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Home My WebLink About10/13/2016 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers7:00 PMThursday, October 13, 2016 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2.Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, possible action, and discussion of minutes for: •September 22, 2016 Workshop Meeting •September 22, 2016 Regular Meeting 16-06102a. Sponsors:Mashburn WKSHP092216 DRAFT Minutes RM092216 DRAFT Minutes Attachments: Presentation, possible action, and discussion regarding ratification of a change order for the contract with L.E. Myers Company, in the amount of $179,760.87 for additional matting and track equipment used due to extreme wet weather conditions on the Spring Creek transmission line upgrade project. 16-05502b. Sponsors:Crabb Mat Change Order #3 signed copyAttachments: Page 1 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final Presentation, possible action, and discussion regarding the approval of a contract between the City of College Station and McCord Engineering not to exceed the amount of $750,000 for the purpose of providing electric engineering services for the design of the Graham Road Substation. 16-06032c. Sponsors:Crabb Presentation, possible action, and discussion regarding the second renewal of the Blanket Price Agreement from Bid #14-085 to Cleveland Asphalt Products, Inc. to provide emulsified asphalt products for the maintenance of streets in an amount not to exceed $136,992. 16-06112d. Sponsors:Harmon Bid 14-085 Emulsified Asphalt Products R2 - Signed Tabulation Attachments: Presentation, possible action, and discussion regarding the renewal of a one year service contract for annual landscaping, tree trimming and removal services with Rios Tree Service Inc not to exceed $200,000. 16-06132e. Sponsors:Harmon Renewal - Signed Rios Tree ServiceAttachments: Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2F “School Zones” Traffic Schedule V-School Zones to include school zones along George Bush Drive and short sections of Holik Street, Timber Street and Bizzell Street. 16-06142f. Sponsors:Rother School Zone - Map - George Bush Drive School Zone - Ordinance - George Bush Drive Attachments: Presentation, possible action and discussion on approving annual water meter purchases from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC) contract (#WM08-16). Based on the attached contract unit pricing, the estimated annual expenditure for water meters is: $166,077.52. 16-06182g. Sponsors:Leonard HGAC Quote Meters 090916Attachments: Presentation, possible action, and discussion regarding the first of two renewal options for the annual EMS supply purchase order with Boundtree Medical L.L.C. not to exceed $80,000. 16-06192h. Page 2 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final Sponsors:Warren 10.13.16 Cover Sheet.docx Renewal 1 - Final.pdf Attachments: Presentation, possible action, and discussion on the Research Valley Partnership (RVP) FY17 general fund funding agreement for $350,000. 16-06242i. Sponsors:Leonard Presentation, possible action, and discussion on the College Station Noon Lions Club FY17 funding agreement for $15,000. 16-06252j. Sponsors:Leonard Presentation, possible action, and discussion on the Arts Council of the Brazos Valley budget, and presentation, possible action and discussion on the Arts Council of the Brazos Valley General Fund Funding Agreement for $35,000 and presentation, possible action and discussion Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement for $91,000, for FY17 operations and maintenance for a combined total of $126,000. 16-06262k. Sponsors:Leonard ACBV FY17 Budget.pdfAttachments: Presentation, possible action, and discussion on the Arts Council of the Brazos Valley FY17 HOT affiliate funding, marketing and public arts support funding agreement for $391,900. 16-06272l. Sponsors:Leonard ACBV_AffiliateFundingMemo_FY17Attachments: Presentation, possible action and discussion on the Keep Brazos Beautiful FY17 funding agreement for $51,190. 16-06282m. Sponsors:Leonard Presentation, possible action, and discussion on the Memorial for all Veterans of the Brazos Valley budget and presentation, discussion and possible action on the Memorial for All Veterans of the Brazos Valley FY17 HOT funding agreement for $25,000. 16-06292n. Sponsors:Leonard Veterans Memorial FY17 Budget.pdfAttachments: Presentation, possible action, and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) budget and presentation, possible action and discussion on the CVB FY 17 HOT operations and maintenance funding agreement for $2,122,616. 16-06302o. Page 3 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final Sponsors:Leonard CVB FY17 Budget as of 09.23.16Attachments: Presentation, possible action, and discussion on the Bryan /College Station Chamber of Commerce budget and presentation, possible action and discussion on the Bryan /College Station Chamber of Commerce FY17 HOT funding agreement for $25,000. 16-06312p. Sponsors:Leonard Chamber of Commerce Budget FY17.pdfAttachments: Presentation, possible action, and discussion on the Easterwood Airport budget and presentation, possible action and discussion on the Easterwood Airport FY17 HOT funding agreement for $102,690. 16-06322q. Sponsors:Leonard Easterwood Airport Budget FY17.pdfAttachments: Presentation, possible action, and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) FY17 HOT grant program funding agreement in the amount of $400,000. 16-06332r. Sponsors:Leonard Presentation, possible action, and discussion regarding a three year Small Government Enterprise ArcGIS License agreement with ESRI at a cost of $150,000 over three years. 16-05972s. Sponsors:Roper ESRI 3-year Quote ESRI License Agreement - e204 and e300.pdf Attachments: Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing.· The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from Page 4 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. Public Hearing, presentation, possible action, and discussion regarding the Preliminary Engineering Report and recommendation for the alignment of Capstone and Barron Road at FM 2154. 16-06151. Sponsors:Fisher Capstone Barron Alignments.pdfAttachments: Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of right-of-way and easements needed for the Capstone/Barron Road Realignment Project. 16-06162. Sponsors:Fisher Capstone-Barron Road Realignment Project Map Capstone-Barron Road Realignment Project - Needs Resolution Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to WC Wellborn Commercial for approximately three acres being situated in the Andrew McMahon Survey, A -167, Brazos County, Texas, being comprised of all of a called 2.00 acre tract, referred to as Tract I, described in a deed dated January 4, 1993, from Darrell L. Ambler to Wellborn Water Supply Corporation, and recorded in Volume 1685, Page 10, all of a called 0.334 acre tract, referred to as Tract 10, described in a deed executed October 18, 2000, from Wellborn Water Supply Corporation to Wellborn Special Utility District, and recorded in Volume 3991, Page 197, all of a called 0.46 acre tract as described in a deed dated August 18, 2006, from Boyd Mitchael Vincent, Administrator to Wellborn Special Utility District, and recorded in Volume 7536, Page 292, and a 50 foot Strip as described in a deed dated August 19, 2015, from Peach Creek Rental, Ltd. to Wellborn Special Utility District, and recorded in Volume 12895, Page 216, Deed Records, Brazos County, Texas, to which references are hereby made to for any and all 16-06403. Page 5 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final purposes. Said tracts further being a part of the Benjamin Graham Subdivision, of record in Volume 12, Page 394, the referenced 2.00 acre tract being Lot 9A in the Benjamin Graham Subdivision, of record in Volume 1985, Page 195, and the 50 foot strip being a part of Lot 4A in the Resubdivision of Blocks D & E of the Benjamin Graham Subdivision, of record in Volume 2463, Page 329, Deed Records, Brazos County, Texas, located at 3998 Greens Prairie Road West, generally located at the northeast intersection of Greens Prairie Road West and Live Oak Street. Sponsors:Bullock Background Information Aerial and Small Area Map (SAM) Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from O Office to PDD Planned Development District for approximately 1.66 acres being Lot G, Chimney Hill Subdivision, College Station, Brazos County, Texas, recorded in Volume 3043, Page 204, of the Deed Records of Brazos County, Texas, generally located at the intersection of Tarrow Street and Autumn Circle. 16-06414. Sponsors:Lazo Background Information Aerial and Small Area Map Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations ”, E “Parking Regulations for Certain Described Areas ”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking at Any Time” of the Code of Ordinances to restrict parking along the 300 Block of Louise Street and the 400 Block of Second Street. 16-06425. Sponsors:Gibbs Location Map Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 1,323 square foot portion of a 15-foot wide Public Utility Easement, which is 16-06436. Page 6 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final located on Lot 1, Block 1 of the A&M Church of Christ Subdivision, according to the plat recorded in Volume 8707, Page 51, of the Official Records of Brazos County, Texas. Sponsors:Cotter Vicinity Map Location Map Ordinance Exhibit A Attachments: Public Hearing, presentation, possible action, and discussion on a Conditional Use Permit for a Long -Term Mobile Food Court in NG-1, located at 203 First Street, generally located south of Church Avenue and west of First Street. 16-06457. Sponsors:Thomas background sam and aerial CUP Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 0.125 acre portion of a 10-foot Public Utility Easement, said portion being on Lot 1A, Block 1, Replat of Lot 1, Block 1, College Station I.S.D Willow Branch and Oakwood School Sites Subdivision according to the plat recorded in Volume 6857, Page 25, of the Official Records of Brazos County, Texas, said tract also being a portion of a 10-ft Public Utilities Easement as shown on Lot 1, Block 1 of the plat of College Station I.S.D. Willow Branch and Oakwood School Sites, according to the plat recorded in volume 3588, Page 51 of the Official Records of Brazos County, Texas. 16-06478. Sponsors:Cotter Vicinity Map Location Map Ordinance Exhibit A.pdf Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to T Townhouse for approximately 14.636 acres being situated in the J. W. Scott Survey, Abstract No. 49, 16-06489. Page 7 College Station, TX Printed on 10/7/2016 October 13, 2016City Council Regular Meeting Agenda - Final College Station, Brazos County, Texas. Said tract being a portion of the remainder of a 98.202 acre tract of land as described by a deed to the Summit Crossing, LLC recorded in Volume 7541, Page 214 of the Official Public Records of Brazos County, Texas, and a portion of an 8.81 acre Parkland Dedication as shown on the plat of Summit Crossing Phase 1 recorded in Volume 9490, Page 296 of the Official Public Records Of Brazos County, Texas, generally located north of Harvey Road and west of FM 158. Sponsors:Lazo Background Information Aerial and Small Area Map Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 3,175 Square-Foot Public Utility Easement lying within Lot 17, Block 4, of Redmond Terrace First Installment, according to the plat recorded in Volume 188, Page 295, of the Deed Records of Brazos County, Texas, also being part of Tract Four conveyed to Meridian H&H, LLC, according to the deed recorded in Volume 10295, Page 243, of the Official Records of Brazos County, Texas and further described as Tract No. 2 in the Public Utility Easement dedication recorded in Volume 10742, page 99 of the Official Records of Brazos County, Texas. 16-064410. Sponsors:Cotter Vicinity Map Location Map Ordinance Exhibit A.pdf Attachments: Presentation, possible action, and discussion regarding the appointment to the BioCorridor Board. 16-055811. Sponsors:Hitchcock BioCorridorAttachments: Presentation, possible action, and discussion regarding appointments to the Brazos Valley Solid Waste Management Agency, Inc Board of Directors. 16-054812. Sponsors:Harmon Ltr Cities BVSWMA BoD 2016Attachments: Adjourn. Page 8 College Station, TX Printed on 10/7/2016 _____________________ City Manager October 13, 2016City Council Regular Meeting Agenda - Final The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on October 7, 2016 at 5:00 p.m. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 9 College Station, TX Printed on 10/7/2016 This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0610 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion of minutes for: • September 22, 2016 Workshop Meeting • September 22, 2016 Regular Meeting Sponsors:Sherry Mashburn Indexes: Code sections: Attachments:WKSHP092216 DRAFT Minutes RM092216 DRAFT Minutes Action ByDate Action ResultVer. Presentation, possible action, and discussion of minutes for: •September 22, 2016 Workshop Meeting •September 22, 2016 Regular Meeting Relationship to Strategic Goals: ·Good Governance Recommendation(s): Approval Summary: None Budget & Financial Summary: None Attachments: •September 22, 2016 Workshop •September 22, 2016 Regular Meeting College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ WKSHP092216 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION SEPTEMBER 22, 2016 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz, arrived after roll call James Benham, arrived after roll call City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Ian Whittenton, Records Management Administrator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 2:00 p.m. on Thursday, September 22, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.087-Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 2:01 p.m. on Thursday, September 22, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court of Brazos County, Texas WKSHP092216 Minutes Page 2 Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: Legal issues related to imposition of impact fees in College Station’s extraterritorial jurisdiction. Legal issues related to the contracts associated with the Enterprise Resource Planning (ERP) System C. Deliberation on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city; to wit: Potential economic incentives for possible developments located generally in north College Station, the Biocorridor and in the area of Dartmouth Street and Harvey Mitchell Parkway in College Station. The Executive Session adjourned at 2:58 p.m. 3. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to authorize the City Manager to settle the lawsuit entitled Conrad Edward Juliao vs. City of College Station in an amount not to exceed $215,000 and to execute a settlement and release containing terms as are customarily contained in settlement agreements. The motion carried unanimously. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2f, 2g, 2m, 2n, 2q, 2r, and 2s were pulled for clarification. (2f): Jeff Kersten, Assistant City Manager, explained that the business separated out to have different options and flexibility for this particular service. (2g): Jeff Kersten, Assistant City Manager, clarified that that this is the third renewal. A number of firms responded to the RFP when it was issued a few years ago. (2m)(2n): Donald Harmon, Director of Public Works, clarified the two projects and their timelines. Item 2n is the associated speed limit reduction. (2q)(2r)(2s): Troy Rother, Traffic Engineer, clarified which streets are public and which are private and the location of the stop signs. 5. Council Calendar Council reviewed the calendar. WKSHP092216 Minutes Page 3 6. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Schultz requested an item to discuss the thoroughfare plan and how we can move cars on a wider roadway and not have to go through neighborhoods. She also requested an item related to housing density for affordable housing. Councilmember Benham requested an item to discuss Southeast Park funding and timeline for a championship baseball stadium. Councilmember Brick asked for an update on the high speed train. 7. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council, Zoning Board of Adjustments, Councilmember Nichols reported on the CVB. Councilmember Schultz reported on the RVP. Councilmember Brick reported on the Intergovernmental Committee and Keep Brazos Beautiful. Councilmember Aldrich reported on the Arts Council and the Chamber of Commerce Legislation Affairs Committee. Councilmember Mooney reported on the Bank on Brazos Valley and BVSWMA. Mayor Berry reported on the Veterans Memorial event. WKSHP092216 Minutes Page 4 8. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 3:30 p.m. on Thursday, September 22, 2016. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary RM092216 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION SEPTEMBER 22, 2016 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Ian Whittenton, Records Management Administrator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called t o order by Mayor Berry at 3:30 p.m. on Thursday, September 22, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Specialist Israel Garza. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  September 8, 2016 Workshop RM092216 Minutes Page 2  September 8, 2016 Regular Meeting 2b. Presentation, possible action, and discussion regarding the renewal of Service Contract 14-372 with Cal’s Body Shop for annual automobile and truck paint and body repairs in an amount not to exceed $60,000. 2c. Presentation, possible action, and discussion regarding approval to award a contract for Annual Padmount Equipment Repair and Restoration to Utility Restoration Services Inc. in the amount of $256,384. 2d. Presentation, possible action, and discussion regarding ratification of contract #16300600 with Elliott Construction for emergency sewer line repairs in Woodson Village, in the amount of $53,045. 2e. Presentation, possible action, and discussion regarding ratification of purchases up to $60,000 on price agreement #15300483 with Brenntag for bulk chlorine. 2f. Presentation, possible action, and discussion on the first renewal of Bid No. 15-080 for purchasing City branded uniforms for Parks athletic programs and other City departments with CC Creations for $46,000; Monograms and More for $40,000; and Promotional Designs, Inc. for $40,000 for a combined annual estimated expenditure of $126,000. 2g. Presentation, possible action, and discussion on renewing the financial advisory services consultant contract with Hilltop Securities, Inc. (formerly First Southwest Company) not to exceed $150,000. 2h. Presentation, possible action, and discussion to authorize expenditure of funds for FY 2017 for items exempt from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022 and other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000; and to authorize the City Manager to approve contracts and expenditures that are on the exemption list. 2i. Presentation, possible action, and discussion regarding City of College Station Excess Liability and Workers’ Compensation Insurance, Property/Boiler & Machinery, Commercial Crime, EMT Liability, and Auto Property Damage policies for Fiscal Year 2017. FY17 premiums for all lines of coverage total $464,350. 2j. Presentation possible action, and discussion regarding the renewal of contract no. 15300345 with Brazos Paving, Inc. for the purchase and installation of Type D Hot Mix Asphalt and Emulsion for an amount not to exceed $3,013,550. 2k. Presentation, possible action, and discussion regarding ratification and approval of expenses for Autocar replacement parts and repair services for City sanitation trucks from Chastang Enterprises (Chastang Ford) and approval of increasing the current blanket order to extend its use through the end of FY16. Requested ratification amount: $20,000. The new estimated annual expenditure for Autocar parts and repair services for City sanitation trucks for FY16 is $69,763.35. RM092216 Minutes Page 3 2l. Presentation, possible action, and discussion on approval of a professional services Contract No. 16300614 with Jones & Carter in the amount of $427,000 for the professional engineering services related to the design of the Cain/Deacon Rail Road Crossing Switch Project. 2m. Presentation, possible action, and discussion regarding approval of the construction contract (Contract No. 16300538) with Hassell Construction in the amount of $4,917,901.63 for the Greens Prairie Trail Widening Project. 2n. Presentation, possible action, and discussion on Ordinance 2016-3804, amending Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets”, Traffic Schedule XIII, “Temporary Speed Limits”, by temporarily amending the posted speed limit on Greens Prairie Trail between FM 2154 to Royder Road to 25 mph during the Greens Prairie Trail Widening Project. 2o. Presentation, possible action, and discussion on Resolution 09-22-16-2o, an Advance Funding Agreement (AFA) between the City of College Station and the State of Texas, acting through the Texas Department of Transportation (TXDOT). 2p. Presentation, possible action, and discussion on approval of Resolution 09-22-16-2p, an Advanced Funding Agreement (AFA) between the City of College Station and the State of Texas, acting through the Texas Department of Transportation (TXDOT) for drive signal improvements at the intersection of FM 2818 and Longmire Drive. 2q. Presentation, possible action, and discussion on Ordinance 2016-3805, amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, C “Four-Way Stop Intersections”, Traffic Schedule II - “Four-Way Stop Intersections”, of the Code of Ordinances of the City of College Station, Texas, by implementing an all-way stop control intersections at the intersections of Market Street at Cottage Lane. 2r. Presentation, possible action, and discussion on Ordinance 2016-3806, amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, N “U-turn prohibitions”, Traffic Schedule XI - “No U-turns” to prohibit U-turns for southeast bound Holleman Drive South at the intersection of Holleman Drive South and Market Street. 2s. Presentation, possible action, and discussion on Ordinance 2016-3807, amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime” by removing parking along Market Street, Cottage Lane, and Junction Boys Road. 2t. Presentation, possible action, and discussion regarding a contract renewal with Xpedient Mail for printing and mailing utility bills, late notices and inserts not to exceed $230,000. RM092216 Minutes Page 4 2u. Presentation, possible action, and discussion regarding approving Resolution 09-22-16- 2u, setting a public hearing to consider the imposition of Roadway Impact Fees. 2v. Presentation, possible action, and discussion on a bid award for the annual blanket purchase of three phase pad-mounted transformers, which will be maintained in electrical inventory and expended as needed. The total recommended award is $389,313 and will be awarded by line item to the lowest responsible bidder. 2w. Presentation, possible action, and discussion on ratifying termination of General Service Contract 16300455 with N-LINE Traffic Maintenance for TAMU post game traffic control. 2x. Presentation, possible action, and discussion regarding ratification of a service contract (16300628) with Buyers Barricades Houston not to exceed $62,000 for the 2016 TAMU Football Post Game Day Traffic Control. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion on Ordinance 2016-3808, Budget Amendment #3 amending Ordinance No. 3705 which will amend the budget for the 2015-2016 Fiscal Year in the amount of $2,390,944; and presentation, possible action and discussion on an interfund transfer totaling $2,390,944 and two interfund loans totaling $2,390,944. Jeff Kersten, Assistant City Manager, stated that the proposed budget amendment is to increase the FY16 budget appropriations by $2,390,944. This amendment also includes an interfund transfer of $2,390,944 and two interfund loans totaling $2,390,944. At approximately 3:38 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 3:38 p.m. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz absent from the dais, to adopt Ordinance 2016-3808, Budget Amendment #3 amending Ordinance No. 3705 which will amend the budget for the 2015-2016 Fiscal Year in the amount of $2,390,944; and presentation, possible action and discussion on an interfund transfer totaling $2,390,944 and two interfund loans totaling $2,390,944. The motion carried unanimously. 2. Presentation, possible action, and discussion on Ordinance 2016-3809, adopting the City of College Station 2016-2017 Budget; and presentation, possible action and discussion ratifying the property tax revenue increase reflected in the budget. Jeff Kersten, Assistant City Manager, noted the proposed budget will result in additional property RM092216 Minutes Page 5 tax revenues over last year totaling $4,507,782 or 15.10%. He briefed the Council on proposed budget revisions including gateway signage (Council initiated), and staff initiated recommendations: creation of a Roadway Maintenance Fund, creation of a CDBG Local Account Fund, Fiscal and Budgetary Policy revisions related to street light costs and technology replacement, and a Budget Ordinance revision. There is no net fiscal impact related to the staff recommended changes. There is a net increase to the budget of $175,000 for the gateway signage. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Aldrich, the City Council voted six (6) for and one (1) opposed, with Councilmember Benham voting against, to approve Ordinance 2015-3809, adopting the City of College Station 2016-2017 Budget, with the revisions presented tonight. The motion carried. MOTION: Upon a motion made by Councilmember Aldrich and a second by Mayor Berry, the City Council voted six (6) for and none (0) opposed, with Councilmember Benham not voting, to approve ratifying the property tax revenue increase reflected in the budget. The motion carried. 3. Presentation, possible action, and discussion on approval of Ordinance 2016-3810, adopting the City of College Station 2016-2017 ad valorem tax rate of $0.472500 per $100 assessed valuation, the debt service portion being $0.195339 per $100 assessed valuation and the operations and maintenance portion being $0.277161 per $100 assessed valuation. Jeff Kersten, Assistant City Manager, reported that Council has held two public hearings on a tax rate of $0.472500. The tax rate must be adopted as two separate components - one for Operations and Maintenance and one for Debt Service. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015-3810, that the property tax rate be increased by the adoption of a tax rate of 47.25 cents per $100 assessed valuation, which is effectively an 11.36 percent increase in the tax rate. It was also moved that the Maintenance and Operations rate be 27.7161 cents per $100 assessed valuation; and the Debt Service rate be 19.5339 cents per $100 assessed valuation. The motion carried unanimously. 4. Presentation, possible action, and discussion regarding Ordinance 2016-3811, approving changes to the electric rate ordinance lowering the energy rates charged for power by one percent, effective October 1, 2016. Jeff Kersten, Assistant City Manager, stated that, based on the electric fund financial forecast, it is estimated that lowering electric energy rates by one percent will save electric customers $900,000 - $1 million in fiscal year 2017. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2016- 3811, approving changes to the electric rate ordinance lowering the energy rates charged for power by one percent, effective October 1, 2016. The motion carried unanimously. RM092216 Minutes Page 6 5. Presentation, possible action, and discussion regarding Ordinance 2016-3812, amending Chapter 11, "Utilities" Section 2, "Water and Sewer Services," of the Code of Ordinances of the City of College Station, Texas having the effect of raising rates for wastewater service, clarifying service connection responsibilities, and establishing a fire flow test fee. Dave Coleman, Director of Water Services, stated that this rate increase is required to keep up with the increased cost of operating the wastewater systems and to support the capital requirements described in the Wastewater Master Plan. This revision will also clarify that developers are responsible to construct the private water and sewer service lines in a re-development situation. The City will establish the actual service connection after the private service lines are constructed. These changes are necessary to meet the demands of rapid growth, and staff recommends approval. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2016- 3812, amending Chapter 11, "Utilities" Section 2, "Water and Sewer Services," of the Code of Ordinances of the City of College Station, Texas having the effect of raising rates for wastewater service, clarifying service connection responsibilities, and establishing a fire flow test fee. The motion carried unanimously. 6. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016- 3813, vacating and abandoning a 3,402 square feet portion of a 15-foot wide Public Utility Easement, which is located on Lot 3, Block 1 of the Spring Creek Commons Phase 4 & 5, according to the plat recorded in Volume 9287, Page 128, of the Official Records of Brazos County, Texas. Carol Cotter, Planning and Development, reported that this public utility easement abandonment accommodates future development of the tract. There are no public or private utilities in the subject portion of the easement to be abandoned. Staff recommends approval. At approximately 4:21 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 4:21 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2016- 3813, vacating and abandoning a 3,402 square feet portion of a 15-foot wide Public Utility Easement, which is located on Lot 3, Block 1 of the Spring Creek Commons Phase 4 & 5, according to the plat recorded in Volume 9287, Page 128, of the Official Records of Brazos County, Texas. The motion carried unanimously. 7. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016- 3814, amending Chapter 15, "Impact Fees," of the Code of Ordinances of the City of College Station, Texas providing for system-wide impact fees for water and wastewater services within the City and portions of its extraterritorial jurisdiction. RM092216 Minutes Page 7 Dave Coleman, Director of Water Services, clarified that the proposed ordinance has an effective date of December 1, 2016 and would implement impact fees in two phases (50% the first year and full cost the second) within the entire City service area. The proposed new impact fees are estimated to generate approximately $32 million over the next ten years to partially fund capital costs required to meet the demands of growth. At approximately 4:44 p.m., Mayor Berry opened the Public Hearing. Buck Prewitt, 2302 Scotney Court, reported that a Bryan official said they hoped we would institute impact fees because then those houses would be built in Bryan. He noted that homes built in Wellborn have to pay a $2,100 fee, and this could be a double fee. This impact fee will have a greater impact on affordable housing. Also, a small business that does not have the same usage as a residence, would pay the same fee. There being no further comments, the Public Hearing was closed at 4:49 p.m. A motion was made by Councilmember Nichols and seconded by Councilmember Brick to adopt Ordinance 2016-3814, amending Chapter 15, "Impact Fees," of the Code of Ordinances of the City of College Station, Texas providing for system-wide impact fees for water and wastewater services within the City and portions of its extraterritorial jurisdiction with the recommended two-year phase-in as proposed by staff. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted two (2) for and five (5) opposed, with Mayor Berry and Councilmembers Brick, Aldrich, Mooney, and Nichols voting against, to amend Ordinance 2016- 3814, to reflect a three-year phasing. The motion failed. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted five (5) for and two (2) opposed, with Councilmembers Mooney and Schultz voting against, to adopt Ordinance 2016-3814, amending Chapter 15, "Impact Fees," of the Code of Ordinances of the City of College Station, Texas providing for system-wide impact fees for water and wastewater services within the City and portions of its extraterritorial jurisdiction, with the recommended two-year phase-in as proposed by staff. The motion carried. 8. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 5:15 p.m. on Thursday, September 22, 2016. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ RM092216 Minutes Page 8 Sherry Mashburn, City Secretary City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0550 Name:138 kV Transmission Line Upgrade Ratification of Change Order for Additional Matting and Track Equipment Due To Weather Conditions Status:Type:Change Order Consent Agenda File created:In control:8/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding ratification of a change order for the contract with L.E. Myers Company, in the amount of $179,760.87 for additional matting and track equipment used due to extreme wet weather conditions on the Spring Creek transmission line upgrade project. Sponsors:Timothy Crabb Indexes: Code sections: Attachments:Mat Change Order #3 signed copy Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding ratification of a change order for the contract with L.E. Myers Company, in the amount of $179,760.87 for additional matting and track equipment used due to extreme wet weather conditions on the Spring Creek transmission line upgrade project. Relationship to Strategic Goals: (Select all that apply) ·Core Services and Infrastructure Recommendation(s): Staff recommends ratification of change order. Summary: This change order is for additional matting and track equipment due to extreme wet weather conditions encountered during the beginning of construction for the Spring Creek transmission line upgrade project. The contract had 100 mats to be used as needed for the project which the City paid at the unit price per mat. The Contractor used over 500 mats and special track equipment to access extremely wet areas. These mats and special track equipment are being paid at a negotiated cost which is the contractors actual cost. This equipment allowed the City and the Contractor to meet deadlines for transmission line outages that must be coordinated, scheduled, and approved through the Electric Reliability Council of Texas (ERCOT). Since multiple transmission line sections would be de-energized during the course of this project, it was very important to meet the ERCOT outage deadlines. Project completion is on time and with all outages meeting the schedule as planned. Reviewed and Approved by Legal: Yes Budget & Financial Summary: College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0550,Version:1 Funds are budgeted and available in the Electric Capital Improvement Projects Fund budget. Attachments: 1.Change Order 2.LE Myers Cost Sheet College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ CHANGE ORDER NO. 3-·--DATC:: 8-31:2016 ------·---· Contract No 16300115 P.O.# 1620294 PROJECT: "13B kV Transmision Line Upg.@_ge El "1790026 -----·--·-------"-t-:::o=w=N""e=R -: -------------------------..,,c=-=o'"'"N"=r""R..,..AC""T=o""'R=-:-------------1 City of College station The LE. Myers Co. P.O. Box-9960 1701 Golf Rd Suite 3-1012 Ph: 713-941-0440 Coll<;! e Slalion. Texas 77942 ____________________ noll\!!Jl .. Meadows. IL _ Fax: PURPOSE OF THIS CMANGE ORDER: ---·----·----- A Extra matting and special track equipment due tQ weather CQnditlons early In the project (thlt ia contractors actual c:ost). B. c � ITEM . --·--·-···· �--·----�-.------------------------ ·--�-ONff-.---ORlGtNAC--RE\iiSEO---ADDEO--· ��Ji�.}��f�i�� =: ==-�-=---------· -�THTNET EFFECTOFTHis·cf-iAiilGE OHDER IS 5 .020 �INCREASE ·---··---=--:==-. :=: --�··----.. -----�·---------------------·-·-----------------< LINE 1 EL 1790026 ETSS Constr LINE 2 (acct./w011t order number) LINE 3 (acct.IWork order number) TOTAL CHANGE ORDER ORIGINAL CONTRACT AMOUNT CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 CHANGE ORDER NO. 3 HE\/ISED CC. ORIGINAL CONTRACT TIME 'f1ms Extenaion No. 1 Revised Contract Time SUASTANTIAI. COMPLETION DATE REVISED SUBSTANTIAL COMPLETION DATE -NA $179,761.87 -·s1'19:1e·1.st · $3,580,588. 18 $6,831.00 $5,351.52 $179 761.87 $3.112.m.s1 Days Days --..,NA,.,. .. . ........ -.. Days 0.191% CHANGE 0.149% CHAN9E s.020% CHANGE 5.381% TOTAL CHANGE �---·-· ----·-------·--.• ------ -------·--------� .... --·---�--·------.. --·- A P �R.�VED / ,1 n _ �� l{-.c.}u;i�(.� · ,. l\ 5j t1= Ii(., N .: r'ON RACT O H ·� Date ��.':Zii!fa?: .. ____ ._ ______ _ __r1/Lz/l'-CONSTRUCTION CONTRACTOR Date �� Date -... ---�··-.O-·-•-r-. ..,,,...,.__,__,_._._, '�---·---·---------·----·-·-----·--� The L.E. Myers Co. 4315 Allen Genoa Road P.O. Box 1497 (Zip 77SOI) Pasadena, TX 77504 713/941-044() 713/941-5130 Fax Equal Oppol'lunity Employer Cbme Order #3 -Estimated Actual Costs of Matting Date: August 30, 2016 Mr. Tony Michalsky City of CcUege Station Dear Mr. MichaJsky: Per our meeting on August 25. 2016. please see the revised matting numbers for the College Station Transmission Line project. Actual Costs To..Oate Description Qty Unit $/Unit Costs New South Mats 1 Lot $ 175,824.49 $ 175,824.49 Challenger 1 EA $ 22,150.00 $ 22,150.00 Track Bucket 1 EA $ 51,165.00 $ 51,165.00 June 14 EA $ 845.55 $ 11,837.70 Challenger Freight In/out 2 EA $ 635.84 $ 1,271.68 Track Freight In 1 EA $ 567.00 $ 567.00 Track Freight Out $ 1.00 Ea $ 1,500.00 $ 1,500.00 Actual Costs $ 264,315.87 Mats Paid by CSU $ 84,555.00 Total Remaining $ 179,760.87 Again, we appreciate the opportunity to work with you and we look forward to a successful completion of this project. Sincerely, The L. E. Myers Co. Raymond V. Stepp Project Manager City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0603 Name:Contract for Electric Engineering Services Graham Road Substation Status:Type:Contract Consent Agenda File created:In control:9/15/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding the approval of a contract between the City of College Station and McCord Engineering not to exceed the amount of $750,000 for the purpose of providing electric engineering services for the design of the Graham Road Substation. Sponsors:Timothy Crabb Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding the approval of a contract between the City of College Station and McCord Engineering not to exceed the amount of $750,000 for the purpose of providing electric engineering services for the design of the Graham Road Substation. Relationship to Strategic Goals: (Select all that apply) ·Financially Sustainable City ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract with McCord Engineering. Summary: The City of College Station Electric Department will be building the Graham Road Substation in Budget Year 2018.McCord Engineering will provide engineering and design services for this project in Budget Year 2017 so the project can be bid out and ready for construction in 2018.The City of College Station Electric Utilities Department has utilized McCord Engineering,Inc.for many years for electric engineering services.McCord Engineering is a highly-qualified local business and is very responsive to the needs of the City.Based on McCord’s unique familiarity with the City’s electric system it is in the City’s best interest to continue to contract with McCord to provide these services. As such this contract is exempt from the City’s Request for Qualifications process. Budget & Financial Summary: Funds are available as budgeted and approved in the Electric Utility’s annual budget and in the Electric Utility Capital Improvement Projects Fund for professional services related to electric capital College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0603,Version:1 improvement projects. Attachments: College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0611 Name:Emulsified Asphalt Products Renewal Status:Type:Renewal Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding the second renewal of the Blanket Price Agreement from Bid #14-085 to Cleveland Asphalt Products, Inc. to provide emulsified asphalt products for the maintenance of streets in an amount not to exceed $136,992. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Bid 14-085 Emulsified Asphalt Products R2 - Signed Tabulation Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding the second renewal of the Blanket Price Agreement from Bid #14- 085 to Cleveland Asphalt Products,Inc.to provide emulsified asphalt products for the maintenance of streets in an amount not to exceed $136,992. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the renewal of the annual blanket price agreement. Summary: Bids (Bid #14-085) were opened for an annual price agreement for Emulsified Asphalt Products on August 19, 2014. Two bids were received, with Cleveland Asphalt Products, Inc. being the lowest responsible bidder. The other bidder, Ergon Asphalt & Emulsions, Inc., did not submit a complete bid. This renewal term is for October 17, 2016 through October 16, 2017. This is the second of two possible renewals. Budget & Financial Summary: Funding is available in the operating budget of the Street Maintenance Division. Attachments: 1.Tabulation of Bid #14-085 2.Renewal Acceptance Letter College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ ----------------------------------------------------- RENEW AL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Bid 14-085, for the Annual Blanket Price Agreement for Emulsified Asphalt Products, in accordance with all terms and conditions previously agreed to and accepted, for an amount not to exceed One Hundred Thirty Six Thousand Nine Hundred Ninety Two and No/100 Dollars ($136,992.00). Line Item Pricing: Emulsion, Cationic Rapid Setting CRS-2, FOB Delivered Emulsion, Cationic Rapid Setting CRS-2, Pick up by City Crew Emulsion, Anioinc Slow Setting SS-1, Pick up by City Crew Cutback, Medium Curing Cutback MC-30, Pick up by City Crew $2.4496/gal $2.15/gal $2.10/gal $4.00/gal I understand this renewal term will be for the period be ginning October 17, 2016 through October 16, 2017. This is the second of two possible renewals. CLEVELAND ASPHALT PRODUCTS, INC. By:�...--.,4 Printed Name: CLAYTON MOORE Title: SALES REP Date: 9/1 5/16 City of College Station - Purchasing Division Bid Tabulation for #14-085 "Purchase of Emulsified Asphalt Products" Open Date: Tuesday, August 19, 2014 @ 2:00 p.m. Item #Quantity UOM Description Unit Price Total Price Unit Price Total Price 1 20,000 gallons Emulsion, Cationic Rapid Setting CRS-2 in 2,500 gallon increments (FOB Delivered)$2.4496 $48,992.00 $2.5217 $50,434.00 1b 20,000 gallons Emulsion, Cationic Rapid Setting CRS-2 in 2,500 gallon increments (Pick Up by City Crews)$2.15 $43,000.00 $2.21 $44,200.00 2 10,000 gallons Emulsion, Anioinc Slow Setting SS-1 in 2,500 gallon increments (Pick Up by City Crews)$2.10 $21,000.00 $2.21 $22,100.00 3 6,000 gallons Cutback, Medium Curing Cutback MC-30 in 2,500 gallon increments (Pick Up By City Crews)$4.00 $24,000.00 No Bid No Bid GRAND TOTAL Delivery Bid Certification Exceptions 1-3 days 1 day following receipt of order $136,992.00 Cleveland Asphalt Products, Inc. Shepard, Texas Ergon Asphalt & Emulsions, Inc. Austin, Texas $116,734.00 * Prompt Payment Discount: 2%, 10 days * Demurrage Charge: $80.00 per hour after 2 free hours. * Federal Environmental Fee will be added to the above prices at a rate of $.4424/ton for asphalt & polymer loads or $.00133 /gal for emulsion loads * This bid is for full transport loads of 5,500 gallons. Freight is based on a full transport load, even if a full load of material is not ordered. The common carrier bills demurrage at $80.00 per hour, after the second hour. Return Frieght is one-half of the outgoing tariff. Pump and Hose charge is $80.00 per load. YY * Item 1 - Please call for smaller quantity delivered prices. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0613 Name:Rios Tree Service Contract Renewal Status:Type:Renewal Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding the renewal of a one year service contract for annual landscaping, tree trimming and removal services with Rios Tree Service Inc not to exceed $200,000. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Renewal - Signed Rios Tree Service Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the renewal of a one year service contract for annual landscaping, tree trimming and removal services with Rios Tree Service Inc not to exceed $200,000. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: Two (2) sealed proposals were received and evaluated in response to RFP 15-074 with Rios Tree Service Inc. providing the best value for the City. This contract is for landscaping, tree trimming, and tree removal services. The renewal term is for October 27, 2016 through October 26, 2017. This is the first of two possible one year renewals. Budget & Financial Summary: Funds are budgeted and available in the Landscape Maintenance operating budget. Attachments: 1.Renewal letter College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ ----------------------------------------------------- RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew RFP 15-074, Contract 15300392 for Annual Landscaping, Tree Trimming and Removal Services, in accordance with all terms and conditions previously agreed to and accepted for an amount not to exceed Two Hundred Thousandand OOllOODollars,($200,000.00). I understand this renewal term will be for the period beginning October 27, 2016 through October 26, 2017. This is the first of two possible renewals. Rios"'free'Seriices, Inc. "City of 'CoJ1ege Station City Manager APPROVED: City Attorney Assistant City Manager/CFO City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0614 Name:College View High School - School Zone Status:Type:Ordinance Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2F “School Zones” Traffic Schedule V-School Zones to include school zones along George Bush Drive and short sections of Holik Street, Timber Street and Bizzell Street. Sponsors:Troy Rother Indexes: Code sections: Attachments:School Zone - Map - George Bush Drive School Zone - Ordinance - George Bush Drive Action ByDate Action ResultVer. Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2F “School Zones” Traffic Schedule V-School Zones to include school zones along George Bush Drive and short sections of Holik Street, Timber Street and Bizzell Street. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This item will amend Schedule V of the Traffic Control Device Inventory by adding a 30 mph school zone on George Bush Drive (FM 2347), which is adjacent to the newly constructed College View High School. The 30 mph school zone will extend from 200 feet east of Holik Street to approximately 175 feet west of Timber Street. This school zone also extends south along Timber Street from the intersection with George Bush Drive approximately 160 feet as well as extending north along Bizzell Street approximately 100 feet from the intersection. Holik Street will also have the 30 mph school zone from the end of the existing school zone to the intersection with George Bush Drive. TAMU has given the City of College Station permission to install and maintain a school zone flashing beacon on Bizzell in order to properly notify motorists coming from campus of the school zone they are about to enter. The attached revised Exhibit B - Schedule V of the Traffic Control Device Inventory, indicates the proposed addition, which are all under the section for College Station High School. These changes are in Bold and Red Italics. Budget & Financial Summary: The School Zone signs and beacons will cost approximately $25,000 and will be purchased using the Public Works Traffic Operations budget. Attachments: College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0614,Version:1 1.Ordinance 2.Map College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ Proposed School Zone for College View High School . College View High School Holik Street George Bu sh Drive Bizzell Stree t Timber Street ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 2 “TRAFFIC CONTROL DEVICES”, F “SCHOOL ZONES”, TRAFFIC SCHEDULE V— SCHOOL ZONES OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, F “School Zones”, Traffic Schedule V—School Zones of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than Five Hundred Dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City o f College Station. Ordinance No.________ Page 2 of 11 PASSED, ADOPTED and APPROVED this 13th day of October 2016. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Ordinance No.________ Page 3 of 11 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 2, “Traffic Control Devices”, F, “School Zones”, Traffic Schedule V—School Zones of the Code of Ordinances of the City of College Station, Texas, is hereby amended, by adopting the revised “Traffic Control Device Inventory – Schedule V”, dated October 13, 2015, attached hereto as Exhibit “A”. Ordinance No.______________ Page 4 of 11 EXHIBIT “A” Schedule V – School Zones – Revised October 13, 2015 Location Posted Hours Posted Speed Limit *Operational Time (School Days) Prd. No./ Date Adopted BASE MAP NO. * The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. College Hills Elementary 1. Francis Drive, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 2. Francis Drive, West of Walton Drive - East of James Parkway. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 3. Gilchrist Avenue, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 01 4. Gilchrist Avenue, West of Williams Street - East of Walton Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 01 5. Walton Drive, South of Nunn Street - North of Francis Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 6. Walton Drive, South of Francis Drive - North of Bolton Avenue. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 South Knoll Elementary Ordinance No.______________ Page 5 of 11 7. Southwest Parkway, East of Langford Street - West of Laura Lane. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 8. Southwest Parkway, East of Lawyer Place - West of Sabine Court. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 9. Langford Street, South of S. Ridgefield Court - North of Boswell Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 10. Langford Street, South of Boswell Street - North of Southwest Parkway. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 11. Boswell Street, East of Lawyer Street - West of Langford Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 Southwood Valley Elementary 12. Deacon Drive, East of San Felipe Drive - West of Brothers Boulevard. When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 13. Deacon Drive, East of Pierre Place - West of Celinda Circle. When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 14. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Deacon and Brothers). When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 15. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Todd Trail and Brothers). When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 Oakwood Middle School/Willow Branch Intermediate School 16. Holik Street, South of George Bush Drive - North of Anna Street (intersection of George Bush and Holik). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 Ordinance No.______________ Page 6 of 11 17. Holik Street, North of Anna Street - South of George Bush Drive (intersection of Anna and Holik). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 18. Anderson Street, South of George Bush Drive - North of Wolf Run. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 19. Anderson Street, South of Wolf Run - North of Park Place. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 20. Timber Street, South of George Bush Drive and North of Anna Street (intersection of George Bush Dr. and Timbers). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #2210 Sept. 26, 1996 1998- 03 21. Timber Street, North of Anna Street - South of George Bush Drive. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #2210 Sept. 26, 1996 1998- 03 Rock Prairie Elementary/College Station Middle School 22. Welsh Avenue, North of Edelweiss Avenue - South of Willow Loop. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 23. Honeysuckle Lane, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 24. Canterbury Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 25. Dover Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 Ordinance No.______________ Page 7 of 11 26. Abbey Lane, East of Victoria Avenue - West of Nottingham Drive. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1989 April 11, 1989 1998- 04 27. Yorkshire Drive, East of Victoria Avenue - West of Nottingham Drive. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1989 April 11, 1989 1998- 04 28. Victoria Avenue, South of Yorkshire Drive - North of Shire Drive. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1821 Sept. 14, 1989 1998- 04 29. Rock Prairie Road, East of Rio Grande Boulevard - West of Bahia Drive. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1987 Nov. 12, 1987 1998- 04 30. Rio Grande Boulevard, South of Capistrano Court - North of Rock Prairie Road. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1987 Nov. 12, 1987 1998- 04 31. Westchester Avenue, South of Dover Street - North of Rock Prairie Road. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1874 Dec. 13, 1990 1998- 04 32. Rock Prairie Road, East of Shire Drive - West of Victoria Avenue. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2259 Aug. 28, 1997 1998- 04 33. Edelweiss Avenue, East of Caterina Lane - West of Innsbruck Circle. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A 34. Innsbruck Circle, North of western intersection of Edelweiss Avenue and Innsbruck Circle. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A Ordinance No.______________ Page 8 of 11 35. Innsbruck Circle, North of eastern intersection of Edelweiss Avenue and Innsbruck Circle. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A 36. Sunflower Trail, North of Edelweiss Avenue - South of Welsh Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A A&M Consolidated High School 37. Welsh Avenue, South of Nueces Drive - North of FM 2818 (intersection of Welsh and Nueces). 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.—4:00 p.m. #1889 April 11, 1991 1998- 02 38. Welsh Avenue, North of FM 2818 - South of Nueces Drive (intersection of Welsh and FM 2818). 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.—4:00 p.m. #1889 April 11, 1991 1998- 02 39. Nueces Drive, South of Hondo Drive - North of Arboles Circle 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.—4:00 p.m. #2403 Aug. 12, 1999 1999- 01 40. Nueces Drive, North of FM 2818 - South of Guadelupe Drive 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.—4:00 p.m. #2403 Aug. 12, 1999 1999- 01 41. Guadalupe Drive, West of Langford Street - East of Nueces Drive 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.—4:00 p.m. #2403 Aug. 12, 1999 1999- 01 42. Welsh Avenue, North of FM 2818 (at the south end of the limit identified in #38 above) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 43. Welsh Avenue, South of FM 2818 (345 feet south of the FM 2818 and Welsh intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 44. Nueces Drive, North of FM 2818 (at the south end of the limit identified in #40 above) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 45. FM 2818, West of Welsh (650 feet west of FM 2818 and Welsh intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA Ordinance No.______________ Page 9 of 11 46. FM 2818, East of Nueces (220 feet east of FM 2818 and Nueces intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA Pebble Creek Elementary 47. Parkview Drive, West of Bogey Court - East of Birdie Court. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 48. Venture Drive, West of Lakeway Drive - East of S.H. 6 East Frontage Road. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 49. Lakeway Drive, South of Greens Prairie Road - North of Parkview Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 50. Lakeway Drive, North of Quality Circle - South of Venture Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 Forest Ridge Elementary 51. Greens Prairie Road, West of Arrington - East of Castlegate Drive. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2868 Feb. 9, 2006 N/A Cypress Grove Intermediate 52. Graham Road, West of Schaffer Road - East of Victoria Avenue. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 53. Graham Road, West of S.H. 6 West Frontage Road - East of Schaffer Road. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 54. Schaffer Road, North of Graham Road - South of Hasselt Street. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 Creekview Elementary Ordinance No.______________ Page 10 of 11 55. Eagle Avenue, West of New Port Lane - 385 feet east of school property When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Aug 17, 2009 N/A Greens Prairie Elementary 56. Greens Prairie Trail - beginning 210 feet east of the intersection with Royder Road and extending west 1150 feet from the west side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Dec. 8, 2011 N/A 57. Royder Road - beginning 160 feet north of the intersection with Greens Prairie Trail and extending south 815 feet from the south side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Dec. 8, 2011 N/A College Station High School 58. Barron Road - beginning 220 feet east of the intersection with Victoria Avenue and extending west 1350 feet from the west side to the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # July 12, 2012 N/A 59. Victoria Avenue - beginning 250 feet north of the intersection with Barron Road and extending south 1730 feet from the south side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # July 12, 2012 N/A Spring Creek Elementary 60. WS Phillips Parkway – beginning 1,050 feet northwest of the intersection with Brewster Drive and extending southwest to 50 feet northwest of the intersection with Haines Lane When Flashing 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A 61. Brewester Drive – beginning at the intersection with WS Phillips Parkway and extending northeast to 1,150 feet northeast of the intersection with WS Philips Parkway When Flashing 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A 62. Dunlap Loop – beginning at the property line between 4007 and 4009 Dunlap Loop and extending southeast to the intersection with Brewester Drive. 7:15—8:45 a.m. 2:45—4:15 p.m 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A College View High School 63. George Bush Drive (FM 2347) – beginning 200 feet east of Holik Street to approximately 175 feet west of Timber Street. When Flashing 30 mph 7:30—8:30 a.m. 3:15—4:15 p.m. Oct 13, 2016 N/A Ordinance No.______________ Page 11 of 11 64. Timber Street – beginning approximately 160 feet south of the intersection with George Bush Drive. When Flashing 30 mph 7:30—8:30 a.m. 3:15—4:15 p.m. Oct 13, 2016 N/A 65. Holik Street – beginning at the intersection with George Bush Drive and extending south 375 feet. When Flashing 30 mph 7:30—8:30 a.m. 3:15—4:15 p.m. Oct 13, 2016 N/A City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0618 Name:Annual Water Meters Status:Type:Presentation Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action and discussion on approving annual water meter purchases from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC) contract (#WM08-16). Based on the attached contract unit pricing, the estimated annual expenditure for water meters is: $166,077.52. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:HGAC Quote Meters 090916 Action ByDate Action ResultVer. Presentation,possible action and discussion on approving annual water meter purchases from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC)contract (#WM08-16).Based on the attached contract unit pricing, the estimated annual expenditure for water meters is: $166,077.52. Relationship to Strategic Goals: 1.Financially Sustainable City 2.Core Services and Infrastructure Recommendation(s):Staff recommends approval to purchase water meters from Aqua Metric Sales Company through the HGAC contract. Summary:Water meters will be purchased,stocked in the Water/Wastewater inventory,and expensed as necessary for the ongoing water meter replacement program. Aqua Metric Sales Company is the HGAC contract dealer for Sensus IPERL and OMNI water meters. Products and services offered through HGAC have been subjected to either the competitive bid or competitive proposal format based on Texas statutes under the Local Government Code Chapter 252. Meter Type Item Number Est.Yearly Usage Unit Cost Extended Cost 1-1/2" Compound (Omni C2)890-045-00053 75 $1,103.58 $82,768.50 2" Compound (Omni C2)890-045-00012 45 $1,273.36 $57,301.20 3" Compound (Omni C3)890-045-00013 6 $1,612.92 $9,677.52 4" Compound (Omni C4)890-045-00014 2 $2,801.39 $5,602.78 6" Compound (Omni C6)890-045-00052 2 $4,838.76 $9,677.52 TR/PL Housing Assembly 125 $8.40 $1,050.00 Total Annual Cost of Meters:$166,077.52 College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0618,Version:1 Budget &Financial Summary:Funds are budgeted and available in the Water/Wastewater Fund. Various projects may be expensed as supplies are pulled from inventory and issued. Reviewed and Approved by Legal:N/A Attachments:HGAC Contract Pricing Worksheet College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ Aqua Metric Sales Company Kristy Segarra – Manager, Bids & Proposals 6700 Guada Coma Drive • Schertz, TX 78154 Phone: (210) 967‐6300 • Fax: (210) 967‐6305 Email: kristy.segarra@aqua‐metric.com City of College Station, Texas Brandi Whittenton Buyer, Purchasing Division PO Box 9960 College Station, Texas 77845 Request for Quote, OMNI C2 Meters HGAC WM08‐16 Contract Pricing September 9, 2016 Quote for City of College Station Attention Brandi Whittenton Address PO Box 9660 City, State, ZIP College Station, Texas 77845 Phone:(979) 764‐3814 Email:bwhittenton@cstx.gov Quantity Unit Price Extended 75 $1,103.58 $82,768.50 45 $1,273.36 $57,301.20 6 $1,612.92 $9,677.52 2 $2,801.39 $5,602.78 2 $4,838.76 $9,677.52 $8.40 Total $165,027.52 This quotation on the product and services named, may be subject to the conditions noted below: 1. Net 30 Days to Pay 2. Freight Allow on orders over $5,000 3. Quote valid until March 2017 September 9, 2016 Description 1 1/2" OMNI C2 Compound Meter USG 2" OMNI C2 Compound Meter USG 3" OMNI C2 Compound Meter USG 4" OMNI C2 Compound Meter USG 6" OMNI C2 Compound Meter USG Add‐On: TR/PL Housing Assembly, if needed Kristy Segarra‐ Manager, Bids & Proposals 6700 Guada Coma Drive • Schertz, TX 78154 Phone: (210) 967‐6300 • Fax: (210) 967‐6305 Email: kristy.segarra@aqua‐metric.com www.aqua‐metric.com Meter Type Item Number Estimated Annual Usage Unit Cost Extended Cost 1‐1/2" Compound (Omni C2) 890‐045‐00053 75 $1,103.58 $82,768.50 2" Compound (Omni C2) 890‐045‐00012 45 $1,273.36 $57,301.20 3" Compound (Omni C3) 890‐045‐00013 6 $1,612.92 $9,677.52 4" Compound (Omni C4) 890‐045‐00014 2 $2,801.39 $5,602.78 6" Compound (Omni C6) 890‐045‐00052 2 $4,838.76 $9,677.52 Total Annual Cost of Meters: $165,027.52 Project Notes: Add‐On: TR/PL Housing Assembly, If Needed $8.40 Net 30 Day Payment Freight Allowed in Individual Orders over $5,000 Quote Valid Until March 2017 Return Product Subject to 25% Restocking Fee Contract No.:WM08-12 Date Prepared:9/9/2016 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 75 1103.58 82768.5 45 1273.36 57301.2 6 1,612.92 9677.52 2 2,801.39 5602.78 2 4,838.76 9677.52 8.40 0 0 0 0 0 0 0 165027.52 Quan Unit Pr Total 0 0 0 0 0 0% 0 165027.52 Aqua-Metric Sales Company Kristy Segarra 210-967-6300 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. City of College Station Brandi Whittenton (979) 764-3814 210-967-6305 Description 1 1/2" OMNI C2 Compound Meter USG 17K A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary General Description of Product:Sensus Iperls bwhittenton@cstx.gov Catalog / Price Sheet Name:Aqua Metric September 2016 Meter Pricing kristy.segarra@aqua-metric.com Total From Other Sheets, If Any: Subtotal A: B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Description 2" OMNI C2 Compound Meter USG 17K C. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges For this transaction the percentage is: Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Total From Other Sheets, If Any: Subtotal B: 3" OMNI C2 Compound Meter USG 17K 4" OMNI C2 Compound Meter USG 17K Add-On: TR/PL Housing Assembly, If Needed 6" OMNI C2 Compound Meter USG 17K Delivery Date: 3 Weeks ARO D. Total Purchase Price (A+B+C): Subtotal C: CONFORMANCE TO STANDARDS The OMNI C2 meter meets and far exceeds the most recent revision of AWWA Standard C701 and C702 class II. Additionally, the meter does not require a valve to meet these standards. Each meter is performance tested to ensure compliance. All OMNI meters are NSF/ ANSI Standard 61, Annex F and G approved latest standards. PERFORMANCE The patented measurement principles of the OMNI C2 meter assure enhanced accuracy ranges, an overall greater accuracy, and a longer service life than any other comparable class meter produced. The OMNI C2 meter has no restrictions as to sustained ﬂ ow rates within its continuous operating range. The ﬂ oating ball measurement technology allows for ﬂ ows up to its rated maximum capacity without undue wear or accuracy degradation when installed in any orientation. CONSTRUCTION The OMNI C2 meter consists of two basic assemblies; the maincase and the measuring chamber. The measuring chamber assembly includes the “ﬂ oating ball” impeller with a coated titanium shaft, hybrid axial bearings, integral ﬂ ow straightener and an all electronic programmable register with protective bonnet. The maincase is made from industry proven Ductile Iron with an approved NSF epoxy coating. Maincase features are; easily removable measuring chamber, unique chamber seal to the maincase using a high pressure o-ring, testing port and an AWWA compliant strainer. OMNI ELECTRONIC REGISTER The OMNI C2 electronic register is hermetically sealed with an electronic pickup containing no mechanical gearing. The large character LCD displays AMR, Totalization and a Resettable Test Totalizer. OMNI register features; AMR resolution units that are fully programmable, Pulse output frequency that are fully programmable, Integral customer data logging capability, Integral resettable accuracy testing feature compatible with UniPro Testing Assistant Program, Large, easy-to-read LCD also displays both forward and reverse ﬂ ow directions and all with a 10-year battery life guarantee. MAGNETIC DRIVE Meter registration is achieved by utilizing a fully magnetic pickup system. This is accomplished by the magnetic actions of the embedded rotor magnets and the ultra sensitive register pickup probe. The only moving component in water is the “ﬂ oating ball” impeller. MEASURING ELEMENT The revolutionary thermoplastic, hydro- dynamically balanced impeller ﬂ oats between the bearings. The Floating Ball Technology (FBT) allows the measuring element to operate virtually without fric- tion or wear, thus creating the extended upper and lower ﬂ ow ranges capable on only the OMNI C2 meter. STRAINER The OMNI C2 with the AWWA compliant “V” shaped strainer using a stainless steel screen along with Floating Ball Technology (FBT) create a design that gives far improved accuracy even in those once thought questionable settings. A removable strainer cover permits easy access to the screen for routine maintenance. MAINTENANCE The OMNI C2 meter is designed for easy maintenance. Should any maintenance be required, the measuring chamber and / or strainer cover can be removed independently. Parts and or a replacement measuring chamber may be utilized in the event repairs are needed. Replacement Measuring Chambers are available for the OMNI C2 meters and may also be utilized for retroﬁ tting to competitive meters to achieve increased accuracy and extended service life. AMR / AMI SYSTEMS: Meters and encoders are compatible with current Sensus AMR/AMI systems. GUARANTEE: Sensus OMNI C2 Meters are backed by “The Sensus Guarantee.” Ask your Sensus representative for details or see Bulletin G-500. Features Description 1-1/2”, 2”, 3”, 4”, 6”, 8” and 10” Sizes The OMNI C2 meter operation is based on advanced Floating Ball Technology (FBT). DS-W-OMC-00-00-0611-03-A OMNITM C2 1-1/2”, 2”, 3”, 4”, 6”, 8” and 10” OMNI C2 Meter AMR/AMI Mode Totalization Mode Resettable Test Mode DS-W-OMC-00-00-0611-03-A Page 2 of 5 OMNI C2: 1-1/2”, 2”, 3”, 4”, 6”, 8” and 10” Sizes DIMENSIONS AND NET WEIGHTS Meter and Pipe Size Normal Operating Range Connections A B C D E F G H J Net Weight Shipping Weight 1-1/2” DN 40mm .5 gpm .11 m3/hr 200 gpm 45 m3/hr Flanged 13” 330mm 7-7/8” 200mm 15/16” 24mm 5-1/8” 130mm 2-5/16” 59mm 4” 102mm 2 5/8” 16mm 1” 25mm 18.8 lbs. 8.53 kg.. 22.5 lbs. 10.20 kg. 2” DN 50mm .5 gpm .11 m3/hr 200 gpm 45 m3/hr Flanged 15-1/4” 387mm 7-7/8” 200mm 1” 25mm 5-3/4” 146mm 2-5/16” 59mm 4-1/2” 114mm 2 3/4” 19mm 1” 25mm 25.4 lbs. 11.39 kg. 32.5 lbs. 14.74 kg. 3” DN 80mm 1 gpm .23 m3/hr 500 gpm 114 m3/hr Flanged 17” 432mm 8-3/4” 222mm 3/4” 19mm 7-7/8” 200mm 4-1/8” 105mm 6” 153mm 4 5/8” 16mm 1” 25mm 45 lbs. 20.41 kg. 72.8 lbs. 33.02 kg. 4” DN 100mm 1.5 gpm .34 m3/hr 1000 gpm 227 m3/hr Flanged 20” 508mm 11-3/16” 284mm 15/16” 24mm 9-1/8” 232mm 4-3/4” 121mm 7-1/2” 191mm 8 5/8” 16mm 1-1/2” 40mm 64.9 lbs. 29.44 kg. 72.8 lbs. 33.02 kg. 6” DN 150mm 3 gpm .68 m3/hr 2500 gpm 5687 m3/hr Flanged 24” 610mm 13-1/4” 336mm 15/16” 24mm 11” 279mm 5-3/4” 146mm 9-1/2” 242mm 8 3/4” 19mm 1-1/2” 40mm 130 lbs. 48.5 kg. 155 lbs. 57.8 kg. 8” DN 200mm 4 gpm .91 m3/hr 2700 gpm 614 m3/hr Flanged 30-1/8” 765 mm 15” 381 mm 11/16” 17 mm 13-1/2” 343 mm 6-3/4” 172 mm 11-3/4” 300 mm 8 3/4” 19 mm 2” NPT 471 lbs. 214 kg. 521 lbs. 236 kg. 10” DN 250mm 5 gpm 1.1 m3/hr 4000 gpm 908 m3/hr Flanged 41-1/8 1045mm 19” 485mm 11/16” 17mm 16” 406mm 8-1/2” 216mm 14-1/4” 362mm 12 7/8” 22mm 2” NPT 685 lbs. 311 kg. 745 lbs. 338 kg. OMNI C2: 1 1/2” - 6” OMNI C2: 8” - 10” DS-W-OMC-00-00-0611-03-A Page 3 of 5 SERVICE Measurement of potable and reclaim water. Operating temperature range of 33 oF (56 oC) - 150 oF (65.6 oC) OPERATING RANGE (100% ± 1.5%) 1-1/2”: .5 – 200 GPM (.11 - 45 m3/hr) 2”: .5 – 200 GPM (.11 - 45 m3/hr) 3”: 1.0 – 500 GPM (.23 - 114 m3/hr) 4”: 1.5 – 1000 GPM (.34 - 227 m3/hr) 6”: 3 – 2000 GPM (.68 - 454 m3/hr) 8”: 4 – 2700 GPM (0.91 – 614 m3/hr) 10”: 5-4000 GPM (1.1-908 m3/hr) LOW FLOW (95% – 101.5%) 1-1/2”: .25 GPM (.06 m3/hr) 2”: .25 GPM (.06 m3/hr) 3”: .5 GPM (.11 m3/hr) 4”: .75 GPM (.17 m3/hr) 6”: 1.5 GPM (.34 m3/hr) 8”: 2.5 GPM (0.57 m3/hr) 10”: 3.5 GPM (0.8 m3/hr) MAXIMUM CONTINUOUS OPERATION 1-1/2”: 160 GPM (36m3/hr) 2”: 160 GPM (36 m3/hr) 3”: 400 GPM (91 m3/hr) 4”: 800 GPM (182 m3/hr) 6”: 1600 GPM (363 m3/hr) 8”: 2700 GPM (614 m3/hr) 10”: 4000 GPM (908 m3/hr) MAXIMUM INTERMITTENT OPERATION 1-1/2”: 200 GPM (45 m3/hr) 2”: 200 GPM (45 m3/hr) 3”: 500 GPM (114 m3/hr) 4”: 1000 GPM (227 m3/hr) 6”: 2000 GPM (454 m3/hr) 8”: 3400 GPM (773 m3/hr) 10”: 5000 GPM (1136 m3/hr) PRESSURE LOSS 1-1/2”: 6.9 psi @ 160 GPM (48 bar @ 36 m3/hr) 2”: 4.3 psi @ 160 GPM (.30 bar @ 36 m3/hr) 3”: 3.2 psi @ 400 GPM (.22 bar @ 91 m3/hr) 4”: 6.4 psi @ 800 GPM (.51 bar @ 182 m3/hr) 6”: 5.5 psi @ 1600 GPM (.56 bar @ 363 m3/hr) 8”: 4 psi @ 2700 GPM (.27 bar @ 614 m3/hr) 10”: 4.5 psi @ 4000 GPM (.31 bar @ 908 m3/hr) MAXIMUM OPERATING PRESSURE 200 PSI (13.8 bar) FLANGE CONNECTIONS U.S. ANSI B16.1 / AWWA Class 125 REGISTER Fully electronic sealed register with programmable registration (Gal. /Cu.Ft./ Cu. Mtr. / Imp.Gal / Acre Ft.) Programmable AMR/AMI reading and pulse outputs Guaranteed 10 year battery life NSF APPROVED MATERIALS Maincase: Measuring Chamber: Rotor “Floating Ball”: Radial Bearings: Thrust Bearings: Magnets: Strainer Screen: Strainer Cover: Test Plug: Coated Ductile Iron Thermoplastic Thermoplastic Hybrid Thermoplastic Sapphire/Ceramic Jewel Ceramic Magnet Stainless Steel Coated Ductile Iron Coated Ductile Iron SPECIFICATIONS OMNI C2: 1-1/2”, 2”, 3”, 4”, 6”, 8” and 10” Sizes DS-W-OMC-00-00-0611-03-A Page 4 of 5 1.5" C 2 Pressure Loss Curve with Strainer 0 .25 1 7 1 5 3 0 5 0 8 0 100 160 200 Rate of Flow (GPM) Pressure Loss (PSI)0 4 2 6 8 10 12 14 95 97 96 98 99 100 101 102 1.5" C2 Accuracy Curve 0 .25 1 715305080 100 160 200 101.5 98.5 Rate of Flow (GPM)Accuracy (%)OMNI C2: 1-1/2”, 2”, 3”, 4”, and 6” Sizes Headloss Curves 2" C 2 Pressure Loss Curve with Strainer 0 1.0 1.5 7 1 5 3 0 5 0 8 0 100 200 250 Rate of Flow (GPM) 0 4 2 6 8 10 12 14 Pressure Loss (PSI)95 97 96 98 99 100 101 102 2" C2 Accuracy Curve 0 .25 1 715305080 100 160 200 101.5 98.5 Rate of Flow (GPM)Accuracy (%)3" C 2 Pressure Loss Curve with Strainer 0 1.5 2.5 10 50 100 200 300 400 500 650 Rate of Flow (GPM) Pressure Loss (PSI)0 4 2 6 8 10 12 14 95 97 96 98 99 100 101 102 3" C2 Accuracy Curve 0 .5 1.0 10 50 100 200 300 400 500 650 101.5 98.5 Rate of Flow (GPM)Accuracy (%)4" C 2 Pressure Loss Curve with Strainer 0 1 0 5 0 100 200 300 600 1000 1250 Rate of Flow (GPM) 0 4 2 6 8 10 12 14 Pressure Loss (PSI)95 97 96 98 99 100 101 102 4" C2 Accuracy Curve 0 1 1.5 10 50 100 200 300 600 1000 1250 101.5 98.5 Rate of Flow (GPM)Accuracy (%)6" C 2 Pressure Loss Curve with Strainer 0 2 5 5 0 100 500 1000 1500 2000 2500 Rate of Flow (GPM) 0 4 2 6 8 10 12 14 Pressure Loss (PSI)95 97 96 98 99 100 101 102 6" C 2 Accuracy Curve 0 1.5 3.0 25 50 100 500 1000 1500 2000 2500 101.5 98.5 Rate of Flow (GPM)Accuracy (%) 8601 Six Forks Road, Suite 700 Raleigh, NC 27615 1-800-638-3748 www.sensus.com/water © All products purchased and services performed are subject to Sensus’ terms of sale, available at either; http://na.sensus.com/TC/TermsConditions.pdf or 1-800-METER-IT. Sensus reserves the right to modify these terms and conditions in its own discretion without notice to the customer. This document is for informational purposes only, and SENSUS MAKES NO EXPRESS WARRANTIES IN THIS DOCUMENT. FURTHERMORE, THERE ARE NO IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION, WARRANTIES AS TO FITNESS FOR A PARTICULAR PURPOSE AND MERCHANTABILITY. ANY USE OF THE PRODUCTS THAT IS NOT SPECIFICALLY PERMITTED HEREIN IS PROHIBITED. DS-W-OMC-00-00-0611-03-A Page 5 of 5 OMNI C2: 8” and 10” Sizes Headloss Curves 8601 Six Forks Road, Suite 700 Raleigh, NC 27615 1-800-638-3748 Sensus Limited Warranty G-500 R21 I. General Product Coverage Sensus USA Inc. (“Sensus”) warrants its products and parts to be free from defects in material and workmanship for one (1) year from the date of Sensus shipment and as set forth below. All products are sold to customer (“Customer”) pursuant to Sensus’ Terms of Sale, available at: sensus.com/TC (“Terms of Sale”). II. SR II® and accuSTREAM ™5/8”, 3/4” & 1” Meters… are warranted to perform to AWWA New Meter Accuracy Standards for five (5) years from the date of Sensus shipment or until the registration shown below, whichever occurs first. Sensus further warrants that the SR II and accuSTREAM meters will perform to at least AWWA Repaired Meter Accuracy Standards for fifteen (15) years from the date of Sensus shipment or until the registration shown below, whichever occurs first: New Meter Accuracy Repair Meter Accuracy 5/8” SR II Meter and accuSTREAM Meter 500,000 gallons 1,500,000 gallons 3/4” SR II Meter and accuSTREAM Meter 750,000 gallons 2,250,000 gallons 1” SR II Meter and accuSTREAM Meter 1,000,000 gallons 3,000,000 gallons III. SR® 5/8”, 3/4” & 1” Meters… are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year from the date of Sensus shipment. Sensus further warrants that the 5/8”, 3/4” and 1” SR meter will perform to at least AWWA Repaired Meter Accuracy Standards for fifteen (15) years from the date of Sensus shipment or until the registration shown below, whichever occurs first: Repair Meter Accuracy 5/8” SR Meter 1,500,000 gallons 3/4” SR Meter 2,250,000 gallons 1” SR Meter 3,000,000 gallons IV. SR 1-1/2” & 2”… are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year from the date of Sensus shipment. Sensus further warrants that the 1-1/2” and 2” SR meter will perform to at least AWWA Repaired Meter Accuracy Standards for ten (10) years from the date of Sensus shipment or until the registration shown below, whichever occurs first: Repair Meter Accuracy 1-1/2” SR 5,000,000 gallons 2” SR 8,000,000 gallons V. PMM® 5/8”, 3/4”, 1” Meters… are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year from the date of Sensus shipment. Sensus further warrants that the 5/8”, 3/4”, and 1” PMM meter will perform to at least AWWA Repaired Meter Accuracy Standards for fifteen (15) years from the date of Sensus shipment or until the registration shown below, whichever occurs first: Repair Meter Accuracy 5/8” PMM 1,500,000 gallons 3/4” PMM 2,000,000 gallons 1” PMM 3,000,000 gallons VI. PMM 1-1/2”, 2” Meters… are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year from the date of Sensus shipment. Sensus further warrants that the 1-1/2”, and 2” PMM meter will perform to at least AWWA Repaired Meter Accuracy Standards for ten (10) years from the date of Sensus shipment or until the registration shown below, whichever occurs first: Repair Meter Accuracy 1-1/2” PMM 5,000,000 gallons 2” PMM 8,000,000 gallons VII. iPERL™ Water Management Systems... that register water flow are warranted to perform to the accuracy levels set forth in the iPERL Water Management System Data Sheet available at sensus.com/iperl/datasheet or by request from 1-800-METER-IT, for twenty (20) years from the date of Sensus shipment. The iPERL System warranty does not include the external housing. VIII. Maincase… of the SR, SR II and PMM in both standard and low lead alloy meters are warranted to be free from defects in material and workmanship for twenty-five (25) years from the date of Sensus shipment. Composite and E-coated maincases will be free from defects in material and workmanship for fifteen (15) years from the date of Sensus shipment. IX. Sensus “W” Series Turbo Meters, OMNI™ Meters and Propeller Meters… are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year from the date of Sensus shipment. X. Sensus accuMAG™ Meters... are warranted to be free from defects in material and workmanship, under normal use and service, for 18 months from the date of Sensus shipment or 12 months from startup, whichever occurs first. XI. Sensus Registers… are warranted to be free from defects in material and workmanship from the date of Sensus shipment for the periods stated below or until the applicable registration for AWWA Repaired Meter Accuracy Standards, as set forth above, are surpassed, whichever occurs first: 5/8” thru 2” SR, SR II, PMM, accuSTREAM Standard Registers 25 years 5/8” thru 2” SR, SR II, PMM, accuSTREAM Encoder Registers 10 years Electronic Communication Index (ECI) 10 years All HSPU, IMP Contactor, R.E.R. Elec. ROFI 1 year Standard and Encoder Registers for:“W” Turbo and Propeller Meters 1 year OMNI Register with Battery 10 years XII. Sensus Electric Meters… are warranted to be free from defects in material and workmanship for one (1) year from the date of Sensus shipment. Spare parts and components are warranted to be free from defects in material and workmanship for one (1) year from the date of Sensus shipment. Repaired or refurbished equipment repaired by Sensus is warranted to be free from defects in material and workmanship for ninety (90) days from the date of Sensus shipment or for the time remaining on the original warranty period, whichever is longer. XIII. Batteries, iPERL System Components, AMR and FlexNet™ System AMI Interface Devices… are warranted to be free from defects in material and workmanship from the date of Sensus shipment for the period stated below: Electronic TouchPad 10 years RadioRead® MXU (Model 505C, 510R or 520R) and Batteries 20 years* Act-Pak® Instrumentation 1 year TouchRead® Coupler and AMR Equipment 1 year FlexNet Water or Gas SmartPoint™ Modules and Batteries 20 years* 5500 series (or older) Hand Held Device 1 year 6500 series Hand Held Device 2 years Vehicle Gateway Base Station 1 year FlexNet Base Station (including the Metro and M400 base stations) 1 year Echo Transceiver 1 year Remote Transceiver 1 year iConA and FlexNet Electricity SmartPoint Module 1 year iPERL System Battery and iPERL System Components 20 years* Residential Electronic Register 20 years* Smart Gateway 1 year * Sensus will repair or replace non-performing: • RadioRead® MXU (Model 505C, 510R and 520R) and Batteries, • FlexNet Water or Gas SmartPoint Modules (configured to the factory setting of six transmissions per day under normal system operation of up to one demand read to each SmartPoint Module per month and up to two firmware downloads during the life of the product) and batteries, • Residential Electronic Register with hourly reads, and • iPERL System Batteries, and/or the iPERL System flowtube, the flow sensing and data processing assemblies, and the register (“iPERL System Components”) with hourly reads at no cost for the first ten (10) years from the date of Sensus shipment, and for the remaining ten (10) years, at a prorated percentage, applied towards the published list prices in effect for the year product is accepted by Sensus under warranty conditions according to the following schedule: Years Replacement Price Years Replacement Price 1 – 10 0% 16 55% 11 30% 17 60% 12 35% 18 65% 13 40% 19 70% 14 45% 20 75% 15 50% >20 100% Note: Software supplied and licensed by Sensus is warranted according to the terms of the applicable software license agreement. Sensus warrants that network and monitoring services shall be performed in a professional and workmanlike manner. XIV. Return… Sensus’ obligation, and Customer’s exclusive remedy, under this Sensus Limited Warranty is, at Sensus’ option, to either (i) repair or replace the product, provided the Customer (a) 8601 Six Forks Road, Suite 700 Raleigh, NC 27615 1-800-638-3748 returns the product to the location designated by Sensus within the warranty period; and (b) prepays the freight costs both to and from such location; or (ii) deliver replacement components to the Customer, provided the Customer installs, at its cost, such components in or on the product (as instructed by Sensus), provided, that if Sensus requests, the Customer (a) returns the product to the location designated by Sensus within the warranty period; and (b) prepays the freight costs both to and from such location. In all cases, if Customer does not return the product within the time period designated by Sensus, Sensus will invoice, and Customer will pay within thirty days of the invoice date, for the cost of the replacement product and/or components. The return of products for warranty claims must follow Sensus’ Returned Materials Authorization (RMA) procedures. Water meter returns must include documentation of the Customer’s test results. Test results must be obtained according to AWWA standards and must specify the meter serial number. The test results will not be valid if the meter is found to contain foreign materials. If Customer chooses not to test a Sensus water meter prior to returning it to Sensus, Sensus will repair or replace the meter, at Sensus’ option, after the meter has been tested by Sensus. The Customer will be charged Sensus’ then current testing fee. Sensus SmartPoints modules and MXU’s returned must be affixed with a completed return evaluation label. For all returns, Sensus reserves the right to request meter reading records by serial number to validate warranty claims. For products that have become discontinued or obsolete (“Obsolete Product”), Sensus may, at its discretion, replace such Obsolete Product with a different product model (“New Product”), provided that the New Product has substantially similar features as the Obsolete Product. The New Product shall be warranted as set forth in this Sensus Limited Warranty. THIS SECTION XIV SETS FORTH CUSTOMER’S SOLE REMEDY FOR THE FAILURE OF THE PRODUCTS, SERVICES OR LICENSED SOFTWARE TO CONFORM TO THEIR RESPECTIVE WARRANTIES. XV. Warranty Exceptions and No Implied Warranties… This Sensus Limited Warranty does not include costs for removal or installation of products, or costs for replacement labor or materials, which are the responsibility of the Customer. The warranties in this Sensus Limited Warranty do not apply to goods that have been: installed improperly or in non-recommended installations; installed to a socket that is not functional, or is not in safe operating condition, or is damaged, or is in need of repair; tampered with; modified or repaired with parts or assemblies not certified in writing by Sensus, including without limitation, communication parts and assemblies; improperly modified or repaired (including as a result of modifications required by Sensus); converted; altered; damaged; read by equipment not approved by Sensus; for water meters, used with substances other than water, used with non-potable water, or used with water that contains dirt, debris, deposits, or other impurities; subjected to misuse, improper storage, improper care, improper maintenance, or improper periodic testing (collectively, “Exceptions.”). If Sensus identifies any Exceptions during examination, troubleshooting or performing any type of support on behalf of Customer, then Customer shall pay for and/or reimburse Sensus for all expenses incurred by Sensus in examining, troubleshooting, performing support activities, repairing or replacing any Equipment that satisfies any of the Exceptions defined above. The above warranties do not apply in the event of Force Majeure, as defined in the Terms of Sale. THE WARRANTIES SET FORTH IN THIS SENSUS LIMITED WARRANTY ARE THE ONLY WARRANTIES GIVEN WITH RESPECT TO THE GOODS, SOFTWARE LICENSES AND SERVICES SOLD OR OTHERWISE PROVIDED BY SENSUS. SENSUS EXPRESSLY DISCLAIMS ANY AND ALL OTHER REPRESENTATIONS, WARRANTIES, CONDITIONS, EXPRESSED, IMPLIED, STATUTORY OR OTHERWISE, REGARDING ANY MATTER IN CONNECTION WITH THIS SENSUS LIMITED WARRANTY OR WITH THE TERMS OF SALE, INCLUDING WITHOUT LIMITATION, WARRANTIES AS TO FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, NON-INFRINGEMENT AND TITLE. SENSUS ASSUMES NO LIABILITY FOR COSTS OR EXPENSES ASSOCIATED WITH LOST REVENUE OR WITH THE REMOVAL OR INSTALLATION OF EQUIPMENT. THE FOREGOING REMEDIES ARE CUSTOMER’S SOLE AND EXCLUSIVE REMEDIES FOR THE FAILURE OF EQUIPMENT, LICENSED SOFTWARE OR SERVICES TO CONFORM TO THEIR RESPECTIVE WARRANTIES. XVI. Limitation of Liability... SENSUS’ AGGREGATE LIABILITY IN ANY AND ALL CAUSES OF ACTION ARISING UNDER, OUT OF OR IN RELATION TO THIS AGREEMENT, ITS NEGOTIATION, PERFORMANCE, BREACH OR TERMINATION (COLLECTIVELY “CAUSES OF ACTION”) SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER TO SENSUS UNDER THIS AGREEMENT. THIS IS SO WHETHER THE CAUSES OF ACTION ARE IN TORT, INCLUDING, WITHOUT LIMITATION, NEGLIGENCE OR STRICT LIABILITY, IN CONTRACT, UNDER STATUTE OR OTHERWISE. AS A SEPARATE AND INDEPENDENT LIMITATION ON LIABILITY, SENSUS’ LIABILITY SHALL BE LIMITED TO DIRECT DAMAGES. SENSUS SHALL NOT BE LIABLE FOR: (I) ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; NOR (II) ANY REVENUE OR PROFITS LOST BY CUSTOMER OR ITS AFFILIATES FROM ANY END USER(S), IRRESPECTIVE OF WHETHER SUCH LOST REVENUE OR PROFITS IS CATEGORIZED AS DIRECT DAMAGES OR OTHERWISE; NOR (III) ANY IN/OUT COSTS; NOR (IV) MANUAL METER READ COSTS AND EXPENSES; NOR (V) DAMAGES ARISING FROM MAINCASE OR BOTTOM PLATE BREAKAGE CAUSED BY FREEZING TERMPERATURES, WATER HAMMER CONDITIONS, OR EXCESSIVE WATER PRESSURE. “IN/OUT COSTS” MEANS ANY COSTS AND EXPENSES INCURRED BY CUSTOMER IN TRANSPORTING GOODS BETWEEN ITS WAREHOUSE AND ITS END USER’S PREMISES AND ANY COSTS AND EXPENSES INCURRED BY CUSTOMER IN INSTALLING, UNINSTALLING AND REMOVING GOODS. “END USER” MEANS ANY END USER OF ELECTRICITY/WATER/GAS THAT PAYS CUSTOMER FOR THE CONSUMPTION OF ELECTRICITY/WATER/GAS, AS APPLICABLE. The limitations on liability set forth in this Agreement are fundamental inducements to Sensus entering into this Agreement. They apply unconditionally and in all respects. They are to be interpreted broadly so as to give Sensus the maximum protection permitted under law. To the maximum extent permitted by law, no Cause of Action may be instituted by Customer against Sensus more than TWELVE (12) MONTHS after the Cause of Action first arose. In the calculation of any damages in any Cause of Action, no damages incurred more than TWELVE (12) MONTHS prior to the filing of the Cause of Action shall be recoverable. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0619 Name:EMS Supply Purchase Order Status:Type:Presentation Consent Agenda File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding the first of two renewal options for the annual EMS supply purchase order with Boundtree Medical L.L.C. not to exceed $80,000. Sponsors:Joe Warren Indexes: Code sections: Attachments:10.13.16 Cover Sheet.pdf Renewal 1 - Final.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the first of two renewal options for the annual EMS supply purchase order with Boundtree Medical L.L.C. not to exceed $80,000. Relationship to Strategic Goals: To provide advanced medical care to our community. Recommendation(s): Recommend renewal with Boundtree Medical L.L.C. Summary: Boundtree Medical LLC offered the best value as they submitted the most complete bid, shortest delivery and 20% off the items not specified on bid. Boundtree Medical LLC has satisfactorily supplied the City of College Station with EMS supplies for more than nine years. Budget & Financial Summary: Funds are budgeted in the Fire Department budget for this expenditure. Attachments: 1.Renewal College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ October 13, 2016 Consent Agenda Item No. __ Annual purchase of EMS supplies To: Kelly Temple, City Manager From: Joe Warren, Interim Fire Chief Agenda Caption: Presentation, possible action, and discussion regarding the first of two renewal options of an annual blanket purchase order 15-060 with Boundtree Medical L.L.C. for $80,000.00 for EMS supplies. Recommendation(s): Recommend renewal with Boundtree Medical L.L.C Relationship to Strategic goal: To provide advanced medical care to our community. Summary: In 2015 Seven (7) sealed bids were received and evaluated on bid 15-060, “Annual Price Agreement for Emergency Medical Supplies”. Bid items were divided into six (6) groups, Bidders were not required to bid on every group. Of the seven (7) bids received, two (2) companies submitted bids that included bid pricing for every item in every category. Per the bid specifications, the City has the right to award on the basis of individual group, combination of groups or overall best bid for all groups. It was determined that Bound Tree Medical LLC offered the best value as they submitted the most complete bid, shortest delivery time and 20% off of items not specified on bid. Bound Tree Medical LLC has satisfactorily supplied the City of College Station with EMS supplies for more than nine years. Budget & Financial Summary: Funds are budgeted in the fire department budget for this expenditure. This purchase order should provide for adequate purchasing of supplies for our department’s current and future needs. There were minor price increases to 23 items, but this will not require an increase in the total of the PO. Attachments: 1. Renewal form 20 * *This renewal includes an increase to unit bid prices for select medical supplies specified on the attached supply list. Increases range from 2% to 8% of the unit bid price. Unit bid prices bid under the original contract may, by mutual agreement, be increased by no more than eight percent (8%) of the original contract price. 21 *This renewal includes an increase to unit bid prices for select medical supplies specified on theattached supply list. Increases range from 0% to 10% of the unit bid price. Unit bid prices bid under the original contract may, by mutual agreement, be increased by no more than eight percent (10%) of the original contract price.* City of College Station Bid 15-060 Emergency Medical Supplies Bound Tree Medical September 21, 2016 Vendor Name Item ID Item Description UoM Price New Price MEDLINE INDUSTRIES, INC. 536‐DYND74260EA IV start kit, incl 1 ChloraPrep 0.67ml ampule, sponges, dressing, tape, LF tourniquet 100ea/cs EA 1.40 1.41$ PALMERO HEALTH CARE 200060 DISINFECTING TOWELETTES 6 IN X 6.75 IN 160/TUB 12TUB/CS DISCIDE TUB 8.37 8.56$ TELEFLEX MEDICAL 020040 TRACHEOTOMY DEVICE ADULT 4.0MM QUICKTRACH EA 131.86 135.81$ MEDLINE INDUSTRIES, INC. 536‐NON21459EA Bandage, Multi‐Trauma Dressing, 10 in x 30 in, Sterile, 50ea/cs EA 0.78 0.81$ BAXTER HEALTHCARE‐DMG 356424 INTRAVENOUS (IV) ADMINISTRATION SET 60 DROP WITH 2 Y SITES INTERLINK INJECTION 90 IN 48/CS EA 3.27 3.41$ MEDLINE INDUSTRIES, INC. B0035 COT SHEET, FITTED, POLY‐PRO 50/CS (30 X 72)CS 36.28 37.90$ ASIA CONNECTION SHANGHAI 11405 Curaplex Cold Pack, 6 in x 7 in 24/bx 4bx/cs BX 7.72 8.11$ WESTERN ENTERPRISES 96‐MCW‐2B Cylinder wrench, metal, for D and E cylinders EA 1.23 1.30$ TELEFLEX MEDICAL 2142‐84303 EQUIPLITE LARYNGOSCOPE BLADE, MAC 3, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.23 5.75$ TELEFLEX MEDICAL 2142‐82303 EQUIPLITE LARYNGOSCOPE BLADE, MILLER 3, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.235.75$ TELEFLEX MEDICAL 2142‐84505 EQUIPLITE LARYNGOSCOPE BLADE, MAC 5, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.23 5.75$ TELEFLEX MEDICAL 2142‐84404 EQUIPLITE LARYNGOSCOPE BLADE, MAC 4, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.23 5.75$ TELEFLEX MEDICAL 2142‐82000 EQUIPLITE LARYNGOSCOPE BLADE, MILLER 0, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.235.75$ TELEFLEX MEDICAL 2142‐82101 EQUIPLITE LARYNGOSCOPE BLADE, MILLER 1, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.235.75$ TELEFLEX MEDICAL 2142‐84202 EQUIPLITE LARYNGOSCOPE BLADE, MAC 2, DISPOSABLE, LED, STAINLESS STEEL, FITS STANDARD HANDLES EA 5.23 5.75$ ZOLL MEDICAL CORP. 2742‐40289 Zoll CPR Stat Padz, HVP Multi‐Function CPR Electrodes, for Zoll M, E, X, R Series, AED Plus/Pro 1/pr PR 63.60 69.96$ BAXTER HEALTHCARE‐DMG 12294 IV Solution, Sodium Chloride 0.9% 100ml Bag 16/pk 6pk/cs Baxter PK 28.49 31.34$ BAXTER HEALTHCARE‐DMG 601322 IV Solution, Sodium Chloride 0.9% 250ml Bag 36ea/cs Baxter 2B1322Q EA 2.23 2.45$ SAFETEC 296106 SOLIDIFYING POWDER RED Z FLUID 5 OZ BOTTLE 24/CS EA 3.86 4.25$ TELEFLEX MEDICAL 400124 MUCOSAL ATOMIZATION DEVICE (MAD) NASAL/ORAL LATEX FREE 3ML SYRINGE 25EA/BX EA 4.22 4.64$ AMBU, INC. 230500 Electrodes, BlueSensor SP, Medium Size, Pediatric/Adult, Foam 50/pk 20pk/bx 2bx/cs PK 10.16 11.18$ TELEFLEX MEDICAL 020317 BULB LARYNGOSCOPE SMALL 25/BX 008629 100 EA 1.33 1.46$ TELEFLEX MEDICAL 020318 BULB LARYNGOSCOPE LARGE 25/BX 008628 300 EA 1.33 1.46$ Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 08/11/2016 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Bound Tree Medical, LLC Dublin, OH United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of College Station Annual EMS Supplies 15-059 2016-98139 09/23/2016 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING Signature of officer administering oath 6 AFFIX NOTARY STAMP / SEAL ABOVE Signature of authorized agent of contracting business entity Title of officer administering oath I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Sworn to and subscribed before me, by the said _____________________________________, this the ____________ day of ______________, 20________, to certify which, witness my hand and seal of office. AFFIDAVIT Printed name of officer administering oath Check only if there is NO Interested Party.5 X Version V1.0.277www.ethics.state.tx.usForms provided by Texas Ethics Commission BW CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1 -4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. FORM 1295 1of1 OFFICE USE ONLY CERTIFICATION OF FILING 1 Nam e of business entity filing form , and the city, state and country of the business entity's place of business. Certificate Num ber: 2016-9 8139 Bound Tree Medical, LLC Dub lin, OH United States Date Filed: '""2=--""'N,_a _m_e_o....,f'""g_o_v _e _rn_m_e_n-=t -a,....I e-n-,t'""ity_o_r -st,....a"'"te-ag_e_n _c-y"""'t""h-a,....t i,....s_a_ p_a_r..,.ty_ t,....o-t'""h_e _c_o_n..,.tr-a-ct,....f:-o-r -w"""h'""ic....,h-t.,.,.h-e"""'f:-o-rm___,.i-s ---11 08/11/2016 being filed. City of College Station Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 15-059 A nnual EMS Supplies 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Interm ediary 5 Check only if there is NO Interested Party. TIMOTHY 0. BROWN I swear, or affirm, u er penalty of perjury, that the above disclosure is true and correct. Sworn to and subscribed before me, by the said _A_n_d_r_e_w_F_a_rb_e_r __________ ,, this the _9_th ____ day of Se ptemb e r 20 16 , to certify which, witness my hand and seal of office. Forms provided by Texas Ethics Commission www .ethics.state.tx.us Version Vl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ity of College Station Purchasing Division 310 Krenek Tap Road College Station, TX 77840 $&25' $&25'&25325$7,21$OOULJKWVUHVHUYHG 7KH$&25'QDPHDQGORJRDUHUHJLVWHUHGPDUNVRI$&25' 6+28/' $1< 2) 7+( $%29( '(6&5,%(' 32/,&,(6 %( &$1&(//(' %()25(7+( (;3,5$7,21 '$7( 7+(5(2) 127,&( :,// %( '(/,9(5(' ,1 $&&25'$1&(:,7+7+( 32/,&<3529,6,216 7+,6$'',7,21$/5(0$5.6)250,6$6&+('8/(72$&25')250 )250180%(5$&25')2507,7/(&HUWLILFDWHRI/LDELOLW\,QVXUDQFH $*(1&< $'',7,21$/5(0$5.6 ())(&7,9('$7( &$55,(5 1$,&&2'( 1$0(',1685(' 6HH&HUWLILFDWH1XPEHU 6HH&HUWLILFDWH1XPEHU 32/,&<180%(5 $*(1&<&86720(5,' $'',7,21$/5(0$5.66&+('8/( /2& $RQ5LVN6HUYLFHV1RUWKHDVW,QF $'',7,21$/32/,&,(6 ,IDSROLF\EHORZGRHVQRWLQFOXGHOLPLWLQIRUPDWLRQUHIHUWRWKHFRUUHVSRQGLQJSROLF\RQWKH$&25' FHUWLILFDWHIRUPIRUSROLF\OLPLWV ,1685(5 ,1685(5 ,1685(5 ,1685(5 ,1685(56$))25',1*&29(5$*( 3DJHBRIB 1$,& 6DUQRYD,QF 7<3(2),1685$1&( 32/,&<180%(5 /,0,76 27+(5 '3URGXFWV/LDE 2+ 6,53HU 2FFXUUHQFH &ODLPV0DGH $''/ ,16' ,165 /75 68%5 :9' 32/,&< ())(&7,9( '$7( 00''<<<< 32/,&< (;3,5$7,21 '$7( 00''<<<< 6,5DSSOLHVSHUSROLF\WHUPV FRQGLWLRQV $&25'$&25'&25325$7,21$OOULJKWVUHVHUYHG 7KH$&25'QDPHDQGORJRDUHUHJLVWHUHGPDUNVRI$&25' City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0624 Name:RVP FY17 Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Research Valley Partnership (RVP) FY17 general fund funding agreement for $350,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation,possible action,and discussion on the Research Valley Partnership (RVP)FY17 general fund funding agreement for $350,000. Recommendation(s):Staff recommends approval of the RVP funding agreement. Summary:As part of the 2016-2017 budget process the City Council approved funding for the Research Valley Partnership in the amount of $350,000.This funding is for the provision of economic development services for the area. Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 General Fund in the total amount of $350,000.These funds are for the operations and maintenance of the Research Valley Partnership in FY17. Attachments: 1.Research Valley Partnership Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0625 Name:CS Noons Lion Club Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the College Station Noon Lions Club FY17 funding agreement for $15,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion on the College Station Noon Lions Club FY17 funding agreement for $15,000. Recommendation(s):Staff recommends approval of the funding agreement. Summary: As part of the 2016-2017 budget process the City Council approved funding for College Station Noon Lions Club in the amount of $15,000. Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 General Fund for the total amount of $15,000. The appropriated funds shall be used to provide the “I Love America” Fourth of July Celebration at the George Bush Presidential Library and Museum. Attachments: 1.College Station Noon Lions Club Funding Agreement (Available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0626 Name:ACBV O&M FY17 Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Arts Council of the Brazos Valley budget, and presentation, possible action and discussion on the Arts Council of the Brazos Valley General Fund Funding Agreement for $35,000 and presentation, possible action and discussion Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement for $91,000, for FY17 operations and maintenance for a combined total of $126,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:ACBV FY17 Budget.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on the Arts Council of the Brazos Valley budget, and presentation, possible action and discussion on the Arts Council of the Brazos Valley General Fund Funding Agreement for $35,000 and presentation, possible action and discussion Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement for $91,000, for FY17 operations and maintenance for a combined total of $126,000. Recommendation(s):Staff recommends approval of the Arts Council budget and funding agreements for FY17. Summary: As part of the 2016-2017 budget process the City Council approved operations and maintenance funding for the Arts Council of Brazos Valley in the amount of $35,000 from the General Fund and $91,000 from the Hotel Tax Fund. The Arts Council maintains a longstanding role to evaluate and administrate arts, culture and heritage grant proposals that originate in Bryan/College Station. Arts Council is also focused on making the arts more visible in our community, making more funding available for the arts, attracting more visitors to the Brazos Valley, and increasing the economic impact of the arts. Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 General Fund budget and Hotel Tax Fund. A total of $100,000 will be paid for operations and maintenance. A total of $26,000 shall be paid for design, development and potential purchase of a new facility. Agency shall submit an invoice to the City requesting payment with receipts attached for reimbursement. State law requires that the City Council adopt the budget of any organization that is to be funded through Hotel Tax revenue. College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0626,Version:1 Attachments: 1.Arts Council of the Brazos Valley Budget (available in City Secretary’s Office) 2.Arts Council of the Brazos Valley General Fund Funding Agreement (available in City Secretary’s Office) 3.Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ The Arts Council FY 16/17 Proposed Budget October 2016 through September 2017 Budget Ordinary Income/Expense Income 430 · Contributed Income 431 · Membership Dues 38,000.00 432 · Fundraising Events 4322 · ACBV Events 15,300.00 4324 · Celebrating the Arts 98,000.00 Total 432 · Fundraising Events 113,300.00 433 · Government Grants 4331 · College Station 35,000.00 4332 · College Station HOT 482,900.00 4333 · Bryan HOT 96,000.00 4334 · Brazos County 8,000.00 4335 · TCA 21,000.00 4336 · Navasota HOT 28,800.00 Total 433 · Government Grants 671,700.00 434 · Foundation & Trust Grants 3,000.00 430 · Contributed Income - Other 150,000.00 Total 430 · Contributed Income 976,000.00 440 · Program Service Revenue 24,314.00 450 · Other Revenue 451 · Investments 1,500.00 452 · Rentals 750.00 Total 450 · Other Revenue 2,250.00 460 · Miscellaneous Revenue 460 · Miscellaneous Revenue - Other 9,005.35 Total 460 · Miscellaneous Revenue 9,005.35 46000 · Merchandise Sales 12,000.00 48600 · Service Sales Total Income 1,023,569.35 Gross Profit 1,023,569.35 Expense Budget 600 · Awards and Grants 601 · Awards & Grants-Organizations 424,900.00 602 · Awards & Grants-Individuals 11,000.00 Total 600 · Awards and Grants 435,900.00 610 · Salaries and Related Expenses 611 · Salaries & Wages 201,000.00 612 · IRA Employer Contributions 6,030.00 613 · Employee Benefits-not pension 0.00 614 · Payroll taxes & fees 15,276.00 610 · Salaries and Related Expenses - Other 12,000.00 Total 610 · Salaries and Related Expenses 234,306.00 620 · Fees for Services 621 · Accounting Fees 24,174.00 622 · Legal Fees 1,000.00 Total 620 · Fees for Services 25,174.00 630 · Advertising, Printing, Promo.55,000.00 631 · Programs 6311 · Reflections 1,000.00 6312 · ART for Life 12,000.00 6313 · Texas Gallery 6,000.00 6314 · Camps & Classes 8,504.00 6315 · Community Festivals 19,378.00 6316 · Public Art 12,000.00 631 · Programs - Other 8,500.00 Total 631 · Programs 67,382.00 632 · Fundraising 6322 · ACBV Events 6,600.00 6324 · Celebrating the Arts 30,000.00 632 · Fundraising - Other 600.00 Total 632 · Fundraising 37,200.00 640 · Office Expenses 641 · Postage, Mailing Service 800.00 640 · Office Expenses - Other 2,050.00 Total 640 · Office Expenses 2,850.00 650 · Information Technology 4,020.00 660 · Occupancy Budget 669 Construction/New Facility 60,000.00 661 · Facilities & Equipment Rental 2,500.00 Total 660 · Occupancy 62,500.00 670 · Travel 671 · Travel & In-Region Mileage 3,000.00 Total 670 · Travel 3,000.00 680 · Insurance 6,000.00 690 · Other expenses 691 · Bank Charges 600.00 6911 · Investment Losses 1,800.00 692 · Credit Card Charges 2,508.00 694 · Memberships and Dues 1,800.00 695 · Training & Development 5,000.00 697 · Artist Commission 8,400.00 699 · Other Costs 1,200.00 Total 690 · Other expenses 21,308.00 Total Expense 954,640.00 Net Ordinary Income 68,929.35 Net Income 68,929.35 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0627 Name:ACBV Affiliate Funding Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Arts Council of the Brazos Valley FY17 HOT affiliate funding, marketing and public arts support funding agreement for $391,900. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:ACBV_AffiliateFundingMemo_FY17 Action ByDate Action ResultVer. Presentation, possible action, and discussion on the Arts Council of the Brazos Valley FY17 HOT affiliate funding, marketing and public arts support funding agreement for $391,900. Recommendation(s):Staff recommends approval of the Arts Council Affiliate funding, marketing and public arts support funding agreement for FY17. Summary: As part of the 2016-2017 budget process, the City Council approved funding for the Arts Council of the Brazos Valley from the Hotel Tax Fund in the amount of $348,400 to be used for Affiliate funding, $35,500 for Arts Tourism Marketing, and $8,000 for Traveling Public Art Exhibition at Wolf Pen Creek Park. As part of the 2016-2017 budget process, the City Council also approved $35,000 from the General Fund and $91,000 from Hotel Tax Fund for operations and maintenance of the Arts Council. Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund Budget in the amount of $391,900. State law requires that the City Council adopt the budget of any organization that is to be funded through Hotel Tax revenue. Arts Council budget was presented for approval with the operations and maintenance funding agreement consent agenda item. Attachments: 1.Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing Funding Agreement (Available in the City Secretary’s Office) 2.Arts Council Affiliate Funding Memorandum College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ 1 To: Kelly Templin, City Manager From: Jeff Kersten, Assistant City Manager Date: October 13, 2016 Subject: FY17 Arts Council Affiliate Funding As part of the FY17 Budget Process, Council approved funding in the amount of $348,400 from the Hotel Tax Fund for Arts Council o f Brazos Valley (ACBV) Affiliates. These funds are distributed by the Arts Council through a process set in place by its Annual Program and Marketing Grant Selection Committee which meets during the month of August. The ACBV grant program is designed to provide its Affiliate organizations with financial support for projects that make a significant contribution toward the promotion of arts and culture in the Brazos Valley and directly enhance and promote tourism and the convention & hotel industry. For FY17 a total of 19 Affiliates submitted grant applications, requesting a total of $537,580 in funding. These grant applications were reviewed by a Grant Review Panel that consisted of ACBV Staff, City of College Station citizens at large, Hotel & Convention industry professionals, and City of College Station staff. Each affiliate grant application was scored by the Grant Review panel based upon the Hotel Impact, Artistic and Program Merit, Capability, Fiscal Need & Health, and Support of the Mission of the Arts Council demonstrated by the application. Upon reviewing and scoring the applications, the Grant Review Panel made funding recommendations for each application and submitted those recommendations to the Arts Council Board of Directors for approval and recommendation to the City of College Station. On September 6, 2016 the ACBV Board approved the recommendations that total the budgeted $348,400 in approved funding from the City of College Station. The following is a brief overview of each Affiliate and the grant amount recommended for funding through this process for FY17. Brazos Educational Radio (KEOS FM) – FY17 Grant Amount $4,536; FY16 Grant Amount $7,500 KEOS is a listener-sponsored, commercial-free, nonprofit all volunteer community radio station for the Brazos Valley. KEOS provides musical, cultural and information programming and events that celebrates and expresses the diversity of the community. Funding will be used to pay the performing artists and promote the Lone Star Music Series concert to a tourism audience outside the Bryan/College Station area. The concert is scheduled to take place on a weekend between March and August o f 2017. Brazos Valley African American Museum – FY17 Grant Amount $3,650; FY16 Grant Amount $4,525 The Brazos Valley African American Museum hosts events and exhibits that provide opportunities to learn more about African American culture and history. Funding will be used to sponsor the African American Museum appreciation banquet at the Hilton. Brazos Valley Chorale – FY17 Grant Amount $10,300; FY16 Grant Amount $9,046 The Brazos Valley Chorale hosts a series of unique choral experiences with various c oncerts scheduled for 2016-2017. Funding will be used for marketing to targeted audiences in Houston and across the state, for traffic control at their annual fundraising run, as well as artistic fees and program services for four concerts. 2 Brazos Valley Museum of Natural History – FY17 Grant Amount $15,700; FY16 Grant Amount $16,269 The Brazos Valley Museum of Natural History promotes natural and cultural history through the presentation of exhibits, educational programs, and preserving cultural artifact and natural specimen collections. Funding will be used for marketing and programming support for Boonville Days, the Annual Buffalo Stampede 5k and Half Marathon, and their annual exhibitions. Brazos Valley Symphony Orchestra – FY17 Grant Amount $45,100; FY16 Grant Amount $44,000 The Brazos Valley Symphony Society maintains a symphony of high artistic standards and promotes the musical arts for cultural and educational purposes. The Symphony Society will host eight (8) programs and events in FY17, impacting approximately 30,000 people. Included is the 1 4th Annual Derby Day Fundraiser, which will be hosted at the Hilton hotel, as well as Premiere Market, support of annual concert programs, and a performance at the Noon Lions Club’s Independe nce Day Celebration at the George Bush Presidential Library. Marketing for all programs is also included. Brazos Valley WorldFest – FY17 Grant Amount $20,420; FY16 Grant Amount $20,000 Brazos Valley WorldFest is a two day festival celebrating international awareness by offering cultural displays, demonstrations, international cuisine, performances, children's crafts, educational competitions and many other activities. Anticipated attendance this year is between 12,000 total for both days. Funds will be used for acquiring performers for the event, event insurance, sound equipment, and targeted marketing outside of the College Station area through avenues such as TourTexas.com, the Houston Chronicle, and Festivals of Texas. Downtown Bryan Association – FY17 Grant Amount $0; FY16 Grant Amount $7,000 The panel likes and supports the event, but recommends no funding as the application is ineligible since the affiliate will receive Bryan HOT funds outside of The Arts Council’s granting program. Friends of Chamber Music – FY17 Grant Amount $4,268; FY16 Grant Amount $6,500 The Friends of Chamber Music will provide six (6) free concerts and presentations of traditional and contemporary chamber music. Live performances are attended by approximately 2,400 people and many performances are rebroadcast by KAMU. Funds will be used for marketing support for all six concerts. Funding will also provide for rack cards that will be sent to all travel information centers across the state. George Bush Presidential Library and Museum – FY17 Grant Amount $76,836; FY16 Grant Amount $71,246 Funding will be used for advertising and promoting the library. Advertisements will be placed in several media markets to target general Texas tourism as well as new visitors affiliated with SEC schools. KAMU FM – FY17 Grant Amount $30,000; FY16 Grant Amount $29,000 KAMU-FM provides informative, enlightening, and cultural programming to Central Texas, North Texas, and beyond by providing news, public affairs programs and a variety of locally and nationally produced musical programs. KAMU-FM promotes local arts events and programs through its Brazos Arts segment as well as the Brazos Valley Concert Series which features concerts by various musical groups in the area. KAMU-FM reaches approximately 350,000 people within a 75-mile radius, and through its partnership with KTRL-FM in Stephenville, reaches western portions of the Fort Worth area and I -35 corridor. FY2017 funding supports a variety of on-air programs, as well as promotion of the station and arts events in the Brazos Valley through KTRL-FM in Stephenville and social media. 3 Mic Check – FY17 Grant Amount $4,800; FY16 Grant Amount $7,570 Mic Check is a charitable arts group that helps connect an active community of re aders, writers, and critics of contemporary, experimental, avant -garde, and neglected poetry to the general public. Funding will be used to market and host the 2016 Texas Grand Slam Poetry Festival and 2017 Speak Up Speak Out! Texas Youth Poetry Slam, whose participants and attendees are anticipated to stay in College Station area hotels. MSC OPAS – FY17 Grant Amount $48,242; FY16 $34,205 MSC OPAS focuses on bringing high-quality arts and entertainment performances to Bryan/College Station. Funding will be used to market the 2016-2017 season statewide, particularly the performances of Jersey Boys, through avenues including Texas Highways and TourTexas.com, targeting audiences in Houston, Waco, and across Texas. Museum of the American GI/Brazos Valley Museum Collective – FY17 Grant Amount $29,482; FY16 Grant Amount $31,438 The Museum of the American G.I. endeavors to preserve the memories of the American servicemen and women through a collection of historical uniforms and equipment and educational events. Funding is for FY2017 museum programming including two annual living history events, as well as marketing to tourism audiences. Funding for the Brazos Valley Museum collective will be used to market all local museums to a statewide audience. StageCenter Theatre – FY17 Grant Amount $8,600; FY16 Grant Amount $11,500 StageCenter enriches the cultural base of the Brazos Valley by providing professional -quality live theatre. Approximately 4,800 patrons are expected for performances in FY17, with approximately 20% visiting from outside of the College Station area. Funds will be used to promote six (6) unique shows to potential patrons outside of the Brazos Valley. The Children’s Museum – FY17 Grant Amount $3,000; FY16 Grant Amount $0 The Children’s Museum is a nonprofit children’s museum where children ages infant to 12 are encouraged to have hands-on educational and fun arts and sciences experiences. Funds will be used for social media marketing and updating the museum’s website. The Theatre Company – FY17 Grant Amount $25,725; FY16 Grant Amount $25,896 The Theatre Company presents high-quality musical productions that are suitable for family audiences. The organization continues to work with various hotels and the CVB to offer “stay & play” packages through their website and various other CVBs throughout Texas. Add itionally, the Theatre Company is a member of the Texas Non-Profit Theatre Association and the American Association of Community Theatres in an effort to draw patrons from communities outside the Brazos Valley. Funds will be used to produce and promote the season of six (6) performances. This is Water Theatre/Brazos Valley Theatre Collective – FY17 Grant Amount $9,241; FY16 No Application or Award This Is Water Theatre was founded in 2013 by Andrew Roblyer. He began the organization as an opportunity to create paying work for theatre artists in the Brazos Valley, and designed the structure (a professional, ensemble-company dedicated to new work) after performing a market analysis of local theatre in an effort to avoid competing with the theatre already being created. The theatre also offers “Pay What You Can” ticket prices to make theatre more accessible. Funding for the theatre will be used for socia l media ads promoted to visitors from outside of Bryan/College Station. Funding for the Theatre Collective 4 will be used for the creation of a theatre collective website and social media promotion for all local theatre productions. Wright Gallery (TAMU Department of Visualization) – FY17 Grant Amount $8,500; FY16 Grant Amount $14,150 The Visualization Lab’s mission has three components: teaching, research and outreach. To better achieve the outreach component grant funds are focused on marketing the Wright Gallery exhibitions and annual Viz-a-Gogo event, which attract visitors from outside of the Bryan/College Station region. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0628 Name:KBB FY17 Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action and discussion on the Keep Brazos Beautiful FY17 funding agreement for $51,190. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action and discussion on the Keep Brazos Beautiful FY17 funding agreement for $51,190. Recommendation(s):Staff recommends approval of the funding agreement. Summary: As part of the 2016-2017 budget process the City Council approved funding for Keep Brazos Beautiful in the amount of $51,190. Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Sanitation Fund: $37,450 is to be used for the operations and maintenance, and $13,740 is to be used for reimbursable expenses for community enhancement projects, events administered by Keep Brazos Beautiful, such as their Annual Awards Gala, Texas Trash-Off and other public landscape and litter- abatement projects. Attachments: 1.Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0629 Name:Veterans Memorial FY17 HOT Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Memorial for all Veterans of the Brazos Valley budget and presentation, discussion and possible action on the Memorial for All Veterans of the Brazos Valley FY17 HOT funding agreement for $25,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:Veterans Memorial FY17 Budget.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on the Memorial for all Veterans of the Brazos Valley budget and presentation, discussion and possible action on the Memorial for All Veterans of the Brazos Valley FY17 HOT funding agreement for $25,000. Recommendation(s):Staff recommends approval of the Memorial for All Veterans of the Brazos Valley budget and the funding agreement for FY17. Summary: As part of the 2016-2017 budget process the City Council approved funding for the Memorial for All Veterans of the Brazos Valley in the amount of $25,000 for the funding and design of the Mexican War Memorial and WWI Memorial along the Lynn Stuart Pathway at Veterans Park. Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund budget. State law requires that the City Council approve the budget of any organization that is to be funded through the Hotel Tax. Attachments: 1.The Memorial for All Veterans of the Brazos Valley Budget (Available in City Secretary’s Office) 2.The Memorial for All Veterans of the Brazos Valley Funding Agreement (Available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ REVENUE: MEXICAN WAR MEMORIAL WWI MEMORIAL TOTAL City of College Station 20,000$ 5,000$ 25,000$ City of Bryan 20,000 5,000 25,000 Brazos County 20,000 5,000 25,000 Private Donor 12,500 - 12,500 TOTAL REVENUE 72,500$ 15,000$ 87,500$ EXPENSES: Mexican War Memorial 72,500$ -$ 72,500$ WWI Memorial - 15,000 15,000 TOTAL EXPENSES 72,500$ 15,000$ 87,500$ FISCAL YEAR 2017 MEMORIAL FOR VETERANS OF THE BRAZOS VALLEY HOTEL TAX FUNDED BUDGET City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:216-0630 Name:CVB FY17 HOT Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) budget and presentation, possible action and discussion on the CVB FY17 HOT operations and maintenance funding agreement for $2,122,616. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:CVB FY17 Budget as of 09.23.16 Action ByDate Action ResultVer. Presentation,possible action,and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) budget and presentation,possible action and discussion on the CVB FY17 HOT operations and maintenance funding agreement for $2,122,616. Recommendation(s):Staff recommends approval of the CVB budget and the funding agreement for FY17. Summary:As part of the 2016-2017 budget process the City Council approved funding for the Brazos Valley Convention and Visitors Bureau in the amount of $2,122,616.This is for marketing and operational activities directly associated with the promotion of tourism and the hotel industry in College Station by the CVB. Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund budget.A total of $1,846,991 is to be used for marketing and operational activities directly associated with the promotion of tourism and the hotel industry in College Station.A total of $275,625 shall be paid for reimbursement of costs of permanent offices and the visitor center.Agency shall submit an invoice to the City requesting payment with receipts attached for reimbursement. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds. Attachments: 1.CVB Budget 2.CVB HOT Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ Oct '16 - Sep 17 Ordinary Income/Expense Income BCSCVB Relocation 122,500.00 Booking Commissions 11,200.00 Brazos County 25,000.00 Bryan Bryan - Airport Funding 0.00 Bryan Relocation 0.00 Bryan - Other 331,963.67 Total Bryan 331,963.67 Bryan Downtown Rent 0.00 BVSF Events Entry Fees 15,000.00 Sponsorships 3,500.00 Tickets 26,000.00 Total BVSF Events 44,500.00 College Station College Station Relocation 275,625.00 College Station - Other 1,846,991.16 Total College Station 2,122,616.16 Industry Participation 21,600.00 Total Income 2,679,379.83 Gross Profit 2,679,379.83 Expense Adminstrative/Operations Audit/Legal/Professional Serv.8,588.00 Bank Charges 420.00 BCSCVB Relocation 122,500.00 Board Expenses 3,920.00 Bryan Relocation 0.00 Building Repairs & Maintenance 6,956.50 College Station Relocation 275,625.00 Electrical/Water/Gas Svc Exp 10,532.48 Liability Insurance 10,270.13 Merchant Charges 840.00 Miscellaneous 200.00 Office Supplies 6,796.45 Outside Storage 4,049.70 Property Tax 3,038.60 Sympathy/Recognition 1,670.00 3:07 PM Bryan-College Station Convention & Visitors Bureau 09/23/16 Profit & Loss Budget Overview III FY17 Accrual Basis October 2016 through September 2017 Page 1 Oct '16 - Sep 17 Technical Support 8,850.00 Telephone 17,193.00 Vehicle Gas & Maintenance 1,481.74 Total Adminstrative/Operations 482,931.60 Capital Equipment Computer Software 12,350.00 Lease 12,783.84 Total Equipment 25,133.84 Office Rent 55,055.00 Vehicles 0.00 Total Capital 80,188.84 Inkind/Donated Services Expense Rent 0.00 Total Inkind/Donated Services Expe...0.00 Marketing/Sales/Promotion Advertising 518,200.00 Advertising - Easterwood 0.00 Bid Fees 15,000.00 Client Relations 33,395.00 Community Luncheons/Events 4,265.00 Event Personnel 96,390.00 Facility Rental 7,866.00 Gift Baskets 7,150.00 Luncheons/Banquet 10,560.00 Memberships/Subscriptions 43,903.37 Postage 4,417.33 Printing 5,839.00 Professional Development 19,690.00 Promotional 124,900.00 Research 58,200.00 Sales/Marketing Leads 34,634.99 Sales/Marketing/Registration 8,402.00 Site Visits/FAM Tours 22,600.00 Sponsorships 88,773.00 Trade Show/Booth 23,145.00 3:07 PM Bryan-College Station Convention & Visitors Bureau 09/23/16 Profit & Loss Budget Overview III FY17 Accrual Basis October 2016 through September 2017 Page 2 Oct '16 - Sep 17 Travel Air 20,100.00 Ground 6,520.00 Hotel 42,950.00 Meals 7,009.00 Misc.820.00 Travel - Other 350.00 Total Travel 77,749.00 Website Advertising 66,000.00 Development (Licensing)38,850.00 Total Website 104,850.00 Total Marketing/Sales/Promotion 1,309,929.69 Wayfinding 20,000.00 6560 · Payroll Expenses 916,113.82 Total Expense 2,809,163.95 Net Ordinary Income -129,784.12 Net Income -129,784.12 3:07 PM Bryan-College Station Convention & Visitors Bureau 09/23/16 Profit & Loss Budget Overview III FY17 Accrual Basis October 2016 through September 2017 Page 3 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0631 Name:Chamber FY17 HOT Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Bryan/College Station Chamber of Commerce budget and presentation, possible action and discussion on the Bryan/College Station Chamber of Commerce FY17 HOT funding agreement for $25,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:Chamber of Commerce Budget FY17.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on the Bryan/College Station Chamber of Commerce budget and presentation,possible action and discussion on the Bryan/College Station Chamber of Commerce FY17 HOT funding agreement for $25,000. Recommendation(s):Staff recommends approval of the Bryan/College Station Chamber of Commerce budget and the funding agreement for FY17. Summary:As part of the 2016-2017 budget process the City Council approved funding for the Bryan/College Station Chamber of Commerce in the amount of $25,000 from the Hotel Occupancy Tax Fund. The Chamber of Commerce continues to promote,advocate and refer the City of College Station as tourism,sporting event and meeting place destination through numerous media sources,radio,television and print.Chamber staff also travels to other areas of the state to promote College Station and the many meetings, activities and events held annually within the community. Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund budget.A total of $25,000 is to be used for offset a portion of the costs of the annual Economic Outlook Conference,and the Annual Chamber of Commerce banquet which are held at a local hotel and conference center. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds. Attachments: 1.Bryan/College Station Chamber of Commerce Budget (available in City Secretary’s Office) 2.Bryan/College Station Chamber of Commerce Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0631,Version:1 College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ Bryan/College Station Chamber of Commerce Budgeted Event Financial Information Fiscal Year 2017 ANNUAL BANQUET Revenue Table Sales Ticket Revenue Sponsorships Total Revenue Expenses Committee Expenses Postage CS Hilton Expenses Other Expenses Total Expenses Net Revenues ECONOMIC OUTLOOK CONFERENCE Revenue Table Sales Ticket Revenue Sponsorships Total Revenue Expenses Committee Expenses Postage CS Hilton Expenses Other Expenses Total Expenses Net Revenues $ 30,500.00 $ 5,900.00 $ 600.00 $ 37,000.00 $ 100.00 $ 400.00 $ 14,200.00 $ 2,050.00 $ 16,750.00 $ 20,250.00 $ 24,000.00 $ 5,500.00 $ 9,500.00 $ 39,000.00 $ 100.00 $ 400.00 $ 12,750.00 $ 1,000.00 $ 14,250.00 $ 24,750.00 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0632 Name:Easterwood Airport FY17 HOT Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Easterwood Airport budget and presentation, possible action and discussion on the Easterwood Airport FY17 HOT funding agreement for $102,690. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:Easterwood Airport Budget FY17.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on the Easterwood Airport budget and presentation,possible action and discussion on the Easterwood Airport FY17 HOT funding agreement for $102,690. Recommendation(s):Staff recommends approval of the Easterwood Airport budget and the funding agreement for FY17. Summary:As part of the 2016-2017 budget process the City Council approved funding for Easterwood Airport from the Hotel Occupancy Tax Fund. The mission of Easterwood Airport is to provide a gateway to the world for the students,faculty,and the staff of Texas A&M University,and the citizens of the Research Valley.Easterwood Airport fulfills this mission by operating commercial and general aviation terminals and airfield to the highest standards of the University,the Federal Aviation Administration and the Transportation Security Administration.The budget for Easterwood Airport would function as payment to the Airport in recognition of expenses it incurs in its ongoing efforts to support tourism in the City of College Station. Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund budget.A total of $102,690 is to be used for advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity;for expenses,including promotion expenses,directly related to a sporting event in which the majority of participants are tourists who substantially increase economic activity at hotels and motels within the municipality or its vicinity. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds. Attachments: 1.Easterwood Airport Budget (available in City Secretary’s Office) 2.Easterwood Airport Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0632,Version:1 College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ REVENUE: City of College Station Hotel Tax Funding 102,690$ TOTAL REVENUE 102,690$ EXPENSES: Athletic Event Marketing 21,735 Advance Targeting Networks 31,500 Search Advertising(Google/Yahoo/Bing)10,080 Social Media Advertising 7,875 Flight Path Advertising 21,000 Updated Creative Content 5,250 "Genesis" art update 5,250 TOTAL EXPENSES 102,690$ EASTERWOOD AIRPORT LLC HOTEL TAX FUNDED BUDGET FISCAL YEAR 2017 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0633 Name:CVB HOT Grant FY17 Funding Agreement Status:Type:Presentation Consent Agenda File created:In control:9/27/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) FY17 HOT grant program funding agreement in the amount of $400,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion on the Brazos Valley Convention and Visitors Bureau (CVB) FY17 HOT grant program funding agreement in the amount of $400,000. Recommendation(s):Staff recommends approval of the CVB Grant Program funding agreement for FY17. Summary:As part of the 2016-2017 budget process the City Council approved funding for the Brazos Valley Convention and Visitors Bureau in the amount of $400,000.This agreement will allow the CVB to effectively and efficiently administer the grant program to sub-recipients. Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2016- 2017 Hotel Tax Fund budget.A total of $400,000 is to be used to fund event grants that will promote tourism and the hotel industry in College Station. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds.The CVB budget was presented for approval with the CVB funding agreement consent agenda item. Attachments: 1.CVB HOT Funding Agreement (available in City Secretary’s Office) College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0597 Name:ESRI Municipal Enterprise License Agreement Status:Type:Presentation Consent Agenda File created:In control:9/8/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding a three year Small Government Enterprise ArcGIS License agreement with ESRI at a cost of $150,000 over three years. Sponsors:Ben Roper Indexes: Code sections: Attachments:ESRI 3-year Quote ESRI License Agreement - e204 and e300.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding a three year Small Government Enterprise ArcGIS License agreement with ESRI at a cost of $150,000 over three years. Relationship to Strategic Goals: ·Financially Sustainable City ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: This ESRI Small Government Enterprise Licenses Agreement (ELA) allows the City to utilize most of the ESRI products without limitations on the number of licenses owned. This is a three year contract that is following a previous three year contract, approved by Council on October 7, 2013 Agenda item 2b, for the same enterprise licenses. This contract has an annual cost of $50,000 for each year. This agreement provides cost savings when compared to acquiring the appropriate number of individual licenses and paying for an annual maintenance and support agreement. Budget & Financial Summary: Funding for the first year of this 3-year contract has been budgeted in the FY17 Information Technology Department operating budget. Attachments: 1. Quote and Agreement. College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0597,Version:1 College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ (19,5210(17$/6<67(065(6($5&+,167,787(,1& 1RUWK/RRS(DVW6WH 6DQ$QWRQLR7; 3KRQH)D[ '8161XPEHU&$*(&RGH$06 Quotation # 20494087 Date: Customer # 15309 Contract # &LW\RI&ROOHJH6WDWLRQ ,QIRUPDWLRQ7HFKQRORJ\'HSW .UHQHN7DS5G &ROOHJH6WDWLRQ7; $77(17,21%UHWW%ODQNQHU 3+21( )$; 7RH[SHGLWH\RXURUGHUSOHDVHDWWDFKDFRS\RI WKLVTXRWDWLRQWR\RXUSXUFKDVHRUGHU 4XRWHLVYDOLGIURP7R September 8, 2016 The items on this quotation are subject to the terms set forth herein and the terms of your signed agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal, which are incorporated by reference. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's products and services. If sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630 This offer is limited to the terms and conditions incorporated and attached herein.SCHINDLERV For questions contact:Veronica Schindler Email:vschindler@esri.com Phone:(210) 499-1044 x8826 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. 110037 1 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement-2018-19 50,000.00 50,000.00 110037 1 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement-2016-17 50,000.00 50,000.00 110037 1 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement-2017-18 50,000.00 50,000.00 Item Total:150,000.00 Material Qty Description Unit Price Total Estimated Shipping & Handling(2 Day Delivery) :0.00 Contract Pricing Adjust:0.00 Subtotal:150,000.00 Sales Tax:0.00 Total:$150,000.00 (19,5210(17$/6<67(065(6($5&+,167,787(,1& 1RUWK/RRS(DVW6WH 6DQ$QWRQLR7; 3KRQH)D[ '8161XPEHU&$*(&RGH$06 Quotation # 20494087 Date: Customer # 15309 Contract # &LW\RI&ROOHJH6WDWLRQ ,QIRUPDWLRQ7HFKQRORJ\'HSW .UHQHN7DS5G &ROOHJH6WDWLRQ7; $77(17,21%UHWW%ODQNQHU 3+21( )$; 7RH[SHGLWH\RXURUGHUSOHDVHDWWDFKDFRS\RI WKLVTXRWDWLRQWR\RXUSXUFKDVHRUGHU 4XRWHLVYDOLGIURP7R September 8, 2016 The items on this quotation are subject to the terms set forth herein and the terms of your signed agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal, which are incorporated by reference. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's products and services. If sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630 This offer is limited to the terms and conditions incorporated and attached herein.SCHINDLERV For questions contact:Veronica Schindler Email:vschindler@esri.com Phone:(210) 499-1044 x8826 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program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ignature of Authorized Representative Name (Please Print) Title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ate Esri Use Only: Cust. Name Cust. # PO # Esri Agreement # Esri, 380 New York St., Redlands, CA 92373-8100 USA • TEL 909-793-2853 • FAX 909-793-5953 Page 1 of 5 08/02/2016 SMALL ENTERPRISE AGREEMENT COUNTY AND MUNICIPALITY GOVERNMENT (E214-3) This Agreement is by and between the organization identified in the Quotation ("Licensee") and Environmental Systems Research Institute, Inc. ("Esri"). This Agreement sets forth the terms for Licensee's use of Products and incorporates by reference (i) the Quotation and (ii) the License Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the License Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Licensee is located without reference to conflict of laws principles, and the U nited States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A. Table A List of Products Uncapped Quantities Desktop Software and Extensions ArcGIS for Desktop Advanced ArcGIS for Desktop Standard ArcGIS for Desktop Basic ArcGIS for Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager for Desktop, ArcGIS Data Reviewer Server Software and Extensions ArcGIS for Server Workgroup and Enterprise (Advanced, Standard, and Basic) ArcGIS for Server Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager for Server, ArcGIS Image Extension for Server Developer Tools ArcGIS Engine ArcGIS Engine Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Engine Geodatabase Update, ArcGIS Network Analyst, ArcGIS Schematics ArcGIS Runtime Standard ArcGIS Runtime Standard Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Network Analyst Limited Quantities One (1) Annual Subscription to Esri Developer Network (EDN) Standard* One (1) Esri CityEngine Advanced Single Use License One (1) Esri CityEngine Advanced Concurrent Use License One (1) Level 4 ArcGIS Online Subscription+ One (1) Level 4 Portal for ArcGIS Subscription+ OTHER BENEFITS Number of Esri User Conference registrations provided annually 4 Number of Tier 1 Help Desk individuals authorized to call Esri 4 Maximum number of sets of backup media, if requested** 2 Self-Paced e-Learning Uncapped Five percent (5%) discount on all individual commercially available instructor -led training classes at Esri facilities purchased outside this Agreement (Discount does not apply to Small Enterprise Training Package.) *Maintenance is not provided for these items. **Additional sets of backup media may be purchased for a fee. +The quantity of named users and credits are specified in the corresponding program description. Page 2 of 5 08/02/2016 Licensee may accept this Agreement by signing and returning the whole Agreement with a signed sales quotation, purchase order, or other document that matches the Quotation and references this Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN LICENSEE'S ORDERING DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri's receipt of Licensee's Ordering Document incorporating this Agreement by reference, unless otherwise agreed to by the parties ("Effective Date"). Term of Agreement: Three (3) years This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—Product Updates, no modifications can be made to this Agreement. Accepted and Agreed: (Licensee) By: Authorized Signature Printed Name: Title: Date: LICENSEE CONTACT INFORMATION Contact: Telephone: Address: Fax: City, State, Postal Code: E-mail: Country: Quotation Number (if applicable): Page 3 of 5 08/02/2016 1.0—ADDITIONAL DEFINITIONS In addition to the definitions provided in the License Agreement, the following definitions apply to this Agreement: "Deploy", "Deployed" and "Deployment" mean to redistribute and install the Products and related Authorization Codes within Licensee's organization(s). "Fee" means the fee set forth in the Quotation. "Incident" means a failure of the Software or Online Services to operate according to the Documentation where such failure substantially impacts operational or functional performance. "License Agreement" means (i) the applicable license agreement incorporated by this reference that is found at http://www.esri.com/legal/software -license; composed of the General License Terms and Conditions (E204) and Exhibit 1, Scope of Use (E300); and available in the installation process requiring acceptance by electronic acknowledgment or (ii) a signed license agreement between the parties that supersedes such electronically acknowledged license agreement. "Maintenance" means Tier 2 Support, Product updates, and Product patches provided to Licensee during the Term of Agreement. "Product(s)" means the products identified in Table A— List of Products and any updates to the list Esri provides in writing. "Quotation" means the offer letter and quotation provided separately to Licensee. "Technical Support" means the technical assistance for attempting resolution of a reported Incident through error correction, patches, hot fixes, workarounds, replacement deliveries, or any other type of Product corrections or modifications. "Tier 1 Help Desk" means Licensee's point of contact(s) to provide all Tier 1 Support within Licensee's organization(s). "Tier 1 Support" means the Technical Support provided by the Tier 1 Help Desk. "Tier 2 Support" means the Technical Support provided to the Tier 1 Help Desk when an Incident cannot be resolved through Tier 1 Support. Licensee will receive Tier 2 Support from Esri. 2.0—ADDITIONAL GRANT OF LICENSE 2.1 Grant of License. Subject to the terms and conditions of this Agreement, Esri grants to Licensee a personal, nonexclusive, nontransferable license solely to use, copy, and Deploy quantities of the Products listed in Table A—List of Products for the term provided on the first page (i) for the applicable Fee and (ii) in accordance with the License Agreement. 2.2 Consultant Access. Esri grants Licensee the right to permit Licensee's consultants or contractors to use the Products exclusively for Licensee's benefit. Licensee will be solely responsible for compliance by consultants and contractors with this Agreement and will ensure that the consultant or contractor discontinues use of Products upon completion of work for Licensee. Access to or use of Products by consultants or contractors not exclusively for Licensee's benefit is prohibited. Licensee may not permit its consultants or contractors to install Software or Data on consultant, contractor, or third- party computers or remove Software or Data from Licensee locations, except for the purpose of hosting the Software or Data on Contractor Servers for the benefit of Licensee. 3.0—TERM, TERMINATION, AND EXPIRATION 3.1 Term. This Agreement and all licenses hereunder will commence on the Effective Date and continue for the duration identified in the Term of Agreement, unless this Agreement is terminated earlier as provided herein. Licensee is only authorized to use Products during the Term of Agreement. For an Agreement with a limited term, Esri does not grant Licensee an indefinite or a perpetual license to Products. 3.2 No Use upon Agreement Expiration or Termination. All Product licenses and all Maintenance, Esri Virtual Campus access, and Esri User Conference registrations terminate on expiration or termination of this Agreement. 3.3 Termination for a Material Breach. Either party may terminate this Agreement for a material breach by the other party. The breaching party will have thirty (30) days from the date of written notice to cure any material breach. 3.4 Termination for Lack of Funds. For an Agreement with government or government-owned entities, either party may terminate this Agreement before any subsequent year if Licensee is unable to secure Page 4 of 5 08/02/2016 funding through the legislative or governing body's approval process. 3.5 Follow-on Term. If the parties enter into another agreement substantially similar to this Agreement for an additional term, the effective date of the follow-on agreement will be the day after the expiration date of this Agreement. 4.0—PRODUCT UPDATES 4.1 Future Updates. Esri reserves the right to update the list of Products in Table A—List of Products by providing written notice to Licensee. Licensee may continue to use all Products that have been Deployed, but support and upgrades for deleted items may not be available. As new Products are incorporated into the standard program, they will be offered to Licensee via written notice for incorporation into the Products schedule at no additional charge. Licensee 's use of new or updated Products requires Licensee to adhere to applicable additional or revised terms and conditions of the License Agreement. 4.2 Product Life Cycle. During the Term of Agreement, some Products may be retired or may no longer be available to Deploy in the identified quantities. Maintenance will be subject to the individual Product Life Cycle Support Status and Product Life Cycle Support Policy, which can be found at http://support.esri.com/en/content /productlifecycles. Updates for Products in the mature and retired phases may not be available. Licensee may continue to use Products already Deployed during the Term of Agreement, but Licensee will not be able to Deploy retired Products. 5.0—MAINTENANCE The Fee includes standard maintenance benefits during the Term of Agreement as specified in the most current applicable Esri Maintenance and Support Program document (found at http://www.esri.com/legal). At Esri's sole discretion, Esri may make patches, hot fixes, or updates available for download. No Software other than the defined Products will receive Maintenance. Licensee may acquire maintenance for other Software outside this Agreement. a. Tier 1 Support 1. Licensee will provide Tier 1 Support through the Tier 1 Help Desk to all Licensee's authorized users. 2. The Tier 1 Help Desk will be fully trained in the Products. 3. At a minimum, Tier 1 Support will include those activities that assist the user in resolving how-to and operational questions as well as questions on installation and troubleshooting procedures. 4. The Tier 1 Help Desk will be the initial points of contact for all questions and reporting of an Incident. The Tier 1 Help Desk will obtain a full description of each reported Incident and the system configuration from the user. This may include obtaining any customizations, code samples, or data involved in the Incident. The Tier 1 Help Desk may also use any other information and databases that may be developed to satisfactorily resolve the Incident. 5. If the Tier 1 Help Desk cannot resolve the Incident, an authorized Tier 1 Help Desk individual may contact Tier 2 Support. The Tier 1 Help Desk will provide support in such a way as to minimize repeat calls and make solutions to problems available to Licensee. 6. Tier 1 Help Desk individuals are the only individuals authorized to contact Tier 2 Support. Licensee may change the Tier 1 Help Desk individuals by written notice to Esri. b. Tier 2 Support 1. Tier 2 Support will log the calls received from Tier 1 Help Desk. 2. Tier 2 Support will review all information collected by and received from the Tier 1 Help Desk including preliminary documented troubleshooting provided by the Tier 1 Help Desk when Tier 2 Support is required. 3. Tier 2 Support may request that Tier 1 Help Desk individuals provide verification of information, additional information, or answers to additional questions to supplement any preliminary information gathering or troubleshooting performed by Tier 1 Help Desk. 4. Tier 2 Support will attempt to resolve the Incident submitted by Tier 1 Help Desk. 5. When the Incident is resolved, Tier 2 Support will communicate the information to Tier 1 Help Desk, and Tier 1 Help Desk will disseminate the resolution to the user(s). Page 5 of 5 08/02/2016 6.0—ENDORSEMENT AND PUBLICITY This Agreement will not be construed or interpreted as an exclusive dealings agreement or Licensee 's endorsement of Products. Either party may publicize the existence of this Agreement. 7.0—ADMINISTRATIVE REQUIREMENTS 7.1 OEM Licenses. Under Esri's OEM or Solution OEM programs, OEM partners are authorized to embed or bundle portions of Esri products and services with their application or service. OEM partners' business model, licensing terms and conditions, and pricing are independent of this Agreement. Licensee will not seek any discount from the OEM partner or Esri based on the availability of Products under this Agreement. Licensee will not decouple Esri products or services from the OEM partners' application or service. 7.2 Annual Report of Deployments. At each anniversary date and ninety (90) calendar days prior to the expiration date of this Agreement, Licensee will provide Esri with a written report detailing all Deployments. Upon request, Licensee will provide records sufficient to verify the accuracy of the annual report. 8.0—ORDERING, ADMINISTRATIVE PROCEDURES, DELIVERY, AND DEPLOYMENT 8.1 Orders, Delivery, and Deployment a. Upon the Effective Date, Esri will invoice Licensee and provide Authorization Codes to activate the nondestructive copy protection program that enables Licensee to download, operate, or allow access to the Products. If this is a multi-year Agreement, Esri may invoice the Fee thirty (30) calendar days before the annual anniversary date for each additional year. b. Undisputed invoices will be due and payable within thirty (30) calendar days from the date of invoice. Esri's federal ID number is 95-2775-732. c. If requested, Esri will ship backup media to the ship- to address identified on the Ordering Document, FOB Destination, with shipping charges prepaid. Licensee acknowledges that should sales or use taxes become due as a result of any shipments of tangible media, Esri has a right to invoice and Licensee will pay any such sales or use tax associated with the receipt of tangible media. 8.2 Order Requirements. Esri does not require Licensee to issue a purchase order. Licensee may submit a purchase order in accordance with its own process requirements, provided that if Licensee issues a purchase order, Licensee will submit its initial purchase order on the Effective Date. If this is a multi-year Agreement, Licensee will submit subsequent purchase orders to Esri at least thirty (30) calendar days before the annual anniversary date for each additional year. a. All orders pertaining to this Agreement will be processed through Licensee's centralized point of contact. b. The following information will be included in each Ordering Document: (1) Licensee name; Esri customer number, if known; and bill-to and ship-to addresses (2) Order number (3) Applicable annual payment due 9.0—MERGERS, ACQUISITIONS, OR DIVESTITURES If Licensee is a commercial entity, Licensee will notify Esri in writing in the event of (i) a consolidation, merger, or reorganization of Licensee with or into another corporation or entity; (ii) Licensee's acquisition of another entity; or (iii) a transfer or sale of all or part of Licensee's organization (subsections i, ii, and iii, collectively referred to as "Ownership Change"). There will be no decrease in Fee as a result of any Ownership Change. 9.1 If an Ownership Change increases the cumulative program count beyond the maximum level for this Agreement, Esri reserves the right to increase the Fee or terminate this Agreement and the parties will negotiate a new agreement. 9.2 If an Ownership Change results in transfer or sale of a portion of Licensee's organization, that portion of Licensee's organization will transfer the Products to Licensee or uninstall, remove, and destroy all copies of the Products. 9.3 This Agreement may not be assigned to a successor entity as a result of an Ownership Change unless approved by Esri in writing in advance. If the assignment to the new entity is not approved, Licensee will require any successor entity to uninstall, remove, and destroy the Products. This Agreement will terminate upon such Ownership Change. https://collegestation.legistar.com/View.ashx?M=F&ID=4709786&GUID=C329E597-748E-496C-B013-1DB2172FCEC9[10/7/2016 12:41:58 PM] Embedded Secure Document The file https://collegestation.legistar.com/View.ashx?M=F&ID=4709786&GUID=C329E597-748E-496C-B013- 1DB2172FCEC9 is a secure document that has been embedded in this document. Double click the pushpin to view. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0615 Name:Barron and Capstone Alignment at FM 2154 Status:Type:Presentation Agenda Ready File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding the Preliminary Engineering Report and recommendation for the alignment of Capstone and Barron Road at FM 2154. Sponsors:Emily Fisher Indexes: Code sections: Attachments:Capstone Barron Alignments.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding the Preliminary Engineering Report and recommendation for the alignment of Capstone and Barron Road at FM 2154. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends moving forward with a final design using either Alternate 1 or 2 as presented. Summary: This project includes the reconstruction and alignment of Capstone Drive and Barron Road from SH 40 through FM 2154. Barron Rd. and Capstone Dr. will be realigned to intersect at FM 2154 at the same junction. The existing asphalt road is intended to be replaced with concrete roadway with curb, gutter, underground storm sewer, and sidewalks. This project was approved with the FY16 budget to be funded with certificates of obligation and is one of several transportation projects originally prioritized by the 2015 Citizen Advisory Committee. Budget & Financial Summary: A total project budget of $5,635,000 is included for this project in the Streets Capital Improvement Projects Fund. Attachments: Capstone Barron Alignment Route Alternates College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0616 Name:Barron Capstone Alignment Needs Resolution Status:Type:Resolution Agenda Ready File created:In control:9/23/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of right-of-way and easements needed for the Capstone/Barron Road Realignment Project. Sponsors:Emily Fisher Indexes: Code sections: Attachments:Capstone-Barron Road Realignment Project Map Capstone-Barron Road Realignment Project - Needs Resolution Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of right-of-way and easements needed for the Capstone/Barron Road Realignment Project. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends Council approval of the Resolution Determining Public Need and Necessity. Summary: This project will consist of design, right-of-way and possible easement acquisition, reconstruction and realignment of Capstone Drive and Barron Road to create an intersection at the new junction of the two roadways on FM 2154. The existing asphalt roadways will be replaced with concrete travel lanes, curbs, gutters, underground storm sewer and sidewalks. The railroad crossing at the existing Capstone Drive will also be relocated to the new intersection. The attached Resolution is based on approval of the proposed roadway alignment item that was also presented during this Council meeting. Approval of the Resolution Determining Need and Necessity will authorize staff to negotiate for the purchase of right-of-way and easements necessary to complete the project. Budget & Financial Summary: The project has a total budget of $5,635,000, which is being funded by Certificates of Obligation. Attachments: 1.Project Map 2.Resolution Determining Public Need and Necessity with Exhibit “A” College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0616,Version:1 College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ Project Location MCLAREN DR WILLIA M D FITCH PW COLORADO CT A S P E N HEIGHTSJEANNEDRB OUL DE RCTTR E E LIN E D RCAPSTONEDR MCFARLAND D R BARRON RDCHEYENNE DRBUGGY LNPICADILLY CR WIM BLED O N C R B UCK I NGHA M CRBARRON CUT-OFF RDAPRI COT GLENNORTON LN A L A CI A CT FM 2154MCLISTERDRR103078 R103028 R345654 R345648 R345651 R345650 R345655 R345527 R345653 R345652 The accuracy of this data is limited to the validity and accuracy of available data.The city makes no representation or warranties as to the accuracy of the data.Any party using the data does so at their own risk. This data is produced pursuantto the Texas Public Information Act. Map created by Ashley Dorsett on 6/29/2016. Capstone/Barron Road RealignmentProject Map ² RESOLUTION DETERMINING PUBLIC NEED AND NECESSITY RESOLUTION NO. ________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, DETERMINING PUBLIC NEED AND NECESSITY FOR THE CITY TO INITIATE, COMPLETE, AND ACQUIRE CERTAIN PROPERTY LOCATED ON THE WEST SIDE OF FM 2154 AT CAPSTONE DRIVE, COLLEGE STATION, BRAZOS COUNTY, TEXAS FOR THE PURPOSE OF REALIGNING CAPSTONE DRIVE TO CONNECT WITH BARRON ROAD AT AN INTERSECTION ON FM 2154; AUTHORIZING THE CITY AND ITS REPRESENTATIVES AND EMPLOYEES TO TAKE ANY AND ALL REASONABLE ACTIONS TO ACHIEVE SAME; AND CONTAINING OTHER PROVISIONS RELATED TO THE SUBJECT MATTER. WHEREAS, the City of College Station, Texas (“City”) is a home-rule municipality duly incorporated and chartered under the constitution and laws of the state of Texas; and WHEREAS, the City is engaged in the Capstone/Barron Road Realignment Project (“Project”); and WHEREAS, such Project is for the public purpose of improving transportation and providing core services infrastructure; and WHEREAS, such Project is located at or about the following physical location: at the proposed intersection of Capstone Drive and Barron Road on FM 2154, College Station, Brazos County, Texas; and WHEREAS, such Project will necessitate the acquisition of land as set forth in this Resolution; and WHEREAS, the City Council of the City of College Station, Texas, desires to acquire land for the Project to achieve the aforesaid public purpose, and herein determines it to be in the best interest of its citizens and the general public to designate its lawful agents and representatives, including City staff, to achieve same, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble of this Resolution are hereby declared true and correct. PART 2: That the City Council of the City of College Station, Texas, herein determines it to be in the best interest of its citizens and the general public to commence the Capstone/Barron Road Realignment Project at the proposed intersection of Capstone Drive and Barron Road on FM 2154, College Station, Texas for the public purpose of improving transportation and providing core services infrastructure, and Resolution No. ____ Page 2 of 4 2 \\10.176.2.252\granicus_nas\insite\files\COLL\Attachments\1ab25368-4024-4c7d-971e-2a34a0e11a66.docx to take any and all reasonable action to achieve completion of the Project, including the acquisition of property. PART 3: That the Project will require the acquisition of the fee simple and/or easement interest in a portion of the property described in Exhibit “A” attached hereto and made a part of this Resolution (“Property”). PART 4: That the City’s representatives, agents, and staff are hereby authorized to acquire the Property pursuant to applicable law, including Chapter 2206 Texas Government Code and Chapter 21 Texas Property Code as same may, from time to time, be amended; and to specifically provide the Landowner’s Bill of Rights to landowners, and to conduct such land appraisals as may be desired and as may be required by law. PART 5: That adoption of this Resolution shall not authorize the City’s representatives, agents, and staff to proceed to condemnation without first obtaining express authority to condemn from the City Council. PART 6: That the City Manager is hereby authorized to direct and designate City staff and to contract with one or more agents or representatives as deemed appropriate to act on behalf of the City to acquire the Property, including contracting with professional appraisers for appraisal services, and contracting with professional real estate agents to act as a land agent for the City relating to acquisition of the Property. PART 7: That the City Attorney and his or her authorized designee be hereby authorized to execute those documents necessary to close on the purchase of the Property. PART 8: That the City Manager and his or her authorized designee be authorized to sell any surplus improvements and to order the removal or the demolition of any improvements that are located on the Property that in their determination hinder or are unnecessary to completion of the Project. PART 9: That this Resolution shall take effect immediately from and after its passage. ADOPTED this ________ day of ____________________________, A.D. 20___. ATTEST: APPROVED: ______________________________ _________________________________ City Secretary MAYOR APPROVED: _______________________________ City Attorney Resolution No. ____ Page 3 of 4 3 \\10.176.2.252\granicus_nas\insite\files\COLL\Attachments\1ab25368-4024-4c7d-971e-2a34a0e11a66.docx EXHIBIT “A” Address: 13983 Alacia Court, College Station, Texas Owner: Tracie Thomas Keller Property ID (Brazos CAD): 103028 Legal Description: Lot 1, Willow Run Ph 3A, 2.425 acres Address: 13964 Alacia Court, College Station, Texas Owner: Jose and Sonia Perez Property ID (Brazos CAD): 103078 Legal Description: Lot 50, Willow Run Ph 3A, 3.219 acres Address: 3201 Boulder Court, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345655 Legal Description: Lot 8, Block 2, Kyle View Estates Address: 3300 Treeline Drive, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345652 Legal Description: Lot 5, Block 2, Kyle View Estates Address: 3302 Treeline Court, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345651 Legal Description: Lot 4, Block 2, Kyle View Estates Address: 3400 Treeline Court, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345648 Legal Description: Lot 1, Block 2, Kyle View Estates Address: 3405 Treeline Court, College Station, Texas Owner: Kyle View Estates HOA Property ID (Brazos CAD): 345527 Legal Description: HOA Common Areas, Block 1, Kyle View Estates Resolution No. ____ Page 4 of 4 4 \\10.176.2.252\granicus_nas\insite\files\COLL\Attachments\1ab25368-4024-4c7d-971e-2a34a0e11a66.docx Address: 3205 Boulder Court, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345654 Legal Description: Lot 7, Block 2, Kyle View Estates Address: 3301 Treeline Drive, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345653 Legal Description: Lot 6, Block 2, Kyle View Estates Address: 3303 Treeline Drive, College Station, Texas Owner: Breck-CS Commercial, LLC Property ID (Brazos CAD): 345650 Legal Description: Lot 3, Block 2, Kyle View Estates City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0640 Name:Rezoning - Wellborn Special Utility District Status:Type:Rezoning Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to WC Wellborn Commercial for approximately three acres being situated in the Andrew McMahon Survey, A-167, Brazos County, Texas, being comprised of all of a called 2.00 acre tract, referred to as Tract I, described in a deed dated January 4, 1993, from Darrell L. Ambler to Wellborn Water Supply Corporation, and recorded in Volume 1685, Page 10, all of a called 0.334 acre tract, referred to as Tract 10, described in a deed executed October 18, 2000, from Wellborn Water Supply Corporation to Wellborn Special Utility District, and recorded in Volume 3991, Page 197, all of a called 0.46 acre tract as described in a deed dated August 18, 2006, from Boyd Mitchael Vincent, Administrator to Wellborn Special Utility District, and recorded in Volume 7536, Page 292, and a 50 foot Strip as described in a deed dated August 19, 2015, from Peach Creek Rental, Ltd. to Wellborn Special Utility District, and recorded in Volume 12895, Page 216, Deed Records, Brazos County, Texas, to which references are hereby made to for any and all purposes. Said tracts further being a part of the Benjamin Graham Subdivision, of record in Volume 12, Page 394, the referenced 2.00 acre tract being Lot 9A in the Benjamin Graham Subdivision, of record in Volume 1985, Page 195, and the 50 foot strip being a part of Lot 4A in the Resubdivision of Blocks D & E of the Benjamin Graham Subdivision, of record in Volume 2463, Page 329, Deed Records, Brazos County, Texas, located at 3998 Greens Prairie Road West, generally located at the northeast intersection of Greens Prairie Road West and Live Oak Street. Sponsors:Jessica Bullock Indexes: Code sections: Attachments:Background Information Aerial and Small Area Map (SAM) Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to WC Wellborn Commercial for approximately three acres being situated in the Andrew McMahon Survey, A-167, Brazos County, Texas, being comprised of all of a called 2.00 acre tract, referred to as Tract I, described in a deed dated January 4, 1993, from Darrell L. Ambler to Wellborn Water Supply Corporation, and recorded in Volume 1685, Page 10, all of a called 0.334 acre tract, referred to as Tract 10, described in a deed executed October 18, 2000, from Wellborn Water Supply Corporation to Wellborn Special Utility District, and recorded in Volume 3991, Page 197, all of a called 0.46 acre tract as described in a deed dated August 18, 2006, from Boyd Mitchael Vincent, Administrator to Wellborn Special Utility District, and recorded in Volume 7536, Page 292, and a 50 foot Strip as described in a deed dated August 19, 2015, from Peach Creek Rental, Ltd. to Wellborn College Station, TX Printed on 10/7/2016Page 1 of 4 powered by Legistar™ File #:16-0640,Version:1 Special Utility District, and recorded in Volume 12895, Page 216, Deed Records, Brazos County, Texas, to which references are hereby made to for any and all purposes. Said tracts further being a part of the Benjamin Graham Subdivision, of record in Volume 12, Page 394, the referenced 2.00 acre tract being Lot 9A in the Benjamin Graham Subdivision, of record in Volume 1985, Page 195, and the 50 foot strip being a part of Lot 4A in the Resubdivision of Blocks D & E of the Benjamin Graham Subdivision, of record in Volume 2463, Page 329, Deed Records, Brazos County, Texas, located at 3998 Greens Prairie Road West, generally located at the northeast intersection of Greens Prairie Road West and Live Oak Street. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item on October 6th. Their recommendation will be presented at the City Council Meeting. Summary: This request is to change the zoning district from R Rural to WC Wellborn Commercial for the Wellborn SUD office site. Utility uses are permitted by right in all zoning districts. The current zoning district, R Rural, requires 50-foot front and rear setbacks. The applicant requests a rezoning of WC Wellborn Commercial in compliance with the Wellborn Community Plan, to take advantage of reduced setbacks to expand on the existing site. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1.Consistency with the Comprehensive Plan: The subject property is shown as Institutional/Public on the Future Land Use and Character Map, which is generally for areas that are, and are likely to remain, in some form of institutional or public activity. Many areas in the Wellborn Community Plan were designated Institutional/Public to reflect existing or planned uses such as the Wellborn Community Center and a future school site. The subject property is currently developed as the Wellborn Special Utility District office and water tower site and zoned as R Rural. The current zoning district places 50-foot front and rear setbacks that make it difficult for the Utility to expand on the property. Utility uses are permitted by right in all zoning districts. Since this property is located within the Wellborn Community Plan area, the applicant requests a rezoning to WC Wellborn Commercial to take advantage of the reduced setbacks. The proposed rezoning request of WC Wellborn Commercial is consistent with the Future Land Use and Character Map. Appropriate uses under Institutional/Public, are permitted by right in most zoning districts. The applicant proposes a zoning district that was recently created in compliance with the Wellborn Community Plan. The surrounding area is shown on the Future Land Use and Character Map for Business Park, Institutional/Public, and Wellborn Commercial uses. The proposed zoning district is consistent with the plan for the Wellborn Community. College Station, TX Printed on 10/7/2016Page 2 of 4 powered by Legistar™ File #:16-0640,Version:1 2.Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood:The surrounding area is currently zoned R Rural, SC Suburban Commercial, and PDD Planned Development District. When this area was annexed in 2011, it received the A-O zoning designation which was later renamed to R Rural. This designation made existing commercial uses non-conforming. These uses were built prior to annexation and are able to continue in their current capacity. Uses in the area include commercial, office, public facilities, and single-family. The proposed rezoning is compatible with other uses and character of the neighborhood. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The applicant is looking to expand the existing Wellborn Special Utility District site which is permitted in all zoning districts subject to additional site requirements. The applicant proposes a rezoning to WC Wellborn Commercial to have reduced setbacks that will allow additions on to existing structures and other site development. Bordered by two thoroughfares, developed as a utility site, and surrounded by a rental company, the subject property is suitable for WC Wellborn Commercial. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: When property in the Wellborn Community was annexed in 2011, the area received the A-O zoning designation (later renamed to R Rural) which allows for single-family residential development and agricultural activities. This zoning district is standard for all annexation that occurs in College Station and was not specifically intended to accommodate for the existing land uses within the Wellborn Community. The site is currently developed as the Wellborn Special Utility District office which is also permitted in the renamed R Rural zoning district subject to additional site design standards. R Rural has a front and rear setback of 50 feet. Due to the required front and rear setbacks in the R Rural designation, it is difficult to expand development on the site. Bordered by two thoroughfares, developed as a utility site, and surrounded by a rental company, the subject property is not suitable for R Rural. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property is currently zoned R Rural and is developed as the Wellborn Special Utility District office and water tower site. The property has limited marketability under the current zoning district, though as a utility, the ability to expand in the space is more important that marketability. 6.Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use:Water service will be provided by Wellborn SUD. There is an existing 12-inch sanitary sewer main along Live Oak Street. The subject property is located in the Peach Creek Drainage Basin. Detention will be required with site development. Access will be via Live Oak Street, an existing 2 lane Minor Collector, and Greens Prairie Road West, an existing 2 lane Major Collector. Drainage and other public infrastructure required with further site development and shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. Existing infrastructure currently has capacity to adequately serve the proposed use. College Station, TX Printed on 10/7/2016Page 3 of 4 powered by Legistar™ File #:16-0640,Version:1 Budget & Financial Summary: N/A Attachments: 1.Background Information 2.Aerial & Small Area Map (SAM) 3.Ordinance College Station, TX Printed on 10/7/2016Page 4 of 4 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: October 6, 2016 Advertised Council Hearing Date: October 13, 2016 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Creek Meadows Property owner notices mailed: Eight Contacts in support: None Contacts in opposition: None Inquiry contacts: One ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Wellborn Business Park R Rural Peach Creek Rental South (Across Greens Prairie Rd W) Institutional/Public R Rural Wellborn Community Center and Cemetery East Wellborn Business Park R Rural Peach Creek Rental West Institutional/Public R Rural Peach Creek Rental DEVELOPMENT HISTORY Annexation: April 2011 Zoning: A-O Agricultural Open upon annexation (2011) Renamed R Rural (2013) Final Plat: Approximately 2 acres – Benjamin Graham Subdivision Lot 9A and 4A Approximately 1 acre - Unplatted Site development: Wellborn Special Utility District ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM R RURAL TO WC WELLBORN COMMERCIAL FOR APPROXIMATELY THREE ACRES BEING SITUATED IN THE ANDREW MCMAHON SURVEY, A-167, BRAZOS COUNTY, TEXAS, BEING COMPRISED OF ALL OF A CALLED 2.00 ACRE TRACT, REFERRED TO AS TRACT I, DESCRIBED IN A DEED DATED JANUARY 4, 1993, FROM DARRELL L. AMBLER TO WELLBORN WATER SUPPLY CORPORATION, AND RECORDED IN VOLUME 1685, PAGE 10, ALL OF A CALLED 0.334 ACRE TRACT, REFERRED TO AS TRACT 10, DESCRIBED IN A DEED EXECUTED OCTOBER 18, 2000, FROM WELLBORN WATER SUPPLY CORPORATION TO WELLBORN SPECIAL UTILITY DISTRICT, AND RECORDED IN VOLUME 3991, PAGE 197, ALL OF A CALLED 0.46 ACRE TRACT AS DESCRIBED IN A DEED DATED AUGUST 18, 2006, FROM BOYD MITCHAEL VINCENT, ADMINISTRATOR TO WELLBORN SPECIAL UTILITY DISTRICT, AND RECORDED IN VOLUME 7536, PAGE 292, AND A 50 FOOT STRIP AS DESCRIBED IN A DEED DATED AUGUST 19, 2015, FROM PEACH CREEK RENTAL, LTD. TO WELLBORN SPECIAL UTILITY DISTRICT, AND RECORDED IN VOLUME 12895, PAGE 216, DEED RECORDS, BRAZOS COUNTY, TEXAS, TO WHICH REFERENCES ARE HEREBY MADE TO FOR ANY AND ALL PURPOSES. SAID TRACTS FURTHER BEING A PART OF THE BENJAMIN GRAHAM SUBDIVISION, OF RECORD IN VOLUME 12, PAGE 394, THE REFERENCED 2.00 ACRE TRACT BEING LOT 9A IN THE BENJAMIN GRAHAM SUBDIVISION, OF RECORD IN VOLUME 1985, PAGE 195, AND THE 50 FOOT STRIP BEING A PART OF LOT 4A IN THE RESUBDIVISION OF BLOCKS D & E OF THE BENJAMIN GRAHAM SUBDIVISION, OF RECORD IN VOLUME 2463, PAGE 329, DEED RECORDS, BRAZOS COUNTY, TEXAS, LOCATED AT 3998 GREENS PRAIRIE ROAD WEST, GENERALLY LOCATED AT THE NORTHEAST INTERSECTION OF GREENS PRAIRIE ROAD WEST AND LIVE OAK STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B” and Exhibit “C”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. Ordinance No.__________________ Page 2 of 6 PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 13th day of October, 2016 APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Ordinance No.__________________ Page 3 of 6 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R Rural to WC Wellborn Commercial, as graphically depicted in Exhibit “B” and Exhibit “C”. Ordinance No.__________________ Page 4 of 6 Ordinance No.__________________ Page 5 of 6 EXHIBIT “B” Ordinance No.__________________ Page 6 of 6 EXHIBIT “C” City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0641 Name:PDD Rezoning – Tarrow Street Townhomes Status:Type:Rezoning Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from O Office to PDD Planned Development District for approximately 1.66 acres being Lot G, Chimney Hill Subdivision, College Station, Brazos County, Texas, recorded in Volume 3043, Page 204, of the Deed Records of Brazos County, Texas, generally located at the intersection of Tarrow Street and Autumn Circle. Sponsors:Rachel Lazo Indexes: Code sections: Attachments:Background Information Aerial and Small Area Map Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from O Office to PDD Planned Development District for approximately 1.66 acres being Lot G, Chimney Hill Subdivision, College Station, Brazos County, Texas, recorded in Volume 3043, Page 204, of the Deed Records of Brazos County, Texas, generally located at the intersection of Tarrow Street and Autumn Circle. Relationship to Strategic Goals: ·Good Governance ·Financially Sustainable City ·Core Services and Infrastructure ·Neighborhood Integrity ·Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item on 15 September and voted unanimously to recommend approval of the request. Summary: This request is to rezone the subject property from O Office to PDD Planned Development District with a base zoning district of T Townhouse. The Unified Development Ordinance provides the following review criteria for zoning map amendments: College Station, TX Printed on 10/7/2016Page 1 of 4 powered by Legistar™ File #:16-0641,Version:1 REVIEW CRITERIA 1.Consistency with the Comprehensive Plan: The property is listed as “Urban” in the Comprehensive Plan, which allows for townhomes, duplexes, and high-density apartments. The proposed PDD Planned Development District zoning uses a base zoning district of T Townhouse to allow for a townhouse development. The rezoning request is consistent with the Comprehensive Plan Future Land Use and Character Map. 2.Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The surrounding properties are developed as residential uses. The subject property is compatible with the adjacent development. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment:The property has encumbrances such as the 100-year floodplain along the City limits and an aerial electric easement through the center of the property. The proposed PDD and its modifications would make development of the subject property more viable. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property is currently zoned O Office. Uses permitted in this district include, education facilities, medical clinics, and offices. Located near residential and commercial uses, major thoroughfares, and given the amount of residential property in the area, this property is suitable for these uses. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The property is currently zoned O Office and is currently marketable as such. 6.Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: Water service will be provided by the City of College Station via an existing 20-inch water main located along Tarrow Street. The subject tract will have sewer access via an existing 12-inch sewer line that is currently running through the rear PUE, and an existing 6-inch sewer line running through the southern side’s PUE. The subject property is located in the Burton Creek Drainage Basin. The natural conveyance path drains towards the northern tract ultimately to Burton Creek. Detention will not be required with the development due to the City of College watershed timing assessment study done in 2013 that deemed this portion of the creek as “No detention required”. The subject tract has 100-year floodplain according to Firm panel 48041C0215F, dated 4/2/2014. A No Adverse Impact analysis will be required at the time of platting to demonstrate that subject tract’s floodplain modification meet Chapter 13 - Flood Hazard Protection. The subject property has frontage on Tarrow street, an existing Minor Arterial, and future 4-lane minor arterial. The subject tract will have one driveway connection on Tarrow Street. Drainage and other public infrastructure required with the site shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. Existing infrastructure appears to currently have capacity to adequately serve the proposed use. College Station, TX Printed on 10/7/2016Page 2 of 4 powered by Legistar™ File #:16-0641,Version:1 REVIEW OF CONCEPT PLAN The Concept Plan provides an illustration of the general layout of the proposed building and parking areas as well as other site related features. In proposing a PDD, the applicant may also request variations to the general platting and site development standards provided that those variations are outweighed by demonstrated community benefits of the proposed development. The Unified Development Ordinance provides the following review criteria as the basis for reviewing PDD Concept Plans: 1.The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; 2.The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section; 3.The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development; 4.Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association; 5.The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities; 6.The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity; and 7.The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area. General: The stated purpose and intent of the requested PDD is, “to use this property for townhomes, following all rules regarding Townhouse zoning. A PDD is being pursued in order to eliminate the 20-foot rear setback for townhome lots which would be adjacent to a 38-foot wide floodplain reserve lot.” The Concept Plan proposes a townhouse development that attempts to increase the utilization of the property while respecting the floodplain. A separate lot will be created to preserve the existing floodplain and vegetation. Buildings will have a maximum height of 35 feet. Access from Tarrow Street is proposed. Modification Requested:The T Townhouse zoning district is proposed as the base zoning district with a modification to reduce the rear building setback to zero (0) feet for townhouses adjacent to the floodplain. Community Benefits:The applicant offers the following as community benefits: ·Preserved landscaping along Tarrow Street within the common area; College Station, TX Printed on 10/7/2016Page 3 of 4 powered by Legistar™ File #:16-0641,Version:1 ·Twenty-foot setback as a buffer from existing residential uses ; ·Construction of a sidewalk along the west side of Tarrow from the proposed driveway to the intersection of Tarrow and Spring Loop to provide connectivity as identified in the Bike, Pedestrian, Greenways Plan; and ·22 feet of right-of-way dedication along Tarrow Street. Budget & Financial Summary: N/A Attachments: 1.Background Information 2.Aerial & Small Area Map 3. Ordinance College Station, TX Printed on 10/7/2016Page 4 of 4 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: September 15, 2016 Advertised Council Hearing Date: October 13, 2016 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Chimney Hill Property owner notices mailed: 22 Contacts in support: One at the time of this report Contacts in opposition: None at the time of this report Inquiry contacts: One at the time of this report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North City of Bryan City of Bryan Single-Family Residential & Floodplain South Urban T Townhouse Townhouse East (Across Tarrow St) Urban R-4 Multi-Family Multi-Family West Neighborhood Conservation GS General Suburban Single-Family DEVELOPMENT HISTORY Annexation: March 1956 Zoning: Zoned R-1 General Suburban upon annexation 1979 – Zoned A-P Administrative Professional 2013 – A-P renamed O Office Final Plat: Chimney Hill Subdivision, May 1981 Site development: Vacant ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FOR APPROXIMATELY 1.66 ACRES FROM O OFFICE TO PDD PLANNED DEVELOPMENT DISTRICT BEING LOT G, CHIMNEY HILL SUBDIVISION, COLLEGE STATION, BRAZOS COUNTY, TEXAS, RECORDED IN VOLUME 3043, PAGE 204, OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS AS FURTHER DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and Exhibit “B”, and as shown graphically in Exhibit “C” and Exhibit “D”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be vo id or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Ordinance No. _____ Page 2 of 6 PASSED, ADOPTED and APPROVED this 13th day of October, 2016 APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Ordinance No. _____ Page 3 of 6 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from O Office to PDD Planned Development District: Lot G, Chimney Hill Subdivision, College Station, Brazos County, Texas, Recorded In Volume 3043, Page 204, Of The Deed Records Of Brazos County, Texas Ordinance No. _____ Page 4 of 6 EXHIBIT “B” General Notes: Modifications 1. Use – UDO Section 12-5.2 “Residential Dimensional Standards”: The T Townhouse zoning district is the base district for uses for the development which requires a minimum 20-foot setback. The applicant is requesting that townhouses adjacent to the floodplain have a reduced rear setback from 20 feet to zero (0) feet. 2. Community Benefits  Preserved landscaping along Tarrow Street within the common area;  Twenty-foot setback as a buffer from existing residential uses ;  Construction of a sidewalk along the west side of Tarrow from proposed driveway to intersection or Tarrow and Spring Loop to provide connectivity as identified in the Bike, Pedestrian, Greenways Plan; and  22 feet of right-of-way dedication along Tarrow Street. Ordinance No. _____ Page 5 of 6 EXHIBIT “C” - Concept Plan Ordinance No. _____ Page 6 of 6 EXHIBIT “D” City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0642 Name:Louise Street and Second Street Parking Removal Status:Type:Ordinance Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations for Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking at Any Time” of the Code of Ordinances to restrict parking along the 300 Block of Louise Street and the 400 Block of Second Street. Sponsors:Alan Gibbs Indexes: Code sections: Attachments:Location Map Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations for Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking at Any Time” of the Code of Ordinances to restrict parking along the 300 Block of Louise Street and the 400 Block of Second Street. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure ·Diverse Growing Economy ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance. Summary: This ordinance amends Chapter 10 “Traffic Code,” by removing parking from one side of the 300 Block of Louise Street and the 400 Block of Second Street in the Northgate area. This parking removal request is to allow aerial fire department access to the proposed Louise Townhomes development. Letters were mailed to the property owners adjacent to the parking removal. Additionally, the applicant held a public meeting to discuss the parking removal on August 30, 2016. Budget & Financial Summary: N/A - The “No Parking” signs will be installed by the contractor as part of the development. College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0642,Version:1 Attachments: 1.Location Map 2.Ordinance College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ Louise TownhomesProposed Parking R emovalSPRUCE STFIRST ST STASNEY ST MAPLE AVCROSS STCOLLE GE M AIN ST CHURCH AVLOUISE AVW ELLB O R N R D NAGLE ST TAUBER ST SECOND ST BOYETT ST CHERRY STGAYTHA CRUNIVERSITY DRCHERRY STCHERRY STW ELLB O R N R D BOYETT ST UNIVERSITY DRC OLLE GE M AIN ST C OLLE GE M AIN ST STASNEY ST COLLEGE M AIN ST COLLEGE M AIN ST NAGLE ST FIRST ST BOYETT ST SPRUCE STCHURCH AVCHURCH AVLOUISE AVTAUBER ST FIR ST ST BOYETT ST CROSS STTAUBER ST CHURCH AVCHURCHAVCROSS STBOYETT STCHERRY STSPRUCE STFIRST ST STASNEY ST MAPLE AVCHURCH AVTAUBER ST BOYETT STCHERRYST STASNEY ST SPRUCE STTAUBERST BO YETT ST FIRST ST FIR ST ST ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, E “PARKING REGULATIONS FOR CERTAIN DESCRIBED AREAS”, (1) “TRAFFIC SCHEDULE XIV – NO PARKING HERE TO CORNER OR NO PARKING ANY TIME” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY REMOVING ON-STREET PARKING ALONG THE NORTH SIDE OF LOUISE AVENUE BETWEEN COLLEGE MAIN AND SECOND STREET; AND REMOVING ON-STREET PARKING ALONG THE EAST SIDE OF SECOND STREET BETWEEN LOUISE AVENUE AND CHERRY STREET, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations for Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking at Any Time” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense and/or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Ordinance No.__________________ Page 2 of 3 PASSED, ADOPTED and APPROVED this 13th day of October, 2016. ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney Ordinance No.__________________ Page 3 of 3 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations for Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking at Any Time”, is hereby amended to include the following: No Parking on the north side of Louise Avenue between College Main and Second Street. No Parking on the east side of Second Street between Cherry Street and Louise Avenue. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0643 Name:PUE Abandonment - A&M Church of Christ Status:Type:Ordinance Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 1,323 square foot portion of a 15-foot wide Public Utility Easement, which is located on Lot 1, Block 1 of the A&M Church of Christ Subdivision, according to the plat recorded in Volume 8707, Page 51, of the Official Records of Brazos County, Texas. Sponsors:Carol Cotter Indexes: Code sections: Attachments:Vicinity Map Location Map Ordinance Exhibit A Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 1,323 square foot portion of a 15-foot wide Public Utility Easement, which is located on Lot 1, Block 1 of the A&M Church of Christ Subdivision, according to the plat recorded in Volume 8707, Page 51, of the Official Records of Brazos County, Texas. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance. Summary: This public utility easement abandonment accommodates development of the tract as well as setback distances of buildings from public water lines. There are no public or private utilities in the subject portion of the easement to be abandoned. The public water line has been re-routed and a PUE has been filed for the new route. The 1,323 square foot portion of the 15-foot wide Public Utility Easement to be abandoned is located on Lot 1, Block 1 of the A&M Church of Christ Subdivision, according to the plat recorded in Volume 8707, Page 51 of the Official Records of Brazos County, Texas. Budget & Financial Summary: N/A Attachments: College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0643,Version:1 1.Vicinity Map 2.Location Map 3.Ordinance 4.Exhibit "A" College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4703514&GUID=814B22D6-6E87-4FE5-A591-39B18A3307C2[10/7/2016 12:42:40 PM] View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4703515&GUID=D1DB234C-5A6E-46E9-B570-D78A75683CF6[10/7/2016 12:42:49 PM] ORDINANCE NO. _________________ AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND VACATING AND ABANDONING A 1,323 SQUARE FOOT PORTION OF A 15- FOOT WIDE PUBLIC UTILITY EASEMENT LOCATED ON LOT 1, BLOCK 1, OF A&M CHURCH OF CHRIST SUBDIVISION, ACCORDING TO THE PLAT RECORDED IN VOLUME 8707, PAGE 51 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS. WHEREAS, the City of College Station, Texas, has received an application for the vacation and abandonment a 1,323 square foot portion of a 15-foot wide Public Utility Easement, located on Lot 1, Block 1, of A&M Church of Christ Subdivision, according to the plat recorded in Volume 8707, Page 51, of the Official Records of Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion hereinafter referred to as the “PUE”); and WHEREAS, in order for the PUE to be vacated and abandoned by the City Council of the City of College Station, Texas, the City Council must make certain affirmative findings; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That after opening and closing a public hearing, the City Council finds the following pertaining to the vacating and abandoning of the PUE described in Exhibit "A" attached hereto and made a part of this ordinance for all purposes. 1. Abandonment of the PUE will not result in property that does not have access to public roadways or utilities. 2. There is no public need or use for the PUE. 3. There is no anticipated future public need or use for the PUE. 4. Abandonment of the PUE will not impact access for all public utilities to serve current and future customers. PART 2: That the PUE as described in Exhibit “A” be abandoned and vacated by the City. Ordinance No.______ Page 2 of 4 PASSED, ADOPTED and APPROVED this _______ day of _________________, 2016. ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney Ordinance No. ______Page 3 of 4 Ordinance No. ______Page 4 of 4 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0645 Name:Conditional Use Permit - Mobile Food Court Status:Type:Ordinance Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion on a Conditional Use Permit for a Long- Term Mobile Food Court in NG-1, located at 203 First Street, generally located south of Church Avenue and west of First Street. Sponsors:Madison Thomas Indexes: Code sections: Attachments:background sam and aerial CUP Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion on a Conditional Use Permit for a Long- Term Mobile Food Court in NG-1, located at 203 First Street, generally located south of Church Avenue and west of First Street. Relationship to Strategic Goals: ·Good Governance ·Financially Sustainable City ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item at their September 15, 2016 meeting and voted 5-1 to recommend approval of the conditional use permit. However, the Commission expressed concerns related to the occupancy and security of the proposed mobile food court. The Police Department has also expressed security concerns regarding the food truck park and requests the additional conditions outlined below: •No amplified sound from the site (including the stage) •A minimum of two security officers be provided anytime alcohol is sold or consumed on site, and; •The mobile food court cease operations no later than 2:00 am Summary: This request is for a Conditional Use Permit for a long-term mobile food court in Northgate. The Unified Development Ordinance provides the following review criteria for Conditional Use College Station, TX Printed on 10/7/2016Page 1 of 5 powered by Legistar™ File #:16-0645,Version:1 Permits (CUP): REVIEW CRITERIA 1.The proposed use shall meet the purpose and intent of the Unified Development Ordinance (UDO) and meet all minimum standards for this type of use per the UDO. The applicant is proposing to turn approximately 0.42 acres of undeveloped property into a long-term mobile food court in the NG-1 Core Northgate zoning district. Long-term mobile food courts are intended to have more permanency than short-term mobile food courts and are held to the same development standards as restaurant developments with some exceptions based upon the nature of the use and flexibility built into their consideration via the CUP process. Long-term mobile food courts may allow for: •The establishment of a site that provides for the gathering of two (2) or more mobile food vendors. •The mobile food vendors within the mobile food court to remain on their pad sites overnight. Note: Mobile food vendors are required to leave the mobile food court or move within the court at least once a year to retain mobile food vendor status. •Mobile food vendors to access potable water and sewage disposal facilities onsite. •Tables, chairs, and canopies or enclosed seating areas for court customers. •Signage for the mobile food court, in accordance with the Signs section of this Unified Development Ordinance. •Small-scale entertainment and accessory uses for mobile food court customers, such as music (live acoustic or recorded) that is played or broadcast at a reasonable volume inside the court's property boundaries and small playground area as not to disturb surrounding property owners. •Larger-scale entertainment and accessory uses for court customers, such as a volleyball court and bar, at a scale as not to disturb surrounding property owners. •Accessory structures. •Alcohol sales with approved permits and licenses from the Texas Alcoholic Beverage Commission. The site plan submitted for this CUP provides pad sites for up to nine mobile food vendors and a permanent concession/restroom building. Water, sewer, and electric service is proposed to be available to each pad site. A 3,200 square foot pavilion is proposed at the site with seating for approximately 200-300 people and a 150 square foot stage is proposed for entertainment. An eight foot solid wood screening fence is proposed to surround the property on all sides with the exception of First Street, which will have a six foot wrought iron fence to provide visibility from the street. Alcohol sales through the concession/restroom building are proposed with this use. At approximately 350 feet, the distance of the site to the closest church (the Christian Science Reading Room) exceeds that required for alcohol sales (300 feet). The minimum distance would be confirmed through the permitting processing for alcohol sales. NG-1 Core Northgate regulations will allow for attached signage, which will be permitted separately. A long-term mobile food court is required to: •Be located a minimum of 100 feet from a single family, duplex, or townhouse zoning College Station, TX Printed on 10/7/2016Page 2 of 5 powered by Legistar™ File #:16-0645,Version:1 district. •Have a site manager that will remain on property during the hours of operation. •Have all valid permits and licenses as required by the Brazos County Health Department. •Allow only mobile food vendors that hold valid permits and licenses as required by the City of College Station and the Brazos County Health Department to operate within the mobile food court. •At a minimum, not operate between the hours of 3 a.m. and 5 a.m. •Comply with general site plan requirements Being within an urban, mixed use district, this use will be in close proximity to residential units, but will exceed the minimum distance from a single family or duplex zoning district. The applicant is proposing hours of operation for the full extent allowed (5 a.m. to 3 a.m.), but individual truck hours may vary. Specific use standards apply to site plans for mobile food courts, and the proposed site plan meets all of the requirements with the following exceptions: •Mobile food vendor pad sites and dining areas shall be setback a minimum of one hundred (100) feet from rights-of-way and public ways. •All mobile food vendor pad sites shall be separated from other pad sites, dining areas, and structures by a minimum of ten (10) feet. •A minimum of two (2) Off-Street Parking spaces shall be provided per mobile food vendor pad site. •A minimum of a twenty-foot (20') fire apparatus access route is required around a mobile food court The Northgate Districts are unique from other zoning districts in College Station in many ways and the applicant is requesting several variations from some of the specific Northgate use standards. Northgate has a maximum front setback instead of a minimum setback to help maximize land utility and to engage pedestrians as they move along the street. This being the case, the applicant is proposing to move the first truck pad sites and the edge of the pavilion to within 20 feet from back-of-curb, which is consistent with outdoor dining setbacks in NG-1. The applicant has also requested that mobile food vendor pad sites be allowed to be within seven feet of the pavilion instead of the required 10 foot separation because of site constraints. No parking off-street is being proposed as commercial developments in Northgate do not have a minimum parking requirement. Adequate fire protection is available from the right-of-way so fire lanes are not needed onsite. Typically, a fire lane is also needed for sanitation trucks but, similar to other businesses in Northgate, the mobile food courts plans to utilize the existing shared sanitation collection facility. 2.The proposed use shall be consistent with the development policies and goals and objectives as embodied in the Comprehensive Plan for development in the City. The subject tract is shown on the Comprehensive Plan Future Land Use and Character Map as Urban Mixed Use which allows for residential, commercial, and office uses in vertical mixed-use structures. The subject property is also designated by the Comprehensive Plan as a Redevelopment Area. These areas are identified as anticipating a change in land use, and, if College Station, TX Printed on 10/7/2016Page 3 of 5 powered by Legistar™ File #:16-0645,Version:1 appropriate, character to help it evolve into a more dense area with mixed-use activity. A Mobile Food Court use is an appropriate use in the NG-1 Core Northgate Zoning District. This zoning district is currently mainly composed of high density residential developments and commercial and bar businesses. The mobile food court is a unique use that will provide food and entertainment. In addition to operating during the evening hours as most Northgate Businesses do, they also plan to be open for breakfast and lunch hours. They have designed their site to meet the unique characteristics of the Northgate District by focusing on pedestrian traffic within their site and working to create an inviting atmosphere. 3.The proposed use shall not be detrimental to the health, welfare, or safety of the surrounding neighborhood or its occupants, not be substantially or permanently injurious to neighboring property. This use will likely not be detrimental or substantially injurious to the surrounding neighborhood or its occupants. The use of the food truck park will create a safe area for the congregation of food truck customers. The proposed food court’s site layout allows for pedestrian traffic only, reducing the potential conflicts of pedestrian traffic and vehicular traffic within this site. The applicant will meet all safety regulations associated with TABC and the selling of alcoholic beverages, including providing fencing around the site to create a controlled environment. The court proposes on-site entertainment but will not allow noise level to be detectible beyond the property. The applicant is also proposing to comply with the business hours established in the UDO for Mobile Food Courts and provide an on-site manager to ensure the safety of the business operations and customers. 4.The proposed site plan and circulation plan shall be harmonious with the character of the surrounding area. The UDO speaks to the long-term food court as a more permanent food court that should be held to the same development standards as restaurants with the exceptions identified in the ordinance. The applicant is providing elements such as pad sites for nine trucks, seating areas, a pavilion, and a stage for entertainment. They will also provide the required permanent restroom facilities and hand washing stations required by the UDO and Brazos County Health Department. Each food truck pad site will be provided with electrical, water, and wastewater hook-ups. The applicant is proposing to meet all ordinance regulations with the exceptions noted above that would bring the site closer to the development pattern of Northgate. 5.The proposed use shall not negatively impact existing uses in the area or in the City through impacts on public infrastructure such as roads, parking facilities, electrical, or water and sewer systems, or on public services such as police and fire protection, solid waste collection, or the ability of existing infrastructure and services to adequately provide services. This use will not negatively impact public infrastructure or services. This use will be in an undeveloped lot zoned NG-1 Core Northgate. The undeveloped lot is proposed to be developed into a mobile food court which the property can adequately support with existing public utilities: electric, water and sanitary sewer. This site is designed for pedestrian traffic only and will meet Northgate Parking Standards. Adequate fire protection is available and acceptable road access is currently in place for police protection. The applicant has proposed roll-out solid sanitation collection which will then be taken to a nearby shared sanitation collection station. City of College Station Sanitation Department has approved the proposed collection method. The applicant is proposing the use of a shared commercial grease trap design for the food trucks on site. The Police Department has expressed security concerns regarding the food truck park and College Station, TX Printed on 10/7/2016Page 4 of 5 powered by Legistar™ File #:16-0645,Version:1 requests the additional conditions outlined below: •No amplified sound from the site (including the stage) •A minimum of two security officers be provided anytime alcohol is sold or consumed on site, and; •The mobile food court cease operations at 2:00 am 6.The proposed use shall not negatively impact existing uses in the area or in the City. Existing uses in the area include commercial and multi-family. The use of a food truck park will merge with existing commercial establishments such as restaurants and bars. This site provides an outdoor dining experience similar to other Northgate Outdoor Dining options. Food trucks currently operate in the Northgate Area and this site will be providing a place for some to sell together in a more cohesive site. This food court will serve the nearby residents and is within walking distance of most Northgate area residents, Texas A&M University students, and visitors in the area. The addition of this use should not negatively impact existing uses. Budget & Financial Summary: N/A Attachments: 1.Background Information 2.Aerial & Small Area Map (SAM) 3.Ordinance College Station, TX Printed on 10/7/2016Page 5 of 5 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: September 15, 2016 Advertised Council Hearing Date: October 13, 2016 The following organization received a courtesy notification of this public hearing: Northgate Business Association Property owner notices mailed: 20 Contacts in support: 0 Contacts in opposition: 0 Inquiry contacts: 3 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban Mixed Use, Redevelopment Area NG-1 Core Northgate Undeveloped, Commercial South Urban Mixed Use, Redevelopment Area NG-1 Core Northgate Undeveloped East (across First St.) Urban Mixed Use, Redevelopment Area NG-1 Core Northgate City’s Surface Parking Lot West (Wellborn Rd.) Urban Mixed Use, Redevelopment Area NG-1 Core Northgate On Ramp to Wellborn Road DEVELOPMENT HISTORY Annexation: 1939 Zoning: A-O Agricultural Open (upon annexation) C-1 General Commercial (1973) NG-1 Core Northgate (1996) Final Plat: July 1939 Site development: Undeveloped V/ City of College Station A 0 1 70 340 •Feet NORTHGA TE FOOD TRUCK COURT Case: CUP2016-000001 CONDITIONAL USE ORDINANCE NO.__________ AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE", SECTION 12-3.16, "DEVELOPMENT REVIEW PROCEDURES, CONDITIONAL USE PERMIT", OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING THE ZONING DISTRICT BOUNDARIES AFFECTING BOYETT ESTATES SUBDIVISION, BLOCK 10, LOT 5 AND 6 AND PARTS OF LOT 1 AND 2, LOCATED AT 203 FIRST STREET; TO ALLOW A LONG-TERM MOBILE FOOD COURT; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, "Unified Development Ordinance", Section 12-3.16, "Development Review Procedures, Conditional Use Permit", of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, Exhibit “B”, and Exhibit “C”, attached hereto and made a part of this ordinance for all purposes. PART 2: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 13th day of October 2016. ATTEST: APPROVED: __________________________________ __________________________________ City Secretary Mayor APPROVED: City Attorney Ordinance No.________ Page 2 of 4 EXHIBIT "A" That the Official Zoning Map of the City of College Station, Section 12-3.16, "Development Review Procedures, Conditional Use Permit", of Chapter 12, "Unified Development Ordinance", is hereby amended as follows: That a Conditional Use Permit is hereby granted for a Long-Term Mobile Food Court as provided for in Chapter 12, "Unified Development Ordinance", Section 12-3.16, "Development Review Procedures, Conditional Use Permit", of the Code of Ordinances of the City of College Station. The property located at Boyett Estates Subdivision, Block 10, Lot 5 and 6 and Parts of Lot 1 and 2, Located at 203 First Street (Property) is granted a Conditional Use Permit for a Long-Term Mobile Food Court subject to the additional conditions below: Additional Conditions for the Conditional Use Permit: 1. No amplified music or sound is permitted on the Property. 2. A minimum of two Texas certified peace officers hired by the owner, operator or manager of the Long-Term Mobile Food Court are required to remain on the Property to enforce the laws of the State of Texas anytime alcohol is sold or consumed on the Property. 3. The Long-Term Mobile Food Court must close no later than 2:00 A.M and remain closed until at least 5:00 A.M. Ordinance No.________ Page 3 of 4 EXHIBIT "B" Ordinance No.________ Page 4 of 4 EXHIBIT "C" City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0647 Name:PUE Abandonment - Willow Branch and Oakwood School Sites Status:Type:Ordinance Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 0.125 acre portion of a 10-foot Public Utility Easement, said portion being on Lot 1A, Block 1, Replat of Lot 1, Block 1, College Station I.S.D Willow Branch and Oakwood School Sites Subdivision according to the plat recorded in Volume 6857, Page 25, of the Official Records of Brazos County, Texas, said tract also being a portion of a 10-ft Public Utilities Easement as shown on Lot 1, Block 1 of the plat of College Station I.S.D. Willow Branch and Oakwood School Sites, according to the plat recorded in volume 3588, Page 51 of the Official Records of Brazos County, Texas. Sponsors:Carol Cotter Indexes: Code sections: Attachments:Vicinity Map Location Map Ordinance Exhibit A.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 0.125 acre portion of a 10-foot Public Utility Easement, said portion being on Lot 1A, Block 1, Replat of Lot 1, Block 1, College Station I.S.D Willow Branch and Oakwood School Sites Subdivision according to the plat recorded in Volume 6857, Page 25, of the Official Records of Brazos County, Texas, said tract also being a portion of a 10-ft Public Utilities Easement as shown on Lot 1, Block 1 of the plat of College Station I.S.D. Willow Branch and Oakwood School Sites, according to the plat recorded in volume 3588, Page 51 of the Official Records of Brazos County, Texas. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance. Summary: This Public Utility Easement (PUE) abandonment is being requested since the existing sanitary sewer line that it was intended for is offset from the PUE’s current limits. A 15-foot wide public utility easement dedication to cover this existing line has already been filed. The 0.125 acre portion of the 10-foot wide public utility easement is located on Lot 1A, Block 1 of the College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0647,Version:1 College Station I.S.D Willow Branch and Oakwood School Sites Subdivision, according to the plat recorded in Volume 6857, Page 25, of the Official Records of Brazos County, Texas. Reviewed and Approved by Legal: Yes Budget & Financial Summary: N/A Attachments: 1.Vicinity Map 2.Location Map 3.Ordinance 4.Exhibit "A" College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4704905&GUID=797FE8FE-C617-422F-AB03-53B705CED829[10/7/2016 12:43:11 PM] View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4704906&GUID=05EBEE23-F57E-4B67-84D6-B4DF77D4CAC7[10/7/2016 12:43:20 PM] ORDINANCE NO. _________________ AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND VACATING AND ABANDONING A 0.125 ACRE PORTION OF A 10-FOOT PUBLIC UTILITY EASEMENT, SAID PORTION BEING ON LOT 1A, BLOCK 1 REPLAT OF LOT 1, BLOCK 1 COLLEGE STATION I.S.D. WILLOW BRANCH AND OAKWOOD SCHOOL SITES SUBDIVISION, ACCORDING TO THE PLAT RECORDED IN VOLUME 6857, PAGE 25, OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS, SAID TRACT ALSO BEING A PORTION OF A 10 - FOOT PUBLIC UTILITIES EASEMENT AS SHOWN ON LOT 1, BLOCK 1 OF THE PLAT OF COLLEGE STATION I.S.D. WILLOW BRANCH AND OAKWOOD SCHOOL SITES, ACCORDING TO THE PLAT RECORDED IN VOLUME 3588, PAGE 51 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS. WHEREAS, the City of College Station, Texas, has received an application for the vacation and abandonment of a 0.125 acre portion of a 10-foot Public Utility Easement, said portion being on Lot 1A, Block 1, Replat of Lot 1, Block 1, College Station I.S.D Willow Branch and Oakwood School Sites Subdivision according to the plat recorded in Volume 6857, Page 25, of the Official Records of Brazos County, Texas, said tract also being a portion of a 10-ft Public Utilities Easement as shown on Lot 1, Block 1 of the plat of College Station I.S.D. Willow Branch and Oakwood School Sites, according to the plat recorded in volume 3588, Page 51 of the Official Records of Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion hereinafter referred to as the “Public Utility Easement”); and WHEREAS, in order for the Public Utility Easement to be vacated and abandoned by the City Council of the City of College Station, Texas, the City Council must make certain affirmative findings; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That after opening and closing a public hearing, the City Council finds the following pertaining to the vacating and abandoning of the Public Utility Easement described in Exhibit "A" attached hereto and made a part of this ordinance for all purposes. 1. Abandonment of the Public Utility Easement will not result in property that does not have access to public roadways or utilities. 2. There is no public need or use for the Public Utility Easement. 3. There is no anticipated future public need or use for the Public Utility Easement. Ordinance No._____ Page 2 of 4 4. Abandonment of the Public Utility Easement will not impact access for all public utilities to serve current and future customers. PASSED, ADOPTED and APPROVED this _______ day of _________________, 2016. ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney Ordinance No. _______"Exhibit A"Page 3 of 4 Ordinance No. _______"Exhibit A"Page 4 of 4 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0648 Name:Rezoning – Summit Crossing Status:Type:Rezoning Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to T Townhouse for approximately 14.636 acres being situated in the J. W. Scott Survey, Abstract No. 49, College Station, Brazos County, Texas. Said tract being a portion of the remainder of a 98.202 acre tract of land as described by a deed to the Summit Crossing, LLC recorded in Volume 7541, Page 214 of the Official Public Records of Brazos County, Texas, and a portion of an 8.81 acre Parkland Dedication as shown on the plat of Summit Crossing Phase 1 recorded in Volume 9490, Page 296 of the Official Public Records Of Brazos County, Texas, generally located north of Harvey Road and west of FM 158. Sponsors:Rachel Lazo Indexes: Code sections: Attachments:Background Information Aerial and Small Area Map Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to T Townhouse for approximately 14.636 acres being situated in the J. W. Scott Survey, Abstract No. 49, College Station, Brazos County, Texas. Said tract being a portion of the remainder of a 98.202 acre tract of land as described by a deed to the Summit Crossing, LLC recorded in Volume 7541, Page 214 of the Official Public Records of Brazos County, Texas, and a portion of an 8.81 acre Parkland Dedication as shown on the plat of Summit Crossing Phase 1 recorded in Volume 9490, Page 296 of the Official Public Records Of Brazos County, Texas, generally located north of Harvey Road and west of FM 158. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item at their 15 September meeting and voted unanimously to recommend approval of the request. College Station, TX Printed on 10/7/2016Page 1 of 3 powered by Legistar™ File #:16-0648,Version:1 Summary: This request is to rezone the subject property from PDD Planned Development District with a base of D Duplex to T Townhouse. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1.Consistency with the Comprehensive Plan: The subject area is designated on the Comprehensive Plan Future Land Use and Character Map as Urban. The Comprehensive Plan states that this designation is for areas that should have very intense level of development consisting of townhomes, duplexes, and high-density apartments. The proposed zoning permits townhomes, allowing the property to be developed consistent with the Comprehensive Plan. 2.Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: As this is a continuation of the existing Summit Crossing townhouse development, Townhouse zoning is compatible with the present zoning and conforming uses of the area and the character of the neighborhood. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment:The property is suitable for townhouse uses. It has been planned since 2003 for duplex uses where each side is on an individually platted lot to promote individual home ownership. The project has converted to townhomes as it developed. It is greenfield property, moving urban-density residential eastward up Harvey Road. There is no floodplain on the property and it is relatively flat. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The property is currently zoned and suitable for PDD with duplexes as an allowed use. The difference between the densities of duplex and townhouse uses are minor-12 units per acre for duplexes versus 14 for townhomes. The property is suitable for either use. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property is marketable with its current zoning of PDD Planned Development District, however, a T Townhouse district simplifies the zoning and future development processes. 6.Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: Water service will be provided by the City of College Station via an existing 12-inch water main located along Harvey Road, and an existing 8- inch water main from the existing Summit Crossing development. The subject tract will have sewer access via an existing 12-inch sanitary sewer line located along Harvey Road. The subject property has frontage on Harvey Road, an existing 2-lane Minor Arterial. The subject tract will have one connection on Harvey Road and to the existing Summit Crossing development. Drainage and other public infrastructure required with the site shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. Existing infrastructure currently appears to have capacity to adequately serve the proposed use. College Station, TX Printed on 10/7/2016Page 2 of 3 powered by Legistar™ File #:16-0648,Version:1 Budget & Financial Summary: N/A Attachments: 1.Background Information 2.Aerial & Small Area Map 3.Ordinance College Station, TX Printed on 10/7/2016Page 3 of 3 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: September 15, 2016 Advertised Council Hearing Date: October 13, 2016 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Summit Crossing Property owner notices mailed: 19 Contacts in support: One at the time of this report Contacts in opposition: None at the time of this report Inquiry contacts: One at the time of this report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban R Rural & PDD Planned Development District Undeveloped South (Across Harvey Road) Suburban Commercial R Rural & O Office Undeveloped East Urban PDD Planned Development District Undeveloped West Urban PDD Planned Development District Townhomes DEVELOPMENT HISTORY Annexation: September 1980 Zoning: Properties zoned A-O Agricultural Open upon Annexation 2003 – 105.834 acre tract zoned PDD Planned Development District with duplexes as an approved use and the northwest corner of Harvey & FM 158 zoned GC General Commercial Final Plat: N/A – Property is currently unplatted Site development: Vacant V/ City of College Station SUMMIT CROSSING PH 3 ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FOR APPROXIMATELY 14.636 ACRES FROM PDD PLANNED DEVELOPMENT DISTRICT TO T TOWNHOUSE BEING SITUATED IN THE J. W. SCOTT SURVEY, ABSTRACT NO. 49, COLLEGE STATION, BRAZOS COUNTY, TEXAS. SAID TRACT BEING A PORTION OF THE REMAINDER OF A 98.202 ACRE TRACT OF LAND AS DESCRIBED BY A DEED TO THE SUMMIT CROSSING, LLC RECORDED IN VOLUME 7541, PAGE 214 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS, AND A PORTION OF AN 8.81 ACRE PARKLAND DEDICATION AS SHOWN ON THE PLAT OF SUMMIT CROSSING PHASE 1 RECORDED IN VOLUME 9490, PAGE 296 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS., TEXAS AS FURTHER DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B” and Exhibit “C”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Ordinance No. _____ Page 2 of 6 PASSED, ADOPTED and APPROVED this 13th day of October, 2016 ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney Ordinance No. _____ Page 3 of 6 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from PDD Planned Development District to T Townhouse: Ordinance No. _____ Page 4 of 6 Ordinance No. _____ Page 5 of 6 EXHIBIT “B” – Rezoning Map Ordinance No. _____ Page 6 of 6 EXHIBIT “C” – Small Area Map City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0644 Name:PUE Abandonment - 306 Redmond Drive Status:Type:Ordinance Agenda Ready File created:In control:9/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 3,175 Square-Foot Public Utility Easement lying within Lot 17, Block 4, of Redmond Terrace First Installment, according to the plat recorded in Volume 188, Page 295, of the Deed Records of Brazos County, Texas, also being part of Tract Four conveyed to Meridian H&H, LLC, according to the deed recorded in Volume 10295, Page 243, of the Official Records of Brazos County, Texas and further described as Tract No. 2 in the Public Utility Easement dedication recorded in Volume 10742, page 99 of the Official Records of Brazos County, Texas. Sponsors:Carol Cotter Indexes: Code sections: Attachments:Vicinity Map Location Map Ordinance Exhibit A.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and abandoning a 3,175 Square-Foot Public Utility Easement lying within Lot 17, Block 4, of Redmond Terrace First Installment, according to the plat recorded in Volume 188, Page 295, of the Deed Records of Brazos County, Texas, also being part of Tract Four conveyed to Meridian H&H, LLC, according to the deed recorded in Volume 10295, Page 243, of the Official Records of Brazos County, Texas and further described as Tract No. 2 in the Public Utility Easement dedication recorded in Volume 10742, page 99 of the Official Records of Brazos County, Texas. Relationship to Strategic Goals: ·Good Governance ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance. Summary: This public utility easement abandonment accommodates the design of a new residential development. An electric line that had been running through this easement was recently relocated per a CSU approved plan and a blanket utility easement has been dedicated for the entire site. The dedication of a new public utility easement is a condition of this abandonment. The 3,175 square foot public utility easement is located on Lot 17, Block 4, of Redmond Terrace First College Station, TX Printed on 10/7/2016Page 1 of 2 powered by Legistar™ File #:16-0644,Version:1 Installment, according to the plat recorded in Volume 188, Page 295, of the Deed Records of Brazos County. Budget & Financial Summary: N/A Reviewed and Approved by Legal: Yes Attachments: 1.Vicinity Map 2.Location Map 3.Ordinance 4.Exhibit “A” College Station, TX Printed on 10/7/2016Page 2 of 2 powered by Legistar™ View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4703518&GUID=11E969F0-1E30-477F-B3E2-AF82263A2132[10/7/2016 12:43:41 PM] View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4703519&GUID=AB5514E9-3945-451C-8FE1-0EE2161714D8[10/7/2016 12:43:48 PM] ORDINANCE NO. _________________ AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND VACATING AND ABANDONING A 3,175 SQUARE FOOT PUBLIC UTILITY EASEMENT LYING WITHIN LOT 17, BLOCK 4, OF REDMOND TERRACE FIRST INSTALLMENT, ACCORDING TO THE PLAT RECORDED IN VOLUME 188, PAGE 295 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS, ALSO BEING A PART OF TRACT FOUR CONVEYED TO MERIDIAN H&H, LLC, ACCORDING TO THE DEED RECORDED IN VOLUME 10295, PAGE 243 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS, AND DESCRIBED AS TRACT NO. 2 IN THE PUBLIC UTILITY EASEMENT DEDICATION RECORDED IN VOLUME 10742, PAGE 99 OF THE OFFICIAL RECORDS, OF BRAZOS COUNTY, TEXAS WHEREAS, the City of College Station, Texas, has received an application for the vacation and abandonment of a 3,175 Square Foot Public Utility Easement lying within Lot 17, Block 4, of Redmond Terrace First Installment, according to the plat recorded in Volume 188, Page 295, of the Deed Records of Brazos County, Texas, also being part of Tract Four conveyed to Meridian H&H, LLC, according to the deed recorded in Volume 10295, Page 243, of the Official Records of Brazos County, Texas and further described as Tract No. 2 in the Public Utility Easement dedication recorded in Volume 10742, page 99 of the Official Records of Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion hereinafter referred to as the “Public Utility Easement”); and WHEREAS, in order for the Public Utility Easement to be vacated and abandoned by the City Council of the City of College Station, Texas, the City Council must make certain affirmative findings; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That after opening and closing a public hearing, the City Council finds the following pertaining to the vacating and abandoning of a 3,175 square foot Public Utility Easement described in Exhibit "A" attached hereto and made a part of this ordinance for all purposes. 1. Abandonment of the Public Utility Easement will not result in property that does not have access to public roadways or utilities. 2. There is no public need or use for the Public Utility Easement. 3. There is no anticipated future public need or use for the Public Utility Easement. 4. Abandonment of the Public Utility Easement will not impact access for all public utilities to serve current and future customers. Ordinance No. _____ Page 2 of 4 PART 2: That the 3,175 square foot Public Utility Easement as described in Exhibit “A” be abandoned and vacated by the City upon completion of the following condition: 1. That the Applicant shall convey by separate instrument or plat to the City, a 20-foot wide Public Utility Easement along the true final location of the relocated electric line as part of this abandonment. PASSED, ADOPTED and APPROVED this _______ day of _________________, 2016 ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney Ordinance No.______"Exhibit A"Page 3 of 4 Ordinance No.______"Exhibit A"Page 4 of 4 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0558 Name:BioCorridor Appointment Status:Type:Appointment Agenda Ready File created:In control:9/1/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding the appointment to the BioCorridor Board. Sponsors:Molly Hitchcock Indexes: Code sections: Attachments:BioCorridor Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the appointment to the BioCorridor Board. Relationship to Strategic Goals: ·Good Governance Recommendation(s): The Planning and Zoning Commission recommends that Johnny Burns be appointed to replace Barry Moore as one of the P&Z representatives on the BioCorridor Board. Summary: Barry Moore was appointed March 2015 to the BioCorridor Board. He has requested to no longer be one of the P&Z reps since he’s running for Council. The P&Z will be sending a recommendation to complete his unexpired term. Budget & Financial Summary: None Attachments: Section 12-2.7 BioCorridor, Code of Ordinances College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™  Sec. 12-2.7. - BioCorridor Board. A. Creation. A BioCorridor Board is hereby created for the purpose of enhancing the community's ability to consistently review subdivision, building, and site design issues of the unique, multi -jurisdictional BioCorridor Planned Development District. The BioCorridor Board shall bri ng governing expertise from each City and a representative of Texas A&M University to bear on these issues within the BioCorridor area. B. Membership and Terms. 1. Number, Appointment. A BioCorridor Board is hereby created to consist of seven (7) members as follows: a. Appointment of three (3) members shall be made by the College Station City Council. Two (2) of these appointments shall be members of the City's Planning and Zoning Commission. One (1) appointment shall be a member of the City Council. b. Appointment of three (3) members shall be made by the Bryan City Council. Two (2) of these appointments shall be members of the City of Bryan's Planning and Zoning Commission. One (1) appointment sha ll be a member of the Bryan City Council. c. Appointment of one (1) member shall be made by the Chancellor of the Texas A&M University System or his designee. This appointment shall be an employee of the Texas A&M University System. 2. Terms. a. Terms of members of the BioCorridor Board shall be for two (2) years or until their successors are appointed. b. Should a BioCorridor Board member no longer qualify for his or her position, that member's term shall be ended immediately upon such qualifying event (for example, if an appointed Planning and Zoning Commissioner is no longer a Commissioner for the City). 3. Vacancies. Vacancies shall be filled by the governing entity/person responsible for the appointment. C. Officers, Meetings, Quorum. 1. Officers. A Chairperson and a Vice -Chairperson shall be selected every two (2) years from among its members. The Chairperson and Vice -Chairperson shall be municipal representatives and shall not be appointees from the same municipality. The Vice -Chairperson may act as Chairperson when the Chairperson is not available. 2. Meetings. Members of the BioCorridor Board shall meet as needed and the Chairperson shall designate the time and place of such meetings. All meetings of the Board where a quorum is present shall be open to the public. The BioCorridor Board shall comply with the Open Meetings Act. 3. Quorum. Four (4) members shall constitute a quorum for the transaction of any business. Any recommendations advanced to a different regulatory entity without a majority of positive votes from those members present shall be deemed a negative recommendation. 4. Rules of Proceeding. The BioCorridor Board may adopt its own rules of procedure consistent with this Ordinance. 5. Minutes. The BioCorridor Board shall keep minutes of its proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, indicating that fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the Planning and Development Services office of the City of Bryan and shall be a public record. A copy o f all such records shall be delivered to the Planning and Development Services office of the City of College Station by the City of Bryan within ten (10) working days of filing. D. Powers and Duties. The BioCorridor Board shall have the following powers and duties: 1. Recommendations. a. The BioCorridor Board shall review and make recommendations to City Staff of College Station and Bryan regarding improvements in the public realm that further the aesthetics, identity, and access to and within the BioCorridor Planned Development District. b. The BioCorridor Board shall review and make recommendations to the City's Planning and Zoning Commission regarding Waivers of the standards in the Subdivision Design and Improvements Section of the BioCorridor Planned Development District ordinance. 2. Final Action. The BioCorridor Board shall hear and take final action on the following: a. Special District Identification Signs as set forth in the BioCorridor Planned Development District ordinance; b. Temporary signs promoting positive communications as set forth in the BioCorridor Planned Development District ordinance; c. Works of art and their locations when located in public ri ght-of-way or other public area as set forth in the BioCorridor Planned Development District ordinance; d. Appeal of the BioCorridor Review Committee's determination regarding applicability of plat requirements; e. Appeal of the BioCorridor Review Committee's denial of a site plan as set forth in the Site Plan Review Section of the BioCorridor Planned Development District ordinance; f. Waivers to the dimensional requirements and number of parking spaces required in the Off - Street Parking Requirements of the BioCorridor Planned Development District ordinance; g. Appeal of the BioCorridor Review Committee's denial of an alternative parking plan; h. Alternative Highway Buffers Standards as allowed in the BioCorridor Planned Development District ordinance; and i. Appeal of the terms of the Highway Buffer Standards as set forth the BioCorridor Planned Development District ordinance. E. Staff. The City of College Station and the City of Bryan shall provide staff support, as needed, to the BioCorridor Board. 1. BioCorridor Review Committee. The BioCorridor Review Committee will provide background information and recommendations to the Board as set forth in the BioCorridor Planned Development District ordinance. 2. Administrative Support. The City of College Station and/or the City of Bryan shall provide administrative support functions for each meeting, such as agenda posting and the filing of minutes. 3. Planning Representative. Where ministerial acts have not been completed, the Planning representative of the City in which the project is located shall ensure that the changes to plats and/or plans are completed as approved by the BioCorridor Board. (Ord. No. 2012-3449, Pt. 1(Exh. C), 9-27-2012) City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0548 Name:BVSWMA Appointment Status:Type:Appointment Agenda Ready File created:In control:8/29/2016 City Council Regular On agenda:Final action:10/13/2016 Title:Presentation, possible action, and discussion regarding appointments to the Brazos Valley Solid Waste Management Agency, Inc Board of Directors. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Ltr Cities BVSWMA BoD 2016 Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding appointments to the Brazos Valley Solid Waste Management Agency, Inc Board of Directors. Relationship to Strategic Goals: ·Good Governance Recommendation(s): None Summary: Mayor Berry's term on the Board of Directors expired September 30, 2015. Budget & Financial Summary: None Attachments: * Letter requesting appointment College Station, TX Printed on 10/7/2016Page 1 of 1 powered by Legistar™ WEST, WEBB, ALLBRITTON & GENTRY A PROFESSIONAL CORPORATION ATTORNEYS: ROY D. BRANTLEY•+ DONALD DELGADO TERRANCE D. DILL, JR.+ PATRICK W. FOGARTY MICHAEL H. GENTRY•• + BRYAN T. HANNA •••• JENNIFER D. JASPER+ AARON B. MICHELSOHN BAILI B. RHODES JOHN "JAY" RUDINGER, JR. WELDON RUSSELL ••• JOHN C. WEBB, JR. + GAINES WEST+ OF COUNSEL: STEVEN N. ALLBRITTON COURTNEY S. CAIN *BOARD CERTIFIED PERSONAL INJURY TRIAL LAW TEXAS BOARD OF LEGAL SPECIALIZATION .. BOARD CERTIFIED COMMERCIAL REAL ESTATE LAW TEXAS BOARD OF LEGAL SPECIALIZATION -Established in 1982 - August 24, 2016 PRINCIPAL OFFICE 1515 EMERALD PLAZA COLLEGE STATION, TEXAS 77845-1515 TELEPHONE: (979) 694-7000 FACSIMILE: (979) 694-8000 1106 WEST AVENUE AUSTIN, TEXAS 78701-2020 TELEPHONE: (512) 501-3617 WEB SITE: http://www.westwebblaw.com Writer's e-mail: mike.gentry@westwebblaw.com +Partner •••BOARD CERTIFIED ESTATE PLANNING AND PROBATE LAW TEXAS BOARD OF LEGAL SPECIALIZATION ••••REGISTERED PATENT ATTORNEY U.S. PATENT & TRADEMARK OFFICE Via Regular Mail and Email at crobinson@cstx.gov and jhampton@brvantx.gov Carla Robinson City Attorney, City of College Station 1101 Texas Ave. College Station, TX 77840 Janis Hampton City Attorney, City of Bryan P.O. Box 1000 Bryan, Texas 77805 Re: BVSWMA Board of Directors Dear Carla and Janis: As you are aware, the City of College Station and the City of Bryan each appoints three (3) directors to the seven (7) member board of directors for BVSWMA. Those six (6) City appointed directors select the seventh (7th) director to complete the Board. I am writing to remind you of the need for appointing new and/or renewing the appointment of directors from your respective Cities. Based on my review of BVSWMA records, the term of one (1) of the three (3) directors appointed by each City will expire on September 30, 2016. For the City of Bryan's appointment, the term of Mark Conlee is expiring this year. For the City of College Station, the term of Nancy Berry is expiring this year. 25563:Ltr Cities BVSWMA BoD 2016 August 24, 2016 Page 2 Please let me know if you have any questions or concerns about this procedure. I primarily want to make certain that you each have sufficient notice in order to prepare your respective Cities for appointing new and/or renewing the appointment of directors for BVSWMA. If you would please keep me up-to-date on the your City's appointments, I would be appreciative. cc: Bryan Griesbach (via email at bgriesbach@bvswma.com) Bryan Hanna (via email) 25563:Ltr Cities BVSWMA BoD 2016