HomeMy WebLinkAbout05/10/2011 - Regular Minutes - Parks Board
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING MINUTES
7:00 PM, Tuesday, May 10, 2011
The Green Room at Wolf Pen Creek ~ 1015 Colgate
College Station, TX 77840
STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz, Board Secretary;
Kelly Kelbly, Recreation Supervisor, Southwood Community
Center; David Gerling, Recreation Superintendent; Marci
Rodgers, Senior Services Coordinator; Curtis Bingham, Park
Operations Superintendent; Peter Lamont, Recreation
Superintendent; Bob Cowell, Director, Planning and
Development Services; Matt Robinson, Senior Planner, Planning
and Development Services
BOARD PRESENT: Gary Erwin, Chair; Douglas Becker, Shane Wendel, Susan Fox,
George Jessup, Billy Hart, Gerard Kyle, Jon Denton
VISITORS: Kent Laza, 4490 Castlegate Dr., CS, Phillips Engineering
Wallace Phillips, 4490 Castlegate Dr., CS, Phillips Engineering
Heath Phillips, 2440 Stone Castle, CS, Phillips Engineering
1.Call to order and Roll Call: The meeting was called to order with a quorum present at
7:02 p.m.
~ George Jessup arrived at 7:02 p.m. ~
2.Possible action concerning requests for absences of members: Millie Burrell
submitted a request for absence, and she also had an absence request for the April Board
meeting. Shane Wendel made a motion to approve the absence requests submitted, and
Douglas Becker seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
3. Hear visitors: Hearing none, this item was closed.
4.Consideration, possible approval, and discussion of minutes from the meeting of
April 12, 2011: Billy Hart made a motion to approve the minutes as submitted, and Jon
Denton seconded the motion. The vote was called. All were in favor, and the motion
passed unanimously.
5. Presentation, possible action, and discussion concerning The Barracks
development in terms of rezoning: Wallace Phillips presented the development to the
Board. He explained that the development is located on the west side of Wellborn Road
tracks and north of Rock Prairie. The proposal was for six small parks and one centrally
located park. Mr. Wallace Phillips presented that they are a half acre short on the land
dedication, however Mr. Phillips will pay those fees.
The park that would be centrally located in the development would be more of a serene,
natural, and silent study area. He reported that students would have these different
locations in the development that would cater to different needs. For example two of the
different facilities would be a basketball court and a volleyball court. Discussion followed.
In summarization of the proposal:
The total land dedication required for the development is 4.17 acres and they are
proposing a dedication of 3.79 acres. That would calculate as the developer being
$14,000 short on the land dedication. Mr. Phillips will pay the $14,000 that he is short
on for the land dedication.
Jon Denton made a motion to approve the 3.79 acres for the Barracks II Subdivision, and
George Jessup seconded the motion. The vote was called. The motion passed with a vote
of 7 to 1. (Douglas Becker in opposition. Millie Burrell was absent)
6. Update and discussion regarding the Proposed Recreation, Park, and Open Space
Master Plan 2011-2020: Bob Cowell updated the Board on the Recreation, Park, and
Open Space Master Plan. This was an informational item only, and no action was
required.
7. Update and discussion regarding Christmas in the Park for 2011: David Schmitz
reported that Stephen C. Beachy Central park was too small for the citizens, and that
parking was a major issue for the attendees. Staff decided that moving Christmas in the
Park to the Wolf Pen Creek facility, as that venue better fits the needs of Christmas in the
Park. Peter Lamont reported on staff’s ideas and recommendations for Christmas in the
Park. He said that this can be more of a community event. We can possibly have local
vendors have booths that sell food, and trinkets, etc.
Several reasons why staff thinks that the Wolf Pen Creek facility is a much more
appropriate facility for Christmas in the Park:
Additional parking at Post Oak Mall.
The venue is much larger for the event.
The trails could be used as a lighting display, and for hayride options.
The basic lights could be left on the structures throughout the year which would cut
down on labor costs.
Santa could be based in the Wolf Pen Creek Green Room.
Possibilities for including local businesses for booth space.
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Overall, the Board felt that holding the event at Wolf Pen Creek was a good idea. The
Board, however, felt that not having the drive thru capability was a disadvantage.
Discussion followed.
This was an informational item only, and no action was required.
8. Discussion and possible action concerning the PARD Advertising Policy:
David Schmitz reported that staff is attempting to be creative, and thinks that posting
advertisement in the parks would be good as a source of revenue income. The policy
would entail city staff to solicit RFP’s (request for proposals) to market the advertisement
to potential sponsors. Currently, the only space that city is looking to post advertisement
is at the athletic facilities. Shane Wendel made a motion to approve the PARD
Advertising Policy, and Douglas Becker seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
9. Report, possible action, and discussion concerning the fee analysis of the
Southwood Community Center: Kelly Kelbly reported on the Southwood Community
Center Budget Analysis. The Board discussed that the difference in teen fees compared to
senior fees is troublesome. They are concerned that the $100 annual fee for the teens is
too high. The Board would like to look at the fees for the teens so that they can be
revisited and analyzed.
Billy Hart made a motion to re-evaluate and direct staff to analyze the equity and
distribution of the Southwood Community Center fees, and Shane Wendel seconded the
motion. The vote was called. All were in favor, and the motion passed unanimously.
10. Update and discussion concerning the Park Bucks Program: Curtis Bingham, Park
Operations Superintendent, reported on the Park Bucks Program. He updated the Board
on the changes and reported that the program has been revised to fit the standards
better. This change also allows staff to better monitor the distribution and creation of the
park bucks. Discussion followed. This was an informational item only, and no action was
required.
11. Discussion and possible action concerning the Parks and Recreation Advisory
Board Goals for FY11: This was an informational item only, and no action was
required.
12. Report, possible action, and discussion concerning the current Capital
Improvements Program:
Capital Improvements and Park Land Dedication Project Lists of May
2011: Pete Vanecek, Senior Park Planner, reported on the Capital
Improvement Project Lists. This was an informational item only, and no action
was required.
Dedications of Less than Five Acres: Pete Vanecek, Senior Park Planner,
reported on the Dedications of Less than Five Acres.
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Breezy Heights Addition Lots 5R, 6R, 7R, and 8R ~ Park Zone 6
College Hills Estates Replat ~ Park Zone 2
13. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on
an agenda for a subsequent meeting:
Next Regular Meeting ~ June 14, 2011, The Green Room at Wolf Pen Creek
14. Adjourn: Billy Hart made a motion to adjourn the meeting, and Jon Denton seconded the
motion. The vote was called. All were in favor, and the meeting adjourned at 9:30 p.m.
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