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HomeMy WebLinkAbout02/23/2004 - Regular Minutes - Senior Advisory Committee Senior Advisory Committee Regular Meeting Monday, February 23, 2004 College Station Teen Center 1520 Rock Prairie Road 10:00 am MINUTES Members Present: E.E. Burns, Frank Camplone, Catherine Lamb, Robert Meyer;Vice-Chairman, Haskell Monroe, Neal Nutall, Suzanne Reynolds, Colleen Risinger, Yvonne Stevens, Betty Wilborn and Joanna Yeager; Chairman Members Absent: Fred Dollar and Laura Holmes Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order. The meeting was called to order by Joanna Yeager, Chairman, at 10:04am. II. Hear Visitors. No visitors present. III. Approval of minutes from regular meeting on January 26, 2004. Haskell Monroe made the motion that the minutes be approved. Robert Meyer seconded the motion. The motion passed. IV. Discussion, consideration and possible action from the sub-committees: • Program Sub-Committee. Catherine Lamb reported for the sub-committee. In observance of Black History Month the City of College Station Historic Preservation Committee and the Senior Advisory Committee are planning a Lunch/Lecture for Wednesday, February 25th from 11:30am-1:OOpm at the College Station Conference Center, 1300 George Bush Dr. The purpose for the luncheon is to bring together individuals of all ethnicity, races, and cultures who are interested in furthering race relations in our community. There is no cost, but a reservation is necessary by Monday, February 23rd. Please call Katie Elrod at 764-3761 or Marci Rodgers at 764-6371 for more information. The Azalea Trail Tour will be held on Saturday, March 6th. Seniors are encouraged to sign-up for this day trip to Houston by Thursday, February 26th. Travel is by bus and is scheduled to leave the Teen Center at 9:00am and return by 6:00pm. The cost is $15.00 for a ticket and lunch is on your own. The trip includes transportation and stops at the Bayou Bend Gardens and tours of private homes and gardens in River Oaks. Lunch will be your choice of restaurants located within the River Oaks Shopping Center. V. Review, discussion and possible action concerning committee goals. Robert Meyer, Vice-Chairman, reported that he had met with Marci Rodgers to review and discuss the progress of each of the committee goals. Each month Mr. Meyer will report to the committee on the current status of each goal. Catherine Lamb made the motion that under goal six which reads: "Provide and Promote Non-Organized Areas and Activities for Seniors and Investigate and Expand Programs that Break Down Barriers between Cultures and Races", that a 5th recommendation be added to read: Participate in VIP program with Teen Center by providing projects for youth to work with seniors. Yvonne Stevens seconded the motion. The motion passed. (Copy of Goals attached) VI. Senior Services Coordinator Report. (Report attached) Marci Rodgers asked Katherine Bennett, Teen Center Staff to report on the VIP project. Ms. Bennett reported that on Saturday, February 21S` twelve teens and two EXIT staff members went to Mr. Luke Palermo's home in North Bryan for a service project. During their stay the teens cleared leaves and sticks from his yard and filled approximately 140, 40-gallon bags with leaves. The teens had a great time and enjoyed taking breaks and jumping into the big piles of leaves they had raked! The teens that participated in this service project were able to earn points towards their VIP membership status. VIP is a trip program of eleven trips ranging from going for pizza and bowling to trips to the Houston Livestock Show and Rodeo. The Teen Center staff and Marci Rodgers are working together to coordinate service projects to help seniors in the community. Mr. Palermo's name was given to the group by Elder-Aid. On Saturday, March 13th the teens will work flower beds and clean up jobs at Lulac Oakhill. VII. Next meeting date and agenda items. Monday, March 29, 2004 • Monthly report on activities scheduled at Teen Center and number of participants • An update on the Escort Driver program • Senior discounts at athletic/fitness centers. VIII. Adjourn. The meeting was adjourned at 11:00am City of College Station Senior Advisory Committee Goals FY 2004 The purpose of the Senior Advisory Committee is to address the needs of older adults in the community. The committee members offer ideas to the Senior Services Coordinator for programs that promote the physical, social, educational, recreational and emotional well-being of older adults in the College Station area. The Senior Advisory Committee adopted the following goals for 2003-2004: 1. Develop and Implement a Senior Information Center Need: Seniors need a single location where they can get pertinent senior information Objective: Develop a facility at the EXIT (Teen Center) to be used by seniors during school hours. Recommendations: ❑ 1. Establish an office for Senior Services Coordinator ❑ 2. Develop monthly schedule of activities for Seniors at Teen Center O 3. Purchase comfortable sofa& chairs for lobby of Teen Center(10-30-03) O 4. Purchase display rack for brochures and information (10-30-03) O 5. Complimentary coffee service in lobby(10-30-03) O 6. Signage in front of building (10-30-03) 2. Develop Recommendations for Utilization of the Existing Parks and Recreation Department Headquarters Building Need: Seniors need a facility designated primarily for their needs. The Teen Center can be used temporarily. The new parks and recreation headquarters will be relocated to the new city center. When the department moves the current facility would be available for remodeling and use by the seniors. Objective: A committee was established and found the building to be an excellent facility with some modifications. Dr. Ray Reed is leading the sub-committee. Recommendations: Ei 1. The Senior Advisory Committee approved the motion to pursue the use of the current Parks & Recreation Headquarters as a senior center O 2. Schematic drawings presented by Ray Reed 0 3. Formal recommendation presented to Parks and Recreation Board on January 13, 2004 ❑ 4. The proposed building will include: a central information area in the lobby, staff offices, meeting rooms of various sizes, an elevator to the second floor, a fully equipped kitchen, a computer room, a pool room, an outdoor activity area around the building (covered patios) and various equipment including: computers, TV, VCR, tables, intercom system, and first aid station O 5. All areas will be handicapped accessible 3. Encourage the Development of a Gift Program for Donations to the City of College Station Need: Develop a system to accept donations to the city from generous citizens who wish to contribute Objective: To assist in developing a program whereby citizens can contribute money or personal property as designated gifts that will enhance the City property and prestige. Recommendations: ❑ 1. Finalize a recommended donation application form ❑ 2. Develop a suggested gift list with costs ❑ 3. Suggest to the Park and Recreation Board that the City develop a City-wide gift program and appoint someone manager(possibly the City Secretary or City Forester) 4. Promote and Implement New Low Cost or Free Programs and Continue to Develop Current Programs Need: Some present programs need to be expanded and new ones developed for seniors Objective: To encourage and where possible increase participation in more activities. Recommendations: O 1. Develop free discussion/lunch lecture series E l 2. Develop a monthly calendar listing all City sponsored activities ❑ 3. Expand computer course and other educational course capabilities ❑ 4. Increase organized table activities such as bridge, other card games, dominoes, scrabble and puzzles. ❑ 5. Develop more daytime socials ❑ 6. Develop outside activities such as swimming, fishing, walking, softball, tennis, horseshoes O 7. Promote day trips and cultural events 5. Support and Encourage Programs that Promote Physical Fitness Need: Seniors need to be physically fit Objective: To encourage the development of programs geared for seniors Recommendations: ❑ Encourage walking O Encourage increased swimming and water fitness participation O Develop a video-led aerobic exercise program at the Teen Center O Evaluate senior level softball and tennis teams 6. Provide and Promote Non-Organized Areas and Activities for Seniors and Investigate and Expand Programs that Break Down Barriers Between Cultures and Races Need: Many seniors are not joiners and will not participate or attend an organized program,but they will enjoy the parks and facilities Objective: To encourage the City to develop and expand activities that will encourage these seniors to come together. Recommendations: El 1. To provide benches along trails where people can sit and visit ❑ 2. To provide tables outside where people can play games without formal organization. ❑ 3. To provide coffee and water ❑ 4. Continue to expand the fishing program to encourage a variety interests to participate 7. Continue to Promote Senior Programs Through Effective Marketing Need: Seniors need to be aware of opportunities available to them. Objective: To increase senior program visibility to the population once a central organization can be developed Recommendations: Q KBTX Midday Show promoting Holiday Dance Q Events listed monthly in the Golden Eagle, Datebook, Club Report Q Utilize City Utility Bill Newsletter, Press Releases, Cable Channel El Promote the use of the new City of College Station website address Senior Services Coordinator Report February 2004 The Azalea Trail in Houston A senior trip is planned for Saturday, March 6, 2004. Transportation provided by a chartered bus. We will leave the Teen Center at 9:00am and return by 6:00pm. Cost is $15.00 by Thursday, February 26th and lunch is on your own. We will tour the Bayou Bend Gardens and private homes in River Oaks. The bus will take the group to River Oaks shopping center for lunch. A variety of restaurants are located in the center. We have limited space available. Please join us! Lunch/Lecture-In observance of Black History Month The Senior Advisory Committee and Historic Preservation Committee are working together to bring another free lunch and lecture to the community. Individuals of all ethnicity's, races and cultures interested in furthering race relations in College Station are encouraged to attend. The Luncheon is scheduled for Wednesday, February 25th from 11:30am-1:OOpm at the College Station Conference Center. To make a reservation please contact Kate Elrod at 764-3761 or Marci Rodgers at 764-6371 by Monday, February 23, 2004. Brazos Greenways Council Guided Walk A guided tour is scheduled for Thursday, March 25th at 10:00am at Wolf Pen Creek. The walk is planned for approximately 45 minutes. More information and a flyer will be available soon. Police and Fire Academy for Seniors The College Station Senior Citizen Police and Fire Academy will be offered this year from April 1 —May 20th. The course will be every Thursday at the College Station Teen Center from 9:00— 11:30am. The course is free and designed to give an overview of the two city departments. Applications are available at the Teen Center and Police and Fire Department. Valentine Dance The Gold Medallion Club and Senior Services sponsored a Valentine Dance on Thursday, February 12th. Approximately 25 seniors attended. Door prizes were given away and a good time was had by all. February 17, 2004 Rhonda Raphael Rock Prairie P.T.O. 3400 Welsh Avenue College Station, TX 77845 Dear Mrs. Raphael: Thank you for your letter concerning the potential naming of the track at Jack and Dorothy Miller Park. In March of this year, the City Council is to consider a new policy for the naming of City facilities. When this new policy is approved, we will submit your request to the Parks and Recreation Advisory Board. Thank you for your interest in Jack and Dorothy Miller Park. If you have any further questions, I can be reached at (979) 764-3415 Sincerely, Eric Ploeger Assistant Director College Station Parks and Recreation pas copy: Steve Beachy, Director Rhonda Raphael Rock Prairie PTO 3400 Welsh Avenue College Station, Texas 77845 Ric Ploeger College Station Parks And Recreation Board 1000 Krenek Tap Road College Station, Texas 77845 Dear Board Members, The Rock Prairie PTO would like to name the track located at the Jack and Dorothy Miller Park in honor of Coach Carole Weldon. Coach Weldon has been instrumental in creating and establishing the Road Runner program utilized by the students at Rock Prairie. This is a wonderful opportunity to recognize her hard work and her visionary methods. She encourages the children to set and achieve physical goals that they normally would not do. The students have all had the joy of celebrating their accomplishments with Coach Weldon. On behalf of the PTO, would you please consider our request? Thank you. Sincerely, honda Raphael CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers 1 not be in attendance at the meetingof ilaCUU-k sOlgg I will for the reason(s) specified: faueR9V V V oGa- ,`I, itlf2.40 ..-sruojot Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date. o:board/absenteeform.doc City of College Station Parks & Recreation Department Goals & Objectives FY2004 Implementation of the CIP Program Implementation of Special Projects & Programs Continuation of Staff Development ' Implementation of City Council StrategicIssues Implementation of the CIP Program • Implementation of the FY2004 CIP and Park Land Dedication Project List Status: In progress. Refer to project list. ® Support the November 2003 bond election projects Status: Election on Nov. 4, 2003. Continuation of Staff Development ® Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek) Status: Graduation on Feb 13, 2004. ® Complete Supervisory Academy (Pam Springfield, David Wood) Status: Graduation on Tuesday, November 18, 2003. ® Complete Emergency Management Academy (Jimmy Charanza) Status: Graduated from the class on February 25th Z Attend NRPA Revenue Management School (Peter Lamont, David Gerling) Status: Attended February 7th _ 11th ❑ Attend TRAPS Conference (Peter Lamont, Geri Marsh) Status: Will attend March 10th - 12th ❑ Conduct Arbor Master Training Status: (Date to be Determined) ® Attend the 10th Annual Southeast Texas Grounds Maintenance Conference in Conroe (to obtain required CEU's to maintain pesticide applicator's licenses) Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley, Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards attended on October 22, 2003. Implementation of City Council Strategic Issues ❑ Acquire new cemetery site and develop a plan for operations (VS1S1e) Status: Department is currently working on a Cemetery Management Plan. ❑ Continue implementation of Park Maintenance Standards (VS2S1a) Status: 1st Quarter Report presented to the Parks and Recreation Advisory Board on January 13, 2004; ❑ Continued implementation of the Urban Forest Management Plan (VS2S1b) Status: On hold. ® Continue efforts to make parks more intergenerational (VS2S2a) Status: Ongoing. Report to Council on February 26, 2004. ❑ Review leisure service programs (VS2S2b) Status: ❑ Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c) Status: Ongoing. Joint meeting on April 15, 2004. ❑ Develop Veterans Park & Athletic Complex, Phase II (VS2S2d) Status: ® Develop new five-year Parks Capital Improvement Projects (VS2S2e) Status: Completed January 26, 2004 ❑ Promote performing arts (VS2S3a) Status: Marian Anderson String Quartet performances on Nov. 2„1 and 3rd. 2004 Starlight Music Series planning in progress. Parks&Recreation Dept. FY04 Goals& Objectives Page 1 of 2 Updated: March 2, 2004 Z Implement regional planning and develop initiative (VS2S4a) Status: Dr. John Crompton gave a report to the Parks & Recreation Advisory Board on November 4th, and the Board was in consensus on supporting a resolution to go to the City Council in support of a future regional park site in Grimes County. The resolution was approved by the Board during its December 9th meeting. • Update the Park Land Dedication Ordinance (VS3S1d) Status: Draft document complete - February 2004. Implementation of Special Projects & Programs ® Assist with the development and implementation of the City's website Status: The City went on-line February 3, 2004. ❑ Implement automated recreation registration software Status: RecWare contract approved byCouncil on January 8, 2004. Software installation March 15th - 22nd ® Adopt and implement temp/seasonal pay plan Status: In progress. Plan has been completed - February 2004. ❑ Implement cemetery software Status: Request for proposals being developed. ❑ Conduct benchmark survey of similar cities Status: Parks information has been entered into ActiveParks.Org. ® Coordinate the City's 65th Birthday Celebration on October 19th Status: Complete. ❑ Investigate the feasibility for departmental accreditation Status: Initial staff "kick off" meeting on November 18th. In progress. ❑ Investigate the feasibility of implementing a Donations Program for the department Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete. *4C.1°°4.°°- Parks&Recreation Dept. FY04 Goals& Objectives Page 2 of 2 Updated: March 1, 2004