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HomeMy WebLinkAbout08/10/1999 - Regular Minutes - Parks Board 111111111.111 1111111111111 01 110 • 111•1111 1111111111111111111111 :"9 .:VIIIIMIIIIIIII 111111 IMOConfrene Staff Present: Steve Beachy, Director of Parks and Recreation;Pete Vanecek, Senior Parks Planner; Curtis ,Bin hamParks Operations Superintendent; Kris Startzman, Bingham, Board Secretary. Board Members Present: Chris Barzilla, Chairman; George Dresser, Co-Chairman; Glen Davis; Susan Allen; Sarah Birkhold; John Nichols. Board Members Absent: Bill Davis; John Crompton, Alternate. 1. Call to Order: The meeting was called to order at 7;05 p.m. 2. Hear Visitors: There were no visitors. 3. Pardon—Consider Requests for Absences of Members from Meetings: Glen Davis ........... made a motion to accept the absence of John Crompton as excused. George Dresser seconded the motion. All were in favor and the motion passed 6-0. 4. Oath of Office for Returning Parks and Recreation Board Members—Chris Barzilla and George Dresser: Chris Barzilla and George Dresser took, and swore to uphold, the Oath of Office to the Parks and Recreation Department. 5. Approval of Minutes from Regular Meeting of July 13, 1999: Glen made a motion to approve the minutes from regular meeting of July 13, 1999. Sarah Birkhold seconded the motion. All were in favor and the motion passed 6-0. 6. Discussion and Possible Action of Joint Projects with College Station Independent School District(CSISD): a. Jack and Dorothy Miller Jogging Track: Steve Beachy does not have input from the School District regarding this item yet. The cost to fix the eroded areas of the track with concrete is estimated at $6,000 it would cost an additional $10,000 to lay rubberized cushioned surfacing. Steve mentioned that the cost to fix the entire track would be substantially more. Steve said that the Department could fix the eroded areas with concrete, and if the Board decides at a later time to add rubberized cushion surfacing, the Department can do it. Glen asked about other sources of funding. Steve { discussed the possibility of requesting City funds for contingency. Page Y of 4 Parks&Recreation Board Regular Meeting Tuesday,August 10,1999 0 BoaralMinutes99/8-10-99.doc Steve asked the Board what steps they would like to take if the School District does not agree to participate in funding the project. George asked if there is a joint-use agreement between College Station Parks and the College Station Independent School District regarding the maintenance of joint projects. Steve said that the School District and the Parks Department share the development costs, and that the Parks Department maintains a park once it is built. Steve suggested repairing the track over the Labor Day weekend to minimize the disruption of school. George would like the Department to find out if there is a common agreement with the School District regarding the maintenance or replacement of capital items on a cost-sharing basis. Steve will look into this question prior to the next meeting. George said that the eroded parts would need to be fixed before school starts. Chris brought up the fact that it would cost $6,000 to lay concrete on the track and an additional $10,000 to lay rubberized cushioned surfacing(for a total of$16,000). If the School District agrees to pay for half of the cost to rubberize the track,then the City would only have to pay $8,000. Glen made a motion to proceed in repairing the eroded areas of the track with concrete and to explore the possibility of sharing the cost to rubberize it with the School District. If the School District agrees to share the cost to rubberize the surface, the Parks Department will lay the rubberized surfacing. Susan Allen seconded the motion. All were in favor, and the motion passed 6-0. b. Tennis Courts: Steve said that there are two parts to this item. One deals with the placement of tennis courts at Willow Branch Intermediate School, and the other deals with the lighting at A&M Consolidated High School Tennis Courts. Placement of Tennis Courts at Willow Branch Intermediate School: As part of this project, the School District intends to build tennis courts at the Junior High School. They are looking at placing two tennis courts at the south end of Tiger Stadium, and the other two between the Junior High School gymnasium and the Southwood Athletic Park Senior League fields. The Parks Department is proposing to bid all four tennis courts at once. The School District would pay for the two tennis courts at the Junior High School and the City would pay for the two at Willow Branch Intermediate School. The School District has an engineering firm that will design all four courts, and has asked the City to manage, conduct the bids, and supervise the project. Steve mentioned that the City's legal staff has voiced concerns regarding this request. The City may decide to provide the funds for the two tennis courts at Willow Branch, and let the School District build them and handle the project. Chris asked if both courts would be lighted. Steve responded that the courts at Willow Branch would be lighted. Steve is not sure if the courts at the Junior High will have lighting, although they will have to be built so that lighting could be added at a later time. George asked if the tennis courts would be open to the public. Steve responded that they would be, when the schools weren't using them. Glen asked if there would be an agreement for ongoing maintenance of the tennis courts. Steve responded that the Department would look into this as part of the joint-use agreement. Lighting at A&M Consolidated High School Tennis Courts: Steve asked if the Board would like to make a recommendation to the City Council concerning the lighting at Page 2 of 4 Parks&Recreation Board Regular Meeting Tuesday,August 10,1999 O Board/Minutes99/8-I0-99.doc the A&M Consolidated High School tennis courts. Pete Vanecek mentioned that it would cost approximately $70,000 to add lighting to six courts. John asked if the Department would request contingency handing from the City Council. Steve p responded that if approved, it would probably come out of next fiscal year's funding. p John made a motion that Parks staff propose to the City Council, a request for$70,000 to light the six tennis courts at A&M Consolidated High School, contingent upon a joint-use agreement with the School District. Sarah seconded the motion. All were in favor, and the motion passed 6-0. Steve said that the Department would make sure that the g joint-use agreement covers allowing public access to the tennis courts, and that notices would be posted at the courts and possibly on the Internet. c. Indoor Recreation Center: Steve mentioned that the College Station Independent School District has expressed interest in the concept of building an indoor recreation center with the Parks Department,that would be located at the new elementary school south of Barron Road. Steve suggested that over the next few months, if the Board is interested in building a facility, they should explore the possibility of securing an Indoor Recreation Grant from the Texas Parks and Wildlife Department. He said that if built, this facility would serve the south end of the City to accommodate the population growth to the south. Steve talked about the grant cycles. He said that one ends in January and the other ends in July. He also mentioned that the competition for indoor grant funds is less competitive than the competition for outdoor grant funds. He went on to say that the City's matching funds would have to come from another source—funds for this were not appropriated ro riated in the last bond issue. He suggested that a good time to submit an application would be next summer, in the cycle. The Board was all in favor of pp July pursuing an Indoor Recreation Grant to build an indoor recreation center with the CSISD. Steve suggested appointing a subcommittee during the next Board meeting that would be interested in working on the grant application. d. School/Neighborhood Park: This item was discussed in the above items. 7. Discussion Concerning College Station Economic Development Funding: Steve pointed out that Kim Foutz is the Economic Development Director for the City, and suggested inviting her to a future Board meeting to answer questions pertaining to this item. Chris mentioned that he had requested this item to be on the agenda to discuss the 1/2 cent sales tax that the City generates, and possibly using this revenue to help build community and regional parks. It was determined that Kim Foutz would be invited to a future Board meeting to discuss this item. 8. Discussion and Possible Action Concerning Veterans Park and Athletic Complex: Steve said that the Veterans Park and Athletic Complex subcommittee members, Parks staff, and several other agencies went on a tour of Veterans Park and Athletic Complex. He mentioned that weekly subcommittee meetings have been set up for the conceptual design of the park. They will be held on Friday's from 3:00PM to 5:00PM. He went on to say that the concept will need to be put in place before the Board can go to City Council for approval. Public Hearings will also need to take place. Page 3 of 4 Parks&Recreation Board Regular Meeting Tuesday,August 10,1999 o:Boar d/Minutes99/8-10-99.doc 9. Consent Items: Ca ital Improvement Report: Steve mentioned that the Teen Center opening and p p dedication would not be on September 1st as planned, rather it would probably be on September 20th or 21st. It was suggested that for the future Capital Improvement p gg p p reports, add onlynew items and dropoff the old projects. Steve mentioned that the P � Department will soon bid the first part of a trail project for the section between Johnny Carino's and Kona's Steakhouse on Harvey Road. The next Wolf Pen Creek Oversight Committee will be held on September 7, 1999, at noon at the City Hall Council Chambers. Discussion of Next Meeting Date and Agenda: Lick Creek Park Trail Grant Application—George Dresser asked that this be put on as a future agenda item. He suggested coming up with a better strategy and reapplying for a grant before Christmas. Kim Foutz will be invited to discuss the City's Economic Development Program. A subcommittee will be appointed to work on an Indoor Recreation Grant. 10. Adjourn: Glen made a motion to adjourn the meeting. Susan seconded the motion. All were in favor and the meeting was adjourned at 8:57P VI. Page 4of4 Parks&Recreation Board Regular Meeting Tuesday,August 10,1999 O:Board/Minutes99/8-10-99.doc