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HomeMy WebLinkAbout2018-3986 - Ordinance - 02/08/2018 ORDINANCE NO. 2018-3986 AN ORDINANCE (BUDGET AMENDMENT #1) AMENDING ORDINANCE NO. 2017- 3936 WHICH WILL AMEND THE BUDGET FOR THE 2017-2018 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 25, 2017, the City Council of the City of College Station, Texas, adopted Ordinance No. 2017-3936 approving its Budget for the 2017-2018 Fiscal Year; and WHEREAS,this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2017-3936 is hereby amended by amending the 2017-2018 Budget adopted thereto by a net amount of$3,079,541 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment#1 shall be attached to and made a part of the 2017- 2018 Budget. PART 3: That except as amended hereby, Ordinance No, 2017-3936 shall remain in effect in accordance with its terms. PART 4: That this Ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 8th day of February, 2018. ATTES : APPR 0 y S:cret. ; :yor APPROVED: / / ./ %/ , i Midi11JA1 City Attorney ORDINANCE NO. 2018-3986 Page 2 of 3 Exhibit A- FY18 Budget Amendment#1 Detail Listing The proposed budget amendment is to increase the FY18 budget for the items listed below by $3,079,541. This amendment also increases the net Full-Time-Equivalent(FTE) personnel count by 2.0 positions. Also included is an interfund budget transfer. 1. Encumbrance Roll -$2,595,965 (Budget Amendment) A number of expenditures were not completed in FY17 due to timing issues.These goods and services were budgeted and encumbered in FY17, but were not or will not be received until FY18.The encumbrance roll increases the FY18 budget appropriation in each applicable fund for the eligible items. Included in the encumbrance roll is budget for Equipment Replacement totaling$1,735,592.These items were ordered in FY17 but not received by the end of the fiscal year. Of the remaining encumbrance roll items, many were FY17 one-time SLA items that were not completed in FY17 and the funds for the items are available in the applicable fund balances. 2. Increase Park Land Dedication Budgets for Zones 6, 11 and D-$172,000(Budget Amendment) Budget for the Park Land Dedication Funds is determined based on available fund balances at the time the budget is developed. Additional Park Land Dedication contributions have been received in several Funds since the budgets was approved. This item will appropriate additional budget in Park Land Zones 6, 11 and D where the contributions were received to allow the funds to be utilized for various park improvement projects. 3. Greens Prairie/Arrington Signal Participation Agreement-$152,800(Budget Amendment) On November 9, 2017, Council approved a Participation Agreement with OGC Greens Prairie Investors, LLC to share costs of constructing intersection improvements at Greens Prairie Road and Arrington Road. At that same meeting, Council approved the construction contract for the improvements. Budget in the amount of$790,000 was included in the Streets Capital Improvement Projects Fund for the project.The budget, however, did not account for the expenditures outlined in this participation agreement and, therefore, will be increased as part of this budget amendment.The expenditures will be offset by the$152,800 payment from OGC Greens Prairie Investors, LLC as outlined in the Participation Agreement. 4. Memorial Cemetery Endowment Fund -$37,500 (Budget Amendment) This item includes a $33,000 increase in the FY18 Memorial Cemetery Endowment Fund budget for wayfinding signage at Memorial Cemetery. Budget for this signage was approved during the FY17 budget process, however quotes came in over the amount initially requested.This item is for the appropriation of the budget in FY18. Also included in this budget amendment item is $4,500 for re-platting fees for a section of the Aggie Field of Honor. A newly fenced section of the cemetery must be re-platted before plots can be offered for sale.The Memorial Cemetery Endowment Fund has sufficient fund balance to accommodate both requests. 5. Municipal Court X-Ray Machine Replacement-$25,000(Budget Amendment) A Court Technology Fee is authorized by the Texas State Legislature and is collected from defendants convicted of a misdemeanor offense who pay citations at College Station Municipal Court. Court Technology Fee revenues can be used to fund technology projects at the Municipal Court Facility. This item is to appropriate Court Technology Fee Funds for the replacement of the X-Ray machine at the Municipal Courts building. The x-ray machine broke down unexpectedly and needs to be replaced as it is an essential component security. The Court Technology Fee Fund has sufficient fund balance to accommodate this request. ORDINANCE NO. 2018-3986 Page 3 of 3 6. Police Department—CJD and JAG Grants-$42,276(Budget Amendment) The Criminal Justice Division of the Office of the Governor has authorized the City of College Station to receive grant funds in the amount of$24,732 to be used to purchase rifle-resistant body armor. There will be no matching fund requirement; however,the grant does not provide for maintenance, repair, or future replacement of the body armor so these additional costs will be incurred by the City in future budgets. In addition, the City of College Station will be receiving Justice Assistance Grant (JAG) funds totaling $17,544. The funds are awarded for the purpose of supporting local initiatives,technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs.This item will appropriate budget for the expenditures in the Police Department's budget. 7. HOT Funded Multimedia Coordinator position—$54,000 and 1.0 FTE Increase (Budget Amendment and Interfund Transfer) This item is for the addition of one Full-Time Equivalent (FTE) Multimedia Coordinator position in the Public Communications (PC) Department. This position will be responsible for strategically creating marketing materials that help increase tourism to College Station. In addition, PC staff will introduce College Station to other markets through the development of brochures, promotional videos, and marketing and advertising materials. As the primary focus will be to create high-quality collaterals needed to bring tourism to College Station, it is recommended that this position be funded with Hotel Tax Funds.The amount included on this budget amendment item is for an estimated nine months of salary and benefits. The estimated on-going annual cost for the position is$74,000. This position will be budgeted in the General Fund and Hotel Tax funds will be transferred to the General Fund to cover the expenditures related to eligible activities.The funds for the position are available in the Hotel Tax Fund. 8. HR Training and Development Coordinator Position—1.0 FTE Increase This item is for the addition of one Full-Time Equivalent (FTE)Training and Development Coordinator position in the General Fund for the Human Resources (HR) Department.This position will be responsible for professional-level work focused on developing, coordinating and participating in specialized and general training, and employee development related activities, to include, but not limited to developing, facilitating, and managing employee development activities and overseeing organizational wide performance improvement programs. It is anticipated that this position will be filled in the early part of calendar year 2018.The estimated on-going annual cost for the position is$82,000.The funding for FY18 will come from a combination of contingency and the existing budget in the HR Department; as such, no additional budget will be needed for the position in FY18.This item is for the addition of the 1.0 FTE to the budget.