HomeMy WebLinkAbout03/09/2010 - Joint Minutes - Wolf Pen Creek Oversight Committee
JOINT MEETING OF
WOLF PEN CREEK OVERSIGHT COMMITTEE
AND DESIGN REVIEW BOARD
MINUTES
1:30 PM, TUESDAY MARCH 9, 2010
CARTER CREEK WASTE WATER TREATMENT PLANT
2200 NORTH FOREST PARKWAY
COLLEGE STATION, TX 77842
STAFF PRESENT: Amanda Putz, Staff Assistant; Brandi Whittenton,
Jason Schubert, Lance Simms, Peter Lamont, Jeff
Kersten, David Gerling, Sheila Walker, Scott Hooks,
Marco A. Cisneros, Director; Donald Harmon; David
Neeley, Chuck Gilman, David Schmitz,
COMMITTEE PRESENT: Gary Erwin, Jody Ford, Marc Chaloupka, Larry
Stewart, Randall Pitcock, Sharon Colson, Kenny
Mallard, Dennis Maloney
DRB PRESENT: Katy Jackson, Jason Kinnard, Alan King, Ward Wells
VISITORS: No visitors present.
1.Administering the Oath of Office and Swearing in of new committee
members: Amanda Putz duly swore in members Sharon Colson, and Kenny
Mallard to the Wolf Pen Creek Oversight Committee.
2.Roll call and call to order: The Wolf Pen Creek Oversight Committee
meeting was called to order with a quorum present at 1:33 p.m.
3.Pardon and possible action concerning requests for absences of
members: John Nichols and Marsha Sanford had sent in requests for
absence, while Scott Shafer sent in a pardon for having to be late to the
meeting. Gary Erwin made a motion to approve the absence requests and
pardon submitted and Marc Chaloupka seconded the motion. The vote was
called. All were in favor, and the motion passed unanimously.
4.Presentation, possible approval, and discussion on the January 26,
2010 minutes of the Wolf Pen Creek Oversight Committee: Marc
Chaloupka made a motion to approve the minutes as submitted and Sharon
Colson seconded the motion. The vote was called. All were in favor, and
the motion passed unanimously.
5.Update on the Special Events Activity at the Wolf Pen Creek
Amphitheater: Sheila Walker gave an update on the Special Events
Activities at Wolf Pen Creek Amphitheater. This was an informational item
only, and no action was required. Discussion followed.
Katy Jackson arrived at 1:41 p.m.
Ward Wells called the Design Review Board meeting to order with a
quorum present at 1:50 p.m.
6.Presentation, possible action, and discussion regarding the Wolf Pen
Creek Water Feature and Festival Area Project: Donald Harmon, Project
Manager, gave a presentation over the Wolf Pen Creek Water Feature and
Festival Area Master Plan. Sharon Colson said that she thinks between April
2010 and October 2010 that construction should take place, as they have
already made their design specifications for the project. Chuck Gilman,
Director of Capital Projects, reported on exactly what they have to do before
construction can take place. Marco A. Cisneros also reported on what has to
be done with soil testing, elevations, etc. Discussion followed regarding all
that has to take place in order to meet certain requirements. Chuck Gilman
reported that he wants the Oversight Committee to give them the amenity
priorities so that they can compose the bid, prioritizing the amenities for
construction.
Committee members expressed their concern on not moving with the
timeline as fast as they expected to achieve headway on the timeline. The
next meeting of the WPC Oversight Committee will be scheduled for May.
Sharon Colson explained that she thinks that seven months is too long for
the design phase, because she has had experience with the building phase
before with other projects.
It was explained that there was a misunderstanding regarding the amount of
time that it takes for this project to lift off, and that everyone had a different
set of expectations. At the next meeting there will be hard documents, and
a budget set for the project. The budget for this project was explained
amongst everyone. Dennis Maloney requested a motion to accept the Wolf
Pen Creek Master Plan, and send it to City Council. Jody Ford made that
motion, and Kenny Mallard seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
7.Presentation, possible action, and discussion regarding creating a
project specific website for the Wolf Pen Creek Water Feature and
Festival Area Project: Marco A. Cisneros reported on the status of the
Wolf Pen Creek Water Feature and Festival Area Project. Jason Kinnard
made a suggestion that he thinks that the name of the water feature should
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March 9, 2010
Joint Meeting of Wolf Pen Creek Oversight Committee
and Design Review Board Minutes
be different for marketing purposes rather than just water feature. This was
for informational purposes only, and no action was required.
8.Presentation, possible action, and discussion regarding the Code
Coordination Sub-Committee and appointment of membership to the
same. (LS): Everyone was informed that Jason Kinnard was appointed to
the Design Review Board. This was for informational purposes only, and no
action was required.
9.Presentation, possible action, and discussion on future agenda
items: A Board Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a
subsequent meeting: No comments were given.
10.Adjourn: The meeting adjourned at 2:41 p.m.
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March 9, 2010
Joint Meeting of Wolf Pen Creek Oversight Committee
and Design Review Board Minutes