The URL can be used to link to this page

Home My WebLink About09/10/2002 - Regular Minutes - Conference Center Advisory Committee CITY OF COLLEGE STATION CONFERENCE CENTER ADVISORY COMMITTEE MONTHLY MEETING Tuesday, September 10,2002 AT 5:15p.m. College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 MINUTES Staff Present: Grace Calbert,Conference Center Facility Supervisor Nita Hilburn,Recording Secretary Members Present: Mollie Guin(Chair),Ed Holdredge,Fran Lamb(Vice Chair),Glenda Elledge Call to Order: The meeting was called to order at 5:25pm Pardon-Consider requests for absences of members from meeting: None Hear visitors®None Approval of the Minutes: Mollie Guin motioned to approve the minutes for August 14,2002.Fran Lamb moved the motion. Glenda Elledge seconded the motion. Revenue Reports: Revenue reports were reviewed for August 2002. Revenues for August 2002 were$7,052.60 versus August 2001 of$8,172.48. Number of clients served August 2002 were 5,463 vs.August 2001 of 4,602. Fran Lamb moved the motion.Ed Holdredge seconded the motion Presentation,discussion,and possible action concerning changing the monthly meeting date and time. Fran Lamb moved that after doing necessary paper work College Station Conference Center Advisory Committee meetings should be changed to the third Wednesday of the month starting at 12:00noon beginning on 01/2003. Glenda Elledge seconded that move. Adjourn: Ed Holdredge motioned to adjourn. Glenda Elledge moved the motion and Fran Lamb seconded. The next meeting will be held at the College Station Conference Center on October 8,2002 at 5:15pm. Respectfully submitted, Nita Hilburn,Recording Secretary CONSTITUTIONAL BY-LAWS OF THE CONFERENCE CENTER ADVISORY COMMITTEE CITY OF COLLEGE STATION,TE S THE COMMITTEE SHALL BE GOVE s'. ED BY CITY O' r{IN CE NUMBER 2009 These by-lawsincorporatespecific s ecific rules and regulations of the "College Station Conference Center Advisory Committee", hereinafter referred to as the Committee. These rules and regulations are in addition to the guidelines set forth by the City of College Station in Ordinance number 2009. Any points not addressed in these by-laws are under the guides of the previously mentioned ordinance. ARTICLE 1 -RULES OF THE COMMITTEE Section 1.Termination Any committee member appointed by the Parks and Recreation Advisory Board shall forfeit that membership if absent for more than three (3) consecutive meetings, in one (1) appointment year, unless the absenteeism is for medical reasons. Absenteeism may also be excused by the Committee or by the Parks and Recreation Board. If a member goes beyond this absenteeism limit, the Parks and Recreation Board shall be advised to declare the position vacant and appoint a new member to fill the vacancy. Section 2®Limitations The Committee shall not be authorized to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Conference Center, unless expressly authorized to do so by the CITY COUNCIL. The Committee shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory body of the CITY OF COLLEGE STATION. ARTICLE II-MEETINGS Section 1.Regular Meetings The regular meeting shall be held on the 2nd Tuesday of each month at the hour of 5:15 p.m. 3rd Wednesday of each month at the hour of 12:00 noon at the Conference Center. Section 2.Notice of Meetings Notice of all regular meetings shall be delivered to each member of the Committee at least five (5) days prior to each meeting. Notice of all meetings shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. Section 3. Special Meetings Special meetings may be called at any time by the Chai an of the Committee or by three (3) members of the Committee. The Notice of Special Meeting shall state specific items to be discussed. No items other than those designated in the notice may be discussed. Section 4. Place of Meeting The place of the meeting shall be the Conference Center unless otherwise stated in the call. Section 5. Quorum The Committee consist of five (5) members, and a maximum of two alternates, therefore, at least three(3)voting members shall constitute a quorum. Section 6. Rules of Order General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and regulations of the Committee shall be observed in conducting meetings of the Committee. Section 7. Order of Business The following shall be the Order of Business of the Committee, but the rules of order may be suspended and any matters considered or postponed by action of the Committee. 1. Call to order. 2. Roll call. 3. Consideration of minutes of last regular meeting and of any special meetings held subsequently and their approval or amendment. 4. Petitions or communication from visitors. 5. Reports. 6. Committee concerns. ARTICLE III- OFFICERS AND EX OFFICIO MEMBERS Section L Duties of the Committee Chairman The Chairman of the Committee shall preside at the meetings of the Committee. Section 2. Duties of the Vice-Chairman The Vice-Chairman of the Committee, in the absence of the Chairman, shall perform all the duties of the Chairman of the Committee. In the absence of both the Chairman and the Vice-Chairman, the Committee shall elect a Chairman pro tempore who shall perform the duties of the Chairman of the Committee. Section 3®Duties of the Conference Center Supervisor The Conference Center Supervisor, or his/her designees, are ex officio member and shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. Section 4.Duties of the Conference Center Liason This individual is a member of the Parks Board who shall attend all regular meetings and participate in discussions,but shall not be entitled to vote. This individual will be appointed by the Parks Board. Section 5.Alternate Members These members are approved by the Committee and assigned special duties. They are asked to attend all regular meetings, but shall not be entitled to vote. If there is no quorum, the alternate members will be authorized to vote on items presented during that meeting. ARTICLE IV- SUB-COMMITTEES Section 1. Appointment of Special Sub-Committees Special sub-committees shall be appointed by the Chairman for consideration and study of any matter not covered by the Committee during regular or special meetings. The Chairman or Vice- Chairman are ex officio members and shall attend sub-committee meetings and participate in discussions. The special sub-committee shall report their findings to the Committee. ARTICLE V-AMENDMENTS Section L Amendments These by-laws may be amended at any regular meeting of the Committee by a majority vote of the members present,provided previous notice of the nature of any proposed amendment shall have been given at least one (1)regular meeting before the action thereon shall be taken. The by-laws' amendments must be approved by the Parks and Recreation Board. APPROVED: Mollie Guin, Chair Date Attest: Nita Hilburn, Co ittee Secretary Date Approved by College Station Parks and Recreation Board on the day of 2002. John Nichols, Chair Parks and Recreation Advisory Board Date Attest: Kristin Lehde, Board Secretary Date • Kris Lehde- Redevelopment Fee Summary Page 1 From: Kris Lehde To: Allison@fabtexas.com; Bill@pianoplace.net; Davisg@fabtexas.com; GDAVIS6264@AOL.com; gschroeder@aggiecatholic.org; Jodi Warner; Jpn@tamu.edu; Ifarns@tca.net Date: 9/27/02 9:11AM Subject: Redevelopment Fee Summary Good morning. One of the agenda items scheduled for the October 8th Regular Board meeting is a staff report concerning the Park Redevelopment(Surcharge) Fee. Please see attached summary as of today (9/27/02). Also, there is a one-time Service Level Adjustment, in the amount of$31,400, included in the Fiscal Year 2003 budget($24,200 for improvements at the Central Park Softball Complex; $7,200 for improvements at the Southwood Valley Baseball Fields). In case you are unable to open this file, I am also including this information in your packets. If you have any questions concerning the redevelopment fee, please contact Peter Lamont at 764-3731. Have a wonderful weekend! Kris Lehde Staff Assistant College Station Parks & Recreation (979) 764-3414 CC: Glenn Brown; Peter Lamont; Ric Ploeger; Steve Beachy; Tom Brymer GM200107 CITY OF COLLEGE STATION 9/27/02 Project/Account Inquiry 08:41:47 Account number 138-0000-441.00-00 Description . CHARGES FOR SERVICES / PARKS AND RECREATION Position to: Project m--e options, press Enter. .elect Project Description Year to date Project to date _ PK0082 Adult Soccer 3,175.00 7,075.00 _ PK0090 C S Little League 9,820.00 15,120.00 _ PK0091 CS Youth Soccer Assoc 13,480.00 26,105.00 PK0092 Brazos Magic Soccer C 150.00 150.00 _ _ PK0108 Instructional Basebal .00 1,420.00 PK9810 Adult Flag Football 900.00 2,240.00 _ PK9811 Youth Flag Football 2,110.00 4,765.00 _ PK9828 Girl's Softball 2,515.00 6,700.00 _ PK9943 Adult Softball 34,645.00 100,130.00 2002 Ytd total: 66,795.00 Ptd total: 163,705.00 F12=Cancel Park Land Dedication Projects Completion Park Project Funding Projects Prioritized .•••• Status Manager # Budget Source Exo ected/Actual Cost ;tpitigotigitigttitgt;;:::isviTFAFtelti;ltr.IT3ittr-Erititiflfgloittigfnitli Northgate Park Acquisition Wolf Pen Creek Trails In Design Raintree Improvements On Hold Pete NA $0 Zone 4 Funds Windwood Improvements • On Hold Pete NA $0 Zone 4 Funds Edelweiss Park Pedestrian Bridge&Vegetation/ On Hold Pete NA $15,000 Zone 5 Funds Southwood Athletic Park Playground Covers' . On Hold Pete NA $20,000 Zone 5 Funds Brothers,Fitch,Miller Benches/ On Hold David NA $25,000 Zone 5 Funds Jack&Dorothy Miller Park Playground Cushion On Hold David NA $0 Zone 5 Funds Southwood Sidewalks/ On Hold Pete NA $0 Zone 5 Funds Longmire Park Playground&Picnic Unit On Hold Pete NA $0 Zone 5 Funds tttiltllitllfitilitiftigtggflt!fgtrjttttgritirltgtilttltttilgit South Knoll Rubber Cushion On Hold , Ric NA $8,000 Zone 6 Funds Anderson Walk and Benches . On Hold • Pete NA $30,000 Zone 6 Funds Bee Creek Benches/ On Hold David NA $10,000 Zone 6 Funds Anderson Park Swing Set On Hold David NA $10,000 Zone 6 Funds Gabbard Park Sidewalk' On Hold • Pete NA $35,000 Zone 6 Funds Woodway Park Development Pending Land Acq. Ric PK9803 $600,000 Zone 7 Funds Unknown Shenandoah Park Development/ On Hold Pete NA . $0 Zone 10 Funds 1111111111111111111-1111111tilmatilitilitigitor1111111111-111111,11. Pebble Creek Park Improvements/Tot Playground On Hold Pete NA $0 Zone 11 Funds r " " • : "," „ Note:$0 budget-To be determined I-intergenerational Project Park Land Dedication Summary Under Construction 0 ef,. Bids Received 0 Pendin. Contracts 0 Outto Bid 0 In Desi n 0 .-,Pendin. Land Acsuisition ..,Postioned 0 On Hold I. Total 16 Page 2 0.1ProjectsICIP/CIP&Park Land Ded Project List.doc Senior Services Coordinator Report September 2002 At the last meeting of the Senior Advisory Committee the following topics were mentioned as items of interest and asked the Senior Services Coordinator for additional info ation. • Charter Bus for Day Trips BCS Bus Charter arranges trips with Coach USA. Busses seat up to 55 passengers and they have a five-hour minimum charge of$625.00. After that it is $2.50 per mile, They will use hours or miles whichever is greater. Quotes available on line or by calling 775-2233. • Trash Receptacles: The co ittee would like to see trash receptacles placed around neighborhoods that are close to Kyle field on game days. Pete Caler, Sanitation Superintendent said the city will place receptacles on public property and in the North Gate area and not on private property. He suggested I contact code enforcement. • Adopt-a-street: Dale Picha, Assistant City Engineer for the Public Works Dept. oversees this program. Application and packet available and he will also help the organization 1.cate streets. A contract is included in the packet. The packet was given the Catherine Lamb. Ballroom Dance and Lessons Dances were held on Thursday, September 12 & 26th at the Conference Center. We had 50 attend the first dance and 30 attend the second dance. Walkers Walkers are encouraged to meet once a week on Thursday at 8:00am at Central Park to walk with others. Individuals track their personal miles as they walk the new Wayne Bryan Bike Loop. Attendance has been low this summer, but with the cooler weather and advertising we hope to increase the participation. Classes The second session of Computer 101 and 102 classes will begin the first of October. Registration takes place at the Parks and Recreation office. „,'-''',..,,--, ,„...__________,..„,_„,..„_/;;;_-_---------,----- ,,,,---) • / I ' ,-.„;‹, "1-I *,..,...,ft-1 /-cf-J,-ft:---- i i-i/,...,,,,,,-1,(7,,-,1) ''..7”: ..Aff'ff,,„,---, /1_,;-/Itif'„/' -::::--;7: ,'41-:,„--,,,,, ,-, c-%„•,•-,-,,./.,--',/1 ( 4--'.-- _ _ , __ „,,,,,,,,_ if./,‘„,-/_/_':"--T.----_, f ___ _ _L.._,;, ---' 4,-"---i:kr_'...._"ti I 1.---"„ ,- , _ / 4,--_, -_- ,,,,---;-,- ,„„, ,(../,-,.._-/‘c,/--/•,,c‘../cf,,,t„,,e.; ,-----_i , _ k.„,,,,, /8'1 ,;------- ____,„. ./---/ — ,---, •,' 1 , 1 .nt-1 1.-'\ ,,1 i ,.„.....,.. , -.P14'. L. Al ; i -,,,,,•,,,,,,--,,,,, ''',„--'5.'..,,J ,---, , ! „..Aiv ii'