HomeMy WebLinkAbout08/25/2016 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PMThursday, August 25, 2016
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
Recognizing Marie Barringer for Court Management Certification.
Hear Visitors: A citizen may address the City Council on any item which does not
appear on the posted Agenda. Registration forms are available in the lobby and at the
desk of the City Secretary. This form should be completed and delivered to the City
Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound
after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The
City Council will receive the information, ask staff to look into the matter, or place the
issue on a future agenda. Topics of operational concerns shall be directed to the City
Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent
Agenda Item. Individuals who wish to address the City Council on a consent agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping " items required by law. Items may be removed
from the consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
·August 11, 2016 Workshop
·August 11, 2016 Regular Meeting
·August 15, 2016 Budget Workshop
·August 16, 2016 Budget Workshop
16-05142a.
Sponsors:Mashburn
WKSHP081116 DRAFT Minutes
RM081116 DRAFT Minutes
BUDWKSHP081516 DRAFT Minutes
BUDWKSHP081616 DRAFT Minutes
Attachments:
Page 1 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
Presentation, possible action, and discussion regarding the
approval of a Resolution allowing the Mayor to sign an Advance
Funding Agreement (AFA) with the Texas Department of
Transportation (TXDOT) in the amount of $43,500 for the cost
participation in the reconstruction of the FM 2818 and FM 60
interchange.
16-03862b.
Sponsors:Rother
Ready Partial-Execute_0506-01-105_TxDOT-CoCS_AFA-VolTIP_2016-08-04 (002) with resolutionAttachments:
Presentation, possible action, and discussion regarding approval of
a Resolution setting a public hearing date of September 22, 2016
at 3:00 p.m., to consider the imposition of water and wastewater
impact fees.
16-04452c.
Sponsors:Gibbs
15B RES hearing w-ww IFAttachments:
Presentation, possible action, and discussion regarding the
renewal of the Interlocal Agreement with the City of Bryan for
Management of the Larry J. Ringer Library.
16-04522d.
Sponsors:Schmitz
Library ILA FINALAttachments:
Presentation, possible action, and discussion regarding the award
of Bid #16-091 to Wesco Distribution in the amount of $114,500
and $10,020.75 to CAPP, USA for $10,020.75 for the purchase of
Distribution Circuit Breakers and Relays.
16-04562e.
Sponsors:Crabb
TabulationAttachments:
Presentation, possible action, and discussion regarding a change
order to Contract 14-239 with BerryDunn increasing the amount by
$107,475 for additional project management services and
expenses.
16-04822f.
Sponsors:Roper
College Station BerryDunn Change Order Contract # 14-239Attachments:
Presentation, possible action, and discussion on professional
services contract #16300530 with Stantec Consulting Services, Inc .
in the amount of $67,410 for the final design and construction
phase services for the Carters Creek Wastewater Treatment Plant
Blower Replacement Project.
16-04832g.
Sponsors:Coleman
Page 2 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
Presentation, possible action, and discussion regarding approval of
contract number 15300494 in the maximum amount of $59,400 to
purchase up to 90,000 gallons of sodium hypochlorite solution to
be used in the disinfection of the public drinking water supply.
16-04882h.
Sponsors:Coleman
16-093 Hypochlorite Bid TabAttachments:
Presentation, possible action, and discussion regarding an
ordinance amending Section 3 of Ordinance No. 2016-3788
ordering a General and Special Election to be held on November 8,
2016, for the purpose of electing a Mayor and City Councilmember,
Place 2, and to fill a vacancy for the two year remainder of the
unexpired term of office of Councilmember, Place 4, and the one
year remainder of the unexpired term of office of
Councilmember,Place 3, by the qualified voters of the City of
College Station; establishing early voting locations and polling
places for this election; and making provisions for conducting the
election. Presentación, posible acción, y discusión con respecto a
una ordenanza de enmienda a la Secci ón 3 de la Ordenanza
Número 2016-3788 pidiendo elecciones Generales y Especiales a
celebrarse el 8 de noviembre de 2016, con el propósito de elegir a
un Alcalde y a un Miembro del Consejo de la Ciudad para el
Puesto Número 2, y para ocupar la posici ón vacante vigente a ún
por dos años de la duración del cargo del Miembro del Consejo
Puesto Número 4, y para ocupar la posici ón vacante vigente a ún
por un año de la duración del cargo del Miembro del Consejo
Puesto Número 3, por los votantes calificados de la ciudad de
College Station; estableciendo lugares y centros de votaciones
tempranas para estas elecciones; y proporcionando lo necesario
para llevar a cabo las elecciones.
16-05052i.
Sponsors:Mashburn
AMENDED Nov 2016 Election Order
AMENDED Nov 2016 Election Order-Spanish
Attachments:
Presentation, possible action, and discussion regarding Contract
No. 16300425 with Scodeller Construction, Inc. (Bid No. 16-072)
for Concrete Joint Resealing on City Streets for an amount not to
exceed $591,000.
16-05092j.
Sponsors:Harmon
TabulationAttachments:
Presentation, possible action, and discussion on a Professional
Services Contract (Contract No. 16300443) with Kimley-Horn and
16-05102k.
Page 3 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
Associates, Inc. in the amount of $580,450 for the design and
construction phase services for the Northeast Trunk Line Phase I
Project and a Preliminary Engineering Report (PER) for the
Northeast Trunk Line Phases II-IV.
Sponsors:Harmon
Ph I Project Map
Ph II-IV Project Map
Attachments:
Presentation, possible action, and discussion regarding a five (5)
year Interlocal Agreement (ILA) with Texas A&M University to
equally share in the traffic control device deployment costs
according to the Texas A&M Post Football Game Traffic Control
Plan. The anticipated annual maximum reimbursement from TAMU
is $57,000.
16-05112l.
Sponsors:Rother
Presentation, possible action, and discussion regarding a General
Services Contract with N-Line Traffic Maintenance (Contract No.
16300455) for the 2016 Aggie Football season Game Day Traffic
Control Implementation for $85,043.
16-05122m.
Sponsors:Rother
16-080 Bid TabulationAttachments:
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular
Agenda Item. Individuals who wish to address the City Council on a regular agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
shall register with the City Secretary prior to the Mayor's announcement to open the
public hearing.· The Mayor will recognize individuals who wish to come forward to
speak for or against the item. The speaker will state their name and address for the
record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal
thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from
the general public, some limited comments may be allowed at the discretion of the
Mayor.
If an individual does not wish to address the City Council, but still wishes to be
recorded in the official minutes as being in support or opposition to an agenda item, the
individual may complete the registration form provided in the lobby by providing the
Page 4 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
name, address, and comments about a city related subject. These comments will be
referred to the City Council and City Manager.
Public Hearing, presentation, possible action, and discussion
regarding an ordinance amending the Comprehensive Plan -
Future Land Use & Character Map from Business Park to General
Commercial for approximately 14.25 acres located at 2501 Earl
Rudder Freeway, more generally located north of North Forest
Parkway and south of Raintree Drive along the east side of the Earl
Rudder Freeway.
16-04851.
Sponsors:Prochazka
Background
Aerial & Amendment Map
Ordinance
Attachments:
Public Hearing, presentation, possible action, and discussion
regarding an ordinance amending Chapter 12, “Unified
Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundaries from M -1 Planned
Industrial to GC General Commercial for approximately 14.25
acres being situated in the Morgan Rector Survey, Abstract No. 46,
College Station, Brazos County, Texas, and being part of the 40.80
acre Tract One described in the deed from College Station Bypass,
Ltd., to CS Science Park, LLC, recorded in Volume 8994, Page
2003 of the Official Public Records of Brazos County, Texas,
generally located at 2501 Earl Rudder Freeway, and more
generally located north of North Forest Parkway and south of
Raintree Drive, on the east side of Earl Rudder Freeway Frontage
Road.
16-04862.
Sponsors:Prochazka
Background
Aerial & Small Area Map
Ordinance
Attachments:
Public Hearing, presentation, possible action, and discussion
regarding an ordinance amending Chapter 12, "Unified
Development Ordinance," Section 12-4.2, "Official Zoning Map," of
the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundaries from R Rural to RS
Restricted Suburban and NAP Natural Areas Protected for
approximately 13 acres being situated in the M. Rector Survey,
Abstract 46, Brazos County, Texas, being the remainder of that
tract called 22 acres in a deed to C. Carl Kolbe and Jeanne Kolbe
16-05083.
Page 5 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
recorded in Volume 2558, Page 133, Official Records of Brazos
County, Texas and all of that tract called 2.5 acres in a deed to C.
Carl Kolbe and Jeanne Kolbe recorded in Volume 3213, Page 335,
Official Records of Brazos County, Texas generally located at 2744
Horseback Court.
Sponsors:Paz
Background Information
Aerial & Small Area Map
Ordinance
Attachments:
4. Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
APPROVED
_____________________
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on August 19, 2016 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at
(979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least
two business days prior to the meeting so that appropriate arrangements can be made.
If the City does not receive notification at least two business days prior to the meeting,
the City will make a reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried
Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an
Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con
Licencia.
Page 6 College Station, TX Printed on 8/19/2016
August 25, 2016City Council Regular Meeting Agenda - Final
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de
mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H,
Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben
entrar a esta propiedad portando arma de mano al aire libre.”
Page 7 College Station, TX Printed on 8/19/2016
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0514 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:8/15/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion of minutes for:
·August 11, 2016 Workshop
·August 11, 2016 Regular Meeting
·August 15, 2016 Budget Workshop
·August 16, 2016 Budget Workshop
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:WKSHP081116 DRAFT Minutes
RM081116 DRAFT Minutes
BUDWKSHP081516 DRAFT Minutes
BUDWKSHP081616 DRAFT Minutes
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
·August 11, 2016 Workshop
·August 11, 2016 Regular Meeting
·August 15, 2016 Budget Workshop
·August 16, 2016 Budget Workshop
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
·August 11, 2016 Workshop
·August 11, 2016 Regular Meeting
·August 15, 2016 Budget Workshop
·August 16, 2016 Budget Workshop
College Station, TX Printed on 8/19/2016Page 1 of 1
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WKSHP081116 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
AUGUST 11, 2016
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council: TAMU Student Liaison
Blanche Brick Wayne Beckermann, VP/Municipal Affairs,
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz, via videoconference
James Benham, via videoconference
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya McNutt, Deputy City Secretary
Yvette Dela Torre, Deputy Local Registrar
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Thursday, August 11, 2016 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive
Session at 4:30 p.m. on Thursday, August 11, 2016 in order to continue discussing matters
pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court
of Brazos County, Texas
WKSHP081116 Minutes Page 2
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
Legal issues related to imposition of impact fees in College Station’s extraterritorial
Jurisdiction
Issues related to the Brazos Valley Wide Area Communications System Interlocal
Agreement
C. Deliberation on the purchase, exchange, lease or value of real property; to wit:
To deliberate the purchase, exchange, lease or value of real property along
Holleman Drive.
D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
City Manager
The Executive Session adjourned at 6:11 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
(2c) and (2f): Donald Harmon, Director of Public Works, provided highlights on the FM 2818
Capacity Improvements and the Rock Prairie Road Widening projects and their progress.
(2e): David Schmitz, Director of Parks, gave an overview of the Lincoln Center ground
breaking.
(2h): Tony Michalsky, Assistant Director of Electric Utilities, explained the reason for the
rejection of bids for the University Drive Underground Cable Installation Project.
5. Presentation, possible action, and discussion on the FY 2016-2017 Proposed Budget.
Jeff Kersten, Assistant City Manager, presented the proposed FY2016-2017 Budget and noted that
budget workshops are scheduled for August 15, 16, and 17 to review the proposed budget and to
discuss key budget decision points. A Public Hearing is scheduled for September 8, and final
action is scheduled for September 22.
6. Council Calendar
Council reviewed the calendar.
WKSHP081116 Minutes Page 3
7. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Nichols requested a future agenda item on short term rentals and residential
rentals.
Councilmember Aldrich requested an agenda item regarding game day parking at residences.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Metropolitan Planning Organization,
Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Partnership, Research Valley Technology Council, Regional Transportation Committee for
Council of Governments, Sister Cities Association, Transportation and Mobility Committee,
TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth
Advisory Council, Zoning Board of Adjustments,
Mayor Berry reported on the MPO and BVCOG.
Councilmember Aldrich reported on the Arts Council and Texas Aggies Go to War.
Councilmember Nichols reported on Sisters Cities.
9. Adjournment
There being no further business, Mayor Berry adjourned the workshop of the College Station City
Council at 7:04 p.m. on Thursday, August 11, 2016.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM081116 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
AUGUST 11, 2016
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council: TAMU Student Liaison
Blanche Brick Wayne Beckermann, VP/Municipal Affairs,
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz, via videoconference
James Benham, via videoconference
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Tanya McNutt, Deputy City Secretary
Yvette Dela Torre, Deputy Local Registrar
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:14 p.m. on Thursday, August 11, 2016 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Hear Visitors Comments
Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Pfc.
Leroy Sandoval, Jr.
Floyd Daughters, 1108 Coeburn Ct, came before Council to discuss his daughter that was involved
in a hit and run at Barron exit by Graham Road. He asked Council to look into this area of traffic.
CONSENT AGENDA
RM081116 Minutes Page 2
2a. Presentation, possible action, and discussion of minutes for:
July 28, 2016 Workshop
July 28, 2016 Regular Meeting
2b. Presentation, possible action, and discussion on approving a contract for the grant of
federal HOME Community Housing Development Organization (CHDO) Set-Aside funds
with Elder-Aid, Inc. in the amount of $200,000 for acquisition and rehabilitation of two (2)
existing dwelling units to be used as affordable rental housing for income-eligible elderly
households.
2c. Presentation, possible action, and discussion on a Professional Services Contract
(Contract No. 16300415) with Binkley and Barfield, Inc., in the amount of $571,102.50, for
engineering and surveying services associated with the FM 2818 Capacity Improvements
Design Project.
2d. Presentation, possible action, and discussion on a Professional Services Contract
(Contract No. 16300529) with Jones & Carter, Inc. for $152,500 for the final design and
construction phase services for the Lick Creek Generator Replacement Project.
2e. Presentation, possible action, and discussion regarding construction contract 16300432
with JaCody Construction, LP LLC, in the amount of $3,366,146 for renovations to the
existing facility and construction of a new multi-purpose building for the Lincoln Recreation
Center.
2f. Presentation, possible action, and discussion regarding approval of a Professional
Services Contract (Contract No. 16300553) with Binkley & Barfield in the amount of
$650,326 for the professional engineering services related to the design of the Rock Prairie
Road West Widening Project (ST1604).
2g. Presentation, possible action, and discussion regarding the award of Bid 16-087 to
Techline, Inc. in the amount of $51,600 for the purchase of distribution line sensors.
2h. Presentation, possible action, and discussion regarding the rejection of bids 16-006 and
16-059 for the University Drive Underground Cable Installation Project.
2i. Presentation, possible action, and discussion regarding approval of Resolution 08-11-16-
2i, setting a public hearing date of September 22, 2016 at 7:00 p.m., to consider the imposition
of water and wastewater impact fees.
2j. Presentation, possible action, and discussion regarding the annual copy and print services
blanket order second renewal with Alphagraphics (formerly Tops Printing) for $80,000;
Copy Corner for $40,000; and Office Depot (available through the National
Intergovernmental Purchasing Alliance Cooperative (NIPA)) for $20,000. The total not to
exceed amount is $140,000 for copy and print services
RM081116 Minutes Page 3
2k. Presentation, possible action, and discussion on Renewal 1 of the award for the annual
purchase of electric distribution poles, which will be maintained in electrical inventory and
expended as needed. The total recommended award is $525,996 to Techline, Inc. This
includes a vendor requested overall price increase of 4.35%.
2l. Presentation, possible action, and discussion regarding the bid award of annual
transformer repair and rebuild services to Greenville Transformer Company, Inc. in the
amount of $64,515.85.
2m. Presentation, possible action, and discussion on calling a pub lic hearing on the City of
College Station FY 2016-2017 Proposed Budget for Thursday September 8, 2016 at 7:00 PM
in the City Hall Council Chambers.
2n. Presentation, possible action, and discussion regarding approval of a construction
contract 16300497 with Hahn Equipment Company in the amount of $149,049 for the
replacement of the Lick Creek Raw Lift Pumps and Variable Frequency Drives.
2o. Presentation, possible action, and discussion on an amendment to the funding agreement
between the City of College Station and the Brazos Valley Convention and Visitors Bureau
(CVB) for FY16. The amendment will allow for reimbursement costs in the amount of
$30,000 related to the acquisition of a site for a visitor information center according to Tax
Code Section 351.101(a) (1). The original agreement allowed for reimbursement of legal and
architect fees associated with a new joint facility with the Arts Council of the Brazos Valley
(also in the amount of $30,000).
Item 2i was pulled from Consent and will be considered at the August 25 meeting.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda,
less item 2i. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3794, amending the Comprehensive Plan - Future Land Use & Character Map from Estate
and Suburban Commercial to Restricted Suburban for approximately 16 acres located 8607
Rock Prairie Road, generally located north of Rock Prairie Road and west of William D.
Fitch Parkway.
Councilmember Schultz recused herself from this item.
Jennifer Paz, Planning and Development, reported that the amendment is proposing a density and
level of service to an area that currently does not have the capacity for given the current conditions.
Additionally, a proposal to increase density in this area was considered by the City Council last
December as part of the Comprehensive Plan five-year update. Given the prevailing rural character
RM081116 Minutes Page 4
north of Rock Prairie Road and the limited infrastructure (specifically water, sewer, and
thoroughfares), the City Council decided not to increase the density. Conditions in this area have
not changed since that time.
The Planning and Zoning Commission considered this item on July 21 and voted 5-0 to
recommend approval.
At approximately 7:32 p.m., Mayor Berry opened the Public Hearing.
Joe Schultz, representing the applicant, said he was here for any questions.
Joe Johnson, 2269 PR 3221, Voss, TX, developer, updated Council on this property.
There being no further comments, the Public Hearing was closed at 7:37 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz
abstaining, to adopt Ordinance 2016-3794, amending the Comprehensive Plan - Future Land Use
& Character Map from Estate and Suburban Commercial to Restricted Suburban for approximately
16 acres located 8607 Rock Prairie Road, generally located north of Rock Prairie Road and west
of William D. Fitch Parkway. The motion carried.
2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2016-
3795, vacating and abandoning a 0.149-acre portion of the right-of-way located at 600 First
Street, being part of the W.C. Boyett Estate Partition Map recorded in Volume 100, Page
440 of the Deed Records of Brazos County, Texas.
Carol Cotter, Planning and Development, reported that this right-of-way abandonment will help
accommodate redevelopment in the Northgate area in accordance with the proposed site plan. The
City will retain a temporary blanket easement for the entire right-of-way which will continue to
provide sufficient access to public and private utilities until infrastructure is removed and/or
relocated at the owners’ expense and a new public utility easement is granted as needed with the
future site development. Staff recommends approval.
At approximately 7:40 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:40 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2016-
3795, vacating and abandoning a 0.149-acre portion of the right-of-way located at 600 First Street,
being part of the W.C. Boyett Estate Partition Map recorded in Volume 100, Page 440 of the Deed
Records of Brazos County, Texas. The motion carried unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3796, amending Chapter 12, “Unified Development Ordinance”, Article 3 “Development
RM081116 Minutes Page 5
Review Procedures”, Section 12-3.4.C "Application Requirements" and Article 7 “General
Development Standards”, Section 12-7.13 “Traffic Impact Analysis”, regarding Traffic
Impact Analyses for single-family development.
Danielle Singh, Planning and Development, reported that the proposed amendment removes the
single-family residential development exemption from the current Traffic Impact Analysis
requirements by requiring a Traffic Impact Analysis to be included with a preliminary plan
application where applicable. The current ordinance requires a Traffic Impact Analysis to be
submitted with zoning and/or site plan applications. Since site plans are not submitted for single-
family residential developments, the ordinance amendment also includes a Traffic Impact Analysis
requirement with preliminary plan applications.
Staff hosted two public meetings in March to discuss proposed changes and to solicit input. Staff
received several comments and questions regarding the proposed changes and presented the
comments to the Council Transportation and Mobility Committee for guidance on developing the
ordinance amendment. The Planning and Zoning Commission considered this item at their August
4 meeting and voted unanimously to recommend approval.
At approximately 7:46 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:46 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2016-
3796, amending Chapter 12, “Unified Development Ordinance”, Article 3 “Development Review
Procedures”, Section 12-3.4.C "Application Requirements" and Article 7 “General Development
Standards”, Section 12-7.13 “Traffic Impact Analysis”, regarding Traffic Impact Analyses for
single-family development. The motion carried unanimously.
4. Presentation, possible action, and discussion on Ordinance 2016-3797, amending Chapter
10 "Traffic Code" of the Code of Ordinances of the City of College Station, Texas by addition
Section 10-14 "Use of Wireless Communication Devices While Operating a Motor Vehicle
or Bicycle" and providing a severability clause; declaring a penalty; and providing an
effective date.
Scott McCollum, Police Chief, stated that driver inattention while using wireless communication
devices is a growing public safety concern. The purpose of the proposed ordinance modification
is to provide a mechanism of enforcement and a deterrent regarding use of wireless communication
devices and driving within our community. Costs to implement signage for the proposed ordinance
is estimated to be $15,000.
Staff recommends approval.
A motion was made by Councilmember Nichols and seconded by Councilmember Brick, to adopt
Ordinance 2016-3797, amending Chapter 10 "Traffic Code" of the Code of Ordinances of the City
of College Station, Texas by addition Section 10 -14 "Use of Wireless Communication Devices
RM081116 Minutes Page 6
While Operating a Motor Vehicle or Bicycle" and providing a severability clause; declaring a
penalty; and providing an effective date.
Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City
Council voted six (6) for and one (1) opposed, with Councilmember Benham voting against, to
amend the main motion to adopt a 90-day effective date for Ordinance No. 2016-3797 amending
Chapter 10 "Traffic Code" of the Code of Ordinances of the City of College Station, Texas by
addition Section 10-14 "Use of Wireless Communication Devices While Operating a Motor
Vehicle or Bicycle". The motion carried.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted six (6) for and one (1) opposed, with Councilmember Benham voting
against, to adopt the main motion, as amended, reflecting a 90-day effective date for Ordinance
No. 2016-3797 amending Chapter 10 "Traffic Code" of the Code of Ordinances of the City of
College Station, Texas by addition Section 10-14 "Use of Wireless Communication Devices While
Operating a Motor Vehicle or Bicycle". The motion carried.
5. Presentation, possible action and discussion regarding appointments to the following
boards and commissions:
Design Review Board
Historic Preservation Committee
Parks and Recreation Board
Anat Geva was appointed to the Historic Preservation Committee to fill the unexpired term of
Charlie Jones.
Megan Fuentes was appointed to the Parks and Recreation Board to fill the vacancy.
6. Adjournment.
There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council
at 8:26 p.m. on Thursday, August 11, 2016.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
WKSHP081516 Minutes Page 1
MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP
CITY OF COLLEGE STATION
AUGUST 15, 2016
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Jeff Capps, Assistant City Manager
Aubrey Nettles, Special Projects Coordinator
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Nancy Berry at 3:12 p.m. on Monday, August 15, 2016 in the CSU
Meeting/Training Facility, 1603 Graham Road, College Station, Texas 77842.
2. Presentation, possible action, and discussion on the FY 2016-2017 Proposed Budget.
Jeff Kersten, Assistant City Manager, provided a review of the proposed FY16-17 budget and
citywide budget issues. Public hearings for the tax rate are scheduled for August 31 and September
8, both at 7:00 p.m. Key decision points include Public Safety resources, maintaining existing
infrastructure, including streets and transportation systems, service level increases to address
growth and maintenance needs; the tax rate, etc. The budget and tax rate are scheduled to be
adopted September 22.
WKSHP081516 Minutes Page 2
GENERAL FUND
Revenues
Sales Tax, our largest revenue stream, accounts for 35.19%. The FY16 forecast is 1% higher than
FY15. Staff is projecting a 2% increase over FY16 year-end estimate for an estimated revenue of
$27.5 million.
Ad valorem taxes account for 27.56% of our general fund revenues. Our certified property
valuation is $7.99 billion, for an approximate 11.89% increase in value over last year. $284 million
is new value. We are continuing to see growth on the property value side. Our curr ent tax rate is
45.25 cents. The effective tax rate is 42.4282 cents and generates approximately the same revenues
on the same properties this year as last year. The rollback rate is calculated at 47.2820 cents. The
property tax revenues coming into the General Fund will be $21.5 million, and the Debt Service
Fund portion will be $15.1 million. Staff is proposing a tax rate of 47.25 cents. Council will need
to discuss the tax rate, vote to increase tax revenues, and call and hold the Public Hearings on the
tax rate to be considered.
Street maintenance is a top priority. A Roadway Maintenance Fee is being considered with a
dollar amount of $10 for residential customers and a corresponding fee for commercial customers.
This would generate approximately $4 million in annual revenue.
Total transfers from all Utilities are being proposed in the amount of $11,765,233 for 15.06% of
General Fund revenues.
Minimal changes are proposed in other revenue categories such as licenses and permits, charges
for service, etc. There is a proposed increase in development fees.
Expenditures
Police and Fire account for almost half of the expenditures. Department summaries were provided,
along with Service Level Adjustments and proposed projects:
Police: Five patrol officers, two vehicles, one CID police assistant, one digital evidence
technician, departmental maintenance items, and a tactical budget. The Service Level
Adjustment is a little over $933,000.
Fire: CEOC technology replacement, Phase 3 of 3 – Station 6 staffing (five firefighter
positions), equipment and supplies, and self-contained breathing apparatus replacements
(budgeted in CIP). The Service Level Adjustment is a little over $764,000.
Public Works: $3,362,740 in service level adjustments for additional street repair funds
(contingent on Roadway Maintenance Fee), pavement management assessment, traffic
signs and markings maintenance, warrant/intersection safety studies, transportation
improvement studies, corrective facilities maintenance increases, tree maintenance
program, equipment purchases, and Texas Avenue planter box replacement (budgeted in
CIP).
At 4:37 p.m., the Mayor recessed the Budget Workshop.
The Budget Workshop reconvened at 5:05 p.m.
WKSHP081516 Minutes Page 3
Parks and Recreation: $405,248 in service level adjustments for three groundsworker
positions, CAPRA reaccreditation, equipment purchases, and operations and
maintenance increases. Asset management plan items are budgeted in CIP. Also
included are items that are 25% - 100% funded by hotel occupancy funds: various
equipment purchases, pavilion fans, event bid fulfillments, event preparation and related
travel. Revenue projections for recreation programs are $872,650 with expenditures of
$3,299,759. The FY17 estimated subsidy is $2,427,109.
Library: $82,260 in service level adjustments for books and increased operations and
maintenance proposed by the City of Bryan.
Planning and Development Services: $384,251 in service level adjustments for a graduate
engineer, combination building inspector, engineering construction inspector, and
implementation of neighborhood plans.
Information Technology: $49,000 in service level adjustments for server access
management and security awareness training.
Fiscal Services: $119,682 in service level adjustments for temporary labor for ERP
implementation and a payroll clerk.
General Government: $406,457 in service level adjustments, including the City
Manager’s Office (ADA compliance upgrades, assistive technology and training), the
City Secretary’s Office (Municode recodification), Legal (Assistant City Attorney and
Municode legal review), and Human Resources (ERP temporary support, safety program
resources, and recruiting resources).
$1.7 million has been budgeted in the General Fund for the pay plan. The pay plan proposal
includes continuing the new salary structure implementation, 3% performance pay pool, 3%
market increase and Police Step Plan, aligning the structure in the new pay structure plus a 3%
performance pay for Fire, and targeted adjustments based on market demands and career
progression.
Non-departmental expenditures include:
General and Administrative transfers to offset expenditures incurred by service
departments.
Public Agency Funding for various public agencies, such as Lions Club, RVP, Arts
Council, Health District, Appraisal District, and Animal Shelter.
Rental of additional office space
Other transfers-out to the Economic Development Fund, to Northgate Parking Fund for
non-parking expenditures, and to Sanitation Fund for street sweeping.
Contingency
Other transfers-in from HOT Fund for qualifying tournaments and special events and for
Public Communications staffing and marketing, from Benefits Fund for Fitlife programs
for Police and Fire, from Drainage Fund for streets, and from various CIP Funds to offset
cost of project management.
GENERAL FUND FINANCIAL FORECAST
Revenues: We will continue with conservative revenue estimates and includes property value and
tax rate increases.
WKSHP081516 Minutes Page 4
Expenditures: New expenditures as proposed, the Pay Plan as proposed, and includes the estimated
O&M on CIP projects.
At 6:29 p.m., the Mayor recessed the Budget Workshop.
The Budget Workshop reconvened at 6:39 p.m.
GENERAL GOVERNMENT CAPITAL PROJECTS
Streets and Transportation: street rehabilitation projects, extension and capacity improvement
projects, traffic projects, pedestrian projects including University Drive Pedestrian Improvements
Phase II and future sidewalk projects, including Sidewalk Zone projects.
Parks: field redevelopment projects, Lincoln Center expansion, aquatics
renovations/improvements, and system-wide park improvements.
Parkland: Fun For All Playground design, various park development projects, improvements at
Raintree Park and John Crompton Park, and minor amenity improvements at various parks.
Facilities Projects: Facility projects include a library expansion, storage tank and containment
rehabilitation, Public Works compliance upgrades, City gateway signage, new Police Station
building construction, and Community Center planning/design. Council consensus was to add a
second gateway sign to the budget.
Technology Projects: Technology projects include ERP system replacement, CAD/RMS (Public
Safety) system replacement, fiber optic infrastructure, website design, storage upgrade, and fuel
system software replacement. Capital equipment purchases include Fire Department self-
contained breathing apparatus replacement and Police and Fire radio replacement.
DEBT SERVICE FUND
The FY17 rate of 19.5339 cents will generate an estimated property tax revenue of $15,129,437
and will satisfy the FY17 debt service requirement. 50% of the Cemetery debt service will be paid
from the tax rate in FY17.
3. Presentation, possible action and discussion on the 2016-2017 ad valorem tax rate; and
calling two public hearings on a proposed ad valorem tax rate for FY 2016-17.
This item was not discussed.
WKSHP081516 Minutes Page 5
4. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the
College Station City Council at 7:33 p.m. on Monday, August 15, 2016.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
WKSHP081616 Minutes Page 1
MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP
CITY OF COLLEGE STATION
AUGUST 16, 2016
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Capps, Assistant City Manager
Jeff Kersten, Assistant City Manager
Aubrey Nettles, Special Projects Coordinator
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Nancy Berry at 3:07 p.m. on Tuesday, August 16, 2016 in the CSU
Meeting/Training Facility, 1603 Graham Road, College Station, Texas 77842.
2. Executive Session: Council did not go into Executive Session.
3. Take action, if any, on Executive Session,
No action.
4. Presentation, possible action, and discussion on the FY 2016-2017 Proposed Budget.
WKSHP081616 Minutes Page 2
Jeff Kersten, Assistant City Manager, continued his review of the proposed FY15-16 budget and
citywide budget issues.
OUTSIDE AGENCY FUNDING
Jeff Kersten, Assistant City Manager, proved a brief overview of the outside agency funding
requests. Requests from General Fund amounted to $$1,250,161 for:
Noon Lions Club ($15,000)
Arts Council ($35,000) for operations and maintenance.
Aggieland Humane Society ($235,000)
Brazos County Appraisal District ($288,661)
Brazos County Health Department ($326,500)
Research Valley Partnership ($350,000).
Keep Brazos Beautiful requested a total of $51,190 from the Sanitation Fund.
$3,158,206 from the Hotel Tax Fund has been requested from various outside agencies:
Veterans Memorial ($25,000)
Chamber of Commerce ($25,000)
Arts Council O&M ($91,000)
Arts Council Marketing/Public Support ($43,500)
Arts Council Affiliate Funding ($348,400)
Easterwood Advertising ($102,690)
CVB O&M ($2,122,616) It was recommended that the CVB draw down their reserves as
low as reasonably possible and use it for the build-out. Staff was requested to bring back
a memo stating a realistic reserve rate.
CVB Grant Funding ($400,000)
Mayor Berry recessed the budget workshop at 4:48 p.m.
The budget workshop reconvened at 5:18 p.m.
Research Valley Partnership ($350,000): Councilmember Benham recommended reducing the
funding request by $150,000 and moving those funds into the City’s economic development
efforts. There was no consensus to do so.
Mayor Berry recessed the budget workshop at 6:23 p.m.
The budget workshop reconvened at 6:32 p.m.
SPECIAL REVENUE FUNDS
Hotel Tax Fund FY 17
Projected HOT Revenues: $5,391,000
WKSHP081616 Minutes Page 3
Expenditures – City Operations: $7,379,890
Parks Programs and Events (includes HOT funded PARD SLAs)
Sports Tournament Promotional Fund:
Veterans Park Build Out Phase 1
Southeast Park
Other Capital Purchases (including wrapped vehicle)
Preferred Access Payment
Public Communications Staffing & Marketing
Miscellaneous Programs and Events
HOT Funded Outside Agency Requests: $3,158,206
Mr. Kersten gave a brief overview of the Court and Police special revenue funds: Court
Technology Fee Fund, Court Security Fee Fund, Juvenile Case Manager Fee Fund, Truancy
Prevention Fee Fund, Efficiency Time Payment Fee Fund, and Police Seizure Fund.
The Cemetery special revenue funds were reviewed, including the Memorial Cemetery Fund,
Memorial Cemetery Endowment Fund, and Texas Avenue Cemetery Endowment Fund. The
Memorial Cemetery Fund expenditures include a transfer for one-half of the debt service. The
service level adjustments for the Memorial Cemetery Endowment Fund include the Jewish Faith
section, equipment purchases, and wayfinding signage.
Other special revenue funds were reviewed: Wolf Pen Creek TIF Fund, West Medical District
TIRZ No. 18 Fund, East Medical District TIRZ No. 19 Fund, Public Educational and
Governmental (PEG) Channel Access Fund, and the R.E. Meyer Estate Restricted Gift Fund.
ENTERPRISE FUNDS
The Electric Fund has a budget of a little over $104 million, and proposed a 1% decrease in
residential and commercial rates. Service level adjustments in two electric line technicians, hydro
excavation vacuum trailer, SCADA Cyber Vulnerability Assessment, dog bite safety training, and
a Learning Thermostat Rebate program. Capital project funding from cash is $16,600,000.
The Water Fund has a budget of a little over $17 million and proposes no rate increase. Service
level adjustments include an environmental technician and vehicle, expansion of W/WW
specifications, Corrosion Control Program Phase II, equipment purchases, Chlorine Disinfection
Booster system (from proceeds of sale of effluent), irrigation clock replacement (from proceeds of
sale of effluent), and a fire flow test fee to offset the cost testing. Capital project funding from
cash is $1,850,000.
The Wastewater Fund has a budget of a little over $20 million and proposes an 8% rate increase.
Service level adjustments include an engineer in training position, expansion of W/WW
specifications, equipment purchases, and additional security cameras at Carters Creek Wastewater
Treatment Plant. Capital project funding from cash is $7 million. Due to the amount of future
capital expenditures, it is expected there will be additional rate increases in the next few years.
WKSHP081616 Minutes Page 4
The Sanitation Fund has a budget of $9.8 million and proposes no rate increase. There are no
service level adjustments.
The Drainage Utility Fund: no rate change is proposed. Service level adjustments include a
drainage equipment operator, a dump truck, and drainage maintenance repair funds.
The Northgate Parking Fund: no rate change is proposed. Service level adjustments include hand-
held citation writers and ADA compliance upgrades.
INTERNAL SERVICE FUNDS
Self-Insurance Funds
Employee Benefits Fund (includes a 10% increase in City contribution and funding for the
City health clinic)
Property and Casualty Fund
Workers Compensation Fund
Unemployment Compensation Fund
Equipment Replacement Fund
Revenues are derived from contributions from departments based on useful life and
anticipated replacement cost for such items as fleet, copiers, public safety equipment, etc.
Expenditures: $1,026,504 is budgeted for new fleet and equipment purchases.
Fleet Maintenance Fund
Revenues: charges for service received from other City departments
Expenditures are for operations and maintenance
Service level adjustments are for environmental and safety compliance upgrades
It was suggested that we also establish a separate Building Maintenance Fund.
Utility Customer Service
Revenues: charges to the Electric, Water, Wastewater, Sanitation, and Drainage utilities
Expenditures: operations and maintenance. Meter reading was contracted out in FY16
Service Level adjustments include contract labor of ERP implementation and one
additional Billing Services Customer Service Representative.
5. Presentation, possible action and discussion on the 2016-2017 ad valorem tax rate; and
calling two public hearings on a proposed ad valorem tax rate for FY 2016-17.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to hold two public hearings
on the tax rate of 47.2500 cents per $100 valuation on August 31 and September 8, both at 7:00
p.m. The motion carried unanimously.
WKSHP081616 Minutes Page 5
6. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the
College Station City Council at 8:32 p.m. on Tuesday, August 16, 2016.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:216-0386 Name:Advanced Funding Agreement - TXDoT FM60 DDI
Status:Type:Agreement Consent Agenda
File created:In control:6/24/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding the approval of a Resolution allowing the
Mayor to sign an Advance Funding Agreement (AFA) with the Texas Department of Transportation
(TXDOT) in the amount of $43,500 for the cost participation in the reconstruction of the FM 2818 and
FM 60 interchange.
Sponsors:Troy Rother
Indexes:
Code sections:
Attachments:Ready Partial-Execute_0506-01-105_TxDOT-CoCS_AFA-VolTIP_2016-08-04 (002) with resolution
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding the approval of a Resolution allowing the Mayor to sign an Advance
Funding Agreement (AFA)with the Texas Department of Transportation (TXDOT)in the amount of $43,500 for the cost
participation in the reconstruction of the FM 2818 and FM 60 interchange.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Improving Mobility
Recommendation(s): Staff recommends approval of the Resolution.
Summary:The reconstruction of the FM 2818 and FM 60 interchange consists of pavement,traffic signals,lighting,
pavement markings,and pedestrian and bicycle facility improvements.The interchange improvement will include
construction of a Diverging Diamond Interchange (DDI).The City of College Station will be financially responsible for the
powder coating of the traffic signal poles and mast arms as well as operational enhancements.The City’s participation to
this interchange is fixed at $43,500.
Budget & Financial Summary: Funds are budgeted and available in the Streets Capital Improvement Projects Funds.
Legal Review: Yes.
Attachments:
1.Resolution
2.Advance Funding Agreement (includes project map)
College Station, TX Printed on 8/19/2016Page 1 of 1
powered by Legistar™
RESOLUTION NO. ____________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING AN ADVANCED FUNDING AGREEMENT WITH THE STATE OF TEXAS ACTING THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION (“TXDoT”) AUTHORIZING THE EXPENDITURE OF $43,500.00 FOR CERTAIN PUBLIC ROADWAY IMPROVEMENTS INCLUDING AESTHETIC AND OPERATIONAL ENHANDCEMENTS TO CONSTRUCTION OF A DIVERGING DIAMOND INTERCHANGE AT FARM TO MARKET ROAD 60 (AKA UNIVERSITY BOULEVARD) AND FARM TO MARKET ROAD 2818 (AKA HARVEY MITCHELL PARKWAY); AND CONTAINING OTHER PROVISIONS RELATED TO THE SUBJECT MATTER.
WHEREAS, TXDoT has deemed it necessary to make certain highway improvements at the
interchange of Farm to Market Road 60 (aka University Boulevard) and Farm to Market Road 2818
(Harvey Mitchell Parkway) including reconstructing said interchange consisting of pavement, traffic
signals, lighting, pavement markings and pedestrian and bicycle facility improvements (the “Project”);
and
WHEREAS, the City Council of the City of College Station, Texas, desires to participate in said Project
by funding portions of the Project including traffic signals with aesthetic and operational
enhancements; and which interchange improvements include construction of a Diverging Diamond
Interchange with installation of traffic signals as part of the Project; and by entering into this Advance
Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement
on System Projects with No Required Match; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble are hereby declared true and correct. PART 2: That the City Council hereby approves an agreement with TXDoT for the City to contribute an amount not to exceed $43,500.00 for the costs associated with the City’s share of the Project as set forth in the Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement on System Projects with No Required Match as set forth in Exhibit “A” attached hereto. PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED this ___ day of _______, A.D. 2016. ATTEST: APPROVED: ______________________________ _________________________________ City Secretary MAYOR
APPROVED: _______________________________ City Attorney
CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
STATE OF TEXAS §
COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT FOR VOLUNTARY
LOCAL GOVERNMENT CONTRIBUTIONS
TO TRANSPORTATION IMPROVEMENT
ON SYSTEM PROJECTS WITH NO REQUIRED MATCH
THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas
Department of Transportation, called the “State”, and the City of College Station, acting by and
through its duly authorized officials, called the “Local Government.”
WITNESSETH
WHEREAS, Transportation Code, Chapters 201, 221, and 361, authorize the State to lay out,
construct, maintain, and operate a system of streets, roads, and highways that comprise the State
Highway System; and,
WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221,
authorize the State to contract with municipalities and political subdivisions; and,
WHEREAS, Texas Transportation Commission Minute Order Number 114491 authorizes
the State to undertake and complete a highway improvement generally described as; reconstruct
interchange, specifically FM 60 and FM 2818, consisting of pavement, traffic signals, lighting,
pavement markings, and pedestrian and bicycle facility improvements; and,
WHEREAS, the Local Government has requested that the State allow the Local Government to
participate in said improvement by funding that portion of the improvement described as: TxDOT
Right-of-Way Easement will include traffic signals with aesthetic and operational enhancements. The
interchange improvements include construction of a Diverging Diamond Interchange (DDI). The
installation of traffic signals will be part of the interchange improvements, called the “Project"; and,
WHEREAS, the State has determined that such participation is in the best interest of the citizens of
the State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State
and the Local Government do agree as follows:
AFA-AFA_VolTIP Page 1 of 6 Revised 04/29/2016
CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
AGREEMENT
1. Time Period Covered
This agreement becomes effective when signed by the last party whose signing makes the
agreement fully executed, and the State and the Local Government will consider it to be in full
force and effect until the Project described in this agreement has been completed and accepted
by all parties or unless terminated, as provided for by this agreement.
2. Project Funding and Work Responsibilities
A. The State will authorize the performance of only those Project items of work which the Local
Government has requested and has agreed to pay for as described in Attachment A, Payment
Provision and Work Responsibilities which is attached to and made a part of this contract. In
addition to identifying those items of work paid for by payments to the State, Attachment A,
Payment Provision and Work Responsibilities, also specifies those Project items of work that
are the responsibility of the Local Government and will be carried out and completed by the
Local Government, at no cost to the State.
B. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local
Government shall remit its remaining financial share for the State’s estimated construction
oversight and construction costs.
C. In the event that the State determines that additional funding by the Local Government is
required at any time during the Project, the State will notify the Local Government in writing.
The Local Government shall make payment to the State within thirty (30) days from receipt of
the State’s written notification.
D. Whenever funds are paid by the Local Government to the State under this agreement, the
Local Government shall remit a check or warrant made payable to the "Texas Department of
Transportation." The check or warrant shall be deposited by the State and managed by the
State. The funds may only be applied by the State to the Project. If after final Project
accounting any excess funds remain, those funds may be applied by the State to the Local
Government's contractual obligations to the State under another advance funding agreement
with approval by appropriate personnel of the Local Government.
3. Right of Access
If the Local Government is the owner of any part of the Project site, the Local Government shall
permit the State or its authorized representative access to the site to perform any activities
required to execute the work.
4. Adjustments Outside the Project Site
The Local Government will provide for all necessary right of way and utility adjustments needed
for performance of the work on sites not owned or to be acquired by the State.
5. Responsibilities of the Parties
The State and the Local Government agree that neither party is an agent, servant, or employee
of the other party and each party agrees it is responsible for its individual acts and deeds as well
as the acts and deeds of its contractors, employees, representatives, and agents.
AFA-AFA_VolTIP Page 2 of 6 Revised 04/29/2016
CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
6. Document and Information Exchange
The Local Government agrees to electronically deliver to the State all general notes,
specifications, contract provision requirements and related documentation in a Microsoft® Word
or similar document. If requested by the State, the Local Government will use the State's
document template. The Local Government shall also provide a detailed construction time
estimate including types of activities and month in the format required by the State. This
requirement applies whether the local government creates the documents with its own forces or
by hiring a consultant or professional provider. At the request of the State, the Local Government
shall submit any information required by the State in the format directed by the State.
7. Interest
The State will not pay interest on funds provided by the Local Government. Funds provided by
the Local Government will be deposited into, and retained in, the State Treasury.
8. Inspection and Conduct of Work
Unless otherwise specifically stated in Attachment A, Payment Provision and Work
Responsibilities, to this contract, the State will supervise and inspect all work performed
hereunder and provide such engineering inspection and testing services as may be required to
ensure that the Project is accomplished in accordance with the approved plans and
specifications. All correspondence and instructions to the contractor performing the work will be
the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this
contract, all work will be performed in accordance with the Standard Specifications for
Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and
incorporated in this agreement by reference, or special specifications approved by the State.
9. Increased Costs
If any existing or future local ordinances, commissioners court orders, rules, policies, or other
directives, including but not limited to outdoor advertising billboards and storm water drainage
facility requirements, are more restrictive than State or Federal Regulations, or if any other locally
proposed changes, including but not limited to plats or replats, result in increased cost to the
department for a highway improvement project, then any increased costs associated with the
ordinances or changes will be paid by the Local Government. The cost of providing right of way
acquired by the State shall mean the total expenses in acquiring the property interests either
through negotiations or eminent domain proceedings, including but not limited to expenses
related to relocation, removal, and adjustment of eligible utilities.
10. Maintenance
Upon completion of the Project, the State will assume responsibility for the maintenance of the
completed Project unless otherwise specified in Attachment A to this agreement.
11. Termination
A. This agreement may be terminated in the following manner:
1. By mutual written agreement and consent of both parties;
2. By either party upon the failure of the other party to fulfill the obligations set forth in this
agreement; or
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CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
3. By the State if it determines that the performance of the Project is not in the best interest
of the State.
B. If the agreement is terminated in accordance with the above provisions, the Local
Government will be responsible for the payment of Project costs incurred by the State on
behalf of the Local Government up to the time of termination.
C. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds
due to the Local Government, the State, or the Federal Government will be promptly paid by
the owing party.
12. Notices
All notices to either party by the other required under this agreement shall be delivered personally
or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice
being permitted to the extent permitted by law but only after a separate written consent of the
parties), addressed to such party at the following addresses:
Local Government:
Public Works Director
City of College Station
P.O. Box 9960
College Station, Texas 77842
State:
Director of Contract Services
Texas Department of Transportation
125 E. 11th Street
Austin, Texas 78701
All notices shall be deemed given on the date so delivered or so deposited in the mail, unless
otherwise provided in this agreement. Either party may change the above address by sending
written notice of the change to the other party. Either party may request in writing that such
notices shall be delivered personally or by certified U.S. mail and such request shall be honored
and carried out by the other party.
13. Sole Agreement
In the event the terms of the agreement are in conflict with the provisions of any other existing
agreements between the Local Government and the State, the latest agreement shall take
precedence over the other agreements in matters related to the Project.
14. Successors and Assigns
The State and the Local Government each binds itself, its successors, executors, assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns,
and administrators of such other party in respect to all covenants of this agreement.
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CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
15. Amendments
By mutual written consent of the parties, this agreement may be amended prior to its expiration.
16. State Auditor
The state auditor may conduct an audit or investigation of any entity receiving funds from the
State directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with access
to any information the state auditor considers relevant to the investigation or audit.
17. Insurance
If this agreement authorizes the Local Government or its contractor to perform any work on State
right of way, before beginning work the entity performing the work shall provide the State with a
fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of
coverage in the amounts and types specified on the Certificate of Insurance for all persons and
entities working on State right of way. This coverage shall be maintained until all work on the
State right of way is complete. If coverage is not maintained, all work on State right of way shall
cease immediately and the State may recover damages and all costs of completing the work.
18. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
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CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
_________________________________
Signature
_________________________________
Typed or Printed Name
_________________________________
Title
_________________________________
Date
THE STATE OF TEXAS
_________________________________
District Engineer
_________________________________
Date
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CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
ATTACHMENT A
PAYMENT PROVISION AND WORK RESPONSIBILITIES
The Local Government has requested that the aesthetic and operational enhancements
shown below be added to the State's proposed highway improvement project to
reconstruct FM 60 (Raymond Stotzer Parkway) and FM 2818 (Harvey Mitchell Parkway) to a
Diverging Diamond Interchange (DDI). The Local Government has requested that the
traffic signal poles and mast arms receive a powder coating, which is beyond the
standard finish provided by the State for these elements. The Local Government's
participation to this Project is fixed at $43,500.00; includes the State's direct cost for
construction and State’s direct cost for construction engineering and contingencies; and is
as follows:
Total payment by the Local Government to the State: $43,500.00 is due upon execution of
this Agreement.
MAINTENANCE
Upon completion of the Project, the Local Government shall be responsible for electricity and
maintenance costs of all traffic signals within the project limits. The State will assume
responsibility for the maintenance of the other items within the completed Project in
accordance with the Municipal Maintenance Agreement in effect at the time the maintenance
is required.
Cost (%)Fixed Cost
1 Additional Cost for Powder Coating (Signal Poles / Mast Arms,
Strain Poles) and Priority Control System (Preemption)8 $3,000 100%$24,000.00
2 Additonal Cost for Ethernet Switch 1 $1,800 100%$1,800.00
3 Additional Cost for CCTV Camera Unit (Pan, Tilt & Zoom
Capability)1 $12,000 100%$12,000.00
4 Additional Cost for Powder Coating (7' Pedestrian Pole
Assemblies and 9' Pedestrian Push Button Poles)16 $0 100%$0.00
Subtotal of Requested Improvements 100%$37,800.00
Indirect State Costs (6.38%)N/A N/A N/A N/A
TOTAL $43,500.00
N/A
N/A
Item
Number
Direct State Costs - Construction Engineering and Contingencies
(15%)
Direct State Construction Cost - (by State) (Items 1-4)
Description
100%$5,700.00N/A
100%$37,800.00N/A
Quantity Unit Price Local Participation
AFA-AFA_VolTIP Page 1 of 2 Attachment A
CSJ #_0506-01-105___________
District # 17 - Bryan________
Code Chart 64 #_09050_______
Project: FM 60 DDI
ATTACHMENT A
LOCATION MAP OF PROPOSED WORK
AFA-AFA_VolTIP Page 2 of 2 Attachment A
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:216-0445 Name:Resolution to Set 2nd Public Hearing on Water and
Wastewater Impact Fees
Status:Type:Resolution Consent Agenda
File created:In control:7/14/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding approval of a Resolution setting a public
hearing date of September 22, 2016 at 3:00 p.m., to consider the imposition of water and wastewater
impact fees.
Sponsors:Alan Gibbs
Indexes:
Code sections:
Attachments:15B RES hearing w-ww IF
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding approval of a Resolution setting a public
hearing date of September 22,2016 at 3:00 p.m.,to consider the imposition of water and wastewater
impact fees.
Relationship to Strategic Goals:Core Services and Infrastructure,and a Diverse Growing
Economy
Recommendation(s):Staff recommends approval of the resolution.
Summary:This resolution sets the date and time for a public hearing on water and wastewater
impact fees.On November 12,2015,City Council directed staff to bring forward contracts for
engineering firms to perform studies regarding possible implementation of impact fees for water,
wastewater,and roadways.On January 28th,the City Council approved a contact with Freese and
Nichols,Inc.for the water and wastewater impact fee study.In accordance with Local Government
Code 395.047,a resolution must be approved by City Council to establish a public hearing date to
consider the imposition of citywide water impact fees,and for the imposition of citywide and extra-
territorial jurisdiction wastewater impact fees.The first public hearing to consider the land use
assumptions and capital improvements plans was at the July 14th City Council meeting.
Budget & Financial Summary:N/A
Legal Review: Yes.
Attachments:
1.Resolution
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File #:16-0445,Version:2
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RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE C ITY OF COLLEGE STATION,
TEXAS, SETTING A PUBLIC HEARING DATE OF SEPTEMBER 22, 2016, FOR
CONSIDERATION OF THE IMPOSITION OF WATER AND WASTEWATER IMPACT
FEES.
WHEREAS, the City Council of the City of College Station, Texas (“City”) is considering
impact fees for water and wastewater services; and
WHEREAS, § 395.047 Texas Local Government Code sets forth that a political subdivision
must adopt an order or resolution establishing a public hearing date to discuss the imposition
of impact fees; and
WHEREAS, the Impact Fee Advisory Committee for Water and Wastewater has reviewed and
made its recommendations to City Council; and
WHEREAS, in accordance with the aforesaid statutory requirement the City Council desires to
call a public hearing to discuss and consider water and wastewater impact fees, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the facts and recitations set forth in the preamble of this Resolution are
hereby declared true and correct.
PART 2: That the City Council of the City of College Station, Texas hereby calls for a
public hearing to be held during the regular Council session on September 22,
2016 at 3:00 p.m. in the City Council Chambers at 1101 Texas Avenue, College
Station, Texas. The purpose of this public hearing is to discuss the imposition
of system-wide impact fees for water and wastewater services.
PART 2: That the City Council herein ratifies, authorizes and directs all actions of City
staff to notice said public hearing including all reasonable measures to give
effect to this Resolution such as preparing notice in accordance with § 395.049
Texas Government Code.
ADOPTED this 25th day of August, A.D. 2016.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary MAYOR
APPROVED:
_______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0452 Name:Larry J. Ringer Library Interlocal Agreement
Renewal with City of Bryan
Status:Type:Renewal Consent Agenda
File created:In control:7/19/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding the renewal of the Interlocal Agreement with
the City of Bryan for Management of the Larry J. Ringer Library.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:Library ILA FINAL
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the renewal of the Interlocal Agreement with
the City of Bryan for Management of the Larry J. Ringer Library.
Relationship to Strategic Goal:Neighborhood Integrity; Diverse Growing Economy
Recommendation(s):Staff recommends approval.
Summary:The Interlocal Agreement with the City of Bryan for management of the Larry J.Ringer
Library expires October 1,2016.The renewal Interlocal Agreement will extend that service for
another year,with one additional year (auto renewal)for a total of two years.During this time period,
the Larry J.Ringer Library will undergo expansion as one of the 2008 Bond projects.The Interlocal
Agreement will be revisited once the project is complete.
Changes were made to the Interlocal Agreement pertaining to the recent Library Audit.
·1.04 BRYAN shall be responsible for routine janitorial service of the interior of the Larry J.
Ringer Library building and any other buildings over which it has control.The City of College
Station shall,however,re-evaluate the cost/benefit of full-time custodial staff at the COLLEGE
STATION library.
·2.04 The library System Director will review and consider implementation of the College
Station 2014 Library Audit Report and findings and will work with College Station over the
extended term of the agreement for possible implementation of the findings.Any savings in
personnel costs would be recaptured,so as to supplement the Ringer Library materials
budget.
·9.01 Within twenty (20)calendar days of the end of the previous month,BRYAN shall send to
the COLLEGE STATION City Manager or his representative a monthly expense budget report
and account activity report.
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File #:16-0452,Version:1
Budget & Financial Summary:N/A
Legal Review: Yes
Attachments:
1.Interlocal Agreement (clean version)
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Bryan + College Station Public Library System 1
CS Contract # 16-
INTERGOVERNMENTAL CONTRACT
BETWEEN BRYAN AND COLLEGE STATION
This agreement is entered into by and between the City of College Station (hereinafter
referred to as “COLLEGE STATION”) and the City of Bryan (hereinafter referred to as “BRYAN”)
and shall be effective on the 1st day of October 2016.
RECITALS
WHEREAS, BRYAN and COLLEGE STATION are home rule municipalities as defined by
the Texas Local Government Code; and
WHEREAS, home rule cities are authorized to enter into agreements with one another for
the performance of any governmental service, activity or undertaking; and
WHEREAS, by voter approval of a referendum on the 25th day of March, 1995, COLLEGE
STATION expanded library services and constructed its own library facility, hereinafter referred
to as the Larry J. Ringer Library, within its city limits; and
WHEREAS, BRYAN has operated a community library since 1903 and has received
accreditation by the Texas State Library; and
WHEREAS BRYAN has the expertise to manage a library system that is accredited by the
Texas State Library; and
WHEREAS, BRYAN and COLLEGE STATION previously partnered together by mutual
agreement for a combined Library System which has included libraries located in both
municipalities; and
WHEREAS, BRYAN and COLLEGE STATION desire to continue such a shared program,
as being in the best interests of providing a cost effective service to their shared communities.
NOW, THEREFORE, in consideration of the promises and mutual agreements contained
herein, the entities agree as follows:
ARTICLE I. PREMISES
1.01 COLLEGE STATION shall lease, own or otherwise provide premises to BRYAN suitable
for use as a library. Currently these premises are located at 1818 Harvey Mitchell Pkwy.
S., College Station, TX 77845 and shall sometimes herein be referred to as the Premises
or the Larry J. Ringer Library. The Premises shall, at a minimum, include 15,000 square
feet of heated/air conditioned floor space. Said Premises shall be located within the city
limits of COLLEGE STATION as provided by the terms of this Agreement.
1.02 In the event that COLLEGE STATION requires the relocation or expansion of the
Premises, COLLEGE STATION shall pay the cost of same.
1.03 Except as may be expressly set forth herein, COLLEGE STATION shall be responsible
for maintenance, repairs, and expansion of the grounds and the structures on the
Premises.
Bryan + College Station Public Library System 2
CS Contract # 16-
1.04 BRYAN shall be responsible for the routine janitorial service of the interior of the Larry J.
Ringer Library building and any other buildings over which it has control.
1.05 BRYAN shall promptly notify COLLEGE STATION in the event any grounds or structural
defect or flaw is discovered on the premises.
ARTICLE II. MANAGEMENT AND STAFFING
2.01 BRYAN shall be responsible for providing College Station Library Services. COLLEGE
STATION shall pay for these services as set forth in this Agreement, including Exhibits
“A” and “B” which are attached hereto and incorporated by reference herein.
2. 02 A Library System Director shall be engaged by BRYAN whose responsibilities include
overseeing the provision of College Station Library Services. All employees, contractors,
agents, and volunteers engaged in providing College Station Library Services on the
Premises or elsewhere shall be considered those of BRYAN, and such people shall
provide services under the supervision and direction of the Library System Director.
2.03 Upon termination of this Agreement, BRYAN’s employees in good standing located at the
Larry J. Ringer Library may elect to apply for employment with BRYAN, if positions are
available. In any event, the said employees may apply for employment as library
employees with COLLEGE STATION. Upon transfer of employment to COLLEGE
STATION, COLLEGE STATION shall provide to its library employees the same benefits
as provided to other COLLEGE STATION employees. COLLEGE STATION shall waive
any waiting period for any and all benefits, unless otherwise required by law.
ARTICLE III. BOOKS AND OTHER MATERIALS
3.01 BRYAN shall be responsible for the purchase of materials for the Larry J. Ringer Library
after conferring with the COLLEGE STATION City Manager or his designee. The
COLLEGE STATION Parks Director shall review and approve the Library System
Director’s recommended selection of Larry J. Ringer library materials. The Library System
Director may be given access to one or more College Station library funds as COLLEGE
STATION may authorize to enable BRYAN to carry out its obligations hereunder.
3.02 All books and other materials related to providing College Station Library Services,
including but not restricted to DVDs, audio books and periodicals and any other physical
and electronic assets purchased with the Larry J. Ringer Library budgeted funds shall
belong to and remain the property of COLLEGE STATION. BRYAN shall account for all
materials that are the property of COLLEGE STATION. For purposes of this Agreement,
“materials” means books and other materials recited above as well as any and all online
subscriptions and electronically available data bases, the Internet, intranet and similar
services made available to patrons of the Larry J. Ringer Library.
3.03 BRYAN shall exercise the same degree of care in the keeping, preservation, and
maintenance of materials and other physical assets on the Premises as it exercises in the
keeping, maintenance, and preservation of its own public library property.
Bryan + College Station Public Library System 3
CS Contract # 16-
3.04 BRYAN shall ensure that The Larry J. Ringer Library will maintain a materials collection
that is typical for a library of its size serving a family and college-oriented community like
COLLEGE STATION for use by the general public.
ARTICLE IV. PROGRAMS AND OTHER SERVICES
4.01 BRYAN agrees to provide College Station Library Services as set forth in this Agreement.
This includes providing, managing and paying personnel necessary to operate the Larry
J. Ringer Library; maintaining regular hours of business; purchasing materials and
electronic subscriptions or rights of access to various data bases for the library, managing
the borrowing or accessing of materials; tracking when materials are accessed. checked
out, returned, paid for, fines paid and revenue received; operational budgeting; paying
invoices associated with library activity; maintaining software related to the provision of
library functions; and any and all other library services typical to the overall functioning of
the Premises as a public library unless expressly provided for otherwise pursuant to the
terms of this Agreement. The term College Station Library Services shall also include a
portion of the salaries and benefits for the Library System Director as well as a pro rata
share of indirect costs as set forth in Exhibit “B” attached hereto and incorporated herein
by reference.
4.02 BRYAN operates one or more libraries outside of the city limits of COLLEGE STATION.
Collectively the libraries operated by BRYAN on the Premises and elsewhere throughout
the community at large shall be referred to as the Bryan + College Station Library System
(the “System”). This includes operation of the Twin City Inter-Library Loan Program under
the direction of Library System Director. The Twin City Inter-Library Loan Program is the
van delivery service that transfers library materials between the Larry J. Ringer Library
and other libraries within the System. This loan program is included in the College Station
Library Services to be provided by BRYAN to the Premises and the program costs are
shared equally (50/50) among the parties. Program costs shall include vehicle
replacement, maintenance, fuel, and staff time and will be reconciled at the end of each
fiscal year, as provided in paragraph 7.02 and Exhibit A. All City of Bryan employees who
drive vehicles for the Twin City Inter-Library Loan Program shall be in compliance with the
City of Bryan’s driver safety program as outlined in the City of Bryan Employee Handbook.
4.03 College Station Library Services to be performed by BRYAN include the housing,
operation, upgrade and maintenance of the main computer system used by the Bryan +
College Station Library System to check in and out items, track book collections, and other
collections, etc. BRYAN will perform system back-ups, generate overdue notices and
other reports as necessary. Significant upgrades and replacement of the main computer
system and any other shared information technology may occur only with mutual
agreement of both Cities.
4.04 Except as provided above, COLLEGE STATION shall maintain all hardware and software
for the work stations that are in use at the Larry J. Ringer Library; and, notwithstanding
any provision in this Agreement to the contrary, those workstations and the hardware and
software related thereto remain the property of COLLEGE STATION.
Bryan + College Station Public Library System 4
CS Contract # 16-
4.05 BRYAN and COLLEGE STATION agree to maintain a secure network tunnel related to
the Premises use as a public library and provision of College Station Library Services
between the two entities for the purpose of maintaining interoperability and carrying out
the obligations of each party as set forth in this Agreement.
ARTICLE V. HOURS OF OPERATION
5.01 The Bryan + College Station Public Library System shall maintain operating hours as the
parties shall mutually agree upon on an annual basis, subject to annual budget
appropriations.
ARTICLE VI. INSURANCE AND LIABILITY
6.01 COLLEGE STATION shall maintain insurance on the Premises for the Larry J. Ringer
Library, including the structures, as well as insurance for personal injury or property
damage as it requires for other municipal property. COLLEGE STATION will maintain
liability insurance on all vehicles owned by it used to fulfill its obligations hereunder,
including property damage and bodily injury.
6.02 BRYAN shall maintain workers compensation coverage for its employees on the Premises
and shall carry such other liability insurance coverage for its employees, contractors,
volunteers and agents engaged in providing services pursuant to this Agreement as it
would for its other libraries within the System.
6.03 Hold Harmless. The parties agree to hold each other harmless from and against any and
all claims, losses, damages, causes of action, suits and liabilities of every kind, including
all expenses of litigation, court costs and attorney’s fees, for injury or death of any person,
for damage to any property, or for any breach of contract, arising out of or in connection
with the terms of this Agreement, as permitted by law.
6.04 The insurance benefits provided by BRYAN to the employees retained under the terms of
this Agreement shall be the same as provided to all other BRYAN employees.
6.05 BRYAN shall, to the extent permitted by law, indemnify, and hold COLLEGE STATION
harmless from any liability incurred from the hiring, employment or termination of any
employee under this Agreement, and its use of any contractor, agent or volunteer in
providing College Station Library Services.
ARTICLE VII. FINANCIAL
7.01 COLLEGE STATION and BRYAN agree to abide by and share in the development and
implementation of a budget for the Premises as set forth herein. The budget shall include
at a minimum the cost of College Station Library Services to be performed by BRYAN, the
cost of janitorial services, the cost of maintaining and purchasing library materials, building
and premises maintenance and operation, and any and all other miscellaneous costs as
may be required or desired by COLLEGE STATION related to the upkeep and
Bryan + College Station Public Library System 5
CS Contract # 16-
improvement of the Premises. Said costs shall collectively be referred to as the College
Station Library Costs. COLLEGE STATION is responsible for paying the College Station
Library Costs as set forth herein.
7.02 By May 31st of each year, BRYAN shall submit to COLLEGE STATION its projected costs
in providing College Station Library Services and janitorial services. The projected costs
in providing such services shall be provided by BRYAN to COLLEGE STATION in such
reasonable detail as COLLEGE STATION may require. COLLEGE STATION shall
prepare a complete budget for the College Station Library Costs which shall include the
projected costs of College Station Library Services and janitorial services to be provided
by BRYAN. Such budget shall be a part of the COLLEGE STATION general budget and
shall include all costs necessary to operate the Premises in a professional manner,
including those expenditures associated with operating the library.
7.03 Both parties agree that the proposed budget for College Station Library Services shall be
duly approved by the governing body for each. Both parties will advise the other as to the
approved annual budget as promptly as possible. It is understood by the parties that the
approval of the budget is a legislative function.
7.04 Total Bryan + College Station Library System revenues will be allocated to each City
respectively based upon the ratio of the present number of each City’s materials to the
total number of materials in the Bryan + College Station Library System. Restricted gift
revenue, endowments and other financial resources not generated as revenue from the
provision of library services will be excluded from this calculation. At the end of each
budget cycle actual expenditures shall be offset by credits pursuant to the formula as set
forth in Exhibit “A.”
7.05 At the time the proposed costs for College Station Library Services and janitorial services
is submitted by BRYAN as described in this article, the BRYAN City Manager or his
representative shall include a cover letter indicating what amounts, if any, remain unspent
or unencumbered or how much is still owed for which there is an insufficient budgeted
amount from the College Station Library Services and janitorial services line items that
were adopted as part of the budget for the College Station Library Costs for the most
recently closed fiscal year. Said funds shall be applied as an adjustment to or against the
next fiscal year’s College Station Library Services, as the case may be.
7.06 In the event this Agreement is terminated, all unspent or unencumbered funds and all
remaining revenue allocations shall be promptly remitted to COLLEGE STATION.
7.07 The computation of the actual amount to be paid by COLLEGE STATION to BRYAN each
fiscal year shall be as described in “Exhibit A”.
7.08 No budgetary transfer of funds involving capital accounts shall be made without the
approval of the COLLEGE STATION City Manager or his representative.
ARTICLE VIII. MANNER OF PAYMENT
8.01 COLLEGE STATION agrees to pay BRYAN as set forth herein. COLLEGE STATION shall
pay BRYAN the amount it owes for the current fiscal year pursuant to the terms of this
Bryan + College Station Public Library System 6
CS Contract # 16-
Agreement, including Exhibits “A” and “B” for services to be performed by BRYAN in
twelve (12) equal monthly installments due on the first day of each month.
8.02 In addition to the consideration paid herein, COLLEGE STATION shall make available to
BRYAN a monetary amount to be determined annually by COLLEGE STATION through
the budget appropriation process in consultation with the Library System Director, to be
used by BRYAN for the purchase of Larry J. Ringer Library materials.
ARTICLE IX. REPORTING AND ACCOUNTING
9.01 Within twenty (20) days of the end of the previous month, BRYAN shall send to the
COLLEGE STATION City Manager or his representative a monthly expense budget report
and account activity report.
9.02 BRYAN shall promptly submit all invoices relating to expenditures from any COLLEGE
STATION purchase orders provided by COLLEGE STATION to BRYAN for the purchase
of library materials.
9.03 Promptly after the close of the BRYAN fiscal year, BRYAN shall furnish to COLLEGE
STATION, in such reasonable detail as COLLEGE STATION may require, an accounting
of the expenditures made and revenues generated hereunder as well as any credits
remaining.
9.04 The COLLEGE STATION City Manager or his representative shall conduct an annual
review of the Larry J. Ringer Library with the Library System Director in February of each
year this Agreement is in effect. The annual review shall include, but is not limited to,
library performance measures, library goals, library operation changes, and renewal of
this Agreement. Performance measures will be reported quarterly to the COLLEGE
STATION City Manager or his representative.
ARTICLE X. ADVISORY BOARD
10.01 A Bryan + College Station Library System Advisory Board was established January 1,
1998. The Advisory Board is comprised of eight (8) members serving two year terms with
each respective City appointing four (4) members. To provide for continuity within the
Advisory Board, the term of two (2) Board members appointed by each City shall expire
annually.
10.02 The duties of the Bryan + College Station Library System Advisory Board will be to
encourage the development of the Bryan + College Station Library System; recommend
to the City Councils of the parties policies and programs for the advancement of the Bryan
+ College Station Library System; cooperate with all other public and private groups in
advancing the best interest of the Bryan + College Station Library System; and render to
the City Councils all recommendations it considers advisable regarding the Bryan +
College Station Library System.
10.03 Any questions regarding permissible COLLEGE STATION facility or property use by third
parties which is unrelated to library usage will be directed to the COLLEGE STATION
Legal Department.
Bryan + College Station Public Library System 7
CS Contract # 16-
ARTICLE XI. TERM
11.01 The term of this Amended Agreement shall be for one year, shall automatically renew
annually for up to one additional year term, and shall be effective from October 1st of each
year until September 30th of the following year (annual fiscal year). The Amended
Agreement will expire October 1, 2018, unless otherwise renewed. The obligations of the
parties to this Agreement are subject to the annual budget appropriation for each City.
11.02 Either party may terminate this Agreement by written notice sent not less than six (6)
months prior to the annual expiration date.
11.03 This Agreement is the entire Agreement of the parties and may be changed or amended
only by written agreement of both parties.
11.04 In the event of termination of this Agreement, COLLEGE STATION and BRYAN shall
return to the other entity any of the other’s personalty, and BRYAN shall reimburse
COLLEGE STATION its pro rata share of any prepaid subscriptions or services.
Notwithstanding the foregoing, all library materials purchased for the Premises pursuant
to this Agreement shall be the property of COLLEGE STATION.
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Bryan + College Station Public Library System 8
CS Contract # 16-
CITY OF COLLEGE STATION
BY:_____________________________ ___________________
Mayor Date
ATTEST:
________________________________ ____________________
City Secretary Date
APPROVED:
________________________________ ____________________
City Manager Date
________________________________ ____________________
City Attorney Date
________________________________ ____________________
Chief Financial Officer Date
CITY OF BRYAN
BY:_____________________________ ___________________
Mayor Date
ATTEST:
________________________________ ____________________
City Secretary Date
APPROVED AS TO FORM:
________________________________ ____________________
City Attorney Date
Bryan + College Station Public Library System 9
CS Contract # 16-
Exhibit A
Payment Formula: P = CB+I+BV-R-IL
P = Total amount COLLEGE STATION will pay BRYAN in upcoming fiscal year.
CB = Current fiscal year COLLEGE STATION Library Services and janitorial services for Larry
J. Ringer Library to be provided for by BRYAN.
I = Estimated BRYAN Indirect Costs for Larry J. Ringer Library in upcoming fiscal year as
calculated per Exhibit “B”.
BV = Prior fiscal year COLLEGE STATION Library Services variance for Larry J. Ringer Library.
R = Prior year Larry J. Ringer Library revenue.
IL = Payment due from BRYAN to COLLEGE STATION for 50% of costs associated with the
O&M costs for Twin City Inter-Library Loan Program.
Bryan + College Station Public Library System 10
CS Contract # 16-
EXHIBIT B
INDIRECT COSTS
1. Executive Services
2. Communications & Marketing
3. Internal Audit
4. Finance
5. Budget
6. Purchasing
7. Information Technology
8. Human Resources
*COLLEGE STATION’s share of the above indirect costs are based on a study conducted
regularly from an independent firm.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0456 Name:Distribution Circuit Breakers and Relays for Greens
Prairie Substation
Status:Type:Bid Award Consent Agenda
File created:In control:7/20/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding the award of Bid #16-091 to Wesco
Distribution in the amount of $114,500 and $10,020.75 to CAPP, USA for $10,020.75 for the purchase
of Distribution Circuit Breakers and Relays.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:Tabulation
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding the award of Bid #16-091 to Wesco
Distribution in the amount of $114,500 and $10,020.75 to CAPP,USA for $10,020.75 for the
purchase of Distribution Circuit Breakers and Relays.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s):
Staff recommends the approval of award for this bid to the lowest qualified bidders,Wesco
Distribution, $114,500 and CAPP USA $10,020.75.
Summary:
Bids were put out for long delivery material needed for the upgrade of Greens Prairie Substation.
The Greens Prairie 138 kV Ring Bus Additions will improve reliability to substation transformers by
putting each substation transformer in a loop feed configuration and in its own protection zone.The
equipment in this bid provides the distribution protection upgrades needed for the protection and
communication schemes being utilized to optimize reliability.
On July 22nd,2016,three (3)sealed bids were received and opened in response to Invitation to Bid
#16-091 for the purchase of distribution circuit breakers and relays for Greens Prairie Substation.
These bids were evaluated and ranked.The lowest qualified bidders were Wesco Distribution (ITEM
A1) in the amount of $114,500 and CAPP, USA (ITEM B1) in the amount of $10,020.75.
College Station, TX Printed on 8/19/2016Page 1 of 2
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File #:16-0456,Version:1
Budget & Financial Summary:
Funds for this project are budgeted and available in the Electric Capital Improvement Projects Fund.
Attachments:
Bid Tab 16-091
College Station, TX Printed on 8/19/2016Page 2 of 2
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City of College Station - Purchasing Division
Bid Tabulation for #16-091
"Purchase of Distribution Relays
for the Greens Prairie Substation"
Open Date: Friday, July 22 @ 2:00 p.m.
Anixter Inc.Wesco Distribution CAPP USA
Item Qty Description
A1 5 Distribution Circuit Breaker: 1200AMP
Manufacturer ABB ABB SEL
Catalog No.MB11130CCMH5KMZ402 MB11130CCMH5KMZ402 035156X363CS4X1
Delivery Time (weeks)20 wks with drawings, 15 wks
without drawings 4-6 wks
Unit Price No Bid $22,900.00 $3,340.25
Total Cost $114,500.00 $16,701.25
B1 3 SEL 351S Relay
Manufacturer SEL SEL SEL
Catalog No.0351S6X363C54X1 0351S6X363C54X1 0351S6X363C54X1
Delivery Time (weeks)6 weeks 6-7 weeks 4-6 wks
Unit Price $3,392.00 $3,526.00 $3,340.25
Total Cost $10,176.00 $10,578.00 $10,020.75
Total Recommended Award $114,500.00 $10,020.75
Bid Certification
Notes/Exceptions Non Cancelable/ Non Returnable
Item A1 was manually changed to
the item in B1 on the bid form.
The bid for item A1 is not
acceptable.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0482 Name:Contract 14-239 Change Order
Status:Type:Change Order Consent Agenda
File created:In control:8/1/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding a change order to Contract 14-239 with
BerryDunn increasing the amount by $107,475 for additional project management services and
expenses.
Sponsors:Ben Roper
Indexes:
Code sections:
Attachments:College Station BerryDunn Change Order Contract # 14-239
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding a change order to Contract 14-239 with
BerryDunn increasing the amount by $107,475 for additional project management services and
expenses.
Relationship to Strategic Goals:
·Financially Sustainable City
·Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the change order.
Summary:
On June 12, 2014, the City approved contract 14-239 with BerryDunn to provide Project
Management Oversight for the ICE Project. The contract was for the amount of $ 645,638.00,
including $584,582 for Project Management services and $61,056 in estimated travel and expenses.
Project management services started in August 2014 for overall ICE Project Management provided
by Susan Johnson for Munis Financials, Sungard (formerly CRW) Planning and Permitting, and Work
Management. Marcey McHatten is also providing HR/Payroll PM services using this contract.
As of July 31, 2016, for services provided through June 30, 2016, the remaining fund balance for PM
Services is $72,623, and $9,180.73 for travel and expenses.
Planned PM hours for the HR/Payroll implementation total 1158. Hours used from March - May 2016
total 184.5, leaving 973.5 hours remaining as estimated for the Phase implementation. This change
order adds funds to cover the estimated hours and expenses associated with the HR/Payroll
implementation.
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File #:16-0482,Version:1
Budget & Financial Summary: Funding for this project is included in the Facilities and Technology
Capital Projects Fund as part of the ERP Replacement Project, CO 1204.
Attachments: Change Order #1 to Contract 14-239
College Station, TX Printed on 8/19/2016Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0483 Name:Blowers Carters Creek
Status:Type:Contract Consent Agenda
File created:In control:8/3/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion on professional services contract #16300530 with
Stantec Consulting Services, Inc. in the amount of $67,410 for the final design and construction phase
services for the Carters Creek Wastewater Treatment Plant Blower Replacement Project.
Sponsors:David Coleman
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on professional services contract #16300530 with
Stantec Consulting Services, Inc. in the amount of $67,410 for the final design and construction
phase services for the Carters Creek Wastewater Treatment Plant Blower Replacement Project.
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation:Staff recommends approval
Summary:The wastewater treatment process requires a large volume of air injected into the
aeration basins for proper and efficient biological treatment of the wastewater. Appropriate amounts
of air also aid in minimizing odors. The current aeration blowers for Carters Creek plants 4 and 5
have exceeded their service life and must be replaced to ensure the plant stays within the discharge
permit regulatory limits. The scope of this contract includes mapping, final design, bid phase
services, and construction phase services. This project will replace the current centrifugal blowers
with more efficient turbo blowers.
Stantec Consulting Services, Inc. recently purchased Bury & Partners, Inc. who was selected as
most qualified for this project, as a continuation. Staff recommends approval of professional services
contract #16300530 with Stantec.
Budget & Financial Summary:Funds are currently budgeted for this project in the Wastewater
Capital Improvement Projects Fund.
Reviewed and Approved by Legal:Yes
Attachments:
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File #:16-0483,Version:1
Contract - On file in the City Secretary’s Office
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0488 Name:Sodium Hypochlorite Purchase
Status:Type:Contract Consent Agenda
File created:In control:8/5/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding approval of contract number 15300494 in the
maximum amount of $59,400 to purchase up to 90,000 gallons of sodium hypochlorite solution to be
used in the disinfection of the public drinking water supply.
Sponsors:David Coleman
Indexes:
Code sections:
Attachments:16-093 Hypochlorite Bid Tab
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of contract number 15300494 in the
maximum amount of $59,400 to purchase up to 90,000 gallons of sodium hypochlorite solution to be
used in the disinfection of the public drinking water supply.
Relationship to Strategic Goals: Core services and infrastructure
Recommendation:Staff recommends approval of this contract.
Summary: TCEQ regulations require public water supplies to contain certain levels of chlorine. Part
of the required chlorine dose for the public drinking water system is added at Sandy Point Pump
station in the form of sodium hypochlorite (bleach) solution. (Please note this bleach solution is
stronger than household bleach and requires special handling and a technically qualified supplier.)
The projected needs should not exceed 90,000 gallons per year, and bids for up to this amount were
solicited under IFB 16-093. Four bids were received with DXI Industries of Houston being the low
responsive, responsible bidder at a price of $59,400.
DXI has provided water treatment chemicals for the City many times in the past and has provided
good service, therefore staff recommends awarding this bid to DXI.
Budget & Financial Summary: Funds are available in the Water Operations Budget.
Reviewed and Approved by Legal:Yes
Attachments:
Bid Tab
Contract (on file in City Secretary’s office)
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File #:16-0488,Version:1
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City of College Station - Purchasing Division
Bid Tabulation for #16-093
"Annual Price Agreement for Sodium Hypochlorite"
Open Date: Wednesday, August 3, 2016 @ 2:00 p.m.
Page 1 of 1
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
BASE BID
1 90,000 Gallon 12.5% Sodium Hypochlorite $0.66 $59,400.00 $0.74 $66,600.00 $0.68 $61,110.00 $0.72 $64,620.00
X
N/A
Bid Bond N/A N/A N/A N/A
N/A
Brenntag Southwest, Inc.
Houston, TX
$66,600.00 $61,110.00$59,400.00
Bid Certification X X X
NOTES: Bidder: Univar USA Inc. submitted a No Bid
DXI Industries, Inc.
Houston, TX
Petra Chemical Company
Dallas, TX
BASE BID- TOTAL
FSTI, Inc.
Austin, TX
$64,620.00
Addendum Acknowledged N/A N/A
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0505 Name:Amending Vote Centers
Status:Type:Ordinance Consent Agenda
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding an ordinance amending Section 3 of
Ordinance No. 2016-3788 ordering a General and Special Election to be held on November 8, 2016,
for the purpose of electing a Mayor and City Councilmember, Place 2, and to fill a vacancy for the two
year remainder of the unexpired term of office of Councilmember, Place 4, and the one year
remainder of the unexpired term of office of Councilmember,Place 3, by the qualified voters of the City
of College Station; establishing early voting locations and polling places for this election; and making
provisions for conducting the election. Presentación, posible acción, y discusión con respecto a una
ordenanza de enmienda a la Sección 3 de la Ordenanza Número 2016-3788 pidiendo elecciones
Generales y Especiales a celebrarse el 8 de noviembre de 2016, con el propósito de elegir a un
Alcalde y a un Miembro del Consejo de la Ciudad para el Puesto Número 2, y para ocupar la posición
vacante vigente aún por dos años de la duración del cargo del Miembro del Consejo Puesto Número
4, y para ocupar la posición vacante vigente aún por un año de la duración del cargo del Miembro del
Consejo Puesto Número 3, por los votantes calificados de la ciudad de College Station; estableciendo
lugares y centros de votaciones tempranas para estas elecciones; y proporcionando lo necesario
para llevar a cabo las elecciones.
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:AMENDED Nov 2016 Election Order
AMENDED Nov 2016 Election Order-Spanish
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding an ordinance amending Section 3 of
Ordinance No. 2016-3788 ordering a General and Special Election to be held on November 8, 2016,
for the purpose of electing a Mayor and City Councilmember, Place 2, and to fill a vacancy for the
two year remainder of the unexpired term of office of Councilmember, Place 4, and the one year
remainder of the unexpired term of office of Councilmember,Place 3, by the qualified voters of the
City of College Station; establishing early voting locations and polling places for this election; and
making provisions for conducting the election. Presentación, posible acción, y discusión con
respecto a una ordenanza de enmienda a la Sección 3 de la Ordenanza Número 2016-3788
pidiendo elecciones Generales y Especiales a celebrarse el 8 de noviembre de 2016, con el
propósito de elegir a un Alcalde y a un Miembro del Consejo de la Ciudad para el Puesto Número 2,
y para ocupar la posición vacante vigente aún por dos años de la duración del cargo del Miembro del
Consejo Puesto Número 4, y para ocupar la posición vacante vigente aún por un año de la duración
del cargo del Miembro del Consejo Puesto Número 3, por los votantes calificados de la ciudad de
College Station; estableciendo lugares y centros de votaciones tempranas para estas elecciones; y
proporcionando lo necesario para llevar a cabo las elecciones.
Relationship to Strategic Goals:
College Station, TX Printed on 8/19/2016Page 1 of 2
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File #:16-0505,Version:1
·Good Governance (Buena Gobernanza)
Recommendation(s): Approval (Aprobación)
Summary:The Brazos County Elections Administrator conducted site visits of the Vote Centers and
discovered that the Momentum location had poor connectivity.Momentum has been replaced as a
Vote Center by the Bryan Ballroom.El Administrador de las Elecciones del Condado de Brazos
realizó visitas a los Centros de Votaciones y descubrió que el sitio Momentum tenía poca capacidad
de conexión.El sitio Momentum ha sido reemplazado como Centro de Votaciones por el Salón de
Baile de Bryan.
Budget & Financial Summary: None (Ninguno)
Attachments:
Ordinance amending Ordinance 2016-3788
Ordenanza de enmienda a la Ordenanza 2016-3788
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ORDINANCE NO. 2009-49
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, AMENDING SECTION 3 OF ORDINANCE NO. 2016-3788 ORDERING A
GENERAL AND SPECIAL ELECTION TO BE HELD ON NOVEMBER 8, 2016, FOR THE
PURPOSE OF ELECTING A MAYOR AND CITY COUNCILMEMBER, PLACE 2, AND TO
FILL A VACANCY FOR THE TWO YEAR REMAINDER OF THE UNEXPIRED TERM OF
OFFICE OF COUNCILMEMBER, PLACE 4, AND THE ONE YEAR REMAINDER OF THE
UNEXPIRED TERM OF OFFICE OF COUNCILMEMBER, PLACE 3, BY THE QUALIFIED
VOTERS OF THE CITY OF COLLEGE STATION; ESTABLISHING EARLY VOTING
LOCATIONS AND POLLING PLACES FOR THIS ELECTION; AND MAKING
PROVISIONS FOR CONDUCTING THE ELECTION.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
SECTION 1. That Section 3 of Ordinance No. 2016-3788 is hereby amended to read as
follows:
SECTION 3. The Vote Centers (polling locations) for College Station for this election shall be as
follows:
Vote Centers Vote Centers
Arena Hall
2906 Tabor Road
Bryan, Texas
Church of the Nazarene
2122 E William J Bryan Pkwy
Bryan, Texas
Lincoln Center
1000 Eleanor
College Station, Texas
Castle Heights Baptist Church
4504 E. Hwy 21
Bryan, Texas
Memorial Student Center (MSC), 2406, 2nd Fl
Texas A&M Campus, Joe Routt Blvd.
College Station, Texas
First Baptist Church - Bryan
3100 Cambridge Drive
Bryan, Texas
College Station ISD Administration Building
1812 Welsh
College Station, Texas
Living Hope Baptist Church
4170 State Highway 6 South
College Station, Texas
Parkway Baptist Church
1501 Southwest Parkway
College Station, Texas
Beacon Baptist Church
2001 East Villa Maria Road
Bryan, Texas
College Station City Hall
1101 Texas Avenue
College Station, Texas
Aldersgate Methodist Church
2201 Earl Rudder Freeway
College Station, Texas
Wellborn Community Center
4119 W. Greens Prairie Road
College Station, Texas
Fellowship Freewill Baptist Church
1228 W. Villa Maria Road
Bryan, Texas
Siegert Center – Smetana
1830 Smetana Road
Bryan, Texas
Christ United Methodist Church
4201 State Highway 6, South
College Station, Texas
Pct. 4 Volunteer Fire Station (Brushy)
6357 Raymond Stotzer Pkwy
College Station, Texas
St. Francis Episcopal Church
1101 Rock Prairie Road
College Station, Texas
Zion Church of Kurten
977 N. FM 2038
Kurten, Texas
Galilee Baptist Church
804 N. Logan
Bryan, Texas
Millican Community Center
22284 Pierce Street
Millican, Texas
College Heights Assembly of God
4100 Old College Rd.
Bryan, Texas
Brazos County Admin. Building
200 South Texas Ave.
Bryan, Texas
Brazos Center
3232 Briarcrest Drive
Bryan, Texas
Bryan Ballroom
703 Palasota Drive
Bryan, Texas
GW Williams Tabernacle
311 Waco St/1216 Eureka St.
Bryan, Texas
SECTION 2. If any portion of this Ordinance is held invalid by a court of competent
jurisdiction, the remaining provisions of this Ordinance shall remain in full force and effect.
PASSED, APPROVED AND ADOPTED on August 25, 2016.
________________________
Nancy Berry
Mayor
Attest: Approved:
____________________________ ________________________
Sherry Mashburn Carla Robinson
City Secretary City Attorney
ORDINANZA NÚMERO
UNA ORDENANZA DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS,
DE ENMIENDA A LA SECCIÓN 3 DE LA ORDENANZA NÚMERO 2016-3788 PIDIENDO
ELECCIONES GENERALES Y ESPECIALES A CELEBRARSE EL 8 DE NOVIEMBRE DE
2016, CON EL PROPÓSITO DE ELEGIR A UN ALCALDE Y A UN MIEMBRO DEL
CONSEJO DE LA CIUDAD PARA EL PUESTO NÚMERO 2, Y PARA OCUPAR LA
POSICIÓN VACANTE VIGENTE AÚN POR DOS AÑOS DE LA DURACIÓN DEL CARGO
DEL MIEMBRO DEL CONSEJO PUESTO NÚMERO 4, Y PARA OCUPAR LA POSICIÓN
VACANTE VIGENTE AÚN POR UN AÑO DE LA DURACIÓN DEL CARGO DEL
MIEMBRO DEL CONSEJO PUESTO NÚMERO 3, POR LOS VOTANTES CALIFICADOS
DE LA CIUDAD DE COLLEGE STATION; ESTABLECIENDO LUGARES Y CENTROS DE
VOTACIONES TEMPRANAS PARA ESTAS ELECCIONES; Y PROPORCIONANDO LO
NECESARIO PARA LLEVAR A CABO LAS ELECCIONES.
SE DECRETA POR ORDEN DEL CONSEJO DE LA CIUDAD DE COLLEGE
STATION, TEXAS:
SECCIÓN 1. Que la SECCIÓN 3 de la Ordenanza Número 2016-3788 por este medio se
enmienda para que se lea como sigue a continuación:
SECCIÓN 3. Los Centros de Votaciones (lugares de votaciones) para College Station para estas
elecciones serán como se muestra a continuación:
Centros de Votaciones Centros de Votaciones
Arena Hall [Salón Arena]
2906 Tabor Road
Bryan, Texas
Church of the Nazarene
[Iglesia del Nazareno]
2122 E William J Bryan Pkwy
Bryan, Texas
Lincoln Center [Centro Lincoln]
1000 Eleanor
College Station, Texas
Castle Heights Baptist Church
[Iglesia Bautista Castle Heights]
4504 E. Hwy 21
Bryan, Texas
Memorial Student Center (MSC) 2406, 2nd Fl
[Centro Conmemorativo Estudiantil, 2406,
2º nivel]
Texas A&M Campus, Joe Routt Blvd.
College Station, Texas
First Baptist Church – Bryan
[Iglesia Bautista First Baptist de Bryan]
3100 Cambridge Drive
Bryan, Texas
College Station ISD Administration Building
[Edificio Administrativo del Distrito
Escolar Independiente de College Station]
1812 Welsh
College Station, Texas
Living Hope Baptist Church
[Iglesia Bautista Living Hope]
4170 State Highway 6 South
College Station, Texas
Parkway Baptist Church
[Iglesia Bautista Parkway]
1501 Southwest Parkway
College Station, Texas
Beacon Baptist Church
[Iglesia Bautista Beacon]
2001 East Villa Maria Road
Bryan, Texas
College Station City Hall
[Municipalidad de College Station]
1101 Texas Avenue
College Station, Texas
Aldersgate Methodist Church
[Iglesia Metodista Aldersgate]
2201 Earl Rudder Freeway
College Station, Texas
Wellborn Community Center
[Centro Comunitario de Wellborn]
4119 W. Greens Prairie Road
College Station, Texas
Fellowship Freewill Baptist Church
[Iglesia Bautista Fellowship Freewill]
1228 W. Villa Maria Road
Bryan, Texas
Siegert Center – Smetana
[Centro Siegert – Smetana]
1830 Smetana Road
Bryan, Texas
Christ United Methodist Church
[Iglesia Metodista Cristo Unido]
4201 State Highway 6, South
College Station, Texas
Pct. 4 Volunteer Fire Station (Brushy)
[Estación de Bomberos Voluntarios # 4]
6357 Raymond Stotzer Pkwy
College Station, Texas
St. Francis Episcopal Church
[Iglesia Episcopal San Francisco]
1101 Rock Prairie Road
College Station, Texas
Zion Church of Kurten
[Iglesia Sión de Kurten]
977 N. FM 2038
Kurten, Texas
Galilee Baptist Church
[Iglesia Bautista Galilea]
804 N. Logan
Bryan, Texas
Millican Community Center
[Centro Comunitario de Millican]
22284 Pierce Street
Millican, Texas
College Heights Assembly of God
[Asamblea de Dios de College Heights]
4100 Old College Rd.
Bryan, Texas
Brazos County Admin. Building
[Edificio administrativo del Condado de
Brazos]
200 South Texas Ave.
Bryan, Texas
Brazos Center
[El Centro de Brazos]
3232 Briarcrest Drive
Bryan, Texas
Bryan Ballroom
[Salón de baile de Bryan]
703 Palasota Drive
Bryan, Texas
GW Williams Tabernacle
[Tabernáculo GW Williams]
311 Waco St/1216 Eureka St.
Bryan, Texas
SECCIÓN 2. Si cualquier parte de esta Ordenanza se considera inválida por una corte de
jurisdicción competente, las provisiones restantes de esta Ordenanza permanecerán en plena
vigencia.
PASADA, APROBADA, Y ADOPTADA el 25 de agosto de 2016.
________________________
Nancy Berry
Alcalde
Doy fe: Aprobada:
____________________________ ________________________
Sherry Mashburn Carla Robinson
Secretaria de la Ciudad Abogada de la Ciudad
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0509 Name:Resealing of Concrete Joints on City Streets
Status:Type:Bid Award Consent Agenda
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding Contract No. 16300425 with Scodeller
Construction, Inc. (Bid No. 16-072) for Concrete Joint Resealing on City Streets for an amount not to
exceed $591,000.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Tabulation
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding Contract No.16300425 with Scodeller Construction,Inc.(Bid No.
16-072) for Concrete Joint Resealing on City Streets for an amount not to exceed $591,000.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s): Staff recommends the approval of contract 16300425 with Scodeller Construction, Inc. for the
Resealing of Concrete Joints on City Streets for an amount not to exceed $591,000.
Summary: Sealed bids for RFB #16-072 were closed on June 1, 2016. Four bids were received. Scodeller Construction,
Inc. was the lowest responsible bidder. Unit pricing for up to 200,000 linear foot of reseal concrete expansion joints is
$2.85/LF, with a total contract price of $570,000. Unit pricing for 10,000 linear foot of reseal concrete saw joints is $2.10, for
an amount not to exceed $21,000. The total contract price is $591,000 which includes cleaning, sealant and traffic control.
This contract may be renewed for up to two (2) additional (1) year terms [three (3) years total].
Budget &Financial Summary:Funding for the Resealing of Concrete Joints on City Streets is available in the Street
Maintenance operating budget.
Attachments:
1.Bid Tabulation
2.Contract on file in the City Secretary’s Office
College Station, TX Printed on 8/19/2016Page 1 of 1
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City of College Station - Purchasing Division
Bid Tabulation for #16-072
"Annual Reseailng of Concrete Joints"
Open Date: Wednesday, June 1, 2016 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 200,000 LF
Reseal concrete expansion joints, including
cleaning existing joint, reshaping reservoir,
installing backer rod, and applying sealant.
Traffic Control included.
$3.50 $700,000.00 $3.68 $736,000.00 $4.50 $900,000.00 $2.85 $570,000.00
2 10,000 LF
Reseal concrete sawcut joints, including cleaning
existing joint, reshaping reservoir, installing
backer rod, and applying sealant. Traffic Control
included.
$3.00 $30,000.00 $3.48 $34,800.00 $8.00 $80,000.00 $2.10 $21,000.00
Bid Certification
Bid Bond
Y
Y
Y
Y
Y
Y
Y
Y
American Pavement Solutions,
Inc.
$770,800.00
Champion Infrastructure LLC
$980,000.00
Scodeller Construction
$591,000.00
GENERAL CONSTRUCTION ITEMS
Total Bid $730,000.00
Brazos Paving, Inc
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0510 Name:Northeast Sanitary Sewer Trunk Line Design
Contract
Status:Type:Contract Consent Agenda
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion on a Professional Services Contract (Contract No.
16300443) with Kimley-Horn and Associates, Inc. in the amount of $580,450 for the design and
construction phase services for the Northeast Trunk Line Phase I Project and a Preliminary
Engineering Report (PER) for the Northeast Trunk Line Phases II-IV.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Ph I Project Map
Ph II-IV Project Map
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a Professional Services Contract (Contract No. 16300443) with Kimley-
Horn and Associates, Inc. in the amount of $580,450 for the design and construction phase services for the Northeast
Trunk Line Phase I Project and a Preliminary Engineering Report (PER) for the Northeast Trunk Line Phases II-IV.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the professional services contract.
Summary: The scope of this contract includes mapping, sanitary sewer design, geotechnical and subsurface utility
engineering investigation services, environmental services, bid phase services, construction phase services, and
construction materials testing for Phase I. Phase I of the Northeast Trunk Line involves approximately 5,150 linear feet of
42-inch sanitary sewer line on City property and easements located on the southeast side of State Highway 30 (Harvey
Road), north of the Windwood and Horsehaven subdivisions, and south of Carters Creek. The purpose of this replacement
is to increase capacity while also relocating the proposed line further away from the wandering Carters Creek bank. Phase I
is proposed to be constructed with partial funding from CDBG funds.
The scope also includes a PER for three additional phases with approximately 5,200 linear feet of capacity improvements
downstream of Phase I to the Carters Creek Wastewater Treatment Plant and approximately 19,900 linear feet of capacity
improvements upstream of Phase I to an area west of State Highway 6 serving Northgate, Hensel Park, Chimney Hills, and
the Gateway development.
Kimley-Horn and Associates, Inc. was selected as the most highly qualified firm as part of RFQ# 16-078 for the Northeast
Trunk Line Project.
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File #:16-0510,Version:1
Budget & Financial Summary: It is anticipated that approximately $1.5 million in Public Facility Community Development
Block Grant (CDBG) grant funds will be allocated to Phase I of the Northeast Trunkline. The project is not currently
budgeted in the FY16 CIP but, due to the timeliness requirements for use of the CDBG funds, the design is being started in
FY16. The initial design costs can be absorbed in FY16 in the Wastewater CIP Fund due to delays in other projects. The
Phase I project with a budget of $3,502,000 is included in the proposed FY17 Wastewater Capital Improvement Projects
(CIP) Fund.
Reviewed and Approved by Legal: Yes
Attachments:
1. Contract on file in the City Secretary’s Office
2. Project Location Maps
College Station, TX Printed on 8/19/2016Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0511 Name:Game Day Traffic Control Agreement
Status:Type:Agreement Consent Agenda
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding a five (5) year Interlocal Agreement (ILA) with
Texas A&M University to equally share in the traffic control device deployment costs according to the
Texas A&M Post Football Game Traffic Control Plan. The anticipated annual maximum
reimbursement from TAMU is $57,000.
Sponsors:Troy Rother
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding a five (5) year Interlocal Agreement (ILA) with Texas A&M
University to equally share in the traffic control device deployment costs according to the Texas A&M Post Football Game
Traffic Control Plan. The anticipated annual maximum reimbursement from TAMU is $57,000.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Improving Mobility
Recommendation(s): Staff recommends approval of the ILA.
Summary:As part of the partnership between the Texas A&M University System,City of College Station,and other local
agencies to developed a comprehensive game day traffic plan,staff from the Texas A&M University Transportation Institute
and the City developed a traffic control plan to efficiently move traffic after the TAMU football game.Funds have been
appropriated in the Public Works Street Division budget to cover the cost of the traffic control deployment.Staff intends to
bid the deployment of the equipment and this ILA will allow TAMU to cover one-half of the total deployment cost,up to
$57,000 annually.
Budget & Financial Summary: Budget has been included in the FY16 budget (and in the proposed FY17 budget) for the
cost of Public Works staff time and the contractor bid to deploy traffic control devices per the Traffic Control Plan. As
outlined in the ILA, Texas A&M will reimburse the City one-half of the total deployment cost, up to $57,000 annually.
Attachments:
1. Agreement on file in the City Secretary’s Office
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0512 Name:Game Day Traffic Control Contract
Status:Type:Contract Consent Agenda
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Presentation, possible action, and discussion regarding a General Services Contract with N-Line
Traffic Maintenance (Contract No. 16300455) for the 2016 Aggie Football season Game Day Traffic
Control Implementation for $85,043.
Sponsors:Troy Rother
Indexes:
Code sections:
Attachments:16-080 Bid Tabulation
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding a General Services Contract with N-Line Traffic Maintenance
(Contract No. 16300455) for the 2016 Aggie Football season Game Day Traffic Control Implementation for $85,043.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Improving Mobility
Recommendation(s): Staff recommends approval of the contract.
Summary: After each Texas A&M University home football game, the Public Works Department for the City of College
Station manages several different operations to dramatically improve mobility along the roadway network. One of these
operations is the supervision of a contractor deploying traffic control devices which close some roadway access points
and/or increase roadway capacities.
Competitive sealed bids for ITB 16-080, Annual Price Agreement for TAMU Post Game Day Traffic Control were solicited,
and two were received and opened on June 30, 2016. Buyers Barricades out of Houston, Texas, submitted a bid of
$87,080 and the other bid was from N-Line Traffic Maintenance for $85,043. The initial contract term is for one (1) year plus
two (2) optional renewal terms.
Budget & Financial Summary: Budget for the purchase and deployment of the traffic control devices needed after each
TAMU football game has been included in the FY16 budget and in the proposed FY17 budget. An Interlocal Agreement
with Texas A&M is on the Council agenda which will reimburse the City for half of the deployment costs.
Attachments:
1.Contract on file in the City Secretary’s Office
2.Bid tabulation
College Station, TX Printed on 8/19/2016Page 1 of 2
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College Station, TX Printed on 8/19/2016Page 2 of 2
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City of College Station - Purchasing Division
Bid Tabulation
"ITB 16-080, Annual Price Agreement for TAMU Football
Post Game Traffic Control"
Open Date: Thursday, June 30, 2016 @ 2:00 p.m.
Buyers Barricades
(Houston, TX)
N-Line Traffic
Maintenance
(Bryan, TX)
SECTION
NO.LOCATION/PLAN SHEET LABOR COST LABOR COST
1 Plan Sheet 4-A $1,555.00 $847.50
2 Plan Sheet 4-B $1,555.00 $531.50
3 Plan Sheets 5 thru 11s $1,555.00 $4,671.00
4 Plan Sheets 12 thru 16 $1,555.00 $1,384.00
5 Plan Sheet 17 $1,555.00 $1,400.00
6 Plan Sheet 18 $1,555.00 $1,377.00
7 Plan Sheets 19-20 $1,555.00 $1,412.00
8 Plan Sheet 21 $1,555.00 $391.00
A1 Deployment of Light Tower Included in pricing above
$135.00
$12,440.00 $12,149.00
$87,080.00 $85,043.00
A1
"Plan Sheet 18-Alternate" in
Lieu of Origianl Plan Sheet 18 $1,555.00 $1,320.00
NOTES:
Buyers Barricades N-Line Traffic Maintenance
$12,440.00 $12,092.00
$87,080.00 $84,644.00
Costs for 2017 and 2018 Seasons:
Total Labor Cost Per Game
Total Labor Cost Per Season
Light Tower
TOTAL LABOR COST PER GAME
TOTAL LABOR COST - 2016 SEASON
ALTERNATE
To be utilized contingent upon renewal of contract for the 2017 and 2018 seasons.
2016 TAMU Football Season (7 Games)
Page 1 of 1
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0485 Name:Science Park Comprehensive Plan Amendment
Status:Type:Comprehensive Plan Agenda Ready
File created:In control:8/4/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending the
Comprehensive Plan - Future Land Use & Character Map from Business Park to General Commercial
for approximately 14.25 acres located at 2501 Earl Rudder Freeway, more generally located north of
North Forest Parkway and south of Raintree Drive along the east side of the Earl Rudder Freeway.
Sponsors:Jennifer Prochazka
Indexes:
Code sections:
Attachments:Background
Aerial & Amendment Map
Ordinance
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion regarding an ordinance amending the
Comprehensive Plan - Future Land Use & Character Map from Business Park to General
Commercial for approximately 14.25 acres located at 2501 Earl Rudder Freeway, more generally
located north of North Forest Parkway and south of Raintree Drive along the east side of the Earl
Rudder Freeway.
Relationship to Strategic Goals:
·Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission voted to recommend approval of the
Comprehensive Plan amendment at their August 4, 2016 regular meeting. Staff also recommends
approval.
Summary: The applicant has requested to amend the Future Land Use & Character Map for 14.25
acres (of a larger 53 acre property) from Business Park to General Commercial to allow for infill
commercial development opportunities along the East Bypass. The larger 53 acre property is
currently developed as The Science Park, an industrial development, with significant undeveloped
land surrounding the structures. The subject property has frontage along the east side of Earl Rudder
Freeway and was recently identified by Staff as a location for needed general commercial
development opportunities.
REVIEW CRITERIA
1.Changed or changing conditions in the subject area or the City:The City of
College Station, TX Printed on 8/19/2016Page 1 of 4
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College Station’s Comprehensive Plan was adopted in 2009. This site was designated as
Business Park on the Future Land Use and Character Map to reflect the existing industrial
use and zoning that has existed on the larger 53 acre tract since the early 1980s.
The property is identified on the Comprehensive Plan Concept Map as a part of
“Area XII: College Station Science Park District.” The Comprehensive Plan states that this
area is intended to be the location of a significant research and development facilities, but
that the site includes considerable land area beyond that necessary R&D activities. It states
that future planning of this area should continue to accommodate R&D uses, as well as
create opportunities for a mix of uses, including residential and commercial in a suburban
development pattern. The Future Land Use and Character Map designation of Business Park
on the property needs to be amended to accommodate rezoning that allows for additional
development opportunities on site.
City Staff has recently begun to identify and actively market developable
commercial properties along key corridors in an effort to attract businesses to the community.
Limited developable commercial properties of significant scale exist along Earl Rudder
Freeway, the City’s primary commercial corridor. The subject property is one of the areas that
City Staff identified as an opportunity for infill commercial development along the Freeway.
2.Scope of the request:The applicant has requested to amend 14.25 acres of the larger
53 acre industrial tract from Business Park to General Commercial to accommodate general
commercial infill development along Earl Rudder Freeway.
3.Availability of adequate information:The General Commercial designation allows for
future development of general commercial uses such as retail and restaurant uses. The
property has over 1,300 feet of freeway frontage along Earl Rudder Freeway.
4.Consistency with the goals and strategies set forth in the Plan:The proposal is
consistent with the goals and strategies of the Comprehensive Plan. The goal for College
Station’s Future Land Use and Character is to create a community with strong, unique
neighborhoods, protected rural areas, special districts, distinct corridors, and a protected and
enhanced natural environment.
The Comprehensive Plan states that infill development is desirable in appropriate locations
and should be sensitive to surrounding neighborhoods. City Staff has identified the
undeveloped frontage of this industrial tract as a prime commercial development opportunity
along Earl Rudder Freeway, the City’s primary commercial corridor. The portion of the
property proposed for General Commercial use is located furthest from the existing
residential uses.
Additionally, the City adopted the Economic Development Master Plan in 2012, with an over-
arching goal of a diversified economy generating quality, stable, full-time jobs; bolstering the
sales and property tax base; and contributing to a high quality of life. One of the strategic
initiatives for continued economic success is to support retail development by ensuring that
there are opportunities to locate and expand businesses that make College Station a regional
destination for retail services. The stated Master Plan goal for retail is as follows: “The City of
College Station will continue to recognize the significance of retail expenditures to the local
economy and will ensure that locations are ready to accommodate the development of such
College Station, TX Printed on 8/19/2016Page 2 of 4
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opportunities and that the City remains responsive to an ever-changing market.”
5.Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
The subject area is currently designated on the Comprehensive Plan Future Land Use
and Character Map as Business Park, with a proposed amendment to General Commercial.
The proposed General Commercial designation is described in the Comprehensive
Plan as areas intended for concentrations of commercial activities that cater to both nearby
residents and to the larger community or region. Generally these areas tend to be large in
size, located near the intersection of two regionally significant roads, and concentrated in
nodes within the community.
The existing Business Park designation is described as being for areas that include
office, research, or industrial uses planned and developed as a unified project. Generally,
these areas need good access to arterial roadways.
The property is identified on the Comprehensive Plan Concept Map as a part of
“Area XII: College Station Science Park District.” The Comprehensive Plan states that this
area is intended to be the location of a significant research and development facilities, but
that the site includes considerable land area beyond that necessary R&D activities. It states
that future planning of this area should continue to accommodate R&D uses, as well as
create opportunities for a mix of uses, including residential and commercial in a suburban
development pattern. The Future Land Use and Character Map designation of Business Park
on the property needs to be amended to accommodate rezoning that allows for additional
development opportunities on site.
6.Compatibility with the surrounding area:The adjacent land uses include places of
worship to the north and south along Earl Rudder Freeway. To the east is the remainder of
the larger 53 acre tract which is developed as The Science Park, an industrial facility. The
proposed amendment to General Commercial is compatible with the surrounding adjacent
uses.
7.Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:Water service is available to this property from existing 6-inch and
12-inch waterlines along the southern property lines and interior to the property,
respectively. There are also existing 6-inch and 8-inch sewer mains along the eastern
property lines that may serve this property. Drainage is mainly to the east within the Carter’s
Creek Drainage Basin. Drainage and other public infrastructure required with site
development shall be designed and constructed in accordance with the BCS Unified Design
Guidelines. Existing infrastructure appears to be adequate for the proposed general
commercial use at this time.
The subject property has frontage on Earl Rudder Freeway South, a Freeway/Expressway on
the City’s Thoroughfare Plan. Access to the site will be from Earl Rudder Freeway South.
With the recently completed S.H. 6 ramp relocation project in this area, the site is now
accessible for traffic exiting the Southwest Parkway exit.
8.Impact on the City’s ability to provide, fund, and maintain services:City Services
are not anticipated to be negatively impacted by the change in land use.
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9.Impact on environmentally sensitive and natural areas:This area is not
recognized as environmentally sensitive.
10.Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:The goal for College Station’s Future Land Use and
Character is to create a community with strong, unique neighborhoods, protected rural
areas, special districts, distinct corridors, and a protected and enhanced natural
environment. The proposed amendment from Business Park to General Commercial on just
over 14 acres does not limit the general goals of the Comprehensive Plan. The amendment
proposes uses consistent with anticipated growth in this area.
Budget & Financial Summary: N/A
Attachments:
Background
Aerial & Amendment Map
Ordinance
College Station, TX Printed on 8/19/2016Page 4 of 4
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BACKGROUND
NOTIFICATIONS
Advertised Commission Hearing Date: August 4, 2016
Advertised Council Hearing Date: August 25, 2016
Contacts in support: None at the time of staff report.
Contacts in opposition: None at the time of staff report.
Inquiry contacts: None at the time of staff report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Suburban Commercial GS General Suburban
Place of Worship
(A&M Church of
Christ)
South
Suburban Commercial GS General Suburban Place of Worship
(St. Thomas Aquinas)
East
Business Park M-1 Planned Industrial Light Industrial/Office
(Science Park)
West
(Across Earl
Rudder
Freeway)
Natural Areas-Protected,
Urban
GS General Suburban,
GC General
Commercial,
KO Krenek Overlay
Central Park,
Vacant
DEVELOPMENT HISTORY
Annexation: The first 500 feet east of the East Bypass (of the larger 53 acre tract) was
annexed in 1971. The remainder was annexed in 1977.
Zoning: 1971 - The first 500 feet east of the East Bypass zoned R-1 Single-Family
at the time of Annexation.
1977 - The remainder was zoned A-O Agricultural-Open at the time of
annexation.
1981 – M-1 Planned Industrial
Final Plat: The property is in the process of preliminary plan and final plat review, but
is currently unplatted.
Site development: The larger 53 acre tract is currently developed as The Science Park. The
14.25 acres under question is undeveloped.
Comp plan 8607 RPR 2
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, AMENDING THE COLLEGE
STATION COMPREHENSIVE PLAN BY AMENDING THE COMPREHENSIVE PLAN FUTURE
LAND USE AND CHARACTER MAP FROM BUSINESS PARK TO GENERAL COMMERCIAL FOR
APPROXIMATELY 14.25 ACRES LOCATED AT 2501 EARL RUDDER FREEWAY SOUTH,
GENERALLY LOCATED NORTH OF NORTH FOREST PARKWAY AND SOUTH OF RAINTREE
DRIVE, ALONG THE EAST SIDE OF EARL RUDDER FREEWAY SOUTH FRONTAGE ROAD,
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND CONTAINING
OTHER PROVISIONS RELATED THERETO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That the “Comprehensive Plan of the City of College Station” is hereby amended
by adding a new Subsection C.2.p of Exhibit “A” thereto as set out in Exhibit “A”
attached hereto and made a part hereof; and by amending the “Comprehensive Plan
Future Land Use and Character Map,” as set out in Exhibit “B” attached hereto for
the identified area and made a part hereof for all purposes.
PART 2: That if any provisions of any section of this Ordinance shall be held to be void or
unconstitutional, such holding shall in no way affect the validity of the remaining
provisions or sections of this Ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than
Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being
a penal ordinance, becomes effective not less than ten (10) days after its date of
passage by the City Council, as provided by Section 35 of the Charter of the City
of College Station.
PASSED, ADOPTED and APPROVED this 25th day of August, 2016.
ATTEST: APPROVED:
_____________________________ ____________________________________
City Secretary Mayor
APPROVED:
___________________________
City Attorney
ORDINANCE NO.__________________ Page 2 of 6
EXHIBIT “A”
That ordinance no. 3186 adopting the “Comprehensive Plan of the City of College Station” as amended,
is hereby amended by adding a new Subsection C.2.o to Exhibit “A” of said plan for Exhibit “A” to read
in its entirety as follows:
“EXHIBIT ‘A’
A. Comprehensive Plan
The College Station Comprehensive Plan (Ordinance 3186) is hereby adopted and consists of the
following:
1. Existing Conditions;
2. Introduction;
3. Community Character;
4. Neighborhood Integrity;
5. Economic Development;
6. Parks, Greenways & the Arts;
7. Transportation;
8. Municipal Services & Community Facilities;
9. Growth Management and Capacity; and
10. Implementation and Administration.
B. Master Plans
The following Master Plans are hereby adopted and made a part of the College Station
Comprehensive Plan:
1. The Northgate Redevelopment Plan dated November 1996;
2. The Revised Wolf Pen Creek Master Plan dated 1998;
3. Northgate Redevelopment Implementation Plan dated July 2003;
4. East College Station Transportation Study dated May 2005;
5. Parks, Recreation and Open Space Master Plan dated May 2005;
6. Park Land Dedication Neighborhood Park Zones Map dated January 2009;
7. Park Land Dedication Community Park Zones map dated April 2009;
8. Bicycle, Pedestrian, and Greenways Master Plan dated January 2010;
9. Central College Station Neighborhood Plan dated June 2010;
10. Water System Master Plan dated August 2010;
11. Wastewater Master Plan dated June 2011;
12. Eastgate Neighborhood Plan dated June 2011;
13. Recreation, Park and Open Space Master Plan dated July 2011;
14. Southside Area Neighborhood Plan dated August 2012;
15. Medical District Master Plan dated October 2012;
16. Wellborn Community Plan dated April 2013;
17. Economic Development Master Plan dated September 2013; and
ORDINANCE NO.__________________ Page 3 of 6
18. South Knoll Area Neighborhood Plan dated September 2013.
C. Miscellaneous Amendments
The following miscellaneous amendments to the College Station Comprehensive Plan are as
follows:
1. Text Amendments:
a. Chapter 2 “Community Character,” “Growth Areas” by amending the text regarding
Growth Area IV and Growth Area V – Ordinance 3376, dated October 2011.
b. Chapter 6 “Transportation” by amending the text regarding Complete Streets, Context
Sensitive Solutions, Minimum Length and Additional Right-of-Way for Turn Lanes at
Intersections, and Right-of-Way for Utilities – Ordinance 3729, dated December 10,
2015.
c. Chapter 2 “Community Character,” Chapter 3 “Neighborhood Integrity,” Chapter 4
“Economic Development,” Chapter 5 “Parks, Greenways, and the Arts,” and Chapter
7 “Municipal Services and Community Facilities” by amending the text based on the
recommendation of the Comprehensive Plan Five-Year Evaluation & Appraisal Report
– Ordinance 3730 dated December 10, 2015.
d. Chapter 8 “Growth Management & Capacity” by amending the text based on
recommendations from the Annexation Task Force – Ordinance 3766, dated April 28,
2016.
2. Future Land Use and Character Map Amendment:
a. 301 Southwest Parkway – Ordinance 3255, dated July 2010.
b. Richards Subdivision – Ordinance 3376, dated October 2011.
c. 1600 University Drive East – Ordinance 3535, dated November 14, 2013.
d. 2560 Earl Rudder Freeway S. – Ordinance 3541, dated December 12, 2013.
e. 13913 FM 2154. – Ordinance 3546, dated January 9, 2014.
f. 2021 Harvey Mitchell Parkway – Ordinance 3549, dated January 23, 2014.
g. 1201 Norton Lane – Ordinance 3555, dated February 27, 2014.
h. 3715 Rock Prairie Road West – Ordinance 3596, dated August 25, 2014.
i. 4201 Rock Prairie Road – Ordinance 3670, dated July 9, 2015.
j. The approximately 40 acres of land generally located east of FM 2154 (aka Wellborn
Road), south of the Southern Trace Subdivision, west of State Highway 40 (aka
William D. Fitch Parkway), and north of Westminster Subdivision – Ordinance 3731,
dated December 10, 2015.
k. The approximately 120 acres of land generally located south of Barron Cut-Off Road,
west of WS Phillips Parkway, north of the Castlegate II Subdivision, and east of the
Wellborn Community – Ordinance 3732, dated December 10, 2015.
l. The approximately 900 acres of land generally located south of Greens Prairie Road
West, east of the Sweetwater Subdivision, and north of Arringto n Road – Ordinance
3733, dated December 10, 2015.
ORDINANCE NO.__________________ Page 4 of 6
m. The approximately 17.788 acres of land generally located at the corner of Turkey
Creek Road and Raymond Stotzer Parkway frontage road.– Ordinance 3752, dated
March 10, 2016.
n. The approximately 9 acres of land generally located north of the Crossroad Woods
Subdivision near the intersection of Wellborn Road (FM 2154) and Greens Prairie Trail
–Ordinance 3779, dated June 9, 2016
o. The approximately 16 acres of land located at 8607 Rock Prairie Road, generally
located north of Rock Prairie Road and west of William D. Fitch Parkway – by an
Ordinance dated August 11, 2016.
p. The approximately 14.25 acres of land located at 2501 Earl Rudder Freeway South,
generally located north of North Forest Parkway and south of Raintree Drive, along
the east side of Earl Rudder Freeway South – by this ordinance dated August 25, 2016.
3. Concept Map Amendment:
a. Growth Area IV – Ordinance 3376, dated October 2011.
b. Growth Area V – Ordinance 3376, dated October 2011.
4. Thoroughfare Map Amendment:
a. Raintree Drive – Ordinance 3375, dated October 2011.
b. Birkdale Drive – Ordinance 3375, dated October 2011.
c. Corsair Circle – Ordinance 3375, dated October 2011.
d. Deacon Drive – Ordinance 3375, dated October 2011.
e. Dartmouth Drive – Ordinance 3375, dated October 2011.
f. Farm to Market 60 – Ordinance 3375, dated October 2011.
g. Southwest Parkway – Ordinance 3375, dated October 2011.
h. Cain Road extension –Ordinance 3639, dated February 26, 2015.
i. Update to Chapter 6 Maps- Ordinance 3729, dated December 10, 2015.
5. Bicycle, Pedestrian and Greenways Master Plan Amendment:
a. Cain Road extension – Ordinance 3639, dated February 26, 2015
b. Update to Maps 5.4 and 5.5- Ordinance 3729, dated December 10, 2015.
D. General
1. Conflict. All parts of the College Station Comprehensive Plan and any amendments thereto
shall be harmonized where possible to give effect to all. Only in the event of an irreconcilable
conflict shall the later adopted ordinance prevail and then only to the extent necessary to avoid
such conflict. Ordinances adopted at the same city council meeting without reference to
another such ordinance shall be harmonized, if possible, so that effect may be given to each.
2. Purpose. The Comprehensive Plan is to be used as a guide for growth and development for the
entire City and its extra-territorial jurisdiction (“ETJ”). The College Station Comprehensive
Plan depicts generalized locations of proposed future land-uses, including thoroughfares,
bikeways, pedestrian ways, parks, greenways, and waterlines that are subject to modification
by the City to fit local conditions and budget constraints.
ORDINANCE NO.__________________ Page 5 of 6
3. General nature of Future Land Use and Character. The College Station Comprehensive Plan,
in particular the Future Land Use and Character Map found in A.3 above and any adopted
amendments thereto, shall not be nor considered a zoning map, shall not constitute zoning
regulations or establish zoning boundaries and shall not be site or parcel specific but shall be
used to illustrate generalized locations.
4. General nature of College Station Comprehensive Plan. The College Station Comprehensive
Plan, including the Thoroughfare Plan, Bicycle, Pedestrian, and Greenways Master Plan,
Central College Station Neighborhood Plan, Water System Master Plan and any additions,
amendments, master plans and subcategories thereto depict same in generalized terms
including future locations; and are subject to modifications by the City to fit local conditions,
budget constraints, cost participation, and right-of-way availability that warrant further
refinement as development occurs. Linear routes such as bikeways, greenways, thoroughfares,
pedestrian ways, waterlines and sewer lines that are a part of the College Station
Comprehensive Plan may be relocated by the City 1,000 feet from the locations shown in the
Plan without being considered an amendment thereto.
5. Reference. The term College Station Comprehensive Plan includes all of the above in its
entirety as if presented in full herein, and as same may from time to time be amended.”
ORDINANCE NO.__________________ Page 6 of 6
EXHIBIT “B”
That the “Comprehensive Plan of the City of College Station” is hereby amended by amending a portion
of the map titled “Map 2.2-Future Land Use & Character” of Chapter 2 – Community Character” from
Business Park to General Commercial shown as follows:
Urban
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0486 Name:Science Park Rezoning
Status:Type:Rezoning Agenda Ready
File created:In control:8/4/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from M-1
Planned Industrial to GC General Commercial for approximately 14.25 acres being situated in the
Morgan Rector Survey, Abstract No. 46, College Station, Brazos County, Texas, and being part of the
40.80 acre Tract One described in the deed from College Station Bypass, Ltd., to CS Science Park,
LLC, recorded in Volume 8994, Page 2003 of the Official Public Records of Brazos County, Texas,
generally located at 2501 Earl Rudder Freeway, and more generally located north of North Forest
Parkway and south of Raintree Drive, on the east side of Earl Rudder Freeway Frontage Road.
Sponsors:Jennifer Prochazka
Indexes:
Code sections:
Attachments:Background
Aerial & Small Area Map
Ordinance
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from M-1
Planned Industrial to GC General Commercial for approximately 14.25 acres being situated in the
Morgan Rector Survey, Abstract No. 46, College Station, Brazos County, Texas, and being part of
the 40.80 acre Tract One described in the deed from College Station Bypass, Ltd., to CS Science
Park, LLC, recorded in Volume 8994, Page 2003 of the Official Public Records of Brazos County,
Texas, generally located at 2501 Earl Rudder Freeway, and more generally located north of North
Forest Parkway and south of Raintree Drive, on the east side of Earl Rudder Freeway Frontage
Road.
Relationship to Strategic Goals:
·Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission recommended approval of the rezoning
request at their August 4, 2016 regular meeting. Staff also recommends approval.
Summary: The applicant has requested a rezoning of 14.25 acres (of a larger 53 acre property) from
College Station, TX Printed on 8/19/2016Page 1 of 3
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File #:16-0486,Version:1
M-1 Planned Industrial to GC General Commercial to allow for infill commercial development
opportunities along the East Bypass. The larger 53 acre property is currently developed as The
Science Park. The subject property has frontage along the east side of Earl Rudder Freeway South
and was recently identified by Staff as a prime location for needed general commercial development.
REZONING REVIEW CRITERIA
1.Consistency with the Comprehensive Plan: The subject area is currently designated
on the Comprehensive Plan Future Land Use and Character Map as Business Park, with a
pending application for amendment to General Commercial.
The proposed General Commercial designation is described in the Comprehensive Plan as
areas intended for concentrations of commercial activities that cater to both nearby residents
and to the larger community or region. Generally these areas tend to be large in size, located
near the intersection of two regionally significant roads, and concentrated in nodes within the
community.
The existing Business Park designation is described as being for areas that include office,
research, or industrial uses planned and developed as a unified project. Generally, these
areas need good access to arterial roadways.
The property is identified on the Comprehensive Plan Concept Map as a part of “Area XII:
College Station Science Park District.” The Comprehensive Plan states that this area is
intended to be the location of a significant research and development facilities, but that the site
includes considerable land area beyond that necessary R&D activities. It states that future
planning of this area should continue to accommodate R&D uses, as well as create
opportunities for a mix of uses, including residential and commercial in a suburban
development pattern.
Additionally, the City adopted the Economic Development Master Plan in 2012, with an over-
arching goal of a diversified economy generating quality, stable, full-time jobs; bolstering the
sales and property tax base; and contributing to a high quality of life. One of the strategic
initiatives for continued economic success is to support retail development by ensuring that
there are opportunities to locate and expand businesses that make College Station a regional
destination for retail services. The stated Master Plan goal for retail is as follows: “The City of
College Station will continue to recognize the significance of retail expenditures to the local
economy and will ensure that locations are ready to accommodate the development of such
opportunities and that the City remains responsive to an ever-changing market.”
If the City Council approves the Comprehensive Plan Future Land Use and Character Map
amendment to General Commercial, the proposed rezoning will be in compliance with the
Comprehensive Plan. If the City Council denies the Map amendment, the rezoning will not be
in compliance with the Comprehensive Plan.
2.Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The properties located immediately to the
north and south are zoned GS General Suburban and are developed as places of worship,
being A&M Church of Christ and St. Thomas Aquinas, respectively. To the east,
approximately 40 acres is zoned M-1 Planned Industrial and is developed as The Science
Park, a light industrial development with varying laboratory and distribution activities on-site.
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To the west is the Earl Rudder Freeway. Proposed general commercial development is
compatible with the existing Places of Worship and industrial development located along the
East Bypass.
3.Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The larger 53-acre
tract is currently developed as The Science Park, a light industrial complex with several
industrial / R&D uses and significant undeveloped property surrounding the structure. The
property has over 1,300 feet of undeveloped frontage along Earl Rudder Freeway that is
suitable for General Commercial uses such as retail and restaurant.
4.Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The property
and larger surrounding tract are currently zoned M-1 Planned Industrial. The property is
suitable for light industrial development.
5.Marketability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment:The subject
property may be marketable with its current zoning of M-1 Planned Industrial, however, the
requested rezoning provides an opportunity for regionally significant commercial development
along freeway frontage, where general commercial land uses are most appropriate.
6.Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: Water service is available to this
property from existing 6-inch and 12-inch waterlines along the southern property lines and
interior to the property, respectively. There are also existing 6-inch and 8-inch sewer mains
along the eastern property lines that may serve this property. Drainage is mainly to the east
within the Carter’s Creek Drainage Basin. Drainage and other public infrastructure required
with site development shall be designed and constructed in accordance with the BCS Unified
Design Guidelines. Existing infrastructure appears to be adequate for the proposed use at this
time.
The subject property has frontage on Earl Rudder Freeway South, a Freeway/Expressway on the
City’s Thoroughfare Plan. Access to the site will be from Earl Rudder Freeway South. A rezoning
Traffic Impact Analysis was submitted and reviewed. An updated TIA is required with the Site Plan.
Budget & Financial Summary: N/A
Attachments:
Background
Aerial & Small Area Map
Ordinance
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BACKGROUND
NOTIFICATIONS
Advertised Commission Hearing Date: August 4, 2016
Advertised Council Hearing Date: August 25, 2016
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Carter’s Crossing HOA
Property owner notices mailed: 7
Contacts in support: None at the time of staff report.
Contacts in opposition: None at the time of staff report.
Inquiry contacts: None at the time of staff report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Suburban Commercial GS General Suburban
Place of Worship
(A&M Church of
Christ)
South
Suburban Commercial GS General Suburban Place of Worship
(St. Thomas Aquinas)
East
Business Park M-1 Planned Industrial Light Industrial/Office
(Science Park)
West
(Across Earl
Rudder
Freeway)
Natural Areas-Protected,
Urban
GS General Suburban,
GC General
Commercial,
KO Krenek Overlay
Central Park,
Vacant
DEVELOPMENT HISTORY
Annexation: The first 500 feet east of the East Bypass (of the larger 53 acre tract) was
annexed in 1971. The remainder was annexed in 1977.
Zoning: 1971 - The first 500 feet east of the East Bypass zoned R-1 Single-Family
at the time of Annexation.
1977 - The remainder was zoned A-O Agricultural-Open at the time of
annexation.
1981 – M-1 Planned Industrial
Final Plat: The property is in the process of preliminary plan and final plat review, but
is currently unplatted.
Site development: The larger 53 acre tract is currently developed as The Science Park. The
14.25 acres under question is undeveloped.
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF
COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM M-
1 LIGHT INDUSTRIAL TO GC GENERAL COMMERCIAL FOR APPROXIMATELY 14.25 ACRES
FOR THE PROPERTY BEING SITUATED IN THE MORGAN RECTOR SURVEY, ABSTRACT
NO.46, COLLEGE STATION, BRAZOS COUNTY, TEXAS, AND BING PART OF THE 40.80 ACRE
TRACT ONE DESCRIBED IN THE DEED FROM COLLEGE STATION BYPASS, LTD. TO CS
SCIENCE PARK, LLC, RECORDED IN VOLUME 8994, PAGE 2003, OF THE OFFICIAL PUBLIC
RECORDS OF BRAZOS COUNTY, TEXAS, MORE GENERALLY LOCATED AT 2501 EARL
RUDDER FREEWAY SOUTH, BEING SOUTH OF RAINTREE DRIVE AND NORTH OF NORTH
FOREST PARKWAY ON THE EAST SIDE OF EARL RUDDER FREEWAY SOUTH, PROVIDING A
SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning
Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as
set out in Exhibit “A” and as shown graphically in Exhibit “B”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted
to continue, shall be deemed a separate offense. Said Ordinance, being a penal
ordinance, becomes effective ten (10) days after its date of passage by the City Council,
as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 25th day of August, 2016
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
Ordinance No. ________________ Page 2 of 4
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following propertyis rezoned from M-1 Light Industrial to GC General Commercial, as
described below and as graphically depicted in Exhibit “B”:
Ordinance No. ________________ Page 3 of 4
Ordinance No. ________________ Page 4 of 4
EXHIBIT “B”
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:116-0508 Name:Horseback Court Rezoning
Status:Type:Rezoning Agenda Ready
File created:In control:8/10/2016 City Council Regular
On agenda:Final action:8/25/2016
Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R
Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 13 acres being
situated in the M. Rector Survey, Abstract 46, Brazos County, Texas, being the remainder of that tract
called 22 acres in a deed to C. Carl Kolbe and Jeanne Kolbe recorded in Volume 2558, Page 133,
Official Records of Brazos County, Texas and all of that tract called 2.5 acres in a deed to C. Carl
Kolbe and Jeanne Kolbe recorded in Volume 3213, Page 335, Official Records of Brazos County,
Texas generally located at 2744 Horseback Court.
Sponsors:Jenifer Paz
Indexes:
Code sections:
Attachments:Background Information
Aerial & Small Area Map
Ordinance
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R
Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 13 acres
being situated in the M. Rector Survey, Abstract 46, Brazos County, Texas, being the remainder of
that tract called 22 acres in a deed to C. Carl Kolbe and Jeanne Kolbe recorded in Volume 2558,
Page 133, Official Records of Brazos County, Texas and all of that tract called 2.5 acres in a deed to
C. Carl Kolbe and Jeanne Kolbe recorded in Volume 3213, Page 335, Official Records of Brazos
County, Texas generally located at 2744 Horseback Court.
Relationship to Strategic Goals:
·Good Governance
·Core Services and Infrastructure
·Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item on August 4, 2016
and voted 5-0 to recommend approval.
Summary:
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REZONING REVIEW CRITERIA
1.Consistency with the Comprehensive Plan: The subject area is designated on the
Comprehensive Plan Future Land Use and Character map as Restricted Suburban, Natural Areas
Protected and Natural Areas Reserved. The portion to the north along Carters Creek is identified
as a Natural Planning Corridor. The portion designated as Restricted Suburban is intended for
moderate level of development activities consisting of medium-density single-family residential
lots. Areas that are Natural Areas Protected is intended for areas to be permanently protected
from development and preserved for their natural function or for park, recreation, or greenway
opportunities. Natural Areas Reserved is a land use designation that represents a constraint to
development and that should be preserved for their natural function. The proposed rezoning
would allow for this type of characteristic within this portion of the city. NAP Natural Areas
Protected zoning district will allow for areas within and outside the floodplain to remain in their
natural state and provide open space opportunity for nearby development. RS Restricted
Suburban will allow for the development of medium density single-family lots.
2.Compatibility with the present zoning and conforming uses of nearby property and
with the character of the neighborhood: The properties to the north, south and east are mostly
floodplain and floodway from Carter’s Creek and Wolf Pen Creek; zoned Rural. The neighboring
properties to the west are zoned General Suburban, which are single-family lots part of Horse
Haven Estate Phases 3 & 5. The average lot size is 8,183 square feet, with the smallest lot being
5,227 square feet and the largest being 29,707 square feet. The Restricted Suburban zoning
proposed along the western portion of the property is compatible with the existing single family
development given that the subdivision is developed with more medium density. The Natural
Areas Protected is also compatible with zoning and natural features within the neighboring
properties to the north, south and east.
3.Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The property contains
and is surrounded on three sides by flood hazard area. The Natural Areas Protected is intended
for the conservation of natural areas and serves as a buffer between the floodway and the
proposed Restricted Suburban single-family development. The property is suitable for the
proposed zoning districts and uses allowed in these districts.
4.Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The property is
currently used for agricultural activities with access from a local street. The surrounding properties
to the north, south and east are undeveloped due to creeks but to the west the properties are
zoned and used for single-family. The area proposed for Restricted Suburban is suitable for single
-family use similar to the adjacent development but the proposal also retains the natural features
of the property within and outside the floodplain as Natural Areas Protected. The existing zoning
Rural allows for low density single-family and agricultural uses.
5.Marketability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment:The marketability
of the property will increase if the property outside the flood hazard area is zoned Restricted
Suburban to allow for medium density, single-family uses due to its proximity and access from the
adjacent single-family development. Additionally, the Natural Areas Protected portions of the
property will provide allow for the conservation of the natural areas and create a buffer from the
floodway.
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6. Availability of water, wastewater, stormwater, and transportation facilities generally
suitable and adequate for the proposed use: There is an existing 6-inch waterline along
Horseback Drive available to serve this site. The site will have sanitary sewer access via an 8-
inch main along Horseback Drive. Water and sewer mains will need to be extended to serve all
lots at the time of final platting. All utilities are required to be designed and constructed in
accordance the BCS Unified Design Guidelines.
The subject property is located in the Carter Creek and Wolf Pen Creek Drainage Basins. A
portion of the site is encumbered by FEMA regulated Zone AE floodplain/floodway. Detention will
need to be evaluated and designed in accordance with the BCS Unified Stormwater Design
Guidelines.
The property has frontage to a local street, Horseback Drive. Access to the future development
will require street connection to Horseback Drive. This connection, as well as an internal street
network, will be required at the time of platting.
Budget & Financial Summary: N/A
Attachments:
1.Background information
2.Aerial & Small Area Map
3.Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: August 4, 2016
Advertised Council Hearing Date: August 25, 2016
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy notification of this public hearing:
Horse Haven Estates HOA
Property owner notices mailed: 35
Contacts in support: None at the time of staff report.
Contacts in opposition: None at the time of staff report.
Inquiry contacts: Two at the time of staff report.
ADJACENT LAND USES
Direction Comprehensive
Plan
Zoning Land Use
North Natural Area-
Reserved
R Rural Vacant
Floodplain/Floodway
South Natural Area-
Reserved
R Rural Vacant
Floodplain/Floodway
East Natural Area-
Reserved
R Rural Vacant
Floodplain/Floodway
West Restricted Suburban
& Natural Areas-
Reserved
GS General
Suburban & PDD
Planned Development
District
Single-family homes,
Open Space for Storage
Facility
DEVELOPMENT HISTORY
Annexation: 1977
Zoning: A-O Agricultural Open upon annexation; A-O Agricultural Open renamed to
R Rural
Final Plat: The property is unplatted.
Site development: Property is used for agricultural purpose and equestrian activity.
ORDINANCE NO. ___ __
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF
COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM R
RURAL TO RS RESTRICTED SUBURBAN AND NAP NATURAL AREAS PROTECTED FOR
APPROXIMATELY 13.429 ACRES FOR THE PROPERTY BEING SITUATED IN THE M. RECTOR
SURVEY, ABSTRACT 46, BRAZOS COUNTY, TEXAS, BEING THE REMAINDER OF THAT
TRACT CALLED 22.00 ACRES IN A DEED TO C. CARL KOLBE AND JEANNE KOLBE
RECORDED IN VOLUME 2558, PAGE 133, OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS
AND THE REMAINDER OF THAT TRACT CALLED 0.06 ACRES IN A DEED TO C. CARL KOLBE
AND JEANNE KILBE RECORDED IN VOLUME 6819, PAGE 246, OFFICIAL RECORDS OF
BRAZOS COUNTY, TEXAS, GENERALLY LOCATED 2744 HORSEBACK COURT, MORE
GENERALLY LOCATED EAST OF HORSE HAVEN ESTATES PHASE 5, PROVIDING A
SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,”
of the Code of Ordinances of the City of College Station, Texas, be amended as described in
Exhibit “A” and Exhibit “B”, and as shown graphically in Exhibit “C”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining provisions
or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be
deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of
not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00).
Each day such violation shall continue or be permitted to continue, shall be deemed a separate
offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its
date of passage by the City Council, as provided by Section 35 of the Charter of the City of
College Station.
PASSED, ADOPTED and APPROVED this 25th day of August, 2016
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
Ordinance No. _____ Page 2 of 6
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property is rezoned from R Rural to RS Restricted Suburban, as graphically
depicted in Exhibit “C”:
Ordinance No. _____ Page 3 of 6
Ordinance No. _____ Page 4 of 6
EXHIBIT “B”
That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property is rezoned from R Rural to NAP Natural Areas Protected, as graphically
depicted in Exhibit “C”:
Ordinance No. _____ Page 5 of 6
Ordinance No. _____ Page 6 of 6
EXHIBIT “C
NAP Natural Areas Protected RS Restricted Suburban