsor a duck July 4th) Per Person $3 $3 $2 ltzy Bitzy Tiny Cutie Bathing Beauty&Handsome $3 Boy Contest on July 4th,Per Person $3 $3 $200 "Schools Out Blow Out"at Adamson Lagoon $200 $20023 Pool Trout Fish-out Per Person(Ages 3 and up) $2.50 $2.50 $3 $1.50 Over the 5-fish limit(Per fish) $1.50 $1.50 10. Educational Class Rental 1 Hour/Non Exclusive $25 $25 $25 TEEN CENTER(THE EXIT) All rental rates are based on a party of 1-25 people. Additional fees are added per hour for over 25 attendees. Any ren ta i expecting more than 100 attendees must have prior Supervisor approval. Deposits are refundablef the fac/1ity is le clean and dame•e-free. $10 $® $10 1. Membershi. Per Year $1 $1 2. Non Member Fee Per Da $15 $15 3. Meetin• Room Rental Per Hour $50 $50 De•osit $25 $50 $25 4. Dance/Game Room Rental Per Hour $50 $50 $50 De•osit $50 $50 5. Whole Facility Rental Per Hour (Excludes Computer $50 Lab $75MIMI $75 De•osit - 6. Additional Attendance Fee Per Hour $10 $® $10 26-50 Attendees $15 $15 51-100 Attendees $20 $20 $20 100 200 Attendees Page 5 of 6 ACTIVITY/FACILITY 2004 2005 2006 VENDOR PERMITS 1. Standard Vendor Permit $50 $50 $50 WOLF PEN CREEK AMPHITHEATER -Service Personnel charges will be added accordingly. 1, Private Rentals: Weekday/Weekend $200 I$250 $200/$250 $200 I$250 2. Non Commercial Rental: Weekday/Weekend $425 I$525 $425/$525 $425/$525 3. Professional/Commercial Rentals: Weekday/ Weekend $800/$900 $800 I$900 $800/$900 Fee Chan Ex.lanation: A . manta of the !ate will be added. XTRA EDUCATION CLASSES All Xtra Education class fees will be set according to the individual needs of each class. LEGEND Chan ed or new fees from 2005 and ex•lanation. Page 6 of 6 Parks & Recreation Advisory Board Goals & Objectives FY2005 CITY OF COLLEGE STATION (Not Prioritized) 1. Support Regional Park Initiative (Parks & Leisure, Strategy 4) Complete appraisal of property Appraiser chosen. Appraisal received May 27, 2005. Develop action plan Meeting scheduled with US Representative Edwards staff on July 13, 2005; Second meeting scheduled for August 315t with Representative Chet Edwards and BVCOG Tour for Parks & Recreation Advisory Board members in fall 2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1) Develop long-term plan for redevelopment once drainage issues are addressed Make additional trail improvements Install new trail markers 3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2) Conduct public hearings First held on February 23rd; second hearing on March 29th; Board approval on April 12th El Develop Master Plan EiComplete design process Design process complete. El Bid project 4. Crompton Park (Parks & Leisure, Strategy 2) E] Complete design process Design complete. ElBid project Project pre-bid meeting held on March 3rd; bid opening on March 10th; City Council consideration April 14th. Complete construction Construction underway. EJBegin operation and maintenance ElConduct dedication ceremony Page 1 of 4 Approved by Parks&Recreation Advisory Board: October 12, 2004 Updated: August 4, 2005 5. Veterans Park, Phase II (Parks & Leisure, Strategy Assist with Veterans Memorial expansion roc2) 0 Memorial wall expansion complete November, 2004. t Veterans Day Ceremony November 11, 2004 ❑ Ceremony complete. Complete lighting of four existin soc Project is complete g cer fields ❑ Complete Phase II design plans Design contract approval at October 21, 2004 City Council meeting. In conceptual design phase -plans reviewed by VPAC, Phase II Subcommittee on February 11th 6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2) , Ej Joint meeting with DRB Presentation and discussion of the film 'Small Urban Northgate on February 11th. an Spaces"and discussion of park concepts ❑ Report from Lincoln Center Advisory Committee Scheduled for May regular meeting ❑ Report from Conference Center Advisory Committee ig Report from Senior Advisory Committee ❑ Monthly updates included in Board packets. Report scheduled for May 17th regular meeting. Joint meeting with Planning and Zoning Commission Meeting scheduled for August 18th ❑ Joint meeting with City Council 7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1) Review and approval of recommendations Draft ordinance prepared; discussion at Parks & Recreation Board regular meetings on July 11th and August gth ❑ Approval by City Council 8. Urban Forest Management Plan (Parks & Leisure, Strategy 1) ❑ Revisit or new direction? 9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2) Intergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.) Update given at the regular October meeting. Intergenerational Park Improvements construction contract Council approval on March 10th. Project underway. ❑ Spray Park at Lincoln Center Conceptual design complete; notice to proceed with preliminary design has been given; change order required ❑ Determine use for old buildings at Lincoln Center Meeting with Lincoln Former Students held in April; funds requested for testing services Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 2 of 4 Updated:August 4, 2005 E] Basketball pavilion at Jack and Dorothy Miller Park (Zone 5) ' Construction in progress. El Park Land Dedication Projects (Zone 10) 10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2) EjConduct focus group meetings El Conduct public hearings Meeting conducted on March 3rd Develop survey instrument Survey underway. EiReview and accept final report Parks Board: Council review: Meeting held with RPTS students to go over scope of the project on Nov 11th 2004 11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) First quarter standards report Report given at January 11th regular meeting E] Second quarter standards report Report given at May 17th regular meeting along with Playground Replacement Report El Third quarter standards report Report given at August 9th regular meeting. EjFourth quarter standards report Ei Develop recommendations for improvement 12. Southern Oaks Park (Parks & Leisure, Strategy 2) EjNeighborhood celebration/dedication of park EjReview park plan for additional improvements 13. Support Greenways Program (Parks & Leisure, Strategy #2) El Review and assist with update of Hike and Bike Master Plan Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004 EiReview and assist with update of Greenways Master Plan El Continued support of Hike and Bike Task Force Ken Fogle update at June 14 regular Parks Board meeting. 14. City Center Project support. EDParks and Recreation office recommendations Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 3 of 4 Updated: August 4, 2005 EiParks and open space area recommendations ' City Council presentations made May 12th and 26th Community Center facility recommendations Staff scheduled report to Board planned for August 15. Develop plan of action for Northgate Park. EjReview existing Northgate Redevelopment Plan JDevelop recommendations for neighborhood parks 16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2) DPassport program for Seniors Fall session complete ElPassport program for Teens Senior Olympics Planning senior Olympics for 2006. E: International faculty and scholars picnic Held successfully at Central Park pavilion on October 26, 2004 LI Dog splash day at Hallaran Pool Held on October 24, 2004. 17. Revision of By-Laws for the Board Prepare draft By-Laws Draft turned over for review by Legal. Draft received back from Legal, October12, 2004 E] Board approval with revised By-Laws Review and approval at November 9th Regular meeting. El By-Laws approval by City Council Approved by Council at the February 10th meeting Page 4 of 4 Approved by Parks&Recreation Advisory Board: October 12, 2004 Updated: August 4, 2005 Parks & Recreation Department Goals & Objectives FY2005 CITY OF COLLEGE STATION (Not Prioritized) • Implementation of the CIP Program • Implementation of City Council Strategic Issues • Continuation of Staff Development • Implementation of Special Projects & Programs Implementation of the CIP Program ED FY 2005 CIP Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board FY 2005 Park Land Dedication Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board Continuation of Staff Development ED Complete Management Academy Status: The Assistant Director and all superintendents have completed the course. EDComplete Supervisory Academy (Mollie Binion, Darrel Harvey, Cameron Parker) Status: Graduation November 16, 2004 Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey) Status: Wednesdays January 12 - March 2 rtg Complete NRPA Revenue Management School (David Gerling) Status: Peter Lamont completed the two-year course; David Gerling completed the first year. ElComplete TRAPS Conference (Steve Beachy, Eric Ploeger, Peter Lamont, Curtis Bingham, Sheila Walker, Cheletia Thomas, Eli Williamson, Vera Solis, Zach Lowy, Carisse Depew, Scott Hooks, Geri Marsh. Status: Complete El Conduct Arbor Master Training (Parks & Leisure, #1) Status: Working on schedule for fall session Attend the llth Annual Southeast Texas Grounds Maintenance Conference Status: Complete El Attend the Texas Cooperative Extension Forestry Unit's 'Arboriculture 101' (Curtis Schoessow, Scott Deffendoll, and David Pemberton) Status: Four Saturdays in January 2005 ElCoordinate and prepare for TRAPS Regional Workshop in Fall 2005 Status: 2005 conference scheduled for November in College Station El Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails) Status: Conference attended, December 6th- 8th. Page 1 of 3 Updated: August 4, 2005 Implementation of City Council Strategic Issues Acquire new cemetery site and develop Master Plan (Core Services, #1) Status: Appraisals complete; negotiations in progress Ei Continued implementation of Park Maintenance Standards (Parks & Leisure, #1) Status: FY 2004 overall 89% rating; FY 2005 goal - 90% overall; quarterly reports given to Parks Board. El Continued implementation of the Urban Forest Management Plan?? (Parks & Leisure, #1) Status: On hold pending further directions Continue efforts to make parks more intergenerational (Parks & Leisure, #2) Status: Report given at October, 2004 regular meeting; construction contract approved on March 10th and under construction. Review leisure service programs ( Parks & Leisure, #2) Status: Softball program report October 12, 2004. Fall "Senior Passport"program complete; cricket league proposal received. Internal review of Division 81 programs was been completed in April 2005. El Pursue cooperative efforts with the City of Bryan on joint programming (Parks & Leisure, #2) Status: Planning Senior Olympics for 2006; Men's D State softball tournaments July15-17 2005 Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2) Status: Design contract approval at October 21, 2004 City Council meeting; In conceptual design phase - plans reviewed by VPAC Phase II Subcommittee on February 11th, Promote performing arts (Parks & Leisure, #3) Status: 2005 starlight concert series complete. E] Continued implementation of regional planning and development initiative (Parks & Leisure, #4) Status: Funding approval in BVSWMA FY 2005 budget; Appraisal complete; meeting scheduled with Congressman Chet Edwards and BVCOG on August 31st. ElDevelop action plan for Northgate Park (Parks & Leisure, #2) Status: On hold pending staff discussions El Develop Master Plan for Steeplechase (Parks & Leisure, #2) Status: First public hearing held on February 23rd, Second on March 29th, Board review scheduled for May regular meeting. E] Implement Arboretum improvement plan (Parks & Leisure, #2) Status: Implementation of Special Projects and Programs E1 Implementation of the remote sports lighting system (Parks & Leisure, #2) Status: Complete; New soccer lights will include Sky Logic ElContinue implementation of automated registration software (RecWare) Status: In progress; software installed; testing completed; training completed and software in use. ElConduct benchmark survey of similar cities Status: On-line survey completed January 27th• Results collected from all Big 12 Conference Schools. Results will be received by all involved. D Continue investigation of the feasibility for NRPA departmental accreditation StatUS: Inventory with current level of compliance complete El Continue investigation of the feasibility of implementing a Donations Program for the Department Status: Draft program complete Page 2 of 3 Updated: August 4, 2005 0 Conduct Program and Facilities Needs Assessment (Parks & Leisure, #2) Status: Agreement with TAMU's RPTS department approved; February - focus groups complete; public hearing held on March 3`d; Parks Board focus group on March 8th; all focus groups complete; survey in progress Acquire and implement AED's at select PARD facilities Status: Funding approved in FY 2005 budget; acquisition complete; training held April 1-2. Acquire and install Wolf Pen Creek street banners (Economic Development, #1) Status: Banner design complete; bid awarded for 36 steel banners; signs received; installation pending until light poles can be painted. El Facilitate Cricket program (Parks & Leisure, #2) Status: Facilitate start of user group; site identified for facility; organization of group in progress L1Northgate Music Series (Parks & Leisure, #3) Status: Initial funding approved Ei Investigate Lincoln Center staffing possibilities Status: Reorganization with existing positions complete. Two Assistant Center Supervisors in place as of February 1st J Decide what should be done with old buildings at Lincoln Center Status: Staff met with Lincoln Former Students in April; funding requested for testing services. Page 3 of 3 Updated: August 4, 2005 STRATEGIC PLANS IMPLEMENTATION CALENDAR JULY 2005 - SEPTEMBER 2005 STATEMENT SUBJECT "� � TEAM yl.'tSrtNJ ;® e JULY „ AUGUST SEPTEMBER , S" ' 9 ��r � ��� � '� �� Design firm delivers Master Plan Construction to begin next month on ^�, &Phase I construction docs. Phase I. 4,4: � ' ",•r Staff develops ps FY O6 budget ON HOLD requirements for construction and ft f� � ' o rations for Phase I ON HOLD , t,, Integration between RecWare and ,4 6°Y.Edi` HTE complete 9int Credit cards accepted at all sites � �` �� ��� � ��� , Joint meeting scheduled with �•�: Planning&Zoning for August •:,'.r •"-vA Arty h ' �e ,. 16th eat tirV�e .i'1;j ' 54#ter, itiof. , - ; r t ro eft s ,;,,r,,,,,,,,,4,,,5,, ,q.,',,ii.74.7::',......:;:7''reo-10,,.i'rtioitil '41=11 Present resuttat 3� �i #�r. . . 9uarterparl�. 0# ' • ma[ntnanc+r at�rpys to Parks& „,t„„1, , ,,,,,,4„. ,„. , .„4.„, •+...,,,4 .,...ap. - ).- ..,..,,,,,,,,,,,,..\'„,,L ,,,..„orc.: 5 �� Board atXtpust9itreg}� r mee ng.. ✓ e‘e$ ''''''''"P''''* ''''.� c ON HOLD pending further , , direction , Ar i. e t' �r ,::::,1,: ,-,...,„,..:,,,:40:,:olvf.,!: 1;* s ' , ,,,,f".0....10„:4 ,540t::v.,41.040iii,..42....40.410,,,,r,..1.„, , ,,,,,,...„It,p11.04:44,f,,..,,..,,,,.:?,..;:iiirlpijiifi4i,i1:..,,,,.• /YC �' @ 4� � x8y Complete intergenerational features installation �'' 1 i Needs Assessment Report To ” _� , City Council For Consideration Report to Parks Board $ � MOVED TO OCTOBER W':!".:1' ,:';',7::• y'f 144t,6 Ax '11 i$ 'tlift IBtt aIQ4ItP'Ck'.state Saabs[[ Gins 14&U TAAF Bids �r � @ ttb � , 9d.: 70Ulftattl8f]t` & tle Men's Fast pitch Nationals "� 01 / )• - ' Complete Phase II design e/V11S', e e 8 i T� y i 1 teV@M001,6tit ; gt„ t4py ,L,,,,'y �e' 61�8f'�5, 0 Complete intergenerational features. ,$f�ttlCe jftt�tllVeft. m Complete VPAC Phase H design u � , � x , `y ,; Bid Project NOTE: Shaded items have been completed. • Mf gam, '.... Pyr.ter ' l8 0�l�111 ,meeffng w • t chef Edwar•ds Meeting with Chet Edwards and . � • 4 s si „teak rttath+es#5l July l3 BVCOG on August 3181 S' � • R y 'Repot�ttpsfaf8 f© •• 8f f�utclf u�f3Cpiid Pa Boar�af • 4. reguiarAugustsa� PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY August 3, 2005 '05 Ca•ital Im•rovement Pro"ects Capital Improvement ImproProject Project Completion Manager # Funding Satrttteast Projectsainr�nur�l " Budget Source Date Final ar Twaw a e tr h � Status � c �, M , � Expected/Actual Cost Ea at ',ate irrr f Yerrlent$ xY fi r 11 a , �r 77, 2I .ew K r , � 1n� r ,,0, m , x ",,a".,m w i ' ,`6o' ,. m 0°'untt '' ,''''''"A'rmow« „ ', 9i " �. ' 40 ;-. .r¢,09 a ful x tee/ / led WalfP�nt�9ek�`r��5'a��.���s �,� �t��y��� �`v�����?"'���' � � �5�„ �.ra�8' �rJtl�iftrt �� .� �* ". Wol Pett CrB i Srgt a1 i $12 0•ffi �.'" 1 110 $44270'., a a � � «•• l�ttr •' is B a a ' ; k . vYt 3�u° er nye 5 �.,�✓a tl Centra!#�a�tcSoccei•l=ieli#4t.titCfasJ.n ,-'476."' °�. "�� 8't��f��t &";'''''''.64';',4V:::,;;‘,,' � °����A � �A,p� , Cont+feteit4, 0¢," Krenek Crassin• Pete ?K0408 ,$20,000 General Funds Landsca•in+ Co to 10/04 Lick Creek Park Bike,Rocks,Benpttes,&Slabs Pete GOgZ $20 000 Ci Centre 13104'' 1105 15,606,650 Com•lete Pete P 008 Lincoln Center Ex.ansiorl/1m•rovemelts $7400' `93 Bond 12/31/04 105 Corn.ete Ric PK0319 / $8,850 Greens Rd Landsca r•r v lm•ation Desi n `$98400© bBG Funds 3108 1108 818,448 Com:eta ST0214. . Parkway Prairiea F • i avitt 80 00., Street t>ro ect,und Coni+feta 4/05 - 3128' •$80000 Pete t'K0409 $50 00Q Central Park Soccer L•hts 03 ©*Zone 2 ' 3/05 ' 3t25 $44;796 Corn•late Pete l�t<0408 5285— BO Rock Prairie'Rd Medians Landaca•e General Fund 6105x 4105 $224,x 74 Cote•late Pete il . "St9923 ' ' ' Thomas Pool Collector Tank Re.air igloo() '.s 5 Band' 3/05, 3115 Com.late 23,903 Ric PK0528 $20 000 VPAC Soccer LI.nts '05 General Fund 5/05 5/15/05 $270 470 Corn. tBM Pete. .:', PK0511 $400008, e , General Ftird 5/05 5/13/05 $10 819 Business Park'Si•n Economic Develapment Com.Iete Pete GG0302 $50,000 Business Center Fund 5/05 Veterans Park Phase II $49114.34 In Desi.n Ric P0501 $6,925,000 '03 Bond 10/07 Lincoln Pla .round $50,000 Pendin.Contract Pete PK0533 '05 Gen.fund 10/05 Stee•lechase Park Develo.ment On Hold David Pk0502 $315,000 Communit Dev. 12/05 W.A.Tarrow Sera Park In Desi.n PK0503 Ric $245,000 Communit Dev. Cemete Land Ac.uisition Pendin.Land Contract Ross GG9905 $275,000 Jack&Dorothy Miller Park 98 G.O. Unknown Basketball Court Cover Under Construction Pete PK0512 -- $175,000 '05 WGeneral WPC Muiti.0 .ose Buildin. In Desi.n Ric $700,000 PC T.I.F.Fund 5/069/05 Inter•enerational Park Additions Under Construction David PK0513 $310,000 '03 Bond 9/05 North.ate Restrooms No status Ric $300,000 FY'05 I—Intergenerational Project CIP Summary Under Construction 2 Under Contract o Pendin. Contracts 1 Bids Received o Out to Bid/Re-Bid 0 In Desi•n 3 Pendin. Land Contract 1 On Hold 1 No status 1 24 Park Land Dedication Pro"ects Park Land Dedication `Projects Prioritized Project Project Comp/etion ------ _ _ Status Manager # Budget Funding ZONE 1 -$20,639 Source Date Fina/ _-- Ex IIII1 Actual Cost North.ate Park Ac.uisition 1111111111111111111111 __ ZONE 2-$77,368 On Hold Zone 1 Funds Richard Caner Park Sidewalks -__ Richard Carter Park dsCo •tete Pete ' Ptf0411 20`000 -Re &Ir C• •'eta' rrient 10/31/04 $21435 Richard Thomas Parkd r P Track - Pete PK0529, $�15 000 Paik Zone 2 {Coin•lete" d :Pk0526 ;514$ 61/21 5 ZONE 3-$74,815 11� Xone2 Funds 5105 Central Park Ball field entrance Improvements -- 6121 $67;596 In Design David Redevelopment-- Youn.blood Memorial Fund In Desi.n David PK0534 Central Pond Sailfish Walk In Desi.n David -__ $-4 000 Zone3 Funds - ZONE 4-$22,292 Cornae' p Pk0405 -__ Zane1 10/15/04 _ '.'12/3/04 $46,690 Raintree Im.rovements Concrete Walks -- On Hold NA Zone 4 Funds+ Windwood Im.rovements Concrete Walks On Hold 1 NA $0 $15,004 F Bond ZONE 5 $25 1231111111111.111111111111111111 $0 Zone 4 Fu -- }, t.a�,& "� r C Tl•tete.'•."��''-.�t?68 111111111 Pk04 ;? .. .�. ZONE 6-$86,673 forte�Iwund� ���;1t}dtt4��� ,n ,85`•86 Southwest Park Develo.ment --__ On Hold Pete/David $90,000 Zone 6 Funds Lernontre®Park Disc Golf a • Com.lete Pete V ' Pt{0527 $5 000.Zona 6 Funds 5/15/05 W 04/15/05. ,3,/25 Gabbard Park Sidewalk On Hold David On Zone 6 Funds -=_-ZONE 7-$164,690 John Crompton Park Development� Under Construction Pete PK9803 ZONE 8-$41,804 000 Zone 7 Funds Oct.1/05 ZONE 9-$34,492 ZONE 10-$176,396 Desi.n Edelweiss Gartens On Hold Pete/David ZONE __- 11 $41 788 Pebble Creek Park trnpro;ernente/trot Play round Com.tete Pete. PK0403 $36'500 carie 11 Funds 11/04 38 325 12104' ZONE12-$ 5 $ ==----- ZONE 13-$58282 ----- I—Intergenerational Project Park Land Dedication Summary Cern.feted Under Construction 1 Under Contract 0 Bids Received 0 Pendin. Contracts 0 Out to Bid 0 In Desi•n 3 Pendin• Land Ac•uisition 0 On Hold 6 Total 17 0:/Projects/CIP/CIP&Park Land Ded Project List.doc Page 2 riasLi Victoria National Bank July 13, 2005 Steve Beachy Director of Parks and Recreation 1000 Krenek Tap Rd. College Station, TX 77840 Dear Steve, It has truly been a pleasure serving on the College Station Parks and Recreation Advisory Board for the past four years. My family and I have always enjoyed the excellent facilities and programs provided by the Parks Department and serving on the board was a terrific opportunity for me to learn how difficult it is to create and maintain such a great program. Over the last several years I've had the opportunity to get know and work with much of your staff. Please share with them my appreciation for the great job that they do each and every day. Thanks again for everything you and your entire staff do to make College Station a better place to live. Y r friend, t /17 Don Allison Vice President and Trust Officer P.O.Box 1338 • Victoria,Texas 77902-1338 • (361) 573-6321 • 1-800-242-3120 1c3jW. P.Y5EvY , .7N-JR1`,T, August 9, 2005 PRESS RELEASE Contact: Sally Motl, President Brazos Valley Senior Games Committee Phone: (979) 822-4659 Email: sassym@verizon.net FOR IMMEDIATE RELEASE The Brazos Valley Senior Games Committee is proud to report that the Texas State Senior Games Board of Directors has officially sanctioned the 2006 Brazos Valley Senior Games to be held in the Brazos Valley, April 20-23, 2006. The Texas State Senior Games Board of Directors voted Friday, August 5 in Austin, to sanction the Brazos Valley Senior Games following a presentation by members of the local games committee. The Brazos Valley Senior Games is a local event where individuals ages 50 and older can compete to qualify for the state and regional games with the possibility of qualifying for national competition. Just like the National Senior Games Association and the Texas State Senior Games, the Brazos Valley Senior Games are dedicated to motivating active adults to lead a healthy lifestyle through the senior games movement. Together, we are committed to senior health and wellness, The Brazos Valley Senior Games are scheduled to take place April 20-23, 2006 with events in Bryan-College Station, as well as Caldwell and Somerville. The events to be hosted include: bowling, cycling, golf, horseshoes/washers, swimming, tennis, track and field (Caldwell High School), triathlon(Somerville), volleyball and bridge. The games will bring seniors from all over the state of Texas to compete to qualify in further Senior Games events. Currently, there are sponsorship and volunteer opportunities available. If you are interested in more information, please contact Sally Motl. You can also visit our website at www.bvsrgames.org.