The URL can be used to link to this page

Home My WebLink About01/14/2016 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda - Final - Amended City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers7:00 PMThursday, January 14, 2016 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping " items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, possible action, and discussion of minutes for: ·December 10, 2015 Workshop ·December 10, 2015 Regular Meeting 15-07502a. Sponsors:Mashburn WKSHP121015 DRAFT Minutes RM121015 DRAFT Minutes Attachments: Presentation, possible action, and discussion regarding a participation agreement with Creek Meadows Partners to increase the capacity of the Creek Meadows Sewage Lift Station to serve the recently annexed Wellborn area, with a total City participation of $212,587. 14-4982b. Sponsors:Coleman Page 1 College Station, TX Printed on 1/11/2016 January 14, 2016City Council Regular Meeting Agenda - Final - Amended Participation Agreement.pdf Contractors Insurance.pdf Attachments: Presentation, possible action, and discussion on purchase and maintenance contract approval for Emergency Medical Service Automatic Patient CPR Devices from Physio Control the sole-source provider for Lucus Chest Compression Systems for $109,661.24 and the annual maintenance contract for $9,422.50 yearly fee. 15-07492c. Sponsors:Hurt Physio Control.pdfAttachments: Presentation, possible action, and discussion on the first of two readings of a franchise agreement with Brazos Valley Trash Valet & Recycling; for the collection of recyclables from commercial businesses and multi-family locations. 15-07552d. Sponsors:Harmon BVTVR Franchise Agreement 12-28-15Attachments: Presentation, possible action, and discussion on a resolution approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Solid Waste Grant Application (BVCOG) in the amount of $9,500. 15-07562e. Sponsors:Harmon FY16 CS Resolution.docx FY16 Grant Application.docx FY 16 Certification-of-Compliance-with-State-Laws.pdf Attachments: Presentation, possible action, and discussion regarding a contract change order (Contract No. 15-157) with Iteris, Inc. for a modification to the equipment type and /or quantity identified in the original contract for the implementation of the first phase of the ITS Master Plan. Additionally, the increase in cost documents the purchase of servers for video storage. The total increase in cost of this of this change order is $37,376.00, and the City will be reimbursed by TAMUS for the purchase of the video storage servers. 15-07572f. Sponsors:Harmon Presentation, possible action, and discussion on a professional services contract (Contract No. 16300174) with Jones & Carter, Inc. in the amount of $60,000 for the Preliminary Engineering Report (PER) for the Royder Road Expansion Project. 15-07582g. Page 2 College Station, TX Printed on 1/11/2016 January 14, 2016City Council Regular Meeting Agenda - Final - Amended Sponsors:Harmon Royder Road Overview - 20151207.pdfAttachments: Presentation, possible action, and discussion regarding a semi-annual price agreement for Type D Hot Mix Asphalt for street maintenance not to exceed $960,000 ($64.00 per ton) with Knife River . 15-07602h. Sponsors:Harmon Renewal Acceptance 1.10.16 to 7.9.16.pdfAttachments: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Shermco Industries, Inc., in the amount of $290,957.66 for the Annual Electric Substation Maintenance Labor Contract #16300148, which includes $242,464.66 in scheduled work and potential additional/miscellaneous repairs as specified in the bid, and an additional 20% not to exceed cost of $48,492.93 as a contingency for unforeseen emergency work. 15-07622i. Sponsors:Crabb Tabulation (002).pdfAttachments: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Seacor Painting, Inc. in the amount of $161,600 for the purposes of painting 4 electric substations. 15-07632j. Sponsors:Crabb Tabulation.pdfAttachments: Presentation, possible action, and discussion regarding an amendment to an agreement, dated April, 2013, to provide that the Texas A&M System through the University ’s Utilities & Energy Services Department or its successor, will provide electric power to the Property instead of the City of College Station. 15-07652k. Sponsors:Crabb Amd to Agreement.pdfAttachments: Presentation, possible action, and discussion regarding an animal and rabies control services Interlocal Agreement with Texas A&M University. 15-07702l. Sponsors:McCollum TAMU Animal Control Services ILA.pdfAttachments: Presentation, possible action, and discussion regarding an 15-07722m. Page 3 College Station, TX Printed on 1/11/2016 January 14, 2016City Council Regular Meeting Agenda - Final - Amended Interlocal Agreement between the City of College Station and The Rocky Creek Volunteer Fire Department providing for the sale of one (1) 2009 Dodge 3500 Chassis by College Station to the Rocky Creek Volunteer Fire Department for the total amount of $4,000. Sponsors:Kersten ILA - The Rocky Creek Volunteer Fire Departments.pdfAttachments: Presentation, possible action, and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of New Braunfels. 15-07732n. Sponsors:Kersten 16300146 - COCS and City of New Braunfels ILA 01.14.16.pdfAttachments: Presentation, possible action, and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of Brenham. 15-07742o. Sponsors:Kersten ILA with City of Brenham.pdfAttachments: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Lynn Chaffin, an Independent Contractor in the amount not to exceed $290,400 for the purposes of providing Project Management services for the replacement of the City ’s current CAD/RMS system. Contract is for 24 months. 15-07802p. Sponsors:Roper CAD-RMS Agreement.pdfAttachments: Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing.· The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from Page 4 College Station, TX Printed on 1/11/2016 January 14, 2016City Council Regular Meeting Agenda - Final - Amended the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R -4 Multi-Family to MF Multi-Family for approximately 1.116 acres being Lots 13-16, Block 1 of the Cooner Addition, generally located at 301, 303, 305 & 307 Cooner Street, more generally located north of Cooner Street between Eisenhower Street and Nimitz Street. 15-07811. Sponsors:Walker Background Information Aerial and Small Area Map (SAM) Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to SC Suburban Commercial for approximately 2 acres being situated in the Samuel Davidson League, Abstract No. 13, Brazos County, Texas. Said tract being a portion of the remainder of a called 33.70 acre tract described as third tract by a deed to Keren Eidson recorded in Volume 300, Page 609 of the deed records of Brazos County, Texas, generally located between Wellborn Road (FM 2154) and Royder Road, near Greens Prairie Road West. 15-07822. Sponsors:Bullock Background Information Aerial and Small Area Map (SAM) Ordinance Attachments: Presentation, possible action, and discussion regarding approval of a resolution for Parks and Recreation Department User Fees for facilities and programs for FY 2015-16. 15-07613. Page 5 College Station, TX Printed on 1/11/2016 January 14, 2016City Council Regular Meeting Agenda - Final - Amended Sponsors:Schmitz FY2016 GENERAL FUND FEES DRAFT 2.docx FY2016 REC FUND FEES DRAFT 2.doc Parks User fees Resolution.docx Attachments: 4. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED _____________________ City Manager I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on January 11, 2015 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3541 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. Penal Code § 30.07. Trespass by License Holder With an Openly Carried Handgun. “Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly.” Codigo Penal §30.07. Trespasar Portando Armas de Mano al Aire Libre con Licencia. "Conforme a la seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre." Page 6 College Station, TX Printed on 1/11/2016 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0750 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:12/11/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion of minutes for: ·December 10, 2015 Workshop ·December 10, 2015 Regular Meeting Sponsors:Sherry Mashburn Indexes: Code sections: Attachments:WKSHP121015 DRAFT Minutes RM121015 DRAFT Minutes Action ByDate Action ResultVer. Presentation, possible action, and discussion of minutes for: •December 10, 2015 Workshop •December 10, 2015 Regular Meeting Relationship to Strategic Goals: ·Good Governance Recommendation(s): Approval Summary: None Budget & Financial Summary: None Attachments: •December 10, 2015 Workshop •December 10, 2015 Regular Meeting College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ WKSHP121015Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION DECEMBER 10, 2015 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: TAMU Student Liaison Blanche Brick Wayne Beckermann, VP/Municipal Affairs Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 3:33 p.m. on Thursday, December 10, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Employee Recognition, Recognition of Employee of the Year nominees and Reception. The following employees were recognized for service: 20 Years of Service Earnest Arbuckle Adrienne Bishop Steve Brock Cecilia Browder Angela Daugherty Julia Franz Daniel Garcia Hector Garcia Karl Goldapp Daniel Graalum Michael Gutowski Christopher Kelly Howard Lapham Arthur Lara Dean Mushinski Rhonda Seaton Tammie Williams WKSHP121015Minutes Page 2 25 Years of Service Bridgette George Paul Gunnels Curtis Hays Gregory Janda Walter Jones John Leeth Brenda Martz Lance Norwood Rodney Sigler Marshall Wallace Gary Watson 30 Years of Service David Clarida Jeffrey Kuykendall Scott McCollum Jesse Quintero Stephen Smith 35 Years of Service Tony Michalsky Jon Mies Nominees for Employee of the Year were: Jon Blalock Chris Ford Bridgette George Jennifer Kingsbury Kelli Nesbitt Traci Perez Brian Piscacek Carol Rodriguez The Employee of the Year is Bridgette George, development Coordinator, Planning and Development Department. A small reception followed. 3. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City Council convened into Executive Session at 4:08 p.m. on Thursday, December 10, 2015 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District  Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court of Brazos County, Texas  City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804- CV-85, In the 85th Judicial District Court, Brazos County, Texas. B. Consultation with Attorney to seek legal advice; to wit:  Legal advice regarding an agreement between the City of College Station and Kalon Biotheraputics  Legal advice concerning Power Supply C. Deliberation on the appointment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: WKSHP121015Minutes Page 3  City Secretary  City Manager D. Deliberation on a competitive matter as defined in Gov’t Code Section 552.133; to wit:  Power Supply The Executive Session adjourned at 6:13 p.m. 4. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz the City Council voted six (6) for and none (0) opposed, with Councilmember Benham absent from the dais, to approve an amendment to the June 24, 2014 Economic Development Agreement between the City of College Station and Kalon Biotheraputics, contingent on the City of Bryan’s approval of the same, to extend the Completion of Construction of the Improvements from December 31, 2015 to December 31, 2016, and to authorize the City Manager to execute such amendment on behalf of the City. The motion carried unanimously. 5. Presentation, possible action, and discussion on items listed on the consent agenda. This item was discussed after Workshop item #7. (2k): Jeff Kersten, Assistant City Manager, clarified the lease agreement will be extended one year with an additional one-year option. (2m): Ben Roper, IT Director, noted the vendor has done more than ten installations, and they have always been on time and on budget. Payments will not be made until after everything has been completed. (2n): Jeff Kersten, Assistant City Manager, clarified that this item says we will be issuing debt later in the year for the portion needed for those transportation projects added to the 2016 budget. (2p): Donald Harmon, Director of Public Works, said these have been planned for some time and came through an ADA request. (2t): Sherry Mashburn, City Secretary, stated that a Retreat date needs to be added to the Council Calendar. There was Council consensus to set February 15 as the date, with February 16, if needed. 6. Presentation, possible action, and discussion regarding the conceptual design for the Ringer Library project. Emily Fisher, Assistant Director of Public Works/Capital Projects, introduced the representatives from Komatsu Architecture. WKSHP121015Minutes Page 4 Representatives from Komatsu Architecture presented the conceptual site plan, floor plan, and the exterior elevation of the proposed expansion to the Larry J. Ringer Library. The concept plan was presented to the Library Advisory Board and at a public meeting on September 2. 7. Presentation, possible action, and discussion concerning the City Internal Auditor’s Street Maintenance Audit. Ty Elliott, Internal Auditor, reported there are six recommendations from the Street Maintenance Audit; 1) re-institute skill-based pay for specific positions; 2) reassess how pavement condition analysis is conducted; 3) increase focus on preventative maintenance; 4) raise standards for street construction; 5) construct minor collectors and above in concrete; and 6) create a dedicated fund for street maintenance. 8. Council Calendar Council reviewed the calendar. 9. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no future agenda items. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub- committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, Mayor Berry reported on the COG and the Christmas Parade. Councilmember Brick reported on TML Region 10 and Christmas in the Park. Councilmember Nichols reported on the Community Leaders Forum. WKSHP121015Minutes Page 5 11. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:20 p.m. on Thursday, December 10, 2015. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary RM121015 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION DECEMBER 10, 2015 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: TAMU Student Liaison Kelly Templin, City Manager Wayne Beckermann, VP/Municipal Affairs Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called t o order by Mayor Berry at 7:31 p.m. on Thursday, December 10, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Presentation by CALEA Accreditation Program Manager, Randy Scott recognizing the City of College Station Police Department for re-accreditation in both Law Enforcement and Communications programs. During this assessment, the Department was also awarded Accreditation with Excellence in both programs. Randy Scott, CALEA Accreditation Program Manager, recognized the College Station Police Department for its re-accreditation and presented Chief McCollum with a framed certificate for attaining the Gold Standard and Excellence in both programs. RM121015 Minutes Page 2 Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Spec. Joseph Carl Norquist. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  November 23, 2015 Workshop  November 23, 2015 Regular Meeting 2b. Presentation, possible action, and discussion regarding a participation agreement with Oldham Goodwin Group, LLC to increase the capacity of the Creek Meadows Sewage Lift Station to serve the recently annexed Wellborn area. The Agreement includes three phases of improvements, with a total City participation of $216,350. 2c. Presentation, possible action, and discussion on an agreement with TASER International to purchase Tasers, holsters, cartridges, battery packs, Taser Assurance Plans, and assorted Taser equipment for $128,842.23 . 2d. Presentation, possible action, and discussion on the Remotec, Inc. service agreement for a system upgrade for the Police Department's bomb robot for $87,482. 2e. Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from Independence Harley Davidson (College Station, TX) for the amount of $98,325 plus an additional one year extended warranty for $4,835 and the trade in of five (5) existing 2010 Harley Davidson Road King motorcycles for $40,000. 2f. Presentation, possible action, and discussion on approving the Affordable Care Act mandated Transitional Reinsurance Fee due on January 15, 2016. The amount for this expenditures is $62,832. 2g. Presentation, possible action, and discussion on approving projected January 1, 2016 through December 31, 2016 employee benefit expenditures and employee benefit provider agreement renewals for $9,099,007 and presentation, possible action, and discussion on approving Resolution 12-10-15-2g, authorizing the City Manager to execute and approve all required contracts and subsequent expenditures related to employee benefits agreements, and presentation, possible action, and discussion on rejecting RFP 16-017 for stop loss reinsurance. 2h. Presentation, possible action, and discussion regarding award of contract #16300090 with MK Painting, Inc. to recoat the interior of the Park Place Water Tower, at a total cost of $305,000. 2i. Presentation, possible action, and discussion regarding Contract 14-408 with Pipe Works Constructors on approving Change Order #1 deleting Carters Creek Blowers 4&5 for a reduction of $336,324.35. RM121015 Minutes Page 3 2j. Presentation, possible action, and discussion of the General Services Agreement Renewal with Emergicon providing ambulance billing, accounts receivable and delinquent account collection services not exceed $120,000. This is the second renewal of four possible renewals. 2k. Presentation, possible action, and discussion regarding an amendment to the Building Use Agreement between the City of College Station and the Arts Council of Brazos located at 2275 Dartmouth Drive. 2l. Presentation, possible action, and discussion regarding a Payment Processing Inc. (PPI) Service Contract Renewal for Electronic Credit Card Processing and Merchant Account Services with estimated banking fees and services charges not to exceed $750,000 annually. 2m. Presentation, possible action, and discussion on a contract between the City of College Station and Housley Communications for installation of fiber optic cable in the amount of $ 96,027.80. 2n. Presentation, possible action, and discussion regarding approval of Resolution 12-10- 15-2n, declaring intention to reimburse certain expenditures with proceeds from debt for new transportation projects that were included in the FY16 Capital Improvements Program Budget. 2o. Presentation, possible action, and discussion regarding the approval of four Master Agreements for Real Estate Appraisal Services: Atrium Real Estate Services (Contract No. 16300131); CBRE, Inc. (Contract No. 16300132); Integra Realty Resources - Austin (Contract No. 16300133); S.T. Lovett & Associates (Contract No. 16300134). Approval of these agreements will authorize the City Manager or his delegate to approve Service Orders for each project within the terms of each Master Agreement. Each agreement will have a not to exceed amount of $30,000 and the option to renew the contract for up to two (2) additional one (1) year terms (total of three (3) years). 2p. Presentation, possible action, and discussion regarding the approval of a construction contract (No. 16300081) with Palomares Construction, Inc., in the amount of $141,456 for the construction of sidewalk improvements along Guadalupe Drive. 2q. Presentation, possible action, and discussion regarding the approval of a professional services contract (No.16300143) with Kimley-Horn and Associates, Inc., in the amount of $469,600 for detailed design and construction phase services for the Eastgate Rehabilitation Phase IV Project and approval of Resolution 12-10-15-2q, declaring intention to reimburse certain expenditures with proceeds from debt. 2r. Presentation, possible action, and discussion on Ordinance 2015-3721, amending Chapter 10 “Traffic Code”, Section 4 "Administrative Adjudication of Parking Violations", Subsection G “Two-Hour Parking”, (3) twenty-four (24) hours a day, seven (7) days a week", establishing two-hour parking on the northwest side of Church Avenue beginning 40 feet southwest of First Street and ending 95 feet northeast of Wellborn Road North. RM121015 Minutes Page 4 2s. Presentation, possible action, and discussion on Ordinance 2015-3722, amending Chapter 4 “Business Regulations” of the Code of Ordinances by adding Section 23 “Transportation Network Companies”. 2t. Presentation, possible action, and discussion regarding adoption of the 2016 Annual Council Calendar. 2u. Presentation, possible action, and discussion of Resolution 12-10-15-2u, formalizing the position of Student Liaison to the City Council; and declaring an effective date. Item 2b was pulled and was not considered. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, less item 2b. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion approving Ordinance 2015- 3723, vacating and abandoning two public utility easements located at 600 First Street: a 10-foot wide, 0.05 acre public utility easement recorded in Volume 474, Page 383 of the Deed Records of Brazos County, Texas and a 10-foot wide, 0.06 acre public utility easement recorded in Volume 474, Page 383 of the Deed Records of Brazos County, Texas. Items 1, 2, 3, 4, 5, and 6 followed items 7, 8, and 9. Alan Gibbs, City Engineer, said this is a housekeeping item. The easement abandonments accommodate future development of the property in accordance with the proposed multi-family development site plan. The City has received a temporary blanket easement for the entire site which will continue to provide sufficient access to public and private utilities until infrastr ucture is removed and relocated at the owners’ expense and a new public utility easement is granted with the future site development if needed. At approximately 10:21 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:21 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Aldrich, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3723, vacating and abandoning two public utility easements located at 600 First Street: a 10-foot wide, 0.05 acre public utility easement recorded in Volume 474, Page 383 of the Deed Records of Brazos County, Texas and a 10-foot wide, 0.06 acre public utility easement recorded in Volume 474, Page 383 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3724, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official RM121015 Minutes Page 5 Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to PDD Planned Development District to amend the concept plan and the proposed uses for approximately 4.56 acres being Lot 1 Block 11 of the Barron Crossing Subdivision, generally located at 410 William D. Fitch Parkway, more generally located south of William D. Fitch Parkway between Barron Road and Victoria Avenue. Mark Bombek, Planning and Development, stated this request is to rezone the subject property from Planned Development District to Planned Development District to amend the concept plan and proposed uses. The Planning and Zoning Commission considered this item at their December 3 meeting and voted unanimously to recommended approval. Staff also recommends approval of the rezoning request. Crissy Hartl, 3204 Earl Ruder Frwy, applicant, provided a brief overview of the proposed use. At approximately 10:30 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:30 p.m. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3724, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD Planned Development District to PDD Planned Development District to amend the concept plan and the proposed uses for approximately 4.56 acres being Lot 1 Block 11 of the Barron Crossing Subdivision, generally located at 410 William D. Fitch Parkway, more generally located south of William D. Fitch Parkway between Barron Road and Victoria Avenue. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3725, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from CI Commercial Industrial to GC General Commercial for approximately 0.964 acres being Lot 3, Block 19 of the Ponderosa Place Subdivision Phase 1, generally located at 3702 State Highway 6 South, more generally located west of State Highway 6 South and between Ponderosa Drive and Pinon Drive. Mark Bombek, Planning and Development, stated this request is to rezone the subject property from Commercial Industrial to General Commercial. The Planning and Zoning Commission considered this item at their November 19, 2015 meeting and voted 5-0 to recommended approval. Staff also recommends approval. At approximately 10:33 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:33 p.m. RM121015 Minutes Page 6 MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3725, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changi ng the zoning district boundaries from CI Commercial Industrial to GC General Commercial for approximately 0.964 acres being Lot 3, Block 19 of the Ponderosa Place Subdivision Phase 1, generally located at 3702 State Highway 6 South, more generally located west of State Highway 6 South and between Ponderosa Drive and Pinon Drive. The motion carried unanimously. 4. Public Hearing, presentation, possible action, and discussion on Ordinance 2015-3726, amending Chapter 3, “Building Regulations” of the Code of Ordinances of the City of College Station, Texas, adopting the 2015 International Building Code, the 2014 National Electrical Code (NEC), and related amendments. Brian Binford, Planning and Development, stated this ordinance adopts the latest edition of the International Codes (I-Codes) for use in College Station. The City of College Station currently uses the 2012 edition of the I-Codes and the 2011 edition of the National Electric Code (NEC). The International Code Council and National Fire Protection Association issues updated codes every three years. The changes included in the latest codes help clarify intent, improve energy efficiency, and strengthen requirements designed to safeguard the public health, safety, and general welfare. The Construction Board of Adjustment and Appeals reviewed the International codes at a series of public meetings during September and October and recommended approval of the codes and related amendments. Staff also recommends approval. At approximately 10:38 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:38 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3726, amending Chapter 3, “Building Regulations” of the Code of Ordinances of the City of College Station, Texas, adopting the 2015 International Building Code, the 2014 National Electrical Code (NEC), and related amendments. The motion carried unanimously. 5. Public Hearing, presentation, possible action, and discussion on Ordinance 2015-3727, amending Chapter 6, “Fire Protection”, of the Code of Ordinances of the City of College Station, Texas, adopting the 2015 International Fire Code, the 2015 NFPA Life Safety Code, and related amendments. Eric Dotson, Planning and Development, stated this ordinance adopts the latest edition of the International Fire Code and the Life Safety Code for use in College Station. The changes included in the latest codes help clarify intent and strengthen requirements designed to safeguard the public health, safety, and general welfare. RM121015 Minutes Page 7 The Construction Board of Adjustment and Appeals considered the aforementioned codes at a public meeting in October and recommended approval of the codes. Staff also recommends approval. At approximately 10:39 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:39 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3727, amending Chapter 6, “Fire Protection”, of the Code of Ordinances of the City of College Station, Texas, adopting the 2015 International Fire Code, the 2015 NFPA Life Safety Code, and related amendments. The motion carried unanimously. 6. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3728, amending Chapter 12, “Unified Development Ordinance,” Article 8 “Subdivision Design and Improvements,” Section 8.8 “Requirements for Park Land Dedication,” Appendix I “Park Land Dedication and Development Fees” of the Code of Ordinances of the City of College Station, Texas, regarding multi-family parkland dedication. Jennifer Prochazka, Planning and Development, reported that the Planning & Zoning Commission and Parks and Recreation Board met in October in a joint workshop and directed staff to move forward with a potential ordinance amendment that would remove ordinance bias toward multi-bedroom dwelling units. The current parkland dedication requirement is based on several assumptions including a desired level of service, the average cost to purchase and develop parkland, and the average persons per household (2.38 persons), as determined by the 2010 Census. Currently, parkland dedication fees are assessed based on the number of dwelling units in a multi-family project, regardless of the total number of bedrooms. With a “by-the- dwelling-unit” assessment, all multi-family units have the same parkland dedication requirement. Multi-family developers constructing units that have fewer bedrooms than the Census average pay more per bedroom than the multi-family developers that construct units that have more bedrooms than the Census average. Since the current fees were established assuming an average of 2.38 persons per household (Census Bureau), the amendment assumes that the previous “per dwelling unit” requirement can be divided by 2.38 resulting in a “per person” or “per bedroom” fee for multi-family projects. Both land dedication and fee-in-lieu of land dedication requirements are proposed to be amended. The Planning & Zoning Commission considered this item at their November 19 meeting and recommended approval. Staff also recommends approval of the amendment. At approximately 10:44 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:44 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3728, amending Chapter 12, “Unified Development Ordinance,” Article 8 “Subdivision Design and Improvements,” Section 8.8 “Requirements for Park Land Dedication,” Appendix I “Park RM121015 Minutes Page 8 Land Dedication and Development Fees” of the Code of Ordinances of the City of Coll ege Station, Texas, regarding multi-family parkland dedication. The motion carried unanimously. 7. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3729, amending the College Station Comprehensive Plan by Amending Chapter 6 "Transportation" and certain maps within the "Bicycle, Pedestrian, and Greenways Master Plan" updating and streamlining information relating to transportation. Items 7, 8, and 9 were taken together and before item 1. Alan Gibbs, City Engineer, introduced Jeff Whitaker, with Kimley-Horn Associates, who then updated the Council on the work they have been doing on the Thoroughfare portion of the Comprehensive Plan. The updates to Chapter 6 Transportation include: Updating Thoroughfare Plan and Context Zones; Amending Complete Streets and Context Sensitive Solutions Process; Updating Context-Sensitive Cross-Sections; Updates to Chapter 6 Transportation Maps: Volumes, Level of Service and Programmed Projects. The update to the Bicycle, Pedestrian, and Greenways Master Plan include amending Maps 5.4 and 5.5. The Planning and Zoning Commission considered this item at their November 5meeting and voted 4-0 to recommend approval of the Comprehensive Plan Amendment with the condi tion that the proposed Luther Street thoroughfare extension from Harvey Mitchell Parkway to Dowling Road not be included. The Bicycle, Pedestrian and Greenways Advisory Board considered this item at their October 5 meeting and voted 4-0 to recommend approval of the amendment. Staff recommends approval with the condition that the proposed Luther Street thoroughfare extension from Harvey Mitchell Parkway to Doweling Road not be included. At approximately 8:13 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:13 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz, the City Council voted six (6) for and one (1) opposed, with Councilmember Aldrich voting against, to adopt Ordinance 2015-3729, amending the College Station Comprehensive Plan by Amending Chapter 6 "Transportation" and certain maps within the "Bicycle, Pedestrian, and Greenways Master Plan" updating and streamlining information relating to transportation, including the Luther extension as originally proposed. The motion carried. 8. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3730, amending the College Station Comprehensive Plan by amending text in Chapter 2 “Community Character,” Chapter 3 “Neighborhood Integrity,” Chapter 4 “Economic Development,” Chapter 5 “Parks, Greenways, and the Arts,” and Chapter 7 “Municipal Services and Community Facilities,” addressing certain updates and housekeeping items based on recommendations in the Comprehensive Plan Five-Year Evaluation and Appraisal Report completed in 2014. Jennifer Prochazka, Planning and Development, reported that the Comprehensive Plan Five-Year Evaluation and Appraisal Report (2014) considered changing conditions and recommended RM121015 Minutes Page 9 appropriate modifications to the Plan. The resulting Report included recommendations for text amendments to the Chapters of the Comprehensive Plan. The Five-Year Evaluation & Appraisal Report included public outreach by way of an on-line survey, a public open house meeting, focus group meetings, and a public review of the draft Report. The Five-Year Evaluation & Appraisal Report included a number of text amendments, as recommended by the joint subcommittee. The Planning & Zoning Commission considered this item at their November 19meeting and recommended approval of the proposed text amendments. At approximately 8:20 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:20 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3730, amending the College Station Comprehensive Plan by amending text in Chapter 2 “Community Character,” Chapter 3 “Neighborhood Integrity,” Chapter 4 “Economic Development,” Chapter 5 “Parks, Greenways, and the Arts,” and Chapter 7 “Municipal Services and Community Facilities,” addressing certain updates and housekeeping items based on recommendations in the Comprehensive Plan Five-Year Evaluation and Appraisal Report completed in 2014. The motion carried unanimously. 9. Public Hearing, presentation, possible action, and discussion regarding four ordinances amending the College Station Comprehensive Plan by amending the Comprehensive Plan Future Land Use & Character Map in the following four general locations: Ordinance 2015-3731 Area (A): approximately 40 acres generally located east of FM 2154 (Wellborn Road), south of the Southern Trace Subdivision, west of State Highway 40 (William D. Fitch Parkway), and north of Westminster Subdivision, from Estate and Suburban Commercial to General Suburban and Suburban Commercial; Ordinance 2015-3732 Area (B): approximately 120 acres generally located south of Barron Cut-Off Road, west of WS Phillips Parkway, north of the Castlegate II Subdivision, and east of the Wellborn Community, from Restricted Suburban to General Suburban; Ordinance 2015-3733 Area (C): approximately 900 acres generally located south of Greens Prairie Road West, east of the Sweetwater Subdivision, and north of Arrington Road, from Estate to Restricted Suburban; and Ordinance 2015-3734 Area (E): approximately 7 1/2 acres generally located at the northwest corner of State Highway 6 and Nantucket Drive, from Restricted Suburban to Suburban Commercial. Jennifer Prochazka, Planning and Development, reported the Comprehensive Plan Five-Year Evaluation and Appraisal Report (2014) included recommendations for modification to the Plan, including additional evaluation and potential Future Land Use & Character amendments in five locations, identified as Areas A-E. The Five-Year Evaluation & Appraisal Report included public outreach by way of an on-line survey, a public open house meeting, focus group meetings, and a public review of the draft Report. Staff evaluated the Future Land Use & Character Map in the five identified areas in the attached and made recommendations for changes in four areas. The Planning & Zoning Commission considered this item at their November 19 meeting and recommended approval of the proposed Future Land Use & Character Map amendments RM121015 Minutes Page 10 described above as (A), (B), and (C), and recommended denial of the proposed amendment described above as (E). At approximately 8:27 p.m., Mayor Berry opened the Public Hearing for Area A. There being no comments, the Public Hearing was closed at 8:27 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3731 Area (A): approximately 40 acres generally located east of FM 2154 (Wellborn Road), south of the Southern Trace Subdivision, west of State Highway 40 (William D. Fitch Parkway), and north of Westminster Subdivision, from Estate and Suburban Commercial to General Suburban and Suburban Commercial. The motion carried unanimously. At approximately 8:47 p.m., Mayor Berry opened the Public Hearing for Area B. Joe Guerra, 2079 Ravenstone Loop, expressed concerns about increased traffic, traffic impacts, and lower property values. A staff survey revealed the top two priorities are neighborhood integrity and traffic. He provided four other areas of empty pasture land designated as Urban that could be developed. There being no comments, the Public Hearing was closed at 8:52 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Benham, the City Council voted four (4) for and three (3) opposed, with Councilmembers Aldrich, Brick, and Mooney voting against, to adopt Ordinance 2015-3732 Area (B): approximately 120 acres generally located south of Barron Cut-Off Road, west of WS Phillips Parkway, north of the Castlegate II Subdivision, and east of the Wellborn Community, from Restricted Suburban to General Suburban. The motion carried. At approximately 9:12 p.m., Mayor Berry opened the Public Hearing for Area C. Alan Demlow, 3401 Mesa Verde Drive, spoke against the proposed change and expressed his concern over increased traffic, which will increase noise and light pollution and create safety issues. Maintaining neighborhood integrity and the rural character are important. John Bryant, 1929 Arrington Road, stated his opposition to the master plan amendment to high- density lots. At a minimum, he asked that Council retain one -acre lots at Arrington and go to a higher density as development goes west from Arrington. Jean Phelps, 1621 Harpers Ferry Road, said the road the City refers to as a collector is her street. She does not want to become another Austin. We need to decide what kind of town we want to live in with normal growth that fits into the area. She asked to leave these as Estate lots. Dan Daniels, 1106 Faraway Island, spoke against the change. He expressed his concern regarding traffic. RM121015 Minutes Page 11 Scott Delucia, 4607 Midsummer, said when he moved to Nantucket, it was virtually empty. He is concerned when he hears that an additional 2,700 homes will be built. If this is done today, the County is the one that will be responsible for the roads, and they are not going to maintain them to City standards. There being no further comments, the Public Hearing was closed at 9:24 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted five (5) for and two (2) opposed, with Councilmembers Brick and Mooney voting against, to adopt Ordinance 2015-3733 Area (C): approximately 900 acres generally located south of Greens Prairie Road West, east of the Sweetwater Subdivision, and north of Arrington Road, from Estate to Restricted Suburban. The motion carried. At approximately 10:04 p.m., Mayor Berry opened the Public Hearing for Area E. Jim Maness, 1733 Arrington Road, read his comments to the Council (attached). Kevin Griffin, 1212 Mariners Cove, spoke against the change. Due to the lack of information regarding the future development, this proposal should be denied until more information is forth coming. Paul Morris, 1511 Wayfarer, concurred with Mr. Griffin. Joe Guerra, 2079 Ravenstone Loop, did not come forward. Sally McAninch, 4201 Ballylough, said this change was at the developer’s request to make it more marketable. That is not a good reason and is not zoning’s purpose. It appears to be spot zoning, which is prohibited. It is not in the public’s interest to do this. Mark Sykes, 1599 Nantucket Drive, said he is one of the two property owners that would be directly affected. The developers have not approached him about what they want to with the property. The developable portion is only 2.5 acres, and he wondered what kind of commercial could go in. Something that could be up to 15,000 square feet is not what the residents would want. Michael Pavelka, 1209 Ebbtide Cove, president of South Hampton Homeowners Association, stated that the association is against this. Traffic would increase. If this goes in, they would want to put in a fence to secure their property. Dan Wood, 4235 Sand Piper Cove, said the retirement village is only one block away from this property. If this is permitted, it will disrupt those residents. There being no further comments, the Public Hearing was closed at 10:17 p.m. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to deny Ordinance 2015- 3734, requesting for Area (E): approximately 7 1/2 acres generally located at the northwest RM121015 Minutes Page 12 corner of State Highway 6 and Nantucket Drive, from Restricted Suburban to Suburban Commercial. The motion carried unanimously. 10. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 10:44 p.m. on Thursday, December 10, 2015. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:314-498 Name:Participation Agreement for Creek Meadows Lift Station Status:Type:Contract Consent Agenda File created:In control:5/23/2014 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding a participation agreement with Creek Meadows Partners to increase the capacity of the Creek Meadows Sewage Lift Station to serve the recently annexed Wellborn area, with a total City participation of $212,587. Sponsors:David Coleman Indexes: Code sections: Attachments:Participation Agreement.pdf Contractors Insurance.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding a participation agreement with Creek Meadows Partners to increase the capacity of the Creek Meadows Sewage Lift Station to serve the recently annexed Wellborn area, with a total City participation of $212,587. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation:Staff recommends approval of this participation agreement. Summary: In 2006, the developer of Creek Meadows constructed a sewage lift station, located near Greens Prairie Trail and Royder Road, to serve the initial phases of the development. Today, the flow into the lift station is nearing its initial capacity and will need improvements to increase the capacity. The current developer, Oldham Goodwin, working with Creek Meadows Partners, is planning to make the necessary improvements to provide enough capacity to serve the build-out of the Creek Meadows development. In April 2011, City Council approved the annexation of the Wellborn area which included providing sewer service to a portion the area. The service plan included a gravity sewer line along Live Oak and Royder Road, terminating into the Creek Meadows lift station. City staff has calculated the potential sewer flow from the area this new sewer line will serve, and has negotiated an agreement with Creek Meadows Partners to combine the improvement projects and share the cost. If approved, this participation agreement will ensure that the adequate sewer system capacity will exist for the Wellborn area properties that are served by the new sewer line. Combining the improvement projects with the developer is the most efficient and cost effective method to make the necessary improvements, and staff recommends approval. College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:14-498,Version:3 Budget & Financial Summary:Funds in the amount of $212,587 will be included in the FY16 Wastewater Capital Improvement Projects Oversized Participation budget for the execution of this agreement. Reviewed and Approved by Legal:Yes Attachment: Participation agreement Contractor's Insurance College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:315-0749 Name:EMS Automatic Patient CPR Devices - Physio Control Status:Type:Contract Consent Agenda File created:In control:12/10/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion on purchase and maintenance contract approval for Emergency Medical Service Automatic Patient CPR Devices from Physio Control the sole-source provider for Lucus Chest Compression Systems for $109,661.24 and the annual maintenance contract for $9,422.50 yearly fee. Sponsors:Eric Hurt Indexes: Code sections: Attachments:Physio Control.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on purchase and maintenance contract approval for Emergency Medical Service Automatic Patient CPR Devices from Physio Control the sole-source provider for Lucus Chest Compression Systems for $109,661.24 and the annual maintenance contract for $9,422.50 yearly fee. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Approval Summary: This request is for the one time purchase of 7 Lucus Chest Compression Systems for $109,661.24 and the annual maintenance contract for $9,422.50 yearly fee from Physio Control the sole-source provided. This approval will place automatic CPR devices on all EMS units. Effective chest compressions deliver vital oxygen to the brain and can prime the heart for successful delivery of electrical shock. Maintaining sufficient coronary perfusion pressure during cardiac arrest improves the likelihood of Return of Spontaneous Circulation (ROSC). Currently, we perform manual CPR, which is a labor intensive function that must be interrupted during patient movement at least 4 times during patient transport. Each time you stop CPR it takes as much as 90 seconds to recover the cardiac perfusion lost during the interruptions. This can lead to a poor patient outcome. The delivery of uninterrupted compressions at a consistent rate and depth facilitate better patient care and improve a patient’s chance for a successful outcome. In a study conducted by Dr. Joe Holley, Medical Director for the Memphis Fire Department, in 2013 for patients presenting with full cardiac arrest; 49.6 percent of patients treated with automatic CPR devices had ROSC compared to 28.3 percent with manual CPR. College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0749,Version:3 Budget & Financial Summary: Funds are budgeted for this purchase from approved FY 2016 SLA. The Emergency Medical Service Automatic Patient CPR Devices SLA funding for the one time purchase of the devices is $110,000 from account 10010440-5799. The reoccurring funding for the annual maintenance contract is $12,200 from the following accounts' 10010440-5199 and 10010440- 5399. Attachments: Physio Control Purchase and Maintenance Contract, this doucment also includes sole- source provider documentation. College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ CERTIFICATE HOLDER © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS WC STATU-TORY LIMITS OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH)OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). The ACORD name and logo are registered marks of ACORD COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1,000,000 05/01/2016 4030507381 Cheryl Bermudez SEA-002371798-08 1,000,000 4030507364 (CA) 20478 of Marsh USA Inc. Attn: Seattle.CertRequest@marsh.com / F: 212-948-4326 N X COMP / COLL DED. EXCLUDED 05/01/2015 7 05/01/20164029265138 A 2,000,000 1,000,000 N/A National Fire Insurance of Hartford 1,000,000 X X 1,000 04/13/2015 05/01/2015 City of College Station is included as additional insured under general liability as required by written contract.�� Waiver of subrogation applies in favor of the additional insured as required by written contract, prior to loss. 05/01/2015 College Station, TX 77840 College Station Fire Department� X A N/A 184424-STND-GAWUp-15-16 5,000 05/01/2016 1,000,000 A 20443 1,000,000 1,000,000 4030507378 (AOS) 1301 5th Avenue, Suite 1900� Marsh USA, Inc.� Seattle, WA 98101�� X Physio-Control, Inc.� Physio-Control International, Inc.� Redmond, WA 98052 11811 Willows Road NE� 05/01/2015 300 Krenek Tap R� RB Alley� B 05/01/2016 Continental Casualty Company City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0755 Name:Brazos Valley Trash Valet & Recycling Status:Type:Franchises Consent Agenda File created:In control:12/17/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion on the first of two readings of a franchise agreement with Brazos Valley Trash Valet & Recycling; for the collection of recyclables from commercial businesses and multi-family locations. Sponsors:Donald Harmon Indexes: Code sections: Attachments:BVTVR Franchise Agreement 12-28-15 Action ByDate Action ResultVer. Presentation,possible action,and discussion on the first of two readings of a franchise agreement with Brazos Valley Trash Valet & Recycling; for the collection of recyclables from commercial businesses and multi-family locations. Relationship to Strategic Goals: ·Sustainable City Recommendation(s): Staff recommends approval of this franchise agreement. Summary:The proposed agreement would allow Brazos Valley Trash Valet &Recycling to collect recyclables from commercial businesses and multi-family locations within the City of College Station.The company will be responsible for developing onsite collection of recyclables so as not to interfere with the collection of municipal solid waste (MSW). Budget & Financial Summary: N/A Attachments: 1. Franchise Ordinance College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ Recyclable Collection Franchise Ordinance Page 1 of 17 ORDINANCE NO. RECYCLABLES COLLECTION FRANCHISE AGREEMENT AN ORDINANCE GRANTING CONTRACTOR, PROFESSIONAL TRASH VALET, LLC DBA BRAZOS VALLEY TRASH VALET & RECYCLING, ITS SUCCESSORS AND ASSIGNS, A NON-EXCLUSIVE FRANCHISE FOR THE PRIVILEGE AND USE OF PUBLIC STREETS, ALLEYS, AND PUBLIC RIGHTS OF WAY WITHIN THE CORPORATE LIMITS OF THE CITY OF COLLEGE STATION (“CITY”) FOR THE PURPOSE OF PROVIDING COLLECTION OF RECYCLABLES FROM COMMERCIAL BUSINESSES AND MULTIFAMILY RESIDENCES; PRESCRIBING THE TERMS, CONDITIONS, OBLIGATIONS, AND LIMITATIONS UNDER WHICH SAID FRANCHISE SHALL BE EXERCISED; PROVIDING FOR THE CONSIDERATION; FOR THE PERIOD OF THE GRANT; FOR ASSIGNMENT; FOR THE METHOD OF ACCEPTANCE; FOR REPEAL OF CONFLICTING ORDINANCES; FOR PARTIAL INVALIDITY. WHEREAS, the City, by ordinance, exclusively provides all solid waste collection and disposal services for solid waste aggregated from within the City limits including, but not limited to Recyclables; and WHEREAS, the City pursuant to City Charter Article XI, may grant franchises to entities for use of public streets, alleys, and highways for collection of Recyclables generated in City limits; and WHEREAS, the City of College Station desires to exercise the Charter’s authority and grant a non- exclusive franchise to Contractor for collection of certain Recyclables generated from Commercial Businesses and Multifamily Residences residing in City limits. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, Recyclable Collection Franchise Ordinance Page 2 of 17 Table of Contents Article I. Definitions ........................................................................................................................ 3 Article II. Grant of Authority and Acceptance ................................................................................ 4 Article III. Payment and Term ........................................................................................................ 5 Article IV. Access to Records & Reporting ..................................................................................... 6 Article V. Rates to be Charged by Contractor ................................................................................ 7 Article VI. Appearance of Personnel and Equipment .................................................................... 7 Article VII. Collection and Transport of Recyclables ...................................................................... 7 Article VIII. Placement of Receptacles ........................................................................................... 8 Article IX. Service Complaints ........................................................................................................ 8 Article X. Disposal and Processing ................................................................................................. 8 Article XI. Violation and Penalty .................................................................................................... 9 Article XII. Insurance ...................................................................................................................... 9 Article XIII. Indemnification and Release ....................................................................................... 9 Article XIV. Disputes and Mediation ............................................................................................ 10 Article XV. General Terms ............................................................................................................ 10 Exhibit A. Schedule of Rates ......................................................................................................... 14 Exhibit B. Insurance Requirements .............................................................................................. 15 I) Standard Insurance Policies Required: .............................................................................. 15 II) General Requirements Applicable to All Policies:.............................................................. 15 III) Commercial General Liability ......................................................................................... 15 IV) Business Automobile Liability ........................................................................................ 16 V) Workers’ Compensation Insurance ................................................................................ 16 Exhibit C. Certificates of Insurance .............................................................................................. 17 Recyclable Collection Franchise Ordinance Page 3 of 17 ARTICLE I. DEFINITIONS 1.1 Agreement means this Franchise Agreement adopted by City Ordinance between City and Contractor for the collection of Recyclables within the City limits. 1.2 Approved Customers means those designated premises located within the City that generate Recyclables. 1.3 Brazos Valley Solid Waste Management Agency, Inc. (BVSWMA, Inc.) means the permitted municipal solid waste landfill and compost facility owned and operated by a Texas local government corporation. 1.4 City Council or Council means the governing body of the City of College Station, Texas. 1.5 City means the City of College Station, a Texas Home Rule Municipal Corporation. 1.6 City's Representative means the Recycling & Environmental Compliance Manager or the Manager’s designated appointee. 1.7 Collection means the scheduled aggregation of Recyclables by Contractor. 1.8 Construction and Demolition Debris means buildings material waste resulting from demolition, remodeling, repairs, or construction, as well as materials discarded during periodic temporary facility clean-up generated within the City. 1.9 Contaminated means Recyclables mixed with solid waste or altered in a way that results in materials being unrecyclable or un-compostable. 1.10 Contractor means the Contractor franchised for the collection of Recyclables. 1.11 Customers means the locations designated by the City as a Commercial Business or Multifamily Residence. 1.12 Organic Waste means waste of biological origin recovered from the solid waste stream for the purposes of reuse, reclamation, or compost. Organic Waste is not solid waste, unless it is abandoned or disposed of, rather than reprocessed into another product. 1.13 Receptacle means a weatherproof container easily identifiable and designated for recycling or organic waste collection and shall not be made of any temporary materials. Recyclable Collection Franchise Ordinance Page 4 of 17 1.14 Recyclables or Recyclable Materials mean materials, including construction and demolition debris recovered from the solid waste stream for the purpose of reuse or reclamation, a substantial portion of which are consistently used in the manufacture of products that may otherwise be produced using raw or virgin materials. Recyclable materials are not solid waste unless they are abandoned or disposed of as garbage rather than reprocessed into another product. 1.15 Residue means the materials regularly associated with and attached to Recyclables, as a part of the original packaging or usage of that material that is not recyclable or compostable. 1.16 Roll-Off / Compactor means a container of varying capacity used for Recyclables collection. 1.17 TAC means the Texas Administrative Code now and as amended. 1.18 TCEQ means the Texas Commission on Environmental Quality. ARTICLE II. GRANT OF AUTHORITY AND ACCEPTANCE 2.1 Non-Exclusive. City grants Contractor a non-exclusive franchise to operate and establish Recyclables collection from designated Customers. Nothing in this Agreement shall be construed as granting an exclusive franchise or right. City grants Contractor passage and rights-of-way on, along, and across City streets, highways, alleys, public places and all other real property for Recyclables collection. All collection, work, activity, and undertakings by Contractor are subject to this Agreement and City’s governmental and police powers. 2.2 Acceptance. By accepting this Agreement, Contractor represents it has, by careful examination, satisfied itself as to the nature and location of the services, character, quality, and quantity of services to be performed, the character of the equipment and facilities necessary to fulfill obligations under this Agreement, as well as the general and local conditions and all other matters affecting services performed under this Agreement. 2.3 Option to Market Materials. If City develops services or programs resulting in materials that may be recycled or composted, including but not limited to residential, multifamily, or commercial recycling or composting, the City shall have the option to market those to any contractor. 2.4 Contract with City. If City and Contractor contract for the collection and recycling or composting of materials, those terms will be incorporated into this Agreement by amendment. Recyclable Collection Franchise Ordinance Page 5 of 17 ARTICLE III. PAYMENT AND TERM 3.1 Franchise Fee. For and in consideration of the grant of the franchise herein, Contractor agrees and will pay a Franchise Fee during the term of this Agreement, a sum based on the following graduated fee schedule depending on the percentage of aggregate recycling or composting accomplished: a. A fee is required, equivalent to five percent (5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor's provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least sixty percent (60%) of Recyclables collected. b. A fee is required, equivalent to six and one half percent (6.5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least fifty-five percent (55%) but less than sixty percent (60%) of Recyclables collected. c. A fee is required, equivalent to eight percent (8%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting less than fifty-five percent (55%) of Recyclables collected. 3.2 Payments. Revenue received by Contractor from this Agreement is subject to the Franchise Fee and shall be computed into Contractor's monthly gross revenues, delivery revenues, hauling revenues, and rates, as described in Exhibit A. Payment will be paid quarterly to the City, and shall be due by the twentieth (20 th) day of the month following the end of the previous calendar quarter. Payment after that date shall incur a ten percent (10%) late fee on the outstanding account balance under Article V. 3.3 Failure to Pay. Failure by Contractor to pay any amount due under this franchise constitutes a Failure to Perform under this contract and is subject to the provisions of Article XV. General Terms of this Agreement (Termination for Cause). 3.4 Franchise Fee Requirements. Payments must state on a form approved by the City: Recyclable Collection Franchise Ordinance Page 6 of 17 a. The number and type of Customers collected from, for the previous quarter, for Customers included in this Agreement. b. The total tons recycled or composted, regardless of origin of collection. c. The total gross revenues for the previous calendar quarter, for revenues generated under this agreement. d. The total payment amount 3.5 Term. The term of this Agreement shall be for a period of five (5) years, beginning on the date of acceptance and approval by City Council. ARTICLE IV. ACCESS TO RECORDS & REPORTING 4.1 Facilities. The City shall have the right to inspect the Contractor’s facilities, equipment, personnel, and operations to ensure compliance with this Agreement. 4.2 Records. The City shall have the right to inspect Contractor’s records, receipts, and all documentation relating to the performance of this Agreement. Those records include, but are not limited to, information concerning the quality and quantity of Recyclables collected, processed, and sold; number of Customers served, gross amounts paid to and paid by Contractor from the sale/processing of Recyclables. The City agrees to notify the Contractor at least twenty-four (24) hours prior to such inspection of operations and/or records. 4.3 Records Retention. Contractor shall retain all records associated with this Agreement for a period of four (4) years. City shall have access to information regarding Contractor’s markets and prices paid for each type of material’s return/cost; all information obtained by City marked confidential or proprietary shall remain confidential or proprietary pursuant to the Texas Open Records Act. 4.4 Activity Report. Contractor shall provide a Monthly Recycling Activity Report, on a form approved by the City, summarizing the previous month’s collection . This report is due to the City’s Representative no later than the twentieth (20 th) calendar day of each month. Contractor’s report shall include the following information: a. The Customer collection count, itemized by customer type. b. Total tonnage of Recyclables collected, itemized by type of material, regardless of origin of collection. c. Total tonnage of Recyclables collected, but not recycled or composted due to rejection and the disposition of those materials. d. Copy of weight tickets from all forms of processing and disposal site(s) in accordance with Article X. Disposal and Processing. Recyclable Collection Franchise Ordinance Page 7 of 17 e. Reports of all complaints and investigations concerning the collection of Recyclables and the actions taken by Contractor in response to complaints. f. Any other information concerning the Recyclables collection as required by the City’s Representative. ARTICLE V. RATES TO BE CHARGED BY CONTRACTOR 5.1 The Contractor shall follow the Schedule of Rates attached hereto as Exhibit A for the services described herein. The rates provided shall be kept current and made available to the City’s Representative within thirty (30) days of an adopted rate change. The Contractor agrees to use due diligence to keep costs from increasing. ARTICLE VI. APPEARANCE OF PERSONNEL AND EQUIPMENT 6.1 Equipment. Contractor shall ensure all collection equipment and vehicles are attractively painted, well maintained and are in good working condition. Equipment must be washed at least one time per week. Equipment and vehicles must have sufficient carrying capacity for safe and efficient Recyclables collection. The City shall have the right to inspect and approve the appearance of collection equipment. A standby vehicle shall be available at all times for Recyclables collection. 6.2 Signage. Contractor’s vehicles shall at all times be clearly labeled with Contractor’s name and phone number in visible letters and numbers not less than three (3) inches in height. Signage must be on both sides of the vehicle and placed in a conspicuous place. Only labeled vehicles shall perform collection activities under this Agreement. Contractor’s roll-offs, compactors, and receptacles must be clearly marked as used for Recyclables collection in letters at least twelve inches (12”) in height on each side of the container. 6.3 Personnel. All collection personnel shall wear a City-approved uniform to include, at minimum, matching labeled shirts with denim jeans or other standard work pants. ARTICLE VII. COLLECTION AND TRANSPORT OF RECYCLABLES 7.1 Transport. The Contractor shall only transport collected Recyclables for storage, processing, disposal, or other necessary handling to locations in a manner permitted by the terms of this Agreement as well as federal, state, and local law. This Agreement does not authorize Contractor to utilize the streets, alleys, and public ways to dispose of municipal solid waste or any other type of waste intended for disposal from any other project. Recyclable Collection Franchise Ordinance Page 8 of 17 7.2 Cover. During transport of Recyclables all vehicles shall be covered to prevent release of litter. ARTICLE VIII. PLACEMENT OF RECEPTACLES 8.1 Placement. All roll-offs, compactors, and receptacles placed in service shall be located in such a manner so as not to be a safety or traffic hazard. Under no circumstances shall Contractor place roll-offs, compactors, or receptacles on public streets, alleys, or thoroughfares without prior approval of the City’s Representative. City reserves the right to designate the exact location of any or all roll-offs, compactors, or containers placed in service in the City. 8.2 City Collection. Recyclables collection shall not interfere with the City’s collection of municipal solid waste. Under no circumstances shall contractor place roll-offs, compactors, or receptacles in existing enclosures designated for City roll-offs, compactors, and receptacles. ARTICLE IX. SERVICE COMPLAINTS 9.1 Nature of Complaint. Contractor shall handle directly any complaints pertaining to customer service, property damage, or personal injury from their commercial business and multifamily Recyclables collection service. 9.2 Intake. Contractor shall develop written practices and procedures for receiving and resolving Customer complaints and collection issues. Any complaint received by the City shall be forwarded to the Contractor within one (1) business day of receipt. 9.3 Response. Contractor shall respond to all complaints within one (1) business day of receiving a complaint from a Customer or notice of complaint from the City. Regardless of the nature of the complaint, Contractor shall report the action taken to the City in accordance with Article IV. Access to Records & Reporting. 9.4 Complaint Charges. Upon receipt of ten (10) Customer complaints within a forty-five (45) day period, Contractor shall be assessed a charge of Three Hundred Dollars ($300.00). Complaints are to be verified by the Contractor and the City’s Representative. The City shall invoice the Contractor such charges. ARTICLE X. DISPOSAL AND PROCESSING 10.1 Disposal Site. Unless approved otherwise in writing by the City, Contractor shall utilize BVSWMA, Inc. Landfill for the disposal of all non-recyclable waste material collected by Contractor within the corporate limits of the City. Recyclable Collection Franchise Ordinance Page 9 of 17 10.2 Processing Facility. Contractor shall only use a City-approved recycling or composting facility for processing of all Recyclables collected by Contractor within the corporate limits of the City under this Agreement. 10.3 Disposal. In no case shall any Recyclable or Compostable Materials be disposed in a landfill. ARTICLE XI. VIOLATION AND PENALTY 11.1 Fine. It shall be unlawful for any person, firm or corporation violating any provision or term of this Agreement and they shall receive a citation and fine not to exceed $2,000.00 per offense per day. Each and every day a violation continues constitutes a separate offense. 11.2 Remedies. In addition to any rights set out elsewhere in this Agreement, or other rights the City may possess at law or equity, the City reserves the right t o apply any remedies, alone or in combination, in the event Contractor violates any provision of this Agreement. The remedies provided for in this Agreement are cumulative and not exclusive; the exercise of one remedy shall not prevent the exercise of another, or any rights of the City at law or equity. ARTICLE XII. INSURANCE 12.1 The Contractor shall procure and maintain, at its sole cost and expense for the term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services performed by the Contractor, its agents, representatives, volunteers, employees, or subcontractors. 12.2 The Contractor's insurance shall list the City of College Station, its employees, volunteers, and officials as additional insureds. Insurance requirements are attached in Exhibit B. Certificates of insurance evidencing the required insurance coverages are attached in Exhibit C. ARTICLE XIII. INDEMNIFICATION AND RELEASE 13.1 Indemnification. Contractor shall indemnify, hold harmless, and defend the City, its officers, agents, volunteers, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property arising out of or in connection with the work and services done by the Contractor under this Agreement. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole Recyclable Collection Franchise Ordinance Page 10 of 17 or in part from the negligence of the City, any other party indemnified hereunder, the Contractor, or any third party. 13.2 Release. The Contractor assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, volunteers, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property caused by, alleged to be caused by, arising out of, or in connection with the Contractor's work and services to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Contractor, or any third party. ARTICLE XIV. DISPUTES AND MEDIATION 14.1 Disputes. If a dispute arises between City and Contractor during this Agreement, the dispute shall first be referred to the operational officers or representatives designated by the parties having oversight of the Agreement’s administration. The officers or representatives shall meet within thirty (30) days of either party’s request for a meeting, whichever request is first, and the parties shall make a good faith effort to achieve a resolution of the dispute. 14.2 Mediation. If the parties not able to resolve the dispute under the procedure in this article, then the parties agree the matter shall be referred to non-binding mediation. The parties shall mutually agree upon a mediator to assist in resolving their differences. If the parties cannot agree upon a mediator, the parties shall jointly obtain a list of three (3) mediators from a reputable dispute resolution organization and alternate striking mediators on that list until one remains. A coin toss shall determine who may strike the first name. If a party fails to notify the other party of which mediator it has stricken within two (2) business days, the other party shall select the mediator from those mediators remaining on the list. The parties shall pay their own expenses of any mediation and will share the cost of the mediator’s services. 14.3 Other Remedies. If the parties fail to achieve a resolution of the dispute through mediation, either party may then pursue any available judicial remedies. ARTICLE XV. GENERAL TERMS 15.1 Performance. Contractor, its employees, associates, or subcontractors shall perform all the services in a professional manner and be fully qualified and competent to perform those services. Recyclable Collection Franchise Ordinance Page 11 of 17 15.2 Termination. a. For Convenience. At any time, the City or Contractor may terminate this Agreement for convenience, in writing with thirty (30) days’ notice. City shall be compensated for outstanding Franchise Fees. b. For Cause. City also may terminate this Agreement if Contractor materially breaches or otherwise fails to perform, comply with or otherwise observe any of the terms and conditions of this Agreement, or fails to maintain all required licenses and approvals from federal, state, and local jurisdictions, and fails to cure such breach or default within thirty (30) days of City providing Contractor written notice, or, if not reasonably capable of being cured within thirty (30) calendar days, within such other reasonable period of time upon which the parties may agree. c. Hearing. This Agreement shall not be terminated except upon a majority vote of the City Council, after giving reasonable notice to Contractor. The Contractor will have an opportunity to be heard, provided if exigent circumstances necessitate immediate termination, the hearing may be held as soon as possible after the termination. 15.3 Venue. This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 15.4 Amendment. This Agreement may only be amended by written instrument approved and executed by the parties. 15.5 Taxes. The City is tax exempt and is not responsible for the payment of any taxes. 15.6 Compliance with Laws. The Contractor will comply with all applicable federal, state, and local statues, regulations, ordinances, and other laws, including but not limited to the Immigration Reform and Control (IRCA). The Contractor may not knowingly obtain the labor or services of an undocumented worker. The Contractor, not the City, must verify eligibility for employment as required by IRCA. 15.7 Waiver of Terms. No waiver or deferral by either party of any term or condition of this Contract shall be deemed or construed to be a waiver of deferral of any other term or condition or subsequent waiver or deferral of the same term or condition. 15.8 Assignment. This Agreement and the rights and obligations contained herein may not be assigned by the Contractor without the prior written approval of City. Recyclable Collection Franchise Ordinance Page 12 of 17 15.9 Invalid Provisions. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, and if by limiting that provision, the Agreement may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 15.10 Entire Agreement. This Agreement represents the entire agreement between the City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. 15.11 Agree to Terms. The parties’ state they have read the terms and conditions of this Agreement and agree to the terms and conditions. Contractor shall evidence its unconditional written acceptance of all the terms and conditions of this Agreement by the execution of this Agreement. 15.12 Effective Date. According to City Charter, Section 105, after passage, approval and legal publication of this Agreement as provided by law, and provided it has been duly accepted by Contractor as herein above provided, this Agreement shall not take effect until sixty (60) days after its adoption on its second and final reading. 15.13 Notice. Any official notice under this Agreement will be sent to the following addresses: City of College Station Brazos Valley Trash & Recycling Attn: Heather Woolwine Attn: Ricky Hux PO BOX 9960 3515B Longmire Dr #205 1101 Texas Ave College Station, TX 77845 College Station, TX 77842 rhux@bvtrashvalet.com hwoolwine@cstx.gov 15.14 List of Exhibits. All exhibits to this Agreement are incorporated and made part of this Agreement for all purposes. A. Schedule of Rates B. Insurance Requirements C. Certificates of Insurance 15.15 Public Meetings and Readings. This Agreement was passed adopted and approved according to Texas Government Code Chapter 551. a. First Consideration & Approval on the 14th day of January, 2016. b. Second Consideration & Approval on the 28th day of January, 2016. Recyclable Collection Franchise Ordinance Page 14 of 17 EXHIBIT A. SCHEDULE OF RATES Contractor’s base rate is $19.95 per month, and may increase, depending on a variety of conditions, including but not limited to:  Location of Customer,  Impact on Existing Routes,  Ingress and Egress Capabilities,  Special Requests by Customers,  Frequency of Collections,  Volume of Materials,  Type of Materials,  External Contributing Conditions of Market Costs. Recyclable Collection Franchise Ordinance Page 15 of 17 EXHIBIT B. INSURANCE REQUIREMENTS Throughout the term of this Agreement the Contractor must comply with the following: I) Standard Insurance Policies Required: A) Commercial General Liability B) Business Automobile Liability C) Workers' Compensation II) General Requirements Applicable to All Policies: A) Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent. B) Certificates of Insurance and endorsements shall be furnished on the most current State of Texas Department of Insurance-approved forms to the City's Representative at the time of execution of this Agreement; shall be attached to this Agreement as Exhibit C; and shall be approved by the City before work begins. C) Contractor shall be responsible for all deductibles on any policies obtained in compliance with this Agreement. Deductibles shall be listed on the Certificate of Insurance and are acceptable on a per-occurrence basis only. D) The City will accept only Insurance Carriers licensed and authorized to do business in the State of Texas. E) The City will not accept "claims made" policies. F) Coverage shall not be suspended, canceled, non-renewed or reduced in limits of liability before thirty (30) days written notice has been given to the City. III) Commercial General Liability A) General Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. B) Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self-insurance or any insurance the City may have or obtain. C) Limits of liability must be equal to or greater than $500,000 per occurrence for bodily injury and property damage, with an annual aggregate limit of $1,000,000. Limits shall be endorsed to be per project. D) No coverage shall be excluded from the standard policy without notification of individual exclusions being submitted for the City's review and acceptance Recyclable Collection Franchise Ordinance Page 16 of 17 E) The coverage shall include, but not be limited to the following: premises/operations with separate aggregate; independent contracts; products/completed operations; contractual liability (insuring the indemnity provided herein) Host Liquor Liability, and Personal & Advertising Liability. IV) Business Automobile Liability A) Business Automobile Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. B) Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self-insurance or any insurance the City may have or obtain C) Combined Single Limit of Liability not less than $1,000,000 per occurrence for bodily injury and property damage. D) The Business Auto Policy must show Symbol 1 in the Covered Autos Portion of the liability section in Item 2 of the declarations page E) The coverage shall include any autos, owned autos, leased or rented autos, non-owned autos, and hired autos. V) Workers’ Compensation Insurance A) Workers compensation insurance shall include the following terms: 1) Employer's Liability minimum limits of liability not less than $500,000 for each accident/each disease/each employee are required 2) "Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04" shall be included in this policy 3) TEXAS must appear in Item 3A of the Workers' Compensation coverage or Item 3C must contain the following: "All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY" Recyclable Collection Franchise Ordinance Page 17 of 17 EXHIBIT C. CERTIFICATES OF INSURANCE 11/10/2015 Spring Insurance Agency, 6605 Cypresswood Drive Suite 400 Spring TX 77379 (832)494-1963 Acceptance Indemnity Essex Isnurance Co Republic Insurance Group Service Lloyds Insurance Professional Trash Valet LLC 3515 B Longmire Dr., Ste. 205 College Station TX 77845-5271 Kay Dockins kay@springinsurance.com (281) 370-2925 X X X CP00148450A 02/18/2015 02/18/2016 1,000,000 100,000 5,000 1,000,000 2,000,000 Included X X X BAP5523879C 02/18/2015 02/18/2016 1,000,000 X X EZXS10659B 02/18/2015 02/18/2016 1,000,000 1,000,000 SRZG28314-15D 10/19/2015 10/19/2016 X 1,000,000 1,000,000 1,000,000 CITY OF COLLEGE STATION IS NAMED AS ADDITIONAL INSURED FORM CG2010 0704 ON THE GENERAL LIABILITY AND NAMED ON THE AUTO LIABILITY POLICY. WAIVER OF SUBROGATION IN FAVOR OF CITY OF COLLEGE STATION ON THE GENERAL LIABILITY, AUTO LIABILITY AND WORKERS COMPENSATION POLICIES. THIRTY (30) DAY NOTICE OF CANCELLATION IN FAVOR OF CITY OF COLLEGE STATION EXCEPT TEN (10) DAYS FOR NONPAYMENT OF PREMIUM. SUBJECT TO POLICY CONDITIONS, LIMITATIONS, AND EXCLUSIONS. AI 023061 P O BOX 9960 COLLEGE STATION TX 77842- CITY OF COLLEGE STATION ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSDWVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) CERTIFICATE OF LIABILITY INSURANCE City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0756 Name:BVCOG Grant Resolution Status:Type:Resolution Consent Agenda File created:In control:12/17/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion on a resolution approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Solid Waste Grant Application (BVCOG) in the amount of $9,500. Sponsors:Donald Harmon Indexes: Code sections: Attachments:FY16 CS Resolution.pdf FY16 Grant Application.pdf FY 16 Certification-of-Compliance-with-State-Laws.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on a resolution approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Solid Waste Grant Application (BVCOG) in the amount of $9,500. Relationship to Strategic Goals: ·Sustainable City Recommendation(s): Staff recommends approval of the resolution. Summary:The Brazos Valley Council of Governments (BVCOG)is now accepting Requests for Project Applications. BVCOG has limited funding from the Texas Commission on Environmental Quality (TCEQ)for FY 2016 solid waste implementation project grants. The City of College Station Public Works Staff has completed the grant application and is requesting funding in the amount of $9,500 to purchase My-Waste Website Plugin,Brazos Valley Earth Day advertising,and educational materials.These materials will help educate the public about the 4 R’s of Recycling: Reduce, Reuse, Recycle, and Rebuy. Brazos Valley Earth Day continues to grow every year;the funding will allow the City of College Station to continue participation as a Hosting Entity alongside City of Bryan,TAMU,Brazos Valley Council of Governments,Keep Brazos Beautiful,and Brazos Valley Solid Waste Management Agency,Inc.The last Earth Day hosted at Wolf Pen Creek on April 18 was attended by more than 3,500 residents. Budget & Financial Summary: N/A Attachments: College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0756,Version:1 1.Resolution 2.Grant Application 3.Certification of Compliance College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE BRAZOS VALLEY COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE GRANTS PROGRAM GRANT; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ACT ON BEHALF OF THE CITY OF COLLEGE STATION IN ALL MATTERS RELATED TO THE APPLICATION AND GRANT PROJECT; PLEDGING THAT IF A GRANT IS RECEIVED THE CITY OF COLLEGE STATION WILL COMPLY WITH THE GRANT REQUIREMENTS OF THE BRAZOS VALLEY COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND ANY APPLICABLE LAWS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the BRAZOS VALLEY COUNCIL OF GOVERNMENTS is directed by the Texas Commission on Environmental Quality to administer solid waste grant funds for implementation of the COG’s adopted regional solid waste management plan; and WHEREAS, the CITY OF COLLEGE STATION, Texas is qualified to apply for grant funds under the Request for Applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS; Part 1: That all of the findings of fact made and set forth in the preamble to this resolution shall be and the same are hereby, found, declared, and adjudicated to be true and correct. Part 2: That the City Manager or his designee is authorized to request grant funding under the BRAZOS VALLEY COUNCIL OF GOVERNMENTS Request for Applications of the Regional Solid Waste Program in the amount of $9,500.00 to be used to educate College Station Residents about the importance of Waste Reduction and Recycling through Brazos Valley Earth Day and the My-Waste website plugin, and to act on behald of THE CITY OF COLLEGE STATION in all matters related to the grant application and any subsequent grant contract and grant project that may result. Part 3: That if the grant gunds are received, THE CITY OF COLLEGE STATION will comp ly with the grant requirements of the BRAZOS VALLEY COUNCIL OF GOVERNMENTS, Texas Commission on Environmental Quality and any applicable laws. Part 4: The grant funds and any grant-funded equipment or facilities will be used only for the purposes for which they are intended under the grant. Those activities will comply with and support, as applicable, the regional and local solid waste management plans adopted for the geographical area in which the activities are performed. Part 5: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of January, 2016. ATTEST: APPROVED: CITY SECRETARY MAYOR APPROVED: CITY ATTORNEY FY 2016 Regional Solid Waste Grants Program II-B Implementation Project Grant Application Instructions and Forms Waste Permits Division Texas Commission on Environmental Quality BRAZOS VALLEY COUNCIL OF GOVERNMENTS FY 2016 Regional Solid Waste Grants Program Form 1. Application Information and Signature Page City of College Station $9,500 Applicant: Funding Amount Proposed: P.O. Box 9960 979-764-6229 College Station, TX 77842 Phone: Address 979-764-3489 Fax: Heather Woolwine 1/28/2016 Contact Person Date Submitted: Project Category Local Enforcement Litter and Illegal Dumping Cleanup and Community Collection Events Source Reduction and Recycling Local Solid Waste Management Plans Citizens’ Collection Stations and “Small” Registered Transfer Stations Household Hazardous Waste (HHW) Management Technical Studies Educational and Training Projects Signature By the following signature, the Applicant certifies that it has reviewed the certifications, assurances, and deliverables included in this application, that all certifications are true and correct, that assurances have been reviewed and understood, and that all required deliverables are included with this application. Recycling & Environmental Compliance Mgr Signature Title Heather Woolwine 12/4/2015 Typed/Printed Name Date For Use By BRAZOS VALLEY COUNCIL OF GOVERNMENTS Date application was received:___________________________________________ Does the application meet all of the required screening criteria: ______ Yes ______No Is the application administratively complete: ______ Yes ______No Project Application Form 1 Form 2. Authorized Representatives The Applicant hereby designates the individual(s) named below as the person or persons authorized to receive direction from the BVCOG, to manage the work being performed, and to act on behalf of the Applicant for the purposes shown: 1. Authorized Project Representative. The following person is authorized to receive direction, manage work performed, sign required reports, and otherwise act on behalf of the Applicant. Recycling & Environmental Compliance Mgr Signature Title Heather Woolwine 12/4/2015 Typed/Printed Name Date 2. Authorized Financial Representative. In addition to the authorized project representative, the following person is authorized to act on behalf of the Applicant in all financial and fiscal matters, including signing financial reports and requests for reimbursement. Assistant City Manager Signature Title Jeff Kersten 12/4/2015 Typed/Printed Name Date Project Application Form 2 Resolution Form 6: Project Summary Form 6a. Project Description Educational & Training Projects - $9,500 These items include Brazos Valley Earth Day advertising, educational materials, and the renewal of the My-Waste Website Plugin. The purchase of these items will allow the City of College Station to effectively and efficiently communicate the recycling program information in residential, multi-family, and commercial waste areas. These communication efforts will continue to effectively bring awareness and convenience to the City's recycling program, thus increasing participation and waste diversion rates. All of the educational items will be offered at no cost to residents. Participants may attend Brazos Valley Earth Day, download My-Waste, and use the Website Plugin at no charge. All of the above listed projects align with the Brazos Valley Council of Governments (BVCOG) strategy to maximize recycling as a beneficial means of reducing municipal solid waste. College Station has set a goal of increasing the 2016 fiscal year (FY 16) tonnages by 15% through the Curbside Recycling Program. Support of Brazos Valley Earth Day and the My-Waste website plugin has the potential to benefit more than 105,000 City of College Station residents and help College Station meet the FY 16 tonnage goal. Brazos Valley Earth Day is a regional event hosted by the Cities of Bryan and College Station, Texas A&M University, Brazos Valley Council of Governments, Brazos Solid Waste Management Agency, Inc., and Keep Brazos Beautiful. This day celebrates the Earth and educates residents about the importance of taking care of the environment through waste reduction and recycling efforts along with other important environmental issues such as water and energy conservation. Local businesses and groups are able to display information and materials at no cost, offering residents a wide variety of information. The My-Waste Website Plugin will allow the City of College Station Sanitation department to send out notifications easily, using the Content Management System. Residents will receive notifications in the form of an Email or Push Notification (phone). Notifications are sent immediately and can be targeted for specific zones affected that day by severe weather, construction, etc. In-kind services supplied by the City will include but are not limited to, promoting the items on College Station's Channel 19, on the City's recycling website www.cstx.gov/recycle, through social media sites, City blogs, and via the City's monthly utility bill insert. The City of College Station Sanitation & Recycling Division will provide $25,050 equivalent in-kind services as described above. Project Application Form 6a Form 6b. Project Cost Evaluation BRAZOS VALLEY EARTH DAY Cost estimate based on previous years' average expenses. Grant Requested Funds - $6,000.00 In Kind - $12,525 MY-WASTE WEBSITE PLUGIN Grant Requested Funds - $3,500 In Kind - $12,525 OVERALL REQUESTED FUNDING - $9,500 OVERALL IN KIND SERVICES - $25,050. Through the purchases listed above, thousands of local residents will have better access to waste reduction and recycling education materials. Project Application Form 6b Form 6c. Level of Commitment of the Applicant (add additional pages as necessary) Provide information related to the Applicant’s level of commitment to preferred solid waste management practices. If the proposed project is an ongoing service, demonstrate the ability to sustain the program beyond the term of the grant. Explain the extent to which the appropriate governing bodies support the proposed project. Since 1991 the City of College Station has been committed to providing our local community with an environmentally conscious alternative to disposal practices. Since the year 2009, the City of College Station’s Curbside Recycling Program and Commercial Recycling Program has diverted more than 70,000 tons of recyclable materials from entering the regional landfill. Each year educational and policy measures are taken to communicate effectively the importance of recycling and waste reduction. The City is committed to improving the quality of life in the Brazos Valley through environmental stewardship and implementing waste reduction, recycling, and public education programs. The Council has adopted measures on being a Sustainable City by practicing wise stewardship of the natural resources and features needed to meet current demands without compromising the ability of future generations to do the same. The City of College Station continues to search for new methods of source reduction and environmental awareness to extend the life of our natural resources and solid waste landfills. The City plans to sustain both programs beyond the term of this grant as long as they remain economically feasible. List any previously demonstrated commitment to preferred solid waste management practice, such as: implementing other solid waste management projects; involvement in a local or subregional solid waste management plan or study; membership in Keep Texas Beautiful; or, participation with the TCEQ’s Lake and Waterway Cleanup Program, or other TCEQ predecessor program, e.g., TCEQ’s Clean Texas Program. City of College Station maintained a Bronze Status through TCEQ's Clean Texas Program, 2007-2011 and participates in Solid Waste Management of North America (SWANA) and its local Texas Chapter. If the proposed project has received previous grant funding under this program, explain to what extent the proposal involves expansion of current services or operations, and present quantifiable documentation of the success of the project in order to warrant further funding. Demonstrate a good record of past grant contractual performance. In the FY2015 grant term, College Station achieved satisfactory and exceeded expectations on the Brazos Valley Council of Governments Performance Evaluation Report. Project Application Form 6c Form 6d. Scope of Work Scope of Work for City of College Station Purpose and Goal - To support the Brazos Valley Council of Governments (BVCOG) strategy to maximize recycling, waste reduction, and litter collection as a beneficial means of reducing municipal solid waste as well as community beautification. Task 1 - Solicit bid requests and contact vendors for BVED advertising and media services. i. Responsible Entity - City of College Station ii. Schedule - by March 2016 Task 2- Provide necessary information to Municipal Media Corp. Recycle Calendars to customize My- Waste Website Plugin. i. Responsible Entity - City of College Station ii. Schedule - by March 2016. Task 3- Publicize Brazos Valley Earth Day and My-Waste Website Plugin through media outlets made available by City of College Station's Public Communications Department. These outlets may include public service announcements on TV-19, press releases to local news affiliates and guest appearance radio spots on local stations. i. Responsible Entity - City of College Station ii. Schedule throughout the duration of the project. Task 4- Ensure all materials, advertisements, and publications clearly state “Funded by the Texas Commission on Environmental Quality and the Brazos Valley Council of Governments.” i. Responsible Entity - City of College Station ii. Schedule throughout duration of the project Project Application Form 6d Form 7. Grant Budget Summary Please provide the following breakdown of the total amount of grant funding being requested: Budget Category Funding Amount 1. Personnel/Salaries $ 2. Fringe Benefits $ 3. Travel $ 4. Supplies $ 5. Equipment $ 6. Construction $ 7. Contractual $ 8. Other $ 13,000 9. Total Direct Charges (sum of 1-8) $ 13,000 10. Indirect Charges* $ 11. Total (sum of 9 - 10) $ 13,000 12. Fringe Benefit Rate: % % 13. Indirect Cost Rate: % % Identify, in detail, each budget category to which your indirect cost rate applies and explain any special conditions under which the rate will be applied: *In accordance with the UGMS, indirect charges may be authorized if the Applicant has a negotiated indirect cost rate agreement signed within the past 24 months by a federal cognizant agency or state single audit coordinating agency. Alternatively, the Applicant may be authorized to recover up to 10% of direct salary and wage costs (excluding overtime, shift premiums, and fringe benefits) as indirect costs, subject to adequate documentation. If you have an approved cost allocation plan, please enclose documentation of your approved indirect rate. Please complete any of the following detailed budget forms that are applicable. Project Application Form 7 Form 7a: Detailed Matching Funds/In-Kind Services This budget form should be completed if the Applicant is providing any level of matching funds or in-kind services directly related to the proposed project. Matching Funds: $ In the space below, please explain in detail the application of any matching funds to be provided by the Applicant, as directly related to the proposed project: In-Kind Services: $25,050 (monetary equivalent) In the space below, please explain in detail the application of any in-kind services to be provided by the Applicant, as directly related to the proposed project: Utility Bill Inserts & Media Advertising– 2 months @ $25,050 ($12,525) Social Media Advertising, Blogs, Local Radio, TV Guest Appearances, Website Hosting, & E-Newsletters. What is the TOTAL COST of the proposed project, considering the total grant funding requested, any matching funds being provided by the Applicant, and the monetary equivalent of any in-kind services being provided by the Applicant: $25,050.00 Project Application Form 7a Form 7h: Detailed Other Expenses This budget form provides a more detailed breakdown of the total other expenses indicated on Line 8 of the Overall Budget Summary. Please note that the final totals are at the bottom of the next page. Basic Other Expenses Please identify the basic “Other” category expenses you expect to incur appropriate to the project. Basic Other Expenses Estimated Cost Advertising/public notices BVED Ads, promotional items $ 6,000 Project Application Form 7h Additional Other Expenses Additional Other Expenses Unit Cost No. of Units Total Cost Computer software (itemize each expense below including description, type, model, etc.): My Waste Website Plugin $ 3,500 1 $3,500 Total Other Expenses (Must equal Line 8 of the Overall Budget Summary) $ 9,500.00 Project Application BRAZOS VALLEY COUNCIL OF GOVERNMENTS P.O. DRAWER 4128 · BRYAN, TEXAS 77805-4128 OFFICES AT 3991 EAST 29TH STREET ADMINISTRATION PHONE 979/595-2800 Email: info@bvcog.org FAX 979/595-2810 August - 2011 CERTIFICATION OF COMPLIANCE WITH STATE LAWS AND REGULATIONS I, Mayor Nancy Berry, certify that I am aware that local and Regional political subdivisions that are barred from participating in state contracts by the State Comptroller’s of Public Accounts (CPA) under the provisions of §2155.077, Texas Government Code, and Title 1 TAC (Texas Administrative Code) §113.02, CPA (formerly under the Texas Building and Procurement Commission – TBPC) Regulations, are not eligible to receive subgrant funds from the Brazos Valley Council of Governments. I further certify that the City of College Station is not barred from participating in the state contracts by the State Comptroller’s of Public Accounts (CPA) under the provisions of §2155.077, Texas Government Code, and Title 1 TAC (Texas Administrative Code) §113.02, CPA (formerly under the Texas Building and Procurement Commission – TBPC) Regulations. CERTIFICATION TO ALLOW PUBLIC REVIEW OF PENDING APPLICATION REGIONAL SOLID WASTE MANAGEMENT GRANTS PROGRAM I, Mayor Nancy Berry of City of College Station hereby certify that the Regional Solid Waste Management Grants Program application submitted by City of College Station is available for public review at the local office located at College Station City Hall the regional council of government’s office. This release of information is effective for any party that may be interested in reviewing this Regional Solid Waste Management Grants Program application. I hereby waive any authorization under the Texas Open Records Act to keep this information confidential until the competition has been completed. Mayor Nancy Berry Printed Name Signature Date City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0757 Name:ITS Master Plan Change Order Status:Type:Contract Consent Agenda File created:In control:12/17/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding a contract change order (Contract No. 15- 157) with Iteris, Inc. for a modification to the equipment type and/or quantity identified in the original contract for the implementation of the first phase of the ITS Master Plan. Additionally, the increase in cost documents the purchase of servers for video storage. The total increase in cost of this of this change order is $37,376.00, and the City will be reimbursed by TAMUS for the purchase of the video storage servers. Sponsors:Donald Harmon Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding a contract change order (Contract No.15-157)with Iteris,Inc.for a modification to the equipment type and/or quantity identified in the original contract for the implementation of the first phase of the ITS Master Plan.Additionally,the increase in cost documents the purchase of servers for video storage.The total increase in cost of this of this change order is $37,376.00,and the City will be reimbursed by TAMUS for the purchase of the video storage servers. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends ratification of the executed change order. Summary:In February 2015,City County approved a contract with Iteris in the amount of $971,262 for services and equipment necessary to implement the first phase of the ITS Master Plan.In the time period between the completion of the ITS Master Plan and the execution of the Iteris contract,some of the equipment in the field changed.Additionally,funding for the Bryan-College Station Mobility Initiative (BCSMI)was running out,so the City considered video management software that was less expensive and more flexible than was used with the BCSMI effort.Finally,during some discussions with the Texas A&M Transportation Institute (TTI),an opportunity to address a city Police Department request was discovered.TTI suggested that a portion of the funds expected to be received from TAMUS as defined in the ILA approved by Council on June 25,2015 could be used to purchase some video storage servers.This change order covers these changes to the initial contract. Budget & Financial Summary: A budget of $5,425,000 is included for this project in the Street Capital Improvement Projects Fund. The budget includes $850,000 that is expected to be received by TAMUS as defined in an ILA. The City will be College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0757,Version:1 reimbursed the cost of the video storage servers, by TAMUS as part of the ILA. Attachments: 1. Change Order on file in the City Secretary's Office College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0758 Name:Royder Road Expansion Status:Type:Contract Consent Agenda File created:In control:12/17/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion on a professional services contract (Contract No. 16300174) with Jones & Carter, Inc. in the amount of $60,000 for the Preliminary Engineering Report (PER) for the Royder Road Expansion Project. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Royder Road Overview - 20151207.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on a professional services contract (Contract No. 16300174) with Jones & Carter, Inc. in the amount of $60,000 for the Preliminary Engineering Report (PER) for the Royder Road Expansion Project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the professional services contract. Summary: The scope of this contract includes topographic mapping, traffic studies, a storm drainage study, TxDOT drainage coordination, roadway conceptual design, and a Preliminary Engineering Report (PER). The topographic mapping will include updating previous topographic maps with existing drainage, new sanitary sewer rims, and locating new underground utilities. The traffic study will include collecting 24-hour traffic volumes for roadway capacity analysis and signal warrant analysis of the Royder Road and Greens Prairie Trail intersection. The storm drainage study and TxDOT coordination will include Hydrologic and Hydraulic analysis along the corridor. The roadway conceptual design will include the development of roadway sections based on the traffic study recommendations and staff input. Finally, the PER will compile all analysis and recommendations, right-of-way needs, the conceptual roadway design, and a conceptual Engineer’s estimate of probable construction cost. The limits of the project are Royder Road between Greens Prairie Trail and Greens Prairie Road; Greens Prairie Road between FM 2154/Wellborn Road and Royder Road. Roadway topographic mapping and boundary survey has been completed by consultant on a previous project. Budget &Financial Summary:Funds in the amount of $4,930,000 are budgeted for this project in the Streets Capital Improvement Projects Fund. Legal Review: Yes Attachments: College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0758,Version:1 1.Contract - On file in the City Secretary’s Office 2.Project Location Map College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ FM 2154ROYDER RD GREENS PRAIRIE TRGUS ROY RD I &GN RDP1-735KOPPE BRIDGE RDGREENS PRAIRIE RDLEDGESTONE TRLLIVE OAK STCREEKMEADOWBLN POST OAK BEND SILVER SPRINGS CT C L A Y T O N BAKERMEADOWLOCED A R C R E E K C T CRIPPLEC R E E K C T HAZY MEADOW CTSDOWLINGRDMADISONST WOODBROOKLN B I G S A N D Y D R C L E A R MEADOWCREEKAV W OOD GLEN DR C R E E K M E A D O W BLN Royder Road Expansion Project Plot Date: 12/7/2015 Legend Streets Property City Limit s Royd er RoadExpansion Project City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0760 Name:Type D HMAC Renewal Status:Type:Renewal Consent Agenda File created:In control:12/18/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding a semi-annual price agreement for Type D Hot Mix Asphalt for street maintenance not to exceed $960,000 ($64.00 per ton) with Knife River . Sponsors:Donald Harmon Indexes: Code sections: Attachments:Renewal Acceptance 1.10.16 to 7.9.16.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding a semi-annual price agreement for Type D Hot Mix Asphalt for street maintenance not to exceed $960,000 ($64.00 per ton) with Knife River . Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the semi-annual price agreement. Summary: Invitation to Bid #14-021 received two competitive sealed bids. Knife River was the lowest responsible bidder. The City requested a quote for both annual and a semi-annual estimates. Staff has reviewed the bids, and recommends that Knife River be awarded a semi-annual price agreement, which can be renewed every six months for no more than five renewals (three years total). Knife River bid an estimated 15,000 tons at $64.00 per ton for a total not to exceed amount of $960,000.00. Any after hours, or emergency start up costs will be paid from this not to exceed amount. This price agreement will support the maintenance operations in the Street Maintenance Division. HMAC Type D is the primary material used in the repair of asphalt pavement streets. It is used in both the asphalt base failure repair operations and by the crew of the pothole repair truck. The material needs to be purchased within a 40 mile radius of the City to maintain the optimum temperature of the mix and the proper chemical makeup. Budget & Financial Summary: Funds are budgeted and available in the Street Maintenance Fund. Attachments: 1. Third Renewal Letter for #14-021 College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0762 Name:Annual Electric Substation Maintenance Labor Contract Status:Type:Contract Consent Agenda File created:In control:12/21/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Shermco Industries, Inc., in the amount of $290,957.66 for the Annual Electric Substation Maintenance Labor Contract #16300148, which includes $242,464.66 in scheduled work and potential additional/miscellaneous repairs as specified in the bid, and an additional 20% not to exceed cost of $48,492.93 as a contingency for unforeseen emergency work. Sponsors:Timothy Crabb Indexes: Code sections: Attachments:Tabulation (002).pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding approval of a contract between the City of College Station and Shermco Industries,Inc.,in the amount of $290,957.66 for the Annual Electric Substation Maintenance Labor Contract #16300148,which includes $242,464.66 in scheduled work and potential additional/miscellaneous repairs as specified in the bid,and an additional 20%not to exceed cost of $48,492.93 as a contingency for unforeseen emergency work. ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: The Annual Electric Substation Maintenance Labor Contract is for supplemental labor and equipment to perform the required electric substation maintenance during the 2016 fiscal year.Estimated unit quantities were based on past work performed by contractors and were used to determine the annual estimate for labor cost. On December 9,2015,two (2)sealed bids were received in response to Invitation to Bid No.16-032 for the 2016 Annual Electric Substation Maintenance Labor Contract.One of the bids did not include unit pricing,and took exceptions to the City’s standard contract.Shermco Industries,Inc.was determined to be the lowest responsible bidder for this work at $242,464.66.As a contingency for unforeseen emergency repairs that may be needed during the year,an additional 20%($48,492.93) has been added to the contract, for a total not to exceed amount of $290,957.59. College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0762,Version:1 Budget & Financial Summary: Funds for this item are budgeted for in the Electric Capital Improvements and Maintenance Project Funds. Attachments: Bid Tab #16-032 College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for #16-032 "2016 Annual Electric Substation Maintenance" Open Date: Wednesday, December 9, 2015 @ 2:00 PM 15 Item Qty.Unit Description Unit Price Total Price Unit Price Total Price A-1 1 Ea Commissioning of 25/33.3/46.6 MVA Power Transformer (Dowling Road Substation)$20,224.50 $20,224.50 $0.00 A-2 1 Ea Commissioning of 25/33.3/46.6 MVA Power Transformer (Northgate Substation)$20,224.50 $20,224.50 $0.00 A-3 101 Ea Relay Testing and Calibration $156.66 $15,822.66 $0.00 A-4 2 Ea 15 kV Circuit Breaker Replacement $8,891.00 $17,782.00 $0.00 A-5 1 Ea 15 kV Circuit Breaker Instalation $8,891.00 $8,891.00 $0.00 A-6 1 Ea Mobilization $3,440.00 $3,440.00 $0.00 Item Qty.Unit Description Unit Price Total Price Unit Price Total Price B-1 18 Ea 145 kV CCVT Replacement $1,571.80 $28,292.40 $0.00 B-2 5 Ea 145 kV Oil Circuit Breaker Replacement $25,557.52 $127,787.60 $0.00 Item Qty.Unit Description C-1 1 Ea Insulating Oil Testing C-2 1 Ea Oil-Dissolved Gas Testing C-3 1 Gal Insulating Oil Reconditioning C-4 1 Ea Insulator Power Factor Testing C-5 1 Ea Relay Testing and Calibration C-6 1 Ea 15 kV Circuit Breaker Maintenance C-7 1 Ea Battery Load Test C-8 1 Ea Power Transformer Tap Changer Maintenance C-9 1 Ea Cooling Fan Replacement C-10 1 Ea Power Transformer 138 kV Bushing Replacement C-11 1 Ea Power Transformer Auxiliary Equipment Replacement C-12 1 Ea Ground Grid Resistance Testing C-13 1 Ea 138 kV Lightning Arrester Replacement Unit Price $130.00 $1,040.00 $780.00 Elecric Power Systems $0.00 $0.00 $438,832.00 $1,030.00 $2,235.00 $2,235.00 $5,250.00 $260.00 $2,795.00 Shermco Industries, Inc. Unit Price $260.00 $260.00 $7.40 $5,850.00 Group A Total Group B Total $156,080.00 Annual Maintenance Total $242,464.66 Annual Maintenance As Needed Maintenance $86,384.66 Group A Group C Group B City of College Station - Purchasing Division Bid Tabulation for #16-032 "2016 Annual Electric Substation Maintenance" Open Date: Wednesday, December 9, 2015 @ 2:00 PM 15 Elecric Power SystemsShermco Industries, Inc. Item Qty.Unit Description Hourly Rate Overtime/ Holiday Rate Hourly Rate Overtime/ Holiday Rate D-1 1 Ea Certified Welder $110.00 $165/$220 D-2 1 Ea Draftsman $130.00 $195/$260 D-3 1 Ea Engineer $130.00 $195/$260 D-4 1 Ea Equipment Operator $110.00 $165/$220 D-5 1 Ea Foreman $110.00 $165/$220 D-6 1 Ea Helper/Apprentice $110.00 $165/$220 D-7 1 Ea Journeyman $110.00 $165/$220 D-8 1 Ea Relay Technician $130.00 $195/$260 D-9 1 Ea Substation Electrician/Technician $110.00 $165/$220 D-10 1 Ea Substation Mechanic $110.00 $165/$220 D-11 1 Ea Superintendent/Supervisor $120.00 $180/$240 D-12 1 Ea Truck with all hand tools Included D-13 1 Ea Crane 15 ton $395.00 D-14 1 Ea Forklift 8000 lb.$50.00 D-15 1 Ea Manlift 60 foot $50.00 D-16 1 Ea Welding Rig (metal/aluminum including benders)$110.00 D-17 1 Ea Trailer 18-24 foot N/A D-18 1 Ea Oil filter press $50.00 D-19 1 Ea Relay test set $110.00 D-20 1 Ea Doble Engineering PF test set $110.00 D-21 1 Ea Polymeter with phase angle $110.00 Bid Certification Bid Bond Exceptions Y Y Y - No Unit Pricing Provided - Line item A-3 total corrected using unit price provided. - Exceptions taken to the standard contract Y Group D City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0763 Name:Electric Substation Painting Status:Type:Contract Consent Agenda File created:In control:12/21/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Seacor Painting, Inc. in the amount of $161,600 for the purposes of painting 4 electric substations. Sponsors:Timothy Crabb Indexes: Code sections: Attachments:Tabulation.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding approval of a contract between the City of College Station and Seacor Painting,Inc.in the amount of $161,600 for the purposes of painting 4 electric substations. ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: Substation equipment at the Greens Prairie,Post Oak,Switch Station,and Southwood Valley electric substation sites was last painted in September of 1999.It is proposed to paint equipment at these substations using a flow coat method to protect the surface metal from rust and to help with oil cooling.Painting would include both energized and de-energized equipment including a total of 26 distribution circuit breakers,7 power transformers,5 oil circuit breakers,6 cabinets,7 junction boxes, and 3 control houses.This painting will provide better protection to the aging substation equipment that is exposed to the elements on a continual basis and will improve the aesthetics of these facilities. On December 4,2015,two (2)sealed bids were received and opened in response to Bid #16-026. These bids were evaluated and the bid submitted by Seacor Painting,Inc.was found to be the lowest bid and to be in full compliance with the bid requirements. Budget & Financial Summary: A service level adjustment in the amount of $185,000 was submitted and approved in the FY16 budget. This contract is within that budgeted amount. Attachments: College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0763,Version:1 Bid Tab #16-026 College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for #16-026 "2016 Substation Painting" Open Date: Friday. December 4, 2015 @ 2:00 PM Post Oak Substation Item Description Unit Qty.Unit Price Total Price Unit Price Total Price A-1 Repaint 138 kV Power Transformer Ea 3 $11,500.00 $34,500.00 $18,922.00 $56,766.00 A-2 Repaint 12.5 kV Distribution Transformer (Station Service)Ea 1 $500.00 $500.00 $531.00 $531.00 A-3 Repaint 12.5 kV Distribution Breaker Ea 10 $1,600.00 $16,000.00 $1,345.00 $13,450.00 A-4 Repaint 138 kV Potential Transformer (PT)Ea 0 $0.00 $0.00 $0.00 $0.00 A-5 Repaint 138 kV External Current Transformer (CT)Ea 0 $0.00 $0.00 $0.00 $0.00 A-6 Repaint Substation Control House Ea 1 $3,800.00 $3,800.00 $10,327.00 $10,327.00 A-7 Repaint Outdoor Metering Cabinet Ea 3 $400.00 $1,200.00 $679.00 $2,037.00 A-8 Repaint Pull Box Lid Ea 14 $250.00 $3,500.00 $301.00 $4,214.00 A-9 Repaint Backup Generator Ea 1 $600.00 $600.00 $1,965.00 $1,965.00 A-10 Mobilization/Demobilization Ea 1 $2,000.00 $2,000.00 $0.00 $0.00 A-11 Switchgear Enclosure Ea 1 $1,000.00 $1,000.00 $2,516.00 $2,516.00 Southwood Valley Substation Item Description Unit Qty.Unit Price Total Price Unit Price Total Price A-1 Repaint 138 kV Power Transformer Ea 1 $12,500.00 $12,500.00 $23,313.00 $23,313.00 A-2 Repaint 12.5 kV Distribution Transformer (Station Service)Ea 1 $500.00 $500.00 $425.00 $425.00 A-3 Repaint 12.5 kV Distribution Breaker Ea 8 $1,600.00 $12,800.00 $1,404.00 $11,232.00 A-4 Repaint 138 kV Potential Transformer (PT)Ea 3 $150.00 $450.00 $453.00 $1,359.00 A-5 Repaint 138 kV External Current Transformer (CT)Ea 3 $150.00 $450.00 $503.00 $1,509.00 A-6 Repaint Substation Control House Ea 1 $3,800.00 $3,800.00 $11,634.00 $11,634.00 A-7 Repaint Outdoor Metering Cabinet Ea 2 $400.00 $800.00 $555.00 $1,110.00 A-8 Repaint Pull Box Lid Ea 8 $250.00 $2,000.00 $301.00 $2,408.00 A-9 Repaint Backup Generator Ea 1 $600.00 $600.00 $1,965.00 $1,965.00 A-10 Mobilization/Demobilization Ea 0 $0.00 $0.00 $0.00 $0.00 A-11 Switchgear Enclosure Ea 0 $0.00 $0.00 $0.00 $0.00 Greens Prairie Substation Item Description Unit Qty.Unit Price Total Price Unit Price Total Price A-1 Repaint 138 kV Power Transformer Ea 2 $12,500.00 $25,000.00 $18,964.00 $37,928.00 A-2 Repaint 12.5 kV Distribution Transformer (Station Service)Ea 1 $500.00 $500.00 $531.00 $531.00 A-3 Repaint 12.5 kV Distribution Breaker Ea 8 $1,600.00 $12,800.00 $1,404.00 $11,232.00 A-4 Repaint 138 kV Potential Transformer (PT)Ea 0 $0.00 $0.00 $0.00 $0.00 A-5 Repaint 138 kV External Current Transformer (CT)Ea 0 $0.00 $0.00 $0.00 $0.00 A-6 Repaint Substation Control House Ea 1 $3,800.00 $3,800.00 $13,883.00 $13,883.00 A-7 Repaint Outdoor Metering Cabinet Ea 0 $0.00 $0.00 $0.00 $0.00 A-8 Repaint Pull Box Lid Ea 8 $250.00 $2,000.00 $301.00 $2,408.00 A-9 Repaint Backup Generator Ea 0 $0.00 $0.00 $0.00 $0.00 A-10 Mobilization/Demobilization Ea 0 $0.00 $0.00 $0.00 $0.00 A-11 Switchgear Enclosure Ea 0 $0.00 $0.00 $0.00 $0.00 Seacor Painting Inc.Utility Service & Maintenance, Inc. $91,806.00 $54,955.00 $65,982.00 TOTAL $63,100.00 TOTAL $33,900.00 TOTAL $44,100.00 City of College Station - Purchasing Division Bid Tabulation for #16-026 "2016 Substation Painting" Open Date: Friday. December 4, 2015 @ 2:00 PM Seacor Painting Inc.Utility Service & Maintenance, Inc. Switch Substation Item Description Unit Qty.Unit Price Total Price Unit Price Total Price A-1 Repaint 138 kV Power Transformer Ea 1 $11,500.00 $11,500.00 $12,129.00 $12,129.00 A-2 Repaint 12.5 kV Distribution Transformer (Station Service)Ea 0 $0.00 $0.00 $0.00 $0.00 A-3 Repaint 12.5 kV Distribution Breaker Ea 0 $0.00 $0.00 $0.00 $0.00 A-4 Repaint 138 kV Potential Transformer (PT)Ea 9 $150.00 $1,350.00 $453.00 $4,077.00 A-5 Repaint 138 kV External Current Transformer (CT)Ea 6 $150.00 $900.00 $503.00 $3,018.00 A-6 Repaint Substation Control House Ea 1 $4,500.00 $4,500.00 $10,776.00 $10,776.00 A-7 Repaint Outdoor Metering Cabinet Ea 0 $0.00 $0.00 $0.00 $0.00 A-8 Repaint Pull Box Lid Ea 9 $250.00 $2,250.00 $301.00 $2,709.00 A-9 Repaint Backup Generator Ea 0 $0.00 $0.00 $0.00 $0.00 A-10 Mobilization/Demobilization Ea 0 $0.00 $0.00 $0.00 $0.00 A-11 Switchgear Enclosure Ea 0 $0.00 $0.00 $0.00 $0.00 GRAND TOTAL $32,709.00 $245,452.00 Bid Certification Addendum Acknowledged Bid Bond Y Y Y Y Y Y * Post Oak Substation Line A-3 was corrected to the unit price provided. TOTAL $20,500.00 $161,600.00 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0765 Name:Amendment to Agreement Concerning A Multi-Use Development On Approximately 58 acres of Texas A&M System Land North of University Drive Status:Type:Agreement Consent Agenda File created:In control:12/21/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding an amendment to an agreement, dated April, 2013, to provide that the Texas A&M System through the University’s Utilities & Energy Services Department or its successor, will provide electric power to the Property instead of the City of College Station. Sponsors:Timothy Crabb Indexes: Code sections: Attachments:Amd to Agreement.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding an amendment to an agreement,dated April, 2013,to provide that the Texas A&M System through the University’s Utilities &Energy Services Department or its successor,will provide electric power to the Property instead of the City of College Station. ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation(s): Staff recommends approval of this amendment. Summary: In April of 2013,the City of College Station entered into an Inter-Local Agreement (ILA)with The Texas A&M System.Included in this ILA was the agreement that the City of College Station would provide electric service to approximately 58 acres of A&M System Land north of University Drive, then known as Campus Pointe,now known as Century Square.Through mutual agreement of all parties,the City of College Station is proposing to amend this ILA to modify the stipulation that the City of College Station provide electric power,and instead allow the Texas A&M System provide electrical power. Budget & Financial Summary: There is no calculated budget impact.Potential electric revenue would be offset by the length of time to recoup the expense of the installation,maintenance cost,and potential upgrades required of College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0765,Version:1 electric facilities. Attachments: Amendment College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0770 Name:Animal Control Services ILA Status:Type:Agreement Consent Agenda File created:In control:12/22/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding an animal and rabies control services Interlocal Agreement with Texas A&M University. Sponsors:Scott McCollum Indexes: Code sections: Attachments:TAMU Animal Control Services ILA.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding an animal and rabies control services Interlocal Agreement with Texas A&M University. Relationship to Strategic Goals: (Select all that apply) ·Core Services and Infrastructure Recommendation(s): Staff recommends approval Summary: Historically, the City of College Station has provided animal control services to Texas A&M on an as needed basis. This agreement represents a renewal of an existing agreement between the parties. This agreement outlines the roles, responsibilities and associated per call costs with regard to the provision of animal control services for Texas A&M. The City of College Station's responsibilities include bite reports, investigations, captures of animals and their transportation to Aggieland Humane Society. Budget & Financial Summary: Texas A&M will pay the City of College Station $100 for each call for service and $200 for each bite call. The City will invoice Texas A&M each month for services rendered. Attachments: 1. CIty of College Station-Texas A&M University Animal Control Agreement. College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0772 Name:ILA -Rocky Creek / CoCS Status:Type:Presentation Consent Agenda File created:In control:12/28/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding an Interlocal Agreement between the City of College Station and The Rocky Creek Volunteer Fire Department providing for the sale of one (1) 2009 Dodge 3500 Chassis by College Station to the Rocky Creek Volunteer Fire Department for the total amount of $4,000. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:ILA - The Rocky Creek Volunteer Fire Departments.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding an Interlocal Agreement between the City of College Station and The Rocky Creek Volunteer Fire Department providing for the sale of one (1) 2009 Dodge 3500 Chassis by College Station to the Rocky Creek Volunteer Fire Department for the total amount of $4,000. Relationship to Strategic Goals:Spending taxpayer money efficiently Recommendation(s):Staff recommends approval of the Interlocal Agreement. Background & Summary:Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, supplies and services. The City of College Station and the Rocky Creek Volunteer Fire Department desire to enter into this Agreement for the purpose of fulfilling and implementing their respective public and governmental purposes, needs, objectives, programs and services. The City of College Station has for sale one (1) 2009 Dodge 3500 Chassis and the Rocky Creek Volunteer Fire Department needs to purchase a truck chassis. Budget & Financial Summary:No expenses will be incurred in this process by the City of College Station. The Rocky Creek Volunteer Fire Department will pay the City of College Station the amount of Four Thousand and NO/100 ($4,000) for this purchase. VIN Number 3D6WG46T79G559787. Attachments: College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0773 Name:ILA CoCS and New Braunfels Status:Type:Presentation Consent Agenda File created:In control:12/28/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of New Braunfels. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:16300146 - COCS and City of New Braunfels ILA 01.14.16.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of New Braunfels. Relationship to Strategic Goals:Spending taxpayer money efficiently. Recommendation(s):Staff recommends approval of the Interlocal Agreement. Background &Summary:Chapter 791 of the Texas Government Code,also known as the Interlocal Cooperation Act,authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment,supplies and services.The City of College Station and The City of New Braunfels desire to enter into this Agreement for the purpose of fulfilling and implementing their respective public and governmental purposes,needs,objectives,programs and services. The City of New Braunfels wishes to piggyback on the City’s agreement with MCCi,LLC for Granicus’s Legislative Management and Automated Agenda Solution (Legistar). Budget &Financial Summary:No expenses will be incurred in this process.Economies of scale are anticipated to produce savings in administrative, advertising and other costs. Legal review: Yes. Attachments:Interlocal Agreement College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0774 Name:ILA -COCS and City of Brenham Status:Type:Presentation Consent Agenda File created:In control:12/29/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of Brenham. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:ILA with City of Brenham.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding an Interlocal Agreement for cooperative purchasing activities between the City of College Station and The City of Brenham. Relationship to Strategic Goals:Spending taxpayer money efficiently. Recommendation(s):Staff recommends approval of the Interlocal Agreement. Background &Summary:Chapter 791 of the Texas Government Code,also known as the Interlocal Cooperation Act,authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment,supplies and services.The City of College Station and The City of Brenham desire to enter into this Agreement for the purpose of fulfilling and implementing their respective public and governmental purposes,needs,objectives, programs and services. The City of Brenham wishes to piggyback on the City’s price agreement with SDP Manufacturing Inc for the purchase of a Track-Mounted Mini Digger Derrick Unit. Budget &Financial Summary:No expenses will incurred in this process.Economies of scale are anticipated to produce savings in administrative, advertising and other costs. Attachments:Interlocal Agreement College Station, TX Printed on 1/11/2016Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0780 Name:CAD/RMS Replacement Project Management Services Status:Type:Contract Consent Agenda File created:In control:12/29/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Lynn Chaffin, an Independent Contractor in the amount not to exceed $290,400 for the purposes of providing Project Management services for the replacement of the City’s current CAD/RMS system. Contract is for 24 months. Sponsors:Ben Roper Indexes: Code sections: Attachments:CAD-RMS Agreement.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Lynn Chaffin, an Independent Contractor in the amount not to exceed $290,400 for the purposes of providing Project Management services for the replacement of the City’s current CAD/RMS system. Contract is for 24 months. Relationship to Strategic Goals: 1.Financially Sustainable City 2.Core Services and Infrastructure Recommendation(s):Staff recommends approval of the contract. Summary: The city conducted a search for a contract worker to serve as the CAD/RMS Replacement Project system project manager. It was determined that internal city resources to fill this role are not available due to the demands of the project and the skill set needed. Lynn Chaffin is a former City of Dallas employee with experience implementing a similar TriTech CAD/RMS system for the City of Dallas. Budget &Financial Summary:Funding for this project is included in the Facilities and Technology Capital Projects Fund as part of the CAD/RMS Replacement Project,CO 1301.It is anticipated that the project will be funded with a combination of long term debt as well as current resources from the General Fund. Reviewed and Approved by Legal:Yes Attachments:Contract on file in the City Secretary’s Office College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0780,Version:1 College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ CITY OF COLLEGE STATION PROJECT MANAGEMENT SERVICES CONTRACT This non-exclusive Contract is by and between the City of College Station, a Texas Municipal Home-Rule Corporation ("City") and Lynn Chaffin, an Independent Contractor ("Contractor"), whereby Contractor agrees to perform Project Management services for the City of College Station Computer-Aided Dispatch/Records Management System (CAD/RMS) Project. ARTICLE I 1.01 Scope of Services. The services and work are described more fully in Exhibit "A" -Scope of Services. Contractor agrees to perform the work and services for Project Management of the Computer-Aided Dispatch/Records Management System (CAD/RMS) Project ("Project") described in Exhibit "A". Project performance and completion are on an as- needed basis. 1.02 Access to City Facilities and Equipment. The Contractor shall maintain security clearance in compliance with Texas Code of Criminal Procedure Chapter 60, Criminal History Record System, Criminal Justice Information System (CJIS) requirements. A criminal background check and fingerprinting shall be required. The Contractor shall have access to secured City facilities during the performance of the work described in the Scope of Services and shall display on Contractor's person a City-issued photo identification badge at all times while on City property. The Contractor is responsible for loss or damage to City property resulting from the Contractor's negligence. 1.03 Payment. Contractor agrees to perform the work and services described in the Scope of Services and the City agrees to pay Contractor as set forth in Exhibit "D" for the work and services performed by Contractor. The total amount the City will pay the Contractor for Project Management services performed under this Contract may not, under any circumstances, exceed TWO HUNDRED NINETY THOUSAND FOUR HUNDRED AND NO CENTS ($290,400.00). 1.04 Changes in Scope. The City may from time to time request changes in the scope and focus of the Project Management services conducted or to be conducted by Contractor pursuant to this Contract. Any change that varies significantly from the Scope of Services set out herein and that, in the opinion of the City or the Contractor, would entail an increase in time, cost or expense to the City, shall be mutually agreed upon in advance in writing by Contractor and the City. 1.05 Change Orders. The City Manager or his delegate may approve written change orders provided that the change order plus the amount of the Contract does not exceed Three Hundred Four Thousand Nine Hundred Twenty & 00/100 ($304,920.00). Changes in excess of this amount must be approved by the City Council prior to commencement of the services or work. Any request by the Contractor for an increase in the amount set forth in paragraph 1.03 shall be made and approved by the City before the Contractor provides such services or the right to payment for such additional services shall be CAD/RMS Project Manager Services Contract No. 16300213 CRC-12-21-15 Page 1 waived. If there is a dispute between the Contractor and the City regarding any service provided or to be provided hereunder by the Contractor, the Contractor agrees to continue providing all services to be provided by the Contractor hereunder on a timely basis, including any service about which there is a dispute. 1.06 Time is of the essence of this Contract. The Contractor shall provide Project Management services in the most expedient and efficient manner possible, as also described in Exhibit "A" -Scope of Services. 1.07 Work with City. Contractor promises to work closely with the Chief of Police or his designee or other appropriate City officials. Contractor agrees to perform any and all Project-related tasks the City reasonably requires to fulfill the work to be performed. 1.08 Independent Contractor. In all activities or services performed hereunder, the Contractor is an independent contractor and not an employee of the City. As an Independent Contractor, the Contractor shall be responsible for the final product contemplated under this Contract. Except for materials the City furnishes, the Contractor shall supply all materials, equipment and labor required for the execution of the work on the Project. The Contractor shall have ultimate control over the execution of the work under this Contract. Contractor shall be liable for any misrepresentations. Any negotiations by the Contractor on the City's behalf are binding on the City only when within the Scope of Services contained herein and approved by the City. Contractor shall consult with the City and may, in some limited circumstances, act as the City's representative. Contractor shall be an Independent Contractor at all times and is not to be considered an employee of the City. 1.09 Non-Compete. From the effective date and for the duration of this Contract, and for a period of thirty (30) days following contract termination or the final acceptance of all applicable work products as described in the Scope of Services, Contractor shall not solicit nor accept an offer of employment with the City, and shall not hire, employ or otherwise compensate, an employee of the City. 1.10 Term. The term is for two (2) years after execution of the Contract or final acceptance and completion of the Project, whichever occurs first. If the term expires while the Contractor is still engaged in the Project, the Contract will continue until the City has accepted the work on the Project and the City has paid the Contractor for the services. The City and Contractor may extend the term to complete the entire Project. 1.11 Termination. At any time, the City may terminate the Contract for convenience in writing. At such time, the City shall notify Contractor in writing, and the Contractor shall cease work immediately. In the event the City terminates this Contract for convenience, the City shall pay Contractor for the services performed and expenses incurred through the date of termination. CAD/RMS Project Manager Services Contract No. 16300213 Page 2 ARTICLE II 2.01 Project Coordination. In providing the Project Management services, Contractor will meet with the City for the purpose of determining the nature of the Project, including but not limited to meeting with City staff to coordinate project goals, schedules, meetings, testing, implementation progress and deadlines. ARTICLE III 3.01 Professional Services. As an experienced and qualified professional, Contractor warrants the information, services and work Contractor provides reflects high professional and industry standards, procedures, and performances. Contractor warrants the services and work performed, the designation or selection of materials and equipment, the fitness and operation of Contractor's recommendations, and the performance of other services under this Contract, are pursuant to a high standard of performance in the profession. Contractor warrants Contractor will exercise diligence and due care, and perform in a good and professional manner, all work and services pursuant to this Contract. Approval or acceptance by the City of any of Contractor's work product under this Contract shall not constitute or be deemed a release of the Contractor's responsibility and liability for the exercise of skill and diligence necessary to fulfill Contractor's responsibilities under this Contract. The City's approval or acceptance shall not be deemed to be the City's assumption of responsibility for any defect or error in the work products prepared by Contractor. 3.02 Errors. Contractor shall be responsible for using due diligence to correct errors, deficiencies or unacceptable work product. Contractor shall, at no cost to the City, remedy any errors, deficiencies or, in the City's sole discretion, any work product found unacceptable, as soon as possible, but no later than fifteen ( 15) days after receiving notice of said errors, deficiencies or unacceptable work product. Contractor shall keep the City informed of the progress of the work and shall guard against any defects or deficiencies in the work performed. 3.03 Work Product. Contractor's work product shall be the exclusive property of the City, and the City retains all rights associated with the work. Upon completion or termination of this Contract and at City's request, Contractor shall promptly deliver to the City all records, data, and memoranda of any nature within Contractor's possession or control and that are the City's property or relate to the City or City business. The Contractor may use Contractor's professional relationship with the City for promotion of Contractor's business or services only with the City's express written consent. ARTICLE IV 4.01 Indemnification. The Contractor shall indemnify, hold harmless, and defend the City, its officers, agents, volunteers, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorneys' fees, for injury to or death of any CAD/RMS Project Manager Services Contract No. 16300213 Page 3 person or for damage to any property arising out of or in connection with the work done by the Contractor under this Contract. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Contractor, or any third party. 4.02 Release. The Contractor assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, volunteers, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property that is caused by, alleged to be caused by, arising out of, or in connection with the Contractor's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Contractor, or any third party. ARTICLE V 5.01 Insurance. The Contractor shall procure and maintain at its sole cost and expense for the duration of this Contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, volunteers, employees or subcontractors. The policies, limits and endorsements required are as set forth on Exhibit "B" -Insurance Requirements. ARTICLE VI 6.01 Breach. No term or provision of this Contract shall be construed to relieve the Contractor of liability to the City for damages sustained by the City or because of any breach of contract by the Contractor. The City may withhold payments to the Contractor for the purpose of setoff until the exact amount of damages due the City from the Contractor is determined and paid. ARTICLE VII 7.01 Venue. This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 7.02 Notice. Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses below. Day-to-day communication may be by email and telephone to the City Representative and the Contractor. CAD/RMS Project Manager Services Contract No. 16300213 Page 4 City: City of College Station Contract Administrator P.O. Box 9960 College Station, Texas 77842 mlucas@cstx.gov Contractor: Lynn Chaffin 1200 Main Street # 1713 Dallas, Texas 75202 ChaffinL@aol.com 7.03 Qualified Employees. Contractor shall perform all the work hereunder. Contractor shall undertake the work and complete it in a timely manner. Contractor will not employ subcontractors in order to fulfill the obligations under this Contract without the prior written consent of the City. 7.04 Compliance with Laws. The Contractor shall comply with all applicable federal, state, and local statutes, regulations, ordinances, and other laws, including but not limited to the Immigration Reform and Control Act (IRCA). The Contractor may not knowingly obtain the labor or services of an undocumented worker. The Contractor, not the City, must verify eligibility for employment as required by IRCA. 7.05 Waiver. No waiver by either party hereto of any term or condition of this Contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. 7.06 Assignment. This Contract and all rights and obligations contained herein may not be assigned by Contractor without the prior written approval of the City. 7.07 Invalid Provisions. If any provision of this Contract shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 7 .08 Entire Agreement. This Contract represents the entire and integrated agreement between the City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Contract may only be amended by written instrument approved and executed by the parties. 7.09 Acknowledgment. The parties acknowledge that they have read, understood, and intend to be bound by the terms and conditions of this Contract. 7.10 Effective Date. This Contract will be effective when signed by the last party whose signing makes the Contract fully executed. CAD/RMS Project Manager Services Contract No. 16300213 Page 5 CONTRACTOR Bv: C_ka-/ ~/11)~ Lynn ~Contract D~te: /-f -Z. o I b CAD/Rc'VtS Project Manager Services Conti-act No. 16300213 CITY OF COLLEGE ST A TION By: _________ _ City Manager Date: ________ _ City Attorney Date: Assistant City Manager/CFO Date:-------- Page 6 1. Overall Responsibility EXHIBIT A SCOPE OF SERVICES a. Contractor has overall responsibility for the management and successful implementation of the City Computer Aided Dispatch/Records Management System (CAD/RMS) Replacement Project. b. Project Management Duties include but are not limited to system planning, coordination, implementation, scheduling, resource coordination and planning with City resources for data conversion, training, cutover, go-live and change management. c. The Project Manager, under the direction of the Chief of Police, will lead the CAD/RMS Project Team providing overall direction, planning, coordination, execution and control of the Project while ensuring consistency with City strategy, commitments and goals, and remaining within budget. Contractor will be responsible for setting deadlines, assigning responsibilities, and monitoring progress for the CAD/RMS Replacement Project. d. The Chief and Project Manager will monitor system implementation and evaluate against requirements established in the CAD/RMS Request for Proposal (RFP) and the vendor's response to the RFP. e. The Project Manager will lead an implementation team comprised of Business Area Leads, Training Leads, Subject Matter Experts and other technical resources. f. Significant time will be spent by the Project Manager on-site in various City facilities during project implementation. City will provide work facilities and equipment equal to that provided to City employees in similar positions of authority. Remote work will be allowed as arranged and jointly agreed by both Parties. 2. Project Manager Main Job Tasks and Responsibilities a. Lead the planning and implementation of the CAD/RMS Project b. Coordinate with Vendor Project Manager to implement the Project successfully c. Define City's project tasks and resource requirements d. Develop full-scale project plans in coordination with the Vendor Project Manager e. Act as the Single Point of Contact with the Vendor CAD/RMS Project Manager Services Contract No. 16300213 Page 7 f. Define City project staff time and resource requirements and coordinate with appropriate personnel to identify and allocate sufficient project staff g. Schedule and coordinate meetings, information sessions and briefings as required h. Manage project budget i. Manage project resource allocation j. Plan and schedule project timelines k. Track project deliverables using appropriate tools I. Provide direction and support to project team m. Manage and coordinate City staff testing and quality assurance n. Resolve or assist in the resolution of conflicts within and between stakeholders, functional areas and the CAD/RMS Vendor o. Constantly monitor and report on progress of the Project to all stakeholders p. Prepare and present regular status reports including task completion percentage, outstanding issues/actions and actual vs. budget reporting and analysis q. Implement and manage project changes and interventions to achieve project objectives r. Work with the Vendor to develop and schedule appropriate training plans s. Work with the Vendor and City staff to develop, schedule and conduct module/system acceptance testing t. Work with City-identified Change Management Team to implement a robust change management plan to facilitate acceptance of the new system(s) CAD/RMS Project Manager Services Contract No. 16300213 Page 8 EXHIBITB INSURANCE REQUIREMENTS I. The Contractor agrees to maintain the types and amounts of insurance required in this Contract throughout the term of the Contract. The following insurance policies are required: A. Commercial General Liability B. Business Automobile Liability C. Professional Liability II. For each of these policies, the Contractor's insurance coverage shall be primary with respect to the City, its officials, agents, employees and volunteers. Any insurance or self- insurance carried or obtained by the City, its officials, agents, employees or volunteers, shall be in excess of the Contractor's insurance and shall not contribute to it. No term or provision of the indemnification provided by the Contractor to the City pursuant to this Contract shall be construed or interpreted as limiting or otherwise affecting the terms of the insurance coverage. All Certificates of Insurance and endorsements shall be furnished to the City's Representative on the most current State of Texas Department oflnsurance- approved forms at the time of execution of this Contract, attached hereto as Exhibit C, and approved by the City before work commences. III. General Requirements Applicable to All Policies. A. Only insurance carriers licensed and authorized to do business in the State of Texas shall be accepted. B. Deductibles shall be listed on the certificate of insurance and are acceptable only on an "occurrence" basis. C. "Claims made" policies are not accepted, except for Professional Liability insurance. D. Coverage shall not be suspended, canceled, or reduced in coverage or in limits of liability until thirty (30) calendar days' prior written notice has been given to the City of College Station. E. The Certificates of Insurance shall be prepared and executed by the insurance carrier or its authorized agent. Each certificate shall contain the following provisions and warranties: 1. The insurance company is licensed and authorized to do business in the State of Texas 2. The insurance policy is underwritten on forms provided by the Texas Department of Insurance or ISO 3. All endorsements and coverages are included according to the requirements of this Contract 4. The form of notice of cancellation, termination, or change in coverage provisions is specified in this attachment CAD/RMS Project Manager Services Contract No. 16300213 Page9 F. The City of College Station, its officials, agents, employees and volunteers are to be listed as Additional Insureds on the Commercial General Liability and Business Automobile Liability Policies. The coverages shall contain no special limitations on the scope of protection afforded the City, its officials, agents, employees and volunteers. IV. Commercial General Liability requirements: A. Coverage shall be written by a carrier rated "A: VITI" or better in accordance with the current A. M. Best Key Rating Guide. B. Limits of liability of $500,000 per occurrence C. No coverage shall be excluded from the standard policy without notification of individual exclusions being attached for review and acceptance. E. The coverage shall not exclude premises/operations; independent contracts; products/completed operations; and contractual liability, insuring the indemnity provided herein. F. The City shall be listed as Additional Insured, and the policy shall be endorsed to waive rights of subrogation and to be primary and non-contributory with regard to any self-insurance or insurance policy held by the City. V. Business Automobile Liability requirements: A. Coverage shall be written by a carrier rated "A:VTII" or better in accordance with the current A. M. Best Key Rating Guide. B. Minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury and property damage. C. The Business Auto Policy must show Symbol 1 in the Covered Autos portion of the liability section in Item 2 of the declarations page. D. The coverage shall include any autos, owned autos, scheduled autos, rented autos, non-owned autos, and hired autos. VI. Professional Liability: A. Coverage shall be written by a carrier rated "A:VIII" or better in accordance with the current A. M. Best Key Rating Guide. B. Minimum of $1,000,000 per occurrence and $2,000,000 aggregate, with a maximum deductible of $100,000.00. Financial statements shall be furnished to the City upon request. C. The availability of a 24-month extended reporting period shall be required and retroactive date of coverage must be shown on certificate of liability insurance. CAD/RMS Project Manager Services Contract No. 16300213 Page 10 EXHIBITC INSURANCE CERTIFICATES CAD/RMS Project Manager Services Contract No. 16300213 Page 11 EXHIBITD PAYMENT 1. Payment. City will pay a monthly payment of TWELVE-THOUSAND ONE HUNDRED DOLLARS ($12,100) to Contractor. Up to ten (10) days of vacation are included in the monthly payment to be taken each calendar year. The City will issue monthly payments on the first scheduled City check run every month for the previous month's work and services performed. a. Vacation Time. Contractor shall schedule vacation time as agreed upon by City. The City will prorate and deduct vacation time exceeding ten (I 0) days in a twelve- month period from the monthly payment in the month the Contractor takes vacation time that exceeds ten (10) days annually. b. Sick Time. Contractor may take sick days as needed, up to two (2) days per month. Contractor shall notify City representative before the beginning of the work day when Contractor is unable to work as scheduled due to illness. Sick time does not accrue. 2. Expenses. All expenses for travel, lodging, meals, insurance, etc. will be paid by Contractor and are not subject to reimbursement by the City. 3. Supply Expenses. Contractor will have access to normal City supplied office supplies, including printing and copying when onsite City facilities. 4. Personal Expenses. The City will not reimburse expenses the Contractor incurs for personal business, entertainment, leisure or alcohol. CAD/RMS Project Manager Services Contract No. 16300213 Page 12 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0781 Name:301, 303, 305 & 307 Cooner Street Rezoning Status:Type:Rezoning Agenda Ready File created:In control:12/30/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R-4 Multi-Family to MF Multi-Family for approximately 1.116 acres being Lots 13-16, Block 1 of the Cooner Addition, generally located at 301, 303, 305 & 307 Cooner Street, more generally located north of Cooner Street between Eisenhower Street and Nimitz Street. Sponsors:Laura Walker Indexes: Code sections: Attachments:Background Information Aerial and Small Area Map (SAM) Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R-4 Multi-Family to MF Multi-Family for approximately 1.116 acres being Lots 13-16, Block 1 of the Cooner Addition, generally located at 301, 303, 305 & 307 Cooner Street, more generally located north of Cooner Street between Eisenhower Street and Nimitz Street. Relationship to Strategic Goals:Neighborhood Integrity, Diverse Growing Economy Recommendations:The Planning and Zoning Commission considered this item on December 17, 2015 and voted unanimously to recommend approval. Staff recommends approval as well. Summary:The applicant has requested to rezone approximately 1.116 acres from R-4 Multi-Family to MF Multi-Family located north of Cooner Street between Eisenhower Street and Nimitz Street. REVIEW CRITERIA 1.Consistency with the Comprehensive Plan: The subject area is designated on the Comprehensive Plan Future Land Use and Character Map as Urban and Redevelopment. The Comprehensive Plan states that this designation is for areas that should have the most intense level of development consisting of vertical mixed use and other aspects of urban character. The proposed zoning permits more dense residential uses, allowing the property to be redeveloped consistent with the Comprehensive Plan. 2.Compatibility with the present zoning and conforming uses of nearby property and College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0781,Version:1 with the character of the neighborhood: With the exception of the single-family estate homes located in Bryan City Limits to the northwest, most of the other dwellings surrounding these properties are multiplexes, duplexes, or small lot single-family homes. The increase from 20 units per acre to 30 units per acre allowed by this rezoning will remain compatible with the character of the neighborhood. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: Under MF Multi-Family zoning, a maximum of 30 dwelling units are allowed per acre. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Under R-4 Multi- Family zoning, a maximum of 20 dwelling units are allowed per acre. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment:There is a large demand for multi-family housing within a close proximity to Texas A&M University. This property is less marketable with the current zoning allowing less density than would be allowed with the proposed MF Multi-Family zoning. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There is an existing 12-inch water main on the north side of Cooner Street available to serve the lots. There is also an existing 24-inch sanitary sewer within Cooner Street that currently has adequate capacity in the downstream system to accommodate the proposed use. Drainage and other public infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure appears to be adequate for the proposed use at this time. Access to the site will be available via Cooner Street. Budget & Financial Summary:N/A Attachments: 1.Background Information 2.Aerial & Small Area Map (SAM) 3.Ordinance College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: December 17, 2015 Advertised Council Hearing Date: January 14, 2016 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 21 Contacts in support: None at the time of staff report. Contacts in opposition: One at the time of staff report. Inquiry contacts: Two at the time of staff report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use Northwest City of Bryan City of Bryan Single-family estate homes Northeast Urban and Redevelopment R-4 Multi-Family Multiplexes, duplexes, and single-family homes Southeast (Across Cooner Street) Urban and Redevelopment R-4 Multi-Family Multiplexes, duplexes, and single-family homes Southwest Urban and Redevelopment R-4 Multi-Family Multiplexes, duplexes, and single-family homes DEVELOPMENT HISTORY Annexation: 1951 Zoning: Properties zoned R-6 Apartment District on or after annexation 1978 – Rezoned R-5 Apartment District 2003 – R-5 Apartment District consolidated with R-4 Multi-Family Final Plat: The property is platted as a part of the Cooner Addition subdivision (1940). Site development: Property is developed with single-family homes and duplexes. ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FOR APPROXIMATELY 1.116 ACRES FROM R-4 MULTI-FAMILY TO MF MULTI-FAMILY, BEING LOTS 13-16, BLOCK 1 OF THE COONER ADDITION, GENERALLY LOCATED AT 301, 303, 305 & 307 COONER STREET, MORE GENERALLY LOCATED NORTH OF COONER STREET BETWEEN EISENHOWER STREET AND NIMITZ STREET, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 14th day of January, 2016. APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO. _______ Page 2 of 3 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R-4 Multi-Family to MF Multi-Family, also shown graphically in EXHIBIT “B”: Approximately 1.116 acres of land located at 301, 303, 305 & 307 Cooner Street, being Lots 13- 16, Block 1 of the Cooner Addition according to the plat recorded in Volume 124, Page 553 of the Official Public Records of Brazos County, Texas. ORDINANCE NO. _______ Page 3 of 3 EXHIBIT “B” City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0782 Name:Wellborn Settlement Commercial Rezoning Status:Type:Rezoning Agenda Ready File created:In control:12/30/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to SC Suburban Commercial for approximately 2 acres being situated in the Samuel Davidson League, Abstract No. 13, Brazos County, Texas. Said tract being a portion of the remainder of a called 33.70 acre tract described as third tract by a deed to Keren Eidson recorded in Volume 300, Page 609 of the deed records of Brazos County, Texas, generally located between Wellborn Road (FM 2154) and Royder Road, near Greens Prairie Road West. Sponsors:Jessica Bullock Indexes: Code sections: Attachments:Background Information Aerial and Small Area Map (SAM) Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to SC Suburban Commercial for approximately 2 acres being situated in the Samuel Davidson League, Abstract No. 13, Brazos County, Texas. Said tract being a portion of the remainder of a called 33.70 acre tract described as third tract by a deed to Keren Eidson recorded in Volume 300, Page 609 of the deed records of Brazos County, Texas, generally located between Wellborn Road (FM 2154) and Royder Road, near Greens Prairie Road West. Relationship to Strategic Goals:Diverse & Growing Economy Recommendation(s):The Planning and Zoning Commission considered this item at their December 3, 2015 meeting and voted to recommend approval 5-0. Staff also recommends approval of the rezoning request. Summary:This request is to rezone the subject property from R Rural to SC Suburban Commercial. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is designated as Wellborn Restricted Suburban in the Wellborn Community Plan Future Land Use and Character Map. In College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0782,Version:1 addition to residential lots, this land use allows for office and light commercial activity within 15 percent of the developing area. The proposed rezoning is consistent with this designation. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood:The surrounding property is zoned R Rural, a designation received upon annexation. SC Suburban Commercial is intended to be compatible with the character of suburban single-family neighborhoods. Buildings have a residential character and scale, and sites are heavily landscaped to minimize the impacts of non-residential uses and associated parking areas on adjacent residential zoning districts. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject area has frontage to Wellborn Road (FM 2154), a major arterial, and located near other commercial uses. Due to these conditions, the applicant states this area is more suitable for commercial. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The current designation of R Rural allows property to be subdivided into an average of three-acre lots. The subject area is a portion of a tract where the applicant is looking to develop commercial uses. When the area was annexed in 2015, it was zoned R Rural as a placeholder designation. The Wellborn Community Plan allows for some light commercial in the area designated Wellborn Restricted Suburban. SC Suburban Commercial on approximately two acres would allow for low- density commercial uses that cater to nearby residents and is in line with the Wellborn Community Plan. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant states the property is unmarketable for rural and agricultural uses as development continues to occur along FM 2154. 6.Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: Water service will be provided by Wellborn Special Utility District. There is an existing 12-inch sanitary sewer line along Royder Road which may serve this property. Capacity is currently available in the existing sanitary sewer system to support some additional development, however capacity will need to be analyzed further with site development. Drainage is mainly to the south within the Peach Creek Drainage Basin. Access to the site will be along Wellborn Road and subject to TxDOT requirements and permitting. Drainage and other public infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure appears to be adequate for the proposed use at this time. Budget & Financial Summary:N/A Attachments: 1.Background Information 2.Aerial and Small Area Map (SAM) 3.Ordinance College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: December 3, 2015 Advertised Council Hearing Date: January 14, 2016 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Creek Meadows Royder Ridge Wellborn Oaks Sweetwater Forest Turnberry Place Property owner notices mailed: Three Contacts in support: None Contacts in opposition: None Inquiry contacts: One ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Wellborn Commercial R Rural Residential South Wellborn Restricted Suburban R Rural Residential East Wellborn Restricted Suburban R Rural Undeveloped West (Across Wellborn Road) Wellborn Rural N/A (ETJ) Residential DEVELOPMENT HISTORY Annexation: 2015 Comprehensive Plan: Wellborn Restricted Suburban (2013) Zoning: R Rural upon annexation (2015) Final Plat: Unplatted Site development: Undeveloped ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM R RURAL TO SC SUBURBAN FOR APPROXIMATELY 2 ACRES FOR THE PROPERTY BEING SITUATED IN THE SAMUEL DAVIDSON LEAGUE, ABSTRACT NO. 13, BRAZOS COUNTY, TEXAS; SAID TRACT BEING A PORTION OF THE REMAINDER OF A CALLED 33.70 ACRE TRACT DESCRIBED AS THIRD TRACT BY A DEED TO KEREN EIDSON RECORDED IN VOLUME 300, PAGE 609 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS, GENERALLY LOCATED BETWEEN WELLBORN ROAD (FM 2154) AND ROYDER ROAD, NEAR GREENS PRAIRIE ROAD WEST; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and as shown graphically in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this ch apter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 14th day of January, 2016 APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO.__________________ Page 2 of 3 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R Rural to SC Suburban Commercial: ORDINANCE NO.__________________ Page 3 of 3 EXHIBIT “B” City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0761 Name:FY 2014-15 User Fees for Facilities and Programs Status:Type:Resolution Agenda Ready File created:In control:12/21/2015 City Council Regular On agenda:Final action:1/14/2016 Title:Presentation, possible action, and discussion regarding approval of a resolution for Parks and Recreation Department User Fees for facilities and programs for FY 2015-16. Sponsors:David Schmitz Indexes: Code sections: Attachments:FY2016 GENERAL FUND FEES DRAFT 2.pdf FY2016 REC FUND FEES DRAFT 2.pdf Parks User fees Resolution.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding approval of a resolution for Parks and Recreation Department User Fees for facilities and programs for FY 2015-16. Relationship to Strategic Goals: 1.Financially Sustainable City 2.Core Services and Infrastructure Recommendation(s):The Parks and Recreation Advisory Board and staff recommend approval of the resolution and fees schedule as submitted. Summary:The Parks and Recreation Department conducts annual reviews of user fees to determine direct costs,as well as local “market”rates for individual programs and facilities.Further, the Parks and Recreation Advisory Board established a departmental fees policy statement to provide guidance in the establishment of fees.This policy is consistent with the City’s fiscal and budgetary policy.The Parks and Recreation Advisory Board reviewed all of the proposed fees on November 10, 2015 and voted 7-0 to recommend approval of the fees as submitted. Budget & Financial Summary:These fees will go into effect upon approval by City Council. Reviewed and Approved by Legal:Yes Attachments: 1.General Fund Fees - DRAFT 2.Recreation Fund Fees - DRAFT 3.Resolution College Station, TX Printed on 1/11/2016Page 1 of 2 powered by Legistar™ File #:15-0761,Version:1 College Station, TX Printed on 1/11/2016Page 2 of 2 powered by Legistar™ Page 1 PARKS & RECREATION DEPARTMENT FY 2016 DRAFT GENERAL FUND USER FEES Effective January 1, 2016 ATHLETIC FIELDS 2011 2012-13 2014-15 2016 Athletic Field Rental ~ One (1) Field, Per Day 1. (Includes Field Redevelopment Fee of $15) $120 / day $150 / day $150 / day $200/day Athletic Field Rental ~ One (1) Field, Per Hour, up to Seven (7) 2. Hours. (Includes Field Redevelopment Fee of $5) $20 / hour $30 / hour $30 / hour $40/hour 3. Athletic Field Rental Deposit Varies Varies Varies Varies 4. Lights for Field Rentals (Per hour/Per field) $15 / hour $20 / hour $20 / hour $30/hour 5. Game Field Prep Fee, Per Field $50 / field $75 / field $75 / field $100/field 6. Bee Creek Batting Cage Rental, Per Hour $10 / hour $15 / hour $15 / hour $15/hour 7. Tournament/Event Rate Contact Parks & Recreation Office for Pricing. 8. Key Fee (New Annual Fee and Replacement Fee) $10 each $10 each $10 each $10 each 9. TAMU Game Day Parking Fee @ a City Facility Parking Lot (City Hall & Wayne Smith Complex & Crompton Park) $10 / day $10 / day $10 / day $10 / day 10. TAMU Game Day Parking Fee – Self Contained RV Unit $30 / day $30 / day $30 / day $30 / day ~ In addition to the rental fees, a deposit will be charged and paid by the renter in advance of any tournament. The deposit will vary depending on the type and size of the tournament. ~ In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of tournament in order to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament. ~ Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees. 2011 2012-13 2014-15 2016 PAVILION RENTALS PER DAY Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. Bee Creek (100); Oaks (40) Monday – Thursday $100 $150 $125 $250 $125 $250 $150 $180 Friday – Sunday & Holidays $125 $190 $150 $300 $150 $300 $200 $240 Deposit $200 $300 $200 $200 $200 $200 $200 $200 2. Central (200) / Southwood Pavilions (300) Monday – Thursday $150 $225 $200 $400 $200 $400 $250 $300 Friday – Sunday, and Holidays $225 $340 $250 $500 $250 $500 $300 $360 Deposit $200 $300 $200 $200 $200 $200 $200 $200 3. John Crompton Park Pavilion (80) Monday – Thursday $125 $190 $150 $300 $150 $300 $175 $210 Friday – Sunday, and Holidays $175 $265 $200 $400 $200 $400 $225 $270 Deposit $200 $300 $200 $200 $200 $200 $200 $200 4. American Pavilion in Veterans Park (500) Monday – Thursday $250 $375 $300 $600 $300 $600 $350 $420 Friday – Sunday, and Holidays $350 $525 $350 $700 $350 $700 $400 $480 Deposit $400 $600 $400 $400 $400 $400 $400 $400 Dog Park Rentals – (Steeplechase Park and 5. University Park) Per day $150 $225 $150 $300 $150 $300 $150 $180 6. Transfer / Cancellation Fee Per Change $10 $20 $20 $20 ~ Deposits are refundable if the facility is left clean, damage-free, and the keys are returned. ~ Deposits are refundable, less the $20 cancellation fee if reservation is cancelled no later than seven (7) days prior to rental date. ~ ( ) – The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate. Page 2 PERMITS & COMMISSIONS 2011 2012-13 2014-15 2016 1. Vendor Permit $50 $50 $50 $50 Alcohol Permit (Required when alcohol is served at Lincoln Center, Southwood Center, Conference Center, Wolf Pen Creek and Veterans 2. Park rentals.) $55 $55 $55 $55 3. Commissions: (Gross Sales minus Sales Tax) Food & Drinks 10 - 15 % 10 - 15 % 10% 10% Other Goods 10 - 15 % 10 - 15 % 10% 10% Alcoholic Beverages 20 - 25 % 20 - 25 % 20% 20% 2011 2012-13 2014-15 2016 WOLF PEN CREEK Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun 1. Amphitheater Rentals Per Day: Private Rental $300 $400 $500 $600 $500 $600 $500 $600 Non Commercial ~ Benefit Rental $600 $700 $750 $900 $750 $900 $750 $900 Professional/Commercial Rentals $1,000 $1,100 $1,000 $1,200 $1,000 $1,200 $1,000 $1,200 2. Green Room Events ~ Four Hrs or Less Non Commercial $100 $125 $110 $140 $110 $140 $150 $200 Commercial $125 $175 $150 $200 $150 $200 $200 $250 3. Green Room Events ~ Five to Twelve Hrs Non Commercial $250 $300 $275 $325 $275 $325 $300 $400 Commercial $300 $350 $325 $375 $325 $375 $400 $500 4. The Plaza at Wolf Pen Creek Rental (Includes Pavilion and Restrooms) $100 $150 $110 $160 $110 $160 $150 $200 5. Festival Site Rental Private Rental N/A N/A N/A N/A $200 $300 $200 $300 Non-Commercial ~ Benefit Rental N/A N/A N/A N/A $400 $500 $400 $500 Private Commercial Rental N/A N/A N/A N/A $600 $700 $600 $700 6. Amphitheater & Festival Site Rental Private Rental N/A N/A N/A N/A $600 $800 $600 $800 Non-Commercial ~ Benefit Rental N/A N/A N/A N/A $950 $1,200 $950 $1,200 Private Commercial Rental N/A N/A N/A N/A $1,200 $1,500 $1,200 $1,500 7. Deposit For Green Room, Plaza or Festival Site Varied According to Event $200 $200 For Amphitheater Varied According to Event $600 $600 8. Transfer / Cancellation Fee Per Change Per Rental Agreement Per Rental Agreement Per Rental Agreement ~ A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for amphitheater rentals. ~ A percentage of the gate will be negotiated for commercial events. ~ Non Commercial is defined as: Non-profit, student, civic or private. ~ Security deposits are based upon participants/attendees. CEMETERY FEES (effective October 1, 2015) 2011 2012-13 2014-15 2016 1. College Station Cemetery: Standard Space $1,125 $1,250 $1,375 $1,450 Cremate Space $350 $400 $440 $440 Infant Space $175 $200 $220 $220 2. Memorial Cemetery of College Station: Municipal Section: Standard Space $1,125 $1,250 $1,375 $1,450 “ “ “ Columbaria Niche $690 $750 $825 $825 “ “ “ Infant Space $175 $200 $220 $220 Aggie Field of Honor: Standard Space $2,350 $2,500 $2,750 $3,000 “ “ “ Columbaria Niche $1,380 $1,500 $1,650 $1,650 3. Grave Opening and Closing Fee N/A N/A $150 $150 4. Mark the Grave and Set the Monument N/A N/A $100 $100 5. Memorial Bench Set Fee N/A N/A $100 $100 Page 1 of 3 PARKS & RECREATION DEPARTMENT FY 2016 DRAFT REC FUND FEES Effective January 1, 2016 2011 2012-13 2014-15 2016 ADULT SPORTS PER TEAM Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. Volleyball (No Field Redevelopment Fee Included) $210 $210 $210 $225 2. Softball (Inc. $95/Team Field Redevelopment Fee) $390 $390 $390 $390 3. Kick Ball (Inc. $95/Team Field Redevelopment Fee) $375 $395 $390 $390 4. Ultimate Frisbee NA NA NA $150 5. Tennis Lessons Per Person (Moved from Instruction) $70 $105 $70 $140 $70 $140 $75 $90 6. Outside League Field Redevelopment Fee Per Team $95 $190 $95 $190 $95 $190 $95 $114 7. Outside League Per Game Contract Fee $10 $15 $15 $30 $15 $30 $15 $18 8. Transfer/Cancellation/Late Registration Fee $10 $20 $20 $20 Adult sports are registered as a team unless otherwise noted. 2011 2012-13 2014-15 2016 AQUATICS PROGRAMS Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. Swim Lessons 45-Minute Lesson $45 $70 $45 $90 $45 $90 $45 $54 25-Minute Lesson* $40 $60 $40 $80 $40 $80 $40 $48 2. Stroke Clinic $50 $75 $50 $100 $50 $100 NA NA 3. Water Fitness & Lap Swim Discount Pass (25 Punches) $50 $60 4. Swim Team (No Field Redevelopment Fee) $110 $110 $125 $125 (-$10 each sibling) 5. Transfer / Cancellation Fee $10 $20 $20 $20 * Children ages 5 and under attend only a 25-minute lesson. All other lessons are 45 minutes in length. 6. General Admission Per Person (Ages 3 and Up) Hallaran/Thomas $3 $3 $3 $3 Adamson $6 $6 $6 $6 7. Discount Pass – 25 Swims Hallaran/Thomas $60 $60 $50 $60 *Adamson $100 $100 $100 $120 8. Family Season Pass (Up to Five Family Members) Fee for Additional Members in Excess of Five $25 Per Person $25 Per Person $25 Per Person $30 Per Person Hallaran/Thomas Pass $150 $150 $150 $200 *Adamson $250 $250 $250 $275 9. Individual Season Pass Hallaran/Thomas $75 $75 $75 $75 *Adamson $125 $125 $125 $125 10. Pool Rentals (2 Hour Period. Limited weekend availability.) Thomas/Hallaran: Up to 100 people NA NA NA NA NA NA $250 $300 Adamson: Up to 100 people $325 $490 $325 $650 $325 $650 $350 $420 101 – 300 people $375 $565 $375 $750 $375 $750 $600 $720 301 – 600 people $450 $675 $450 $900 $450 $900 $800 $960 11. Pool Parties Per Person – (2 Hour Period) Pavilion Party (Four-table Limit) $20 $20 $20 $20 12. Junior Lifeguard Program Per Person, Per Session $75 $75 $75 $75 Page 2 of 3 2011 2012-13 2014-15 2016 AQUATICS PROGRAMS Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 13. Lifeguard Training Fee, Per Person N/A $150 $150 $150 14. WSI Class Fee, Per Person N/A $150 $150 $150 (or $200 with Lifeguard) 15. Summer Day Camp (CSISD) NA NA 50% res. rate Up to 50% res. rate 15. CPR/First Aid Certification Fee, Per Person N/A $25 $25 $25 16. Transfer/Cancellation Fee for Pool Rentals $10 $20 $20 1/3 of rental fee *Adamson passes are also valid at Southwood Hallaran and Thomas pools. 2011 2012-13 2014-15 2016 INSTRUCTION FEES PER PERSON Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate All Xtra Education class fees will be set according to the individual needs of each class and are based upon 1. the City of College Station recovery policy. 2. Instruction Class Transfer / Cancellation Fee $10 $10 $20 $20 2011 2012-13 2014-15 2016 LINCOLN CENTER Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. After School Program: Youth (17 & Under) (Qualifying Families – low income) $20 $30 $30 $60 $30 $60 $60/sem $45/sem NA 2. Summer Program $50 $100 $50 $100 $50 $100 $50/ses NA 3. Late Pick-up Fee: 1st Fifteen Minutes $5 $5 $5 $10 $5 $10 $5 $6 Each Additional Minute Thereafter $1.00 $1.00 $1.00 $2.00 $1.00 $2.00 $1 $2 Adult (18 & Over) Annual ($30 quarterly) 4. Membership Pass $45 $70 $75 $150 $75 $150 $100 $120 Non-Member Guest Pass Per Day 5. (Youth or Adult) $2 $3 $2 $4 $2 $4 $2 $4 6. Gym Deposit Per Day (8-Hour Block) $250 $375 $275 $550 $275 $550 $300 $360 Half Court Rental per Hour (4-Hour Max) $30 $45 $40 $80 $40 $80 $50/hr $60/hr Full Court Rental per Hour (4-Hour Max) $40 $60 $50 $100 $50 $100 $75/hr $90/hr All Day Usage (More than 4 Hours) $250 $375 $275 $550 $275 $550 $350 $420 Concession Usage $20 $30 $20 $60 $20 $60 $30 $36 Game Room / Multi-purpose Room Rental 7. Per Hour (4-Hour minimum) $25/hour $40/hour $30/hour $60/hour $30/hour $60/hour $50/hr $60/hr Deposit $75 $115 $100 $200 $100 $200 $200 $200 Community Room Rental Per Hour (3-Hour 8. Max) $30 $45 $40 $80 $40 $80 $50/hr $60/hr Deposit $100 $150 $150 $300 $150 $300 $200 $200 Kitchen Fee $25 $40 $25 $50 $25 $50 $25 $30 9. W.A. Tarrow Covered Basketball Pavilion (100) (4 Hours Max) Monday – Thursday $100 $150 $125 $250 $125 $250 $150 $180 Friday – Sunday & Holidays $125 $190 $150 $300 $150 $300 $200 $240 Deposit $200 $300 $200 $200 $200 $200 $200 $200 Special Event Fee (Funerals, weddings, 10. parties) $275 $415 $300 $600 $300 $600 NA NA 11. Adult Fitness Pass NA NA $100 $10/mo or $100/yr 12. Transportation Fee (CSISD to LRC) NA NA $50 $45/sem 11. Gym or Room Cancellation Fee $10.00 $20 $20 1/3 of rental Page 3 of 3 SOUTHWOOD CENTER - FACILITY RENTALS 2011 2012-13 2014-15 2016 Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. Meeting Room Rental, Per Hour $25 $25 $50 $25 $50 $50 $60 Deposit $50 $50 $100 $50 $100 $200 $200 2. Dance/Game Room Rental, Per Hour $35 $35 $70 $35 $70 $75 $90 Deposit $50 $75 $150 $75 $150 $200 $200 3. Whole Facility Rental Per Hour (Excludes Computer Lab) $75 $75 $150 $75 $150 $100 $120 Deposit $75 $75 $150 $75 $150 $200 $200 4. Computer Lab Rental Per Hour $15 $20 $40 $20 $40 $25 $30 5. Room or Rental Cancellation Fee $10 $20 $20 1/3 of rental ~ Deposits are refundable if the facility is left clean and damage-free. ~ Fees are assessed for special events and field trips. SOUTHWOOD CENTER PROGRAMMING 2011 2012-13 2014-15 2016 Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. School Year Teen Membership Pass (Expires May 31) $100 $30 $60 $30 $60 $30/sem NA 2. Summer Teen Membership Pass N/A $20 $40 $20 $40 $20 NA 3. Non-Member Guest Pass Per Day Teen or Senior $2 $2 $4 $2 $4 $2 $3 4. Late Pick-up Fee: 1st Fifteen Minutes N/A $5 $10 $5 $10 $5 $6 Each Additional Minute Thereafter N/A $1 $2 $1 $2 $1 $2 5. Senior Annual Membership Pass N/A $20 $40 $20 $40 $25 $30 6. Bus Pass (25 Rides) N/A $50 $100 $50 $100 $50 $60 Bus, Per Ride N/A N/A N/A $2.50 $2.50 YOUTH SPORTS PER CHILD 2011 2012-13 2014-15 2016 Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate Resident Rate Non Resident Rate 1. Basketball / Youth Volleyball / Per Child $60 $60 $60 $60 Flag Football (Includes $10 Field 2. Redevelopment Fee $60 $60 $70 $70 Outside League Field Redevelopment 3. Fee Per Child ~ All Sports $10 $10 $10 $10 Challenger Sports (Basketball, 4. Bowling, Soccer) $15 $15 $15 $15 5. USTA Tennis League $100 $150 $100 $200 $100 $200 $100 $120 6. Tennis Lessons $70 $105 $70 $140 $70 $140 $75 $90 Youth Sports Transfer 7. Cancellation Fee Per Child $10 $20 $20 $20 Resident/Non-Resident Fee Pricing Approved by City Council in ________________ (20%). Fees approved by Parks and Recreation Advisory Board: Fees approved by City Council: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF COLLEGE STATION, TEXAS, APPROVING AND SETTING THE PARKS AND RECREATION DEPARTMENT’S PROGRAMS AND FACILITIES USER FEES. WHEREAS, The Parks and Recreation Department conducts annual reviews of program and facility user fees to determine direct costs, as well as local “market” rates for individual programs and facilities; and WHEREAS, The Parks and Recreation programs and facilities user fees are consistent with the adopted fiscal and budgetary policy; and WHEREAS, The Parks and Recreation Advisory board reviewed the program and facility user fees on November 10, 2015 and voted 7 to 0 to recommend approval of the user fees to the City Council; and now therefore: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: The City Council hereby approves and adopts the Parks and Recreation Department program and facility user fees as shown in Exhibit “A”. PART 2: The Parks and Recreation Department program and facility user fees as shown in Exhibit “A” shall take effect upon approval of this resolution. ADOPTED this 14th day of January, 2016 ATTEST: APPROVED: City Secretary Mayor APPROVED: City Attorney