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Home My WebLink About08/24/2017 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final - Amended City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:30 PMThursday, August 24, 2017 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas b. Charlton F. Clayton v. City of College Station; Case: 4:16-cv-03485 in the US District Court for the Southern District of Texas Houston Division c. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas Legal Advice a.Legal advice regarding organizational issues concerning the Brazos Valley Convention and Visitors Bureau. Personnel {Gov’t Code Section 551.074}; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. Council Self Evaluation 5:30 p.m. 3. Take action, if any, on Executive Session. Page 1 College Station, TX Printed on 8/21/2017 August 24, 2017City Council Workshop Meeting Agenda - Final - Amended 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion on the Fiscal Year 2018 BVSWMA, Inc. proposed budget. 17-03305. Sponsors:Harmon FY 2018 Budget Rev1Attachments: Presentation, possible action, and discussion on examining land in the ETJ that could be established as park preserves. 17-04156. Sponsors:Schmitz Presentation, possible action, and discussion regarding the Traffic Systems and Traffic Engineering Divisions of Public Works receiving the Institute of Transportation Engineers 2017 Public Agency Council Achievement Award for the implementation and utilization of the Traffic Control Center. 17-04507. Sponsors:Rother Presentation, possible action, and discussion regarding possible participation in the Bloomberg Philanthropies Mayors Challenge. 17-04648. Sponsors:Templin Mayors ChallengeAttachments: 9. Council Calendar - Council may discuss upcoming events. 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 11. Adjourn Page 2 College Station, TX Printed on 8/21/2017 City Council Workshop Meeting Agenda -Final - Amended August 24, 2017 The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on August 21, 2017 at 4:00 p.m. �� This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code§ 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal§ 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. "Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre." College Station, TX Page 3 Printed on 812112017 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:117-0330 Name:BVSWMA Fiscal Year 2018 Budget Status:Type:Presentation Agenda Ready File created:In control:6/26/2017 City Council Workshop On agenda:Final action:8/24/2017 Title:Presentation, possible action, and discussion on the Fiscal Year 2018 BVSWMA, Inc. proposed budget. Sponsors:Donald Harmon Indexes: Code sections: Attachments:FY 2018 Budget Rev1 Action ByDate Action ResultVer. Presentation, possible action, and discussion on the Fiscal Year 2018 BVSWMA, Inc. proposed budget. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends Council approve the Fiscal Year 2018 BVSWMA, Inc. proposed budget. Summary: The BVSWMA, Inc. proposed budget was considered and approved by the BVSWMA, Inc. Board on August 2, 2017. According to the BVSWMA, Inc., By-Laws and Operating Agreement, the BVSWMA budget will be presented to the College Station and Bryan City Councils for consideration after being approved by the BVSWMA Board. Budget & Financial Summary: The FY2018 BVSWMA, Inc. proposed budget revenue is $8,921,735 and the total expenses are $9,440,309. The proposed budget also reduces the gate rate for both owning cities from $20.50 to $20.00 per ton. Attachments: 1. BVSWMA, Inc. proposed Fiscal Year 2018 Budget College Station, TX Printed on 8/21/2017Page 1 of 1 powered by Legistar™ ! Twin!Oaks!Landfill!Gate!Rates! !! Twin Oaks Gate Rates City of Bryan City of College Station Non-City FYE Gate Rate Gate Rate 2011 $21.50 $27.00 2012 $21.50 $27.00 2013 $21.50 $27.00 2014 $21.50 $27.00 2015 $21.19 $26.69 2016 $21.19 $26.69 2017 $20.50 $26.69 Proposed 2018 $20.00 $26.69 Projected 2019 $20.00 $26.69 Gate Rate includes $0.94/ton TCEQ Fee ! ! BVSWMA,!Inc.! Fiscal!Year!Ending!2018!Budget!Overview! ! !! Approved Projected Proposed 2017 2017 2018 Budget Results Budget Revenue 7,552,080$ 9,617,882$ 8,921,735$ Operating Expense 5,883,285$ 6,228,473$ 6,540,309$ Captial Expense 2,374,000$ 4,084,312$ 2,900,000$ Total Expense 8,257,285$ 10,312,785$ 9,440,309$ Cash & Investments (Working Capital)3,727,664$ 1,134,413$ 618,009$ Reserves Rock Prairie Road Closure/Post Closure 3,234,699$ 3,360,899$ 3,067,899$ Twin Oaks Closure & Post Closure 1,374,263$ 1,464,364$ 1,729,170$ BDF - Interim cover & pre-closure 173,528$ 193,028$ 261,685$ BDF - Pipeline relocation 209,432$ 231,631$ 311,160$ BDF - Gas System 552,668$ 611,349$ 821,216$ BDF - Debt Reserve 500,000$ 500,000$ DBF - Cell Development Reserve 1,000,000$ 1,000,000$ Total Reserves 5,544,590$ 7,361,271$ 7,691,130$ Total Reserves, Cash & Investments 9,272,254$ 8,495,684$ 8,309,139$ 2017 Capital: Includes Board approved land purchases that were not anticipated in the FYE 2017 budget. BDF: Board Designated Fund Two additional BDF's created in January, 2017 ! ! ! ! ! ! BVSWMA,!Inc.! Fiscal!Year!Ending!2018! Operation!Budget! ! !! Current Projected Results Results FYE2017 FYE2017 FYE2018 (May)Budget Operating Revenue 8 Landfill Volume - Tons City of College Station 44,025 66,038 66,000 City of Bryan 40,788 61,181 61,000 Third Party 174,271 261,406 240,820 259,083 388,625 367,820 FYE2018 Landfill Rates TCEQ Gate Fee Rate City of College Station 19.06$ 0.94$ 20.00$ City of Bryan 19.06$ 0.94$ 20.00$ Third Party 25.75$ 0.94$ 26.69$ Landfill Net Revenue City of College Station 1,257,960 City of Bryan 1,162,660 Third Party 6,201,115 Total Landfill Revenue 6,139,482 9,209,223 8,621,735 Compost Revenue 256,645 384,968 300,000 Other Operating Revenue 15,794 23,691 - Total Operating Revenue 6,411,921 9,617,882 8,921,735 Operating Expenses Other Expenses Debt Service Interest - City of College Station 76,405 149,135 143,781 Debt Service: Interest - City of Bryan 80,415 160,831 151,431 Bad Debt 0 600 600 Contingency 0 0 150,000 Community Support HHW 213,960 400,000 400,000 Community Support - Other 10,846 15,000 15,000 Total Other Expenses 381,626 725,566 860,812 Maintenance Expense Computer Software 5,871 9,000 17,000 Office Maint-Other 0 1,000 1,000 Office Maint-Equipment 0 1,000 1,000 Office Maint-Furniture 0 1,000 1,000 Office Maint-Computer 0 3,000 3,000 Maint.-Building 5,882 10,000 15,000 Maint.-Grounds 35,377 58,000 60,000 Maint.-Fence & Gates 0 0 2,000 V&E Maint-Machine/Tool 336 1,000 2,000 V&E Maint-Heavy Equipment 203,611 300,000 325,000 V&E Maint-Radios 159 500 1,000 V&E Maint-Phones 1,359 2,500 5,000 V&E Maint-Pages/Other 11,607 20,000 19,000 V&E Maint-Pumps/Motors 2,276 5,000 5,000 V&E Maint-Motor Vehicle 8,809 15,000 15,000 V&E Maint-Other 1,110 4,000 5,000 Wet Weather Access 50,449 110,000 100,000 Other Total 0 0 - Total Maintenance Expense 326,846 541,000 577,000 Closure, Post Closure & Pre Post Closure Closure Accrual - Twin Oaks 94,671 142,007 132,403 Post-Closure Accrual - Twin Oaks 88,819 133,229 132,403 Pre-Post Closure - Twin Oaks 45,243 67,865 68,657 Total Closure, PC, and Pre-PC 228,733 343,100 333,463 Purchased Services Advertise-Promotional 7,388 10,000 10,000 Insurance-Premium 45,071 68,000 70,000 Other Serv-Other 2,013 3,000 5,000 Other Serv-Contract Labor 24,805 25,000 10,000 Other Serv-Security 0 0 - Printing-External 714 1,500 1,000 Printing-Signs & Banners 946 1,418 2,500 Prof Serv-Audit 14,290 15,000 25,000 Prof Serv-Engineering 136,424 200,000 200,000 Prof Serv-Legal 7,188 15,000 15,000 Prof Serv-Medical 0 0 1,000 Prof Serv-Spec Studies 34,713 45,000 35,000 Prof Serv-Other 80,353 130,000 130,000 Rentals-Equipment 46,282 55,000 45,000 Sundry-Credit Card Fees 20,733 27,000 30,000 Sundry-Freight 11,107 16,000 15,000 Sundry-Permits & Licenses 2,377 2,000 5,000 Sundry-Penalty & Interest 60 200 500 Sundry-Postage 841 2,000 2,500 Sundry-Bank Service Charge 161 400 500 Tech Serv-Janitorial 16,566 25,000 30,000 Tech Serv-Pest Control 2,504 3,500 4,500 Tech. Svcs.-Inspect & Lic. Fees 2,063 5,000 5,000 Training-In-house Training 0 0 1,000 Training-Memberships 2,914 7,000 7,000 Training-Outside Training 4,719 12,000 15,000 Training-Subscriptions 299 598 500 Training-Travel & Lodging 5,144 7,000 7,000 Util Serv-Cable Services 2,182 3,500 4,000 Util Serv-Disposal Fees 14,911 22,000 25,000 Util Serv-Electric 21,482 40,000 50,000 Util Serv-Local Phone 906 2,000 3,500 Util Serv-Long Distance Phone 0 0 - Util Serv-Mobile Phone 5,961 10,000 10,000 Util Serv-Water 11,882 25,000 25,000 Total Purchased Services 526,996 779,116 790,500 Salaries & Benefits Administrative 242,787 380,000 400,000 Fulltime Labor 595,056 925,000 935,000 Overtime 258,837 415,000 425,000 Bonuses 91,396 150,000 150,000 FICA/Medicare & Unemployment 87,268 140,000 140,000 Retirement 164,207 265,000 275,000 Group Health Insurance 302,487 450,000 495,000 Group Life Insurance 4,397 6,500 7,500 Workers Compensation 36,063 50,000 55,000 Unemployment Compensation 0 0 - Education Reimbursement 0 0 - Group LT Disability 4,290 7,000 7,200 Taxable Employee Benefits 1,010 6,000 6,500 Non-Taxable Employee Benefits 0 0 - Total Salaries & Benefits 1,787,797 2,794,500 2,896,200 Supplies Office Supplies - General 6,089 12,000 25,000 Office Supplies - Computer 0 0 10,000 Office Supplies - Educate 0 0 - Office Supplies-Minor Equipment 460 1,000 1,000 Office Supp.-Computer Hardware 253 379 1,000 Office Supp.-Computer Software 11 17 1,000 Office Supplies - Other 0 0 - Botanical 0 0 - V&E-Oil 19,867 30,000 40,000 V&E-Fuel 9,616 18,000 20,000 V&E-Diesel 260,445 415,000 425,000 V&E-Minor Tools 5,341 8,000 10,000 V&E-Other 1,289 1,934 2,500 Awards-Recognition 0 0 - Clothing-Accessory 0 0 - Clothing-Uniforms 6,500 12,000 12,000 Chemical-Janitorial 4,662 7,000 8,000 Chemical-Botanical 503 1,500 - Chemical-Pesticide 210 1,000 1,000 Chemical-Other 0 0 - Crew-Safety 3,048 6,000 6,000 Misc Supply-Promo Mater 0 1,500 1,500 Misc Supply-Goodwill 510 2,000 2,500 Misc Supply-Food & Ice 8,838 15,000 15,000 Misc Supply-Other 6,913 6,000 10,000 Misc Supply-Survey 9,641 20,000 25,000 Total Supplies 344,195 558,329 616,500 Total Operating Expenses before Amort & Dep 3,596,194 5,741,611 6,074,475 Net Operating Income (Loss) before Amort & Dep 2,815,728 3,876,272 2,847,260 Amortization & Depreciation Amortization Exp - LF 28,072 42,000 45,000 Depreciation Exp - LF 994,319 1,490,000 1,500,000 Depreciation Exp - Compost 56,946 86,000 100,000 Total Amortization & Depreciation 1,079,337 1,618,000 1,645,000 Non-operating Revenue (Expenses) Interest Income 21,900$ 30,000$ 25,000$ Non Operating Revenue 1,922$ 1,500$ 1,500$ Pipeline Relocation Cost (54,291)$ (81,437)$ (77,610)$ Gas System Build-out -$ (215,000)$ (204,810)$ Host Fees (147,950)$ (221,926)$ (209,915)$ Total Non-operating Revenue (Expense)(178,419)$ (486,862)$ (465,835)$ ! ! ! ! BVSWMA,!Inc.! 10!Year!Capital!and!Reserves!Projection! ! ! 5 6 7 8 9 10 11 12 13 14 15 16 17 18 FYE 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 City of College Station 66,000 66,000 67,320 68,666 70,040 71,441 72,869 74,327 75,813 77,330 78,876 City of Bryan 61,000 61,000 62,220 63,464 64,734 66,028 67,349 68,696 70,070 71,471 72,901 Third Party 240,820 240,820 245,636 250,549 255,560 260,671 265,885 271,202 276,626 282,159 287,802 Total 367,820 367,820 375,176 382,680 390,334 398,140 406,103 414,225 422,510 430,960 439,579 City Net Rate 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 19.06$ 3rd Party Net Rate 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ 25.75$ Capacity remaining 95%94%93%91%90%89%87%86%84%83%81%80%78%77% Starting Capacity (Tons)26,797,004 26,466,061 26,082,169 25,703,979 25,336,159 24,968,339 24,593,163 24,210,483 23,820,150 23,422,009 23,015,906 22,601,681 22,179,172 21,748,212 Accepted (Tons)330,942 383,892 378,190 367,820 367,820 375,176 382,680 390,334 398,140 406,103 414,225 422,510 430,960 439,579 Ending capacity (Tons)26,466,061 26,082,169 25,703,979 25,336,159 24,968,339 24,593,163 24,210,483 23,820,150 23,422,009 23,015,906 22,601,681 22,179,172 21,748,212 21,308,633 Landfill Revenue 9,209,223 8,621,735 8,621,735 8,794,170 8,970,053 9,149,454 9,332,443 9,519,092 9,709,474 9,903,663 10,101,737 10,303,771 Compost Revenue 384,968 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Other Operating Revenue 23,691 Total Operating Revenue 9,617,882 8,921,735 8,921,735 9,094,170 9,270,053 9,449,454 9,632,443 9,819,092 10,009,474 10,203,663 10,401,737 10,603,771 Operating Expenses Other Expenses Debt Service Interest - City of College Station 149,135 141,610 133,448 124,336 114,536 104,336 93,567 81,942 68,386 53,798 39,285 24,210 Debt Service: Interest - City of Bryan 160,831 151,431 141,431 131,231 120,631 109,631 98,231 86,431 74,031 60,831 47,013 32,138 Bad Debt 600 600 612 624 637 649 662 676 689 703 717 731 Contingency 0 150,000 153,000 156,060 159,181 162,365 165,612 168,924 172,303 175,749 179,264 182,849 Community Support HHW 400,000 400,000 408,000 416,160 424,483 432,973 441,632 450,465 459,474 468,664 478,037 487,598 Community Support - Other 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Total Other Expenses 725,566 858,641 851,491 843,412 834,468 824,954 814,705 803,438 789,884 774,745 759,315 742,526 Maintenance Expense Computer Software 9,000 17,000 17,340 17,687 18,041 18,401 18,769 19,145 19,528 19,918 20,317 20,723 Office Maint-Other 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Maint-Equipment 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Maint-Furniture 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Maint-Computer 3,000 3,000 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 Maint.-Building 10,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Maint.-Grounds 58,000 60,000 61,200 62,424 63,672 64,946 66,245 67,570 68,921 70,300 71,706 73,140 Maint.-Fence & Gates 0 2,000 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 V&E Maint-Machine/Tool 1,000 2,000 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 V&E Maint-Heavy Equipment 300,000 325,000 331,500 338,130 344,893 351,790 358,826 366,003 373,323 380,789 388,405 396,173 V&E Maint-Radios 500 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 V&E Maint-Phones 2,500 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 V&E Maint-Pages/Other 20,000 19,000 19,380 19,768 20,163 20,566 20,978 21,397 21,825 22,262 22,707 23,161 V&E Maint-Pumps/Motors 5,000 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 V&E Maint-Motor Vehicle 15,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 V&E Maint-Other 4,000 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Wet Weather Access 110,000 100,000 102,000 104,040 106,121 108,243 110,408 112,616 114,869 117,166 119,509 121,899 Other Total 0 0 0 0 0 0 0 0 0 0 0 0 Total Maintenance Expense 541,000 577,000 588,540 600,311 612,317 624,563 637,055 649,796 662,792 676,047 689,568 703,360 Closure, Post Closure & Pre Post Closure Closure Accrual - Twin Oaks 142,007 132,403 132,415 135,064 137,765 140,520 143,330 146,197 149,121 152,103 155,146 158,248 Post-Closure Accrual - Twin Oaks 133,229 132,403 125,059 127,560 130,111 132,713 135,368 138,075 140,837 143,653 146,526 149,457 Pre-Post Closure - Twin Oaks 67,865 68,657 66,208 67,532 68,882 70,260 71,665 73,099 74,561 76,052 77,573 79,124 Total Closure, PC, and Pre-PC 343,100 333,463 323,682 330,155 336,758 343,494 350,363 357,371 364,518 371,808 379,245 386,829 Purchased Services Advertise-Promotional 10,000 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Insurance-Premium 68,000 70,000 71,400 72,828 74,285 75,770 77,286 78,831 80,408 82,016 83,656 85,330 Other Serv-Other 3,000 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Other Serv-Contract Labor 25,000 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Other Serv-Security - - - - - - - - - - - - Printing-External 1,500 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Printing-Signs & Banners 1,418 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Prof Serv-Audit 15,000 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Prof Serv-Engineering 200,000 200,000 204,000 208,080 212,242 216,486 220,816 225,232 229,737 234,332 239,019 243,799 Prof Serv-Legal 15,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Prof Serv-Medical - 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Prof Serv-Spec Studies 45,000 35,000 35,700 36,414 37,142 37,885 38,643 39,416 40,204 41,008 41,828 42,665 Prof Serv-Other 130,000 130,000 132,600 135,252 137,957 140,716 143,531 146,401 149,329 152,316 155,362 158,469 Rentals-Equipment 55,000 45,000 45,900 46,818 47,754 48,709 49,684 50,677 51,691 52,725 53,779 54,855 Sundry-Credit Card Fees 27,000 30,000 30,600 31,212 31,836 32,473 33,122 33,785 34,461 35,150 35,853 36,570 Sundry-Freight 16,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Sundry-Permits & Licenses 2,000 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Sundry-Penalty & Interest 200 500 510 520 531 541 552 563 574 586 598 609 Sundry-Postage 2,000 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Sundry-Bank Service Fees 400 500 Tech Serv-Janitorial 25,000 30,000 30,600 31,212 31,836 32,473 33,122 33,785 34,461 35,150 35,853 36,570 Tech Serv-Pest Control 3,500 4,500 4,590 4,682 4,775 4,871 4,968 5,068 5,169 5,272 5,378 5,485 Tech. Svcs.-Inspect & Lic. Fees 5,000 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Training-In-house Training - 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Training-Memberships 7,000 7,000 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 Training-Outside Training 12,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Training-Subscriptions 598 500 510 520 531 541 552 563 574 586 598 609 Training-Travel & Lodging 7,000 7,000 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 Util Serv-Cable Services 3,500 4,000 4,080 4,162 4,245 4,330 4,416 4,505 4,595 4,687 4,780 4,876 Util Serv-Disposal Fees 22,000 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Util Serv-Electric 40,000 50,000 51,000 52,020 53,060 54,122 55,204 56,308 57,434 58,583 59,755 60,950 Util Serv-Local Phone 2,000 3,500 3,570 3,641 3,714 3,789 3,864 3,942 4,020 4,101 4,183 4,266 Util Serv-Long Distance Phone - - - - - - - - - - - - Util Serv-Mobile Phone 10,000 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Util Serv-Water 25,000 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Total Purchased Services 779,116 790,500 805,800 821,916 838,354 855,121 872,224 889,668 907,462 925,611 944,123 963,006 Salaries & Benefits Administrative 380,000 400,000 412,000 424,360 437,091 450,204 463,710 477,621 491,950 506,708 521,909 537,567 Fulltime Labor 925,000 935,000 963,050 991,942 1,021,700 1,052,351 1,083,921 1,116,439 1,149,932 1,184,430 1,219,963 1,256,562 Overtime 415,000 425,000 437,750 450,883 464,409 478,341 492,691 507,472 522,696 538,377 554,529 571,164 Bonuses 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 FICA/Medicare & Unemployment 140,000 140,000 142,800 145,656 148,569 151,541 154,571 157,663 160,816 164,032 167,313 170,659 Retirement 265,000 275,000 280,500 286,110 291,832 297,669 303,622 309,695 315,889 322,206 328,650 335,223 Group Health Insurance 450,000 495,000 504,900 514,998 525,298 535,804 546,520 557,450 568,599 579,971 591,571 603,402 Group Life Insurance 6,500 7,500 7,650 7,803 7,959 8,118 8,281 8,446 8,615 8,787 8,963 9,142 Workers Compensation 50,000 55,000 56,100 57,222 58,366 59,534 60,724 61,939 63,178 64,441 65,730 67,045 Unemployment Compensation 0 0 0 0 0 0 0 0 0 0 0 0 Education Reimbursement 0 0 0 0 0 0 0 0 0 0 0 0 Group LT Disability 7,000 7,200 7,344 7,491 7,641 7,794 7,949 8,108 8,271 8,436 8,605 8,777 Taxable Employee Benefits 6,000 6,500 6,630 6,763 6,898 7,036 7,177 7,320 7,466 7,616 7,768 7,923 Non-Taxable Employee Benefits 0 0 Total Salaries & Benefits 2,794,500 2,896,200 2,968,724 3,043,226 3,119,763 3,198,390 3,279,167 3,362,153 3,447,412 3,535,006 3,625,001 3,717,465 Supplies Office Supplies - General 12,000 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Office Supplies - Computer 0 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Office Supplies - Educate 0 0 0 0 0 0 0 0 0 0 0 0 Office Supplies-Minor Equipment 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Supp.-Computer Hardware 379 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Supp.-Computer Software 17 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Supplies - Other 0 0 0 0 0 0 0 0 0 0 0 0 Botanical 0 0 0 0 0 0 0 0 0 0 0 0 V&E-Oil 30,000 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 V&E-Fuel 18,000 20,000 20,400 20,808 21,224 21,649 22,082 22,523 22,974 23,433 23,902 24,380 V&E-Diesel 415,000 425,000 433,500 442,170 451,013 460,034 469,234 478,619 488,191 497,955 507,914 518,073 V&E-Minor Tools 8,000 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 V&E-Other 1,934 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Awards-Recognition 0 0 0 0 0 0 0 0 0 0 0 0 Clothing-Accessory 0 0 0 0 0 0 0 0 0 0 0 0 Clothing-Uniforms 12,000 12,000 12,240 12,485 12,734 12,989 13,249 13,514 13,784 14,060 14,341 14,628 Chemical-Janitorial 7,000 8,000 8,160 8,323 8,490 8,659 8,833 9,009 9,189 9,373 9,561 9,752 Chemical-Botanical 1,500 0 0 0 0 0 0 0 0 0 0 0 Chemical-Pesticide 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Chemical-Other 0 0 0 0 0 0 0 0 0 0 0 0 Crew-Safety 6,000 6,000 6,120 6,242 6,367 6,495 6,624 6,757 6,892 7,030 7,171 7,314 Misc Supply-Promo Mater 1,500 1,500 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 Misc Supply-Goodwill 2,000 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Misc Supply-Food & Ice 15,000 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Misc Supply-Other 6,000 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Misc Supply-Survey 20,000 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Total Supplies 558,329 616,500 628,830 641,407 654,235 667,319 680,666 694,279 708,165 722,328 736,775 751,510 Total Operating Expenses before Amort & Dep 5,741,611 6,072,304 6,167,067 6,280,427 6,395,896 6,513,842 6,634,180 6,756,706 6,880,231 7,005,546 7,134,027 7,264,696 Net Operating Income (Loss) before Amort & Dep 3,876,272 2,849,431 2,754,668 2,813,743 2,874,157 2,935,612 2,998,264 3,062,387 3,129,242 3,198,118 3,267,709 3,339,076 Non-operating Revenue (Expenses) Interest Income 30,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Non Operating Revenue 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Pipeline Relocation Cost -81,437 -77,610 (77,610) (79,162) (80,745) (82,360) (84,008) (85,688) (87,401) (89,150) (90,933) (92,751) Gas System Build-out -215,000 -204,810 (204,810) (208,906) (213,084) (217,346) (221,692) (226,126) (230,649) (235,262) (239,967) (244,766) Host Fees -221,926 -209,915 (209,657) (213,851) (218,128) (222,490) (226,940) (231,479) (236,108) (240,830) (245,647) (250,560) Total Non-operating Revenue (Expense)(486,862) (465,835) (465,577) (475,418) (485,457) (495,696) (506,140) (516,793) (527,659) (538,742) (550,047) (561,578) Cash from Operations 3,389,409 2,383,597 2,289,091 2,338,325 2,388,701 2,439,916 2,492,124 2,545,594 2,601,584 2,659,376 2,717,663 2,777,498 Twin Oaks Closure/Post Closure Reserve Starting 1,189,129$ 1,464,364$ 1,729,170$ 1,993,975$ 2,264,077$ 2,539,581$ 2,820,595$ 3,107,229$ 3,399,596$ 3,697,810$ 4,001,989$ 4,312,251$ Additional Closure 142,007$ 132,403$ 132,403$ 135,051$ 137,752$ 140,507$ 143,317$ 146,183$ 149,107$ 152,089$ 155,131$ 158,234$ Additional PC 133,229$ 132,403$ 132,403$ 135,051$ 137,752$ 140,507$ 143,317$ 146,183$ 149,107$ 152,089$ 155,131$ 158,234$ Spent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 1,189,129$ 1,464,364$ 1,729,170$ 1,993,975$ 2,264,077$ 2,539,581$ 2,820,595$ 3,107,229$ 3,399,596$ 3,697,810$ 4,001,989$ 4,312,251$ 4,628,718$ 30-Sep-16 Rock Prairie Road Closure & Post Closure Reserve 28 27 26 25 24 23 22 21 20 19 18 17 Starting 3,360,899$ 3,185,899$ 3,067,899$ 2,949,899$ 2,831,899$ 2,713,899$ 2,595,899$ 2,477,899$ 2,359,899$ 2,241,899$ 2,123,899$ 2,005,899$ Additional -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Spent (175,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ (118,000)$ Ending 3,360,899$ 3,185,899$ 3,067,899$ 2,949,899$ 2,831,899$ 2,713,899$ 2,595,899$ 2,477,899$ 2,359,899$ 2,241,899$ 2,123,899$ 2,005,899$ 1,887,899$ 30-Sep-16 Pre-Post closure allocation Starting 125,164$ 193,028$ 261,685$ 330,342$ 400,372$ 471,803$ 544,662$ 618,978$ 694,781$ 772,100$ 850,965$ 931,408$ Additional 67,865$ 68,657$ 68,657$ 70,030$ 71,431$ 72,859$ 74,316$ 75,803$ 77,319$ 78,865$ 80,443$ 82,051$ Spent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 125,164$ 193,028$ 261,685$ 330,342$ 400,372$ 471,803$ 544,662$ 618,978$ 694,781$ 772,100$ 850,965$ 931,408$ 1,013,459$ 30-Sep-16 Pipeline Relocation Allocation Starting 150,195$ 231,631$ 311,160$ 390,689$ 471,808$ 554,549$ 638,946$ 725,030$ 812,836$ 902,398$ 993,752$ 1,086,932$ Additional 81,437$ 79,529$ 79,529$ 81,119$ 82,742$ 84,396$ 86,084$ 87,806$ 89,562$ 91,353$ 93,180$ 95,044$ Spent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 150,195$ 231,631$ 311,160$ 390,689$ 471,808$ 554,549$ 638,946$ 725,030$ 812,836$ 902,398$ 993,752$ 1,086,932$ 1,181,976$ 30-Sep-16 Gas System Build Out Starting 396,349$ 611,349$ 821,216$ 1,031,084$ 245,148$ 463,494$ 686,207$ 913,374$ 1,145,084$ 1,381,429$ 1,622,501$ 1,868,394$ Additional 215,000$ 209,867$ 209,867$ 214,065$ 218,346$ 222,713$ 227,167$ 231,710$ 236,345$ 241,072$ 245,893$ 250,811$ Spent -$ -$ -$ (1,000,000)$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 396,349$ 611,349$ 821,216$ 1,031,084$ 245,148$ 463,494$ 686,207$ 913,374$ 1,145,084$ 1,381,429$ 1,622,501$ 1,868,394$ 2,119,204$ 30-Sep-16 Working Capital Needs 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Equipment Replacement 2017 Compost Trommel 2017 Steam cleaner 2017 Utility vehicle 2017 850 dozer 2017 CAT 836 2017 Gas Pump (3,000)$ 2017 2005 Chevy Truck 2017 Roll-off & Containers (200,000)$ 2018 Tarp Machine (75,000)$ 2018 Pickup (30,000)$ 2019 Excavator (400,000)$ 2018 D8 Replacement (575,000)$ 2019 Light plant (15,000)$ 2019 Utility Trailer (15,000)$ 2019 Utility Vehicle (17,000)$ 2019 Dumptruck (350,000)$ 2019 Dumptruck (350,000)$ 2019 Dumptruck (350,000)$ 2020 Backhoe/Loader (95,000)$ 2020 Roll-off (185,000)$ 2020 836K Compactor (850,000)$ 2020 Motorgrader (175,000)$ 2020 320 Excavator (175,000)$ 2021 D8 Replacement (600,000)$ 2021 Grinder (620,000)$ 2021 Utility Vehicle (18,000)$ 2021 4" Gas Pump (3,000)$ 2021 Crew Pickup (30,000)$ 2021 Office Pickup (30,000)$ 2022 Service Truck (125,000)$ 2022 Wheel Loader (125,000)$ 2022 Tahoe (40,000)$ 2022 Broom (40,000)$ 2022 850 Dozer (360,000)$ 2022 Mower (18,000)$ 2022 Utility Vehicle (18,000)$ 2022 Steam Cleaner (15,000)$ 2022 Tarp Machine (75,000)$ 2022 Crew Pickup (30,000)$ 2022 Crew Pickup (30,000)$ 2023 D8 Replacement (600,000)$ 2023 836 Compactor (850,000)$ 2024 D4 Dozer (105,000)$ 2024 Wheel Loader (125,000)$ 2024 Rotochopper (50,000)$ 2024 Scarab (400,000)$ 2025 Utility Vehicle (18,000)$ 2025 Tractor (70,000)$ 2025 Shredder (15,000)$ 2025 Generator (70,000)$ 2025 6" Electric Pump (25,000)$ 2025 6" Diesel Pump (40,000)$ 2025 Mechanic Truck (125,000)$ 2025 ForkLift (50,000)$ 2026 D8 Replacement (600,000)$ 2026 836 Compactor (850,000)$ 2027 Future Estimate (1,200,000)$ (1,200,000)$ Equipment subtotal (203,000)$ (1,080,000)$ (1,097,000)$ (1,480,000)$ (1,301,000)$ (876,000)$ (1,450,000)$ (680,000)$ (413,000)$ (1,450,000)$ (1,200,000)$ (1,200,000)$ Debt Service City of College Station (220,000)$ (230,000)$ (240,000)$ (250,000)$ (230,000)$ (240,000)$ (260,000)$ (275,000)$ (290,000)$ (305,000)$ (310,000)$ City of Bryan (235,000)$ (250,000)$ (255,000)$ (265,000)$ (275,000)$ (285,000)$ (295,000)$ (310,000)$ (320,000)$ (335,000)$ (350,000)$ (365,000)$ Debt Subtotal (235,000)$ (470,000)$ (485,000)$ (505,000)$ (525,000)$ (515,000)$ (535,000)$ (570,000)$ (595,000)$ (625,000)$ (655,000)$ (675,000)$ Capital Projects/Other Landfill Cell Development (600,000)$ (1,000,000)$ -$ -$ -$ -$ (750,000)$ (750,000)$ -$ -$ (1,500,000)$ -$ Twin Oaks Paving (50,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Wind Screens (45,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Twin Oaks site projects (25,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Compost Pad repair (50,000)$ (50,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Hybner tract development -$ (50,000)$ (50,000)$ (50,000)$ (50,000)$ (50,000)$ (100,000)$ -$ -$ -$ -$ -$ Gas System Design & permitting -$ (50,000)$ (25,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ East Expansion -$ -$ -$ -$ -$ -$ (100,000)$ (100,000)$ (500,000)$ -$ -$ -$ Twin Oaks Road Repairs -$ (200,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Tower Radio - if necessary -$ -$ -$ -$ -$ (50,000)$ -$ -$ -$ -$ -$ (50,000)$ Other capital -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Other subtotal (770,000)$ (1,350,000)$ (75,000)$ (50,000)$ (50,000)$ (100,000)$ (950,000)$ (850,000)$ (500,000)$ -$ (1,500,000)$ (50,000)$ Capital Summary Starting Cash & Investments 5/31/17 1,212,610$ 1,134,413$ 618,009$ 1,250,101$ 1,553,425$ 2,066,126$ 3,015,042$ 2,572,165$ 3,017,759$ 4,111,343$ 4,695,719$ 4,058,382$ Equipment Capital (203,000)$ (1,080,000)$ (1,097,000)$ (1,480,000)$ (1,301,000)$ (876,000)$ (1,450,000)$ (680,000)$ (413,000)$ (1,450,000)$ (1,200,000)$ (1,200,000)$ Debt Service (235,000)$ (470,000)$ (485,000)$ (505,000)$ (525,000)$ (515,000)$ (535,000)$ (570,000)$ (595,000)$ (625,000)$ (655,000)$ (675,000)$ Capital Projects (770,000)$ (1,350,000)$ (75,000)$ (50,000)$ (50,000)$ (100,000)$ (950,000)$ (850,000)$ (500,000)$ -$ (1,500,000)$ (50,000)$ Non Designated Cash from Operations 1,129,803 2,383,597 2,289,091 2,338,325 2,388,701 2,439,916 2,492,124 2,545,594 2,601,584 2,659,376 2,717,663 2,777,498 Ending Cash & Investments 3,368,891$ 1,134,413$ 618,009$ 1,250,101$ 1,553,425$ 2,066,126$ 3,015,042$ 2,572,165$ 3,017,759$ 4,111,343$ 4,695,719$ 4,058,382$ 4,910,880$ Board Designated Funds Summary Rock Prairie Road C & PC 3,360,899$ 3,185,899$ 3,067,899$ 2,949,899$ 2,831,899$ 2,713,899$ 2,595,899$ 2,477,899$ 2,359,899$ 2,241,899$ 2,123,899$ 2,005,899$ 1,887,899$ Twin Oaks C&PC 1,189,129$ 1,464,364$ 1,729,170$ 1,993,975$ 2,264,077$ 2,539,581$ 2,820,595$ 3,107,229$ 3,399,596$ 3,697,810$ 4,001,989$ 4,312,251$ 4,628,718$ BDF - Interim & PPC 125,164$ 193,028$ 261,685$ 330,342$ 400,372$ 471,803$ 544,662$ 618,978$ 694,781$ 772,100$ 850,965$ 931,408$ 1,013,459$ BDF - Pipeline relocation 150,195$ 231,631$ 311,160$ 390,689$ 471,808$ 554,549$ 638,946$ 725,030$ 812,836$ 902,398$ 993,752$ 1,086,932$ 1,181,976$ BDF - Gas System 396,349$ 611,349$ 821,216$ 1,031,084$ 245,148$ 463,494$ 686,207$ 913,374$ 1,145,084$ 1,381,429$ 1,622,501$ 1,868,394$ 2,119,204$ BDF - Debt Contingency 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ BDF - Cell Construction 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Funds Total 5,221,735$ 7,186,271$ 7,691,130$ 8,195,988$ 7,713,304$ 8,243,326$ 8,786,308$ 9,342,511$ 9,912,197$ 10,495,637$ 11,093,105$ 11,704,883$ 12,331,257$ Total Cash & Funds 8,590,627$ 8,320,684$ 8,309,139$ 9,446,089$ 9,266,729$ 10,309,452$ 11,801,350$ 11,914,676$ 12,929,956$ 14,606,980$ 15,788,825$ 15,763,265$ 17,242,137$ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:117-0415 Name:Examining land in the ETJ that could be established as park preserves. Status:Type:Report Agenda Ready File created:In control:7/26/2017 City Council Workshop On agenda:Final action:8/24/2017 Title:Presentation, possible action, and discussion on examining land in the ETJ that could be established as park preserves. Sponsors:David Schmitz Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion on examining land in the ETJ that could be established as park preserves. Relationship to Strategic Goals: 1. Providing Core Services and Infrastructure 2. Neighborhood Integrity Recommendation(s): Staff recommends approval of support for the project. Summary: Discussion on Parkland needs and possibilities in College Station’s ETJ to include Parks and Recreation Master Plan, current Parks and Greenways properties, current land purchase efforts, Parkland Dedication Ordinance, and funding possibilities. Budget & Financial Summary: N/A Reviewed and Approved by Legal: N/A Attachments: N/A College Station, TX Printed on 8/21/2017Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:117-0450 Name:Traffic Control Center Award Status:Type:Presentation Agenda Ready File created:In control:8/8/2017 City Council Workshop On agenda:Final action:8/24/2017 Title:Presentation, possible action, and discussion regarding the Traffic Systems and Traffic Engineering Divisions of Public Works receiving the Institute of Transportation Engineers 2017 Public Agency Council Achievement Award for the implementation and utilization of the Traffic Control Center. Sponsors:Troy Rother Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the Traffic Systems and Traffic Engineering Divisions of Public Works receiving the Institute of Transportation Engineers 2017 Public Agency Council Achievement Award for the implementation and utilization of the Traffic Control Center. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends Council receive the presentation Summary: The Traffic Systems and Traffic Engineering Divisions of the Public Works Department were recognized at the Institute of Transportation Engineers annual meeting in Toronto, Canada, and were presented with the 2017 Public Agency Council Achievement Award for the Traffic Control Center (TCC). This award recognizes agencies that have achieved excellence through the management of implementing innovative ideas and understanding the importance of support systems that provide the delivery of outstanding transportation engineering, planning and operations. This project was selected by the Public Agency Council Committee for the divisions’ efforts in implementing the Traffic Control Center (TCC). Through new equipment that replaced the 20 year old technology in the field, the TCC is utilized by staff to improve traffic conditions around the city. Traffic signal timings can be changed in real-time when conditions arise such as during special events or incidents on the roadway. With the newly deployed equipment, staff is able to better monitor and adjust traffic signal operations with the installation of signal performance measure software. The City of College Station was the first agency in the State of Texas to implement Signal Performance Measures. The cities of Richardson, Frisco, and Austin as well as TxDOT are in various stages of implementing signal performance measure software. The TCC pulls together video streams from over 100 cameras around the city that are shared with the City’s Police College Station, TX Printed on 8/21/2017Page 1 of 2 powered by Legistar™ File #:17-0450,Version:1 Department and Fire Department as well as Texas A&M University. These video streams are critical during the efforts to move 120,000 fans away from Kyle Field after each football game. Staff from Traffic Systems, Traffic Engineering and the Police Department man the TCC during the postgame operations where the video wall is used to observe the 100 video streams and traffic signal timings are manipulated to get the most efficient progression of traffic away from Kyle Field. Staff in the TCC is in constant communication with TTI and TAMU staff in the Kyle Field command center in the cooperative traffic control effort. Budget & Financial Summary: N/A Attachments: N/A College Station, TX Printed on 8/21/2017Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:117-0464 Name: Status:Type:Presentation Agenda Ready File created:In control:8/17/2017 City Council Workshop On agenda:Final action:8/24/2017 Title:Presentation, possible action, and discussion regarding possible participation in the Bloomberg Philanthropies Mayors Challenge. Sponsors:Kelly Templin Indexes: Code sections: Attachments:Mayors Challenge Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding possible participation in the Bloomberg Philanthropies Mayors Challenge. Relationship to Strategic Goals: (Select all that apply) ·Good Governance ·Financially Sustainable City ·Core Services and Infrastructure ·Neighborhood Integrity ·Diverse Growing Economy ·Improving Mobility ·Sustainable City Recommendation(s): Council receive information and consider participation. Summary:U.S. mayors face bigger challenges than ever before. Innovation is no longer optional; it’s necessary so cities can continue to deliver results and improve life for residents. The 2017 Mayors Challenge, sponsored by Bloomberg Philanthropies, is designed with this urgency in mind. It’s an initiative to help city leaders think big, be bold, and uncover inventive - and, ultimately, shareable - ideas that tackle today’s toughest problems. Budget & Financial Summary: Unknown Attachments: Idea Accelerator Toolkit for Mayors Challenge College Station, TX Printed on 8/21/2017Page 1 of 2 powered by Legistar™ File #:17-0464,Version:1 College Station, TX Printed on 8/21/2017Page 2 of 2 powered by Legistar™ 11 II Ii II II II Ii Ii Ii II 11 :1 Ii 1: Ii I! II II I I 11 Idea Accelerator workshop TOOLKIT Bloomberg MA v o Rs Philanthropies c HALLE N c; E Welcome This toolkit is your companion guide to the frameworks and activities we will go through today. - 01 02 03 04 05 YOUR INNOVATION CHEAT SHEET Phase Investigate an Issue Explore an Urgent Problem Explore an Urgent Problem Map the Stakeholders Map the Stakeholders Map the Stakeholders Pinpoint Opportunities Activity What's the right-sized problem? Exploration with data: digg ing into the numbers Exploration with data: engaging stakeholders Who are the players? Put yourself in their shoes ... What is their experience? Get to the big question! 3 I Goal Find an impactful but feasible problem Understand how to use numbers to discover the problem Understand how to engage stakeholders in research Understand how stakeholders relate to the problem Understand the stakeholder Understand how a stakeholder is impacted Develop generative questions - 6 10 12 18 20 22 28 \ I Q Bloomberg MA v o Rs Philanthropies c HALL E N c; E \ I Q What is the right-sized problem? What you need in practice Suggested time 30 min Materials Needed Ill Marker Map 01 Suggested Participants Internal project team, external stakeholders impacted by the problem - The following exercise is a simple but effective way to get to the right-sized problem. You need to balance urgency, impact and feasibility. 6 Step 1 Work with your team to articulate the problem that you are exploring today. MAP 01 What is the problem? Cause 1 Step 2 Next parse out three potential causes of that problem. Note: There may be many more causes, but we'll stick to three for now. Cause 2 Step 3 Next, choose one of those causes and dig deeper. Ask yourself "why" this is the case and write down the answer. Ask "why" two more times. Step4 Now look back and ask yourself key questions to find the rig ht-sized problem. Rloomhcrg MA YO Rs Philanthropies CHALLENCiE Right-size the problem! Cause 3 • Are any of the responses too broad or too big to solve? (ellmlnate these} • Are any of the responses too narrow or straightforward? (ellmlnate these) • Which problems can your city reallstlcally start to address In the next 1-3 years? Circle one of the causes and deep-dive Into that cause by asking why! Why: Why: 7 Why: • What Is the right-sized problem that you wlll focus on today? CHALLENGE Bloomberg MA v o Rs Philanthropies c HALL E N c; E Ex ploration with data: engaging with stakehold ers What you need in practice Suggested time 1-3 weeks Materials Needed - Pen Camera Notepad Suggested Participants 2-3 members of internal project team, possible external research partner, residents or other stakeholders impacted by the problem Exploration with stakeholders is all about gaining insights at the ground level. 12 Immersion Observing people in their environment to learn how they interact with people and things on a day to-day basis Interviews Engaging in one-on-one conversations using open ended questions to better und erstand rational need s and emotional wants Focus Groups Facilitating a group conversation with diverse members of the community 13 Bloomberg Philanthropies MAYORS CHALLE NGE Interview Practice: Easy Application It's time to get outside and practice some basic interview techniques. For today, pretend you are exploring experiences related to parents and guardians reading with young children. Step 1 Choose a nearby location. Note: This can be somewhere in the building or a nearby street corner. Step 3 Prepare a basic script for your interviews. Consider the following steps: 1. Tell them who you are. 2. Tell them what you want to talk about. 3. Tell them how long it will take. 4. Tell them how the data will be used. Now get outside! 14 Step 2 Spend some time with your team preparing 2-3 open-ended questions. Note: The interviewee may be a parent or guardian themselves, or they may be someone who remembers their own parents or guardians reading to them. Step 4 Once the conversation is over. debrief as a team and discuss what insights and themes emerged. Game Plan: Engaging Stakeholders What did you learn from the process? ······································································································································································ How will you apply immersion, interviews and Focus Groups in order to explore the right-sized problem? What will you need to prepare ahead of time? 15 Bloomberg MA v o Rs Philanthropies c HALL E N c; E Who are the players? What you need in practice Suggested time 1 hour Materials Needed , .� Ill Marker Map02 Suggested Participants Internal project team, external stakeholders - Before you start tackling the problem, it's critical to und erstand the many stakeholders with diverse interests involved . 18 Step 1 Write your right-sized problem in the center bubble of Map 02 . I MAP 02 How do they relate 1 to the problem? I L-----.. I t I I ' �---------------" How do they relate to the problem? I I I .----- �---------------" I How do they relate to the problem? I I I I I I _______ .. I �---------------" Step 2 Begin listing out the actors involved in the orbit around the right-sized problem. How do they relate to the problem? / I I : Right-sized problem: : / r-------------J--------------1 How do they relate to the problem? 19 Step 3 Next, ask yourself how each stakeholder relates to the right sized problem and write this down on Map 02 . ..------J I I I I ' I I I I ·------1 llloombcrg MAYORS Philanthropies How do they relate to the problem? - - - -_, I I I How do they relate to the problem? How do they relate to the problem? Bloomberg MA v o Rs Philanthropies c HALLE N c; E Put yourself in their shoes ... What you need in practice Suggested time 30 min ····················································· Materials Needed , .� Ill Marker Map03 ····················································· Suggested Participants Internal project team. external stakeholders - You've spent some time looking at stakeholders, but now it's time to zoom-in in ord er to und erstand the problem from the perspective of an individ ual stakeholder. 20 Step l Imagine that you are a stakeholder that is impacted by or impacting the problem you are trying to solve . Step 2 Get into that individual's shoes. Step 3 Use Map 03 to write about the motivations, values and habits of this specific individual. • It is best to draw from your "Exploration with data: engaging stakeholders" work or other field research when developing Map 03, so that your depiction is as accurate as possi ble. Then validate Map 03 with the actual stakeholder you are trying to represent. MAP 03 Profile Name Age Profession Address/Neighborhood I think ... I feel ... 21 I say ... I do ... MAYORS CHALLENGE Bloomberg MA v o Rs Philanthropies c HALLE N Ci E cm · ..... · What is their ex perience? What you need in practice Suggested time 2 hours ····················································· Materials Needed , .� Ill Marker Map04 Suggested Participants Internal project team, external stakeholders - Now go a step further. Think about how the individ ual you just described is impacted by the problem on a normal day. 22 Step 1 Put yourself in the shoes of the stakeholder or user that you just described. MAP 04 Name: Step 2 Draw out the following on Map 04. How does their day (or experience) start? What happens along the way? Are there any points that stand out as painful? Are there points that stand out as great? How does he/she feel at each point? There may be events and Interactions along this path that standout as moments of breakdown or opportunity. Mark these with an x! Step 3 There may be events and interactions along their path that standout as moments of breakdown or opportunity. Mark these with an x. Bloombe rg MA YO AS Philanthropies CHAlLENCE List everything identified in the experience that contributes to the right-sized problem. 23 Bloomberg Philanthropies MAYORS CHALLE NGE • Validate Map 04 with the type of stakeholder it is meant to represent. Iterate on the journey until it is an accurate representation of a day in the life of this particular individual. Game Plan: Mapping an Experience As you characterize the stakeholder, are there any gaps in your understand ing? How will you address these gaps to get a fuller picture of the right-sized problem? 24 Are there any contributors to the right-sized problem that you don't und erstand fully? How will you engage external stakeholders? Bloomberg MA v o Rs Philanthropies c HALLE N c; E Get to the big question What you need in practice Suggested time 3 hours ····················································· Materials Needed Marker Post-its Map 05 ····················································· Suggested Participants Internal project team - There are different ways to tackle the right-sized problem. It's time to come up with generative questions that will help you get to a big and bold idea. 28 Step 1 With your team, review your work. You found stakeholders, events and interactions that contribute to the right-sized problem. Pull these out! Now, turn these contributing factors into clear and succinct statements that articulate different aspects of the problem. MAP OS What contributes to the ? Create a set or statements that describe the contributing factors that you ldentlHed In the previous activities. 29 Step 2 Work together to flip these statements into exploratory questions that begin with "How might we ... ?" There might be multiple HMW questions that stem from each statement. Note: These questions should be open-ended and directional -the basis for further exploration and idea development. How might we ... Bloomberg MA YO AS Philanthropies CHALLENOE Take a moment to turn the statements on the left Into brainstorming questions. Bloomberg Philanthropies MAYORS CHALLE NGE Consolidate your game plan. During the previous sessions, we identified gaps in understanding and thought about concrete ways to fill those gaps. Consolidate your game plan into concrete next steps. 30