HomeMy WebLinkAbout10/29/2009 - Joint Minutes - Wolf Pen Creek Oversight Committee
JOINT MEETING
OF THE
WOLF PEN CREEK OVERSIGHT COMMITTEE
and the
WOLF PEN CREEK TIF BOARD
MINUTES
1:30PM, THURSDAY, OCTOBER 29, 2009
COLLEGE STATION CONFERENCE CENTER, ROOM 105
1300 GEORGE BUSH DRIVE
COLLEGE STATION, TX 77840
STAFF PRESENT: Marco A. Cisneros, Director, PARD; Amanda Putz, WPC
Oversight Committee Secretary; Brandi Whittenton, WPC TIF
Board Secretary; David Schmitz, Assistant Director, PARD
Operations; Peter Lamont, Recreation Superintendent; Vera
Solis, Aquatics Supervisor; Chuck Gilman, Director of Capital
Projects; Jeff Kersten, Chief Financial Officer; Scott Hooks,
West District Park Operations Superintendent; Sheila Walker,
WPC Amphitheater Supervisor; Peter Lamont, Recreation
Superintendent; Donald Harmon, Assistant Director of
Capital Projects; Pete Vanecek, Senior Park Planner; David
Gwin, Director of Community and Economic Development;
Mark Smith, Director of Public Works/Special Projects;
Wayne Larson, Assistant Director of Public Communications;
David Neeley, Assistant City Manager; Glenn Brown, City
Manager; Lance Simms, Assistant Director of Planning and
Development Services
WPC TIF BOARD: Sharon Colson, Marc Chaloupka, Randall Pitcock
WPC OVERSIGHT James Massey, Chair; John Nichols, Scott Shafer, Larry
COMMITTEE: Stewart, Dennis Maloney, Jody Ford, Gary Erwin, Sharon
Colson, Marc Chaloupka
WPC OVERSIGHT
COMMITTEE
ABSENT: None
VISITORS: Sheila Condon, Clark Condon Associates
1. Call to order: The meeting was called to order with a quorum present at
1:30PM.
2. Pardon and possible action concerning requests for absences of
members: No absence requests were submitted. All members were present.
3. Presentation, possible action, and discussion on the minutes from
March 3, 2009: John Nichols made a motion to approve the minutes as
submitted, and Scott Shafer seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
4. Presentation, possible action, and discussion regarding the status of
the development of the Wolf Pen Creek Water Feature and Festival
Area Project and receive input on the project from the Committee:
Chuck Gilman, Director of Capital Projects, gave a presentation regarding the
WPC Water Feature and Festival Area Master Plan. Some areas that were
discussed were:
Design Team
Representative Projects
Conceptual Design
Design Process
Discussion followed on involving the public in the project, and responses were
given acknowledging that the public has been involved in the entire process
since the beginning. The project design has evolved from the public’s
comments. Chuck Gilman, Director of Capital Projects; explained a timeline
for the project and stated that a Design Workshop could be held as early as
December of 2009. He reported that it could possibly take at least one year
for the Design Phase, and the goal is to have a Design Workshop Meeting
before Christmas of 2009.
The decision was made for a meeting to be scheduled for December 2009 to
include Staff, WPC TIF Board, WPC Oversight Committee, and the Clark
Condon Associates firm to discuss design of the project.
This was an informational item only, and no action was necessary.
5. Presentation, possible action, and discussion on the Wolf Pen Creek
TIF Financial Pro Forma: Jeff Kersten, Chief Financial Officer; explained the
Wolf Pen Creek TIF Fund Pro Forma and where the funds have been allocated.
He also explained the Wolf Pen Creek TIF Captured Value and the Percentage
of Change to the Revenue. Mr. Kersten also explained that he plans to
2
OCTOBER 29, 2009 MINUTES OF THE JOINT MEETING
OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE
AND THE WOLF PEN CREEK TIF BOARD
compose a more comprehensive summary report showing the changes
through the years to the WPC TIF Fund.
Comments were made regarding the public being involved in the project.
Discussion followed. Sharon Colson, Wolf Pen Creek TIF Board Chair,
explained that the design firm needs to be given all of the design charette
minutes showing public input over the Water Feature design, and Festival
Area. This was an informational item only, and no action was necessary.
6. Presentation, possible action, and discussion on the December 31,
2009 expiration of the Wolf Pen Creek TIF: After the Wolf Pen Creek TIF
fund expires at the end of December 2009, then the WPC Oversight
Committee will exist as long as Council wants them to be established. James
Massey, Chair of WPC Oversight Committee, explained that the Parks and
Recreation Advisory Board will then move forward with the project afterwards.
Marc Chaloupka said that there needs to be an advocacy group for the
completion of the project. Discussion followed. This was an informational
item only, and no action was necessary.
7. Discussion and possible action regarding future meeting dates and
agendas: There was discussion on the next meeting date and the decision
was made that December will be the next scheduled meeting, and at that
meeting the Wolf Pen Creek Water Feature and Festival Area Project design
will be discussed. This was an informational item only, and no action was
necessary.
8. Adjourn: The meeting adjourned at 2:40PM.
3
OCTOBER 29, 2009 MINUTES OF THE JOINT MEETING
OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE
AND THE WOLF PEN CREEK TIF BOARD