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Home My WebLink About12/14/2017 - Workshop Minutes - City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION DECEMBER 14, 2017 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 3:05 p.m. on Thursday,December 14,2017 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Employee Recognition, Recognition of Employee of the Year nominees and Reception. The following employees were recognized for service: 20 Years of Service Neil Black Billy Couch Stacy Lee Jennifer Nations Brandy Norris Timothy Payne Kenneth Petereit Christopher Poole Noe Rincones Timothy Sullivan Gilbert Urrutia 25 Years of Service Tim Hamff Celia Hernandez Kyle Patterson Debbie Raley James Woodward WKSHP121417 Minutes . ...„ .„ .,,.„ ,,,, .., . .... .. .... ........ ................... .„ ,.,„ ,., ,.,,. „, .. „ . Page 1 30 Years of Service Mary Joyce Duda Greg Leeth James Schroeder 35 Years of Service Ben Accurso Jr. Randall Harmon Nominees for Employee of the Year were. Gerald Borths Cecilia Browder Diana Clendenin Bo Deal Julia Franz Kevin Harris Amber Johnson Cheletia Johnson Tom Jordan Lacey Lively Cody Mays Joyce Parish Jennifer Springer The Employee of the Year is Kevin Harris. A small reception followed. 3. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City Council convened into Executive Session at 3:46 p.m. on Thursday, December 14, 2017 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and • McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas • City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease, or value of real property; to wit: • Property located generally north of the intersection of Dartmouth Street and Colgate Drive in College Station, Texas. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-evaluation • Construction Board of Adjustments • Design review Board • Parks &Recreation Advisory Board • Planning and Zoning Commission • Zoning Board of Adjustments WKSHP121417 Minutes.. . Page ge 2 D. Deliberation on a competitive matter as that term is defined in Gov't Code Section 552.133;to wit: • Power Supply The Executive Session recessed at 5:26 p.m. 4. Take action, if any, on Executive Session. No action was required from Executive Session. 5. Presentation, possible action and discussion on items listed on the consent agenda. Items 2g, and 2i were pulled from Consent for clarification. (2g): Donald Harmon,Director of Public Works,provided information on the ways in which plans for public works projects were communicated to the public.. Mr. Harmon stated that there have been several opportunities for public engagement, where the homeowners meet the contractor of the Francis Drive Rehabilitation project and addressedtheir concerns. (2i): Donald Hannon, Director of Public Works, gave clarification on the construction contract with Larry Young Paving for the construction of the University Drive Pedestrian Improvements Project. 6. Presentation, possible action, and discussion on the election of Mayor Pro Tempore. MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember Rektorik,the City Council voted seven(7) for and none (0) opposed,to appoint James Benham as Mayor Pro Tempore. The motion carried unanimously. 7. Presentation, possible action, and discussion regarding an overview of Planned Development Districts (PDD) and the role of concept plans. Lance Simms, Director of Planning and Development, presented an overview of the PDD zoning district and associated concept plan. The purpose of the Planned Development District is to promote and encourage innovative development that is sensitive to surrounding land uses and to the natural environment. If this necessitates varying from certain standards, the proposed development should demonstrate community benefits. The PDD is appropriate in areas where the land use plan reflects the specific commercial,residential, or mix of uses proposed in the PDD. A PDD may be used to permit new or innovative concepts in land utilization not permitted by other zoning districts. While greater flexibility is given to allow special conditions or restrictions that would not otherwise allow the development to occur, procedures are established to insure against misuse of increased flexibility. Concept Plan Requirements • Location and relationship of various land uses WKSHP121417 Minutes Page 3 • Range of building heights • Statement addressing site drainage • General location of detention/retention areas • General location of building and parking areas • Open space,parkland, conservation areas, greenways, or other special features • Buffer areas or statement indicating buffering proposed Role of Concept Plan These are conceptual questions considered when reviewing a PDD. • Will proposed PDD be in harmony with character of surrounding area? • Is proposed PDD in conformity with policies, goals, and objectives of the comprehensive plan? • Will proposed PDD adversely impact existing or permitted uses on abutting sites? • Will the proposed PDD include adequate public improvements? (Infrastructure, parks, schools, etc.) • Will the Proposed PDD adversely affect safe and convenient vehicular, bicycle, or pedestrian circulation? • Will the proposed PDD be detrimental to the public health, safety, and welfare? Staffs requested feedback or direction as desired by Council. Council directed staff to bring back modifications to the Concept Plan as part of the revised Comp Plan. Mayor Mooney recessed the Workshop at 6:16 p.m. Workshop reconvened at 8:22 p.m. 8. Presentation, possible action, and discussion regarding the preparation of a request for information related to investigating the possibility of privatizing solid waste services. Mary Ellen Leonard, Director of Finance, provided decision points to Council to consider with regard to the preparation of a solicitation related to investigating and evaluating the possibility of privatizing solid waste services. She gave an overview of two types of requests: • Request for Information (RFI) • An open inquiry that spans the market seeking broad data and understanding. Pricing information not provided. • Request for Proposal (RFP) • A formal written document requesting firms to make an offer for services to the City. Services need to be defined. Staff requested: • Level of Information • Request for Information or Request for Proposal? WKSHP121417 Minutes „. „ . Page 4 • Service Requirements • Existing Services or Change in Service? • Assistance • Level of Assistance and Cost? Council directed staff to add a strategic discussion on sanitation services to the upcoming council retreat and gather infoiination on rates and services for comparable cities who use either private or public collection services. 9. Council Calendar Council reviewed the calendar. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce. Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board. Economic Development Committee, FBT/Texas Aggies Go to War, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments,Sister Cities Association,Transportation and Mobility Committee, TAMU Economic Development,TAMU Student Senate,Texas Municipal League,Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Rektorik reported on the CVB and the Hilton's children Christmas tree event. 11. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 9:09 p.m. on Thursday, December 14, 2017. M ney, .yor ATTE T: any Smi 4, City ecretary WKSHP121417 Minutes Page 5