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Home My WebLink About12/10/1999 - Regular Agenda Packet - Parks Board CITY OF COLLEGE STATION PARKS AND RECREATION BOARD REGULAR MEETING DECEMBER 10, 1999 -- 7:00 P.M. COLLEGE STATION JUNIOR HIGH 900 ROCK PRAIRIE ROAD CAFETERIA — AGENDA 1. Approval of Minutes — December 12, 1999 2. Public Hearing Concerning Possible Development of Edelweiss Park 3. Discussion of Board Goals and Priorities 4. Hear Visitors 5. Consent Agenda • Capital Improvement Program Report • Committee Reports 6. Board Concerns/Other Business 7. Adjourn This building is wheelchair accessible. Handicapped parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. 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Field e''' 1.::t 41Ik till DATE: 2-3-97 PLANNER: PBV ''•�Ceh0 0 fH$1C>Fi5' 1:4011twir PEW 4-28-97, -' -' UT Ptd \- 12: Vi/ 4104' PBV 12-9-gip. 11 V 913, - 5 co...A. i She ter 10, t \ ... OF al-AltMig:00,M.0A7Yg ,-- R O. Box 9960 1101 Texas Avenue • College Station,TX 77842 ,--• , , , „Atit• Tel 409 764 3500 ONIPMENtrei MEMORANDUM January 7, 1999 TO: Parks & Recreation Board FROM: teve Beachy, Director of Parks & Recreation SUBJECT: Items of Interest 1. Xtra Education will begin registration for the Spring '99 season on Tuesday, January 1.9th. Registration will be at the College Station Parks & Recreation Department in Central Park. Registration is ongoing until the class either starts or fills to capacity. Jan 19 & 20 register from 8 a.m. - 8 p.m. Jan 26 & 27, and Feb 2 & 3 register from 8 am - 7 p.m. Registration continues from 8-5 until classes start or fill. 2. The Parks and Recreation Department has hired Melissa Robertson as Tennis Program Coordinator. Melissa ,is a graduate of Tyler Junior College with a degree in Tennis Technology which trained her to be a tennis teaching professional. Melissa will put her training to good use as she plans and implements tennis lessons, tennis carnivals and camps, league play and tournaments for citizens of Brazos Valley. Melissa is currently enrolled at Texas A & M University and is majoring in Agricultural Development and Agriculture Science. She plans to pursue a career as a secondary level teacher or coach. 3. Windwood Neighborhood Association Volunteer Efforts - Scott Ball with, the Beautification and Parks sub-committee of the Windwood Neighborhood Association, brought a park improvement project to the Association's annual meeting on November 10, 1998. The sub-committee made a request to remove several trees in open area of Windwood Park along Brookway West Street. The request was made in order to open up the area to give the children of Windwood an open park area for football, baseball, and frisbee throwing. The Association approved the idea, and Scott Ball approached the Parks and Recreation Department with the plans. Mr. Ball had support of several individuals and proposed they volunteer to do some of the work. Consequently, the Forestry Division removed the trees and cut the stumps below grade. Arrangements were made to have topsoil and seed delivered to the site for the volunteers to use in several low spots and in the areas where the trees had been removed. In addition, the removed trees were chipped on site and the chips left. The neighborhood volunteers used these chip to fill other low spots near existing trees near the play ground. The Parks and Recreation Department wishes to extend many thanks for the Windwood Neighborhood Association's willingness to cooperate with the department, and offer to help complete the project with volunteer labor. Home of Texas A&M University 4. Teamwork and Innovation Recognition - Paul Rucker, Gerald Guillory, Victor Casares, Ricky Guzman, Brian Stone, Teresa Galvez, Brad Clark, Charles Harris, Pete Prieto, Robert Hernandez, Frank Thompson, and Tim Millstid all recently worked together on a project for the new Little League fields at Wayne Smith Park. The overall size of the double check assembly and pressure reducer for the irrigation system presented a problem in locating a suitable vault. Two types of large enough enclosures had been located. The first, was an above ground unit for $1,700. This solution was rejected due to aesthetic and vandalism concerns. The second was an at grade concrete vault for $1,000. Due to the 9,000 lb. weight that would have required renting specialized equipment, this solution was rejected. In addition, both options would have had large freight charges. The above individuals all helped to design the lid system, build a form, prepare the site, and pour a concrete vault in place. The in- house expertise and teamwork of these individuals allowed this project to be completed in less than a week, and the total bill for materials was $500. In addition to this savings, the forms will be utilized in similar situations for the Central and Anderson Parks irrigation system improvements this spring. 5. Prescribed burning - We are planning to conduct "prescribed burns" at Lick Creek Park again this winter as part of our on-going management plan for this site. The burns are "controlled" in that specific areas are targeted and fire lines are created to contain the blazes. The work will be done under the direction of representatives from the Texas Agricultural Extension Service. The exact dates will be dependent upon weather conditions. The goal of this program is to maintain the native grassland - ' habitat areas within the park by controlling the growth of brush, weeds and other detrimental plants. 6. Texas Public Pool Council Annual Conference - the 1999 conference was held at the Ramada Inn from January 4th - January 8th. The conference had representative from municipal parks & recreation departments from throughout Texas as well as several other states and one participant from Canada. The training included various topics ranging from mechanical systems to case studies of actual rescues. Over 125 people participated in the conference which is organized by Vera Solis and our aquatics staff. We received many compliments related to the professional organization of the conference and the hospitality of our employees. 7. Farewell to Bridgette George - Bridgette has been accepted for a position in the Development Services Department effective January 14th. She will be the Assistant Development Review Coordinator which is a great opportunity for her as well as a significant promotion. She has been an outstanding employee for our department for the past nine years and her work and dedication are greatly appreciated. We will miss her energy and professionalism, but we are Glad that she will still be with the city and wish her the very best in her new job!!! Copies: Skip Noe, City Manager Tom Brymer, Assistant City Manager PARD Superintendents Parks & Recreation Board Goals Rankings _ I _ 1 Complete the parks master plan 1 1 2 1 2 2 3 1.7 2 Implement the approved Capital Improvement Program 2 2 1 2 1 4, 1 1.9 3' Implementation of the Wolf Pen Creek Master Plan 3 3 3 3 11 1 2 3.7 4 Enhance the public perception of the Wolf Pen Creek corridor 4 13, 4 6 3 8 5 6.1 5 Encourage the early development of the former landfill site on State Highway 6 13 5 6 11 8 5 4 7.4 6 Emphasize Lincoln Center leadership development and program enhancement 9 8 8 9 5 9 8 8 7 Support the implementation of the greenways master plan 6 6 5 8 14 11 6 8 8 Investigate the use of a commercial property fee for community park development 14 9 7 4 4 10 14 8.9 Establish an on-going re-appraisal of existing parks, 9 facilities and services- _ e offered by the department 7 7 9 7 9 16 13 9.7 Encourage arboretum/garden parks and color emphasis in 1� existingparks 8 12 11 10 6 12 10 9.9 Investigate the feasibility of cooperative ventures with 11 CSISD 11 14 10 5 12 6 15 10 12 Develop an Urban Forestry Plan for College Station 5 11 12 15 15 15 7 11 13 Incorporate public art into the park system 10 10 13 14 10 14 12 12 Investigate the feasibility of cooperative ventures with 14 TAMU on facilities, and programs 12 15 14 12 13 7 16 13 15 Explore the feasibility of a municipal golf course 16 14 16 13 7 13 11 13 16 Explore the feasibility of a commercial ice skating facility 15 16, 15 16 16 3 9 13 o:lboardtgoals\fy99rank.xls 1111199 CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT JANUARY, 1999 • 1. 1 it 4 ; Ai db... U • 4 4. 0 U Project Number: PK9505 Budget: $1,230,000 - 1995 Bond Contract Amount: Design $87,990 Project Manager: Eric Ploeger Project Design: HSI Consulting Architects Comments/Status: After review of 16 proposals by Architectural firms, the staff recommended HSI Architects of Bryan to the City Council. The City Council approved this selection. The contract was signed in early February 1996 and the initial meeting with staff took place on February 27. Designs were completed and were bid twice with the last being July 24, 1997. On both occasions bids came in higher than the budgeted amount. Staff, the architect, and the low-bid contractor worked to bring the project within budget. Changes in the parking lot paving, concession/rest room building specifications, and the parking lot area ) lighting resulted in sufficient reductions to allow the project to be within budget. The item was approved by Council on August 28, 1997. Progress on the project is picking up due to good weather. A change order to correct problems with the subgrade soil in the parking area was approved by council on May 14, 1998. The contractor has completed the construction portion of the project and staff will be installing the signage, irrigation system and working on field preparation. Task: Project Design: November 1996 - July 1997 Advertisement & Award: July -August 1997 Complete: December 1998 2. TEEINLCENTER Project Number: PK9807 Budget: $400,000 Contract Amount: N/A Project Manager: Eric Ploeger Project Design: N/A Comments/Status: Qualification statements were opened February 4, 1998. A staff recommendation was sent to Council, for selection of an architect, on the February 26, 1998, Council meeting. Council accepted the recommendation of Patterson Architects of Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting. The plan was presented to Council on July 9, 1998, and staff was directed to review the plans with the Teen Advisory Board and report back to Council. The Council approved the CIP Report 7-Jan-99 Page 1 of 3 II 2. TEEN CENTER CONT...W recommendation of the Teen Advisory Board to add funding to the project during the August 27, City Council meeting. The project was bid on January 7, and the bid opening will be January 22, 1999. Task: Project Design: March - November 1998 Advertisement & Award: December 1998 Complete: August 1999 3. MADELEY PARK/LAND ACQUISITtON Project Number: CD 1230 Budget: $ 150,000 Contract Amount: N/A Project Manager: Eric Ploeger Project Design: Comments/Status: An appraisal has been completed on the Jaffar property. A title report has been ordered and an offer will be made based on the appraisal. The project is now on hold pending further review by the Parks Board. Task: Project Design: Advertisement & Award: Complete: 4. WPC LANDSCAPE IMPROVEMENTS Project Number: PK9505 Budget: N/A Contract Amount: N/A Project Manager: Peter Vanecek Project Design: In-house Comments/Status: Improvements for the northwest corner of the Dartmouth/Holleman intersection. Development of a flowerbed, sign, and handrail improvements to compliment the existing development on the southeast corner. This project will be reviewed by the WPC Oversight Committee on January 11, 1999. Task: Project Design: Advertisement & Award: Complete: 5. ATHLETIC PARK MASTER PLAN Project Number: Budget: $ Contract Amount: Project Manager: Project Design: CIP Report 7-Jan-99 Page 2 of 3 Comments/Status: A meeting with leaders of the soccer community was held in October. This was to discuss needs and ideas to begin master plan development by the planning staff. A similar meeting with experienced members of the softball community will be held. Concepts will be developed for public hearings and Parks and Recreation Board discussions. Task: Project Design: Advertisement & Award: I' Complete: 6. ADAMSON POOL RENOVATION Project Number: N/A Budget: $ 65,000 Contract Amount: N/A Project Manager: Eric Ploeger Project Design: Waterscape Consultants Comments/Status: Waterscape Consultants completed a conditions report on the condition of Adamson Pool along with recommendations for renovations in May '98. Funds for renovation design were budgeted in the FY98-99 budget. The design contract was approved by the City Council on December 10, 1998, with design to begin after the first of the year. Task: Project Design: January - June 1.999 Advertisement & Award: August - October 1999 Complete: May 2000 7. EDELWEISS PARK MASTER PLAN Project Number: Budget: $ 213,000 Parkland Dedication 1998 Bond Funds Contract Amount: N/A Project Manager: Peter Vanecek Project Design: In-house Comments/Status: The first public hearing in the design process was held October 19, 1998. The second was held December 8, 1998. The final will be held on January 12, 1999. Task: Project Design: October- March 1999 Advertisement & Award: April 1999 Complete: October 1999 8. WEST DISTRICT MAINTENANCE SHOP Project Number: Budget: $481,000 Contract Amount: N/A CIP Report 7-Jan-99 Page 3 of 3 8. WEST DISTRICT U it • • bk 1 Project Manager: Eric Ploeger Project Design: Architect to be selected Comments/Status: Request For Qualifications (RFQs) for an architect have been received and a selection will be referred to the City Council in February, 1999. Task: Project Design: March -June 1999 Advertisement & Award: July 1999 Complete: January 2000 CIP Report 7-Jan-99 Page 4 of 3