HomeMy WebLinkAbout09/15/2016 - Workshop Minutes - Planning & Zoning Commission(*Orq"
CITY OF COLLEGE STATION
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MINUTES
PLANNING & ZONING COMMISSION
Workshop Meeting
September 15, 2016 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jerome Rektorik, Johnny Burns, Casey Oldham, Barry Moore
and Jim Ross
COMMISSIONERS ABSENT: Jodi Warner
CITY COUNCIL MEMBERS PRESENT: Steve Aldrich
CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Molly Hitchcock, David Coleman, Carol Cotter,
Stephen Maldonado Jr., Mark Bombek, Jessica Bullock, Rachel Lazo, Madison Thomas, Tiffany Cousins,
Erika Bridges, Timothy Horn, Anthony Armstrong, Carla Robinson, Lauren Basey and Kristen Hejny
1. Call the meeting to order.
Chairperson Kee Called the meeting to order at 6:01 p.m.
2. Discussion of consent and regular agenda items.
There was general discussion regarding Regular Agenda Items #6 & #8.
Commissioner Oldham arrived at 6:09 p.m.
3. Discussion of new development applications submitted to the City.
New Development Link: www.cstx.gov/newdev
There was no discussion.
4. Discussion of Minor and Amending Plats approved by Staff.
*Final Plat — Spring Creek Townhomes Phase 2 & 3 — 1778 Heath Drive — Case #FP2016-000031 (Lazo)
There was no discussion.
5. Presentation, possible action, and discussion regarding the status of items within the 2016 P&Z Plan of
Work.
Senior Planner Bombek stated that an update on an item in the 2016 Plan of Work would be heard on
Workshop Item #6.
Commissioner Rektorik requested an update on the Annexation Plan.
Director Simms stated that Staff is currently working on a draft Inter -Local Agreement to extend the
common Extraterritorial Jurisdiction boundary with the City of Bryan.
September 15, 2016 P&Z Workshop Meeting Minutes Page 1 of 2
Presentation, possible action, and discussion regarding an update on the Wastewater Master Plan as a
part of the 2016 P&Z Plan of Work.
Senior Engineer I Maldonado presented this update to the Commission.
There was general discussion amongst the Commission.
Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings:
*Thursday, September 22, 2016 — City Council Meeting — Council Chambers — Workshop 2:00 p.m.
and Regular 3:00 p.m. (Liaison — Rektorik)
*Thursday, October 6, 2016 — P&Z Meeting — Council Chambers — Workshop 6:00 p.m. and Regular
7:00 p.m.
Chairperson Kee reviewed upcoming meetings for the Planning & Zoning Commission.
Presentation, possible action, and discussion regarding an update on the following items:
*An Ordinance Amendment amending Chapter 12, "Unified Development Ordinance," Section
7.2.H.2 "Single -Family Height Protection," of the Code of Ordinances. The Planning & Zoning
Commission heard this item on August 4, 2016, and voted (5-0) to recommend approval. The City
Council heard this item on September 8, 2016 and voted (6-0) to approve the request.
*A Rezoning for approximately one acre located at the corner of Harvey Road and Pamela Lane from
R Rural to SC Suburban Commercial. The Planning & Zoning Commission heard this item on August
18, 2016 and voted (6-0) to recommend approval. The City Council heard this item on September 8,
2016 and voted (6-0) to approve the request.
There was no discussion.
9. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio
Corridor Board.
There was no discussion.
10. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
There was no discussion.
11. Adjourn.
The meeting was adjourned at 6:56 p.m.
ni :
ane K e, Chairtan
an g & Zoning Commission
At est:
Kristeti Hejny, Admin. S4P.CX1 Speci F t
Planning & Development Services
September 15, 2016 P&Z Workshop Meeting Minutes Page 2 of 2
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CITY OF COLLEGE STATION
Home ofTo= AdM University'
MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
September 15, 2016, 7:00 p.m.
CITY HALL COUNCIL CHAMBERS
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jerome Rektorik, Johnny Burns, Casey Oldham, Barry Moore
and Jim Ross
COMMISSIONERS ABSENT: Jodi Warner
CITY COUNCIL MEMBERS PRESENT: Steve Aldrich
CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Molly Hitchcock, Carol Cotter, Rachel Lazo,
Madison Thomas, Tiffany Cousins, Erika Bridges, Timothy Horn, Anthony Armstrong, Carla Robinson,
Lauren Basey and Kristen Hejny
Call Meeting to Order
Chairperson Kee called the meeting to order at 7:05 p.m.
Pledee of Alleeiance
Hear Citizens
Consent Agenda
4.1 Consideration, possible action, and discussion on Absence Requests from meetings.
*Casey Oldham — September 1, 2016
4.2 Consideration, possible action, and discussion to approve meeting minutes.
*September 1, 2016 Workshop
*September 1, 2016 Regular
4.3 Presentation, possible action, and discussion regarding a Preliminary Plat for Brewster Pointe
consisting of 67 residential lots on approximately 21.921 acres and 5 common areas on
approximately 4.753 acres located at 3451 Barron Cut -Off Road, generally located south of Barron
Cut -Off. Case #PP2016-000015
4.4 Presentation, possible action, and discussion regarding a Final Plat for Traditions Phase 101
consisting of two lots and one common area on approximately 22 acres, generally located south
of the intersection of HSC Parkway and South Traditions Drive. Case #FPCO2016-000015
4.5 Presentation, possible action, and discussion regarding a Final Plat for Williams Creek Lake
Estates Phase 1 consisting of 29 single-family lots and 3 common areas on approximately 36
acres located at 2442 Carll Lane, generally located northwest of the intersection of William D.
Fitch Parkway and Rock Prairie Road Ease. Case #FP2015-000012
September 15, 2016 P&Z Regular Meeting Minutes Page 1 of 7
Commissioner Moore motioned to approve Consent Agenda Items 4.1-4.5. Commissioner
Rektorik seconded the motion, motion passed (6-0).
Regular Agenda
5. Consideration, possible action, and discussion on items removed from the Consent Agenda by
Commission Action.
No items were removed.
6. Public hearing, presentation, possible action, and discussion on a Conditional Use Permit for a
Mobile Food Court in NG -1, located at 203 First Street, which is generally located south of Church
Avenue and west of First Street Case #CUP2016-000001 (Note: Final action on this item is
scheduled for the October 13, 2016 City Council meeting — subject to change)
Staff Planner Thomas presented the Conditional Use Permit to the Commission, and recommended
approval.
Commissioner Moore asked if Staff received any feedback from the Northgate Association.
Staff Planner Thomas stated that Staff has spoken with the Northgate Association and they expressed
concerns regarding the daily management of the proposed Food Truck Park.
Commissioner Ross asked if any surrounding restaurants have given Staff input on this Conditional
Use Permit and expressed concern about the food truck park's impact on existing brick and mortar
restaurants in the area.
Staff Planner Thomas stated that she was contacted by The Domain and Chimy's restaurants.
Chairperson Kee asked for clarification on the Pavilion and pad site shown on the site plan.
Staff Planner Thomas stated that the pavilion is an open metal structure and the pad sites would be
concrete.
Commissioner Ross asked if there was a maximum capacity allowed within the court.
Staff Planner Thomas stated that there is not a maximum occupant capacity on the property.
Chairperson Kee asked about the fencing surrounding the area.
Staff Planner Thomas stated that the applicant has proposed providing a wooden fence.
Applicant, Derek Barre, was available to answer questions from the Commission.
Chairperson Kee asked for more detail on the fence surrounding the area.
Mr. Barre stated that the front of the court would have a wrought iron fence and the sides would be
a wooden fence surrounding the property.
September 15, 2016 P&Z Regular Meeting Minutes Page 2 of 7
Commissioner Rektorik asked for clarification on Police Department's concerns for the fencing
Staff Planner Thomas stated that the Police Department had concerns for wooden fencing causing
visibility issues into the site.
Commissioner Oldham asked for a clarification on the daily management of the property.
Applicant, Matt Abegglen, stated that the property is currently under lease and the pad sites will be
subleased by local food trucks. Mr. Abegglen also stated that the property will be monitored, secure
and cleaned regularly.
Chairperson Kee asked for clarification on the recourse the City of College Station would have on
the Conditional Use Permit.
City Attorney Robinson stated that the City can chose to revoke the Conditional Use Permit, but
specific language would need to be added to the ordinance. Ms. Robinson also stated that the City
could issue a citation under the Unified Development Ordinance.
Commissioner Rektorik asked for the applicant to clarify the security measures that would be in
place for the area.
Mr. Abegglen stated that off-duty police officers would be provided to the area as needed.
Chairperson Kee asked for the capacity of the pavilion.
Mr. Abegglen stated that the pavilion would hold approximately 150-200 people.
Commissioner Rektorik asked Staff for the triggering factors of a Special Event.
Director Simms stated that the City does have a Special Event Permit, however, the Conditional Use
Permit is not subject to the Special Event Ordinance, but there are guidelines in the Special Event
Ordinance permit that would help in terms of security.
Staff Planner Thomas stated that a Special Event Permit does not require officers for 0-250 people,
251-1500 people would require two off-duty police officers, and they have the authority to require
more or less depending on event size and content.
Commissioner Rektorik asked for a maximum number of persons that could occupy the area.
Mr. Barre stated that there could be a maximum of about 300-400 people within the area.
Chairperson Kee clarified that the Texas Alcohol and Beverage Commission (TABC) regulates the
taking of alcohol outside the Food Truck Court.
Commissioner Oldham asked if the actual trucks would be selling the alcohol.
Mr. Barre stated that Mobile Food Trucks are not allowed to sell alcohol, so a third party concession
area will be utilized.
September 15, 2016 P&Z Regular Meeting Minutes Page 3 of 7
Commissioner Moore asked for clarifications on the occupancy load versus the Special Event
Permit
Director Simms clarified that Special Events are held outside a building where the public is invited
which would fall under the Special Event Permit Guidelines. Mr. Simms also went on to specify that
businesses also have to follow occupancy load guidelines within the building separate from the
Special Event Permit.
Commissioner Oldham asked if the TABC License requires the area to have a security officer.
Staff Planner Thomas stated that TABC requires a "controlled environment" such as security officer
or fencing.
Chairperson Kee opened the public hearing.
No one spoke.
Chairperson Kee closed the public hearing.
Commissioner Moore motioned to recommend approval of the Conditional Use Permit.
Commissioner Oldham seconded the motion.
Commissioner Oldham asked if the Conditional Use Permit will run with the property
Staff Planner Thomas confirmed the permit will run with the property.
Chairperson Kee asked if a condition could be placed on the Conditional Use Permit, not exempting
the Food Truck Court from the Special Event Permit.
City Attorney Robinson stated that the Commission can recommend conditions reasonably related
to the impact that the use will have on the neighborhood properties or to achieve public health safety
and welfare. Ms. Robinson also stated that language within the ordinance would need to be added
so that the applicable condition could be enforced.
Commissioner Oldham asked if the Special Event Ordinance could be applied as a condition to the
Conditional Use Permit.
City Attorney Robinson clarified that the language would refer back to the Special Event Ordinance.
Director Simms suggested that the Commission allow Staff to use the Commission's occupancy and
security concerns to explore options for the Conditional Use Permit before it is presented to the City
Council.
The motion on the table passed (5-1) with Commissioner Ross voting in opposition
7. Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code
of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
PDD Planned Development District to T Townhouse for approximately 14.636 acres being J.W.
September 15, 2016 P&Z Regular Meeting Minutes Page 4 of 7
Scott Survey, Tract 29, College Station, Brazos County, Texas, Recorded in Volume 7541, Page
214 of the Deed Records of Brazos County, Texas, generally located north of Harvey Road and west
of FM 158. Case #REZ2016-000025 (Note: Final action on this item is scheduled for the October
13, 2016 City Council meeting — subject to change)
Staff Planner Lazo presented the Rezoning to the Commission and recommended approval.
Commissioner Rektorik asked for clarification on the objection Ms. Lazo received.
Staff Planner Lazo stated that the inquiry stemmed from the existing parkland not being used to
build upon. The inquiry also asked if the proposed townhomes would stay in Bryan ISD.
Applicant Rabon Metcalf, PO Box 9253, College Station, Texas, was available to answer questions
from the Commission.
Chairperson Kee opened the public hearing.
No one spoke.
Chairperson Kee closed the public hearing.
Commissioner Rektorik motioned to recommend approval of the Rezoning. Commissioner
Moore seconded the motion, motion was approved (6-0).
8. Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code
of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
O Office to PDD Planned Development District for approximately 1.66 acres being Lot G, Chimney
Hill Subdivision, College Station, Brazos County, Texas, recorded in Volume 3043, Page 204, of
the Deed Records of Brazos County, Texas, generally located at the intersection of Taff ow Street
and Autumn Circle. Case #REZ2016-000027 (Note: Final action on this item is scheduled for the
October 13, 2016 City Council meeting— subject to change)
Staff Planner Lazo presented the Rezoning to the Commission, and recommended approval.
Applicant Daniel Beamon, 111 University Drive East, College Station, was available to answer
questions from the Commission.
Commissioner Rektorik asked if the flooding issue concerns would be addressed.
City Engineer Gibbs stated that the Engineer will address flooding concerns at platting.
Chairperson Kee opened the public hearing.
Patrick Draughon, 203 Chimney Hill Circle, College Station, Texas, spoke in opposition of the
rezoning, citing concerns for traffic and flooding.
Melinda Hallerman, 919 Park Lane, Bryan, Texas, spoke in opposition of the rezoning citing
concerns for traffic and flooding.
September 15, 2016 P&Z Regular Meeting Minutes Page 5 of 7
Linda Blair, 201 Chimney Hill Circle, College Station, Texas spoke in opposition of the rezoning,
citing concerns for flooding, the existing powerline, and traffic.
Chairperson Kee closed the public hearing.
Commissioner Rektorik motioned to recommend approval of the Rezoning, for discussion.
Commissioner Ross seconded the motion.
Commissioner Rektorik asked City Engineer Gibbs to address the powerline and the
floodplain/potential flooding concerns.
City Engineer Gibbs stated that the powerline will remain and the site layout will accommodate the
powerline easement as shown on the current concept plan. Mr. Gibbs also addressed the flooding
concerns by stating that the City regulates the floodplain in this area.
Commissioner Rektorik asked for a clarification in which stage of development the flooding issues
will be addressed.
City Engineer Gibbs stated that specifics will be addressed during platting.
Chairperson Kee asked for basic expectations of the floodplain mitigation and analysis results to
meet the floodplain ordinance.
City Engineer Gibbs stated that the developer may have to do a minor amount of excavation to the
encroachment of the floodplain to offset the volume. Mr. Gibbs also stated that the developer will
have to meet five criteria, to comply with the no adverse impacts ordinance.
Chairperson Kee asked what the residents could expect as far as more or less water flow.
City Engineer Gibbs stated that the developer cannot make the conditions worse.
Chairperson Kee asked for a clarification on the Urban land use designation on the property.
Assistant Director Hitchcock stated that the surrounding area is largely multi -family, and
townhomes and the urban designation gives the most flexibility for future uses.
Chairperson Kee asked for the density on this property and the maximum density allowed.
Staff Planner Lazo stated that the density on this property and the maximum density is 14 dwelling
units per acre.
Chairperson Kee asked how the City anticipates providing Sanitation and Fire Services.
Staff Planner Lazo stated that the Fire Department will use internal access to the property and
Sanitation will typically follow the same route.
Chairperson Kee asked for the trip generation for this site.
September 15, 2016 P&Z Regular Meeting Minutes Page 6 of 7
City Engineer Gibbs stated that this site did not trigger the Traffic Impact Analysis (TIA) so it is
less than 150 during the peak hour.
There was general discussion amongst the Commission.
Commissioner Ross asked if there were currently any plans to make improvements to Tarrow Street.
City Engineer Gibbs stated that there are currently no plans to improve this street.
The motion on the table passed (6-0).
Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to
place the subject on an agenda for a subsequent meeting.
There was no discussion.
10. Adjourn
The meeting adjourned at 8:37 p.m.
Appr d:
Jan Kee, hairman
Pla in Zoning Commission
A test•
Krist Hejny, Admin Supp Sp cialist
Planning & Development Services 61
September 15, 2016 P&Z Regular Meeting Minutes Page 7 of 7