HomeMy WebLinkAbout10/22/2015 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PMThursday, October 22, 2015
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
a. Presentation to the College Station Municipal Court proclaiming November 2, 2015
through November 6, 2015, as Municipal Court Week.
b.Proclamation for National Cyber Security Awareness Month
Hear Visitors: A citizen may address the City Council on any item which does not
appear on the posted Agenda. Registration forms are available in the lobby and at the
desk of the City Secretary. This form should be completed and delivered to the City
Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound
after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The
City Council will receive the information, ask staff to look into the matter, or place the
issue on a future agenda. Topics of operational concerns shall be directed to the City
Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent
Agenda Item. Individuals who wish to address the City Council on a consent agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
2.Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping" items required by law. Items may be removed
from the consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
· October 8, 2015 Workshop
· October 8, 2015 Regular Meeting
15-06112a.
Sponsors:Mashburn
WKSHP100815 DRAFT Minutes.docx
RM100815 DRAFT Minutes.docx
Attachments:
Presentation, possible action, and discussion regarding the second
renewal of a contract for Annual Pad-Mount Equipment Repair and
Restoration to Utility Restoration Services Inc. in the amount of
15-05632b.
Page 1 College Station, TX Printed on 10/15/2015
October 22, 2015City Council Regular Meeting Agenda - Final
$102,370.00.
Sponsors:Crabb
Renewal 2 Contract 13-409 Signed Pad Mount Equipment Repair-signed.pdfAttachments:
Presentation, possible action, and discussion regarding the second
reading of a recycling collection franchise ordinance and service
agreement with CCAA, LLC., d/b/a Brazos Valley Recycling.
15-05912c.
Sponsors:Caler
BVR Contract #-16300002-.pdfAttachments:
Presentation, possible action, and discussion regarding Change
Order No. 2 to the construction contract with Kieschnick General
Contractors, Inc ., reducing contract 15-171 by $68,526 for the Area
2 Water Line Extension project.
15-05922d.
Sponsors:Harmon
Area 2 Water Line Map.pdfAttachments:
Presentation, possible action, and discussion regarding approval of
a one year service contract (contract no. 15300392) between the
City of College Station and Rios Tree Service Inc ., for an amount
not to exceed $200,000 for annual landscaping, tree trimming and
removal services.
15-05932e.
Sponsors:Harmon
Presentation, possible action, and discussion regarding
construction Change Order No. 1 to contract 15-109 with
Kieschnick General Contractors, Inc ., reducing the contract in the
amount of $182,397.60 for the Lick Creek Hike & Bike Trail Project.
15-05942f.
Sponsors:Harmon
Lick Creek Hike & Bike Trail - Project Location Map.pdf
Construction Change Order No. 1.pdf
Attachments:
Presentation, possible action, and discussion regarding the City of
College Station entering into a relationship with the Community
Loan Center of the Brazos Valley to provide City employees with a
loan option to be re-paid through employee payroll deductions.
15-05972g.
Sponsors:Pond
Affordable Small Loan Program MOU.pdfAttachments:
Presentation, possible action, and discussion on awarding a bid to
Vox Construction, LLC. in the amount of $66,670.05 for the
construction of sidewalks on the south side of Dominik Drive from
Stallings to Munson.
15-05992h.
Page 2 College Station, TX Printed on 10/15/2015
October 22, 2015City Council Regular Meeting Agenda - Final
Sponsors:Eller
2. Bid Tabulation ITB 15-079.pdf
3. Project Location Map.pdf
Attachments:
Presentation, possible action, and discussion regarding an
ordinance of the City Council of the City of College Station, Texas,
amending Ordinance No. 2015-3693, replacing Part 4 to change
the condition related to the effective date of the rezoning from
November 30, 2015 to February 15, 2016, and providing an
effective date.
15-06042i.
Sponsors:Schubert
Applicant Request Letter
Ordinance
Attachments:
Presentation, possible action, and discussion on a resolution
stating that the City Council has reviewed and approved the City's
Investment Policy, Broker-Dealer List and Investment Strategy.
15-06062j.
Sponsors:Kersten
Investment Policy 2016.docx
Resolution - Investment Policy FY16.docx
Attachments:
Presentation, possible action, and discussion on approving the FY
16 hotel tax agreement with the Arts Council of the Brazos Valley
for $386,400 to fund Affiliate funding and Annual Program and
Marketing funding.
15-06092k.
Sponsors:Kersten
ACBV Affiliate Funding Memo FY16.docxAttachments:
Presentation, possible action, and discussion on approval of the
2015 Property Tax Roll in the amount of $32,065,351.34.
15-06142l.
Sponsors:Kersten
City CS Levy Letter 2015.docx
C2 2015 Levy.pdf
Attachments:
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular
Agenda Item. Individuals who wish to address the City Council on a regular agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
Page 3 College Station, TX Printed on 10/15/2015
October 22, 2015City Council Regular Meeting Agenda - Final
shall register with the City Secretary prior to the Mayor's announcement to open the
public hearing.· The Mayor will recognize individuals who wish to come forward to
speak for or against the item. The speaker will state their name and address for the
record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal
thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from
the general public, some limited comments may be allowed at the discretion of the
Mayor.
If an individual does not wish to address the City Council, but still wishes to be
recorded in the official minutes as being in support or opposition to an agenda item, the
individual may complete the registration form provided in the lobby by providing the
name, address, and comments about a city related subject. These comments will be
referred to the City Council and City Manager.
Public Hearing, presentation, possible action, and discussion on
the Annual Review of the Comprehensive Plan and the Annual
Review of the Unified Development Ordinance (UDO).
15-06001.
Sponsors:Prochazka
Annual Review- Interactive Version
Annual Review - Print Version
Attachments:
Public Hearing, presentation, possible action, and discussion
regarding adoption of the City’s Americans with Disabilities Act
(ADA) Self-Evaluation and Transition Plan.
15-06082.
Sponsors:Garza
OrdinanceAttachments:
Presentation, possible action, and discussion regarding
appointments to the Brazos Transit District Board.
15-06183.
Sponsors:Mashburn
101415 District, The Board Member Solicitation.pdfAttachments:
4. Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
APPROVED
_____________________
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Page 4 College Station, TX Printed on 10/15/2015
October 22, 2015City Council Regular Meeting Agenda - Final
Texas Avenue, College Station, Texas, on October 16, 2015 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48
hours before the meeting. To make arrangements call (979) 764-3541 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
Page 5 College Station, TX Printed on 10/15/2015
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0611 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:10/12/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion of minutes for:
·October 8, 2015 Workshop
·October 8, 2015 Regular Meeting
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:WKSHP100815 DRAFT Minutes.pdf
RM100815 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
·October 8, 2015 Workshop
·October 8, 2015 Regular Meeting
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
·October 8, 2015 Workshop
·October 8, 2015 Regular Meeting
College Station, TX Printed on 10/15/2015Page 1 of 1
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WKSHP100815Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
OCTOBER 8, 2015
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya McNutt, Deputy City Secretary
Yvette Dela Torre, Deputy Local Registrar
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Thursday, October 8, 2015 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, the
College Station City Council convened into Executive Session at 4:30 p.m. on Thursday,
October 8, 2015 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
WKSHP100815Minutes Page 2
Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District
Court of Brazos County, Texas
City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804-
CV-85, In the 85th Judicial District Court, Brazos County, Texas.
B. Legal Advice; to wit:
Legal advice regarding a proposed amendment to the RVP Bylaws to extend the
appointment of elected officials for additional terms.
The Executive Session adjourned at 5:10 p.m.
3. Take action, if any, on Executive Session.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Aldrich, the City Council voted seven (7) for and none (0) opposed, to approve the amendment
to Article III of the RVP’s Bylaws to permit elected officials to be appointed for additional terms
or partial terms by their respective City Council and Commissioners Court, not to exceed their
term as an elected official. The motion carried unanimously.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2o, and 2h thru 2n were pulled for clarification.
(2h – 2n): Jeff Kersten, Assistant City Manager, clarified that the outside agency funding
agreements on consent are what was approved in the FY 15-16 budget.
(2o): Jeff Kersten, Assistant City Manager, clarified that CVB receives twelve monthly
payments instead of one lump sum, as well as authorizing staff to handle without coming back
to council each month.
5. Presentation, possible action, and discussion regarding recycling collection for
residential homes and city owned facilities.
Heather Woolwine, Recycling and Environmental Compliance Manager, updated the Council on
the single-stream recycling pilot program. She also provided the results of the RFP for recycling
collection for residential homes and city-owned facilities.
Staff recommends a new contract with Brazos Valley Recycling, which consists of lowest cost
proposal, a single stream recycling bin for all single-family homes, city buildings and facilities
and eliminates the risk associated with commodity pricing and processing costs.
6. Presentation and discussion on the TAMU Student Government Association's
overarching goals by the Student Body President and the Municipal Affairs Vice President.
WKSHP100815Minutes Page 3
Joseph Benigno, Student Body President, and Wayne Beckermann, Municipal Affairs Vice
President and Student Liaison to the Council, addressed the Council and presented some of the
Student Government Association's overarching goals.
7. Council Calendar
Council reviewed the calendar.
8. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Mayor Berry requested a discussion on proposition 7.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-
committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-
Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos
County Health Dept., Brazos Valley Council of Governments, Bryan/College Station
Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS,
Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review
Board, Economic Development Committee, Gigabit Broadband Initiative, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Landmark Commission, Library Board,
Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning
Commission, Research Valley Partnership, Research Valley Technology Council, Regional
Transportation Committee for Council of Governments, Sister Cities Association,
Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League,
Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments,
Councilmember Brick reported on the Health Board and the Transportation Committee meeting.
Councilmember Aldrich reported on the ITS and the Arts Council.
Councilmember Mooney reported on the Sport Advisory Board (CVB) with the YMCA and the
Texas Municipal League. He also stated that our city received an award for Scenic City.
Councilmember Nichols reported on the CVB, the Sister Cities Association, and the Annexation
Task Force.
Councilmember Benham reported on BVWAC.
WKSHP100815Minutes Page 4
10. Adjournment
There being no further business, Mayor Berry adjourned the workshop of the College Station
City Council at 6:27 p.m. on Thursday, October 8, 2015.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM100815 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
OCTOBER 8, 2015
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Tanya McNutt, Deputy City Secretary
Yvette Dela Torre, Deputy Local Registrar
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Berry at 7:00 p.m. on Thursday, October 8, 2015 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation to the Down Syndrome Association of Brazos Valley proclaiming October
2015 as Down Syndrome Awareness Month.
Mayor Berry presented the proclamation to representatives of the Down Syndrome Association
of Brazos Valley members: Michael Schmitz, Dilon Dyke, Jacob Zapalac, and Stephanie
Barbee.
Proclamation celebrating October 8, 2015 as Paint the Town Pink Day.
RM100815 Minutes Page 2
Mayor Berry presented the proclamation to the representatives of Pink Alliance, the Brazos
Valley's advocate for breast health and cancer support, members: Doris Light, Carolyn Oatman,
Patricia Gerling, Sally Dee Wade, Janie McDougal, Jeannie Kipp, and Reba Ragsdale.
Hear Visitors Comments
Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of
Gary Collins.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
September 21, 2015 Regular Meeting
2b. Presentation, possible action, and discussion regarding an Economic Development
Agreement between the City of College Station and the College Station Science Park, LLC
regarding approximately 53.80 acres located at 2501 Earl Rudder Freeway South known as
the College Station Science Park.
2c. Presentation, possible action, and discussion on a lease agreement with Wirestar Inc.
for lease of City Fiber Optic Cable Facilities.
2d. Presentation, possible action, and discussion regarding approval of Change Order No. 3
to the construction contract with Angel Brothers, Inc. in the amount of $78,811.17 for the
Rock Prairie Road Rehabilitation project.
2e. Presentation, possible action, and discussion regarding approval of a recycling
collection franchise ordinance and service agreement with CCAA, LLC., d/b/a Brazos
Valley Recycling.
2f. Presentation, possible action, and discussion regarding approval of Change Order No. 1
to the design contract in the amount of $11,285 for the Southland Drainage Improvements
project.
2g. Presentation, possible action, and discussion authorizing the award of Bid No. 15-080
for the purchase of City branded uniforms for Parks athletic programs and for other City
departments with CC Creations ($40,000) and Monograms and More ($40,000) and
Promotional Designs, Inc. ($40,000) for a combined annual estimated expenditure of
$120,000.
2h. Presentation, possible action, and discussion on the Arts Council of the Brazos Valley
budget, and; presentation, possible action and discussion on the FY 16 General Fund
($35,000) and hotel tax ($96,000) funding agreements for the Arts Council of the Brazos
Valley.
2i. Presentation, possible action, and discussion on the Bryan/College Station Chamber of
Commerce budget and presentation, possible action and discussion on a FY 16 hotel tax
funding agreement for $25,000 with the Bryan/College Station Chamber of Commerce.
RM100815 Minutes Page 3
2j. Presentation, possible action, and discussion on a FY16 General Fund funding
agreement for $15,000 with the College Station Noon Lions Club.
2k. Presentation, possible action, and discussion on approving the budget of the Brazos
Valley Convention and Visitors Bureau (CVB); and presentation, possible action and
discussion on a funding agreement between the City of College Station and the Brazos
Valley Convention and Visitors Bureau for FY16 in the amount of $1,727,855.
2l. Presentation, possible action, and discussion on a funding agreement between the City
of College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY16
in the amount of $350,000 to administer the CVB Grant Program.
2m. Presentation, possible action, and discussion on Resolution 10-08-15-2m, authorizing
the expense of $205,000 the Aggieland Humane Society, Inc., for animal shelter services.
2n. Presentation, possible action, and discussion on the FY16 sanitation fund funding
agreement for $56,690 with Keep Brazos Beautiful.
2o. Presentation, possible action, and discussion on the FY16 general fund funding
agreement for $350,000 with Research Valley Partnership (RVP).
2p. Presentation, possible action, and discussion on approving the Memorial for all
Veterans of the Brazos Valley budget and presentation, discussion and possible action on a
FY16 hotel tax funding agreement for $25,000 with Memorial for All Veterans of the
Brazos Valley.
2q. Presentation, possible action, and discussion on approving a contract for the grant of
federal HOME Community Housing Development Organization (CHDO) Set-Aside funds
with Elder-Aid, Inc. in the amount of $159,598 for acquisition and rehabilitation of two (2)
existing dwelling units to be used as affordable rental housing for income-eligible elderly
households.
2r. Presentation, possible action, and discussion on approving a Change Order to the
“Cayenta Software Implementation Services Agreement” between the City of College
Station and N. Harris Computer Corporation (dba Cayenta). This Change Order will
increase the contract by $76,800 for a new total of $711,752.
Item 2r was pulled from the Consent Agenda and was not discussed/voted on.
Items 2k & 2o were pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less items 2k, 2o, and 2r. The motion carried unanimously.
(2k)MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Mooney, the City Council voted six (6) for and one (1) opposed, with
RM100815 Minutes Page 4
Councilmember Schultz voting against, to approve the budget of the Brazos Valley Convention
and Visitors Bureau (CVB), and the funding agreement between the City of College Station and
the Brazos Valley Convention and Visitors Bureau for FY16 in the amount of $1,727,855. The
motion carried.
(2o)MOTION: Upon a motion made by Councilmember Benham and a second by
Councilmember Mooney, the City Council voted two (2) for and five (5) opposed, with
Councilmembers Brick, Aldrich, Mooney, Nichols, and Schultz voting against, to approve the
FY16 general fund funding agreement with the Research Valley Partnership (RVP) with
modifications to section 3.1 in the amount of $87,500.10, with 3 monthly installment payments
of $29,166.67 for the 1st quarter of October 1, 2015 to January 1, 2016. The motion failed.
(2o)MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve
the FY16 general fund funding agreement for $350,000 with the Research Valley Partnership
(RVP). The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3708, amending Chapter 4, “Business Regulations,” Section 4-20 “Mobile Food Vendors,”
and Chapter 12, “Unified Development Ordinance,” Article 6 “Use Regulations,” Section
12-6.3 “Types of Use,” and Section 12-6.4 “Specific Use Standards” of the Code of
Ordinances of the City of College Station, Texas, regarding mobile food vendors and
mobile food courts.
Molly Hitchcock, Planning and Development, reported that the draft amendments allow for the
pursuit of two different types of mobile food courts: short- and long-term. A short-term mobile
food court (two years maximum) would be allowed to provide some customer amenities with the
least amount of development required. A long-term mobile food court would be a permanently
located business, allowed to provide the most amenities, and developed according to standards
similar to those of brick-and-mortar restaurants. Both short-and long-term mobile food courts
would not be allowed to develop by right, but would require permission to develop from the City
Council through the Conditional Use Permit and site planning process.
The Planning and Zoning Commission considered this item at the October 1 meeting and voted
unanimously. Staff recommends approval of the amendments.
At approximately 7:56 p.m., Mayor Berry opened the Public Hearing.
Diego Mendez, co-owner, 106 B Hardy, stated he has enjoyed working as mobile food vendor
and would like to see the time extended from 2:00 a.m. to 3:00 a.m. when the establishments
close.
Derek Barre, owner of DBQ, 1454 Puryear Dr., is in support of this mobile food vendor
ordinance except for the portable bathrooms or the seven-day stipulations for leaving the area.
He would like to see the food trucks stationary for a year before leaving for an inspection.
RM100815 Minutes Page 5
Blake Zeitman, 1, stated, as for sanitation, they are required to have washing stations, and the
health department comes by every few months for an inspection.
There being no further comments, the Public Hearing was closed at 8:16 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015-
3708, amending Chapter 4, “Business Regulations,” Section 4-20 “Mobile Food Vendors,” and
Chapter 12, “Unified Development Ordinance,” Article 6 “Use Regulations,” Section 12-6.3
“Types of Use,” and Section 12-6.4 “Specific Use Standards” of the Code of Ordinances of the
City of College Station, Texas, regarding mobile food vendors and mobile food courts , with
amendments:
Sec. 12-6.4.(AC)(1)(a)(2)(b) to replace “at least once every seven (7) days” with “at least
once a year”;
To strike Sec. 12-6.4.(AC)(1)(a)(3)(h)(1), Sec. 12-6.4.(AC)(1)(a)(3)(h)(2), Sec. 12-
6.4.(AC)(1)(a)(3)(h)(3) and Sec. 12-6.4(AC)(1)(b)(3)(g);
To add a new Sec.12-6.4.(AC)(1)(c) to read as follows:
“c) Restroom and Hand Washing Facilities for Short-Term and Long-Term Mobile Food
Courts.
1) Mobile food courts will provide at least two (2) handicapped accessible porta potties with
one (1) mobile handwashing station for every ten (10) mobile food vendors.
2) Mobile food courts that are within one hundred (100) feet of a public restroom facility
may be exempted from the requirement for porta potties.
3) Mobile food vendors shall comply with the Brazos County Health Department’s
requirements for hand washing facilities;”
To amend Sec. 12-6.4.(AC)(1)(b)(2)(b) to replace “at least once every seven (7) days”
with “at least once a year”;
To rearrange and renumber Sec. 12-6.4 accordingly in light of these changes.
The motion carried unanimously.
2. Public Hearing, presentation, possible action, and discussion on Resolution 10-08-15-02,
that establishes the City Council determination that the use of certain Greenway areas is
allowable and that no other feasible or prudent alternatives exist for Public Utility
Easements
for the construction of the Spring Creek Transmission Line and that all reasonable
planning measures have been taken to minimize harm to such Greenways.
Tony Michalsky, Assistant Director of Electric Utilities, stated that this will establish boundaries
for the crossing of the Spring Creek Transmission line through the Lick Creek Greenway
property bordered by City propert y to the west and Brazos Valley Solid Waste Management
RM100815 Minutes Page 6
Agency property to the east. This is the most cost effective route as other routes would require
purchase of additional easements.
At approximately 8:41 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:41 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council seven (7) for and none (0) opposed, to adopt Resolution 10-08-15-02,
that establishes the City Council determination that the use of certain Greenway areas is
allowable and that no other feasible or prudent alternatives exist for Public Utility Easements for
the construction of the Spring Creek Transmission Line and that all reasonable planning
measures have been taken to minimize harm to such G reenways. The motion carried
unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3509, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries from R Rural to GS General Suburban for the property
being a 4.322 acre tract in the Bald Prairie Subdivision, Lot 3A, in the City of College
Station, Brazos County, Texas, and as recorded in Volume 6749, Page 20, of the Official
Records of Brazos County, Texas, generally located between Passendale Lane and Leyla
Lane.
Lance Simms, Director of Planning and Development, noted that this request is to rezone the
subject property from R Rural to GS General Suburban.
The Planning and Zoning Commission considered this item at their September 17 meeting and
unanimously recommended approval. Staff also recommends approval.
At approximately 8:44 p.m., Mayor Berry opened the Public Hearing.
Alton Ofczarzak, 4816 Close Quarter, applicant, state he was here to anyswer any questions.
There being no further comments, the Public Hearing was closed at 8:45 p.m.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember
Mooney, the City Council seven (7) for and none (0) opposed, to adopt Ordinance 2015-3709,
amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning
district boundaries from R Rural to GS General Suburban for the property being a 4.322 acre
tract in the Bald Prairie Subdivision, Lot 3A, in the City of College Station, Brazos County,
Texas, and as recorded in Volume 6749, Page 20, of the Official Records of Brazos County,
Texas, generally located between Passendale Lane and Leyla Lane. The motion carried
unanimously.
4. Presentation, possible action, and discussion regarding appointments to the Brazos
Central Appraisal District.
RM100815 Minutes Page 7
The terms of the board of directors of the appraisal district expire on December 31, 2015. The
City’s current board appointee is Ronald Kaiser, and the Council must appoint one person for a
two-year term.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to appoint Dr. Ronald Kaiser
to the Brazos Central Appraisal District Board of Directors. The motion carried unanimously.
5. Adjournment.
There being no further business, Mayor Berry adjourned the Regular Meeting of the City
Council at 8:46 p.m. on Thursday, October 8, 2015.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0563 Name:Annual Pad-Mount Equipment Repair and
Restoration Contract 13-409, Bid #099, Renewal #2
Status:Type:Contract Consent Agenda
File created:In control:9/21/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding the second renewal of a contract for Annual
Pad-Mount Equipment Repair and Restoration to Utility Restoration Services Inc. in the amount of
$102,370.00.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:Renewal 2 Contract 13-409 Signed Pad Mount Equipment Repair-signed.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the second renewal of a contract for Annual
Pad-Mount Equipment Repair and Restoration to Utility Restoration Services Inc. in the amount of
$102,370.00.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
Recommendation(s):
Staff recommends approval of the contract.
Summary:
In 2012, College Station Utilities (CSU) began a program designed to extend the life of pad-mounted
electrical equipment such as transformers, junction boxes, and switchgear by addressing items such
as rust repair, painting, removal of fire ant mounds, and leveling the devices in the field. This
contract will provide the necessary inspections and repair of electric pad-mounted equipment as
funded in the 2015 budget. Performing this preventative maintenance on the pad-mounted
equipment will prevent premature failures and will reduce the number of devices which have to be
replaced each year while providing better customer service by eliminating extended outages to the
customers served from these devices. This contract will perform repairs as need on approximately
230 units. CSU plans to continue this program annually with inspections and repairs being
performed in areas based on date of installation and reported problems.
This is the second of two possible annual renewals.
Budget & Financial Summary:
College Station, TX Printed on 10/15/2015Page 1 of 2
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Funds are budgeted and available in the Electric Capital Improvement Project Budget.
Attachments:
Renewal
College Station, TX Printed on 10/15/2015Page 2 of 2
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RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid 13-099, Contract 13-409 for Annual
Pad-Mount Equipment Repair and Restoration, and in accordance with all terms and conditions
previously agreed to and accepted for an amount not to exceed One Hundred Two Thousand
Three Hundred Seventy and 00/100 Dollars ($102,370.00).
I understand this renewal term will be for the period beginning November 1, 2015 through
October 31, 2016. This is the second of two possible renewals.
Utility Restoration Services, Inc.
By:__,..._-;..--~~--~----
Printe
Title:_~----------
Date: _,___~-~~---
City of College Station
By: ___________ _
City Manager
Date: -------
APPROVED:
City Attorney
Date: ------
Asst. City Manager/ CFO
Date: ------
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0591 Name:Recycling Franchise Ordinance and Service
Agreement
Status:Type:Contract Consent Agenda
File created:In control:10/2/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding the second reading of a recycling collection
franchise ordinance and service agreement with CCAA, LLC., d/b/a Brazos Valley Recycling.
Sponsors:Pete Caler
Indexes:
Code sections:
Attachments:BVR Contract #-16300002-.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the second reading of a recycling collection franchise ordinance
and service agreement with CCAA, LLC., d/b/a Brazos Valley Recycling.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Sustainable City
Recommendation(s): Staff recommends approval of a five (5) year franchise agreement and general services contract with
Brazos Valley Recycling for the collection, processing, and marketing of recyclable materials.
Summary: RFP No. 15-053 for residential homes, city-owned buildings and facilities recycling collection closed on August
17, 2015. Brazos Valley Recycling, Texas Commercial Waste, and Central Waste and Recycling were the three
responding firms to the RFP. Each firm proposed a single stream recycling collection. Staff has reviewed and ranked the
proposals based on the complete response to RFP. This is the second of two readings.
Budget & Financial Summary: Currently, Texas Commercial Waste charges the City $653,000 annually for recycling
services. Under the new franchise agreement and general services contract, the City will pay an annual cost of
$840,283.20. At present, the provision of recycling collection services and associated public education programs accounts
for $2.82 out of the $14.40 monthly sanitation fee charged to each customer. Staff is not recommending a rate increase at
this time.
Attachments:
1.Franchise Agreement & General Services Contract
College Station, TX Printed on 10/15/2015Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0592 Name:Area 2 Water Line Change Order
Status:Type:Change Order Consent Agenda
File created:In control:10/2/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding Change Order No. 2 to the construction
contract with Kieschnick General Contractors, Inc., reducing contract 15-171 by $68,526 for the Area
2 Water Line Extension project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Area 2 Water Line Map.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding Change Order No.2 to the construction contract
with Kieschnick General Contractors,Inc.,reducing contract 15-171 by $68,526 for the Area 2 Water Line
Extension project.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s):Staff recommends approval of Change Order #2 with Kieschnick General
Contractors, Inc. reducing the contract amount by $68,526.
Summary:The construction contract with Kieschnick General Contractors,Inc.was awarded on April 23,
2015.The project included the installation of 6,582 linear feet of 12”water line with associated
appurtenances.
The purpose of this change order is to reconcile the proposed bid quantities to the actual installed
quantities of various line items for final project closeout.During the construction of the waterline along
Greens Prairie Road,an existing water line was not located correctly.The water line had to be re-routed.
This resulted in structural backfill not being required.The additional gravel bedding for trench dewatering
was also not needed.
Budget & Financial Summary:After this deductive change order is applied, the total expenditures and
encumbrances on this project will be $759,110.33.
Attachments:
1.Change Order No. 2 - On file in the City Secretary’s Office
2.Project Location Map
College Station, TX Printed on 10/15/2015Page 1 of 2
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File #:15-0592,Version:1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0593 Name:Rios Tree Service Contract
Status:Type:Contract Consent Agenda
File created:In control:10/2/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding approval of a one year service contract
(contract no. 15300392) between the City of College Station and Rios Tree Service Inc., for an
amount not to exceed $200,000 for annual landscaping, tree trimming and removal services.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a one year service contract (contract no. 15300392)
between the City of College Station and Rios Tree Service Inc., for an amount not to exceed $200,000 for annual
landscaping, tree trimming and removal services.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract.
Summary: This is an annual agreement for one year with the option to renew for two (2) additional one (1) year terms for a
total of three (3) years. Two (2) sealed proposals were received and evaluated with Rios Tree Service Inc. providing the
best value for the City. This contract provides the city the ability to request landscape vegetation, right-of-way, and sight
distance tree trimming from a qualified arborist.
Budget & Financial Summary: Funds are budgeted and available in the Streets Maintenance operating budget.
Attachments:
1.Contract is on file in the City Secretary’s Office
College Station, TX Printed on 10/15/2015Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0594 Name:Lick Creek Hike & Bike Trail Change Order No. 1
Status:Type:Change Order Consent Agenda
File created:In control:10/2/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding construction Change Order No. 1 to contract
15-109 with Kieschnick General Contractors, Inc., reducing the contract in the amount of $182,397.60
for the Lick Creek Hike & Bike Trail Project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Lick Creek Hike & Bike Trail - Project Location Map.pdf
Construction Change Order No. 1.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding construction Change Order No.1 to contract 15-109 with
Kieschnick General Contractors,Inc.,reducing the contract in the amount of $182,397.60 for the Lick Creek Hike &Bike
Trail Project.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the construction Change Order No.1 with Kieschnick General
Contractors, Inc. reducing the contract amount by $182,397.60.
Summary:The construction contract with Kieschnick General Contractors,Inc.was awarded on May 18,2015 to construct
approximately five miles of hike and bike trail from Creek View Park to Lick Creek Park.
The purpose of this change order is to address design related issues based on an engineering review.After the project was
bid for construction,an engineering review discovered several items that needed to be addressed including meeting
AASHTO standards on trail curvatures and installing safety railings.These issues have been addresses with a conformed
set of plans.
As a means to mitigate the cost of the additional changes,the scope of work was reduced by removing the trail section
along Pebble Creek Parkway and instead adding bike lanes to the existing sidewalk section along Pebble Creek Parkway.
By a vote of 4-0,this was the preferred option of the Bicycle,Pedestrian,&Greenways Advisory Board in their October 5,
2015 meeting.
Budget & Financial Summary: A total of $4,410,000 is budgeted for this project. After this deductive change order is
applied, the total expenditures and encumbrances of this project will be $3,630,637.76, leaving a balance of $779,362.24
for any remaining expenditures.
College Station, TX Printed on 10/15/2015Page 1 of 2
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File #:15-0594,Version:1
Attachments:
1.Construction Change Order No.1
2.Project Location Map
College Station, TX Printed on 10/15/2015Page 2 of 2
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Project Location MapLick Creek Hike & Bike Trail
Legend
Project Locati on
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Legend
Project Locati on
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0597 Name:Memorandum of Understanding
Status:Type:Minutes Consent Agenda
File created:In control:10/5/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding the City of College Station entering into a
relationship with the Community Loan Center of the Brazos Valley to provide City employees with a
loan option to be re-paid through employee payroll deductions.
Sponsors:Alison Pond
Indexes:
Code sections:
Attachments:Affordable Small Loan Program MOU.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the City of College Station entering into a
relationship with the Community Loan Center of the Brazos Valley to provide City employees with a
loan option to be re-paid through employee payroll deductions.
Relationship to Strategic Goals: (Select all that apply)
·Financially Sustainable City
·Diverse Growing Economy
·Sustainable City
Recommendation(s):
The City of College Station Human Resources and Fiscal Services Departments recommend
approval of this Memorandum of Understanding with the effective date of November 1, 2015.
Summary:
The Community Loan Center of the Brazos Valley’s goal is to assist responsible individuals in
improving their ability to provide for themselves and their families by increasing their creditworthiness
and capacity to build equity for long term self-sustainability. The Affordable Small Dollar Loan
Program was created to provide needed funds in hardship situations and serve as new lines of credit
to otherwise ineligible borrowers. These loans will be reported to all three credit bureaus helping to
improve the credit score of employees who make timely payments on their loan(s). The program
offers small loans with a much lower interest rate than one would find through a payday or title loan
transaction.
By partnering with the with Community Loan Center of the Brazos Valley’s Affordable Small Dollar
Loan Program, City employees would have the ability to obtain a low-interest loan of up to $1,000
College Station, TX Printed on 10/15/2015Page 1 of 2
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and have their re-payment installments deducted from their bi-weekly paycheck through payroll
deduction.
Budget & Financial Summary:
There is no budgetary impact as all employee loans are funded and administered directly through the
Community Loan Center of the Brazos Valley.
Attachments:
Affordable Small Dollar Loan Program - Memorandum of Understanding
College Station, TX Printed on 10/15/2015Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0599 Name:2015 Neighborhood Sidewalk Construction Contract
Status:Type:Contract Consent Agenda
File created:In control:10/6/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion on awarding a bid to Vox Construction, LLC. in the
amount of $66,670.05 for the construction of sidewalks on the south side of Dominik Drive from
Stallings to Munson.
Sponsors:Debbie Eller
Indexes:
Code sections:
Attachments:2. Bid Tabulation ITB 15-079.pdf
3. Project Location Map.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on awarding a bid to Vox Construction, LLC. in the
amount of $66,670.05 for the construction of sidewalks on the south side of Dominik Drive from
Stallings to Munson.
Relationship to Strategic Goals: (Select all that apply)
·Financially Sustainable City
·Core Services and Infrastructure
·Neighborhood Integrity
Recommendation(s): Staff recommends approval of this construction contract with Vox Construction,
LLC.
Summary:
The 2015 Neighborhood Sidewalk project includes the construction of five sections of sidewalks
identified by the Bicycle, Pedestrian, and Greenways Master Plan and the Eastgate Neighborhood
Plan. The design for five sections of sidewalk was completed using Community Development Block
Grant (CDBG) funds. The construction of four of these sidewalk sections was included in the 2013
Annual Action Plan and Community Development budget and construction was completed in 2015.
This contract includes the construction of the final section of sidewalk located on the south side of
Dominik Drive between Stallings and Munson. This project is located in an income-eligible
neighborhood and qualifies to be funded with CDBG. On September 11, 2015, five sealed bids were
received in response to ITB 15-079.
Budget & Financial Summary: A total of $66,670.05 in CDBG funds are budgeted for the final section
of sidewalks included in this project. To date, a total of $353,741.04 has been expended on the 2015
Neighborhood Sidewalk project.
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File #:15-0599,Version:1
Attachments:
1. Contract No. 15300435 (On file with the City Secretary)
2. Bid Tabulation ITB #15-079
3. Project Location Map
College Station, TX Printed on 10/15/2015Page 2 of 2
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City of College Station - Purchasing Division
Bid Tabulation for #15-079
"2015 CDBG Neighborhood Sidewalk Project"
Open Date: Friday, September 11, 2015 @ 2:00 p.m.
1 Mobilization EA 1 $5,500.00 $5,500.00 $7,000.00 $7,000.00 $7,800.00 $7,800.00 $12,750.00 $12,750.00 $10,000.00 $10,000.00
2 Traffic Control EA 1 $1,200.00 $1,200.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00
3 Stormwater Pollution Prevention Plan EA 1 $756.00 $756.00 $500.00 $500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $3,000.00 $3,000.00
4 Remove Existing Concrete (curb & gutter)LF 25 $7.02 $175.50 $50.00 $1,250.00 $10.00 $250.00 $19.65 $491.25 $12.00 $300.00
5 Remove Existing Concrete (all flatwork)SF 876 $5.40 $4,730.40 $2.25 $1,971.00 $4.00 $3,504.00 $4.00 $3,504.00 $5.00 $4,380.00
6 ST 1-01 Concrete Curb and Gutter LF 25 $11.88 $297.00 $50.00 $1,250.00 $20.00 $500.00 $32.00 $800.00 $12.00 $300.00
7 Concrete Sidewalk SF 6487 $3.75 $24,326.25 $5.50 $35,678.50 $5.75 $37,300.25 $7.25 $47,030.75 $7.50 $48,652.50
8 Concrete Pavement (5" driveway w/monolithic curb)SF 737 $4.20 $3,095.40 $8.00 $5,896.00 $8.00 $5,896.00 $11.00 $8,107.00 $10.00 $7,370.00
9 Ambulatory Ramp (all types)EA 10 $410.40 $4,104.00 $1,200.00 $12,000.00 $950.00 $9,500.00 $825.00 $8,250.00 $2,800.00 $28,000.00
11 Dowel to existing sidewalk or driveway EA 6 $81.00 $486.00 $500.00 $3,000.00 $75.00 $450.00 $97.00 $582.00 $400.00 $2,400.00
12 Saw cut existing concrete LF 10 $4.05 $40.50 $3.00 $30.00 $30.00 $300.00 $60.00 $600.00 $12.00 $120.00
13 Sidewalk drain EA 1 $691.20 $691.20 $500.00 $500.00 $1,850.00 $1,850.00 $1,030.00 $1,030.00 $1,000.00 $1,000.00
14 TxDOT Type F2 Curb (H=24") w/masonry facia LF 60 $162.00 $9,720.00 $75.00 $4,500.00 $125.00 $7,500.00 $60.00 $3,600.00 $100.00 $6,000.00
15 TxDOT Type F3 Curb (H=60") w/masonry facia LF 12 $162.00 $1,944.00 $200.00 $2,400.00 $125.00 $1,500.00 $190.00 $2,280.00 $400.00 $4,800.00
16 SW 1-01 Pedestrian Guardrail LF 72 $75.60 $5,443.20 $50.00 $3,600.00 $95.00 $6,840.00 $155.00 $11,160.00 $120.00 $8,640.00
23 Adjust manhole lid EA 1 $129.60 $129.60 $100.00 $100.00 $150.00 $150.00 $450.00 $450.00 $400.00 $400.00
24 Adjust water valve box EA 2 $54.00 $108.00 $100.00 $200.00 $125.00 $250.00 $250.00 $500.00 $400.00 $800.00
26 Adjust water meter box EA 1 $81.00 $81.00 $100.00 $100.00 $125.00 $125.00 $2,200.00 $2,200.00 $400.00 $400.00
27 Match & reconnect wooden walkways EA 4 $135.00 $540.00 $100.00 $400.00 $400.00 $1,600.00 $500.00 $2,000.00 $1,000.00 $4,000.00
28 Remove stumps and/or trees EA 1 $270.00 $270.00 $400.00 $400.00 $50.00 $50.00 $750.00 $750.00 $300.00 $300.00
29 Relocate signs/obstructions EA 5 $135.00 $675.00 $100.00 $500.00 $50.00 $250.00 $200.00 $1,000.00 $300.00 $1,500.00
30 1" PVC Electrical Conduit (30" deep, structural backfill)LF 50 $11.88 $594.00 $2.00 $100.00 $8.00 $400.00 $12.00 $600.00 $10.00 $500.00
31 Bermuda Grass Sod SY 430 $4.10 $1,763.00 $3.50 $1,505.00 $14.58 $6,269.40 $5.00 $2,150.00 $9.00 $3,870.00
$141,732.50$84,880.50 $115,335.00$94,784.65$66,670.05Grand Total
Bid Bond Y YYY
Y
N
N
Y
N
N
Y
Y
Y
Y
Y
Y
N
Bid Certification
ARRA Certification
Section 3
Y
Y
Y
VOX Construction, LLC Dudley Construction, LtdPalomares Construction, Inc.
Unit Price Total CostUnit Price Total Cost Total CostUnit Price Total CostTotal Cost Unit Price
SJ&J Construction, LLCClassic Irrigation &
Landscape
Item
No.Description Unit Unit PriceQuantity
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0604 Name:Aspen Heights Rezoning Ordinance Amendment
Status:Type:Ordinance Consent Agenda
File created:In control:10/7/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding an ordinance of the City Council of the City of
College Station, Texas, amending Ordinance No. 2015-3693, replacing Part 4 to change the condition
related to the effective date of the rezoning from November 30, 2015 to February 15, 2016, and
providing an effective date.
Sponsors:Jason Schubert
Indexes:
Code sections:
Attachments:Applicant Request Letter
Ordinance
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding an ordinance of the City Council of the City of
College Station, Texas, amending Ordinance No. 2015-3693, replacing Part 4 to change the
condition related to the effective date of the rezoning from November 30, 2015 to February 15, 2016,
and providing an effective date.
Relationship to Strategic Goals:Diverse Growing Economy
Recommendation:Staff recommends approval of the proposed ordinance amendment.
Summary:At the August 27, 2015 Council meeting, a rezoning was approved along Holleman Drive
South that rezoned 28.5 acres from R Rural and GS General Suburban to PDD Planned
Development District for a multi-family development by Aspen Heights. The applicant requested a
provision be included in which the ordinance would only become effective upon the sale of the
property from the current owner with the deed recorded at the courthouse on or before November 30,
2015.
The effective provision was made so that if the anticipated closing did not occur, the original zoning
would remain and the current owner would not be limited to a PDD Planned Development District
unique to that potential buyer. Since the Council meeting, Aspen Heights has further evaluated the
timing and phasing of the development and has submitted a letter requesting the date of the effective
provision be extended from November 30, 2015 to February 15, 2016. The proposed ordinance only
amends the date of the effective provision and does not revise any other aspect of the rezoning that
was approved.
Budget & Financial Summary:N/A
Attachment:
College Station, TX Printed on 10/15/2015Page 1 of 2
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File #:15-0604,Version:1
1.Applicant Request Letter
2.Ordinance
College Station, TX Printed on 10/15/2015Page 2 of 2
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ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, AMENDING ORDINANCE NO. 2015-3693, REPLACING PART 4 TO
CHANGE THE CONDITION RELATED TO THE EFFECTIVE DATE OF THE
REZONING FROM NOVEMBER 30, 2015 TO FEBRUARY 15, 2016, AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of College Station approved Ordinance No.
2015-3693 on August 27, 2015; now, therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That Part 4 on the cover page of Ordinance No. 2015-3693, passed on
August 27, 2015, is hereby removed and replaced with:
“Said Ordinance will not become effective unless a deed
executed for purchase of the property is recorded in the Official
Records of Brazos County, Texas on or before February 15,
2016.”
PART 2: That this ordinance shall take effect immediately from and after its date of
final passage.
PASSED, ADOPTED and APPROVED this 22nd day of October, 2015.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
________________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0606 Name:Investment Policy and Strategy FY16
Status:Type:Presentation Consent Agenda
File created:In control:10/7/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion on a resolution stating that the City Council has
reviewed and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Investment Policy 2016.pdf
Resolution - Investment Policy FY16.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a resolution stating that the City Council has reviewed
and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy.
Recommendation(s):Staff recommends review and approval of the resolution.
Summary:The Public Funds Investment Act requires an annual review and approval of the City's
investment policy and investment strategies. The Act further requires the following:
(1)that the governing body adopt a written instrument by rule, order, ordinance, or resolution
stating that it has reviewed the investment policy and investment strategies, and
(2)that the written instrument so adopted records any changes to either the investment policy
or investment strategies.
The City’s investment policy has been reviewed and certified by the Government Treasurers Organization
of Texas (GTOT). The requirement for training hours for the investment officers was changed in the most
recent legislative session from 10 hours to 8 hours once every 2 years. The investment policy has been
revised to reflect that change.
Staff proposes no changes to the existing investment strategy.
An annual review of the City’s authorized broker/dealers was performed. Two broker/dealers (Deutsche
Bank and Empire Securities) are being removed from the list approved last year.
The proposed list for the City to business with are:
o Coastal Securities, Inc.
o Vining Sparks
o First Southwest Securities
o American Momentum (CD’s only)
As part of the City’s Investment Policy, Council is to review, approve and adopt any modifications to the
list.
College Station, TX Printed on 10/15/2015Page 1 of 2
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File #:15-0606,Version:1
Budget & Financial Summary:None
Reviewed and Approved by Legal:Yes
Attachments:
1.Investment Policy and Strategy
2.Resolution
College Station, TX Printed on 10/15/2015Page 2 of 2
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___________________________________________________________
Investment Strategy and Policy
2016
Approved by Council
October XX, 2015
___________________________________________________________
Revised: October 2015 2
Table of Contents
INVESTMENT STRATEGY _________________________________________________________________________________ 3
I. POLICY _______________________________________________________________________________________________ 4
II. SCOPE ______________________________________________________________________________________________ 4
III. INVESTMENT OBJECTIVES _____________________________________________________________________________ 4
Safety ________________________________________________________________________________________________ 4
Liquidity ______________________________________________________________________________________________ 5
Yield _________________________________________________________________________________________________ 5
IV. RESPONSIBILITY AND CONTROL _______________________________________________________________________ 5
Delegation of Authority _________________________________________________________________________________ 5
Cash Flow Analysis ____________________________________________________________________________________ 5
Training Requirement __________________________________________________________________________________ 5
Internal Controls _______________________________________________________________________________________ 6
Prudence _____________________________________________________________________________________________ 6
Ethics and Conflicts of Interest___________________________________________________________________________ 6
V. SUITABLE AND AUTHORIZED INVESTMENTS _____________________________________________________________ 7
Portfolio Management __________________________________________________________________________________ 7
Investments ___________________________________________________________________________________________ 7
Exemption for Existing Investments ______________________________________________________________________ 8
Loss of Required Rating ________________________________________________________________________________ 8
VI. INVESTMENT PARAMETERS ___________________________________________________________________________ 9
Maximum Maturities ____________________________________________________________________________________ 9
Diversification _________________________________________________________________________________________ 9
VII. FINANCIAL INSTITUTIONS AND DEALERS _______________________________________________________________ 9
Depository ____________________________________________________________________________________________ 9
Authorized Brokers/Dealers ____________________________________________________________________________ 10
Competitive Bids _____________________________________________________________________________________ 11
Delivery vs. Payment __________________________________________________________________________________ 11
VIII. SAFEKEEPING OF SECURITIES _______________________________________________________________________ 11
Safekeeping Agreement________________________________________________________________________________ 11
Safekeeping and Custody ______________________________________________________________________________ 11
Collateralization ______________________________________________________________________________________ 11
IX. PERFORMANCE STANDARDS _________________________________________________________________________ 12
Performance Standards ________________________________________________________________________________ 12
Performance Benchmark _______________________________________________________________________________ 12
X. REPORTING _________________________________________________________________________________________ 12
Methods _____________________________________________________________________________________________ 12
Marking to Market _____________________________________________________________________________________ 13
XI. INVESTMENT POLICY ADOPTION ______________________________________________________________________ 13
QUALIFIED BROKERS/DEALERS __________________________________________________________________________ 14
GLOSSARY OF COMMON TREASURY TERMINOLOGY ________________________________________________________ 15
Revised: October 2015 3
INVESTMENT STRATEGY
The City of College Station will pursue a passive investment strategy. Investments will be
purchased with the intent of holding to maturity and will only be sold early under exceptional
circumstances. In purchasing investments, the investment officer will attempt to follow a ladder
strategy to ensure that the portfolio will have at least one investment maturing every month.
Investment priorities are as follows:
1. Suitability - Any investment allowed under the Investment Policy is suitable.
2. Preservation and Safety of Principal - Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operational requirements that might reasonably be anticipated.
4. Marketability - Investments should have an active and efficient secondary market to
enable the City to liquidate investments prior to the maturity if the need should arise.
5. Diversification - The Investment Officer will attempt to maintain a diversified
portfolio with regard to security type, financial institution providing the security, and
maturity.
6. Yield - The City’s investment portfolio shall be designed with the objective of
attaining the maximum rate of return throughout budgetary and economic cycles,
taking into account the City’s risk constraints and the cash flow characteristics of the
portfolio.
Revised: October 2015 4
CITY OF COLLEGE STATION
INVESTMENT POLICY
The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended
(”PFIA” herein), requires each city to adopt rules governing its investment practices and to
define the authority of the investment officer. The following Investment Policy addresses the
methods, procedures, and practices that must be exercised to ensure effective and judicious
fiscal management of the City of College Station funds.
I. POLICY
It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner,
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the City and conforming to all federal, state and local statutes
governing the investment of public funds.
II. SCOPE
This investment policy applies to all the financial assets held by the City. These funds are
defined in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund Special Revenue Funds
Debt Service Fund Capital Projects Funds
Enterprise Funds Internal Service Funds
Any new funds created by the City will be subject to this policy unless specifically exempted by
the City Council. To maximize the effective investment of assets, all funds mentioned above will
pool their cash balances for investment purposes. The income derived from investing activities
will be distributed to the various funds based on calculation of their average balances.
III. INVESTMENT OBJECTIVES
The City of College Station shall manage and invest its cash with three primary objectives, listed
in order of priority: safety, liquidity and yield. The safety of the principal invested always
remains the primary objective.
Safety
Revised: October 2015 5
Safety of Principal is the foremost objective of the City. Investments of the City shall be
undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio.
Liquidity
The City’s investment portfolio will remain liquid to enable the City to meet all operational
requirements that might reasonably be anticipated.
Yield
The City shall invest funds in investments that earn a competitive market yield consistent with
stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary
objectives shall be to obtain a fair market yield and to minimize the costs associated with the
investment of such funds within the constraints of the investment policy and applicable bond
covenants.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority
The Assistant City Manager or his Designee is designated the City’s Investment Officer. The
Investment Officer shall be responsible for the investment of funds consistent with this Policy,
and shall have the authority necessary to carry out such responsibilities. An investment
committee consisting of the Investment Officer and at least two ot her staff members designated
by the City Manager will also be formed. This committee will be responsible for selecting eligible
broker/dealers, reviewing, and updating the investment policy annually. All participants in the
investment process shall seek to act responsibly as custodians of the public trust.
The Investment Officer shall establish written procedures for the operation of the investment
program consistent with this investment policy. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by
the Investment Officer. The Investment Officer shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate
officials.
Cash Flow Analysis
Supplemental to the financial and budgetary systems, the Investment Officer will maintain a
cash flow forecasting process designed to monitor and forecast cash positions for investment
purposes. Cash flow analysis will include the historical researching and monitoring of specific
cash flow items, payables and receivables as well as overall cash position and patterns.
Training Requirement
Revised: October 2015 6
In order to ensure the quality and capability of investment management, the Assistant City
Manager and the Investment Officer shall:
- attend at least one training session within 12 months of assuming duties and
containing not less than 10 hours of instruction from an independent source approved
by the governing board or a designated investment committee;
- receive training which includes education in investment controls, security risks, strategy
risks, market risks, diversification of the investment portfolio, and compliance with the
PFIA; and
- attend a training session not less than once each state fiscal biennium (beginning on
the first day of the fiscal year and consisting of two consecutive fiscal years after that
date) and receive not less than 8 hours of training from an independent source
approved by the governing board or a designated investment committee.
Internal Controls
The Investment Officer shall establish an annual process of independent review by an external
auditor. This review will provide internal control by assuring compliance with policies and
procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal
year.
Prudence
Investments shall be made with the judgment and care which persons of prudence, discretion
and intelligence exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with written procedures and the investment policy and exercising due
diligence shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could
impair their ability to make impartial investment decisions. Employees and investment officials
shall disclose to the City Manager any material financial interest in financial institutions that
conduct business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City, particularly
with regard to the time of purchases and sales. Employees and investment officials shall refrain
Revised: October 2015 7
from undertaking personal investment transactions with the same individual with which business
is conducted on behalf of the City.
On an annual basis, the Investment officials shall sign a statement acknowledging that they are
in compliance with Section 2256.005 (i) of the Public Funds Investment Act.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash
flow requirements and investments are purchased with the intent to be held until maturity.
Investments
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections 2256.013
through 2256.016 of the Public Funds Investment Act. Investment of funds in any instrument or
security not authorized for investment under the Act is prohibited.
Authorized
1. Direct obligations of the United States government: U.S. Treasury Bills, U.S.
Treasury Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing
obligations for which the principal and interest are guaranteed by the full faith and
credit of the United States government and rated not less than A or its equivalent by
at least one nationally recognized investment rating firm.
2. Federal Agencies and Instrumentalities including but not limited to, discount notes,
callables and debentures of the Federal National Mortgage Association (FNMA), the
Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the
Federal Home Loan Mortgage Corporation (FHLMC).
3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation
(FDIC) or its successor, or the National Credit Union Share Insurance Fund or its
successor, in state or national banks. Any deposits exceeding FDIC insurance limits
shall be collateralized at 102% of the face amount of the Certificate of Deposit by
securities listed in 1 - 2 above and held by the City's custodial bank or the custodial
bank of the institution the CD’s are held. Bids for Certificates of Deposit may be
solicited orally, in writing, electronically or using any combination of these methods.
4. Repurchase Agreements with a defined termination date of 90 days or less
collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral
must have a minimum market value of 102% of the repurchase agreement, and must
be held by the custodian bank or other independent third-party custodian contracted
Revised: October 2015 8
by the City. Bond proceeds may be invested in flexible repurchase agreements with
maturity dates not exceeding the expected final project expenditure if a formal
bidding process is followed and properly documented for IRS purposes.
5. Commercial Paper maturing within 180 days carrying a minimum rating not less than
A-1 or P-1 or equivalent by two nationally recognized rating agencies, or; rated not
less than A-1 or P-1 equivalent by one nationally recognized rating agency plus
secured by an irrevocable letter of credit issued by a domestic bank.
6. AAA-rated Money Market Mutual Funds registered with the Securities and Exchange
Commission that invest exclusively in investments described in this section.
7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act
that follow the requirements in the Public Funds Investment Act and which have
been specifically approved by the City.
Not Authorized
The following security types are not permitted:
1. Obligations whose payment represents the coupon payments of the underlying
mortgage-backed security collateral and pays no principal (IO’s);
2. Obligations whose payment represents the principle stream from the underlying
mortgage-backed security collateral and bears no interest (PO’s);
3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of
greater than 10 years; and
4. Any security, the interest rate of which is determined by an index that adjusts opposite to
the changes in the Market index (inverse floaters).
Exemption for Existing Investments
Any investment, which was authorized at the time of purchase, shall not be required to be
liquidated.
Loss of Required Rating
If any security that requires a minimum investment rating is downgraded below that minimum
rating subsequent to purchase, it will no longer be considered an authorized investment. As a
result, the City shall take all prudent measures to liquidate the security in effort to preclude or
reduce principle loss. The City will select a different approved broker/dealer each quarter to
verify the ratings of securities held. Local Government Pools ratings will be verified quarterly by
checking their websites.
Revised: October 2015 9
VI. INVESTMENT PARAMETERS
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than five years from the date of purchase. Additionally, the City will
maintain a dollar-weighted average maturity of two years or less.
Diversification
It is the intent of the City to diversify the investment instruments within the portfolio to avoid
incurring unreasonable risks inherent in over-investing in specific instruments, individual
financial institutions or maturities. The asset allocation in the portfolio should be flexible
depending upon the outlook for the economy and the securities markets. If conditions warrant,
the guidelines below may be exceeded by approval of the Investment Committee.
With the exception of U.S. Treasury securities, authorized pools, and the City’s depository
accounts, the City may not invest more than 30% of the City’s investment portfolio with a single
financial institution. In addition, the following maximum limits, by instrument, are established for
the City’s total portfolio:
1. U.S. Treasury Securities 100%
2. Agencies and Instrumentalities 70%
3. Certificates of Deposits 40%
4. Money Market Mutual Funds 30%
5. Repurchase Agreements 20%
6. Commercial Paper 20%
7. Authorized Pools 70%
VII. FINANCIAL INSTITUTIONS AND DEALERS
Depository
At least every three to five years a Depository shall be selected through the City’s banking
services procurement process, which shall include a formal request for application (RFA). The
selection of a depository will be determined by competitive bid and evaluation of bids will be
based on the following selection criteria:
Revised: October 2015 10
The ability to qualify as a depository for public funds in accordance with state and
local laws.
The ability to provide requested information or financial statements for the period
specified.
The ability to meet all requirements in the banking RFA.
Complete response to all required items on the bid form.
Lowest net banking service cost, consistent with the ability to provide an
appropriate level of service.
The credit worthiness and financial stability of the bank.
The bank depository contract is subject to Council approval. During the term of the contract,
additional accounts may be established. The City may open a cash money market account with
its approved depository bank. Accounts held by the approved bank are to be collateralized at
no less than 105%. Two authorized signers on the City’s accounts must approve the
establishment of new accounts.
Authorized Brokers/Dealers
The Investment Officer shall maintain a list of financial institutions authorized to provide
investment services. In addition, a list will also be maintained of approved security
broker/dealers selected by credit worthiness who are authorized to provide investment services
in the State of Texas. These may include “primary” or regional dealers that qualify under SEC
rule 15C3-1. No public deposit shall be made except in a qualified public depository as
established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for
investment transactions must supply the Investment Officer with a completed Broker/Dealer
Questionnaire and Certification, which shall include the following:
An audited financial statement for the most recent period.
Proof of certification by the Financial Industry Regulatory Authority (FINRA).
Proof of current registration with the State Securities Commission.
Financial institutions eligible to transact investment business with the City shall be presented a
written copy of this Investment Policy.
Additionally, the qualified representative of the business organization seeking to transact
investment business shall execute a written instrument substantially to the effect that the
qualified representative has received and reviewed this Investment Policy, and acknowledged
that the organization has implemented reasonable procedures and controls in an effort to
preclude imprudent investment activities with the City.
The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the
written agreement described above and current audited financial statements.
Revised: October 2015 11
Annually, the Investment Committee shall review and revise the list as needed. The Committee
will consider any new firms that have submitted the required documentation and review the
performance of the previously approved firms. Any modifications to the list will be submitted to
Council for their review, approval and adoption.
Competitive Bids
Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is
receiving fair market value/price for the investment. Security transactions that may be
purchased without competitive offers include: a) transactions with money market mutual funds
b) local government investment pools and c) new securities still in syndicate and priced at par.
Delivery vs. Payment
All securities transaction, including collateral for repurchased agreements, shall be purchased
using the delivery vs., payment method with the exception of investment pools and mutual
funds. Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES
Safekeeping Agreement
The City shall contract with a bank or banks for the safekeeping of securities either owned by
the City as part of its investment portfolio or held as collateral to secure demand or time
deposits.
Safekeeping and Custody
Safekeeping and custody of securities and collateral shall be in accordance with state law.
Securities and collateral will be held by a third party custodian designated by the Investment
Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with
which the securities are deposited. Original safekeeping receipts shall be obtained.
Collateralization
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to
require full collateralization of all investments and funds on deposit with a depository bank, other
than investments, which are obligations of the U.S. government, its agencies and
instrumentalities, and government sponsored enterprises. In order to anticipate market changes
and provide a level of security for all funds, the collateralization level will be 102% of market
value of principal and accrued interest on deposits or investments less than an amount insured
by the FDIC. The collateralization level of the City’s depository accounts will be no less than
105%.
Revised: October 2015 12
Collateral will always be held by an independent third party with whom the City has a current
custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the City and retained.
The right of collateral substitution is granted.
IX. PERFORMANCE STANDARDS
Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and cash flow needs.
Performance Benchmark
Given the passive investment strategy of the City, the benchmark to be used by the Investment
Officer to determine whether market yields are being achieved shall be the average closing yield
during the reporting period comparable to the portfolios dollar-weighted average maturity in
days.
X. REPORTING
Methods
Not less than quarterly and within a reasonable time after the end of the period reported, the
Investment Officer should prepare and submit to the City Council a written report of the
investment transactions for all funds of the City for the preceding reporting period. The report
must:
describe in detail the investment position of the City on the date of the report,
be prepared jointly by all the Investment Officers if the City appoints more than one,
be signed by all Investment Officials,
contain a summary statement of each pooled fund group that states the beginning
market value for the reporting period,
state the book value and the market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested,
state the maturity date of each separately invested asset that has a maturity date,
state the fund for which each individual investment was acquired,
state all accrued interest payable; and
state the compliance of the investment portfolio as it relates to this Policy and
Investment Act.
Revised: October 2015 13
Marking to Market
The market values of the City’s investments shall be obtained from a reliable outside source,
which has access to investment market values. Marketing to Market will be done at least
quarterly.
XI. INVESTMENT POLICY ADOPTION
The City’s investment policy and investment strategies must be adopted annually by resolution
of the City Council even if there are no changes. The City Council shall review the policy
annually and they must approve any changes or modifications made thereto.
Revised: October 2015 14
QUALIFIED BROKERS/DEALERS
Costal Securities, Inc. Vining Sparks
Tony Sekaly
5555 San Felipe, Suite 2200 775 Ridge Lake Boulevard
Houston, Texas 77056 Memphis, Tennessee 38120
Phone: (713)435-4328 Phone: (901)681-1008
First Southwest Securities
Linda Calloway
300 West 6th Street, Suite 1940
Austin, TX 78701
Phone: (512)481-2040
American Momentum (CD’s only)
Five Momentum Blvd.
College Station, TX 77845
Phone: (979)599-9349
INVESTMENT POOLS
TexPool TexSTAR
600 Travis Street, Suite 7200 325 North St. Paul, Suite 800
Houston, TX 77002 Dallas, TX 75201
Phone: (866)891-7665 Phone: (800)839-7827
DEPOSITORY BANK
Branch Banking & Trust (BB&T)
2717 Texas Avenue South
College Station, Texas 77840
(979)260-1482
Revised: October 2015 15
GLOSSARY OF COMMON TREASURY TERMINOLOGY
Accrued Interest - The accumulated interest due on a bond as of the last interest payment
made by the issuer.
Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies
are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies
(FSAs) are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association
(FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Asked - The price at which securities are offered.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with
a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not position. In the money market, brokers are active in
markets in which banks buy and sell money and in interdealer markets.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is
usually at a slight premium to the bond's original issue price to compensate the holder for loss
of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Revised: October 2015 16
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the
same day that the transaction is initiated.
Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of
College Station. It includes combined statements and basic financial statements for each
individual fund and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and contractual
provision, extensive introductory material, and a detailed statistical section.
Coupon Rate - The annual rate of interest received by an investor from the issuer of certain
types of fixed-income securities. It is also known as the interest rate.
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality
ratings are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays
for the securities when they are delivered either to the purchaser or his/her custodian.
Discount - The amount by which the par value of a security exceeds the price paid for the
security.
Discount Security – Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
Diversification - A process of investing assets among a range of security types by sector,
maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed-income security. This calculation is based
Revised: October 2015 17
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions may lend
fed funds to each other overnight or on a longer basis. They may also transfer funds among
each other on a same-day basis through the Federal Reserve banking system. Fed funds are
considered immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to
various classes of institutions and individuals, e.g. S&L’s small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank
deposits, currently up to $250,000 per depository account through December 31, 2013. On
January 1, 2014, the standard insurance amount will return to $100,000.
Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and
loan associations. The Federal Home Loan Banks play a role similar to that played by the
Federal Reserve Bank versus member commercial banks.
Federal National Mortgage Association (FNMA) – A government –sponsored enterprise
(GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary
mortgage market. Fannie Mae is a publicly traded company which operates under a
congressional charter that directs Fannie Mae to channel its efforts into increasing the
availability and affordability of homeownership for low-, moderate-, and middle-income
Americans.
Federal Open Market Committee (FOMC) – Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the other Presidents serve on a
rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in the open market as a means of influencing
the volume of bank credit and money.
Federal Reserve System – The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
about 5,700 commercial banks that are members of the system.
Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Revised: October 2015 18
Government Securities - An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed-income security to increase or decrease in value.
Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent
third party for custodial safekeeping.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which
their money is pooled as a method for managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security is
adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Revised: October 2015 19
Money Market – The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual funds are
regulated by the Investment Company Act of 1940.
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares
outstanding)
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par
value of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Portfolio – Collection of securities held by an investor.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower
yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the
issuer's business, the proposed use of proceeds, the experience of the issuer's management,
and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Rate of Return – The yield obtainable on a security based on its purchases price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Revised: October 2015 20
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a
specified price to a second party and a simultaneous agreement of the first party to repurchase
the securities at a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
90-day average maturity on investments, to help maintain a constant net asset value of one
dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Secondary Market – A market made for the purchase and sale of outstanding issues following
the initial distribution.
Securities & Exchange Commission – Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is
used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a
single maturity. The issuer usually agrees to make periodic payments into a sinking fund for
mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of the
portfolio. For mutual funds, return on an investment is composed of share price appreciation
plus any realized dividends or capital gains. This is calculated by taking the following
components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital
gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.
The yields on these bills are monitored closely in the money markets for signs of interest rate
trends.
Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of
more than ten years and issued in minimum denominations of $1,000. Treasury bonds make
Revised: October 2015 21
interest payments semi-annually and the income that holders received is only taxed at the
federal level.
Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and
maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S.
government or through banks.
Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities maintain a
maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net
capital ratio. Indebtedness covers all money owned to a firm, including margin loans and
commitments to purchase securities. This is one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted
into cash.
Volatility - A degree of fluctuation in the price and valuation of securities.
Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security's current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as a
positive yield curve.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING THE CITY’S INVESTMENT POLICY, BROKER/DEALER LIST
AND INVESTMENT STRATEGY FOR FISCAL YEAR 2016 AND AUTHORIZING ITS
IMPLEMENTATION.
WHEREAS, the goal of the City of College Station is to create an Investment Policy to insure the
safety of all funds entrusted to the City, while making available those funds for the payment of all
necessary obligations of the City, and providing for the investment of all funds not immediately
required in interest bearing securities; and
WHEREAS, the safety of the principal invested shall always be the primary concern of the City of
College Station; and
WHEREAS, the management of monies in order to insure maximum cash availability and maximum
yields on a short term investment is a primary goal of the City of College Station; and
WHEREAS, the Investment Policy for Fiscal Year 2016 designates the Assistant City Manager or
his Designee as the Investment Officer of the City and authorizes the Investment Officer to carry
out the responsibilities of investing the City's funds; and
WHEREAS, the Investment Policy for Fiscal Year 2016 contains the City’s Collateral Policy as
required pursuant to Texas Government Code, Chapter 2257.
WHEREAS, the City Council of the City of College Station has reviewed the City’s Investment
Policy for Fiscal Year 2016, Broker/Dealer List for Fiscal Year 2016 and the City’s Investment
Strategy for Fiscal Year 2016; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves the City’s Investment Policy , Broker/Dealer
List and the Investment Strategy for Fiscal Year 2016.
PART 2: That the City Council hereby approves the designation of the Assistant City Manager
or his Designee as the Investment Officer of the City and authorizes the Investment
Officer to carry out the responsibilities of investing the City's funds consistent with
the City’s Investment Policy.
PART 3: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _______ day of ________________________, A.D. 2015.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0609 Name:FY 16 ACBV Affiliate HOT Funding Agreement
Status:Type:Presentation Consent Agenda
File created:In control:10/8/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion on approving the FY 16 hotel tax agreement with the
Arts Council of the Brazos Valley for $386,400 to fund Affiliate funding and Annual Program and
Marketing funding.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:ACBV Affiliate Funding Memo FY16.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approving the FY 16 hotel tax agreement with the Arts
Council of the Brazos Valley for $386,400 to fund Affiliate funding and Annual Program and Marketing
funding.
Recommendation(s):Staff recommends approval of the Arts Council Affiliate and Annual Program and
Marketing funding agreement for FY16.
Summary: As part of the 2015-2016 budget process, the City Council approved funding for the Arts
Council of the Brazos Valley from the Hotel Tax Fund in the amount of $348,400 to be used for Affiliate
funding and Arts Tourism marketing and Public Art Support in the amount of $38,000.
As part of the 2015-2016 budget process, the City Council also approved $35,000 from the General Fund
and $96,500 from Hotel Tax Fund for operations and maintenance of the Arts Council.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2015-
2016 Hotel Tax Fund Budget in the amount of $386,400. State law requires that the City Council adopt
the budget of any organization that is to be funded through Hotel Tax revenue. Arts Council budget was
presented for approval with the operations and maintenance funding agreement consent agenda item.
Attachments:
1.Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing Funding Agreement
(Available in the City Secretary’s Office)
2.Arts Council Affiliate Funding Memorandum
College Station, TX Printed on 10/15/2015Page 1 of 1
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To: Kelly Templin, City Manager
From: Jeff Kersten, Assistant City Manager
Date: October 22, 2015
Subject: FY16 Arts Council Affiliate Funding
As part of the FY16 Budget Process, Council approved funding in the amount of
$348,400 from the Hotel Tax Fund for Arts Council of Brazos Valley (ACBV) Affiliates.
These funds are distributed by the Arts Council through a process set in place by its
Annual Program and Marketing Grant Selection Committee which meets during the
month of August. The ACBV grant prog ram is designed to provide its Affiliate
organizations with financial support for projects that make a significant contribution
toward the promotion of arts and culture in the Brazos Valley and directly enhance
and promote tourism and the convention & hotel industry. For FY1 6 a total of 21
Affiliates submitted grant applications, requesting a total of $568,444 in funding.
These grant applications were reviewed by a Grant Review Panel that consisted of
ACBV Staff, City of College Station citizens at large, Hotel & Convention industry
professionals, and City of College Station staff.
Each affiliate grant application was scored by the Grant Review panel based upon the
Hotel Impact, Artistic and Program Merit, Capability, Fiscal Need & Health, and
Support of the Mission of the Arts Council demonstrated by the application. Upon
reviewing and scoring the applications, the Grant Review Panel made funding
recommendations for each application and submitted those recommendations to the
Arts Council Board of Directors for approval and recommendation to the City of
College Station. On October 6, 2015 the ACBV Board approved the
recommendations that total the budgeted $348,400 in approved funding from the
City of College Station.
The following is a brief overview of each Affiliate and the grant amount
recommended for funding through this process for FY16.
Brazos Valley African American Museum – FY16 Grant Amount $4,525; FY15
Grant Amount $6,000
The Brazos Valley African American Museum hosts events and exhibits that provide
opportunities to learn more about African American culture and history. Funding will
be used to sponsor the African American Museum appreciation banquet at the Hilton
and recruitment marketing activities related to reunion groups.
Brazos Valley Chorale – FY16 Grant Amount $9,046; FY15 Grant Amount
$8,500
The Brazos Valley Chorale hosts a series of unique choral experiences with various
concerts scheduled for 2015-2016. Funding will be used for marketing to targeted
audiences in Houston and across the state as well as artistic fees and program
services for four concerts.
2
Brazos Valley Museum of Natural History – FY16 Grant Amount $16,269;
FY15 Grant Amount $21,600
The Brazos Valley Museum of Natural History promotes natural and cultural history
through the presentation of exhibits, educational programs, and preserving cultural
artifact and natural specimen collections. Funding will be used to promote Boonville
Days, the Annual Buffalo Stampede 5k and Half Marathon, and annual exhibitions.
Brazos Valley Stitchers – FY16 Grant Amount $1,555; FY15 No Grant
Request or Award
The Brazos Valley Stitchers host a multi-day needle arts workshop at the College
Station Hilton featuring a nationally known instructor. Funding will be used to market
the workshop nationwide and for instructor fees and workshop production expenses.
Brazos Valley Symphony Orchestra – FY16 Grant Amount $39,000; FY15
Grant Amount $38,800
The Brazos Valley Symphony Society maintains a symphony of high artistic
standards and promotes the musical arts for cultural and educational purposes. The
Symphony Society will host ten (10) programs and events in FY16, impacting
approximately 30,000 people. Included is the 13th Annual Derby Day Fundraiser,
which will be hosted at the Hilton hotel, as well as Premiere Market, support of
annual concert programs, and a performance at the Noon Lions Club’s Independence
Day Celebration at the George Bush Presidential Library. Marketing for all programs
is also included.
Brazos Valley WorldFest – FY16 Grant Amount $20,000; FY15 Grant Amount
$19,805
Brazos Valley WorldFest is a two day festi val celebrating international awareness by
offering cultural displays, demonstrations, international cuisine, performances,
children's crafts, educational competitions and many other activities. Anticipated
attendance this year is between 12,000-15,000 total for both days. Funds will be
used for acquiring performers for the event, event insurance, and targeted marketing
outside of the College Station area through avenues such as TourTexas.com, the
Houston Chronicle and Suddenlink media stations throughout other parts of the
state.
Department of Visualization – FY16 Grant Amount $14,150; FY15 Grant
Amount $15,000
The Visualization Lab’s mission has three components: teaching, research and
outreach. To better achieve the outreach component grant funds are focused on
marketing and exhibitions for the Wright Gallery and production costs and marketing
of annual Viz-a-Gogo event, which attracts visitors from outside of the Bryan/College
Station region.
Downtown Bryan Association – FY16 Grant Amount $7,000; FY15 Grant
Amount $7,000
The Downtown Bryan Association assumed management and associated costs of
Texas Reds Festival beginning in 2014. Funding will be used for marketing and
3
advertising efforts of the 2016 Texas Reds festival outside a 50-mile radius of
Bryan/College Station and will include the College Station brand.
Friends of Chamber Music – FY16 Grant Amount $6,500; FY15 Grant Amount
$6,000
The Friends of Chamber Music provides free concerts and presentations of traditional
and contemporary chamber music. Live performances are attended by approximately
2,400 people and many performances are rebroadcast by KAMU. Funds will be used
for marketing and program support for five concerts. Funding will also provide for
rack cards that will be sent to all travel information centers across the state.
George Bush Presidential Library and Museum – FY16 Grant Amount
$65,000; FY15 Grant Amount $65.000
Funding will be used for advertising and promoting the library. Advertisements will
also be placed in several media markets to target general Texas tourism as well as
new visitors affiliated with SEC schools.
KAMU FM – FY16 Grant Amount $28,500; FY15 Grant Amount $32,000
KAMU-FM provides informative, enlightening, and cultural programming to Central
Texas, North Texas, and beyond by providing news, public affairs programs and a
variety of locally and nationally produced musical programs. KAMU-FM promotes
local arts events and programs through its Brazos Arts segment as well as the Brazos
Valley Concert Series which features concerts by various musical groups in the area.
KAMU-FM reaches approximately 350,000 people within 75-mile radius, and through
its partnership with KTRL-FM in Stephenville, reaches western portions of the Fort
Worth area and I-35 corridor. FY2016 funding includes a new focused effort on
promoting Bryan/College Station arts events and programs to the Fort Worth and I-
35 corridor audiences. Programming and area advertising is also streamed online.
KEOS FM – FY16 Grant Amount $7,500; FY15 Grant Amount $6,950
KEOS is a listener-sponsored, commercial-free, nonprofit all volunteer community
radio station for the Brazos Valley. KEOS provides musical, cultural and information
programming and events that celebrates and expressed the diversity of the
community. Funding will be used to promote the Lone Star Music Series concert to a
tourism audience outside the Bryan/College Station area. The concert is scheduled
for a high-need hotel weekend.
Mic Check – FY16 Grant Amount $7,320; FY15 Grant Amount $6,500
Mic Check is a charitable arts group that helps connect an active community of
readers, writers, and critics of contemporary, experimental, avant -garde, and
neglected poetry to the general public. Funding will be used to market and host the
2015 Texas Grand Slam Poetry Festival and 2016 Speak Up Speak Out! Texas Youth
Poetry Slam, whose participants and attendees are anticipated to stay in College
Station area hotels.
MSC OPAS – FY16 Grant Amount $26,500; FY15 No Grant Request or Award
MSC OPAS focuses on bringing high-quality arts and entertainment performances to
Bryan/College Station. Funding will be used to market the 2015 -2016 season
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statewide through avenues including Texas Highways and TourTexas.com, targeting
audiences they have never been able to focus on before.
Museum of the American GI/Brazos Valley Museum Collective – FY16 Grant
Amount $27,135; FY15 Grant Amount $15,000
The Museum of the American G.I. endeavors to preserve the memories of the
American servicemen and women through a collection of historical uniforms and
equipment and educational events. Funding is for FY2016 museum programming and
marketing to tourism audiences. Funding for the Brazos Valley Museum collective will
be used to heaving market all local museums and the museum pass to statewide
audiences.
StageCenter Theatre – FY16 Grant Amount $11,500; FY15 Grant Amount
$15,400
StageCenter enriches the cultural base of the Brazos Valley by providing
professional-quality live theatre. Approximately 3,500 patrons are expected for
performances in FY16, with approximately 23% visiting from outside of the College
Station area. Funds will be used to produce and promote six (6) unique shows to
potential patrons outside of the Brazos Valley.
Texas Independent Film Festival – FY16 Grant Amount $7,000; FY15 Grant
Amount $8,000
This will be the sixth year of the Texas Independent Film Festival, scheduled for
February 2016. This event brings the film community to Bryan/College Station area.
Funding will assist with cost of event and guest speakers that will be part of the
professional and/or academic film industry and marketing to tourism audiences.
The Children’s Museum – FY16 Grant Amount $0.00; FY15 Grant Amount
$4,150
The Children’s Museum is a nonprofit children’s museum where chi ldren ages infant
to 12 are encouraged to have hands-on educational and fun arts and sciences
experiences. Funds will be used for marketing the museum through directional way-
finding signs. Funding will be through City of Bryan HOT Funds.
Theatre Company – FY16 Grant Amount $24,900; FY15 Grant Amount
$24,000
The Theatre Company presents high-quality musical productions that are suitable for
family audiences. The organization continues to work with various hotels and the
CVB to offer “stay & play” packages through their website and various other CVBs
throughout Texas. Additionally, the Theatre Company recently joined the Texas Non -
Profit Theatre Association and the American Association of Community Theatres in an
effort to draw patrons from communities outside the Brazos Valley. Funds will be
used to produce and promote the season of six (6) performances.
5
University Art Galleries – FY16 Grant Amount $25,000; FY15 Grant Amount
$30,000
The University Art Galleries, consisting of MSC Forsyth and J. Wayne Stark Galleries,
provides lectures, tours, cultural trips, workshops, demonstrations, hands-on art
activities and other events related to the visual arts. Funding will be used solely for
marketing efforts in various media resources including Texas Monthly magazine, SEC
sports programs marketing, KVUE Austin television, and KHOU Houston television.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0614 Name:2015 Property Tax Roll
Status:Type:Presentation Consent Agenda
File created:In control:10/12/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion on approval of the 2015 Property Tax Roll in the amount
of $32,065,351.34.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:City CS Levy Letter 2015.pdf
C2 2015 Levy.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approval of the 2015 Property Tax Roll in the
amount of $32,065,351.34.
Recommendation(s):Staff recommends approval of the 2015 Property Tax Roll in the amount
of $32,065,351.34.
Summary:Section 26.09 (e) of the Texas Property Tax Code mandates formal approval of the Tax
Roll by the City Council as the final step in the process of establishing the tax roll for the new year.
The tax roll consists of the Maintenance and Operations levy and the Interest and Sinking fund levy.
The tax roll that will be generated by the tax rate of $0.4525 per $100 assessed valuation is
$32,065,351.34. This tax rate was adopted by the City Council on September 21, 2015.
Budget & Financial Summary:See above
Reviewed and Approved by Legal:N/A
Attachments:
1.Letter from Tax Assessor Collector
2.2015 Levy Totals
College Station, TX Printed on 10/15/2015Page 1 of 1
powered by Legistar™
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct.
Bryan, TX 77802
979-775-9930
979-775-9938 - Fax
October 9, 2015
Honorable Nancy Berry
Mayor
City of College Station
RE: Certification of 2015 Levy
Dear Mayor Berry:
Please place approval of the 2015 tax levy on the next College Station City Council
agenda. Enclosed with this correspondence is the calculated 2015 levy for the City of
College Station.
Approval of the Levy is the final step in the creation of the tax rolls for College Station.
Please contact me if you have any questions concerning the information.
Respectfully,
Kristeen Roe
Kristeen Roe, CTA, PCC
Tax Assessor/Collector
Brazos County, Texas
BRAZOS County 2015 LEVY TOTALS
C2 - CITY OF COLL. STAT.
Grand TotalsProperty Count: 29,942 3:32:14PM10/8/2015
Land Value
Homesite:969,210,178
Non Homesite:1,208,509,489
Ag Market:94,658,726
Timber Market:2,272,378,393Total Land (+)0
Improvement Value
Homesite:2,997,313,526
Non Homesite:2,710,414,538 Total Improvements (+)5,707,728,064
Non Real ValueCount
Personal Property:3,081 497,181,640
Mineral Property:1,428 2,714,521
Autos:0 0
Total Non Real (+)499,896,161
Market Value =8,480,002,618
ExemptAgNon Exempt
94,658,726 0
Total Productivity Market:
Ag Use:761,678 0 93,897,048(-)Productivity Loss
Timber Use:0 0
=Appraised Value 8,386,105,570
Productivity Loss:093,897,048
6,005,168(-)Homestead Cap
=Assessed Value 8,380,100,402
(-)Total Exemptions Amount
(Breakdown on Next Page)
1,213,955,387
=Net Taxable 7,166,145,015
Freeze Assessed Taxable Actual Tax Ceiling Count
15,148,500 14,365,350 57,008.93 58,330.99 81DP
295,770 295,770 1,251.50 1,251.50 2DPS
640,026,678 551,486,032 2,140,456.83 2,170,416.31 2,647OV65
Total 655,470,948 566,147,152 2,229,998.80
Freeze Taxable (-)2,198,717.26 2,730 566,147,152
Tax Rate 0.452500
=6,599,997,863Freeze Adjusted Taxable
Levy Info
M&O Rate:
I&S Rate:
Protected I&S Rate:
M&O Tax:
I&S Tax:
Protected I&S Tax:
Ag Penalty:
0.259448
0.193052
0.000000
18,384,231.20
13,679,478.33
0.00
1,641.81
0.00PP Late Penalty:
Total Levy 32,065,351.34
Tax Increment Finance Value:0
Tax Increment Finance Levy:0.00
Page 1 of 2C2/237983 True Automation, Inc.
BRAZOS County 2015 LEVY TOTALS
C2 - CITY OF COLL. STAT.
Exemption Breakdown
StateLocalExemption Count Total
10/8/2015 3:32:15PMProperty Count: 29,942 Grand Totals
AB 2 10,042,880 0 10,042,880
CHODO (Partial) 9 8,950,777 0 8,950,777
DP 86 0 0 0
DPS 2 0 0 0
DV1 96 0 858,000 858,000
DV1S 6 0 20,000 20,000
DV2 57 0 580,500 580,500
DV3 60 0 632,000 632,000
DV3S 1 0 10,000 10,000
DV4 108 0 636,000 636,000
DV4S 24 0 268,990 268,990
DVHS 70 0 15,094,435 15,094,435
DVHSS 6 0 1,155,991 1,155,991
EX 4 0 1,001,795 1,001,795
EX-XG 1 0 137,040 137,040
EX-XI 1 0 11,500 11,500
EX-XL 2 0 241,050 241,050
EX-XN 10 0 978,620 978,620
EX-XR 1 0 6,990 6,990
EX-XU 7 0 22,654,700 22,654,700
EX-XV 557 0 1,046,748,926 1,046,748,926
EX-XV (Prorated) 8 0 5,499,022 5,499,022
EX366 1,469 0 161,630 161,630
FR 4 12,682,228 0 12,682,228
MASSS 3 0 557,000 557,000
OV65 2,881 84,695,313 0 84,695,313
OV65S 11 330,000 0 330,000
Totals 116,701,198 1,097,254,189 1,213,955,387
Page 2 of 2C2/237983 True Automation, Inc.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0600 Name:UDO & Comprehensive Plan Annual Review
Status:Type:Comprehensive Plan Agenda Ready
File created:In control:10/6/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Public Hearing, presentation, possible action, and discussion on the Annual Review of the
Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO).
Sponsors:Jennifer Prochazka
Indexes:
Code sections:
Attachments:Annual Review- Interactive Version
Annual Review - Print Version
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion on the Annual Review of the
Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO).
Relationship to Strategic Goals:
·Good Governance
·Financially Sustainable City
·Core Services and Infrastructure
·Neighborhood Integrity
·Diverse Growing Economy
·Improving Mobility
·Sustainable City
Recommendation(s): Staff recommends that the Council accept the review and provide any relevant
direction to aid staff in the implementation of the Comprehensive Plan and Unified Development
Ordinance.
Summary:Both the Unified Development Ordinance (UDO)and the Comprehensive Plan call for an
Annual Review of the Plan,which was adopted by the City Council in May 2009.The Review is
organized by project type and assesses significant actions and accomplishments during the past year
that further implementation of the Plan.
The Annual Review of the Unified Development Ordinance is required by the UDO as an on-going
effort to keep the development codes of the City of College Station current and relevant.Included as
a part of the review is a list of amendments to the UDO during the past 12 months.
The last Annual Review was considered by City Council in October 2013. In 2014, the
College Station, TX Printed on 10/15/2015Page 1 of 2
powered by Legistar™
File #:15-0600,Version:1
Comprehensive Plan Five-Year Evaluation & Appraisal Report was presented in lieu of the Annual
Review.
Budget & Financial Summary: N/A
Attachments:
2015 Annual Review of the Comprehensive Plan and Unified Development Ordinance (both print and
interactive versions)
College Station, TX Printed on 10/15/2015Page 2 of 2
powered by Legistar™
The
Comprehensive Plan &
Unified Development Ordinance
A Review of 2015. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS:
Evaluation & Appraisal Report
Neighborhood, District & Corridor Plans
Master Plans
Projects in Progress
Unified Development Ordinance
2016 Priorities
Vision Statement
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This year’s annual review includes an overview of major Comprehensive Plan
initiatives. Yearly reviews are performed to ensure that the Comprehensive
Plan remains relevant and to identify any changes necessary to accommodate
College Station’s future growth.
2
Comprehensive Plan
Evaluation & Appraisal Report
Progress in FY2015:
• Non-Residential Architectural Standards revised
• Future Land Use and Character Map assessment initiated
• Thoroughfare plan update underway
• Joint-Annexation Task Force created
• City land use inventory initiated
• Population projection review initiated
Five-Year Comprehensive Plan Evaluation & Appraisal Report
September 2014
As called for in the Comprehensive Plan, a five-year evaluation and appraisal report was prepared in 2014 evaluating the
existing Plan and assessing its success in achieving the Community’s goals. The purpose was to serve as a “check-up” on
the Comprehensive Plan by identifying successes and shortcomings, considering changing conditions, and recommending
appropriate modifications.
3
Comprehensive Plan
Neighborhood, District & Corridor Plans
Central College Station
Adopted June 2010*
Progress in FY2015:
• Final year of plan implementation
• New sidewalk along Normand Drive (Rock Prairie Road to Ponderosa Drive)
• Pro-active zoning map amendments
initiated
. . . . . . .
* Received the Long Range Planning Award from CTxAPA in 2010
Eastgate Neighborhood
Adopted June 2011
Progress in FY2015:
• All-way stop at Lincoln Avenue and
Tarrow Street based on warrant study
• All-way stop at Walton Drive and Francis Drive based on warrant study
• Tarrow Street sidewalk project
complete
• Eisenhower Street extension under
construction
• Preliminary engineering study of Nimitz Street rehabilitation
• Sidewalk design complete for Dominik
Drive (Stallings Drive to Munson Avenue)
Southside Area Neighborhood
Adopted September 2012
Progress in FY2015:
• McCulloch Neighborhood Conservation
Overlay approved
• Holleman bike lane re-striped
• Holik/Park Place street and sidewalk
project funded
• Design complete for bicycle and
pedestrian improvements along Holleman
Drive & Eleanor Street; George Bush
Drive & Dexter Drive; George Bush Drive
& Timber Street; and Holleman Drive &
Welsh Avenue
• Sidewalk design complete for Wellborn Road (Southwest Pkwy to Luther Street)
Goals of the Comprehensive PlanFuture Land Use and Character | Neighborhood Integrity | Economic Development | ParksMobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and opportunities of the area.
4
Goals of the Comprehensive PlanFuture Land Use and Character | Neighborhood Integrity | Economic Development | ParksMobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and opportunities of the area.
Wellborn Community Plan
Adopted April 2013
Progress in FY2015:
• Initiated Wellborn zoning districts
• Street overlays complete
• Sanitation transitioned to City service
• Sewer line complete
• Additional annexation of 200+ acres
• Royder Road and Greens Prairie Road
improvements funded
• Fire Station No. 7 design funded
South Knoll Area Neighborhood Plan
Adopted September 2013
Progress in FY2015:
• Park Improvements underway, including the addition of picnic units, benches, and bike racks
• Holleman Drive bike lane re-striped
• Parking removal in identified areas completed
• Sidewalk design in progress Guadalupe Drive and Langford Street
Comprehensive Plan
Neighborhood, District & Corridor Plans
5
Comprehensive Plan
Neighborhood, District & Corridor Plans
1,700
acres anchored
by The Med and
Scott & White
hospitals
675
employees &
230+ active
physicians at
The Med
143
beds at the new
Scott & White
hospital since
Aug. 2013
65
& older people
are among the
fastest growing
age group in CS
Medical District Master Plan
Adopted October 2012
Progress in FY2015:
• Rock Prairie Road bridge widening complete
• Economic development agreement finalized for Rock Prairie MMD #2
• Municipal Management District board appointments made by City Council
• Strategic Behavioral Health hospital and Aerofit open
• Design complete for Lick Creek Greenway Trail
• Barron Road and Lakeway Drive extensions funded and in design
• Rock Prairie Road reconstruction underway
• Rock Prairie Road widening from State Highway 6 to Medical Avenue planned
6
Comprehensive Plan
Bicycle, Pedestrian and Greenways Master Plan
Bicycle, Pedestrian and Greenways Master Plan
Adopted January 2010*
Progress in FY2015:
• Free bike classes offered
• Adopt-A-Greenway Program – 8 new areas adopted
• New sidewalk along Texas Avenue (sections) from University Drive to Hensel
Drive, and along Normand Drive from Rock Prairie Road to Ponderosa Drive
• Design complete for sidewalk along Wellborn Road from Southwest Pkwy to
Luther Street, and along Dominik Drive from Stallings Drive to Munson Avenue
• Design complete for Lick Creek Greenway Trail
• Design complete for bicycle and pedestrian improvements at Holleman Drive
and Eleanor Street; George Bush Drive and Dexter Drive; George Bush Drive
and Timber Street; and Holleman Drive and Welsh Avenue
• Design in progress for sidewalk along Guadalupe Drive from Langford Street to
Nueces Drive, and along Langford Street from Haines Drive to Guadalupe Drive
. . . . . .
* Received the Project Plan of the Year from TxAPA in 2011
653
acres of city-
owned greenways
167
miles of CS
sidewalks
44+
miles of CS
bike lanes
12+
miles of CS
trails
Master Plan Goals
Improve connectivity and accessibility
Increase safety
Increase bicycling and walking outdoors
Encourage environmental stewardship
7
Comprehensive Plan
Water/Wastewater Master Plans
Water System Master Plan
Adopted August 2010*
Progress in FY2015:
• Area 2 (Greens Prairie / Arrington Road) water line extension under construction
• Phased expansion of water supply resources and production capacity
• Cooling tower expansion under construction
• Sandy Point Pump Station chemical feed & storage system under construction
• Groundwater Projection Well #9 and collection line in design
. . . . . . .
* Water System Master Plan will be updated by end of fall 2015
Wastewater System Master Plan
Adopted June 2011*
Progress in FY2015:
• Bee Creek Trunkline Phase II under design
• Eastside sewer service extension in design
• Carters Creek WWTP centrifuge and electrical improvements in design
• Lick Creek WWTP generator replacement in design
. . . . . . .
* Wastewater System Master Plan will be updated by end of summer 2016
Joint Rehabilitation Projects
Older neighborhoods, redevelopment areas
Progress in FY2015:
• Eastgate utility rehabilitation project in design
• Munson utility and street rehabilitation project in design
• First phase of the Francis utility and street rehabilitation project in design
• Eisenhower and Nimitz utility and street rehabilitation projects in design
• Graham Road utility and street rehabilitation project under construction
8
Comprehensive Plan
Parks and Recreation Master Plan
Parks and Recreation Master Plan
Adopted July 2011
Progress in FY2015:
• Added two synthetic multi-purpose athletic fields at Veterans Park and Athletic Complex
• Hosted about 20,000 athletes and visitors for TAAF Games of Texas
• Added two city parks and 35 acres of park property
• Completed renovations at Arboretum Park and Southwest Park
• Completed the master plan for expansion of Veterans Park and Athletic
Complex fields and facilities
• Hosted a groundbreaking for the new “Fun for All Playground” at Central Park
• Hosted large-scale public events including Trick-or-Treat at Werewolf Creek, Christmas at the Creek, and Starlight Concert Series
9
Comprehensive Plan
Economic Development Master Plan
Economic Development Master Plan
Adopted September 2013
Progress in FY2015:
• Reinstated the Economic Development department with a director position, website and funding for FY16.
• Medical District Master Plan implementation efforts:
> Established a synthetic TIRZ for the East Side
> Established a Municipal Management District for the East Side
> Executed an Infrastructure & ED agreement for the majority of property on east side that will provide sanitary sewer and
major thoroughfares.
> Initiated design of Lakeway Drive to provide a connection parallel to Highway 6 between the St. Joseph’s and Scott & White
medical facilities.
• Initiated expansion of Veterans Park and Athletic Complex, a destination venue for sports tourism.
• Initiated redevelopment efforts along University Drive to maximize property value.
• Explored other successful economic development programs and recruitment efforts in Auburn, Alabama.
• Began discussions with Texas A&M University, Texas A&M Engineering Experiment Station, and Texas A&M AgriLife Extension
Service on partnership opportunities in commercialization and recruitment efforts.
• Began exploring opportunities in the public and private sector to establish shovel-ready development sites.
10
Comprehensive Plan
Projects in Progress
Stormwater Master Plan
Initiated 2011
Progress in FY2015:
• Engineering firm retained to focus on drainage
capacity/flood control projects on the public storm
sewer systems and open channels.
• Contract with USGS for two stream gauges to
collect field measured stream data
Thoroughfare Plan Update
Anticipated completion - November 2015
Project Scope:
• Update thoroughfares to respond to existing conditions
• Update street cross-sections
• Simplify thoroughfare classifications and context class
• Develop context sensitive design process
TMDL Implementation Plan
Total Maximum Daily Load, Approved August 2012 (TCEQ),
I-Plan, Approved September 2012 (EPA)
Progress in FY2015:
• I-Plan update with the Year 3 updates included
• MS4 permit renewed and current
• Sanitary Sewer Overflow (SSO) initiative is active and being maintained
• Outreach efforts including: PSAs, newsletters, and
brazoscleanwater.org information
• Monitoring is occurring and levels look good
11
Unified Development Ordinance
Amendments in Fiscal Year 2015
Single-Family Parking Amendment
Ordinance #2015-3699, adopted September 21, 2015
Added options to address parking during design of single-family subdivisions.
Non-Residential Architectural Standards
Ordinance #2015-3663, adopted May 28, 2015
Revised NRA Standards and added an alternative compliance option.
Northgate High-Density Dwelling Units
Ordinance #2015-3655, adopted April 23, 2015
Allows up to five or six individuals to reside together in a single unit in Northgate.
Wellborn Commercial Signs
Ordinance #2015-3643, adopted March 12, 2015
Allows attached signs for non-conforming commercial development in Wellborn.
Municipal Utility Districts & ETJ Lot Size
Ordinance #2015-3640, adopted February 26, 2015
Created Municipal Utility Districts (MUD) petition review bodies and permitted minimum lot size waivers in MUDs within the city’s extraterritorial jurisdiction.
New Multi-Family & Mixed-Use Zoning Districts
Ordinance #2014-3624, adopted December 18, 2014
Created MF and MU districts and retired R-4 and R-6 districts.
12
Harvey Mitchell District Plan
Implementation of the Five-Year Comprehensive Plan Report by initiating a district plan in the areasouth of Harvey Mitchell Parkway, between Earl Rudder Freeway and Texas Avenue.
Land Use Inventory & Housing Needs
Maintain an up-to-date log of land utilization and availability and evaluate whether or not the City’s
housing needs are being met into the future.
Future Land Use & Character Map Amendments
Evaluate potential land use changes to address anticipated population growth.
Multi-family Parkland Dedication
Potential alternative method to determine parkland dedication requirements for multi-family projects.
Annexation Task Force & Growth Management & Capacity amendments
Amendments to the Growth Management & Capacity chapter of the Comprehensive Plan based on
recommendations by the Annexation Task Force.
Single-Family Overlay Ordinance Amendment
More flexible single-family preservation options will be proposed as additions to existing tools.
Wellborn Zoning Districts
New zoning districts will be created to align with the goals and direction established in the Wellborn
Community Plan.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non-conformities for the commercial area at
Walton Drive and Texas Avenue to increase the viability of the area while maintaining the character, as
recommended in the Eastgate Plan.
Comprehensive Plan
2016 Priorities
College Station, the proud home of Texas A&M University and the heart of
the Research Valley, will remain a vibrant, forward-thinking, knowledge-based
community which promotes the highest quality of life for its citizens by:
- Ensuring safe, tranquil, clean, and healthy neighborhoods with enduring
character;
- Increasing and maintaining the mobility of College Station citizens through a
well planned and constructed inter-modal transportation system;
- Expecting sensitive development and management of the built and natural environment;
- Supporting well planned, quality, and sustainable growth;
- Valuing and protecting our cultural and historical community resources;
- Developing and maintaining quality cost-effective community facilities, infrastructure and services which ensure our City is cohesive and well connected; and,
- Pro-actively creating and maintaining economic and educational opportunities
for all citizens.
College Station will continue to be among the friendliest and most responsive
of communities and a demonstrated partner in maintaining and enhancing all
that is good and celebrated in the Brazos Valley. It will continue to be a place
where Texas and the world come to learn, live, and conduct business!
The
Comprehensive Plan &
Unified Development Ordinance
A Review of 2015. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS:
Evaluation & Appraisal Report
Neighborhood, District & Corridor Plans
Master Plans
Projects in Progress
Unified Development Ordinance
2016 Priorities
Vision Statement
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This year’s annual review includes an overview of major Comprehensive Plan
initiatives. Yearly reviews are performed to ensure that the Comprehensive
Plan remains relevant and to identify any changes necessary to accommodate
College Station’s future growth.
2
5
97
4
11
3
6
10
8
12
13
2
Comprehensive Plan
Evaluation & Appraisal Report
Progress in FY2015:
• Non-Residential Architectural Standards revised
• Future Land Use and Character Map assessment initiated
• Thoroughfare plan update underway
• Joint-Annexation Task Force created
• City land use inventory initiated
• Population projection review initiated
WEB
WEB
Five-Year Comprehensive Plan Evaluation & Appraisal Report
September 2014
As called for in the Comprehensive Plan, a five-year evaluation and appraisal report was prepared in 2014 evaluating the
existing Plan and assessing its success in achieving the Community’s goals. The purpose was to serve as a “check-up” on
the Comprehensive Plan by identifying successes and shortcomings, considering changing conditions, and recommending
appropriate modifications.
PDF
3
MAP MAP MAP
Comprehensive Plan
Neighborhood, District & Corridor Plans
Central College Station
Adopted June 2010*
Progress in FY2015:
• Final year of plan implementation
• New sidewalk along Normand Drive (Rock Prairie Road to Ponderosa Drive)
• Pro-active zoning map amendments
initiated
. . . . . . .
* Received the Long Range Planning Award from CTxAPA in 2010
Eastgate Neighborhood
Adopted June 2011
Progress in FY2015:
• All-way stop at Lincoln Avenue and
Tarrow Street based on warrant study
• All-way stop at Walton Drive and Francis Drive based on warrant study
• Tarrow Street sidewalk project
complete
• Eisenhower Street extension under
construction
• Preliminary engineering study of Nimitz Street rehabilitation
• Sidewalk design complete for Dominik
Drive (Stallings Drive to Munson Avenue)
Southside Area Neighborhood
Adopted September 2012
Progress in FY2015:
• McCulloch Neighborhood Conservation
Overlay approved
• Holleman bike lane re-striped
• Holik/Park Place street and sidewalk
project funded
• Design complete for bicycle and
pedestrian improvements along Holleman
Drive & Eleanor Street; George Bush
Drive & Dexter Drive; George Bush Drive
& Timber Street; and Holleman Drive &
Welsh Avenue
• Sidewalk design complete for Wellborn Road (Southwest Pkwy to Luther Street)
WEB
WEB
Goals of the Comprehensive PlanFuture Land Use and Character | Neighborhood Integrity | Economic Development | ParksMobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and opportunities of the area.
WEB WEB WEB
4
Goals of the Comprehensive PlanFuture Land Use and Character | Neighborhood Integrity | Economic Development | ParksMobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and opportunities of the area.
Wellborn Community Plan
Adopted April 2013
Progress in FY2015:
• Initiated Wellborn zoning districts
• Street overlays complete
• Sanitation transitioned to City service
• Sewer line complete
• Additional annexation of 200+ acres
• Royder Road and Greens Prairie Road
improvements funded
• Fire Station No. 7 design funded
South Knoll Area Neighborhood Plan
Adopted September 2013
Progress in FY2015:
• Park Improvements underway, including the addition of picnic units, benches, and bike racks
• Holleman Drive bike lane re-striped
• Parking removal in identified areas completed
• Sidewalk design in progress Guadalupe Drive and Langford Street
MAP MAPWEB WEB
Comprehensive Plan
Neighborhood, District & Corridor Plans WEB
WEB
5
MAP WEB
Comprehensive Plan
Neighborhood, District & Corridor Plans WEB
WEB
1,700
acres anchored
by The Med and
Scott & White
hospitals
675
employees &
230+ active
physicians at
The Med
143
beds at the new
Scott & White
hospital since
Aug. 2013
65
& older people
are among the
fastest growing
age group in CS
Medical District Master Plan
Adopted October 2012
Progress in FY2015:
• Rock Prairie Road bridge widening complete
• Economic development agreement finalized for Rock Prairie MMD #2
• Municipal Management District board appointments made by City Council
• Strategic Behavioral Health hospital and Aerofit open
• Design complete for Lick Creek Greenway Trail
• Barron Road and Lakeway Drive extensions funded and in design
• Rock Prairie Road reconstruction underway
• Rock Prairie Road widening from State Highway 6 to Medical Avenue planned
6
Comprehensive Plan
Bicycle, Pedestrian and Greenways Master Plan WEB
WEB
Bicycle, Pedestrian and Greenways Master Plan
Adopted January 2010*
Progress in FY2015:
• Free bike classes offered
• Adopt-A-Greenway Program – 8 new areas adopted
• New sidewalk along Texas Avenue (sections) from University Drive to Hensel
Drive, and along Normand Drive from Rock Prairie Road to Ponderosa Drive
• Design complete for sidewalk along Wellborn Road from Southwest Pkwy to
Luther Street, and along Dominik Drive from Stallings Drive to Munson Avenue
• Design complete for Lick Creek Greenway Trail
• Design complete for bicycle and pedestrian improvements at Holleman Drive
and Eleanor Street; George Bush Drive and Dexter Drive; George Bush Drive
and Timber Street; and Holleman Drive and Welsh Avenue
• Design in progress for sidewalk along Guadalupe Drive from Langford Street to
Nueces Drive, and along Langford Street from Haines Drive to Guadalupe Drive
. . . . . .
* Received the Project Plan of the Year from TxAPA in 2011
653
acres of city-
owned greenways
167
miles of CS
sidewalks
44+
miles of CS
bike lanes
12+
miles of CS
trails
1
2
3
4
Master Plan Goals
Improve connectivity and accessibility
Increase safety
Increase bicycling and walking outdoors
Encourage environmental stewardship
7
Comprehensive Plan
Water/Wastewater Master Plans WEB
PDF
PDF
WEB
Water System Master Plan
Adopted August 2010*
Progress in FY2015:
• Area 2 (Greens Prairie / Arrington Road) water line extension under construction
• Phased expansion of water supply resources and production capacity
• Cooling tower expansion under construction
• Sandy Point Pump Station chemical feed & storage system under construction
• Groundwater Projection Well #9 and collection line in design
. . . . . . .
* Water System Master Plan will be updated by end of fall 2015
Wastewater System Master Plan
Adopted June 2011*
Progress in FY2015:
• Bee Creek Trunkline Phase II under design
• Eastside sewer service extension in design
• Carters Creek WWTP centrifuge and electrical improvements in design
• Lick Creek WWTP generator replacement in design
. . . . . . .
* Wastewater System Master Plan will be updated by end of summer 2016
Joint Rehabilitation Projects
Older neighborhoods, redevelopment areas
Progress in FY2015:
• Eastgate utility rehabilitation project in design
• Munson utility and street rehabilitation project in design
• First phase of the Francis utility and street rehabilitation project in design
• Eisenhower and Nimitz utility and street rehabilitation projects in design
• Graham Road utility and street rehabilitation project under construction
8
Comprehensive Plan
Parks and Recreation Master Plan WEB
WEB
Parks and Recreation Master Plan
Adopted July 2011
Progress in FY2015:
• Added two synthetic multi-purpose athletic fields at Veterans Park and Athletic Complex
• Hosted about 20,000 athletes and visitors for TAAF Games of Texas
• Added two city parks and 35 acres of park property
• Completed renovations at Arboretum Park and Southwest Park
• Completed the master plan for expansion of Veterans Park and Athletic
Complex fields and facilities
• Hosted a groundbreaking for the new “Fun for All Playground” at Central Park
• Hosted large-scale public events including Trick-or-Treat at Werewolf Creek, Christmas at the Creek, and Starlight Concert Series
200+
park programs
offered in CS
57
parks
1,372
acres of
parkland
9
Comprehensive Plan
Economic Development Master Plan WEB
WEB
Economic Development Master Plan
Adopted September 2013
Progress in FY2015:
• Reinstated the Economic Development department with a director position, website and funding for FY16.
• Medical District Master Plan implementation efforts:
> Established a synthetic TIRZ for the East Side
> Established a Municipal Management District for the East Side
> Executed an Infrastructure & ED agreement for the majority of property on east side that will provide sanitary sewer and
major thoroughfares.
> Initiated design of Lakeway Drive to provide a connection parallel to Highway 6 between the St. Joseph’s and Scott & White
medical facilities.
• Initiated expansion of Veterans Park and Athletic Complex, a destination venue for sports tourism.
• Initiated redevelopment efforts along University Drive to maximize property value.
• Explored other successful economic development programs and recruitment efforts in Auburn, Alabama.
• Began discussions with Texas A&M University, Texas A&M Engineering Experiment Station, and Texas A&M AgriLife Extension
Service on partnership opportunities in commercialization and recruitment efforts.
• Began exploring opportunities in the public and private sector to establish shovel-ready development sites.
PDF
10
Comprehensive Plan
Projects in Progress
WEB
WEBStormwater Master Plan
Initiated 2011
Progress in FY2015:
• Engineering firm retained to focus on drainage
capacity/flood control projects on the public storm
sewer systems and open channels.
• Contract with USGS for two stream gauges to
collect field measured stream data
Thoroughfare Plan Update
Anticipated completion - November 2015
Project Scope:
• Update thoroughfares to respond to existing conditions
• Update street cross-sections
• Simplify thoroughfare classifications and context class
• Develop context sensitive design process
TMDL Implementation Plan
Total Maximum Daily Load, Approved August 2012 (TCEQ),
I-Plan, Approved September 2012 (EPA)
Progress in FY2015:
• I-Plan update with the Year 3 updates included
• MS4 permit renewed and current
• Sanitary Sewer Overflow (SSO) initiative is active and being maintained
• Outreach efforts including: PSAs, newsletters, and
brazoscleanwater.org information
• Monitoring is occurring and levels look good
11
Unified Development Ordinance
Amendments in Fiscal Year 2015
WEB
WEB
Single-Family Parking Amendment
Ordinance #2015-3699, adopted September 21, 2015
Added options to address parking during design of single-family subdivisions.
Non-Residential Architectural Standards
Ordinance #2015-3663, adopted May 28, 2015
Revised NRA Standards and added an alternative compliance option.
Northgate High-Density Dwelling Units
Ordinance #2015-3655, adopted April 23, 2015
Allows up to five or six individuals to reside together in a single unit in Northgate.
Wellborn Commercial Signs
Ordinance #2015-3643, adopted March 12, 2015
Allows attached signs for non-conforming commercial development in Wellborn.
Municipal Utility Districts & ETJ Lot Size
Ordinance #2015-3640, adopted February 26, 2015
Created Municipal Utility Districts (MUD) petition review bodies and permitted minimum lot size waivers in MUDs within the city’s extraterritorial jurisdiction.
New Multi-Family & Mixed-Use Zoning Districts
Ordinance #2014-3624, adopted December 18, 2014
Created MF and MU districts and retired R-4 and R-6 districts.
12
Harvey Mitchell District Plan
Implementation of the Five-Year Comprehensive Plan Report by initiating a district plan in the areasouth of Harvey Mitchell Parkway, between Earl Rudder Freeway and Texas Avenue.
Land Use Inventory & Housing Needs
Maintain an up-to-date log of land utilization and availability and evaluate whether or not the City’s
housing needs are being met into the future.
Future Land Use & Character Map Amendments
Evaluate potential land use changes to address anticipated population growth.
Multi-family Parkland Dedication
Potential alternative method to determine parkland dedication requirements for multi-family projects.
Annexation Task Force & Growth Management & Capacity amendments
Amendments to the Growth Management & Capacity chapter of the Comprehensive Plan based on
recommendations by the Annexation Task Force.
Single-Family Overlay Ordinance Amendment
More flexible single-family preservation options will be proposed as additions to existing tools.
Wellborn Zoning Districts
New zoning districts will be created to align with the goals and direction established in the Wellborn
Community Plan.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non-conformities for the commercial area at
Walton Drive and Texas Avenue to increase the viability of the area while maintaining the character, as
recommended in the Eastgate Plan.
Comprehensive Plan
2016 Priorities
WEB
WEB
WEB
College Station, the proud home of Texas A&M University and the heart of
the Research Valley, will remain a vibrant, forward-thinking, knowledge-based
community which promotes the highest quality of life for its citizens by:
- Ensuring safe, tranquil, clean, and healthy neighborhoods with enduring
character;
- Increasing and maintaining the mobility of College Station citizens through a
well planned and constructed inter-modal transportation system;
- Expecting sensitive development and management of the built and natural environment;
- Supporting well planned, quality, and sustainable growth;
- Valuing and protecting our cultural and historical community resources;
- Developing and maintaining quality cost-effective community facilities, infrastructure and services which ensure our City is cohesive and well connected; and,
- Pro-actively creating and maintaining economic and educational opportunities
for all citizens.
College Station will continue to be among the friendliest and most responsive
of communities and a demonstrated partner in maintaining and enhancing all
that is good and celebrated in the Brazos Valley. It will continue to be a place
where Texas and the world come to learn, live, and conduct business!
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0608 Name:City’s Americans with Disabilities Act (ADA) Self-
Evaluation and Transition Plan.
Status:Type:Ordinance Agenda Ready
File created:In control:10/8/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Public Hearing, presentation, possible action, and discussion regarding adoption of the City’s
Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan.
Sponsors:Venessa Garza
Indexes:
Code sections:
Attachments:Ordinance
Action ByDate Action ResultVer.
Public Hearing,presentation,possible action,and discussion regarding adoption of the City’s
Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan.
Relationship to Strategic Goals:
·Good Governance
·Core Services and Infrastructure
·Neighborhood Integrity
·Improving Mobility
Recommendation(s): Staff recommends adoption of the Plan.
Summary:
The ADA Self-Evaluation and Transition Plan outlines how the City of College Station will work to
improve accessibility by fulfilling the requirements of the ADA. The document provides
recommendations based on a self-evaluation and presents a Transition Plan for the removal of
barriers in and along facilities (buildings and public right-of-way) to improve accessibility in services,
programs, and activities offered to the public.
Over the past year, the City has worked with Kimley-Horn and Accessology to develop the first phase
of the ADA Self Evaluation and Transition Plan. Public outreach included a focus group meeting with
area organizations that serve people with disabilities and two public meetings on May 5, 2015 and
September 28, 2015 to receive input on the plan and areas around town in need of improvement.
Staff provided a draft copy of the Plan online for public comment as well.
Budget & Financial Summary:
The first phase of the Plan has identified $3.35 million in needed improvements. This included the
evaluation of three buildings, two parks, twenty signalized intersections, and three miles of sidewalks.
College Station, TX Printed on 10/15/2015Page 1 of 2
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File #:15-0608,Version:1
Attachments:
1.The ADA Self-Evaluation and Transition Plan is on file at the City Secretary’s Office and
on the City’s website at www.cstx.gov/ada <http://www.cstx.gov/ada>.
2. Ordinance
College Station, TX Printed on 10/15/2015Page 2 of 2
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ORDINANCE NO. ________
AN ORDINANCE ADOPTING THE AMERICANS WITH DISABILITIES ACT SELF-
EVALUATION AND TRANSITION PLAN OF THE CITY OF COLLEGE STATION,
TEXAS, PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE,
AND CONTAINING OTHER PROVISIONS RELATED THERETO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the "Americans with Disabilities Act (ADA) Self-Evaluation and Transition
Plan" be adopted as set out in Exhibit "A" attached hereto.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That this ordinance shall take effect immediately from and after its passage.
PASSED, ADOPTED and APPROVED this 22nd day of October, 2015.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary MAYOR
APPROVED:
_______________________________
City Attorney
ORDINANCE NO.__________________ Page 2
EXHIBIT "A"
Americans with Disabilities (ADA) Self-Evaluation and Transition Plan
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0618 Name:Appointment to Brazos Transit District Board
Status:Type:Appointment Agenda Ready
File created:In control:10/14/2015 City Council Regular
On agenda:Final action:10/22/2015
Title:Presentation, possible action, and discussion regarding appointments to the Brazos Transit District
Board.
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:101415 District, The Board Member Solicitation.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding appointments to the Brazos Transit District
Board.
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): None
Summary: Mr. Roy Kelly represents the region comprising the cities of Bryan, College Station and
Brazos County on the Board of Directors of Transit District (The District). In September, Mr. Roy
Kelly announced he will be resigning from the Board of Directors. The District sent a letter that
provides the Council the opportunity to nominate an elected official from the City of College Station
who will serving on The District Board. The term would be two four year terms. The Board meets
quarterly, generally in Bryan although on occasion they elect to have their meeting in one of the rural
counties they serve in their 16 county region.
Budget & Financial Summary: None
Attachments:
1. BTDB Letter
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