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10/09/1999 - Regular Agenda Packet - Parks Board
CITY OF COLLEGE STAT'IOI . ....:.... PARIS & RECREA TI N Bo ....... ..... ...........::.. .. .. ...........: ............... .. ....:.:...:....:.... ......:....:..... .......:.. ....:.....:. .......:::.. ............. .... .... ... ....... .. ... . ..... .:.::...... ........ ..:. ..... .............:......... ... ....::...:.... ......... ........ 1 . ..:.... ................... :............ Tuesday, v ,, Parks Recreation Department Conference Ro om. 1 000 Irenek Tap Road .. ...... ... . .... ........... .... ............:.. 7:00 PMI 1. Call to order. 2. Hear visitors. 3. Pardon—Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of October 12, 1999. 5. Discussion and possible action regarding the history of the College Station Parks and Recreation Department. 6. Revisitation and possible action regarding FY 99/00 Goals. 7. Update, discussion, and possible action concerning the special venue tax for sports facilities. 8. Update, discussion, and possible action concerning Veterans Park and Athletic Complex. 9. Update,discussion, and possible action on proposal for additional lights at A&M Consolidated High School Tennis Courts. 10. Report and discussion on the Bike Loop Project. 11. Consent Items: Capital Improvement Program Projects Report. Discussion of future meeting dates and agendas. 12. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call(409) 764-3517 or(TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. i 1 ��. k _ ��s ..sz�,� �&: �*r��xr.� d�.:t,�^:<-�s ... °`=z� �.:*rr -�' �Pek ;�.�c-+ra R"�```:r� ":�." ! a k' u E� s. a'�_�k+ � �'� ik o°" ga� `"� �� Al . - S' ' '-'''-- -- :—/ :'-'-' - i ;�'.. - �,� ��'4 � � ;�� h'9S' rkPP w FC'!'i.. •K� ..T' Eb. Ylx i ' P. o. Box 9950 ► 1101 Texas Avenue Colleg.a Station,TX 77842 Tel 409 764 3500 "L :,:,-;: :11-"L,..: ro MEMORANDUM TO: Parks and Recreation Board. FROM: Kris Startzan,Board Secretary DATE: November 5, 1999 SUBJECT November Board Meeting The next Parks and Recreation Board meeting is scheduled for Tuesday,November 9th at 7:00p.m. at the Parks and Recreation Department Conference Room. Please see attached ,_ " ,� agenda and Board packet. If you have any additions or changes to the attached agenda, t a. minutes from the previous meeting, or you will not be able to attend the upcoming meeting,please contact me at 764-3414 prior to the meeting. Thank you and hope to see you there. Attachments: Home of Texas A&M University .................................................... ............................................................... ............................................. f. ry _ F 3 Z :A:'r• CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers Name Request Submitted on(date) October 22, 1999 I will not be in attendance a.t the meeting of Tuesday,November 9th, 1999 for the reason(s) specified.. Please consider this my request for pardon oft he Parks Board Meeting of November 9, 1999. I will be out of town on business. I may be able to attend the later portion of the meeting. Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date, o:b oardlabs a me a form.do c From:George W.R.Davis (409)694-6622 Ta:Kris Ssiat Lamm Date:10/22/1999 Time;1:58:52 PM Page 1 of 1 The •' Piano The Piano Place -4‘-' Place Tel: (409) 695-1475 lit I I It Fax: (409) 694-6622 Hear the difference! FACSIMILE -COVER PAGE r r r To: Kris Sstartzman From George W.R. Davis Fax #: 764-3737 Fax #: (409) 694-6622 Company: City Parks and Recreation Tel #: (409) *695-1475 • Subject: November 9, 1999 Absence Sent: 10/22/1999 at 1:56:56 PM Pages: 1 (including cover) MESSAGE: Kris Thanks for the e-mail. Here is my absentee request. aok Bill Davis, Registered Piano Technician 1219 Boswell St College Station TX 77840 WinFax PRO Cover 1age • eedeele Zt4t Sfto'a4 clad Remeateopt 7iti4ac4tia Mission Statement: The purpose of the College Station Sports and Recreation Association shall be to coordinate and foster the planned activities of the various independent athletic organizations and city sponsored leagues, in an effort to provide the citizens of College Station with the opportunity to participate in quality amateur sports programs on or in quality athletic facilities. Report: As required by the charter of the College Station Sports and Recreation Association I am submitting this annual report on the activities and accomplishments of the Association. We lost membership this year. The adult soccer league headed by Juan Vasquez-Ani is no longer a member because of repeated transgressions of park policy. We expect that a new adult soccer league will petition for membership in November. Current membership of CSSRA includes College Station Soccer Club(CSSC), Brazos Magic Soccer Club(BMSC), College Station Little League(CSLL), Brazos Valley Amateur Baseball Association (BVABA, Pony League, Sandy Koufax),and the Sports Recreation division of the CS Parks and Recreation Department. Representatives from youth tennis and swimming have been asked to participate, but at this time their representatives have attended only sporadically. We expect that new users will become active in the coming year. We found that the three meetings per year we elected to try at the beginning of this year were inadequate to deal with issues on a timely basis and have chosen to meet in November,January,March, May,July, and September for the coming year. The meeting night has been moved to the second Monday of the month in order to avoid conflict with other City of College Station meetings. The spring soccer and baseball seasons were scheduled and conducted without conflict. Unfortunately Little League scheduled a fall baseball season without consulting the soccer club. At the January meeting Little League said they were planning a fall season, but the Association took no action expecting it to be discussed in the March meeting. No one from Little League attended the March meeting and by the time both parties were again at a meeting, Little League had progressed too far with planning to back out. It has created some animosity between the two organizations which will need to be worked out this coming year. The spring youth soccer season still begins so early that it interferes with the basketball program run by the Recreational Sports division. I don't know if this can be resolved, but it is worth working on. All the local youth soccer leagues continue to be involved and are cooperating. A meeting of all soccer parties in the Spring resulted in an agreement by all parties to limit use of the adult soccer fields at Southwood Athletic Park and Central Park to games only. In the Spring Southwood was used far too much and the condition of the field deteriorated rapidly. As a result of this new sites need to be identified on which teams with older players can practice. College Station Soccer Club has contributed funds to purchase two new adult goals. The College Station Sports and Recreation Association has the potential to become an important instrument in coordinating activities of the various member groups. The charter is being worked on to provide more opportunity for the board to provide discipline hearings when requested by member parties. The Association needs to continue emphasizing the things that can be accomplished by working together will maintaining full and complete communication. Attendance by those members attending meetings has improved, probably partly because we have sent letters reminding them that their participation is essential to being able to have a users' agreement to use City facilities. The tennis and swimming organizations need to be more strongly encouraged to attend. Perhaps adjustments in the meetings could encourage that. I do not know what adjustments that would be. This month I complete my two year term as chair of the board. Glen Davis becomes the new chair. According to the charter, by this time next year the Parks and Recreation Advisory Board will need to • appoint a new chair designate. The potential for the CSSRA is substantial. The membership has not yet developed a vision for what caii be accomplished if they work together. I encourage them to work on this and hope that Glen will be able to guide them that direction in this coming year. Thank you for the opportunity to serve. Submitted by: Robert E. DeOtte, Jr. Chair . . , Parks & Recreation Boards Goals 1999..2000 In Progress 1. Complete the Parks Master Plan 2. Implement the approved Capital Improvement Program 3. Implementation of the Wolf Pen Creek Master Plan High Priority 4. Enhance the public perception of the Wolf Pen Creek Corridor 5. Encourage the early development of the former landfill site on State Highway 6_ 6. Emphasize Lincoln Center leadership development and program enhancement 7. Support the implementation of the Greenways Master Plan 8. Investigate a dedicated revenue source for community park development. Medium Priority 9. Establish an on-going re-appraisal of existing parks, facilities, and services offered by the department 10. Encourage arboretum/garden parks sand color emphasis in existing parks ) 11. Investigate thee f asibiliiv of cooperative ventures with CSISD Low Priority 12. Develop an Urban Forestry Plan for College Station 13. Incorporate public art into the park system 14. Investigate the feasibility of cooperative ventures with TAMU on facilities and programs 15. Explore the feasibility of a municipal golf course 16. Explore the feasibility of a commercial ice skating facility ,413,,,,,,,,,•krea-abia, ,..,,,tli.A„.--,r:: .,'i'aiti=Pdl.',",•?'"-.,-)eV1,-AEL,WMFVW"":."'=,,e,:,,,n 1,,,X7,2,,ZV........*3** irtereatitei ttyj;:IettllliattTI :p ark5 'Pt,S:Zalk,R'S`.;,,Vghal.414,ZW-Rie*Vgi '''' --,-*-.,k..• r".....•••,,1.,,,,,,E,,,,,,,,,,,V,. PA----vg•P Ticcreation , ler- omptip .. CityT College atatin ...................................................................................................... .................................................................................. f • �7r�Y ' •�BYY4�Y�n:¢>tl.���w^i-,p,e=E=ifiFFS�.d�'M�•e'eYs..°•...=i e'�_��•„.� }�*^ d.p • •Mir -j ,� rJ+aT ![�a,6_°rr: -'"w:', �• �. "r� -x F�h� f0e,,'� � ' � E, 5 .• „,„ � � oaM - I w y �� . , $xnn .� ? . ti. �it, ,..p P. o. Box 9960. .1A4k, '� )-'-§'':-.; ,,Q, Tel 409 764 3500 aiWt �S; jr• ]:':°md tan-ak, r.,::_i'ig!,::_;',-,;,1: :,:',.:1-',P:-.,-;,: MEMORANDUM TO: Veterans Committee FROM: Steve Beachy,Director of Parks & Recreation DATE: October 26, 1999 SUBJECT: Veterans Park&Athletic Complex Update Several members of the veterans committee met at the park site on October 131 to view the proposed location for the memorial. The general location is noted on the attached site plan. The exact location will be determined as the memorial site plan design is completed. The area is on • the common boundary with the Texas A&M property and it has numerous large trees that will enhance the memorial design. A 50' lighted flag pole will be installed within the next two weeks on the south boundary of the park near the Harvey Road entrance (SH 30). A brief ceremony is scheduled for Veteran's Day, November 11th at l Dam .to formally dedicate the park as "Veterans Park and Athletic . Complex”. The American flag and the POW/MIA flag will be raised and will remain up at this location until thep ark construction begins next year. At that time, the pole will be relocated to a permanent site within the park. I have also enclosed some photos of a very nice memorial that is located in Trinidad, Colorado. This memorial has two monuments —Vietnarra. and Korea. I do not know why they are the only conflicts represented. I assume that there are other memorials at another location within the , county. These are located at the front entrance to the State of Colorado tourist information.center, just off of I--25. This is a very nice place to stop if you are traveling to Colorado. Directions to the center are well marked on the Interstate after you descend from Raton Pass. Thanks again for your time and interest. 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Mem y �' / '� •,y yy al..! *MMi'i'rM�l>Mti1MMt / 4 d s `�• tlki::.i�N. �•Ir 1MM71M>rTal0li `./ i L �MON /ay, .rrlMIMI=r 1 1M 1111.01M.111.11 ';4y. _..•j • I '2.,--/r++R+Irr>rt f , W. CZ;;"-.'''' s\' al' 1. Of( • MEC ISEMPUI. WO wYl} ti 'N .Mr tuDiEl.wQ f DIPI ,„. 'A<> a.ara M.msonscum-sr r 1� ■ r y sa utur .. ....‘1,4t., 6.5 . NORTH ff \/ � ple+rws + rr.sa► � � { ; rII. J=MI TM=UMW -A.,-- . ... MsaaaMMMMosMMM f• . Wa"' ` r i OA MM. mega 1r�lrl!`rr /.......,_......MLOPIL IMi I.* �. k "�'a" � I Mrarrrlli Rr+r�twllrwiarArrrnru ; CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT November, 1999 1. TRIBUTARY B IMPROVEMENTS Project Number: PK9505 Budget: $80,000 Contract Amount: NIA Project Manager: Peter Vanecek Project Design:In-house(Site); McClure Engineering (Bridge); Swoboda(Electrical) Comments/Status: Construction to begin in October, 1999. Task-Project Design: July August 1999 Advertisement&Award: August-September, 1999 Completion: February 2000 2 VETERANS PARK&ATHLETIC COMPLEX MASTER PLAN Project Number: PK9941 Budget: $2,038, 000 Contract Amount: N/A Project Manager: Eric Ploeger [ Project Design: Comments/Status: City Council approved O'Malley Engineers for the design of Phase I. Task Project Design: Advertisement&Award: Completion: 3 . ADAMSON POOL RENOVATION Project Number: PK9936 Budget: $751,000 Design Contract Amount: $747,600 Project Manager: Eric Ploeger Project Design: Waterscape Consultants Comments/Status: Progressive Chemical was the low bidder. The renovation began on November 1, 1999. Task- Project Design: January-June 1999 Advertisement&Award: August-October 1999 Construction Completion: May 2000 CIP Report 4. EDELWEISS PARK MASTER PLAN &CONSTRUCTION Project Number: PK9910 Budget: $213,000 Park Land Dedication, and 1998 Bond Funds Contract Amount: $209,140 Project Manager: Peter Vanecek Project Design: In-house Task- Project Design: October-March 1999 Advertisement&Award: April 1999 Completion: November 1999 5. WEST DISTRICT MAINTENANCE SHOP Project Number: PK9927 Budget: $481,000 Design Contract Amount: $30,280 Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: The project is currently on hold. Asbestos abatement must be completed before an existing building can be removed. Task- Project Design: March-July 1999 Advertisement&Award: August, 1999 Completion: March 2000 6. EASTGATE IMPROVEMENTS AND LIONS PARK PLAYGROUND REPLACEMENT Project Number: PK9308 Budget: $29,000 1990 Bond; $20,000 FY99 Replacement Fund Contract Amount: $56,085 Project Manager: Pete Vanecek Project Design: In-house Comments/Status: Construction began in the last week of October, 1999. Task Project Design: May 1999 Advertisement&Award: August 1999 Completion: February 2000 7. COMMUNITY PARK AND CEMETERY SITE ACQUISITION Project Number: N/A Budget: $500,000- Park $275,000-Cemetery Contract Amount: N/A Project Manager: Eric Ploeger CII? Report 8. BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: N/A Budget: $282,000 Contract Amount: N/A Project Manager: Eric Ploeger/Pete Vanecek Comments/Status: This project is currently in the design review process. Task—Project Design: September 1999 Advertisement&Award: October—November 1999 Completion: February 2000 9. CENTRAL PARK SOFTBALL FIELD IRRIGATION REPLACEMENT Project Number: PK9939 Budget: $30,000—'98 Bond Contract Amount: N/A Project Manager: CSPARD Planning Comments/Status: The new system for the Central Park Softball fields will be installed during the winter break, December, 1999 January, 2000. Task Project Design: August—September 1999 Advertisement&Award: October 1999 Completion: January 2000 10. HALLARAN POOL INPROVEMENTS Project Number: PK0072 Budget: $27,000 Contract Amount: N/A Project Manager: Pete Vanecek, Senior Parks Planner Comments/Status: Project is to provide a small slide for the shallow area of the pool. Completion: March, 2000 CIP Report • WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, NOVEMBER 8, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA 1 11:00 New Member Orientation Call to Order 1. Approval of Minutes from October 4, 1999 Meeting 2. Approval of Member Requests for Absences • • 3. Discussion and Possible Action Concerning the Permit Applications Pending with•the U.S Army Corp of Engineers 4. Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: Hotel/Conference Center- Project No. GG 9701 Traffic Signals - Dartmouth & Holleman Project No. FT 9807 Channel Improvements, Texas Ave to Tributary B Project No. SD-9901 • WPC Tributary B Site Improvements - Project No. PK 9902 Parking Improvements - Project No.WP-9903 Trails and Bridges - Project No. WP-9905 George Bush East Extension - Project No. ST 9916 • 5. Discussion and Possible Action Concerning a News Media Day at Wolf Pen Creek 6. Discussion and Possible Consideration of Future Meeting Dates 7. Adjourn, The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call(409)764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website htt• ,A,A, • -te7station.txas and Cable Access Channel 19. WOLF PE a CREEK OVERSIGHT CO?y �w ITTEE 1 1 James Massey Dennis Maloney 3305 Mildonhall Ct 803 Welsh College Station, TX 77845 College Station, TX 77840 (H) 693-1072. (W) 845-8661 (F) 458-2069 (H) 696-6594 (W) Same (F) None e-mail: (H)jlmasseyctxcybercom e-mail: dma oney©ci college-station.tx.us (W)jlm©(adminthmu1edu] Sarah Birkhold George Dresser (Parks & Recreation Board) (Parks &Recreation " Alternate) 1811 Laura Lane 501 Fairview College Station,TX 77845 College Station, TX 77840 (H) 696-2532 (W) 845-4318 (F) (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: sb rkhol@poultry.tamu edu e-mail: g-dresser@tamu.edu Kay Henryson Phillip Kelby (Design Review Board Chair) (Design Review Board '' Alternate) 9204 Riverstone Ct. CIC Corporation College Station, TX 77845 200 Greens Prairie Road (H) 696-8137 (W) 693-8283 (F) 696-2143 College Station, TX 77845 e-mail: kayaia@aol.com (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Wayne Rife Judith Warren (Planning &Zoning Chair) (Planning &Zoning N Alternate) 9255 Brookwater Circle 904 Francis Drive College Station, TX 77845 College Station, TX 77840 (H) 764-8382 (W) 694-7000 (F) 694-8000 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: ,wag@tca.net e-mail:j-warrenl@tamu.edu Sharon Colson Marsha Sanford (Wolf Pen Creek TIF Board " Chair) (Wolf Pen Creek TIF Board A, Alternate) 1116 Neal Pickett 4603 Shoal Creek College Station, TX 77840 College Station, TX 77845. (H) 696-6050 (W) 845-5611 (F) (H) 690-6894 (W) 777-2556 e-mail: sharon@kamugate.tamu.edu e-mail: marshas@tca.net O:\parks\projects\wpc\oversite\members\addresses.doc\November 2,1999 STAFF PROJECT CA,MMITTEE ( Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.bcus Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rpioeger©ci.college-station.lxus Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msmith@ci.college-station.bcus Bob Mosley, City Engineer 764-3581 (0764-3489 e-mail: bmoseley©circollege-stationibcus Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea@ci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.bcus • • Kelley Chapman, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman©ci.college-stationibcus Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan©ci.college-station.bcus • . Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.bcus Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz©ci.college-stationibcus 0:\parkAprojects\wpc\oversite\members\addresses.doc\11/03/1999 y �.= WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, OCTOBER 4, 1999 COLLEGE STATION Cliv HALL COUNCIL CHAMBERS MEMBERS PRESENT: James Massey; Kay Hen son; Marsha Sanford; Sharon rY ,Colson; George Dresser, Alternate. MEMBERS ABSENT: Dennis Maloney; Chris Barzilla; Wayne Rife; Judith Warren, Alternate; Phillip Kelby, Alternate STAFF PRESENT: Eric Ploeger, David Wood - Parks & Recreation; Charles McLemore; Frank Simoneaux, Bob Mosley - Public Works, Jim Callaway, Jane Kee, Ed Hard - Development Services, Kelley Chapman - Public Relations, Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation. VISITORS Charles Wood, Economic Development Analyst; Mike McClure,y McClure Engineering; Colleen Kavanagh, The Eagle; Rachel Mach, TAMU Student; Paul Clarke, Clarke &.Wyndham, Inc. CALL TO ORDER:. James Massey called the meeting to order at 12:15 p.m. He welcomed Sharon on.Colson and Marsha Sanford, from the WPC TIF Board, to the committee.. James announced that Dennis Maloney, Wayne Rife, Judy Warren, and Philip Kelby, all had excused absences and wouldn't be present due to business-related activities: 1. APPROVAL of. iNUTEs George motioned to approve the minutes from the September 7, 1 p� p .999. Kay seconded. The motion passed unanimously, and the minutes were approved as written. 2 APPROVAL OF MEMBER REQUESTS FOR ABSENCES James addressed this item immediately after the Call to Order. Ric Ploeger said that information he'd received from Steve Beach had indicated that regular y guar members, as well as alternates, needed an excused absence if they were not going to be present for a meeting. Janes told the members that a quorum was representation from three of the five boards that make up the committee. He asked members to. be sure and let Pam know ahead,of time if they weren't going to be able to attend a .meeting George a stated that Chris Barzilla was probably not aware of this requirement. Ric said this determination had just been made,since the last meeting, and Parks Board would be discussing this issue at their next meeting. DiscussEoN, CHARLES WOOD: Charles Wood said he'd been the'Economic Development Analyst for the City for six months, and therefore, did not have a strong grasp on the committee's focus for retail development at Wolf Pen 'Creek. He said to an extent, anything could go in there. He gave the committee a brief overview of what Economic Development does and who they work with., He said they look at leaks in the economy- where people go to shop in Houston, Bryan -and try to fill those gaps. They also mediate between developers and staff in the event of difficulty. He said Economic.Development had talked to a number of city staff to try and get an idea of the goals and a feel for the focus and vision of Wolf Pen Creek. The next step would.probably.be to talk to developers to see what the possibilities for development are: He said with -retail WPC Oversight Committee,Oct-99 Page 2 development in general, you:have to have the num0ers. Population, traffic counts, and estimated buying income, are all important factors because the busi WPC Oversight:Committee, Oct-99 Page 3 Charles said Economic Development needed to do further research. He said Planning, Parks, Engineering, and the Corp of Engineers need to meet, so he can get a good idea of what the vision is. He told the members that Economic Development was optimistic about this, and he didn't mean to sound negative, but he wanted the committee to be aware of the things that will have to be worked through. He said Economic Development will have to get on board and everyone will have to work together. Cpmprotpises,will have to be made in order to get development in there meaning the water issue (what's going to happen and how that's going to work for development). He said he's worked with the Corp of Engineers before, and he believes they may be able to offer advice. James said that would be something to discuss with Engineering, when everyone got together. 4 DESIGN -REVIEW BOARD CONCERNS _tv _DISCUSSION AND POSSIBLE AMON/ JANE KEE, KAY HENRYSON: Jane said Planning had updated everyone on the Wolf Pen Plaza development going in on the Pooh's Park property at the last meeti WPC Oversight Committee,Oct-99 Page 4 will get rid of the trees. That is where the Corp of Engineers wants trees planted. There will•be no water features. • e ■ ■ ■ ► Bob said no action • has been;`taken at this.point.• •James told r, - Marsha and Sharon that the concern pias the 'committee•didn't.wa-nt to.end up with :on-street parking-for the patrons of WPC. •He••told them that there were:several possibilities'for parking: a possible joint parking agreement with Office:Max, the festival:site.•which .would.be..•off .Dartmouth, l :and;.an areaoff•Dartmouth just north of Hallerman,`that the City owns. 7. _EN_CREEK PROJECT REPORTS: A.• .•Hotel/Con.ference c• ente•r. Project o. G 97•1 •Gh•a•rlee wood:. The design..development y•,y. • i l • • • phase.of the hotel is:•comp.leteN. WPC.:Ltd.,..has submitted.��schematics-Tto=t e: eraton' ote . Their res onse anticipated in about two wee.ks.;-.�WPCIL.td. plans,to,.submita..regjuest-to meet with' the WPC Design Review Board as soon as Sheraton ;has;•'completed��its;'review: ina financing commitments to WPC, Ltd., are due November 13, 1999. • 1 • • =B. Traffi•c S• ignals at•'Dartmouth 8 .:m• emar -- Project Nlo ' l T: 98 7' Bob Moseley: The g ., r •••••. co• ntractor sh•• o• uld start.no: later,t•han::the:,•end• of the••we• ek,;on: the .artmout •• o eman and ^; Dart out l/South west Parkway traf ic:signa s,•:with estimated:completion !n 30-45 days. G :Channel Improvements',Texas AienueTributary �:. D. WPG Tr buta, ' B site Improvements 7 Pro ect:No. The contract for.low bidder, R=M N Dudley to :do the work,,was-approved.i:by • _ ,tpounce {= o'-wee s prior. The re-construction meetingr�rill be in October:, He's:already discussed:with staff regarding • the location of trees and .where;the contractor:will park. The Forests =superintendent will e involved in the re-construction Evereffortwill:.• bemadeto make sure-the contractor stays out from under trees. Ric presented eplans for,everyone to.vier., ..,He.said:they have a sin :l hts on dies:to li ht`the=10':: de de alks lr stead li hts: haver been :_ voided u g p 9. . g g _ N. e s in he overall' area: Sorn-e l ,hts shine. • u` into the trees, and •••••• • scattered.throughout the.tr e t � l?. some. shine ,down. onto the walkway s •Thee'bridge:is:•10 'wide and. 40 long:- Everything will • •• .:: • meet American's With • Disabilities Act ADA)'requ rements: • E Parkinglr•nprov• emen•t - •Project No..PK--'.9_903,:,Bob p�oseley:• .;There had:been•discussion • of•a •�arkin• lot at D• ar nnouth/Holle• man, rhich would: be broken :out=ands bid���as•-ia• separate • • g • • project No work has`�beeni•done.on.these,•as.yet. . F. Trails and Bridges— Project WP 9905, Bob Moseley: .No w•or• k'has been'done as yet. O. Geos a Bush..East:Extension Project o sT 991 1Frank imo,neau The final:set of • ions submitted`b McClure, En neer n , was des la ed. The are::asking orgac u s ion•;o a p Y g �: - 9 P....y. _ � y g q Richard S(n.ith.tract for.right-of-way•and easements;,a--temporary•fill easement to do'grading; a • 1 H •small easement which•will make the grading .transition:between,:an existing sidewalk and a near sidewalk, and, a ifuture access ea ement An area wi l be graded••:•so t at the the-dreek2Can be straightened and.a:concrete bottom put, n..::Mike McClure.said the,erosion problemshould be •solved when the s;• cu•rve �s ta•ken:•out..of.:the••channel;to •that area:., •:Sharon :asked.;how•.the increased speed of •the water. from the: curse •being• removed) would: ':•affect`everything c` downstream. Mike said•the..bridge swill:slow:the water down and,the,water,surface-,profile Twill • remain the same, causing no effect..• d•ownst• ream. The ::greenspace in7 that •area=is• being marketed to the Corp as being preserved in.its natural habitat.. Mike said parking has..been;.an issue andthe'Richard Smith tract has.a small portion that could • be used.•for parking, but.it is in an area that would.floodN 'The road.-grade will be 5%:maximum, WPC Oversight Committee, Oct-99 Page 5 Bob handed out a memo from the Corp of Engineers (attached). It was their first response after the conceptual plan had been submitted. They want the water velocity sufficient enough in the lower section of the channel, so that silt will not be deposited, it will pass right on through the system. There will be some silt dropped out in the oxbow of the creek. Silt collecting around the bridge could be removed via the Richard Smith tract. The appraisal ($20,000 for a 1.3-acre tract) has been received. On the October 14th Council Agenda a "Determination of Needs" item will be addressed, which will allow the City to make an offer on the property. Sharon asked what was being done about the silt from the top of the hill where the water starts. James said that there would be another area at Dartmouth specifically designed to remove silt. Also, the City has acquired the Meridian Apartments; the University is working on a drainage project off the golf course; and the school district will have a detention pond at Willowbranch School. Frank said that all construction and fill easements would need to be acquired before construction could start on this portion of the project. He did not think those would be as difficult to acquire. He said the best-case scenario on the Richard Smith tract would be a month or so; worst case—a year. Mike said he'd met with Design Review Board on the architectural aspects of the bridge. They are waiting on samples from the supplier. George asked about replacing trees. Bob Moseley said the Corp of Engineers was out of their jurisdictional area when they talked about the tree replanting. The City will try to do some planting but in a sparser, less dense fashion than the Corps would like to see. The tree canopy has to be done away with in order for the grass to grow to stabilize the banks of the channel. The Corp of Engineers is supporting the widening of the channel in order to help control the erosion problem; and they want the forest there when the channel overflows. 8. UPDATE ON ABSEMELPOL — ; Ilk • mai eliii : Discussed in item #2. 9. DISCUSSION AND POSSIBL u ; • k g ; ki The next meeting would be on November 1, 1999. James asked everyone to pencil in the first Monday of the month from here on out. If a conflict arose, the meeting could be held at an alternate time 10. ADJOURN: The meeting adjourned at 1:40 p.m. A. tEdUl.11- 0.0 •••‘, ,J t1 09/09/99 15111 a 409 776 6699 MCCLURE ENOR INC P.01 F • Kevin R. McClure From: Walker,Stan M SWF[Stan.M.Walker@swf.usace.army.mili Sent: Tuesday,September 07, 1999 2:25 PM To: "mcclure@tcaner Subject: Wolf Pen Creek Just to firm up our conversation this morning. We support the conceptual plan that a new, wider • channel is needed to restore stability(reduce or eliminate degradation and erosion)to this segment of Wolf Pen Creek. However,we suggest you consult with someone who has experience in stream restoration andflua_yjalgeemereLlgiol for the final study and design of a : restored channel. We believe more information is needed assess flows,sediment loads.etR„ and overall stream stajDy. We suggest that the existing ripariart continue to function as,4a flooApiiiiin_9 periodic overbank 11.•sing. e • (eve t e u ima e design will likely : InWve a compound c anne,with the lower section containing a newly formed natural meander designed to match the new now regime. The new low flow channel would be sized to provide sufficie velocit to •a - normal sediment loads, Above that channel might be a bench in a n'ng ••ttomland hard ••• species(hope uily incorporating the existing forest). The 4, proposed crossing at George Bush Drive would need to accommodate this compound channel i.e.t e • e s may ave o •- o se vertically to avoi• s owing down flows --•iment - trapping). We generally discoura•e on-channel pools,unless they are a part of the restoring natural functions,1.e.pool and riffle complexes. a ey for our consideration of this project under Nation • Permit 27,is pat the new channel Is designed to restore the stream to a natural and non-erosive statehighly landscaped linear park design wou• Ii ely fa s ort of tha goal. We are looking for a re-designed stream that mimics a similar undisturbed section,that is vegetated with native plants andnoes no r, um re.u ar maintena As we discussed, we encourage you to'floors irate off- s orm ter deten i•n vAierkpossible to stage flcivis this ar . The cityypuld_need to mitigate the •re oAs of treciated with t e newbhannel_14—. construction,affindirect loss of trees associated with the park development,by planting trees within another floodplain as close as possible to the project area. Thanks, Stan Walker Post-it'brand lax transmittal memo 7671 11 of Pago6 fr From 8cze.11. Aldre co. Co. • C. C.5, Dept, Phone 0.3 Fegie • FsxV Fax 764 37,7tq3 . • • • • •••••• ',.;' Cortege Station Ylistoric Preservation Committee Reguriir 91leeting Wednesday, Wovember 3, 1999, 5:15 p.m. Coffege Station Conference Center, cRpom 101 1300 George Bush Drive Agenda 1. Caff to Order 2. Approval"of Winutes: Octo6er, 1999 3. Hear Visitors 4. Cfiairman's Report/rOpiate Ta, Incentives for City Historical-.7-fomes/Buirdings —Discussion/Update — Veterans Compkvind fitfitic Park,—Discussion/741am — City Zoning and Platting Wcquirements (Discussion/Update 5. .1fistoric Mom/Budding (gapes — (Discussioncs2', (Possi6 Action on Applications Submitted 6. Oral glistory Book, Update —Jeff Carro a- 7. ghe Waft of gronor at the.7110 School— Update from Subcommittee 8. PossiOle Soutfiside Project—David Gerling 9. (Boundaries a:Signs for Eastgate and Wortfigate Historic Areas —Discussion and Possi6Th Action 10. 'Updates/Discussion from Last Meeting: regarding Oki fithfetic Office —David Gerfing/Efton A66ott regarding Old%fain Society —Margaret Griffith ficsrilfri Liaison —Erton Agott 11. Agenda Items Tor Future Meetings 12. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sigii iiiterpeetive services must be made 48 hours before the meeting. To make arrangements call(409)764-3517 or(TDD)1-800-735-2989. Agehdas - posted on Internet Website http://www.cicollege-station.tx.us and Cable Access Channel 19. Historic Preservation Committee Regular Meeting College Station Conference Center 1300 6eorge Bush Drive Wednesday, October 6, 1999 -- 5:15 p.m. MEMBERS PRESENT: Deborah Jasek, Chair; Dock Burke; Shawn Carlson; Elton Abbott; Joan Perry; Margaret Griffith; Russell Duke; Monte Trenckmann MEMBERS ABSENT: Bill Lancaster STAFF PRESENT: David Gerling, Special Facilities Superintendent; Pamela Springfield, Committee Secretary; Vonn Casares, Assistant City Secretary VISITORS PRESENT: Dennis Maloney; Mike Luther; Chrissy Hester, Principal, A&M Consolidated High School; Colleen Kavanagh, The Eagle -I. Call to Order: Deborah Jasek called the meeting to order at 5:17 p.m. She said some of the discussions would not be held in the same order as listed on the agenda. 2. Approval of Minutes: Elton Abbott moved to approve the minutes from the September, 1999 meeting. Joan Perry seconded, and there was no discussion. The minutes were approved as written. 3. Historic Home/Building Plaques: David said a building plaque application for Loupot's Bookstore in Northgate had been submitted. Elton said he would abstain from voting because his firm had done the design and restoration of the building. Deborah stated that Loupot's occupies the building that was once Lipscomb's Pharmacy, one of the original businesses in Northgate. Elton said the building and its contemporary, the Sparks Building across the street, date from the 1930's. He said every effort was made to bring the building back from old photographs, to its original state when it was renovated. After looking over the application the committee agreed that the application didn't include any information about the structure itself, such as year built, what other businesses had occupied the structure, etc. The item was tabled pending receipt of more information, which David said he would try to have for the next meeting. 4. Swearing in of New Members: Vonn Casares swore in the two newest members of the committee, Marsha Sanford and Monte Trenckmann. 5. The Wall of Honor at the High School — Discussion & Possible Action: Deborah welcomed Chrissy Hester, and explained to the new members that the wall was what the committee had Historic Preservation Committee Page 2 come up with as a way to honor outstanding educators of College Station. Chrissy Hester had been invited to discuss the idea, and see if it was feasible. Elton said credit for the idea of honoring educators should be given to Mike Luther. David said the idea was to mount/display plaques, with either a picture or engraving of the teacher and a short biography, on a prominent wall at the school. The honorees would be announced at some type of student function at the end of each school year. When the second high school is built the plaques could be split between the two schools. The criteria hadn't been decided yet, since the committee wanted to be sure CSISD accepted the idea. Chrissy Hester said CSISD thinks the idea is great and would be willing to work with the committee. She said at present there were a couple of locked display cases where the plaques could possibly be displayed. A decision would have to be made as to where the plaques would be displayed, but there was space. Vandalism was a primary concern. She said this would be a great tribute to the teachers in the community. Deborah said it had been decided that the first few years of the program would be best directed at the educators of the earlier years — 1920's through the 1940's, then the 1950's — 1970's, and so on. The committee had decided that the program would include retired educators from all grade levels. David asked Chrissy Hester if she had someone on staff that would be willing to work with a subcommittee. She said she had a few teachers on staff who might be interested, but there were a lot of retired teachers in the community- Pat Jones, Mary Hirsch, Grace Keefer, Art Bright - who might have more time and know more of the history. Margaret Griffith and Joan Perry both said they would like to be on the committee. Margaret said she knew some of the older retired teachers that she could contact. Deborah asked Joan and Margaret to head up that subcommittee, get in touch with people, and draft the criteria to bring back to the committee. Deborah said she'd find out who from Lincoln School would be interested in serving on the committee. Margaret asked if they were going to set the number of plaques that would be done per year. Deborah said a dollar amount would have to be decided on before that could be determined. Chrissy Hester suggested working with the College Station Education Association and the American Federation of Teachers, who might be willing to do a little fund raising. Deborah thanked Chrissy Hester and told her that she would be kept up-to-date. 6. Status of Old Main Society on Campus — Discussion & Possible Action: Margaret said she had learned that the Old Main Society had been disbanded. She didn't know if it would ever regroup. Deborah said to go under student government activities on the Internet, and check. Margaret said she would find out who the former faculty advisor was, and try to get more information. 7. Status of "The Zone" on Campus — Discussion & Possible Action: Margaret said she'd been told that the little building where they sell the Zone tickets (formerly the Bush Library offices and the 12th Man for awhile) is scheduled to be demolished. She spoke to Will Heard, the Student Body President, who said there was nothing that could be done. Margaret said the building had been completely redone when it was used for the Bush Library offices. She said it has a lot of history— it's where A&M athletic tickets were first sold. Deborah said it was out of the committee's jurisdiction. Margaret said if someone on campus was interested in preserving it, then possibly the committee could support those efforts. David said he would contact David Godbey with the Physical Plant to see what he knew. Marsha sKepi if the committee had a liaison with A&M. Deborah said no. Marsha said she rpalized it was out of the committee's jurisdiction, but it was still part of the College Station cprrOunity, and ahe felt there needed to 0,0 a liaison. Deborah said the committee agreed, Historic Preservation Committee Page 3 however the feeling wasn't mutual. Elton said David Woodcock would be a good liaison. He teaches historic preservation, is a historic preservation architect, the head of the Department of Architecture, lives in College Station, and is head of TheHistoric Resource Center at the college. Margaret moved that Elton meet with David Woodcock to see if he would be interested in acting as liaison. Marsha seconded, and the motion passed. David said adding a liaison to the HPC would not require changing the by-laws. The liaison would not be allowed to vote. Deborah said the HPC needed to find out what the status of the old athletic office was, and put it back on the agenda for the next meeting. Elton said he knew the people in Facilities Planning, and would contact them. 8. Oral History Book Update/Discussion: All members received a copy of Jeff Carroll's manuscript—what he's done so far. David said the book starts at the beginning of time. Deborah asked everyone to read over the manuscript. David said to check for typos and changes, like from Southgate to Southside. He said there is more to come. 9. Hear Visitors: The visitors had nothing to present. Deborah invited them to join in the discussions. 10. Ci . Zonin Plaftin. Re•uirements as The Affect Historic Nei•hborhoods Discussion & Possible Action: Deborah said everyone should have received the information from Mike Luther regarding what's going on at 600 Welsh, and most were at the meeting of the Zoning Board of Adjustments. In short, a building plat which was two lots and 29', has been re-platted to three lots. The original house remains, and on each of the new side lots they are building houses that are 26' x 52', valued at $52,000, that are going to be four bedroom, two bath houses. There has been a lot of discussion regarding drainage problems which already exist in the area. This project did not go before the Planning and Zoning (P& Z) commission, because the zoning official ruled that it was a minor plat change rather than an amended plat change. According to local government code, a minor plat change can be done by the zoning official without going before P& Z, or holding a public hearing. The next door neighbor has appealed and the Zoning Board of Adjustments will be having a hearing. Deborah said that this type of thing has happened before on Park Place, citing Agenda Item #4, of the P&Z minutes of August 19, 1999, which had been handed out. Margaret said it's not only happened before, it's been happening for years. The same thing happened to her mother who lives on Winding Road, and has also happened over on Lincoln Street in Eastgate. Deborah said there's not a lot that the committee can do except lend personal support to what's going on. She said what the committee can do is create a policy similar to the one that was done for Southside several years ago. That policy, as well as guidelines from the HPC, were both presented to council and accepted unanimously in 1998. According to the policy, areas such as Southside should not be re-platted and infill should be monitored, so that this type thing wouldn't happen. However, it's been discovered that unless a policy is an ordinance, city staff can choose whether or not to follow the policy. Deborah said that recommendations need to be made to council as to what type of ordinances or overlays need to be done to protect Southside, Eastgate, and Northgate. She said Eastgate might be in a little better position because they have a neighborhood association. Something else that was learned was that deed restrictions aren't enforced. Elton stated that he was on the Northgate Revitalization Board's Design Review Subcommittee, and they review projects that are going to be built in Northgate. He said they are facing a similar problem, having been told by the city attorney that their guidelines can't be used unless they are made into ordinance. He feels that it's important that the. HPC establish guidelines that would then be put into the zoning ordinance so that a developer knows specifically Historic Preservation Committee Page 4 what he can and cannot do. He stated that there is an obligation to the historic districts of College Station, and an obligation to those people wanting to develop within our city, that there are clear rules for them to follow so they don't waste time preparing projects that aren't going to be approved. Dennis said the Council would be discussing policy issues on neighborhood ordinances and the need for them at the October 28th council meeting. It will be a joint meeting with the Planning & Zoning Commission. They will start hammering out parameters, which will affect all neighborhoods in the entire city, with special consideration given to the historic neighborhoods. He said that would be the time to present concerns and special needs. Sean Carlson said the HPC should contact the Texas Historical Commission (THC), as they will help communities develop ordinances for historic districts. She said if someone from THC could go to that joint meeting and enlighten everyone as to what those ordinances are, it would prevent the HPC from starting at the beginning if those ordinances already exist. Everyone agreed that you didn't want to prohibit development, as long as it was reasonable and in keeping with the integrity of the neighborhood. The type of infill had to be defined. Three houses on two lots was not reasonable. Mike Luther said that the Neighborhood Preservation Committee's report could be used as the core of what the HPC wanted to do, since items 1-5 and 7-13 have already been accepted by Council. To save time and effort, if the report was expanded upon, it could cover virtually all the concerns expressed. Elton motioned to do as Mike suggested, Margaret seconded and all were in agreement. Deborah directed staff to get in touch with THC and see if: 1) they could send someone to meet with Council and the HPC; and, 2) to send as soon as possible all information they may have on historic overlays and ordinances that deal with infill and replatting. She suggested that a special meeting be called whenever the representative from THC comes down. She said the committee needed to read through the policy that was adopted in 1998. If there was anything that they thought needed to be added or taken out, if they could get in touch with her by October 22, she'd work up a report to get to Council by the 28th. 10. Chairman's Report/Update: Veteran's Park- Deborah said that on October 13th there was going to be a walk-through of the park site to look at options as to where the veteran's memorial could be placed. She said if anyone was interested in going to let her know and she will send the details. The VFW has come up with an idea for a way to promote this and raise money, and are thinking about holding the dedication on Veteran's Day. More information will be available later. 11. A.enda Items for Future Meetin is: Liaison from A&M - Discussion/Update Old Athletic Office - Discussion/Update Wall of Honor- Discussion/Update from Subcommittee Old Main Society - Discussion/Update Oral History Book- Discussion/Update City Zoning and Platting Requirements - Discussion/Update Boundaries and Signage for Eastgate and Northgate areas - Discussion & Possible Action Chairman's Report: Tax Incentives for City Historical Homes/Buildings - Discussion/Update Veterans Complex and Athletic Park - Discussion/Update Marsha asked about tax incentives offered in College Station. Dennis and David both said no. Marsha said she believed the City of Bryan had incentives. David said he would look into that. Historic Preservation Committee Page 5 12. Adjourn: Marsha motioned to adjourn. Russell seconded, and the meeting adjourned at approximately 6:44 p.m. COLLEGE STATION HISTOKIC PKESEKVATION COMMITTEE 1999-2000 Terms Expire June, 2000 searison@myriad.net ELTON ADDOTT Terms Expire June, 2001 1205 Munson DEBORAH JASEK, CHAIRMAN C.5.,TX 77&40 1007 Winding Road (H)693-9570 (W) 260-2635 cs.,ix 77540 ea I712ott@arkitex.com (H) 693-0343 (W) 545-5239 d-jasek@tamu.edu DOCK I3URKE 502 West Dexter WILLIAM D. LANCASTER C.S.,TX 77840 303 Dexter (H) 693-3&47 (W) 545-5515 C.5.,TX 77540 d-burke@tamuieclu (H) 096-5256 wlanc@myriad.net RUSSELL DUKE 600 Old Jersey Street MONTE TRENCKMANN C.5.,-1X 77540 205 Fidelity (H) 694-51E31 C.5.,ix 77840 rusoduke@gte.net (H) 696-5401 MARGARET GRIFFITH MARSHA SANFORD 1102 San Saba 4603 Shoal Creek C. IX 77845 C.5.,TX 77845 (H) 693-4746 (W) 847-9242 (H) 546-2594 (W) 690-0594 marshas@tca.net clarriarAcy-netnat rnaggietheaggiegtamuiedu JOAN FERRY 513 Kyle Avenue C.S., TX 77840 (H) 695-8822 (W) 562-1528 joan@tamuiedu SHAWN CARLSON 1031 Rose Circle C.S., TX 77840 (H) 694-1522 • OAPAMELAM-115TORICAADDIZE551ADDRE55.170C129-0c-t-99 CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Tuesday, October 12, 1999, 5:15 p.m. College Station Conference Center MINUTES MEMBERS PRESENT Fran Lamb (Vice Chair), Eileen Sather, Jennifer Pratt, &Ed Holdredge MEMBERS ABSENT Mollie Guin(Chair) STAFF PRESENT Grace Colbert, Supervisor Kim Fox, Secretary/Scheduler HEAR REQUESTS FOR ABSENCES Mollie called in sick on 10/12/99 in the morning. HEAR VISITORS CALL TO ORDER Fran Lamb called the meeting to order at 5:25 p.m. APPROVAL OF THE MINUTES Fran requested the minutes of September 14, 1999 be reviewed. The minutes were reviewed. Jennifer Pratt moved to accept the minutes as presented. Eileen Sather seconded the motion. All in favor and motion passed. OLD BUSINESS 6 Month Client Registration —Kim discussed that information had been mailed to 200 regular and potentially new clients the last week of September 1999. The call-in to set up a registration time begins at 8:30 a.m. on Monday,November 8, 1999. The registration itself will be on Friday, November 19th. Clients will be able to register for consecutive meetings for January through June 2000. ' I Status of History of College Station Book—Pam Springfield, secretary for the Historic Preservation Committee, left the author's introduction to the book for Grace to review. Grace discussed that his work thus far is very factual and in depth from the beginning of time in the Brazos Valley. The author will now begin using the information from the Oral History Lanes for the next phases of the book. NEW BUSINESS Year End Phone Tally and Lost Business Report— Kim presented the reports for year end lost business and the phone tally totals. The committee commented that the number of phone calls handled at the Conference Center is a good indicator of how much business we handle. Also, that the lost business chart shows areas for potential improvements to the Center(i.e. need for increased parking and rooms to accommodate large groups). New Conference Center Committee Member Appointments-- Grace mentioned our need to fill two (2)positions on the Advisory Committee. She requested that if anyone knows of individuals who might be interested on serving on the Committee to please have them apply at the City Council office and writ in the Conference Center Advisory Committee on their application. Applications need to be completed as soon as possible to allow them to be reviewed at the November Parks and Recreation Board Meeting. REVENUE REPORT September 1999, revenue was $11,883.74 versus the September 1998 revenues of$11,124.34. This makes the fiscal year-end revenue for 1998-99: $123,967.23;versus 1997-98: $107,873.10. The total number of users for FY 98-99: 82,240;versus 97-98: 71,677. Fiscal year 1998-1999 was a record breaker in revenue dollars and the number of users at the Conference Center. ADJOURN Fran Lamb moved that the meeting be adjourned. Jennifer Pratt seconded the motion. Meeting was adjourned at 6:30 p.m. The next meeting will be held at the College Station Conference Center on Tuesday,November 9, 1999, at 5:15 p.m. Kimberly Fox, Secretary October 8, 1999 MEMORANDUM TO: Kris Startzman City of College Station Parks & Recreation Department FROM: Cathy Watson Secretary Lincoln Center Advisory Board I have enjoyed serving on the Lincoln Recreation Center's Advisory Board, and am looking forward to a new year of opportunities. Enclosed please find the Minutes for the September Advisory Board Meeting. If I can be of further assistance please do not hesitate to call me. Thank you. Ends. t r b".. ........... ...r .. .. ....is,..:. Lincoln Recreation Center Regular Advisory Board Meeting Minutes Tuesday, September 14, 1999 Time: 5:45 p.m. ry ....f..rn . Lincoln Recreation Center r ..tie. w.?.,..a e.....r.:. .3°• .. Board Members Present: Linda Preston-Shepard,Carolyn Williams, Cathy Watson, Barbara Clemmons, Faye Daily,Joe Dan Franklin,A.C. Clark, III and alternate Board Member, Marilyn Rucker Board Members Absent: None Staff Present: Lance Jackson :.:............: LFS Representative: James Steen Visitors Present: None I. Call to Order and Roll Call o Meeting was called to order by President Linda Preston-Shepard • All Board Members and alternate Board Member were present. II. Minutes from the August Board Meeting-Due to technical difficulties,the August Board Meeting's Minutes were unable to be retrieved. Ill. Petitions or Communications from Visitors co Extension for Board Members Jackson requested that Board members A.C. Clark, Ill, Linda Preston-Shepard, and Faye Daily to continue serving on the Board for one additional month. Jackson informed the Board, that at this time, they were looking for applicants to serve on the Advisory Board, with October 4, 1999 as the deadline for submission of applications. All members were in agreement to do so, if a motion was made and approved. Motion was made to extend the terms of Board Membership for AC.Clark, Ill, Linda Preston- Shepard,and Faye Daily for an additional month by Joe Dan Franklin. Motion was seconded by Barbara Clemrons. The terms of the above-mentioned board members would be extended for one additional month. • Discussion on Absentee Policy for City Boards Jackson summarized d the Ordinance No. 2406 for LRC Board Members and informed Board Members that each member was limited to three (3) unexcused absences in a 12-month period. Jackson informed Board members that special considerations could be made, but this would be reviewed on a case to case situation. Jackson also provided Board Members with an Absence Request Form for Elected and Appointed Officers, ff to be completed by a Board Member prior to absence from Board Meetings. (enclosure 1) Board Members also agreed that at the beginning of each meeting, if there were any members that would not be in attendance,this should be stated during the Roll call. LRC Regular Advisory Board Meeting Minutes September 14,1999 1 Page 2 of 3 IV Summary of Center Activities--Jackson provided Board Members with two handouts: Lincoln Recreation Center Monthly Items of Interest, September and Lincoln Recreation Center, Boys and Girls Club Yearly Calendar of Events and Activities 1999-2000 for review and discussion. (enclosures 2, 3) O Jackson informed, the Board that the $750.00-donation from the Lions Club would be used for enhancement of the LAG Computer Lab. Jackson has looked into purchasing software that would enhance the LAG as well as being compatible with College Station Independent School District (CSISD) software. Jackson outlined the different uses and benefits of the different software packages,Jackson then asked Board Members for their comments and concurrence. Motion was made by Clemmons and seconded by Rucker,The Software Purchases were approved. o Jackson asked for approval of payment for the rental of two buses (from College Station ISD)for a tip to the Houston Zoo that was provided during the summer.The total amount of the rental was $308.00. Motion was made by Clemmons and'seconded by Williams, ai)prOvaLwa.s given for the payment. V. Treasury Report—Williams provided Board members with a Cash Flow Statement for the Period from August 9, 1999 through September 14, 1999(Enclosure 4). Motion was made by Franklin, and seconded by Daily,the Cash Flow Statement presented by Williams was accepted. • - - VI. Other Business: • O Jackson informed-Board Members that the much-needed sound system,was purchased and given to the LAC as a gift by the Lincoln Former Students. Jackson also informed Board Members of the stipulations of the use of the sound systemdonated by the Lincoln Former.Student& o Ciemmons suggested, as a means of accountability that a deposit of ten percent (10%) of the cost of the $1,500 sound system would be required for,its usp. itwa,s stressed that this should not be a means of deterring the use of the system, but was a way of ensuring accountability. The $150.00 deposit would be returned if no damage occurred. Clenirnons made the motion and Clark seconded the'motion,that there would be,a required deposit of $15000 for the use of the Sound System, with the stipulation the deposit would be refunded upon the return of the sound system equipment with no damage. o Board Members questioned the disposition of the memo sent to the Parks Department by the LAG A , Board requesting the replacement of current sound system. (enclosure 5) o Jackson informed the.Board that the Parks Department received the memo regarding replacement of the LAG sound system and he did not know of any action taken regarding the memo. LRC Regular Advisory Board Meeting Minutes September 14,1999 1 Page 3 of 3 0 Adoption of Project by the LRC Advisory Board—Mr. Steen asked the LRC Advisory Board if the Board would be interested in pursuing a fundraising project. Board members concurred that they would like to sponsor a fundraiser and they would bring ideas/ suggestions to the October meeting. Motion Made by Clemmons and seconded by Clark, Meeting adjourned at 7:00 p.m. Announcements/Reminders; Al Remember to bring suggestions for Proposed Board-adopted Project. A-2 Next Advisory Board Meeting,Monday,October 4, 1999 at 5:45 p.m. Ends. (5) Lincoln Recreation Center AdvisoryBoard MonthlyMeeting Minutes Monday, October 4, 1999 Time: 5:45.6:45 p.m Lincoln Recreation Center 1. Call to Order-Roll Call u In the absence of President Linda-Preston Shepard and Vice President Joe Dan Franklin,the Meeting was called to order by Treasurer Carolyn Williams at 6:00 p.m. u Present: Carolyn Williams, Cathy Watson, Lance Jackson,James Steen, Merilyn Rucker, Faye Daily,A.C.Clark, Ill u Absent:Joe Dan Franklin u Arriving late: Linda Preston-Shepard, Barbara Clemmons II. Minutes from September 14, 1999 Board Meeting Motion was made by Daily, and seconded by Rucker,The Minutes from the September 14, 1999 LRC Board Meeting were approved as read. M. Petitions or Communications from Visitors or Board Members u Status of new LRC Advisory Board Candidates-Jackson informed the Board that due to the lack of applicants for the LRC Advisory Board,they were extending the date for receipt of prospective applicants. Jackson, referring to an email sent by Mr. Steve Beachy, informed the Board that there have been thoughts of dismissing the LRC Advisory Board and Conference Center Advisory Boards. Jackson told the Board Members that he felt the Board was necessary and appreciated the time and input the current Board Members have provided for the LRC and after a brief discussion, it was decided that Jackson would inform those involved that he will continue to have an Advisory Board. Motion was made and seconded that the Discussion of Advisory Board Responsibilities, Roles and Goals, be placed on the November Agenda for discussion Williams suggested looking at similar city boards and their activities,to ensure the LRC Advisory Board was consistent with practices of similar boards. It was decided that when the new LRC 1999 Officers were chosen, the President of the LRC Advisory Board would meet with Mr. Beachy or someone from his office to receive input from his office regarding their expectations of the LRC Advisory Board, relay LRC Advisory Board concerns such as the Appreciation Banquet,etc. as well as establish rapport. ❑ LRC affiliation with the New College Station Teen Center Lincoln Recreation Center Advisory Board October Minutes Page 2 of 2 Jackson informed the Board that the Teen Center opened on September 20, 1999.The LRC transported some of the youth to the Teen Center to participate in activities held there. Conversation ensued regarding the affiliation with the LRC and the Boys and Girls Club of the Brazos Valley. The LRC Advisory Board was concerned that the amount of representation from the LRC was not sufficient, and it is determined that A.C. Clark, Ill would attend the upcoming Board meeting of the Brazos Valley Boys and Girls Club and inform the LRC Advisory Board of his findings. u Volunteer Opportunities/Activities for the elderly • u Watson asked the criteria for volunteers for Senior Citizens at the LRC. u Jackson replied that as far as he knew,volunteers needed to be 55 years of age or older to volunteer to assist with senior activities at the Center.Jackson then informed Watson to contact Marci Rogers who could provide more information on the above-mentioned subject. o City of College Station Appreciation Banquet o This issue was discussed and the Board Members wilt address this issue along with other issues after the 1999 President has met with Mr. Beachy or someone from his staff. IV. Summary of Center Activities---Jackson o Monthly Report attachment o Staff Development Issues La Jackson has requested the assistance of the LRC Advisory Board in establishing a subcommittee to assist with staff development issues,and this committee will be assembled at the November meeting. o Request of funds for Fall Festival Li Jackson informed Board of$100.00 needed for October 28 Fall Festival. V. Treasury Report—Williams VI. Miscellaneous o Adoption of Project by the LRC Advisory Board (Tabled for the November Board Meeting) o Feedback from LRC member attending Parks Board Meetings (Tabled for the November Board Meeting) o Preston-Shepard asked that the verification of software be added to the Agenda for the November Meeting. o Adjournment-Motion made by Watson and seconded by Rucker,the meeting was adjourned at 6:55 p.m. Next LRC Advisory Committee Meeting,Monday, November 1, 1999, Time:5:45 p.m. Lincoln Recreation Center Monthly Items of Interest Nov. 99 Fall programs for the Brazos Valley Boys and Girls Club have begun officially October 1, 1999. Our membership roll is currently at 199 children ranging from 6 to 18 years old. Our membership usually goes down after the summer activity and gradually builds up early spring.We encourage children to purchase a membership for reasons of a sense of belonging and ownership of the club.At present, we are serving as many as 55-75 kids a day. The Lincoln Recreation Center after school van transports 25 CS1SD students to the(P.A.S.S.) Power Hour After School Site for tutorial. Rock Prairie and Pebble Creek elementary buses transport another 15 students to the Center daily. This service is available to all members at the discretion of their parents. Lincoln Computer Lab employees and staff will undergo T.A.A.S. software training by the end this year in an effort to assist children in need of one on one Pre— testing preparation. Look for T.A.A.S. Camps next year. Purchases were made in September 1999 for Teen software package. Teens will now have access to multi media and tutorial assistance after school. Encarta Encyclopedia, Encarta Africana, Hyper Studio,ACT/SAT Prep., grammar tutors and writing centers are coming in soon. Having the internet is a plus for our teens. Our anticipated need will be to upgrade phonics, grammar, and math software used by our K-3 kids. Cheletia Johnson, Director of Programs for the Club, has implemented activities designed to meet the social, healthy life style, and educational needs of our members.With the aid of her staff and a host of volunteers from Texas A&M University, daily activities run on schedule. Field trips to plays, local fire station, and children centered activities have occurred on a weekly basis. Children Evangelical Fellowship provides a non-denominational activity called the GOOD NEWS CLUB, every Wednesday at 4:15 p.m. 14 Children participated in Brazos County Health Department art display activity on HOW!STAY HEALTHY. Smart Moves is under way. Brazos Valley Council of Alcohol and Substance Abuse held TURTLE TALK on October 18—22, 1999. This is a curriculum based self esteem and awareness activity for 3rd-4th graders. Fire Prevention was the central theme of the month, culminating with a visit to Bryan Fire Station No I and a fire drill at LRC. Lincoln teens traveled to the Texas State Fair in Dallas,Texas on October 15, 1999.The following weekend 22 children experienced camping at Bryan Lake Oct. 22-23, 1999. Camping trip shared with first time campers from Bryan Housing Authority.Activity supervised by Center Supervisor L. Jackson, Gym Attendant Neal Donovan, and Eagle Scout Sean Fernando. Biking, fishing, and hiking were some of the fun things to do. Lincoln Recreation Center's drill team, a.k.a. N'MOTION STEPPER'S, performed at the N.A.A.C.P. State Convention reception on September 30, 1999. Led by Lincoln Staff Kylie Byrtle, 5 teen age boys and 5 teen age girls choreographed their own routine in 3 days.They received many congratulations from state N.A.A.C.P members and have been obliged to perform on 5 more scheduled dates. Lincoln Keystone members and N.A.A.C.P. appointed Youth Program Committee Chair, Cheletia Johnson attended weekend workshops promoting youth leadership. Teens also get a once a week opportunity to attend College Station's new teen center named the EXIT. It is located in the Southwood Athletic Complex near College Station Junior High School. The Lincoln Center Annual Fall Festival,October 28, 1999 was a great success. We had approximately 350 participants including volunteers from Texas A&M, Brotherhood of Christian Aggress, Delta Sigma Pi and the True Indian Sister Organization. Activities included a haunted house, pie throwing,apple biting and other exciting games. Lincoln Panther Flag Football Season ends Nov.2, 1999. 40 boys and girls played in the Club League held at Sue Haswell Park in Bryan,Texas. Great coaching jobs by Coach Andrew Daily Sr.,Andre Heard,and Neal Donovan and community volunteers. 1sr 3"and 4th--5th ended seasons undefeated. Special thanks to team mothers for snacks. Lincoln Recreation Center Monthly Items of Interest Nov. 99 CONTINUED FROM PAGE ONE Little Panther Basketball Season for young girls 1st -6th grade sign ups begin November 1, 1999. We are soliciting volunteer coaches for these ladies. Studies indicate that girls who do not participate in a sport by the age of 11 will not do so later in their teens or adult life. Our girls deserve all the benefits and support that our young men do. Season play begins late November 1999. Previous Facility Users for Months September—October 1999 Habitat for Humanity T.A.A.F. Region 5 Concerned Black Men of The Brazos Valley We the People CS Community Development BV Home School Universal Computer System Extra Education CSPARD Seniors Programs Local Churches Upcoming Events for Fall/Winter 1999/2000 November 2 Voting 6 CBM Barbecue 12 St. Matthews Lock in 13 Senior Thanks giving Luncheon Teen Health Conference Teen Dance 25/26 City offices Closed December 3 Kwanzaa Celebration 4 St. Matthews Christmas Program Delta's Breakfast with Santa 10 Christmas to Remember Special FYI The Lincoln Recreation Center will participate in the KVJM V103 fm coat give away November 14, 1999. Brazos Valley interfaith Outreach will be on hand for Christmas to hand family Christmas Packages on December 21 and 22, 1999. Other Holiday programs operating out if the Center will be Operation Mash and the annual Cheer Basket community event.The Lincoln Recreation Center is in discussion with BVIO regarding a once a week Food Pantry Service. More about that later. 2 Lincoln Recreation Center, Boys and Girls Club Yearly Calendar of Events and Activities 1999-2000 September 1,999 �► Challenging,Preparing,Uplifting Youth for the Millennium. September will be the month for recruiting and setting the pace for the upcoming months. • September 7: Starting Date for van route to local schools: South Knoll,College Hills, Southwood Valley,Cypress Grove,Oakwood and Willow Branch ® September 11: Open House and Boys and Girls Club MembershipDrive: Carnival P with Habitat for Humanity 10-2 p.m. O Week of Septemberl3-17: Recruitment for Keystone Club and Host Social on September 15 • Week of 20--24: Introduce Careers and have members decided what places they would like to visit • September 23: Field Trip: • O September 24: Family Night:Ni ht: Recruitment for Parent Committee"The Parent Connection". O September 27: Book Give Away 0 September 29: Staff meeting October 1999; Drug Awareness and Self Awareness Month Introduce Photography ® Week of 4-8: Fire Prevention: Week: Introduce Kids In Control Invite local Fire Department O Camping Trip October 9-10: Camp Pedernales(TBA) ® Week of 11-15: Promote Aids Awareness Week: InviteP rofessional from the Brazos Valley Aids Services,Introduce SMART MOVES O October 21: Field Trip O Week of 25.29: Red Ribbon Week: SMART MOVES: Staying Positive and Drug Free: Invite BVCASA and other Agencies. ® October 25: Monthly Book Giveaway O October 27: Staff Meeting O October 30: Fall Jamboree and Family Fun Night: Admission fee: Can Foods TBA • Field Trip: State Fair TBA October 16 November 1999; Let us Give Thanks and Praises to All Man Kind!!! ® Week of November 1-5: The Democratic Way of Life: Introduce Government Procedures: Mock Ballet • Week of 15-19: Book-a-thon: Educate to Elevate : Contest to see who can read the most books and write a summary on the books O November 11: Veterans Day and Its Importance * November 13: Senior Luncheon TBA (Tentative Date, subject change ect to • Community Service Project: Adopt a Grandparent in the Community } o November 16: Fish Out-Bryan Utility Lake(TBA) o November 18: Field Trip O Staff Meeting: November 30 O Other Community Services Project will be added: helping with the eagle cheer fund, volunteering at the food bank, cleaning the parks Host a Basketball Tournament: TBA )I*ember 1999 The Season for Sharing and Giving: • December-4: Breakfast with Santa(Tentative Date, subject to Change) e Week of 6-10: Make Keepsakes.Boxes, the VI,Century Closing O December 10: ANMAL KVVANZAA CELEBRATION, TBA O Week of DOf December 1347: A&M Chtuth of Christ,Christ s Tv Give'Away o December 17: Christmas Jam Session,party for all members 0 December 20-22: Christmas Arts and.Crafts -Cookin -etc December 21: Field g Trip: Tour of Lights: Santa's wonderland • Center will participate in other events and activities:' Dates far Toy Drives have not been set January 2000: Wake UP!!, the Year is Here, what'are you going to do 7??? O Introduce New Teen Program Called: DO SOS 1 T -Ii G. The'program will be geared toward youth between the ages of 11-18. Our goal for this program is to help youth build a positive self-image, build strong ielatioiships,` a-guide towards there future by providing career information, college-trade school painphlets and tours,job training and other helpful resources. ® Prepare members to submit photo entries o Celebrating the Legacy of Dr. Martin Luther(King: J t� i. , ; Il. : TBA g Yg . Members will participate j :. e January 17: Happy BIRTHDAY Dr. King, membersr reflecting on his memory and all his accomplishments,participate in parade e Test Preparation for all members,TAAS, SAT,ACT O January 20: Field Trip O Staff Meeting January 26 O January 28: Family Night Out ® January 31: Monthly Book Give Away February 2000: Celebrating and Remembering Those That Fought For Freedom!l l O Reflection on all cultures, Yesterday,'Today and-Tomorrow Leaders' 0 Week of Feb 1-4: History 101: Leaders, Inventors, • O Week of Feb 7-11: History 201: women:: Leaders,Sports, The Phenomenal Me!!!: Survival skills for girls in the new year. Invite soroties;BPW,Women's League ue O Sweet Heart Dance: February 11: TBA O Do Something Career Fair: February 12: Harvest of Opportunity TBA o February 14: Valentine Day Party: • Week of February 14-18: History 301: The Arts, Daily Arts and Craft projects, including dancing,reading of poetry,performing skits,etc • February 17: Field Trip O February 18: Art Exhibit,hosted by members • February 19: Out of town field trip, museums ® February 23: Staff meeting O February 24 Annual Soul Food Lunch and Dinner,TBA ® February 25: Family Night Out o Keystone Freedom March O We will participate in all local event being held when times are announced March 2000: Spring is here! i Week of March 6-10: Plants and Animals,nature walks,members make aP lanter, • Week of 13-17: Spring Break activities includes, arts and crafts, field trips, fitness challenges, game room tournaments • St. Patrick Day Activities: The ,meaning of St. Patrick's Day,arts and Crafts,etc O March 17-19: Brazos Valley Youth Charities Basketball.TournamentsP onsored by Concerned Black Men (CBM) O Prepare for National.Week and Summer O Staff Meeting: March 29 April 2000: O Earth Day activities: recycling, pollution, contact Katy Fritz, recycling coordinator. Members will participate in Earth Day Celebration • Re-Introduce SMART MOVES, Starting Week of April 10 O Sibling Appreciation Art Project i April 14-16: Charles Banks Memorial Tournament(TBA) • April 20-22: Youth Rally for Jesus O April 21: Lincoln Center Annual Easter Egg Hunt O Boys and Girls club Week Activities: Talent Show, Community Service Project, Art Display, O Banquet: First annual Banquet: Sponsored by Keystone, Torch Club, Parent Connection. Award Ceremony for all members at the Center TBA O April 26: Staff meeting • April 28: Family Night out May 2000: Promote Summer Program via schools, newspaper, radio,TV, internet • National Bike Safety Month: Safety Classes and Bike Rodeo • Re-Introduce Kids N Control m May 5: Celebrate Cinco de Mayo: Invite Hispanic organization from TAMU . ...... ...................... ............................................................ .............................................................................. • 4) May12 Keystone Lock in: lU .m.--7 a.m. (DATE SUBJECT'To� � CHANGE) • May.19: Parking lot Party(• nszt. of•School lam)- Family Night Out(TBA) • May 31: Staff meeting - . June 2000 SUMMER FUN 20000 1 o Field Trips will be schedule..d on a daily basis o Week of June 5-9: Cub Scout DayEl-amp,Community Vacation Bible School o June 6-8: Little Panthers Basketball Camp: 9-12 p.m. o June .15: Father's Day gifts o June 16: Annual Juneteenth Celebration 49 June 17: Drill Team Participate in Juneteenth Parade, June 1•8: Father's Day o Juno 19: .Juneteenth Celebration in Anderson:or,Brenham July iii o Recycling Program • 'Volleyball Camp • 5 day Bible Club 0 . • • .................................................................. . .... . . . . .................................................................................... .. . .............................. . S//- 47-$4;-1 V.r7s, '1'1 \ TEXAS A&M UNIVERSITY Department of Forest Science Room 305, Horticulture/Forest Science Building College Station,Texas 77843-2135 (409)845-5033 FAX(409)845-6049 October 15, 1999 Mr. Ross Albrecht Department of Parks and Recreation P.O. Box 9960 College Station, TX 77842-0960 • Dear Ross: Thanks for providing my Introduction to Forestry class with an urban forestry field trip on Wednesday. Although we have been doing this for years, the quality of your presentations remains excellent. I really appreciate your willingness to give your time and the time of four of your crew people. I know that you and they have plenty to do and that 2.5 hours of your time does not come free. The demonstrations were outstanding, and your crew was very helpful and professional. Please pass along my thanks to them for their patience and willingness to demonstrate their craft. Thanks again and please call if I can somehow return the favor. Sincerely, .(*Z• Michael G. Messina Associate Professor xc: Mr. Ric Ploeger Mr. Steve Beachy October 1999 MEMORANDUM TO: Kris Startzman FROM: David Hudspeth RE: '99 NFL/GATORADE Punt, Pass & Kick Items of Interest HISTORY '94 '95 '96 '97 '98 '99 # of Participants: 77 102 68 87 89 107 (Local Competition) # of Participants: 58 35 36 33 45 62 (Sectional Competition) The NFL/Gatorade Punt, Pass and Kick is conducted twice in College Station. Once for the College Station local competition and the other time is for the Section 12-area competition. This is a free competition and is for kids 8 to 15 years of age. Each participant is allowed one punt, one pass, and one placekick as part of his/her competition. Each participant receives a certificate for participating. Some participants have a chance to go to a NFL playoff game to showcase their abilities. October 1999 MEMORANDUM TO: Kris Startsman FROM: David Hudspeth RE: °99 Youth Flag Football Items of Interest HISTORY '93 '94 '95 '96 '97 '98 '99 ## of Participants: 418 357 391 382 331 345 399 # of Teams: 43 45 51 48 40 42 48 GRADES GAME DAYS #OF PARTICIPANTS ## OF TEAMS '98 '99 '98 '99 K-2 Mon/Wed 42 63 6 8 K-2 Tue/Thu 47 75 5 9 3-4 Mon/Wed 59 67 7 8 3-4 Tue/Thu 81 81 10 10 5-6 Mon/Wed 60 53 8 6 5-6 Tue/Thu 56 60 6 7 Totals: 345 399 42 48 Games are being played on Monday/Wednesday or Tuesday/Thursday nights with practices and some games on Saturdays at Southwood Athletic Complex. This program is for boys and girls in grades 1st through 6th. The season will last from October through November. X-tra Education has added cheerleaders to the program this year. The cheerleaders are not cheering at every game but trying to cheer for every team at least once or twice before the season ends. From: Shannon Waddell To: Steve Beachy Date: 11/1/99 2:25PM Subject: food drive On Saturday the 30th, the Teen Advisory Board members dressed up in costume to trick or treat door to door for non perishable food items. Despite rain and an unknown fraternity collecting food in the same neighborhood on the same day,we still collected 1250 pounds of food. Last year we picked up 2100 pounds, so we are down significantly. With the Aggie game at the same time and the majority of the people at the game, the rain, and the competition we did pretty well. Thank you! Shannon Waddell 764.3441 • Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1,1999 at the commencement of FY2000. In lieu of the availability of the 10-year plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per season (Fall, Spring, and Summer), per team in FY2000. This will be reviewed with athletic team representatives before the FY200I budget cycle when the rolling 10-year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. 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