The URL can be used to link to this page

Home My WebLink About02/08/2018 - Workshop Minutes - City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION FEBRUARY 8, 2018 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham City Staff: Student Liaison Kelly Templin, City Manager Tory Oxendahl, Municipal Affairs Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Thursday, February 8, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate ,and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:00 p.m. on Thursday, February 8, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and • McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas WKSHP020818 Minutes Page 1 • City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease, or value of real property; to wit: • Northgate Parking Garage C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-evaluation • City Manager • Construction Board of Adjustments • Zoning Board of Adjustments The Executive Session recessed at 5:43 p.m. 3. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik, the City Council voted seven(7) for and none (0) opposed, to appoint Chuck Gilman as Interim City Manager, effective April, 1 2018. The motion carried unanimously. Mayor reordered the workshop items with item #6 being heard first,followed by #4, and the rest remaining as ordered. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2b, and 2h were pulled from Consent for clarification. 2(b): Mary Ellen Leonard, Finance, clarified what a responsible bidder is and how that helps to determine the best value to the City. 2(h): David Schmitz, Director of Parks and Recreation, clarified the sequences of the project, which are phases are yet to come. This design contract includes the full design of the park facility for phase one of the park and preliminary site/civil design for phase 2 in order to construct utilities for phase 1 that will be crossing the phase 2 area of the property. The contract includes construction phase services for Phase 1 which is proposed to include 4 of the proposed ballfields and associated infrastructure to support their use. Mayor Mooney recessed the Workshop at 6:17 p.m. Workshop reconvened at 7:59 p.m. 5. Presentation, possible action, and discussion on the status of the Capital Improvement Plan including recommended projects from the Citizens Advisory Committee. WKSHP020818 Minutes Page 2 Emily Fisher, Assistant Director of Public Works, provided an update to Council on the status of Capital Improvement projects. These projects were recommended from the Citizens Advisory Committee. Some of the projects completed are along Munson Avenue, Rock Prairie Road, Green Prairie Trail, and Lick Creek Nature Center. Areas in process are Lincoln Center, Lakeway Drive, Royder Road Phase 1 &2, University Dr. Pedestrian Safety Improvements, culvert replacement at Dominik and Stallings, Eastgate Rehabilitation, and a 30-inch transmission line relocation for FM 2818 /60 interchange. 6. Presentation, possible action, and discussion on the Texas Weekend of Remembrance special event slated for May 25-27, 2018 (Memorial Day Weekend). The presentation will cover the background, mission, and event details. J.D. Wood, Parks and Recreation, provided an overview of Texas Weekend of Remembrance, which is a time for military members, veterans, and their families to come together and honor the memory of their lost loved ones through camaraderie and commemoration of their sacrifice. This event will become a precursor to Memorial Day and restore its original intent by allowing everyone to show their pride and respect to the men and women who have paid the ultimate price. Parks and Recreation staff, local and non-local veterans, military personnel, and TAMU staff recommend approval of Texas Weekend of Remembrance to continue with the planning process. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to endorse the Texas Weekend of Remembrance special event for May 25-27, 2018. The motion carried unanimously. 7.Presentation,possible action,and discussion regarding a City-initiated rezoning to remove the Krenek Tap Overlay zoning district from all properties currently under the district. Molly Hitchcook, Planning and Development, presented an overview regarding the Krenek Tap Overlay zoning district that was adopted in 2004 to enhance the views along Krenek Tap Road and create a sense of identity for the City,not only along the municipal property but along Krenek Tap Road itself. At the time, the City was pursuing the City Centre Concept for the development of the municipal property. The overlay heightens the development standards for all properties along Krenek Tap (including single-family) by requiring parking to be located behind structures and placing limitations on façade and fence materials and roof and signage options. The overlay is applied to all property from the Krenek Tap right-of-way and back 750 feet in each direction. This item is brought to council as part of the 2017 Planning&Zoning Commission's Plan of Work to help streamline the Unified Development Ordinance (UDO). The concept of deleting of the Krenek Tap Overlay zoning district from the UDO is supported by Staff and the Planning&Zoning Commission, but such an ordinance amendment would necessitate the rezoning of all properties currently under the overlay to remove its application. Staff requested direction from City Council on whether or not to move forward with Council directed staff to move forward with removing the Krenek Tap Overlay from the UDO. WKSHP020818 Minutes Page 3 8.Presentation, possible action,and discussion regarding an overview of current community notification requirements and practices for cases involving a public hearing. Lance Simms,Director of Planning and Development,provided an overview of the types of public hearing notifications provided by the City, whether required or discretionary. This item was also part of the Planning & Zoning Commission's Plan of Work.Under "educational/informational items", the Commission's Plan of Work states, "Review current community notification requirements and practices for cases involving a public hearing". When an item requiring a public hearing is to be considered by the Planning & Zoning Commission, the City is legally required to: • Post the meeting agenda on the City's official website • Post the meeting agenda at City Hall at least 72 hours before the meeting • Publishing a notice in The Eagle at least 15 days prior to the meeting; and, • Mail a notice to property owners within 200 feet of the parcel under consideration at least 15 days prior to the meeting(applies to rezoning's,conditional use permits,ZBA variances, and certain replats). At a minimum, the Unified Development Ordinance (UDO) requires that published and mailed notices provide: • The general location of the land that is the subject of the application; • The substance of the application, including the magnitude of proposed development and the current zoning district; • The time, date, and location of the public hearing; and • A phone number to contact the City Planning &Zoning Commission heard this item on December 21, 2017 and asked staff to explore ways to improve the signage placed on the subject property. Otherwise, the Commission felt like our current notification process is working well. Councilmember Brick left for the remainder of the meeting. 9. Presentation, possible action, and discussion regarding non-residential landscaping standards. Rachel Lazo, Planning and Development, stated as part of the 2017 Plan of Work, City Council and Planning and Zoning Commission directed staff to review current city landscaping requirements, including streetscaping and buffer standards. Staff was also directed to explore options for water-conserving landscaping. Staff received feedback from stakeholders in the development community, neighborhood associations, and the general public on this item through two public meetings held in a"come and go"format on August 30, 2017. On September 21, 2017, the Planning and Zoning Commission heard the results of the stakeholder meetings and endorsed staff's general recommendations at the time. The Planning & Zoning Commission heard the item again at their December 21, 2017 meeting and recommended that staff proceed with the following changes: • Encouraging drought tolerant irrigation by increasing the landscaping point credit from 10 percent to 20 percent for water-conserving irrigation systems. WKSHP020818 Minutes Page 4 • Providing an extra 50 percent increase in landscaping points for Texas native plants. • Incentivizing the retention of older/larger trees by doubling the point values for each protected tree. • Creating administrative flexibility to waive buffer requirements adjacent to common area, and exempting buffers adjacent to FEMA 100-year floodplain. • Allowing Staff to adjust buffer width up to 5 feet if the applicant is providing above and beyond minimum requirements for screening. • Removing the double landscape point requirements for building plots over 15 acres. • Removing the heightened 2.5-inch caliper tree requirement for building plots over 15 acres and allow these sites to meet the 2-inch caliper tree requirement of other sites. • Providing water conserving landscaping options, such as xeriscaping in lieu of sod. • Requiring buffer by developed/proposed use instead of by zoning district. Staff requested direction from Council on the aforementioned items before moving forward with the development of ordinance language. Council directed staff to move forward with the development of the ordinance language. 10. Presentation, possible action, and discussion of a possible travel budget for representation from the College Station City Council to attend meetings of the Gulf Coast Strategic Highway Coalition. Tanya Smith, City Secretary, opened this itemfor Council discussion to consider a possible increase in the travel and training budget to accommodate hotel stay, travel, and registration fees for the Gulf Coast Strategic Highway Coalition. Council directed staff to increase the budget by consensus as needed. 11. Council Calendar Council reviewed the calendar. 12. Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian, and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments Sister Cities Association, Transportation and Mobility Committee, TAMU Economic WKSHP020818 Minutes Page 5 Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Mayor Mooney reported on the YMCA and Walk with the Mayor. Councilmember Nichols reported on the Chamber Legislative Affairs. 13. Adjournment There being no further business, Mayor Mooney adjourned the workshop of t•e College Station City Council at 8:53 p.m. on Thursday, February 8, 2018. k..rl .•oney, . ayor ATS Tanya . m , 17 •cretary WKSHP020818 Minutes Page 6