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HomeMy WebLinkAbout02/08/2000 - Regular Minutes - Conference Center Advisory Committee CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Tuesday, February 8, 2000, 5:15 p.m® College Station Conference Center MINUTES MEMBERS PRESENT Mollie Guin (Chair), Fran Lamb (Vice Chair), Eileen Sather, & Ed Holdredge MEMBERS ABSENT None Absent STAFF PRESENT Grace Calbert, Supervisor Kim Fox, Secretary/Scheduler HEAR REQUESTS FOR ABSENCES None HEAR VISITORS CALL TO ' I ER Fran Lamb called the meeting to order at 5:30 p.m. Mollie arrived shortly after and resumed Chairperson duties. APPROVAL OF THE MINUTES Mollie requested the minutes of January 11, 2000 be reviewed. The minutes were reviewed. Eileen Sather moved to accept the minutes as presented. Ed Holdredge seconded the motion. All in favor and motion passed. OLD BUSINESS Committee Member Position—Grace reported three applications have been turned in for the three open positions. The applications were going to be reviewed at the Parks and Recreation Board Meeting that will be held this same evening at 7:00 pm. Kris Startzman, of the Parks and Recreation Department, feels that there should be at least one more applicant for the board to review before they approve to fill the positions. Therefore, Kris will place this item on the agenda for the March 14th Parks and Recreation Board Meeting. NEW BUSINESS Grace distributed the updated Mission and Vision Statements approved by the City Council on January 13, 2000, for the City of College Station. Discussion and adoption of updated Policies and Procedures—The committee reviewed the old policies and procedures and potential changes. Many adjustments were made through the discussion. A revised copy with corrections is attached. There was a discussion regarding clients that register for a 9 month reservation block. Fran made a motion to grandfather all clients that previously registered for a 9 month te in May 1999. Effective immediately, clients not grandfatered wishing to reserve for a 9 month term must submit a written request to the Conference Center Advisory Committee to be able to do so. Mollie seconded the motion. The committee was all in favor. Motion passed. Discussion on revision of fees—The committee reviewed the current fees for penalties to provide janitorial fee or set up changes. The current janitorial fee penalty is $20.00 per hour per man. This is compared to $15.00 charge when it is prearranged. The committee felt the penalty should be more significant. They approved to change it to a $30.00 flat fee. Also, upon reviewing the set up change penalty the committee also felt this was not significant enough of a penalty. They approved to change this from $10.00 per hour, one hour minimum to $20.00 flat fee. Storage Fees - The committee felt an item needed to be added to the Fee Schedule regarding the 'After hours storage fee'. This will be added as item number: III. Other Fees, E. After Hours storage fee. All changes will be made on the Fee Schedule and Policies, Rules, and Regulations accordingly. REVENUE REPORT January 2000, revenue was $8,274.98 versus the January 1999, revenues of$7,333.92. UPCOMING AGENDA ITEMS No items for the upcoming agenda. ADJOU' Fran moved that the meeting be adjourned. Eileen seconded the motion. Meeting was adjourned at 6:45 p.m. The next meeting will be held at the College Station Conference Center on Tuesday, March 14, 1999, at 5:15 p.m. Kimberly Fox, Secretary Attachment: Revised Policies, Rules and Regulations