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Home My WebLink About08/13/2015 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers7:00 PMThursday, August 13, 2015 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2.Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, possible action, and discussion of minutes for: · July 23, 2015 Workshop · July 23, 2015 Regular Council Meeting · July 28, 2015 Special Meeting 15-04202a. Sponsors:Mashburn WKSHP072315 DRAFT Minutes.docx RM072315 DRAFT Minutes.docx SM072815 DRAFT Minutes.docx Attachments: Presentation, possible action, and discussion on an ordinance authorizing a General Election to be held on November 3, 2015, for the purpose of electing City Councilmembers, Place 4 and 6, by the qualified voters of the City of College Station, establishing early voting locations, polling places for this election and making provisions for conducting the election. 15-03632b. Page 1 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final (Presentación, posible acción y discusión acerca de una ordenanza que autorice Elecciones Generales a celebrarse el 3 de noviembre de 2015, con el propósito de elegir a los Miembros del Consejo de la Ciudad, Puestos n úmero 4 y 6, por los votantes calificados de la Ciudad de College Station, estableciendo los puestos de votaciones tempranas, los centros de votaciones para estas elecciones e indicando las estipulaciones para realizar las elecciones.) Sponsors:Mashburn ORD Ordering November 2015 General Election (1).doc ORD Ordering November 2015 General Election (2) Spanish.doc Attachments: Presentation, possible action, and discussion on an interlocal government agreement with Brazos County for the conduct and management of the City of College Station General Election and Bond Election that will be held on Tuesday, November 3, 2015. (Presentación, posible acción y discusión acerca de un acuerdo de gobierno interlocal con el Condado de Brazos para celebrar y administrar las Elecciones Generales y elecci ón de bonos de la Ciudad de College Station a celebrarse el d ía martes 3 de noviembre de 2015.) 15-03642c. Sponsors:Mashburn ILA 2015.doc ILA 2015 - Spanish.doc Attachments: Presentation, possible action, and discussion regarding a contract with Dunham Engineering for professional services to design and inspect the recoating of the interior of the Park Place Water Tower, at a total cost of $100,000. 15-03782d. Sponsors:Coleman Contract.tifAttachments: Presentation, possible action, and discussion on the consideration of an ordinance amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, C “Four-Way Stop Intersections ”, Traffic Schedule II - “Four-Way Stop Intersections”, of the Code of Ordinances of the City of College Station, Texas, by implementing all-way stop control intersections at the intersections of WS Phillips Parkway and Barron Cut Off Road, WS Phillips Parkway and Brewster, and WS Phillips Parkway and Victoria Avenue. 15-03932e. Sponsors:Rother Page 2 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final Map - 4-Way Stops along WS Phillips Parkway.pdf Ordinance - 4-Way Stops along WS Phillips Parkway.docx Attachments: Presentation, possible action, and discussion on approving job order construction contracts #15300297 and #15300298 for various facilities corrective maintenance services from Jamail & Smith Construction, LP in the amount of $201,957.54 and Facilities Sources in the amount of $64,192.93, for a total award amount of $266,150.47. Contract pricing is available from Jamail & Smith Construction, LP through the Texas Multiple Award Schedule (Contract TXMAS-14-56090). Contract pricing is available from The Cooperative Purchasing Network (TCPN Contract #R5083) for Facilities Sources. 15-03942f. Sponsors:Harmon Presentation, possible action, and discussion on an ordinance amending Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets”, Traffic Schedule XIII, “Temporary Speed Limits” by amending the Graham Road speed limit between Longmire Drive and Dove Crossing Lane to 30 mph during the Graham Road Rehabilitation Project. 15-03952g. Sponsors:Rother Speed Zone Map.pdf Graham Road Temporary Speed Limit Reduction Ordinance.docx Attachments: Presentation, possible action, and discussion regarding construction contract 15300300 with Elliott Construction, in the amount of $860,022.50 for the Graham Road Rehabilitation Project. 15-03962h. Sponsors:Harmon 15-056 Tab.pdf Graham Road Map.pdf Attachments: Presentation, possible action, and discussion on professional services contract no. 15300337 with Mitchell & Morgan, LLP in the amount of $328,538 for the professional engineering services related to the design of the Greens Prairie Trail Rehabilitation Project. 15-03972i. Sponsors:Harmon Project Map.pdfAttachments: Presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control 15-04002j. Page 3 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final Devices”, K “Intersections Controlled by No Right Turn or No Left Turn Signs”, Traffic Schedule VIII - “No Right Turn and No Left Turn” by adding WS Phillips Parkway for Southeast Traffic - No Left-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection and WS Phillips Parkway for Northeast Traffic - No Right -Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection. Sponsors:Rother Map - No Left and No Right - WS Phillips into Spring Creek Elementary.pdf Ordinance - No Left and No Right - WS Phillips into Spring Creek Elementary.doc Attachments: Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2 "Traffic Control Devices" F “School Zones” , Traffic Schedule V- “School Zones” to include school zones along WS Phillips Parkway, Brewster Drive, and Dunlap Loop for Spring Creek Elementary School. 15-04012k. Sponsors:Rother School Zone - Map - WS Phillips, Brewster, and Dunlap.pdf School Zone - Ordinance - WS Phillips, Brewster, and Dunlap.docx Attachments: Presentation, possible action, and discussion on professional services contract number 15-125 with Jones & Carter, Inc. in the amount of $743,000., for the design, bidding, and construction administration for the Well No. 9 Combined Project and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. 15-04022l. Sponsors:Harmon Well 9 Map.pdf Well #9 and Collection Line DRR.pdf Attachments: Presentation, possible action, and discussion on approving a contract for the grant of federal HOME Community Housing Development Organization (CHDO) Set-Aside funds with Elder-Aid, Inc. in the amount of $308,411 for acquisition and rehabilitation of four (4) existing dwelling units to be used as affordable rental housing for income-eligible elderly households. 15-04072m. Sponsors:Eller Elder Aid Grant Contract Final 2015 Rental_7-28-2015.pdfAttachments: Presentation, possible action, and discussion approving the renewal of the City’s annual copy and print services price agreements with estimated annual expenditures to Alphagraphics 15-04242n. Page 4 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final (formerly Tops Printing) not to exceed $80,000; Copy Corner not to exceed $40,000; and Office Depot (available through the National Intergovernmental Purchasing Alliance Cooperative (NIPA)) not to exceed $20,000. The total amount for Copy and Print Services is not to exceed $140,000. Sponsors:Kersten Bid 14-072 Copy and Print - AlphaGraphics-signed.pdf Bid 14-072 Copy and Print - Signed Copy Corner.pdf Attachments: Presentation, possible action, and discussion on a bid award for the annual purchase of electric distribution poles, which will be maintained in electrical inventory and expended as needed. The total recommended award is $504,089 to Techline, Inc. 15-04252o. Sponsors:Kersten 15-062 Tabulation.pdfAttachments: Presentation, possible action, and discussion on calling a public hearing on the City of College Station FY 2015-2016 Proposed Budget for Thursday September 10, 2014 at 7:00 PM in the City Hall Council Chambers. 15-04262p. Sponsors:Kersten Presentation, possible action, and discussion regarding approval of a resolution authorizing the Mayor to approve the Plan of Finance, the Issuance of New Hope Cultural Education Facilities Finance Corporation for MRC Senior Living Revenue Bonds and the project to be acquired with the proceeds of such bonds. 15-04282q. Sponsors:Kersten 7-10-15-Consent-Resolution-REVISED 2.docx MPH letter.pdf Munites to Public Hearing-MPH.pdf Attachments: Presentation, possible action, and discussion approving a resolution authorizing a License to Encroach Agreement with Jim Easterly regarding the 6.04 square foot encroachment in to the public utility easement area of a portion of a structure located at Lot 1R, Block 4, Section 2, Summit Crossing Phase 1, according to the plat recorded in Volume 11180, Page 150 of the Official Records of Brazos County, Texas. 15-04322r. Sponsors:Cotter Page 5 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final Vicinity Map Location Map License Agreement Exhibit A (Survey) Lonetree Lic to Encr Agree 7-31-15.docx Lonetree Lic to Encr Resol 7-31-15.docx 6- Application.pdf Attachments: Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing.· The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations ”, E “Parking Regulations of Certain Described Areas ”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime ”, to remove parking along Munson Avenue. 15-04031. Sponsors:Rother Map - No Parking - Munson Avenue.pdf Park Removal Ordinance - Munson Avenue.docx Attachments: Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations ”, E “Parking 15-04042. Page 6 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final Regulations of Certain Described Areas ”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime ”, along WS Phillips Parkway, Brewster Drive, and Dunlap Loop. Sponsors:Rother No Park, Stand, Stop - Map - WS Phillips, Brewster, and Dunlap.pdf No Park, Stand, Stop - Ordinance - WS Phillips, Brewster, and Dunlap.docx Attachments: Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations ”, E “Parking Regulations of Certain Described Areas ”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime ”, to remove parking along Cherry Street between Tauber and Stasney Street. 15-04173. Sponsors:Rother Cherry Street - Parking Removal.pdf Park Removal Ordinance - Cherry Street.docx Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from GC General Commercial and OV Corridor Overlay to GC General Commercial for approximately 4.73 acres being Lot 1, Block 16 of Glenhaven Estates Phase 6, generally located on the southwest corner of University Drive East and Glenhaven Drive. 15-04334. Sponsors:Bombek Background Information Aerial& Small Area Map (SAM) Ordinance Attachments: Presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries for approximately 20.872 acres from R Rural to 17.14 acres of RS Restricted Suburban and 3.732 acres of SC Suburban Commercial, both tracts being located in the Thomas Caruthers League, Abstract No .9, College Station, Brazos County, Texas. Said Tracts being portions of the remainder of a called 26.25 acre tract as described by a deed to Dale W. Conrad and Wife, Reba J. Conrad recorded in Volume 460, Page 505 of the Deed Records of Brazos County, Texas; generally located at 4201 15-04315. Page 7 College Station, TX Printed on 8/7/2015 August 13, 2015City Council Regular Meeting Agenda - Final Rock Prairie Road, and more generally located at the northeast corner of Rock Prairie Road and Bird Pond Road. Sponsors:Prochazka Background Aerial & Small Area Map Letter from the Applicant Ordinance Attachments: 6. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED _____________________ City Manager I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on August 7, 2015 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3541 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. Page 8 College Station, TX Printed on 8/7/2015 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0420 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:7/27/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion of minutes for: ·July 23, 2015 Workshop ·July 23, 2015 Regular Council Meeting ·July 28, 2015 Special Meeting Sponsors:Sherry Mashburn Indexes: Code sections: Attachments:WKSHP072315 DRAFT Minutes.pdf RM072315 DRAFT Minutes.pdf SM072815 DRAFT Minutes.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion of minutes for: •July 23, 2015 Workshop •July 23, 2015 Regular Council Meeting •July 28, 2015 Special Meeting Relationship to Strategic Goals: ·Good Governance Recommendation(s): Approval Summary: None Budget & Financial Summary: None Attachments: •July 23, 2015 Workshop •July 23, 2015 Regular Council Meeting •July 28, 2015 Special Meeting College Station, TX Printed on 8/7/2015Page 1 of 1 powered by Legistar™ WKSHP072315Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JULY 23, 2015 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, via videoconference after roll call Steve Aldrich Karl Mooney John Nichols, absent Julie Schultz, via videoconference James Benham, via videoconference City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present The Workshop of the College Station City Council was called to order by Mayor Berry at 4:42 p.m. on Thursday, July 23, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney and §551.072-Real Estate, the College Station City Council convened into Executive Session at 4:43 p.m. on Thursday, July 23, 2015 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District WKSHP072315Minutes Page 2  Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court of Brazos County, Texas  City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804- CV-85, In the 85th Judicial District Court, Brazos County, Texas. B. Consultation with Attorney to seek legal advice; to wit:  Legal advice regarding aquatics outsourcing request for proposals. C. Deliberation on the purchase, exchange, lease or value of real property; to wit:  Property located at or near 204-220 Holleman Drive in College Station. The Executive Session adjourned at 5:39 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2g was pulled for clarification. At 5:57 p.m., the meeting was paused due to difficulties with video being received by remote Councilmembers. At 5:59 p.m., the meeting resumed. (2g): Carol Cotter, Assistant City Engineer, stated her opinion that the collection of fees has been successful. 5. Presentation, possible action, and discussion regarding Hosting of Christmas in the Park event by City of College Station Parks and Recreation Department at Stephen C. Beachy Central Park. David Schmitz, Director of Parks and Recreation, introduced Gerry Logan, Recreation Supervisor, who reported that community input has necessitated moving the Christmas event from Wolf Pen Creek back to Central Park. This will allow the department to consolidate all Christmas Light displays and offer a no-cost option for viewing of a large light display. The key event aspects will remain the same, to include pictures with Santa, a hayride through the light displays along the park trails, holiday-themed vendors and musical performances, etc. Staff recommends returning the event to Central Park to meet the requests from the community. 6. Presentation, possible action, and discussion regarding a possible YMCA in the College Station area. WKSHP072315Minutes Page 3 Councilmember Mooney requested that this item be brought before the Council for direction. He presented a document to council which gave information on community needs, efforts to establish, funding sources, costs, and possible solutions to a local natatorium which could feasibly be fulfilled by a YMCA in the community. 7. Council Calendar Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham requested an item to discuss using the Northgate Parking area for special uses such as events. Councilmember Shultz requested an item to discuss other uses for HOT tax funds. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Boa rd of Adjustments. Mayor Berry gave an update on the Research Valley Partnership and the Metropolitan Planning Organization. Councilmember Mooney gave an update on the Convention & Visitors Bureau 10 . Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:58 p.m. on Thursday, July 23, 2015. WKSHP072315Minutes Page 4 ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary RM072315 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JULY 23, 2015 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, via videoconference Steve Aldrich Karl Mooney John Nichols, absent Julie Schultz, via videoconference James Benham, via videoconference City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator Call to Order and Announce a Quorum is Present The Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:09 p.m. on Thursday, July 23, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Aldrich, the City Council voted six (6) for and none (0) opposed, to approve the Absence Request by Councilmember Nichols. The motion carried unanimously. Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Pfc. Analaura Esparza Gutierrez. RM072315 Minutes Page 2 Frank Duchmascho, 1004 Woodhaven Circle, stated that he would like to see the bond item for a community center moved to the top of the ballot in the 2015 Bond Election, citing what he feels is significant usage of the current facility and safety concerns. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  July 9, 2015 Workshop  July 9, 2015 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding the approval of Resolution 07- 23-15-2b, adopting the City’s proposed Program Year (PY) 2015-2019 Consolidated Plan and establishment of a Community Development Program as described in Chapter 373 of the Texas Local Government Code. 2c. Presentation, possible action, and discussion on a lease agreement with Wirestar Inc. for lease of City Fiber Optic Cable Facilities. 2d. Presentation, possible action, and discussion regarding awarding the bid and approval of an annual price agreement with BWI Companies, for an amount not to exceed $94,527; for the annual purchase of athletic field maintenance materials to include fertilizers, chemicals, pesticides, herbicides, winter over-seed, infield material, grass seed and turf amendments. 2e. Presentation, possible action, and discussion regarding the approval of Resolution 07- 23-15-2e, adopting the City’s proposed Program Year (PY) 2015 Annual Action Plan and Community Development Budget. 2f. Presentation, possible action, and discussion on a bid award for the purchase of six 145kV potential transformers, which will be maintained in electrical inventory and expended as needed. The total recommended award is $50,922 to Instrument Transf ormer Equipment Corp. 2g. Presentation, possible action, and discussion on Semi-Annual Report for Impact Fees 92-01, 97-01, 97-02B, 99-01, and 03-02. 2h. Presentation, possible action, and discussion authorizing the payment of Retention and Expansion, and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds. 2i. Presentation, possible action, and discussion regarding the rejection of all proposals received for Aquatics Management Services, RFP 15-039. Item 2c was pulled from the agenda and not considered. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less item 2c. The motion carried unanimously. RM072315 Minutes Page 3 REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3674, vacating and abandoning two public utility easements located at 2045 Jones Butler Road as follows: A 0.167 acre portion of a 20-foot wide public utility easement as recorded in Volume 5282, Page 221 of the Deed Records of Brazos County, Texas and a 94 square foot public utility easement as recorded in Volume 6961, Page 201 of the Deed Records of Brazos County, Texas. Carol Cotter, Assistant City Engineer, stated that these two easement abandonments accommodate future development of the subject property in accordance with the approved Planned Development District (PDD) zoning. The City has received a temporary blanket easement for the entire site which will continue to provide access to public and private utilities until infrastructure is removed and relocated at the owners’ expense and a new public utility easement is granted with the future site development. Staff recommends approval. At approximately 7:16 p.m., Mayor Berry opened the Public Hearing. There being no further comments, the Public Hearing was closed at 7:16 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Aldrich, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3674, vacating and abandoning two public utility easements located at 2045 Jones Butler Road as follows: A 0.167 acre portion of a 20-foot wide public utility easement as recorded in Volume 5282, Page 221 of the Deed Records of Brazos County, Texas and a 94 square foot public utility easement as recorded in Volume 6961, Page 201 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discuss ion approving Ordinance 2015- 3675, vacating and abandoning three public utility easements and an access & public utility easement located at 2315 & 2317 Texas Avenue South: a 20 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, a 5 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, a 10 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, and a 10-foot wide access and public utility easement recorded in Volume 488, Page 519 of the Deed Records of Brazos County, Texas. Carol Cotter, Assistant City Engineer, stated that these easement abandonments will accommodate future development of the subject property in accordance with the approved Multi- Family (R-4) zoning. There are no public or private utilities in the subject portion of easement to be abandoned, and staff recommends approval. At approximately 7:20 p.m., Mayor Berry opened the Public Hearing. RM072315 Minutes Page 4 There being no further comments, the Public Hearing was closed at 7:20 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Aldrich, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3675 vacating and abandoning three public utility easements and an access & public utility easement located at 2315 & 2317 Texas Avenue South: a 20 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, a 5 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, a 10 foot wide public utility easement recorded in Volume 6112, Page 149 of the Deed Records of Brazos County, Texas, and a 10-foot wide access and public utility easement recorded in Volume 488, Page 519 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3676, amending Chapter 12, Unified Development Ordinance, Section 12-3.16, “Development Review Procedures, Conditional Use Permit”’ for multi-family on the first floor in the WPC Wolf Pen Creek District, more specifically for The Lofts at Wolf Pen Creek, consisting of approximately 7.4 acres of The Lofts-WPC, Block 1, Lot 1, and A004601 M Rector (ICL) Tracts 54.1, located at 614 Holleman Drive East, more generally located at the southwest corner of Holleman Drive East and Dartmouth Street. Jessica Bullock, Planning and Development, reported that this request is for a Conditional Use Permit use only, to allow multi-family on the entire first floor of the Lofts at Wolf Pen Creek. In 2007, the City Council approved a CUP on the subject property permitting multi-family on the first floor of the development with the condition that at least 9,000 square feet of retail / restaurant use be retained. The Planning and Zoning Commission considered this item at their July 2 meeting and voted 4-0 to recommend approval of the rezoning to allow multi-family use on the entire first floor of the Lofts at Wolf Pen Creek. Staff recommends approval with the condition that at least 4,500 square feet of commercial space be retained on the first floor. At approximately 7:53 p.m., Mayor Berry opened the Public Hearing. There being no further comments, the Public Hearing was closed at 7:53 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Aldrich, the City Council voted five (5) for and one (1) opposed, with Councilmember Shultz voting against, to adopt Ordinance 2015-3676 amending Chapter 12, Unified Development Ordinance, Section 12-3.16, “Development Review Procedures, Conditional Use Permit”’ for multi-family on the first floor in the WPC Wolf Pen Creek District, more specifically for The Lofts at Wolf Pen Creek, consisting of approximately 7.4 acres of The Lofts-WPC, Block 1, Lot 1, and A004601 M Rector (ICL) Tracts 54.1, located at 614 Holleman Drive East, more generally located at the southwest corner of Holleman Drive East and Dartmouth Street. The motion carried. RM072315 Minutes Page 5 4. Presentation, possible action, and discussion regarding the citizen appointment to the Research Valley Partnership Board of Directors. Aubrey Nettles, Special Projects Coordinator, explained that this appointment is to replace one of three College Station appointees to the RVP Board of Directors. The seat is currently held by Tedi Ellison. The appointment is for a three year term that will conclude in May 2018. MOTION: Upon a motion made by Councilmember Benham, and a second by Councilmember Mooney, the City Council voted six (6), for and none (0) opposed, to appoint Jim Jeff to the RVP Board of Directors. The motion carried unanimously. 5. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:05 p.m. on Thursday, July 23, 2015. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary SM031015 Minutes Page 1 MINUTES OF THE CITY COUNCIL SPECIAL MEETING CITY OF COLLEGE STATION JULY 28, 2015 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, via videoconference City Staff: Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Special Meeting of the College Station City Council was called to order by Mayor Berry at 7:00 p.m. on Tuesday, July 28, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Presentation, possible action, and discussion on the 2015 Bond Citizen Advisory Committee’s prioritized project recommendations for the potential 2015 bond election. Aubrey Nettles, Special Projects Coordinator, provided Council with further information on the potential 2015 bond election. She stated that the Citizen Advisory Committee (CAC) rankings are at the core of staff’s recommendations. Recent legislation will enable College Station to use HOT funds for new parks. She also addressed other legislation that would impact a bond election and updated Council on TXDOT funding for shovel–ready projects and other possible funding partnerships. Chuck Gilman, Deputy City Manager, reiterated that several factors have changed. He said that staff does not want to take away from the CAC’s hard work, but staff is proposing changes to SM031015 Minutes Page 2 some of the transportation projects to help stretch the tax dollars. One option is to use Certificates of Obligation for transportation projects. Jeff Kersten, Assistant City Manager, spoke on the proposed facilities projects. He suggested utilizing some of our cash, approximately $1 million per year, to pay for the traffic sig nals, sidewalks/oversized participation funds, and the system wide park improvements. Construction of a new Police Station and Fire Station #7 were discussed. The Fire Station could be deferred until such time as the school district addresses their build-out. He noted that the Community Center includes a Senior Center. Staff recommends doing the design work for the Police Station, Fire Station, and Community Center before committing to construction projects through General Obligation or Certificates of Obligation. This discussion will be continued at the August 13 meeting, and the election must be called by August 24. Staff was asked to bring back the transportation projects for consideration for a general bond election. 3. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Special Meeting of the City Council at 8:25 p.m. on Tuesday, July 28, 2015. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0363 Name:Ordering General Election Status:Type:Ordinance Consent Agenda File created:In control:7/1/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on an ordinance authorizing a General Election to be held on November 3, 2015, for the purpose of electing City Councilmembers, Place 4 and 6, by the qualified voters of the City of College Station, establishing early voting locations, polling places for this election and making provisions for conducting the election. (Presentación, posible acción y discusión acerca de una ordenanza que autorice Elecciones Generales a celebrarse el 3 de noviembre de 2015, con el propósito de elegir a los Miembros del Consejo de la Ciudad, Puestos número 4 y 6, por los votantes calificados de la Ciudad de College Station, estableciendo los puestos de votaciones tempranas, los centros de votaciones para estas elecciones e indicando las estipulaciones para realizar las elecciones.) Sponsors:Sherry Mashburn Indexes: Code sections: Attachments:ORD Ordering November 2015 General Election (1).pdf ORD Ordering November 2015 General Election (2) Spanish.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on an ordinance authorizing a General Election to be held on November 3,2015,for the purpose of electing City Councilmembers,Place 4 and 6,by the qualified voters of the City of College Station,establishing early voting locations,polling places for this election and making provisions for conducting the election. (Presentación, posible acción y discusión acerca de una ordenanza que autorice Elecciones Generales a celebrarse el 3 de noviembre de 2015, con el propósito de elegir a los Miembros del Consejo de la Ciudad, Puestos número 4 y 6, por los votantes calificados de la Ciudad de College Station, estableciendo los puestos de votaciones tempranas, los centros de votaciones para estas elecciones e indicando las estipulaciones para realizar las elecciones.) Recommendation (Recomendación):Approve as presented to the City Council. (Aprobar en cuanto sea presentado ante el Consejo de la Ciudad.) Summary (Resumen):The ordinance calls a general election to be held on November 3, 2015 and provides a possible run-off date for December 15, 2015. (La ordenanza convoca a elecciones generales para celebrarse el 3 de noviembre de 2015 y proporciona una fecha posible de segunda vuelta para el 15 de diciembre de 2015.) Budget &Financial Summary (Presupuesto y Resumen Financiero):The Brazos County Clerk provided a conservative estimate of $95,000 for this year’s election.The cost will be split among the entities on the ballot.This does not include the cost to publish the Notice of Election.The Notice must be published in English and Spanish and must appear in The Eagle and La Voz. (El Oficial del Condado de Brazos realizó un cálculo conservador de $95,000 para las elecciones de este año.El costo se dividirá entre las entidades indicadas en la boleta de votación.Este cálculo noCollege Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0363,Version:1 este año.El costo se dividirá entre las entidades indicadas en la boleta de votación.Este cálculo no incluye el costo de publicar la Notificación de las Elecciones.La Notificación deberá ser publicada en inglés y en español y deberá aparecer en los periódicos The Eagle y La Voz.) Attachments (Documentos adjuntos): •Ordinance (Ordenanza) College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ ORDINANCE NO. ______________ AN ORDINANCE AUTHORIZING A GENERAL ELECTION TO BE HELD ON NOVEMBER 3, 2015, FOR THE PURPOSE OF ELECTING CITY COUNCILMEMBERS, PLACE 4 AND 6, BY THE QUALIFIED VOTERS OF THE CITY OF COLLEGE STATION; ESTABLISHING EARLY VOTING LOCATIONS AND POLLING PLACES FOR THIS ELECTION; AND MAKING PROVISIONS FOR CONDUCTING THE ELECTION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION: SECTION 1. A general election is ordered to be held by the City of College Station (the “City”) at the various polling places and election precincts within the corporate limits of the City, as hereinafter designated, on November 3, 2015 from the hours of 7:00 a.m. to 7:00 p.m. This general election will be conducted jointly with Brazos County and will be administered for the City by the Brazos County Clerk, but this general election is not a county-wide election. At this election the qualified voters of the City will elect two City Councilmembers for Place 4 and 6 respectively with each position having a term of three years. SECTION 2. Should any candidate in the general election fail to receive a majority vote, then in that event a runoff election shall be ordered for every place in the general election to which no one was elected as required by Section 17 (d) of the City Charter, as amended. In the event it becomes necessary to conduct a runoff election, it shall be held on Tuesday, December 15, 2015. Canvass of the returns of the runoff election, if necessary, shall be held no earlier than the 8th day and no later than the 11th day following the date of the runoff election or on the next regular business day if the 11th day falls on a Saturday, Sunday or official state holiday. SECTION 3. The Vote Centers (polling locations) for College Station for this election shall be as follows: Vote Centers Vote Centers Arena Hall 2906 Tabor Road Bryan, Texas Church of the Nazarene 2122 E William J Bryan Pkwy Bryan, Texas Lincoln Center 1000 Eleanor College Station, Texas Castle Heights Baptist Church 4504 E. Hwy 21 Bryan, Texas Memorial Student Center (MSC), 2408, 2nd Fl Texas A&M Campus, Joe Routt Blvd. College Station, Texas First Baptist Church - Bryan 3100 Cambridge Drive Bryan, Texas College Station ISD Administration Building 1812 Welsh College Station, Texas Living Hope Baptist Church 4170 Texas 6 Frontage Rd College Station, Texas Parkway Baptist Church 1501 Southwest Parkway College Station, Texas Beacon Baptist Church 2001 East Villa Maria Road Bryan, Texas College Station City Hall 1101 Texas Avenue College Station, Texas Aldersgate Methodist Church 2201 Earl Rudder Freeway College Station, Texas Wellborn Community Center 4119 W. Greens Prairie Road College Station, Texas Fellowship Freewill Baptist Church 1228 W. Villa Maria Road Bryan, Texas Siegert Center – Smetana 1830 Smetana Road Bryan, Texas Christ United Methodist Church 4201 State Highway 6, South College Station, Texas Pct. 4 Volunteer Fire Station (Brushy) 6357 Raymond Stotzer Pkwy College Station, Texas St. Francis Episcopal Church 1101 Rock Prairie Road College Station, Texas Zion Church of Kurten 977 N. FM 2038 Kurten, Texas Galilee Baptist Church 804 N. Logan Bryan, Texas Millican Community Center 22284 Pierce Street Millican, Texas College Heights Assembly of God 4100 Old College Rd. Bryan, Texas Brazos County Admin. Building 200 South Texas Ave. Bryan, Texas Brazos Center 3232 Briarcrest Drive Bryan, Texas Momentum Church 1216 Beck St. Bryan, Texas GW Williams Tabernacle 311 Waco St. Bryan, Texas SECTION 4. Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by personal appearance for the general election shall be October 19 through October 30, 2015. Optical scan ballots shall be used for early voting by mail and direct recording electronic voting machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections shall be the County Clerk. She shall determine the number of election workers to be hired and arrange for training of all election workers. Early voting by personal appearance for the general election shall be conducted jointly at the locations and on the following dates and times specified by the Brazos County Clerk: Brazos County Administration Building – 200 S. Texas Ave., Bryan, Texas Arena Hall – 2906 Tabor Road, Bryan, Texas Galilee Baptist Church – 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility – 1603 Graham Rod, College Station, Texas Memorial Student Center - Room 526, A&M Campus, Joe Routt Blvd., College Station, Texas October 19 – October 23 8:00 am – 5:00 pm (Monday – Friday) October 26 – October 28 8:00 am – 5:00 pm (Monday – Wednesday) October 29 & October 30 8:00 am – 8:00 pm (Thursday & Friday) SECTION 5. Early voting by mail ballot shall be conducted in accordance with applicable provisions of the Texas Election Code. The address of 300 E. 26th Street, Suite 120, Bryan, Texas 77803, shall be the early voting clerk's mailing address to which ballot applications and ballots voted by mail may be sent for the City. SECTION 6. All early votes and other votes to be processed in accordance with early voting procedures pursuant to the Texas Election Code shall be delivered to the Early Voting Ballot Board at the Brazos County Clerk’s office. Early votes shall be counted at the central counting station. The Early Voting Ballot Board shall perform in accordance with applicable provisions of the Election Code. SECTION 7. A Direct Record Electronic (“DRE”) System, as the term is defined in the Texas Election Code, shall be utilized in connection with the election. This system shall be utilized for all early voting as well as for all precinct voting conducted on Election Day. The Brazos County Clerk will appoint a programmer, who shall prepare a program for the automatic tabulating equipment. Ample voting equipment shall be provided for early voting and in each of the various precincts on Election Day. The central counting station is established as the Brazos Center, 3232 Briarcrest Drive, Bryan, Texas. SECTION 8. The Brazos County Clerk will appoint the Early Voting Ballot Board, a Presiding Judge of the Central Counting Station, a Tabulation Supervisor of the Central Counting Station, and a Central Counting Station Manager. SECTION 9. The election will be held in accordance with the provisions of the Charter and Ordinances of the City of College Station and the laws of the State of Texas. SECTION 10. Notice of the election, including a Spanish translation thereof, will be published at least once in a newspaper published in College Station on or after October 4, 2015 and on or before October 24, 2015, and will be posted on the bulletin board at City Hall on or before October 13, 2015. SECTION 11. A writ of election as required by the Texas Election Code will be delivered on or before October 19, 2015 by the Brazos County Clerk to the presiding and alternate judges of each election precinct in which the election is ordered to be held. SECTION 12. Testing of the automatic tabulating equipment will be performed and notice thereof will be given in accordance with Subchapter D of Chapter 127 of the Texas Election Code. SECTION 13. If any portion of this Ordinance is held invalid by a court of competent jurisdiction, the remaining provisions of this Ordinance shall remain in full force and effect. SECTION 14. That this ordinance shall be effective immediately upon adoption. APPROVED AND ADOPTED by the City Council of the City of College Station this ____ day of _________________, 2015. CITY OF COLLEGE STATION: __________________________________ Nancy Berry, Mayor ATTEST: _____________________________________ Sherry Mashburn, City Secretary APPROVED AS TO FORM: _____________________________________ Carla Robinson, City Attorney ORDENANZA NO. ______________ UNA ORDENANZA AUTORIZANDO ELECCIONES GENERALES A CELEBRARSE EL 3 DE NOVIEMBRE DE 2015, CON EL PROPÓSITO DE ELEGIR MIEMBROS DEL CONSEJO, PARA LOS PUESTOS NÚMERO 4 Y 6, ESTABLECIENDO LOS CENTROS DE VOTACIONES TEMPRANAS Y CENTROS DE VOTACIONES PARA EL DÍA DE LAS ELECCIONES; Y LOS ARREGLOS NECESARIOS PARA DIRIGIR DICHAS ELECCIONES. POR LO TANTO, El CONSEJO DE LA CIUDAD DE COLLEGE STATION DISPONE LO SIGUIENTE: SECCIÓN 1. Se ordenan elecciones generales a celebrarse para la Ciudad de College Station (la “Ciudad”) en los diferentes centros de votaciones y distritos electorales dentro de los límites corporativos de la Ciudad, como se designa en este documento, el 3 de noviembre de 2015 de las 7:00 a.m. a las 7:00 p.m. Estas elecciones generales de la Ciudad se celebrarán conjuntamente con el Condado de Brazos y serán administradas para la Ciudad por el Oficial de Elecciones del Condado de Brazos; pero estas elecciones generales no serán elecciones para todo el condado. En estas elecciones, los votantes calificados de la Ciudad elegirán a tres Miembros del Consejo de la Ciudad para los Puestos número 4 y 6 respectivamente en donde cada puesto tendrá un término de tres años. SECCIÓN 2. Si algún candidato en las elecciones generales no recibiese una mayoría de votos, entonces en esa ocasión se ordenarán elecciones de segunda vuelta para cada puesto en las elecciones generales en las cuales nadie fue elegido, como se requiere en la Sección 17(d) de los Estatutos de la Ciudad, según la enmienda. En caso fuese necesario realizar elecciones de segunda vuelta, éstas se celebrarán el martes 15 de diciembre de 2015. El escrutinio de los votos de las elecciones de segunda vuelta no se podrán realizar antes del 8vo día ni pasarse del 11vo día después de la fecha de las elecciones de segunda vuelta. SECCIÓN 3. Los Centros de Votaciones para College Station para estas elecciones será como se indica a continuación: Centros de Votaciones Centros de Votaciones Arena Hall [Salón Arena] 2906 Tabor Road Bryan, Texas Church of the Nazarene [Iglesia del Nazareno] 2122 E William J Bryan Pkwy Bryan, Texas Lincoln Center [Centro Lincoln] 1000 Eleanor College Station, Texas Castle Heights Baptist Church [Iglesia Bautista Castle Heights] 4504 E. Hwy 21 Bryan, Texas Memorial Student Center (MSC), 2408, 2nd Fl [Centro Conmemorativo Estudiantil Salón 2408] Texas A&M Campus, Joe Routt Blvd. College Station, Texas First Baptist Church - Bryan [Iglesia Bautista en Bryan First Baptist] 3100 Cambridge Drive Bryan, Texas College Station ISD Administration Building [Edificio Administrativo del Distrito Escolar Independiente de College Station] 1812 Welsh College Station, Texas Living Hope Baptist Church [Iglesia Bautista Living Hope] 4170 Texas 6 Frontage Rd College Station, Texas Parkway Baptist Church [Iglesia Bautista Parkway] 1501 Southwest Parkway College Station, Texas Beacon Baptist Church [Iglesia Bautista Beacon] 2001 East Villa Maria Road Bryan, Texas College Station City Hall [Municipalidad de College Station] 1101 Texas Avenue College Station, Texas Aldersgate Methodist Church [Iglesia Metodista Aldersgate] 2201 Earl Rudder Freeway College Station, Texas Wellborn Community Center [Centro Comunitario de Wellborn] 4119 W. Greens Prairie Road College Station, Texas Fellowship Freewill Baptist Church [Iglesia Bautista Fellowship Freewill] 1228 W. Villa Maria Road Bryan, Texas Siegert Center – Smetana [Centro Siegert - Smetana] 1830 Smetana Road Bryan, Texas Christ United Methodist Church [Iglesia Metodista Christ United] 4201 State Highway 6, South College Station, Texas Pct. 4 Volunteer Fire Station (Brushy) [Estación de Bomberos Voluntarios Distrito 4 (Brushy)] 6357 Raymond Stotzer Pkwy College Station, Texas St. Francis Episcopal Church [Iglesia Episcopal St. Francis] 1101 Rock Prairie Road College Station, Texas Zion Church of Kurten [Iglesia Zion en Kurten] 977 N. FM 2038 Kurten, Texas Galilee Baptist Church [Iglesia Bautista Galilee] 804 N. Logan Bryan, Texas Millican Community Center [Centro Comunitario de Millican] 22284 Pierce Street Millican, Texas College Heights Assembly of God [Iglesia College Heights Assembly of God] 4100 Old College Rd. Bryan, Texas Brazos County Admin. Building [Edificio Administrativo del Condado de Brazos] 200 South Texas Ave. Bryan, Texas Brazos Center [Centro de Brazos] 3232 Briarcrest Drive Bryan, Texas Momentum Church [Igelesia Momentum] 1216 Beck St. Bryan, Texas GW Williams Tabernacle [GW Williams Tabernáculo] 311 Waco St. Bryan, Texas SECCIÓN 4. Las elecciones tempranas conjuntas se realizarán en persona y por correo. El período para las votaciones tempranas en persona para las elecciones generales será del 19 al 30 de octubre de 2015. Las boletas electorales de escaneo óptico serán utilizadas para las votaciones tempranas por correo y las máquinas electrónicas de registro directo serán utilizadas para las votaciones tempranas en persona. El Oficial de las Votaciones Tempranas para dichas elecciones será el Oficial del Condado. Ella determinará el número de personas a contratar y hará los arreglos necesarios para la capacitación de todas las personas contratadas para trabajar en las elecciones. Las votaciones tempranas realizadas en persona para las elecciones generales serán dirigidas conjuntamente en los centros de votaciones y en las fechas y horarios señalados por el Oficial del Condado de Brazos. Se detalla como sigue: Brazos County Administration Building [Edificio Administrativo del Condado de Brazos] 200 S. Texas Ave., Bryan, Texas Arena Hall [Salón Arena] 2906 Tabor Road, Bryan, Texas Galilee Baptist Church [Iglesia Bautista Galilee] 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility [Edificio de Conferencias y Capacitación de la Empresa Eléctrica de College Station] 1603 Graham Rod, College Station, Texas Memorial Student Center [Centro Conmemorativo Estudiantil] Room 526, A&M Campus, Joe Routt Blvd., College Station, Texas el 19 al 23 de octubre 8:00 am – 5:00 pm (lunes - viernes) el 26 al 28 de octubre 8:00 am – 5:00 pm (lunes - miercoles) el 29 al 30 de octubre 8:00 am – 8:00 pm (jueves – viernes) SECCIÓN 5. Las Elecciones Tempranas por correo serán dirigidas de acuerdo con las provisiones aplicables del Código de Elecciones de Texas. La dirección siguiente: 300 E. 26th Street, Suite 120, Bryan, Texas 77803, será la dirección de correo del oficial de elecciones tempranas a donde se podrán enviar las solicitudes y las boletas con votos emitidos para la Ciudad. SECCIÓN 6. Todos los votos anticipados y otros votos a ser procesados de acuerdo con los procedimientos de las votaciones tempranas conforme el Código de Elecciones de Texas serán entregados a la Junta de Boleta de Votaciones Tempranas en la oficina del Oficial del Condado de Brazos. Los votos anticipados serán contados en la estación central de conteo. La Junta de Boleta de Votaciones Tempranas desempeñará su cargo de acuerdo con las provisiones aplicables del Código de Elecciones. SECCIÓN 7. Un Sistema Directo de Registro Electrónico (“DRE, por sus siglas en el idioma inglés”), como se define el término en el Código de Elecciones de Texas, será utilizado en conexión con las elecciones. Este sistema será utilizado para todas las votaciones tempranas así como también para todas las votaciones realizadas en los distritos el Día de las Elecciones. El Oficial del Condado de Brazos nombrará a un programador para preparar un programa para el equipo de tabulación automático. Se proporcionará suficiente equipo para votar en las votaciones tempranas así como también en cada uno de los diferentes distritos el Día de las Elecciones. La estación central de conteo se establecerá en el Brazos Center [Centro Brazos], 3232 Briarcrest Drive, Bryan, Texas. SECCIÓN 8. El Oficial del Condado de Brazos nombrará a la Junta de Boleta de Votaciones Tempranas, a un Juez que preside en la Estación Central de Conteo, a un Supervisor de Tabulación de la Estación Central de Conteo y a un Gerente de la Estación Central de Conteo. SECCIÓN 9. Las elecciones se celebrarán de acuerdo con las provisiones de los Estatutos y Ordenanzas de la Ciudad de College Station y con las leyes del Estado de Texas. SECCIÓN 10. La Notificación de las Elecciones, incluyendo la respetiva traducción al idioma español, se publicará por lo menos una vez en un periódico publicado en College Station el día 4 de octubre de 2015 ó después de esa fecha y el día 24 de octubre de 2015 ó antes de esa fecha, y se colocará en el tablero de avisos de la Municipalidad el día 13 de octubre de 2015 ó antes de esa fecha. SECCIÓN 11. Una orden de elecciones, requerida por el Código de Elecciones de Texas, será entregada el día 19 de octubre de 2015 ó antes de esa fecha, por el Oficial del Condado de Brazos al juez que preside y a los jueces alternos de cada distrito electoral en el cual se dispone celebrar elecciones. SECCIÓN 12. Se harán las respectivas pruebas del equipo de tabulación automático y los resultados de dichas pruebas se entregarán y se harán saber de acuerdo con el Subcapítulo D del Capítulo 127 del Código de Elecciones de Texas. SECCIÓN 13. Si alguna parte de esta Ordenanza se considera inválida por una corte de jurisdicción competente, las provisiones restantes de esta Ordenanza permanecerán en plena vigencia. SECCIÓN 14. Que esta ordenanza entrará en efecto inmediatamente después de ser adoptada. APROBADA Y ADOPATADA por el Consejo de la Ciudad de College Station el____ día del mes de __________ de 2015. CIUDAD DE COLLEGE STATION: __________________________________ Nancy Berry, Alcalde DOY FE: _____________________________________ Sherry Mashburn, Secretaria de la Ciudad APROBADA EN CUANTO A FORMA: _____________________________________ Carla Robinson, Abogada de la Ciudad City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0364 Name:ILA with Brazos County for Election Services Status:Type:Agreement Consent Agenda File created:In control:7/1/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on an interlocal government agreement with Brazos County for the conduct and management of the City of College Station General Election and Bond Election that will be held on Tuesday, November 3, 2015. (Presentación, posible acción y discusión acerca de un acuerdo de gobierno interlocal con el Condado de Brazos para celebrar y administrar las Elecciones Generales y elección de bonos de la Ciudad de College Station a celebrarse el día martes 3 de noviembre de 2015.) Sponsors:Sherry Mashburn Indexes: Code sections: Attachments:ILA 2015.pdf ILA 2015 - Spanish.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on an interlocal government agreement with Brazos County for the conduct and management of the City of College Station General Election and Bond Election that will be held on Tuesday, November 3, 2015. (Presentación, posible acción y discusión acerca de un acuerdo de gobierno interlocal con el Condado de Brazos para celebrar y administrar las Elecciones Generales y elección de bonos de la Ciudad de College Station a celebrarse el día martes 3 de noviembre de 2015.) Summary (Resumen):A General Election and Bond Election will be held on November 3,2015 for the purpose of electing City Councilmembers, Place 4 and 6. (Se celebrarán Elecciones Generales y elección de bonos el 3 de noviembre de 2015 con el propósito de elegir a los miembros del Consejo de la Ciudad, Puestos número 4 y 6.) Budget &Financial Summary (Presupuesto y Resumen Financiero):The Brazos County Clerk provided a conservative estimate of $95,000 for this year’s election.The cost will be split among the entities on the ballot.This does not include the cost to publish the Notice of Election.The Notice must be published in English and Spanish and must appear in The Eagle and La Voz. (El Oficial del Condado de Brazos realizó un cálculo conservador de $95,000 para las elecciones de este año.El costo se dividirá entre las entidades indicadas en la boleta de votación.Este cálculo no incluye el costo de publicar la Notificación de las Elecciones.La Notificación deberá ser publicada en inglés y en español y deberá aparecer en los periódicos The Eagle y La Voz.) Attachments (Documentos adjuntos): Interlocal Agreement with Brazos County (Acuerdo Interlocal con el Condado de Brazos) **Legal has reviewed and approved.(La oficina de asuntos legales ha revisado y ha aprobado lo mencionado anteriormente.) College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0364,Version:1 College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ INTERLOCAL GOVERNMENT AGREEMENT Joint Election This agreement is made this _____ day of ___________________, 2015, by and between Brazos County (“the County”) and the City of College Station (“the City”). WHEREAS, Brazos County will conduct a general election and bond election on Tuesday, November 3, 2015; and WHEREAS, the City of College Station has called for a General Election and Bond Election to be held within the city limits of College Station, Texas, on November 3, 2015; and WHEREAS, Brazos County and the City of College Station will hold elections on the same day; and WHEREAS, the parties to this agreement desire that a joint election be held that is cost effective and convenient for the voters of the entities; NOW, THEREFORE, IT IS AGREED that a joint election will be held by the County and the City under the following terms and conditions, and the parties hereto agree with said conditions: 1. That there shall be one ballot that contains all appropriate races and propositions available for qualified voters of the two entities. 2. That there shall be one set of voting equipment to be used at the common polling places. 3. That election forms to be used and records to be maintained in a manner convenient and adequate to record and report the results of the election for the County and the City. 4. That the joint tabulation of the precinct results shall be in a manner to facilitate the independent canvass of returns by the two entities. 5. That each entity shall be responsible for the preparation, publication and Spanish translations of its own Notice of Election and Order of Election. 6. That the implementation, conduct and management of said election shall be by the Brazos County Clerk. The Brazos County Clerk is hereby designated as the Chief Election Official and Early Voting Clerk for the two entities for the elections to be held on November 3, 2015. The implementation, conduct and management of the election shall include, but not be limited to: A. The securing of qualified individuals to serve as election judges for each polling place. B. The securing of locations and facilities where the election is to be conducted. C. The securing of the election materials and supplies requisite to the proper administration of the election, and the programming and preparation of DRE voting equipment to be used in the election. D. The securing of a contract with an independent, qualified contractor for election services and supplies E. The Brazos County Clerk will be responsible for the conduct of joint early voting by personal appearance and by mail, with the Brazos County Administration Building, Arena Hall, Galilee Baptist Church, Memorial Student Center, and College Station Utilities Meeting and Training facility as the locations for early voting by personal appearance. 7. The amount to be paid by the City to the County for services rendered by the County in the November 3, 2015, election is: A. Brazos County will first fund all costs in full, other than the publication of each entity’s Notice of Election. B. The City of College Station will reimburse the County for certain costs as follows: 1. One-fifth (1/5) the cost for payment of the early voting election workers. The locations are, the Brazos County Administration Building, Arena Hall, Galilee Baptist Church, Memorial Student Center, and College Station Utilities Meeting and Training facility. 2. One-fifth (1/5) the cost paid to Texas Voting Systems for election services and supplies. 3. Each entity shall fund one-third (1/3) the expenses of the election day polling places within its City limits, when that entity has items appearing on the ballot for that precinct; unless the Secretary of State approves the use of vote centers in Brazos County, in which case the City shall fund one-fifth (1/5) of the expenses of all polling places used on election day as vote centers. 4. One-fifth (1/5) of the cost of publication for all jointly required notices. 5. The cost of rental of two (2) DRE voting equipment used in the precinct in which the City has items appearing on the ballot for that precinct. 6. One-fifth (1/5) the cost of the Early Ballot Board, Central Counting Station, the tabulation supervisor and data processing manager. 7. Administrative fee of 10% for the City’s portion of expenses as allowed in the Texas Election Code. 8. Should any of the five governmental entities that hold elections on the uniform election date (Brazos County, City of Bryan, City of College Station, Bryan ISD, and College Station ISD) cancel all or part of their elections, then the distribution of expenses above shall be prorated accordingly. 9. The financial obligations of the parties under this agreement are payable from current revenues of the respective parties. 10. That the undersigned are the duly authorized representatives of the parties’ governing bodies, and their signatures represent adoption and acceptance of the terms and conditions of this agreement. APPROVED AND AGREED this ______ day of __________________, 2015. BRAZOS COUNTY _________________________________________ Karen McQueen, County Clerk CITY OF COLLEGE STATION ______________________________________ Nancy Berry, Mayor Attest: ______________________________________ Sherry Mashburn, City Secretary Approved: ______________________________________ Carla Robinson, City Attorney ACUERDO DE GOBIERNO INTERLOCAL Elecciones Conjuntas El presente acuerdo se realiza el _____ día del mes de ___________________de 2015, por y entre el Condado de Brazos (“el Condado”) y la Ciudad de College Station (“la Ciudad”). CONSIDERANDO que el Condado de Brazos celebrará elecciones generales y elección de bonos el día martes 3 de noviembre de 2015; y CONSIDERANDO que la Ciudad de College Station ha convocado Elecciones Generales y elección de bonos para realizarse dentro de los límites de la ciudad de College Station, Texas, el 3 de noviembre de 2015; y CONSIDERANDO que el Condado de Brazos y la Ciudad de College Station celebrarán elecciones el mismo día; y CONSIDERANDO que las partes de este acuerdo desean celebrar elecciones conjuntas para que les sea conveniente y costo-efectivo a los votantes de ambas entidades; AHORA, POR LO TANTO, SE ACUERDA que el Condado y la Ciudad celebrarán elecciones conjuntas bajo los términos y condiciones siguientes, y que las partes presentes están de acuerdo con dichas condiciones: 1. Que habrá una boleta que contenga todas las nominaciones apropiadas y las propuestas disponibles para los votantes calificados de ambas entidades. 2. Que habrá un juego de equipo necesario para las votaciones a ser utilizado en los centros de votaciones comunes. 3. Que los formularios de elecciones utilizados y los registros llevados deberán mantenerse de una manera conveniente y adecuada para registrar y reportar los resultados de las elecciones para el Condado y para la Ciudad. 4. Que la tabulación conjunta de los resultados de los distritos se hará de una manera que facilite el escrutinio de los votos de forma independiente para ambas entidades. 5. Que cada entidad será responsable de la preparación, publicación y traducción al idioma español de sus propios documentos denominados Notificación de Elecciones y Orden de Elecciones. 6. Que la implementación, realización y manejo de dichas elecciones será dirigida por el Oficial del Condado de Brazos. El Oficial del Condado de Brazos es nombrado, por el presente acuerdo, el Oficial Encargado de las Elecciones y será el Oficial de la Elecciones Tempranas para ambas entidades, para las elecciones a celebrarse el 3 de noviembre de 2015. La implementación, realización y manejo de las elecciones incluirá, pero no se limitará a lo siguiente: A. Conseguir individuos calificados para servir como jueces de las elecciones para cada centro de votaciones. B. Conseguir los lugares y las instalaciones donde se realizarán las elecciones. C. Conseguir los materiales de elecciones y demás materiales requeridos para administrar apropiadamente las elecciones, y la programación y preparación del equipo de votaciones DRE a ser utilizado en las elecciones. D. Conseguir un contrato con un contratista independiente y calificado para los servicios y materiales necesarios para las elecciones. E. El Oficial del Condado de Brazos será el responsable de dirigir las votaciones tempranas conjuntas en persona y por correo. Los centros de votaciones para las votaciones tempranas en persona serán los siguientes: El Edificio Administrativo del Condado de Brazos [Brazos County Administration Building], El Salón Arena [Arena Hall], la Iglesia Bautista Galilee [Galilee Baptist Church], el Centro Conmemorativo Estudiantil [Memorial Student Center] y el Edificio de Conferencias y Capacitación de la Empresa Eléctrica de College Station [College Station Utilities Meeting and Training facility]. 7. La cantidad que la Ciudad le deberá pagar al Condado por servicios ofrecidos por el Condado en las elecciones del 3 de noviembre de 2015 se detalla a continuación: A. El Condado de Brazos primero pondrá todos los fondos menos la publicación de la Notificación de Elecciones que deberá hacer cada entidad. B. La Ciudad de College Station le reembolsará al Condado ciertos costos como se detalla a continuación: 1. Un quinto (1/5) del costo del pago a los empleados contratados para las elecciones tempranas. Los centros de votaciones serán: El Edificio Administrativo del Condado de Brazos [Brazos County Administration Building], El Salón Arena [Arena Hall], la Iglesia Bautista Galilee [Galilee Baptist Church], el Centro Conmemorativo Estudiantil [Memorial Student Center], y el Edificio de Conferencias y Capacitación de la Empresa Eléctrica de College Station [College Station Utilities Meeting and Training facility]. 2. Un quinto (1/5) del costo pagado a la compañía Texas Voting Systems por materiales y servicios prestados para las elecciones. 3. Cada entidad pondrá los fondos necesarios para cubrir un tercio (1/3) de los gastos de los centros de votaciones el día de las elecciones, dentro de los límites de cada ciudad, cuando la entidad tiene nominaciones que aparecen en la boleta para dicho distrito. A menos que el Secretario de el Estado aprueba el uso de centros de votación en Brazos County, en caso la ciudad financiará un quinto (1/5) de los gastos de todos los lugares de votación utilizados el día de las elecciones como voto centros. 4. Un quinto (1/5) del costo de las publicaciones de todas las notificaciones conjuntas necesarias. 5. El costo de dos (2) equipos para votaciones DRE alquilados para ser utilizados en los distritos en los cuales la Ciudad tiene nominaciones que aparecen en la boleta para ese distrito. 6. Un quinto (1/5) del costo del pago remunerado de la Junta de Boleta de Elecciones Tempranas, de la Estación Central de Conteo, del supervisor de tabulación y del gerente de procesamiento de datos. 7. La cuota administrativa del 10% por la parte de los gastos de la Ciudad como lo es permitido en el Código de Elecciones de Texas. 8. Si alguna de las cinco entidades gubernamentales que celebra elecciones en la fecha uniforme (Condado de Brazos, Ciudad de Bryan, Ciudad de College Station, Distrito Escolar Independiente de Bryan, Distrito Escolar Independiente de College Station) cancela toda o parte de las elecciones, entonces la distribución de los gastos mencionados anteriormente será prorrateada como corresponde. 9. Las obligaciones financieras de las partes bajo este acuerdo se pagarán de los ingresos actuales de las partes respectivas. 10. Que los que firman a continuación son los representantes debidamente autorizados por los entes reguladores de ambas entidades, y que sus firmas representan la adopción y aceptación de los términos y condiciones de este acuerdo. APPROBADO Y ACORDADO el ______ día del mes de __________________________de 2014. CONDADO DE BRAZOS _____________________________________ Karen McQueen, Oficial del Condado CIUDAD DE COLLEGE STATION ______________________________________ Nancy Berry, Alcalde Doy fe: ______________________________________ Sherry Mashburn, Secretaria de la Ciudad Aprobada: ______________________________________ Carla Robinson, Abogada de la Ciudad City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:215-0378 Name:Recoat Interior Park Place Water Tower Status:Type:Contract Consent Agenda File created:In control:7/8/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion regarding a contract with Dunham Engineering for professional services to design and inspect the recoating of the interior of the Park Place Water Tower, at a total cost of $100,000. Sponsors:David Coleman Indexes: Code sections: Attachments:Contract.tif Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding a contract with Dunham Engineering for professional services to design and inspect the recoating of the interior of the Park Place Water Tower, at a total cost of $100,000. Relationship to Strategic Goals:Core services and infrastructure Recommendation:Staff recommends approval of this contract. Summary: The Park Place water tower (located at Texas and Holleman) was put into service in 2002 and the interior coating system of the steel tank is still original. Our regular inspections indicate this coating system is beginning to fail, which is to be expected after 13 years in service. We also found some pin-hole leaks on a couple of the welds at pipe joints in the vertical section of the fill/drain pipe that must be spot-repaired. This contract will provide engineering design services to create a construction contract and bid package for the recoating and repair work to be performed, plus inspection services during the construction process. We anticipate bidding the construction contract in the fall, and bringing the contract award for Council consideration early in fiscal year 2016, to allow the recoating work to be done in the winter, when water demands are lowest. Since this recoating work is essential to realize the maximum life span of the water tower, staff recommends approval. Budget & Financial Summary:Budget for this engineering contract is included in the Water Capital Improvement Projects Fund. The budget for the construction contract will be included in the FY16 Capital Improvements Program budget. College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0378,Version:2 Reviewed and Approved by Legal:Yes Attachment: Contract College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0393 Name:4-Way Stops Along WS Phillips Parkway Status:Type:Ordinance Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on the consideration of an ordinance amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, C “Four-Way Stop Intersections”, Traffic Schedule II - “Four-Way Stop Intersections”, of the Code of Ordinances of the City of College Station, Texas, by implementing all-way stop control intersections at the intersections of WS Phillips Parkway and Barron Cut Off Road, WS Phillips Parkway and Brewster, and WS Phillips Parkway and Victoria Avenue. Sponsors:Troy Rother Indexes: Code sections: Attachments:Map - 4-Way Stops along WS Phillips Parkway.pdf Ordinance - 4-Way Stops along WS Phillips Parkway.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on the consideration of an ordinance amending Chapter 10,“Traffic Code”,Section 2 “Traffic Control Devices”,C “Four-Way Stop Intersections”, Traffic Schedule II -“Four-Way Stop Intersections”,of the Code of Ordinances of the City of College Station,Texas,by implementing all-way stop control intersections at the intersections of WS Phillips Parkway and Barron Cut Off Road,WS Phillips Parkway and Brewster,and WS Phillips Parkway and Victoria Avenue. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance amendment. Summary:To improve safety and mobility for people driving,walking,and riding bicycles near the new Spring Creek Elementary school,all-way stops are warranted at the intersections of WS Phillips Parkway and Barron Cut Off Road,WS Phillips Parkway and Brewster,and WS Phillips Parkway and Victoria Avenue. All-way stops for WS Phillips Parkway at Barron Cut Off Road and WS Phillips Parkway at Brewster were included in the design of the new segments of WS Phillips Parkway that were constructed in preparation for the new Spring Creek Elementary.Based upon all-way stops being included in the design plans for this roadway,the City of College Station Traffic Management Team recommends adding these all-way stops to the City of College Station Code of Ordinances. Historically,Victoria Avenue has not had to stop at this intersection and has had the higher trafficCollege Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0393,Version:1 Historically,Victoria Avenue has not had to stop at this intersection and has had the higher traffic volume;however,with WS Phillips Parkway connecting Greens Prairie Trail to Barron Road,this is unlikely to remain true.Due to driver confusion and increasing volume on these two roadways, citizens in the area and the College Station Police Department asked the Traffic Engineer to evaluate adding an all-way stop at this intersection.Based upon Traffic Engineering’s evaluation,the City of College Station Traffic Management Team recommends implementing an all-way stop at this intersection. This ordinance allows for the implementation and enforcement of an all-way stop at these intersections. Budget &Financial Summary:The installation of the Stop signs and Stop Bars is budgeted and available in the traffic operations budget. Attachments: 1. Ordinance 2. Location Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ Proposed 4-Way Stops Along WS Phillips Parkway Proposed School Zone for Spring Creek Elementary:.Victoria Ave nue Barron Cut Off Roa d WS Phillips Parkway New Spring Creek Elementary Brewster Drive William D. Fitch Pa rkway !"$ !"$ !"$ Barron Road ORDINANCE NO. __________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 2 “TRAFFIC CONTROL DEVICES”, C “FOUR-WAY STOP INTERSECTIONS”, TRAFFIC SCHEDULE II – “FOUR-WAY STOP INTERSECTIONS”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING WS PHILLIPS PARKWAY AT BARRON CUT OFF, WS PHILLIPS PARKWAY AT BREWSTER AND WS PHILLIPS PARKWAY AT VICTORIA, AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, C “Four-Way Stop Intersections”, Traffic Schedule II – “Four-Way Stop Intersections”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Four-Way Stop Sign Ordinance 2 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Four-Way Stop Sign Ordinance 3 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, C “Four-Way Stop Intersections”, Traffic Schedule II – “Four-Way Stop Intersections” is amended to include the following: WS Phillips Parkway at Barron Cut Off WS Phillips Parkway at Brewster WS Phillips Parkway at Victoria City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0394 Name:Facilities Maintenance Contracts Status:Type:Contract Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on approving job order construction contracts #15300297 and #15300298 for various facilities corrective maintenance services from Jamail & Smith Construction, LP in the amount of $201,957.54 and Facilities Sources in the amount of $64,192.93, for a total award amount of $266,150.47. Contract pricing is available from Jamail & Smith Construction, LP through the Texas Multiple Award Schedule (Contract TXMAS-14-56090). Contract pricing is available from The Cooperative Purchasing Network (TCPN Contract #R5083) for Facilities Sources. Sponsors:Donald Harmon Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation,possible action,and discussion on approving job order construction contracts #15300297 and #15300298 for various facilities corrective maintenance services from Jamail &Smith Construction,LP in the amount of $201,957.54 and Facilities Sources in the amount of $64,192.93, for a total award amount of $266,150.47.Contract pricing is available from Jamail &Smith Construction,LP through the Texas Multiple Award Schedule (Contract TXMAS-14-56090).Contract pricing is available from The Cooperative Purchasing Network (TCPN Contract #R5083)for Facilities Sources. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s):Staff recommends approval of job order construction contracts #15300297 and #15300298 for various facilities corrective maintenance services from Jamail &Smith Construction, LP in the amount of $201,957.54 and Facilities Sources in the amount of $64,192.93. Summary:In August of 2013,Faithful+Gould,Inc.conducted a site visit at the City of College Station to complete a comprehensive facilities condition assessment of 36 building and site systems.This corrective maintenance job order contract addresses some of the recommendations in the condition assessment.The projects were selected by prioritization of the most critical components listed in the assessment that can be completed within existing facilities maintenance budgetary resources. 70,095.45 Anderson Park roof replacement 90,348.20 Fire Station #1 roof replacement & exterior repairs 41,513.89 Wolf Pen Creek Park miscellaneous repairs $201,957.54 Jamail & Smith Construction, LP Total 8,434.16 Thomas Park Pool House repairs 12,842.12 Bee Creek Park repairs 2,523.30 Fire Station #3 roof repairs 2844.48 Arts Council Building fence repairs 22,103.40 Fire Station #2 exterior repairs 3,503.92 Sandy Point Pump Station 4,382.99 Utility Customer Service Building miscellaneous repairs 7,558.56 Wayne Smith Park $64,192.93 Facility Sources Total College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0394,Version:170,095.45 Anderson Park roof replacement 90,348.20 Fire Station #1 roof replacement & exterior repairs 41,513.89 Wolf Pen Creek Park miscellaneous repairs $201,957.54 Jamail & Smith Construction, LP Total 8,434.16 Thomas Park Pool House repairs 12,842.12 Bee Creek Park repairs 2,523.30 Fire Station #3 roof repairs 2844.48 Arts Council Building fence repairs 22,103.40 Fire Station #2 exterior repairs 3,503.92 Sandy Point Pump Station 4,382.99 Utility Customer Service Building miscellaneous repairs 7,558.56 Wayne Smith Park $64,192.93 Facility Sources Total Budget and Financial Summary:Funds are budgeted and available in the Facilities Maintenance operating budget. Reviewed and Approved by Legal: N/A Attachments: 1. Contracts are on file in the City Secretary's Office College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0395 Name:Graham Road - Temporary Speed Reduction Status:Type:Ordinance Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on an ordinance amending Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets”, Traffic Schedule XIII, “Temporary Speed Limits” by amending the Graham Road speed limit between Longmire Drive and Dove Crossing Lane to 30 mph during the Graham Road Rehabilitation Project. Sponsors:Troy Rother Indexes: Code sections: Attachments:Speed Zone Map.pdf Graham Road Temporary Speed Limit Reduction Ordinance.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on an ordinance amending Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets”, Traffic Schedule XIII, “Temporary Speed Limits” by amending the Graham Road speed limit between Longmire Drive and Dove Crossing Lane to 30 mph during the Graham Road Rehabilitation Project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: The City is rehabilitating a portion of Graham Road between Longmire Drive and Dove Crossing Lane. The project will include the reconstruction of the road subgrade, pavement, and removal and replacement of an 18-inch sewer main. The project is estimated to take 4 months to complete. The travel lanes will be temporarily reduced to a width of 10 feet during construction. Due to the close proximity of motorists to the construction zone and workers, staff is pursuing the temporary establishment of a 30 mph construction zone speed limit, which will lower the speed limit from the posted speed limit of 45 mph. This speed reduction will allow for the use of low profile barriers along the edge of the work zone and improve the safety of motorists and construction crews. The reduced speed limit will only be utilized in the active work zone and when 30 mph speed limit signs are posted. The temporary speed reduction ordinance will expire upon the completion of the project. Budget & Financial Summary: Funds are budgeted and available in the construction contract for the College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0395,Version:1 traffic control associated with this potential temporary speed reduction. Attachments: 1.Ordinance 2.Location Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ GRAHAM RDS H 6 LONGMIRE DRBIRMINGHAM RDDOVE LANDING AVF R O N T A G E 6 R D WHITEWING LNTURTLE DOVE TRB RID L E C T ALEXANDRIA AVCRYSTAL DOVE AVEAGLE AVDOVE CROSSING LN GLENNA CT EMERALD DOVE AVO F F R A M P 6 B RID L E T R AIL S C T WHITE DOVE TR DOVE HOLLO W LN BRIDLE GATE DRMYSTIC DOVE WY CREEKSIDECRSUNMEADOWCTLAKESHORE CT S H 6 F R O N T A G E 6 R D Graham Road Temporary Speed Reduction / Limits of rehabilita tion Approximate construction speed zone ORDINANCE NO. _____________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 3, “SPEED LIMITS”, SUBSECTION F, “TEMPORARY SPEED LIMITS ESTABLISHED FOR CERTAIN DESCRIBED STREETS”, TRAFFIC SCHEDULE XIII, “TEMPORARY SPEED LIMITS”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING A THIRTY (30) MILE PER HOUR SPEED LIMIT IN POSTED CONSTRUCTION ZONES ON GRAHAM ROAD FROM LONGMIRE DRIVE TO DOVE CROSSING LANE, AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets”, Traffic Schedule XIII, “Temporary Speed Limits”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Graham Road Temporary Speed Limit Page 2 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Graham Road Temporary Speed Limit Page 3 EXHIBIT “A” Chapter 10, “Traffic Code”, Section 3 “Speed Limits”, Subsection F (1) “Temporary Speed Limits Established For Certain Described Streets” of the Code of Ordinances of the City of College Station, Texas, is hereby amended by amending Traffic Schedule XIII – “Temporary Speed Limits” to add: Graham Road: Graham Road from Longmire Drive to Dove Crossing Lane, the speed limit is thirty (30) miles per hour in posted construction zones. After March 1, 2016 and completion of the Graham Road Rehabilitation Project this ordinance will expire and Ordinance No. 2621 dated April 10, 2003 will control the speed limit. This ordinance does not repeal Ordinance No. 2621 dated April 10, 2003. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0396 Name:Graham Road Rehabilitation Status:Type:Contract Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion regarding construction contract 15300300 with Elliott Construction, in the amount of $860,022.50 for the Graham Road Rehabilitation Project. Sponsors:Donald Harmon Indexes: Code sections: Attachments:15-056 Tab.pdf Graham Road Map.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding construction contract 15300300 with Elliott Construction, in the amount of $860,022.50 for the Graham Road Rehabilitation Project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of this construction contract. Summary: This project includes the rehabilitation of Graham Road from Dove Crossing Lane to the Lick Creek crossing. This area of Graham road has experienced significant shifts due to sub-grade issues. The rehabilitation will include removal of pavement and sidewalk, excavation of subgrade, re- compaction of subgrade and chemical stabilization, and replacement of pavement and sidewalk. This project also includes the removal and replacement of approximately 713 linear feet of 18-inch sanitary sewer main. Budget & Financial Summary: The budget for this project is $1,060,000 and is included in the FY15 Streets Capital Project Fund and the Wastewater Capital Projects Fund budget. A total of $159,413 have been expended or committed to date, leaving a balance of $900,587 for construction and related expenditures. Attachments: 1. Contract - On file in the City Secretary’s Office 2. Project Location Map 3. Bid Tabulation College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0396,Version:1 College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for ITB 15-036 "Graham Road Rehabilitation Project" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Page 1 of 3 ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE GENERAL ITEMS 1 1 LS Mobilization, bonds and insurance as required in the specifications.$60,000.00 $60,000.00 $58,300.00 $58,300.00 $74,000.00 $74,000.00 2 1 LS Install traffic control, including all signage, barricades, concrete barriers, temporary paving, cones, striping, buttons and related items as shown and included on plans & specifications, to include all material, labor and equipment to complete the work.$57,000.00 $57,000.00 $72,792.00 $72,792.00 $95,000.00 $95,000.00 REMOVALS 3 3882 SY Remove concrete pavement and curb as shown on plans & specifications and dispose offsite, to include all material, labor and equipment to complete the work. $12.00 $46,584.00 $13.50 $52,407.00 $19.00 $73,758.00 4 1081 SY Remove sidewalks as shown on plans & specifications and dispose offsite, to include all material, labor and equipment to complete the work.$12.00 $12,972.00 $13.50 $14,593.50 $18.00 $19,458.00 5 26 SY Remove driveway as shown on plans & specifications to include of material, labor and equipment to complete the work.$12.00 $312.00 $20.00 $520.00 $19.00 $494.00 6 1 LS Remove 713 LF of sanitary sewer line and 2 manholes and dispose of materials offsite as required by regulations and as shown on plans & specifications to include all material, labor and equipment to complete the work.$5,000.00 $5,000.00 $23,964.00 $23,964.00 $50,000.00 $50,000.00 7 1 LS Remove metal beam guard fence, thrie beams, end treatments, concrete headwall, concrete barriers and ped rails at drainage crossing as shown on plans & specifications and return metal beam guard fence, thrie beams, end treatments, associated hardware, and ped rails to City to include all material, labor and equipment to complete the work.$5,000.00 $5,000.00 $9,575.00 $9,575.00 $13,000.00 $13,000.00 8 78 LF Remove existing water service line and fittings as shown on plans & specifications to include all material, labor and equipment to complete the work.$4.00 $312.00 $12.00 $936.00 $26.00 $2,028.00 9 1 LS Remove existing pavement markings and striping as shown on plans & specifications to include all material, labor and equipment to complete the work.$500.00 $500.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 10 1 LS Remove miscellaneous signs, posts, fencing, concrete, and other encroachments, to include all material, labor and equipment to complete the work.$500.00 $500.00 $3,150.00 $3,150.00 $5,000.00 $5,000.00 ROADWAY & EARTHWORK *11 5620 CY Remove roadway subgrade by excavation, dispose of unsuitable materials (unsuitable soils & foam material) offsite. Reuse and replace the suitable excavated material to the roadway as fill to design grades and standards. Excavation depths minimum 4 feet in thickness. To include all material, labor and equipment to complete the work. This work will be measured and paid by the in- place cubic yard and removal depths and locations will be determined in field by inspector/testing firm.$11.50 $64,630.00 $13.25 $74,465.00 $11.00 $61,820.00 *12 2810 CY Haul in select fill material to project and compact and condition to design standards. To include all material, labor and equipment to complete the work. This work will be measured and paid by the in- place cubic yard and location and removal depths will be determined in field by inspector/testing firm.$25.00 $70,250.00 $20.80 $58,448.00 $17.00 $47,770.00 *13 2810 CY $12.00 $33,720.00 $12.00 $33,720.00 $5.00 $14,050.00 14 35033 SF Install 8" thick reinforced jointed concrete pavement, including all materials, labor and equipment to complete the work complete and in-place.$5.50 $192,681.50 $4.55 $159,400.15 $5.00 $175,165.00 15 37937 SF Install 6" thickness chemically stabilized subgrade treatment to be determined by the testing firm, to include all material, labor and equipment to complete the work, complete and in-place.$1.00 $37,937.00 $0.75 $28,452.75 $0.60 $22,762.20 $168,738.00 $131,092.00 $169,000.00 REMOVALS - SUBTOTAL $71,180.00 $107,645.50 Elliott Construction, LLC (Wellborn, TX) Brazos Paving, Inc. (Bryan, TX) Texcon General Contractors (Kurten, TX) GENERAL ITEMS - SUBTOTAL $117,000.00 City of College Station - Purchasing Division Bid Tabulation for ITB 15-036 "Graham Road Rehabilitation Project" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Page 2 of 3 ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Elliott Construction, LLC (Wellborn, TX) Brazos Paving, Inc. (Bryan, TX) Texcon General Contractors (Kurten, TX) 16 1514 LF Install mono curb as (monolithically with 8" jointed concrete pavement) shown and included on plans & specifications, to include all material, labor and equipment to complete the work, complete and in-place.$3.00 $4,542.00 $4.60 $6,964.40 $7.00 $10,598.00 17 9670 SF Install concrete sidewalks as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in-place.$4.50 $43,515.00 $4.75 $45,932.50 $4.30 $41,581.00 18 234 SF Install concrete driveway as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in-place.$5.00 $1,170.00 $7.00 $1,638.00 $5.00 $1,170.00 19 160 LF Install new bronze colored Type C221 combination rail, foundations and hardware as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in-place.$120.00 $19,200.00 $295.00 $47,200.00 $500.00 $80,000.00 20 1 LS Install new 1" Water Service Connection include all excavation, backfilling, bedding, marking, testing and disinfection as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in-place.$2,500.00 $2,500.00 $1,824.00 $1,824.00 $3,000.00 $3,000.00 21 5 EA Install sidewalk ramps as shown on plans & specifications, to include all materials, labor and equipment to comple the work, complete and in-place.$650.00 $3,250.00 $700.00 $3,500.00 $1,000.00 $5,000.00 EROSION CONTROL 22 1 LS File notice of intent and storm water pollution prevention plan with TCEQ, maintain and post all project information and keep records and report to inspector and engineer.$2,000.00 $2,000.00 $850.00 $850.00 $4,000.00 $4,000.00 23 1 LS Furnish, install, maintain and remove sediment devices including hay bales, storm drain inlet protection, construction entrance and exits, check dams, watering and other sediment control devices as shown on plans and specifications, complete and in place.$2,500.00 $2,500.00 $3,900.00 $3,900.00 $7,000.00 $7,000.00 24 1824 LF Furnish, install, maintain and remove silt control fencing as shown on plans and specifications, complete and in place.$3.00 $5,472.00 $2.85 $5,198.40 $4.50 $8,208.00 25 1000 SY Hydromulch all disturbed areas including smoothing, mulch, seed, fertilizer, watering, maintenance and clean-up as shown on plans and specifications, complete and in place.$3.00 $3,000.00 $1.50 $1,500.00 $3.00 $3,000.00 SANITARY SEWER 26 713 LF Furnish and Install 18" diameter SDR-26-ASTM F679 sewer pipe with structural backfill up to 18 feet in depth, as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in place.$161.00 $114,793.00 $166.50 $118,714.50 $155.00 $110,515.00 27 2 EA Furnish and Install 5' manhole structure with structural backfill as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in place.$11,400.00 $22,800.00 $5,720.00 $11,440.00 $7,500.00 $15,000.00 28 713 LF Furnish, provide and install trench safety protection and other safety devices, to include all materials, labor and equipment to complete the work, complete and in place.$4.00 $2,852.00 $1.25 $891.25 $5.00 $3,565.00 *9 40 CY Furnish, provide and install gravel bedding under sewer line, to include all materials, labor and equipment to complete the work, complete and in place as directed by the Engineer $30.00 $1,200.00 $57.00 $2,280.00 $75.00 $3,000.00 EROSION CONTROL - SUBTOTAL $12,972.00 $11,448.40 $22,208.00 ROADWAY & EARTHWORK - SUBTOTAL $473,395.50 $461,544.80 $462,916.20 City of College Station - Purchasing Division Bid Tabulation for ITB 15-036 "Graham Road Rehabilitation Project" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Page 3 of 3 ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Elliott Construction, LLC (Wellborn, TX) Brazos Paving, Inc. (Bryan, TX) Texcon General Contractors (Kurten, TX) 30 1 LS Furnish and provide all sewer by-pass pumping during the installation of the sewer line system. To include all materials, labor and equipment to complete the work, complete and in place.$10,000.00 $10,000.00 $10,000.00 $10,000.00 $50,000.00 $50,000.00 SIGNAGE, PAVEMENT MARKING & STRIPING 31 1 LS Furnish and Install all reflective pavement markings, sealer, arrows, symbols and preparation as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in place.$32,330.00 $32,330.00 $25,428.00 $25,428.00 $28,000.00 $28,000.00 32 2 EA Furnish and Install all sign assemblies as shown on plans & specifications, to include all materials, labor and equipment to complete the work, complete and in place.$750.00 $1,500.00 $710.00 $1,420.00 $1,000.00 $2,000.00 SANTIARY SEWER - SUBTOTAL $151,645.00 $143,325.75 $182,080.00 $33,830.00 $26,848.00 $30,000.00 $1,034,942.20$860,022.50 $881,904.45 SIGNAGE, PAVEMENT MARKING & STRIPING - SUBTOTAL TOTAL BID AMOUNT - ALL ITEMS GRAHAM RDLO N G MIR E D RBIRMINGHAM RDWHITEWING LNDOVE LANDING AVCRYSTAL DOVE AVDOVE CROSSING LN TURTLE DOVE TRGLENNA CT EMERALD DOVE AVWHITE DOVE TR Graham Road Rehabilitation Project Plot Date: 7/13/2015 Legend Streets s TextApproximate Limits of WorkGraham Road Rehabilitation Project City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0397 Name:Greens Prairie Trail Design Contract Status:Type:Contract Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on professional services contract no. 15300337 with Mitchell & Morgan, LLP in the amount of $328,538 for the professional engineering services related to the design of the Greens Prairie Trail Rehabilitation Project. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Project Map.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on professional services contract no. 15300337 with Mitchell & Morgan, LLP in the amount of $328,538 for the professional engineering services related to the design of the Greens Prairie Trail Rehabilitation Project. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the professional services contract. Summary: The Greens Prairie Trail Rehabilitation Project will consist of rehabilitating Greens Prairie Trail from FM2154 to and through the intersection with Royder Road (approximately 3,500 linear feet) with the proposed roadway being a 4-lane minor arterial with median. Budget & Financial Summary: This project was not included in the FY15 Approved Budget. In an effort to move forward with this project due to the fast pace of development in the area, it is recommended that the design begin this fiscal year. Budget in the amount of $350,000 has been identified for design. This budget will come from two other projects that were recently bid and are anticipated to have savings - Rock Prairie Road Rehabilitation (Stonebrook to Fitch) and Eisenhower Extension. Funds for construction of the project have not yet been identified, but this project is one that is was identified by the 2015 Bond Citizen Advisory Committee for consideration of funding. Design of the project is scheduled for FY15-FY16 with construction scheduled for FY16-FY17. Attachments: 1. Contract - On file with the City Secretary's Office 2. Project Location Map College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0397,Version:1 College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ GREENSPRAIRIETRF M 2 1 5 4 TI M B ERCREEKLNI & G N R D CLAYTONSTONY BROOKDERBY CRIRISLNBUFFALOCREEKLOTRIPLE RIDGEHIDDENACRESDRDYMPLE LNROYDER RDFRI E R S O N R D PROJECT LOCATION GREENS PRAIRIE TRAIL REHABILIITATION. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0400 Name:Spring Creek Elementary - No Left Turn and No Right Turn Status:Type:Ordinance Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, K “Intersections Controlled by No Right Turn or No Left Turn Signs”, Traffic Schedule VIII - “No Right Turn and No Left Turn” by adding WS Phillips Parkway for Southeast Traffic - No Left-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection and WS Phillips Parkway for Northeast Traffic - No Right -Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection. Sponsors:Troy Rother Indexes: Code sections: Attachments:Map - No Left and No Right - WS Phillips into Spring Creek Elementary.pdf Ordinance - No Left and No Right - WS Phillips into Spring Creek Elementary.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion of an ordinance amending Chapter 10,“Traffic Code”, Section 2 “Traffic Control Devices”,K “Intersections Controlled by No Right Turn or No Left Turn Signs”,Traffic Schedule VIII -“No Right Turn and No Left Turn”by adding WS Phillips Parkway for Southeast Traffic -No Left-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection and WS Phillips Parkway for Northeast Traffic -No Right-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Neighborhood Integrity ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This item will amend Schedule V of the Traffic Control Device Inventory by adding a 20 mph school zone on WS Phillips Parkway, Brewster Drive, and Dunlap Loop, which are near the newly constructed Spring Creek Elementary School. The school zone will extend along WS Phillips Parkway in front of the school, extend north along Brewster Drive, and extend west along Dunlap Loop where Dunlap Loop intersects with Brewster Drive near the school property. This ordinance will also change the heading that now reads “*Operational Time (M-F)” to instead College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0400,Version:1 read “*Operational Time (School Days)”. The purpose of this change is to clarify that school zones are only in operation on days when CSISD is in session. The attached revised Exhibit B - Schedule V of the Traffic Control Device Inventory, indicates the proposed addition, which are all under the section for College Station High School. It also includes the changed heading. These changes are in Bold and Red Italics. The addition of these school zones will improve safety and mobility for children attending Spring Creek Elementary. Budget & Financial Summary: School Zone signs and beacons are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1.Ordinance with Exhibit A and Exhibit B 2.Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ Proposed No Left-Turn and No Right-Turn FromWS Phillips Parkway into Spring Creek Elementary Parent Exit Proposed Spring Creek Elementary School Zone:.WS Phillips Parkway New Spring Creek Elementary Building Brewster Drive Bus Drop-Off and Pick-Up.AlsoTeacher Parking. Parent Enterance Parent Exit ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 2 “TRAFFIC CONTROL DEVICES”, K “INTERSECTIONS CONTROLLED BY NO RIGHT TURN OR NO LEFT TURN SIGNS”, TRAFFIC SCHEDULE VIII – “NO RIGHT TURN AND NO LEFT TURN”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING WS PHILLIPS PARKWAY SOUTHEAST TRAFFIC – NO LEFT-TURNS INTO THE SPRING CREEK ELEMENTARY PARENT EXIT THAT IS 280 FEET NORTHEAST OF THE BREWSTER DRIVER INTERSECTION AND WS PHILLIPS PARKWAY NORTHEAST TRAFFIC – NO RIGHT-TURNS INTO THE SPRING CREEK ELEMENTARY PARENT EXIT THAT IS 280 FEET NORTHEAST OF THE BREWSTER DRIVER INTERSECTION, AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, K “Intersections Controlled by No Right Turn or No Left Turn Signs”, Traffic Schedule VIII – “No Right Turn and No Left Turn” as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and upo n conviction thereof shall be punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. WS Phillips Parkway at Spring Creek Elementary Parent Exit Left-Turn and Right-Turn Prohibition Ordinance Page 2 of 3 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney WS Phillips Parkway at Spring Creek Elementary Parent Exit Left-Turn and Right-Turn Prohibition Ordinance Page 3 of 3 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, K “Intersections Controlled by No Right Turn or No Left Turn Signs”, Traffic Schedule VIII – “No Right Turn and No Left Turn” is amended to include the following: WS Phillips Parkway WS Phillips Parkway Southeast Traffic – No Left-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection. WS Phillips Parkway Northeast Traffic – No Right-Turns into the Spring Creek Elementary Parent Exit that is 280 feet northeast of the Brewster Driver Intersection. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0401 Name:Spring Creek Elementary - School Zone Status:Type:Ordinance Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2 "Traffic Control Devices" F “School Zones” , Traffic Schedule V- “School Zones” to include school zones along WS Phillips Parkway, Brewster Drive, and Dunlap Loop for Spring Creek Elementary School. Sponsors:Troy Rother Indexes: Code sections: Attachments:School Zone - Map - WS Phillips, Brewster, and Dunlap.pdf School Zone - Ordinance - WS Phillips, Brewster, and Dunlap.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion of an ordinance amending Chapter 10 “Traffic Code”, Section 2 "Traffic Control Devices" F “School Zones” , Traffic Schedule V- “School Zones” to include school zones along WS Phillips Parkway, Brewster Drive, and Dunlap Loop for Spring Creek Elementary School. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Neighborhood Integrity ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This item will amend Schedule V of the Traffic Control Device Inventory by adding a 20 mph school zone on WS Phillips Parkway, Brewster Drive, and Dunlap Loop, which are near the newly constructed Spring Creek Elementary School. The school zone will extend along WS Phillips Parkway in front of the school, extend north along Brewster Drive, and extend west along Dunlap Loop where Dunlap Loop intersects with Brewster Drive near the school property. This ordinance will also change the heading that now reads “*Operational Time (M-F)” to instead read “*Operational Time (School Days)”. The purpose of this change is to clarify that school zones are only in operation on days when CSISD is in session. The attached revised Exhibit B - Schedule V of the Traffic Control Device Inventory, indicates the proposed addition, which are all under the section for College Station High School. It also includes the changed heading. These changes are in Bold and Red Italics. College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0401,Version:1 The addition of these school zones will improve safety and mobility for children attending Spring Creek Elementary. Budget & Financial Summary: School Zone signs and beacons are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1.Ordinance with Exhibit A and Exhibit B 2.Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ Proposed Spring Creek Elementary School Zone and Proposed No Parking, Standing, or Stopping on WS Phillips Parkway, Brewster Drive, and Dunlap Loop Proposed School Zone: Proposed No Parking, Standing, or Stopping Anytime:.New Spring Creek Ele mentary WS Phillips Parkway Brewster Drive Dunlap Loop Alford Street William D. Fitch Parkway Hailes Lane Proposed No Parking, Standing, or Stopping on School Days from 7:00 am to 9:00 am and from 2:30 pm to 4:30 pm: Barron Cut Off Roa d ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 2 “TRAFFIC CONTROL DEVICES”, F “SCHOOL ZONES”, TRAFFIC SCHEDULE V— “SCHOOL ZONES”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING WS PHILLIPS PARKWAY – BEGINNING 1,050 FEET NORTHWEST OF THE INTERSECTION WITH BREWSTER DRIVE AND EXTENDING SOUTHWEST TO 125 FEET NORTHWEST OF THE INT ERSECTION WITH HAINES LANE AND BREWESTER DRIVE – BEGINNING AT THE INTERSECTION WITH WS PHILLIPS PARKWAY AND EXTENDING NORTHEAST TO 1,150 FEET NORTHEAST OF THE INTERSECTION WITH WS PHILIPS PARKWAY AND DUNLAP LOOP – BEGINNING 200 FEET NORTHWEST OF THE INTERSECTION WITH BREWSTER DRIVE AND EXTENDING SOUTHEAST TO THE INTERSECTION WITH BREWESTER DRIVE, BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 2 “Traffic Control Devices”, F “School Zones”, Traffic Schedule V— “School Zones”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 2 of 12 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 3 of 12 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 2, “Traffic Control Devices”, F, “School Zones”, Traffic Schedule V— “School Zones” of the Code of Ordinances of the City of College Station, Texas, is hereby amended, by adopting the revised “Traffic Control Device Inventory – Schedule V”, dated August 13, 2015, attached hereto as Exhibit “A”, replacing “Traffic Control Device Inventory – Schedule V”, dated July 14, 2012. WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 4 of 12 EXHIBIT “A” Schedule V – School Zones – Revised August 13, 2015 Location Posted Hours Posted Speed Limit *Operational Time (School Days) Prd. No./ Date Adopted BASE MAP NO. * The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. College Hills Elementary 1. Francis Drive, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 2. Francis Drive, West of Walton Drive - East of James Parkway. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 3. Gilchrist Avenue, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 01 4. Gilchrist Avenue, West of Williams Street - East of Walton Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 01 5. Walton Drive, South of Nunn Street - North of Francis Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 5 of 12 6. Walton Drive, South of Francis Drive - North of Bolton Avenue. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1986 Nov. 12, 1992 1998- 01 South Knoll Elementary 7. Southwest Parkway, East of Langford Street - West of Laura Lane. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 8. Southwest Parkway, East of Lawyer Place - West of Sabine Court. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 9. Langford Street, South of S. Ridgefield Court - North of Boswell Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 10. Langford Street, South of Boswell Street - North of Southwest Parkway. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 11. Boswell Street, East of Lawyer Street - West of Langford Street. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 Southwood Valley Elementary 12. Deacon Drive, East of San Felipe Drive - West of Brothers Boulevard. When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 6 of 12 13. Deacon Drive, East of Pierre Place - West of Celinda Circle. When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 14. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Deacon and Brothers). When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 15. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Todd Trail and Brothers). When Flashing 20 mph 7:20—8:05 a.m. 2:45—3:30 p.m. #1441 Aug. 11, 1983 1998- 02 Oakwood Middle School/Willow Branch Intermediate School 16. Holik Street, South of George Bush Drive - North of Anna Street (intersection of George Bush and Holik). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 17. Holik Street, North of Anna Street - South of George Bush Drive (intersection of Anna and Holik). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 18. Anderson Street, South of George Bush Drive - North of Wolf Run. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 19. Anderson Street, South of Wolf Run - North of Park Place. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #1441 Aug. 11, 1983 1998- 03 WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 7 of 12 20. Timber Street, South of George Bush Drive and North of Anna Street (intersection of George Bush Dr. and Timbers). When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #2210 Sept. 26, 1996 1998- 03 21. Timber Street, North of Anna Street - South of George Bush Drive. When Flashing 20 mph 7:45—8:45 a.m. 3:15—4:00 p.m. #2210 Sept. 26, 1996 1998- 03 Rock Prairie Elementary/College Station Middle School 22. Welsh Avenue, North of Edelweiss Avenue - South of Willow Loop. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 23. Honeysuckle Lane, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 24. Canterbury Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 25. Dover Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1941 Feb. 13, 1992 1998- 04 26. Abbey Lane, East of Victoria Avenue - West of Nottingham Drive. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1989 April 11, 1989 1998- 04 WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 8 of 12 27. Yorkshire Drive, East of Victoria Avenue - West of Nottingham Drive. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1989 April 11, 1989 1998- 04 28. Victoria Avenue, South of Yorkshire Drive - North of Shire Drive. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1821 Sept. 14, 1989 1998- 04 29. Rock Prairie Road, East of Rio Grande Boulevard - West of Bahia Drive. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1987 Nov. 12, 1987 1998- 04 30. Rio Grande Boulevard, South of Capistrano Court - North of Rock Prairie Road. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1987 Nov. 12, 1987 1998- 04 31. Westchester Avenue, South of Dover Street - North of Rock Prairie Road. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. #1874 Dec. 13, 1990 1998- 04 32. Rock Prairie Road, East of Shire Drive - West of Victoria Avenue. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2259 Aug. 28, 1997 1998- 04 33. Edelweiss Avenue, East of Caterina Lane - West of Innsbruck Circle. When Flashing 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A 34. Innsbruck Circle, North of western intersection of Edelweiss Avenue and Innsbruck Circle. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 9 of 12 35. Innsbruck Circle, North of eastern intersection of Edelweiss Avenue and Innsbruck Circle. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A 36. Sunflower Trail, North of Edelweiss Avenue - South of Welsh Avenue. 7:15—8:45 a.m. 2:45—4:15 p.m. 25 mph 7:15—8:45 a.m. 2:45—4:15 p.m. # 2703 Mar. 11, 2004 N/A A&M Consolidated High School 37. Welsh Avenue, South of Nueces Drive - North of FM 2818 (intersection of Welsh and Nueces). 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.— 4:00 p.m. #1889 April 11, 1991 1998- 02 38. Welsh Avenue, North of FM 2818 - South of Nueces Drive (intersection of Welsh and FM 2818). 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.— 4:00 p.m. #1889 April 11, 1991 1998- 02 39. Nueces Drive, South of Hondo Drive - North of Arboles Circle 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.— 4:00 p.m. #2403 Aug. 12, 1999 1999- 01 40. Nueces Drive, North of FM 2818 - South of Guadalupe Drive 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.— 4:00 p.m. #2403 Aug. 12, 1999 1999- 01 41. Guadalupe Drive, West of Langford Street - East of Nueces Drive 7:30 a.m.— 4:00 p.m. 25 mph 7:30 a.m.— 4:00 p.m. #2403 Aug. 12, 1999 1999- 01 42. Welsh Avenue, North of FM 2818 (at the south end of the limit identified in #38 above) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 43. Welsh Avenue, South of FM 2818 (345 feet south of the FM 2818 and Welsh intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 10 of 12 44. Nueces Drive, North of FM 2818 (at the south end of the limit identified in #40 above) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 45. FM 2818, West of Welsh (650 feet west of FM 2818 and Welsh intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA 46. FM 2818, East of Nueces (220 feet east of FM 2818 and Nueces intersection) When Flashing 35 mph 7:30—8:30 a.m. 3:30—4:00 p.m. Sept. 26, 2013 NA Pebble Creek Elementary 47. Parkview Drive, West of Bogey Court - East of Birdie Court. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 48. Venture Drive, West of Lakeway Drive - East of S.H. 6 East Frontage Road. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 49. Lakeway Drive, South of Greens Prairie Road - North of Parkview Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 50. Lakeway Drive, North of Quality Circle - South of Venture Drive. When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2198 Aug. 29, 1996 1998- 05 Forest Ridge Elementary WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 11 of 12 51. Greens Prairie Road, West of Arrington - East of Castlegate Drive. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2868 Feb. 9, 2006 N/A Cypress Grove Intermediate 52. Graham Road, West of Schaffer Road - East of Victoria Avenue. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 53. Graham Road, West of S.H. 6 West Frontage Road - East of Schaffer Road. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 54. Schaffer Road, North of Graham Road - South of Hasselt Street. When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. #2403 Aug. 12, 1999 1999- 02 Creekview Elementary 55. Eagle Avenue, West of New Port Lane - 385 feet east of school property When Flashing 20 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Aug 17, 2009 N/A Greens Prairie Elementary 56. Greens Prairie Trail - beginning 210 feet east of the intersection with Royder Road and extending west 1150 feet from the west side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Dec. 8, 2011 N/A 57. Royder Road - beginning 160 feet north of the intersection with Greens Prairie Trail and extending south 815 feet from the south side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # Dec. 8, 2011 N/A WS Phillips Parkway, Brewster Drive, and Dunlap Loop School Zone Ordinance Page 12 of 12 College Station High School 58. Barron Road - beginning 220 feet east of the intersection with Victoria Avenue and extending west 1350 feet from the west side to the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # July 12, 2012 N/A 59. Victoria Avenue - beginning 250 feet north of the intersection with Barron Road and extending south 1730 feet from the south side of the intersection When Flashing 25 mph 7:30—8:15 a.m. 2:45—3:30 p.m. # July 12, 2012 N/A Spring Creek Elementary 60. WS Phillips Parkway – beginning 1,050 feet northwest of the intersection with Brewster Drive and extending southwest to 125 feet northwest of the intersection with Haines Lane When Flashing 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A 61. Brewester Drive – beginning at the intersection with WS Phillips Parkway and extending northeast to 1,150 feet northeast of the intersection with WS Philips Parkway When Flashing 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A 62. Dunlap Loop – beginning 200 feet northwest of the intersection with Brewster Drive and extending southeast to the intersection with Brewester Drive. *Operational Time for school year 20 mph 7:15—8:45 a.m. 2:45—4:15 p.m. July 23, 2015 N/A City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0402 Name:Well No. 9 Combined Project Status:Type:Contract Consent Agenda File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on professional services contract number 15-125 with Jones & Carter, Inc. in the amount of $743,000., for the design, bidding, and construction administration for the Well No. 9 Combined Project and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Sponsors:Donald Harmon Indexes: Code sections: Attachments:Well 9 Map.pdf Well #9 and Collection Line DRR.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on professional services contract number 15-125 with Jones & Carter, Inc. in the amount of $743,000., for the design, bidding, and construction administration for the Well No. 9 Combined Project and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the professional services contract and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The scope of this contract includes design, bidding, and construction administration services for the Well No. 9 Combined Project. This project consists of the Well No. 9 Project and the Well No. 9 Collection Line Project as identified in the Capital Plan. The Well No. 9 Project includes a 3,300 gallon per minute water well with its associated electrical, SCADA, security, and drainage infrastructure. The Well will be constructed on City property. The Well No. 9 Collection Line Project includes approximately 5,200 linear feet of large diameter piping, an all-weather access driveway, and communication conduit/fiber. Easement acquisition has been executed in a previous project. Jones & Carter was selected for this project as the most highly qualified firm as part of RFQ# 15-028. Budget &Financial Summary:Funds in the amount of $5,855,000 are budgeted for this project in the Water Capital Improvement Projects Fund.The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt”is necessary for this item because the long term debt has not College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0402,Version:1 been issued for the project. The debt for the project is scheduled to be issued in future fiscal years. Attachments: 1. Contract - On file in the City Secretary’s Office 2. Project Location Maps 3. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ !! ! ! ! ! ! ! ! ! ! ! ! !! !(!(!(!(!(!(!(&É &É &É "¥ "¥ "¥ "¥ "¥ "¥ "¥ "¥ "¥"¥HOMERRICEWell Field #9 Com bined Project Project Map Plot Date: 7/2/2015 s01,000 2,000500Feet Proposed Location of Well #9 Proposed Collection Lin eand Acce ss Driveway Well #8 RESOLUTION NO. _________________ RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STAT ION, TEXAS THAT: Section 1. The City reasonably expects it will incur debt, as one or more series of obligations, with an aggregate maximum principal amount not to exceed $6,000,000, for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. PASSED AND APPROVED THIS 13th DAY OF August, 2015. _______________________________ Nancy Berry, Mayor ATTEST: _________________________________ Sherry Mashburn, City Secretary (Seal) Exhibit "A" The projects to be financed that are the subject of this Statement are: Design and Construction of Well #9 and the Well #9 Collection Line The Well Number 9 Project includes the design and construction of a water well with its associated electrical, SCADA, security, and drainage infrastructure. The Well Number 9 Collection Line Project is for the design and construction of a collection line progressing from Water Well Number 9 to a connection point in the existing wellfield. The project includes large diameter piping, an all-weather access driveway, and communication conduit/fiber. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0407 Name:Elder-Aid CHDO HOME Contract Status:Type:Contract Consent Agenda File created:In control:7/16/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on approving a contract for the grant of federal HOME Community Housing Development Organization (CHDO) Set-Aside funds with Elder-Aid, Inc. in the amount of $308,411 for acquisition and rehabilitation of four (4) existing dwelling units to be used as affordable rental housing for income-eligible elderly households. Sponsors:Debbie Eller Indexes: Code sections: Attachments:Elder Aid Grant Contract Final 2015 Rental_7-28-2015.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on approving a contract for the grant of federal HOME Community Housing Development Organization (CHDO)Set-Aside funds with Elder-Aid,Inc.in the amount of $308,411 for acquisition and rehabilitation of four (4)existing dwelling units to be used as affordable rental housing for income-eligible elderly households. Relationship to Strategic Goals: (Select all that apply) ·Financially Sustainable City ·Core Services and Infrastructure ·Neighborhood Integrity Recommendation(s): Staff recommends approval of this Contract Summary: The federal HOME program provides assistance to income qualified persons by funding a variety of affordable housing activities. The City is required by the U. S. Department of Housing and Urban Development (HUD) to make at least 15% of each year’s HOME grant allocation available for non- profit agencies that meet the definition of a Community Housing Development Organization (CHDO). CHDO’s must have, as one of their goals, the provision of affordable housing. They must also have a board make-up that comply with the HOME Program requirements. The 15% set-aside funds may be used for most HOME eligible activities. The HOME grant provides the flexibility to exceed the 15% requirement if eligible, feasible projects are proposed that address the community needs. Affordable senior housing has been identified as a HIGH priority need in the Consolidated Plan. Elder-Aid, Inc. was certified by the City as an eligible CHDO in May 2015 to allow the organization to College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0407,Version:1 expand their mission of serving the elderly into College Station. They have demonstrated capacity as a CHDO for the City of Bryan since 1998, where they have received HOME funds to construct eighteen (18) single-family homes restricted for rental to elderly households. Elder-Aid submitted a proposal to acquire and rehabilitate four (4) existing dwelling units for use as affordable rental units for income-eligible, elderly households. The dwelling units consist of two (2) duplexes located on Lodgepole. Budget & Financial Summary: These funds are available in the FY 2015 HOME budget. Funds used to repay HUD for the EMBRACE project will be utilized under this contract. Reviewed and Approved by Legal: Yes Attachments: Attachment 1: Elder-Aid, Inc. Grant Contract for HOME Programs College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ CITY OF COLLEGE STATION, TEXAS CONTRACT AND GRANT FOR HOME PROGRAMS: ELDER-AID, INC. Article I. PARTIES Section 1.01 This HOME CHDO Allocation of Funding Contract (the "Contract") is between the City of College Station ("City"), a home-rule municipality of the State of Texas, and Elder- Aid, INC, ("Recipient"), a Texas Non-Profit Corporation (collectively referred to as the "Parties"). Article II. CONTRACT PERIOD Section 2.01 This contract shall commence on August 13, 2015 and the project shall be completed by August 13, 2017 unless extended by agreement of the Parties in writing. This agreement will remain valid throughout the “Period of Affordability” as defined by 22.02. Article III. RECIPIENT PERFORMANCE Section 3.01 Recipient shall administer Four (4) projects in accordance with the HOME INVESTMENT PARTNERSHIPS ACT OF 1990, 42 U.S.C. 12701 ET SEQ. (THE ACT) and the implementing regulations, 24 CFR PART 92, TEXAS GOVERNMENT CODE SECTION 531.001 ET SEQ., and the HOME INVESTMENT PARTNERSHIPS PROGRAM RULES. Recipient shall perform all activities in accordance with the terms of the Performance Statement, ("Exhibit A" attached hereto); the Budget, ("Exhibit B" attached hereto); the Project Implementation Schedule, ("Exhibit C" attached hereto); the Applicable Laws and Regulations, ("Exhibit D" attached hereto); the Certifications, ("Exhibit E" attached hereto); the assurances, covenants, warranties, certifications, and all other statements made by Recipient in its application for the project funded under this contract; and with all other terms, provisions, and requirements set forth in this contract. Section 3.02 In the event the affordability requirements of 24 CFR 92.252 & 24 CFR 92.254 are not satisfied by Recipient hereunder, Recipient shall bear ultimate responsibility for repayment of HOME funds. Section 3.03 In the event that there is program income, repayments, and/or recaptured funds, the funds must be used in accordance with the requirements of 24 CFR 92.503, as outlined in the Performance Statement, "Exhibit A". Section 3.04 Recipient agrees to maintain itself as a CHDO in accordance with Title II of the National Affordable Housing Act (1990), as it may be amended, concerning the HOME Page 1 of 50 Investment Partnership program (HOME) and 24 CFR 92.300. Section 3.05 All HOME assisted units shall comply with the HOME rents as stated in 24 CFR. 92.252. Recipient must annually provide City with information on rents and occupancy of HOME-assisted units. Rents may not exceed the maximum HOME rents published annually by HUD (Exhibit F). Any increase in rents for HOME-assisted units is subject to the provisions of 24 CFR 92.252(f)(3). Tenants of HOME units must receive not less than 30 days prior written notice before implementing any increase in rents. Based upon the HOME portion of the total eligible development cost, four (4) units will be designated as HOME assisted units and will be floating units. The term floating units means units that are designated as HOME assisted units but may change over time as long as the total number of HOME assisted units within the project remains not less than four (4) and that these units do not differ over the affordability period in terms of size, amenities and number of bedrooms from other non-HOME assisted units. Section 3.06 Maximum rents and income will be established annually by the U. S. Department of Housing and Urban Development, and the Recipient will be notified in writing of said rates by the Community Development Division of the Planning and Development Services Department, as soon as the Division is made of aware of said rates. Section 3.07 Annually or as tenant occupancy changes, whichever occurs earlier, the Recipient will submit to the City a copy of the lease and proof of income of the tenants occupying the HOME units. This information will be submitted for the duration of the affordability period as noted in the Land Use Restriction Agreement. Section 3.08 The Recipient agrees not to prohibit a Section 8 tenant from occupying a HOME unit. The Recipient is not prohibited from conducting a background check on credit history or criminal history. Article IV. CITY FINANCIAL OBLIGATIONS Section 4.01 City Financial Obligations. In consideration of full and satisfactory performance of the activities referred to in Article V of this contract, City shall be obligated to pay for eligible actual and reasonable costs incurred by Recipient during the contract period for performances rendered under this contract by Recipient, subject to the limitations set forth in this Article IV. (a) The Parties agree that City's obligations under Article IV of this contract are contingent upon the actual receipt of adequate local and/or federal funds. If adequate funds are not available to make payments under this contract, City shall notify Recipient in writing within a reasonable time after such fact is determined. City shall then terminate this contract and shall not be liable for failure to make payments to Recipient under this contract. (b) City shall not be liable to Recipient for any costs incurred by Recipient, or any portion thereof, which have been paid to Recipient or which are subject to payment to Recipient, or Page 2 of 50 which have been reimbursed to Recipient, or are subject to reimbursement to Recipient, by any source other than City or Recipient. (c) City shall not be liable to Recipient for any costs incurred by Recipient which are not eligible project costs, as set forth in 24 CFR 92.206(A) and Article VI of this contract. Funds provided under this contract shall not be used nor shall City be liable for payment of costs associated directly or indirectly incurred because of prohibited activities as defined in 24 CFR 92.214. (d) City shall not be liable to Recipient for any costs incurred by Recipient or for any performances rendered by Recipient which are not strictly in accordance with the terms of this contract, including the terms of Exhibits A, B, C, D, and E of this contract. (e) City shall not be liable for costs incurred or performance rendered by Recipient before commencement or after termination of this contract. Section 4.02 LIMIT OF LIABILITY. NOTWITHSTANDING ANY OTHER PROVISION OF THIS CONTRACT, THE TOTAL OF ALL PAYMENTS AND OTHER OBLIGATIONS INCURRED BY CITY UNDER THIS CONTRACT SHALL UNDER NO CIRCUMSTANCES EXCEED THREE HUNDRED EIGHT THOUSAND FOUR HUNDRED ELEVEN AND 00/100, ($308,411.00), FROM THE FY 2012 (HUD GRANT YEAR 2011) AND FY 2013 (HUD GRANT YEAR 2012) BUDGET. Section 4.03 Conversion to Homeownership With the permission of the City, the owner of the HOME-assisted rental unit(s) may convert said units to homeownership pursuant to 24 CFR§92.255. Article V. DISBURSEMENT OF FUNDS Section 5.01 City shall pay costs incurred which it determines are eligible and which are properly submitted under this contract in accordance with the requirements of 24 CFR 92.502. Recipient may not request disbursement of funds under this contract until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount of money needed to pay eligible costs actually incurred, and may not include amounts for prospective or future needs. Section 5.02 Any and all Program Income as defined by 24 CFR 84.21 must be disbursed by Recipient prior to requesting a disbursement of funds from the City. Proceeds from the sale of properties acquired and rehabilitated under this contract are not to be considered program income but may be retained by the CHDO as allowed under 24 CFR 92.300(a)(2) as CHDO Proceeds. All such proceeds retained the Recipient must be used for future affordable housing activities within the jurisdictional boundaries of the City of College Station, subject to approval by the City. Page 3 of 50 Section 5.03 The Parties agree that City's obligations to make payments under this contract is contingent upon Recipient's full and satisfactory performance of its obligations under this contract. City reserves the right to recover, recapture or offset funds paid under this contract in the event City determines that Recipient will be unable to commit or expend funds within the prescribed time, as determined by City. Recipient agrees to refund to the City all funds that the City in its sole discretion determines to have been used for ineligible and/or unapproved purposes. Such refunds will be made within thirty (30) days of notification by the City of the ineligible expenditure. Section 5.04 The Parties agree that any right or remedy provided for in this Article V or in any other provision of this contract is not cumulative, and shall not preclude the exercise of any other right or remedy under this Contract or under any provision of law, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other rights or remedies. Failure to exercise any right or remedy hereunder shall not constitute a waiver of the right to exercise that or any other right or remedy at any time. Article VI. UNIFORM ADMINISTRATIVE REQUIREMENTS, COSTS PRINCIPLES AND PROGRAM INCOME FOR GOVERNMENT ENTITIES AND NON-PROFITS Section 6.01 Recipient shall comply with the requirements of OMB Circulars Number A-122 "COST PRINCIPALS FOR NON PROFIT ORGANIZATIONS", OMB Circular Number A-110 "UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND OTHER AGREEMENTS WITH INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, AND OTHER NON PROFIT ORGANIZATIONS, and 24 CFR Part 84 "UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS WITH INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, AND OTHER NON PROFIT ORGANIZATIONS", and any other OMB Circulars which may apply either prospectively or retroactively. Recipient nonprofit organization must comply with applicable OMB Circulars pursuant to 24 CFR 92.505 and any other applicable regulations. Article VII. RETENTION AND ACCESSIBILITY OF RECORDS Section 7.01 Recipient must establish and maintain sufficient records, including those listed under 24 CFR 92.508. The sufficiency of the records will be determined by City. Section 7.02 Recipient shall give HUD, the Comptroller General of the United States, the City of College Station Auditor, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, and other papers, things, or property belonging to or in use by Recipient pertaining to this contract. Such rights to access shall continue as long as the records are retained by Recipient. Recipient agrees to maintain such records in a location accessible to the above-named persons and entities. Page 4 of 50 Section 7.03 All records pertinent to this contract shall be retained by Recipient for five calendar years after the date of termination of this contract or of submission of the final close-out report, whichever is later, with the following exceptions: (a) If any litigation, claim or audit is started before the expiration of the five-year period and extends beyond the five-year period, the records will be maintained until all litigation, claims or audit findings involving the records have been finally resolved, including all legal and administrative appeals. (b) Records relating to real property acquisition shall be retained for the period of affordability required under 24 CFR 92.254. (c) Records covering displacement and acquisitions must be retained for at least five years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 CFR 92.353. Section 7.04 Recipient shall require the substance of this Article VII to be included in all subcontracts. Section 7.05 Recipient must provide citizens, public agencies, and other interested parties with reasonable access to records consistent with the TEXAS PUBLIC INFORMATION ACT. Article VIII. REPORTING REQUIREMENTS Section 8.01 Recipient shall submit to City such reports on the operation and performance of this Agreement as may be required by City including but not limited to the reports specified in this Article VIII. Recipient shall provide City with all reports necessary for City's compliance with 24 CFR 92.508, 92.509 and 24 CFR 570 SUBPART J or any other applicable statute, law or regulation. Additionally Recipient shall provide HUD and City complete access to the property, all books, records, files, reports or other papers as requested by City and HUD. Section 8.02 In addition to the limitations on liability otherwise specified in this Agreement, it is expressly understood and agreed by the Parties hereto that if Recipient fails to promptly submit to City any report required by this Agreement, City may, at its sole option and in its sole discretion, withhold any or all payments otherwise due or requested by Recipient hereunder. If City withholds such payments, it shall notify Recipient in writing of its decision and the reasons therefore. Payments withheld pursuant to this paragraph may be held by City until such time as Recipient fully cures or performs any and all delinquent obligations which are identified as the reason funds are withheld. Page 5 of 50 Section 8.03 Verification of Income. Verification of income for HOME assisted unit tenants will be pursuant to 24 C.F.R 5.609. Section 8.04 Recipient shall submit activity reports to the City on an annual basis, with information on rents and occupancy. The format of such reports shall, at a minimum, consist of a HOME Project Compliance Report – Rental Housing Checklist 6-D (Exhibit G), Financial Summary (Exhibit H), and Program Narrative (Exhibit I). Annual reports will be due no later than October 30th of each year. Article IX. MONITORING Section 9.01 The City reserves the right to carry out regular and periodic field inspections to ensure compliance with the requirements of this contract. After each monitoring visit, City shall provide Recipient with a written report of the monitor's findings. If the monitoring reports note deficiencies in Recipient's performances under the terms of this contract, the monitoring report shall include requirements for the timely correction of such deficiencies by Recipient. Failure by Recipient to take action specified in the monitoring report may be cause for suspension or termination of this contract, as provided in Article XVIII and XIX of this contract. Article X. INDEPENDENT CONTRACTOR Section 10.01 It is expressly understood and agreed by the Parties hereto that City is contracting with Recipient as an Independent Contractor and not any employee, or agent of City. This contract does not establish or constitute a joint venture or enterprise between City and Recipient. Section 10.02 By entering into this contract, City and Recipient do not intend to create a joint enterprise. Article XI. INSURANCE, INDEMNIFICATION AND RELEASE Section 11.01 The Recipient shall procure and maintain, at its sole cost and expense for the duration of this Contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services performed by the Recipient, its officers, agents, volunteers, and employees. Section 11.02 The Recipient’s insurance shall list the City of College Station, its officers, agents, volunteers, and employees as additional insureds. The Required Limits of Insurance are attached in Exhibit “J”. Page 6 of 50 Section 11.03 Indemnification. The Recipient shall indemnify, hold harmless, and defend the City, its officers, agents, volunteers, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorneys’ fees, for injury to or death of any person or for damage to any property arising out of or in connection with the work done by the Recipient under this Contract. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Recipient, or any third party. Section 11.04 Release. The Recipient assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, volunteers, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property that is caused by, alleged to be caused by, arising out of, or in connection with the Recipient's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Recipient, or any third party. Article XII. SUBCONTRACTS Section 12.01 Except for subcontracts to which the federal labor standards requirements apply, Recipient may not subcontract for performances of any obligation required or described in this contract without obtaining City's prior written approval. Recipient shall only subcontract for performance obligations required or described in this contract to which the federal labor standards requirements apply after Recipient has submitted a Subcontractor Eligibility form, as specified by City, for each such proposed subcontract and Recipient has obtained City's prior written approval, based on the information submitted, of Recipient's intent to enter into such proposed subcontract. Recipient, in subcontracting for the performance of any obligation required as described in this contract, expressly understands that in entering into such subcontracts, City is in no way liable to Recipient's subcontractor(s). Section 12.02 In no event shall any provision of this Article XII, specifically the requirement that Recipient obtain City's prior written approval of a subcontractor's eligibility, be construed as relieving Recipient of the responsibility for ensuring that the performances rendered under all subcontracts are rendered so as to comply with all of the terms of this contract, as if such performances rendered were rendered by Recipient. City's approval under Article XII does not constitute adoption, ratification, or acceptance of Recipient's or subcontractor's performance hereunder. City maintains the right to insist upon Recipient's full compliance with the terms of this contract, and by the act of approval under Article XII, City does not waive any rights or remedies which may exist or which may subsequently accrue to City under this contract. Page 7 of 50 Section 12.03 Recipient shall comply with all applicable federal, state, and local laws, regulations, and ordinances for making procurement under this contract. Section 12.04 Recipient shall submit a subcontractor utilization report prior to beginning work and prior to hiring any additional subcontractors. Article XIII. CONFLICT OF INTEREST Section 13.01 No person who (a) is an employee, agent, consultant, officer or elected or appointed official of City or of any applicant that receives funds and who exercises or has exercised any functions or responsibilities with respect to activities assisted with funds provided under this contract or (b) who is in a position to participate in a decision-making process or gain inside information with regard to such activities may obtain a personal or financial interest or benefit from a HOME assisted activity, or have an interest in any contract, subcontract or contract (or the proceeds thereof) with respect to a HOME assisted activity either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Recipient shall ensure compliance with applicable provisions under 24 CFR Sections 84.40 - 84.48 and OMB Circular A- 110 in the procurement of property and services. Article XIV. NONDESCRIMINATION AND SECTARIAN ACTIVITY Section 14.01 Equal Opportunity. Recipient shall ensure that no person shall on the grounds of race, color, religion, sex, handicap, family status, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds provided under this contract. In addition, funds provided under this contract must be made available in accordance with the requirements of Section 3 of the HOUSING AND URBAN DEVELOPMENT ACT OF 1968 (12 USC 1701u) that: (a) To the greatest extent feasible, opportunities for training and employment arising in connection with the planning and carrying out of any project assisted with HOME funds provided under this contract be given to low-income persons residing within the general local government area in which the project is located; and (b) To the greatest extent feasible, contracts for work to be performed in connection with any such project be awarded to business concerns, including, but not limited to, individuals or firms doing business in the field of planning, consulting, design, architecture, building construction, rehabilitation, maintenance, or repair, which are located in or owned in substantial part by persons residing in the same metropolitan area or non-metropolitan City as the project. Section 14.02 Religious Organizations. Funds provided under this contract may not be provided to primarily religious organizations, such as churches, for any activity, including secular activities. In Page 8 of 50 addition, funds provided under this contract may not be used to rehabilitate or construct housing owned by primarily religious organizations, such as churches, for any activity, including secular activities. In addition, funds provided under this contract may not be used to rehabilitate or construct housing owned by primarily religious organizations or to assist primarily religious organizations in acquiring housing. The completed housing project must be used exclusively by the owner entity for secular purposes and must be available to all persons regardless of religion. There must be no religious or membership criteria for tenants of the property as specified under 24 CFR 92.257. Article XV. LEGAL AUTHORITY Section 15.01 Recipient assures and guarantees that Recipient possesses the legal authority to enter into this contract, to receive funds authorized by this contract, and to perform the services Recipient has obligated itself to perform hereunder. Section 15.02 The person or persons signing and executing this contract on behalf of Recipient, or representing themselves as signing and executing this contract on behalf of Recipient, do hereby warrant and guarantee that he, she or they have been duly authorized by Recipient to execute this contract on behalf of Recipient and to validly and legally bind Recipient to all terms, performances, and provisions herein set forth. Section 15.03 Recipient shall not employ, award contract to, or fund any person that has been debarred, suspended, proposed for debarment, or placed on ineligibility status by U.S. Department of Housing and Urban Development. In addition, City shall have the right to suspend or terminate this contract if Recipient is debarred, suspended, proposed for debarment, or ineligible to participate in the HOME Program. Article XVI. LITIGATION AND CLAIMS Section 16.01 Recipient shall give City immediate notice in writing of: (a) any action, including any proceeding before an administrative agency, brought or filed against Recipient in connection with this contract; and (b) any claim against Recipient, the cost and expense of which Recipient may be entitled to be reimbursed by City. Except as otherwise directed by City, Recipient shall furnish immediately to City copies of all documents received by Recipient with respect to such action, proceeding, or claim. Page 9 of 50 Article XVII. CHANGES AND AMENDMENTS Section 17.01 Except as specifically provided otherwise in this contract, any alterations, additions, or deletions to the terms of this contract shall be by amendment hereto in writing and executed by both the Parties to this contract. Section 17.02 It is understood and agreed by the Parties hereto that any performance under this contract must be rendered in accordance with the Act, the regulations promulgated under the Act, the assurances and certifications made to City by Recipient, and the assurances and certifications made to the United States Department of Housing and Urban Development by the City with regard to the operation of the HOME Program. Section 17.03 Any alt erations, additions, or deletions to the terms of this contract which are required by changes in Federal or state law or regulations are automatically incorporated into this contract without written amendment hereto, and shall become effective on the date designated by such law or regulations. All other amendments to the contract must be in writing and signed by both Parties, except as provided in paragraphs 17.02 and 17.03. Article XVIII. SUSPENSION Section 18.01 In the event Recipient fails to comply with any term of this contract, City may, upon written notification to Recipient, suspend this contract in whole or in part and withhold further payments to Recipient, and prohibit Recipient from incurring additional obligations of funds under this contract. Article XIX. TERMINATION Section 19.01 The City may terminate this contract in whole or in part, in accordance with 24 CFR 85.43 and this Article or as provided in this contract. In the event Recipient materially fails as determined by City, to comply with any term of this contract, whether stated in a Federal statute or regulation, an assurance, in a City plan or application, a notice of award, or elsewhere, City may take one or more of the following actions: (a) Temporarily withhold cash payments pending correction of the deficiency or default by the Recipient. (b) Disallow all or part of the cost of the activity or action not in compliance; and require immediate repayment of such disallowed costs. (c) Withhold further HOME awards from Recipient. Page 10 of 50 (d) Exercise other rights and remedies that may be legally available as determined by the City to comply with the terms of this contract. (e) City may terminate this contract for convenience in accordance with 24 CFR 85.44. Article XX. AUDIT Section 20.01 Unless otherwise directed by City, Recipient shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this contract, subject to the following conditions and limitations: (a) Recipient shall have an audit made in accordance with 24 CFR 92.506, THE SINGLE AUDIT ACT OF 1984, 31 U.S.C. 7501 et. seq., and OMB Circular No.133, "AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS", for any of its fiscal years included within the contract Period, in which Recipient receives more than $300,000.00 in federal financial assistance provided by a federal agency in the form of grants, contracts, loans, loan guarantees, property, cooperative contracts, interest subsidies, insurance or direct appropriations, but does not include direct federal cash assistance to individuals. The term includes awards of federal financial assistance received directly from federal agencies, or indirectly through other units of State and local government; (b) At the option of Recipient, each audit required by this Article may cover either Recipient's entire operations or each department, agency, or establishment of Recipient which received, expended, or otherwise administered federal funds; (c) Notwithstanding paragraphs 4.01(c) and (d), Recipient shall utilize operating expense funds budgeted under this contract to pay for that portion of the cost of such audit services properly allocable to the activities funded by City under this contract, provided however that City shall not make payment for the cost of such audit services until City has received the complete and final audit report from Recipient; (d) Unless otherwise specifically authorized by City in writing, Recipient shall submit the complete and final report of such audit to City within thirty (30) days after completion of the audit, but no later than one (1) year after the end of each fiscal period included within the period of this contract. Audits performed under Subsection A of this Article XX are subject to review and resolution by City or its authorized representative. (e) As part of its audit, Recipient shall verify expenditures according to the Budget attached as Exhibit B. Section 20.02 Notwithstanding Paragraph 20.01 City reserves the right to conduct an annual financial and compliance audit of funds received and performances rendered under this contract. Recipient agrees to permit City or its authorized representative to audit Recipient's records and to Page 11 of 50 obtain any documents, materials, or information necessary to facilitate such audit. Section 20.03 Recipient understands and agrees that it shall be liable to City for any costs disallowed pursuant to financial and compliance audit(s) of funds received under this contract. Recipient further understands and agrees that reimbursement to City of such disallowed costs shall be paid by Recipient from funds which were not provided or otherwise made available to Recipient under this contract. Section 20.04 Recipient shall take all necessary actions to facilitate the performance of such audit or audits conducted pursuant to this Article XX as City may require of Recipient. Section 20.05 All approved HOME audit reports shall be made available for public inspection within 30 days after completion of the audit. Article XXI. ENVIRONMENTAL CLEARANCE REQUIREMENTS Section 21.01 Recipient understands and agrees that by the execution of this contract, City shall assume the responsibilities for environmental review, decision making, and other action which would otherwise apply to City in accordance with and to the extent specified in 24 CFR, PART 58. In accordance with 24 CFR 58.77(b), Recipient further understands and agrees that City shall handle inquiries and complaints from persons and agencies seeking redress in relation to environmental reviews covered by approved certifications. Section 21.02 Funds provided under this contract, may not be obligated and expended before the actions specified in this Article occur. Section 21.03 City shall prepare and maintain a written Environmental Review Record for this project in accordance with 24 CFR PART 58 to ensure compliance with the NATIONAL ENVIRONMENTAL POLICY ACT (NEPA). Recipient must also maintain a copy of the Environmental Review Record in Recipient's project file. City must comply with all other applicable environmental requirements as specified in Exhibit D of this contract. City shall document its compliance with such other requirements in its environmental review file. Article XXII. SPECIAL CONDITIONS Section 22.01 City shall not release any funds for any costs incurred by Recipient under this contract until City has received certification from Recipient that its fiscal control and fund accounting procedures are adequate to assure the proper disbursal of and accounting for funds provided under this contract. City shall specify the content and form of such certification. Section 22.02 Affordability. Funds provided under this contract must meet the affordability requirement of 24 CFR 92.252 and 24 CFR 92.254 and the HOME rules as applicable. The Page 12 of 50 affordability period will be 15 years. Section 22.03 Repayment. Recipient agrees that all repayments, including all interest and any other return on the investment of HOME funds will be made to City pro-rata. Repayment is due if the unit is not operated in accordance with the affordability requirement. Section 22.04 Housing Quality Standards. Recipient shall ensure that all housing assisted with funds provided under this contract shall meet the requirements of 24 CFR 92.251 for the duration of this contract. Section 22.05 Affirmative Marketing. Recipient shall adopt Affirmative Marketing procedures and requirements for rental and homebuyer projects containing five (5) or more HOME-assisted housing units. The Affirmative Marketing procedures and requirements shall include, but need not be limited to, those specified in 24 CFR 92.351. City will assess the efforts of the Recipient during the marketing of the units by use of compliance certification. Where a Recipient fails to follow the Affirmative Marketing procedures and requirements, corrective actions shall include extensive outreach efforts to appropriate contacts to achieve the occupancy goals or other sanctions the City may deem necessary. Recipient must provide City with an annual assessment of the Affirmative Marketing program of the development if an Affirmative Marketing program is required under this section. The assessment must include: (a) Method used to inform the public and potential residents about Federal Fair Housing laws and Affirmative Marketing policy. Recipient's advertising of housing must include the Equal Housing Opportunity logo or statement. Advertising media may include newspaper, radio, television, brochures, leaflets, or signage. Recipient may wish to use community organizations, places of worship, employment centers, fair housing groups, housing counseling agencies, social service centers or medical service centers as resources for this outreach. (b) Records describing actions taken by the Recipient to affirmatively market housing and records to assess the results of these actions. Recipient must maintain a file containing all marketing efforts (i.e. copies of newspapers ad, memos of phone calls, copies of letters) to be available for inspection at least annually by City. (c) Recipient shall solicit applications for housing from persons in the housing market who are least likely to apply for housing without benefit of special outreach efforts. In general, persons who are not of the race/ethnicity of the residents of the neighborhood in which the housing is located shall be considered those least likely to apply. (d) Recipient shall maintain a listing of all residents residing in each home through the end of the compliance period. (e) The Recipient will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps Page 13 of 50 shall include: Placing qualified small and minority businesses and women's business enterprises on solicitation lists; Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises; Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; Using the services and assistance of the Small Business Administration, and the Minority Business Development Agency of the Department of Commerce; and requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in the preceding paragraph. Section 22.06 Enforcement of Affordability. City shall provide a legally enforceable contract consisting of a Land Use Restriction Agreement, containing remedies adequate to enforce the affordability requirements of 24 CFR 92.252, as applicable, for each activity assisted under this contract, to be recorded in the real property records of Brazos County. Funds recaptured because housing no longer meets the affordability requirements under 24 CFR 92.252(a)(5) are subject to the requirements of 24 CFR 92.503. Section 22.07 Reversion of Assets. Upon termination of this contract, all funds remaining on hand on the date of termination and all accounts receivable attributable to the use of funds received under this contract shall revert to City. Recipient shall return these assets to City within seven (7) days after the date of termination. This section does not refer to CHDO proceeds from the sale of property. Section 22.08 Flood Hazards. Funds provided under this contract may not be used in connection with acquisition, rehabilitation, or construction of a development located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards. Section 22.09 Fair Housing. Recipient participating in the HOME program shall use affirmative fair housing marketing practices in determining eligibility and concluding all transactions. These requirements apply to all projects of five (5) or more units. Each participating entity must affirmatively further fair housing in accordance with 24 CFR 92.350. Section 22.10 Displacement, Relocation, and Acquisition. Recipient must ensure that it has taken all reasonable steps to minimize the displacement of persons (families, business and nonprofit organizations) as a result of a project assisted with funds provided under this contract. Recipient must comply with the applicable provisions of 24 CFR 92.353. Section 22.11 Property Standards. Recipient shall ensure that all housing assisted with funds provided under this contract (1) shall meet the lead-based paint requirements in 24 CFR 92.355 upon project completion and (2) shall meet the requirements of 24 CFR 92.251 for the duration of this contract. Section 22.12 Tenant and Participation Protections. Recipient shall ensure that all tenant and Page 14 of 50 participation protection policies are in accordance with 24 CFR 92.253, and the Recipient shall comply with all other provisions of 24 CFR 92 Subpart F. Section 22.13 All documents necessary for the conveyance of real property, pursuant to the contract, must be approved, prior to execution, by the City. (i.e. deeds, notes, Deed of Trust, etc.) Section 22.14 Funding under this contract is contingent upon Recipient meeting all terms and conditions of this contract. Section 22.15 This contract and the performance hereunder may not be assigned without the express written consent of City. Section 22.16 This contract is binding on Recipient’s assigns and successors-in-interest. Article XXIII. ORAL AND WRITTEN CONTRACTS Section 23.01 All oral and written contracts between the Parties relating to the subject matter of this contract that were made prior to the execution of this contract have been reduced to writing and are contained in this contract. Section 23.02 The attachments enumerated and denominated below are hereby made a part of this contract, and constitute promised performances by Recipient in accordance with Article III of this contract. (a) Exhibit A. Performance Statement (b) Exhibit B. Budget (c) Exhibit C. Project Implementation Schedule (d) Exhibit D. Applicable Laws and Regulations (e) Exhibit E. Certifications (f) Exhibit F. HOME Rents (g) Exhibit G. Project Compliance Report: Rental Housing Checklist 6-D (h) Exhibit H. Financial Summary (i) Exhibit I. Project Narrative (j) Exhibit J Insurance Requirements (k) Exhibit K. CHDO Proposal Article XXIV. VENUE Section 24.01 For purposes of litigation pursuant to this contract, venue shall be in Brazos County, Texas. Page 15 of 50 Article XXV. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS Section 25.01 Recipient shall comply with all federal, state and local laws, statutes, ordinances, rules, regulations, orders and decrees of any court or administrative body or tribunal related to the activities and performances of contractor under this contract. Upon request by City, Recipient shall furnish satisfactory proof of its compliance herein. ELDER-AID, INC. CITY OF COLLEGE STATION By: By: Printed Name: City Manager Title: President Date:________________ Date: APPROVED: City Attorney Date:_____________ Page 16 of 50 STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF BRAZOS § This instrument was acknowledged before me on the day of __________, 2015, by ______________, in her capacity as Executive Director of _______________________, a Texas Non-Profit Corporation. Notary Public in and for the State of Texas STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF BRAZOS § This instrument was acknowledged before me on the day of __________, 2015, by Kelly Templin, as City Manager of the City of College Station, a Texas municipal corporation, on its behalf. Notary Public in and for the State of Texas Page 17 of 50 EXHIBIT A PERFORMANCE STATEMENT Elder-Aid, INC. Recipient is awarded THREE HUNDRED EIGHT THOUSAND FOUR HUNDRED ELEVEN AND 00/100, ($308,411.00), FROM THE FY 2012 (HUD GRANT YEAR 2011) AND FY 2013 (HUD GRANT YEAR 2012) BUDGET. from the City of College Station HOME Investment Partnerships Program – Community Housing Development Organization (CHDO) set-aside funds. These funds must be used for the acquisition and rehabilitation of the following properties: Elder-Aid, Inc., is proposing to purchase approximately 4 housing units for the purpose of providing affordable rental units for income eligible and disadvantaged tenants. Elder-Aid intends to target all applicants at or below 60% of the area median income (AMI) and those applicants that are elderly, disabled, or in transition from homeslessness. Elder-Aid will also provide numerous inhouse referrals for case management, transitioning out of poverty, utility assistance, medical referrals and financial budgeting assistance and education. It is Elder-Aid’s intent to purchase the following properties for the Affordable Rental Program. These properties will be located in College Station and available for rent soon after purchase. Elder-Aid will focus more on 2 bedroom units due to the demand by elderly. Properties for proposed purchase are as follows: Duplexs located at: 2332-2334 Lodgepole Ct, College Station, 2 bedroom. 2329-2331 Lodgepole Ct, College Station, 2 bedroom. These properties will be made available for lease to income-eligible households at or below 60% of the Area Median Income. Recipient shall dedicate all easements required by City, including blanket easements which shall be substituted with as-built easements for all City utilities. All work must be in compliance with current City of College Station Building Codes. All required permits must be obtained prior to any work commencing. All required inspections must be performed by the City of College Station Building Inspectors. Recipient must provide written notification of all subcontractors to City. Within six (6) months from issuance of the Certificate of Occupancy, said HOME unit must be occupied by an eligible resident. Recipient is not prohibited from conducting a background check, Page 18 of 50 including credit history and criminal history checks. The project must be completed no later than, August 13, 2017. Upon completion of such construction, Recipient must submit a copy of all valid and eligible expense invoices paid. At that point, the City will have 30 days to review and validate eligible expenses contained in the invoices. Payment by City on valid and eligible invoices shall not exceed the maximums established in Exhibit B, Budgets. Any and all Program Income as defined by 24 CFR 84.21 must be disbursed by Recipient prior to requesting a disbursement of funds from the City. Proceeds from the sale of properties acquired and rehabilitated under this contract are not to be considered program income but may be retained by the CHDO as allowed under 24 CFR 92.300(a)(2), as CHDO Proceeds. All such proceeds retained by the Recipient must be used for future affordable housing activities within the jurisdictional boundaries of the City of College Station, subject to approval by the City. The City grants the Recipient the right to maintain all project proceeds. All program income, recaptured funds, repaid funds, project proceeds, etc., are subject to this contract. Page 19 of 50 EXHIBIT B BUDGET ELDER-AID, INC. SOURCES OF FUNDS: Maximum Proceeds of grant under the contract $308,411.00 USES OF FUNDS: Acquisition, $216,500.00 Rehabilitation & Development Costs $63,584.00 CHDO Developer Fee $28,327.00 Page 20 of 50 EXHIBIT C PROJECT IMPLEMENTATION SCHEDULE CONTRACT START DATE: August 13, 2015 CONTRACT END DATE: August 13, 2017 PRODUCTION SCHEDULE: Month HOME Amount Expended # Housing Units Completed # Housing Units Occupied August 2015 112,000.00 2 September 2015 10,200.00 2 October 2015 114,700.00 2 4 November 2015 8,000.00 4 December 2015 10,200.00 4 January 2016 9,000.00 4 February 2016 600.00 4 4 Page 21 of 50 EXHIBIT D THE APPLICABLE LAWS AND REGULATIONS Recipient shall comply with all federal, state, and local laws and regulations applicable to the activities and performances rendered by Recipient under this contract including but not limited to the laws, and the regulations specified in Section I through VI of this Exhibit D. I. CIVIL RIGHTS THE FAIR HOUSING ACT (42 U.S.C. 3601-20) AND IMPLEMENTING REGULATIONS AT 24 CFR PART 100; EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259 (3 CFR, 1958-1963 COMP., P. 652 AND 3 CFR, 1980 COMP., P. 307) (EQUAL OPPORTUNITY IN HOUSING) AND IMPLEMENTING REGULATIONS AT 24 CFR, PART 107; AND TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 2000D) (NONDISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS) AND IMPLEMENTING REGULATIONS ISSUED AT 24 CFR, PART 1; EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259, AND 24 CFR PART 107, "NONDISCRIMINATION AND EQUAL OPPORTUNITY IN HOUSING UNDER EXECUTIVE ORDER 11063". THE FAILURE OR REFUSAL OF RECIPIENT TO COMPLY WITH THE REQUIREMENTS OF EXECUTIVE ORDER 11063 OR 24 CFR, PART 107 SHALL BE A PROPER BASIS FOR THE IMPOSITION OF SANCTIONS SPECIFIED IN 24 CFR 107.60; THE PROHIBITION AGAINST DISCRIMINATION ON THE BASIS OF AGE UNDER THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C. 6101-07) AND IMPLEMENTING REGULATIONS AT 24 CFR, PART 146, AND THE PROHIBITIONS AGAINST DISCRIMINATION AGAINST HANDICAPPED INDIVIDUALS UNDER SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C. 794) AND IMPLEMENTING REGULATIONS AT 24 CFR, PART 8; THE REQUIREMENTS OF EXECUTIVE ORDER 11246 (3 CFR 1964-65, COMP., P. 339) (EQUAL EMPLOYMENT OPPORTUNITY) AND THE IMPLEMENTING REGULATIONS ISSUED AT 41 CFR, CHAPTER 60. THE REQUIREMENTS OF 24 CFR 92.351 (MINORITY OUTREACH), EXECUTIVE ORDERS 11625 AND 12432 (CONCERNING MINORITY BUSINESS ENTERPRISE), AND 12138 (CONCERNING WOMEN'S BUSINESS ENTERPRISE). CONSISTENT WITH HUD'S RESPONSIBILITIES UNDER THESE ORDERS, RECIPIENT MUST MAKE EFFORTS TO ENCOURAGE THE USE OF MINORITY AND WOMEN'S BUSINESS ENTERPRISES IN CONNECTION WITH HOME FUNDED ACTIVITIES. RECIPIENT MUST PRESCRIBE PROCEDURES ACCEPTABLE TO THE CITY TO ESTABLISH ACTIVITIES TO ENSURE THE INCLUSION, TO THE MAXIMUM EXTENT POSSIBLE, OF MINORITIES AND WOMEN, AND ENTITIES OWNED BY MINORITIES AND WOMEN. THE CONTRACTOR / SUBCONTRACTOR WILL BE REQUIRED TO IDENTIFY CONTRACTS WHICH HAVE BEEN BID BY MINORITY OWNED, WOMEN OWNED, AND/OR SMALL DISADVANTAGED BUSINESSES. THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C., SECTION 6101 ET SEQ.); Page 22 of 50 SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C., SECTION 794) AND "NONDISCRIMINATION BASED ON HANDICAP IN FEDERALLY-ASSISTED PROGRAMS AND ACTIVITIES OF THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT", 24 CFR, PART 8. BY SIGNING THIS CONTRACT, RECIPIENT UNDERSTANDS AND AGREES THAT THE ACTIVITIES FUNDED HEREIN SHALL BE OPERATED IN ACCORDANCE WITH 24 CFR, PART 8; AND THE ARCHITECTURAL BARRIERS ACT OF 1968 (42 U.S.C., SECTION 4151 ET. SEQ.) INCLUDING THE USE OF A TELECOMMUNICATIONS DEVICE FOR DEAF PERSONS (TDDS) OR EQUALLY EFFECTIVE COMMUNICATION SYSTEM. II. LEAD-BASED PAINT TITLE IV OF THE LEAD-BASED PAINT POISONING PREVENTION ACT (42 U.S.C. SEC. 4831). III. ENVIRONMENTAL STANDARDS NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (42 U.S.C. SEC. 4321 ET. SEQ.) AND 40 CFR PARTS 1500-1508; THE NATIONAL HISTORIC PRESERVATION ACT OF 1966 (16 U.S.C. SEC. 470 ET. SEQ.) AS AMENDED; PARTICULARLY SECTION 106 (16 U.S.C. SEC. 470F); EXECUTIVE ORDER 11593, PROTECTION AND ENHANCEMENT OF THE CULTURAL ENVIRONMENT, MAY 13, 1971 (36 FED. REG. 8921), PARTICULARLY SECTION 2(C); THE RESERVOIR SALVAGE ACT OF 1960 (16 U.S.C. SEC. 469 ET SEQ.). PARTICULARLY SECTION 3 (16 U.S.C. SEC. 469A-1), AS AMENDED BY THE ARCHEOLOGICAL AND HISTORIC PRESERVATION ACT OF 1974; FLOOD DISASTER PROTECTION ACT OF 1973, (42 U.S.C. SEC. 4001 ET. SEQ.) AS AMENDED, PARTICULARLY SECTIONS 102(A) AND 202(A) (42 U.S.C. SEC. 4012A (A) AND SEC. 4106(A); EXECUTIVE ORDER 11988, FLOODPLAIN MANAGEMENT, MAY 24, 1977 (42 FED. REG. 26951), PARTICULARLY SECTION 2(A). EXECUTIVE ORDER 11990 PROTECTION OF WETLANDS, MAY 24, 1977 (42 FED. REG. 26961), PARTICULARLY SECTIONS 2 AND 5. THE SAFE DRINKING WATER ACT OF 1974, (42 U.S.C. SEC. 201, 300(F) ET SEQ.) AND (21 U.S.C. SEC. 349) AS AMENDED, PARTICULARLY SECTION 1424(E) (42 U.S.C. SEC. 300H- 303(E); THE ENDANGERED SPECIES ACT OF 1973, (16 U.S.C. SEC. 1531 ET. SQ.) AS AMENDED, PARTICULARLY SECTION 7 (16 U.S.C. SEC. 1536); THE WILD AND SCENIC RIVERS ACT OF 1968, (16 U.S.C. SEC. 1271 ET SEQ.) AS AMENDED, Page 23 of 50 PARTICULARLY SECTION 7(B) AND (C)(16 U.S.C. SEC. 1278(B) AND (C); THE CLEAN AIR ACT (41 U.S.C. SEC. 7401 ET SEQ.) AS AMENDED, PARTICULARLY SECTION 176(C) AND (D) (42 U.S.C. SEC. 7506(C) AND (D); FARMLANDS PROTECTION AND POLICY ACT OF 1981, (7 U.S.C. SEC. 4201 ET SEQ.); 24 CFR PART 51, ENVIRONMENTAL CRITERIA AND STANDARDS. IV. ACQUISITION/RELOCATION THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (42 U.S.C., SEC. 4601 ET. SEQ.), 49 CFR PART 24, AND 24 CFR SECTION 570.496A (55 FED. REG. 29309 (JULY 18, 1990). V. LABOR REQUIREMENTS CONTRACT WORK HOURS AND SAFETY STANDARDS ACT, AS AMENDED (40 USC 327-333); COPELAND (ANTI-KICKBACK) ACT (40 USC 276C); FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED (29 USC 201, ET. SEQ.). VI. SECTION 3 CLAUSE ALL SECTION 3 COVERED CONTRACTS MUST INCLUDE THE FOLLOWING CLAUSE: A. THE WORK TO BE PERFORMED UNDER THIS CONTRACT IS SUBJECT TO THE REQUIREMENTS OF SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968, AS AMENDED, 12 U.S.C. 1701U (SECTION 3). THE PURPOSE OF SECTION 3 IS TO ENSURE THAT EMPLOYMENT AND OTHER ECONOMIC OPPORTUNITIES GENERATED BY HUD ASSISTANCE OR HUD-ASSISTED PROJECTS COVERED BY SECTION 3, SHALL, TO THE GREATEST EXTENT FEASIBLE, BE DIRECTED TO LOW- AND VERY LOW-INCOME PERSONS, PARTICULARLY PERSONS WHO ARE RECIPIENTS OF HUD ASSISTANCE FOR HOUSING. B. THE PARTIES TO THIS CONTRACT AGREE TO COMPLY WITH HUD'S REGULATIONS IN 24 CFR PART 135, WHICH IMPLEMENT SECTION 3. AS EVIDENCED BY THEIR EXECUTION OF THIS CONTRACT, THE PARTIES TO THIS CONTRACT CERTIFY THAT THEY ARE UNDER NO CONTRACTUAL OR OTHER IMPEDIMENT THAT WOULD PREVENT THEM FROM COMPLYING WITH THE PART 135 REGULATIONS. C. THE CONTRACTOR AGREES TO SEND TO EACH LABOR ORGANIZATION OR REPRESENTATIVE OF WORKERS WITH WHICH THE CONTRACTOR HAS A COLLECTIVE BARGAINING AGREEMENT OR OTHER UNDERSTANDING, IF ANY, A NOTICE ADVISING THE LABOR ORGANIZATION OR WORKERS' REPRESENTATIVE OF THE CONTRACTOR'S COMMITMENTS UNDER THIS SECTION 3 CLAUSE, AND WILL POST COPIES OF THE NOTICE IN CONSPICUOUS PLACES AT THE WORK SITE WHERE BOTH EMPLOYEES Page 24 of 50 AND APPLICANTS FOR TRAINING AND EMPLOYMENT POSITIONS CAN SEE THE NOTICE. THE NOTICE SHALL DESCRIBE THE SECTION 3 PREFERENCE, SHALL SET FORTH MINIMUM NUMBER AND JOB TITLES SUBJECT TO HIRE, AVAILABILITY OF APPRENTICESHIP AND TRAINING POSITIONS, THE QUALIFICATIONS FOR EACH; AND THE NAME AND LOCATION OF THE PERSON(S) TAKING APPLICATIONS FOR EACH OF THE POSITIONS; AND THE ANTICIPATED DATE THE WORK SHALL BEGIN. D. THE CONTRACTOR AGREES TO INCLUDE THIS SECTION 3 CLAUSE IN EVERY SUBCONTRACT SUBJECT TO COMPLIANCE WITH REGULATIONS IN 24 CFR PART 135, AND AGREES TO TAKE APPROPRIATE ACTION, AS PROVIDED IN AN APPLICABLE PROVISION OF THE SUBCONTRACT OR IN THIS SECTION 3 CLAUSE, UPON A FINDING THAT THE SUBCONTRACTOR IS IN VIOLATION OF THE REGULATIONS IN 24 CFR PART 135. THE CONTRACTOR WILL NOT SUBCONTRACT WITH ANY SUBCONTRACTOR WHERE THE CONTRACTOR HAS NOTICE OR KNOWLEDGE THAT THE SUBCONTRACTOR HAS BEEN FOUND IN VIOLATION OF THE REGULATIONS IN 24 CFR PART 135. E. THE CONTRACTOR WILL CERTIFY THAT ANY VACANT EMPLOYMENT POSITIONS, INCLUDING TRAINING POSITIONS, THAT ARE FILLED (1) AFTER THE CONTRACTOR IS SELECTED BUT BEFORE THE CONTRACT IS EXECUTED, AND (2) WITH PERSONS OTHER THAN THOSE TO WHOM THE REGULATIONS OF 24 CFR PART 135 REQUIRE EMPLOYMENT OPPORTUNITIES TO BE DIRECTED, WERE NOT FILLED TO CIRCUMVENT THE CONTRACTOR'S OBLIGATIONS UNDER 24 CFR PART 135. F. NONCOMPLIANCE WITH HUD'S REGULATIONS IN 24 CFR PART 135 MAY RESULT IN SANCTIONS, TERMINATION OF THIS CONTRACT FOR DEFAULT, AND DEBARMENT OR SUSPENSION FROM FUTURE HUD ASSISTED CONTRACTS. G. WITH RESPECT TO WORK PERFORMED IN CONNECTION WITH SECTION 3 COVERED INDIAN HOUSING ASSISTANCE, SECTION 7(B) OF THE INDIAN SELF-DETERMINATION AND EDUCATION ASSISTANCE ACT (25 U.S.C. 450E) ALSO APPLIES TO THE WORK TO BE PERFORMED UNDER THIS CONTRACT. SECTION 7(B) REQUIRES THAT TO THE GREATEST EXTENT FEASIBLE (I) PREFERENCE AND OPPORTUNITIES FOR TRAINING AND EMPLOYMENT SHALL BE GIVEN TO INDIANS, AND (II) PREFERENCE IN THE AWARD OF CONTRACTS AND SUBCONTRACTS SHALL BE GIVEN TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES. PARTIES TO THIS CONTRACT THAT ARE SUBJECT TO THE PROVISIONS OF SECTION 3 AND SECTION 7(B) AGREE TO COMPLY WITH SECTION 3 TO THE MAXIMUM EXTENT FEASIBLE, BUT NOT IN DEROGATION OF COMPLIANCE WITH SECTION 7(B). Page 25 of 50 EXHIBIT E CERTIFICATION REGARDING LOBBYING FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certified, to the best of its knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub- grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is material representation of fact which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signed: BY: DATE: James Thomas President ELDER-AID, INC. Page 26 of 50 EXHIBIT F HOME Rents College Station – Bryan MSA Effective June 1, 2015 Program Efficiency 1 BR 2 BR 3 BR 4 BR 5 BR 6 BR Low HOME Rent $533 $571 $686 $791 $883 $975 $1,065 High HOME Rent $647 $651 $803 $996 $1,091 $1,186 $1,280 Fair Market Rent $647 $651 $803 $1,161 $1,392 $1,601 $1,810 50% Rent Limit $533 $571 $686 $791 $883 $975 $1,065 65% Rent Limit $674 $723 $869 $996 $1,091 $1,186 $1,280 Page 27 of 50 EXHIBIT G HOME PROJECT COMPLIANE REPORT: RENTAL HOUSING CHECKLIST 6-D FINANCIAL SUMMARY Page 28 of 50 EXHIBIT H Revenue Source FY __ Estimate FY ___ Actual Rental Income Total Rental Income Expenses Account Personnel: Gross Salaries Benefits Payroll Taxes Operations: Auto Expense Insurance Office Supplies Postage Professional Fees Printing Rent Repairs/Maintenance Telephone Travel/Training Utilities Other (Please Specify) Total Operating Expenses Surplus (Deficit) Income/Expenses Page 29 of 50 EXHIBIT I PROGRAM NARRATIVE Reporting Dates: Total Units: # Occupied: # Vacant: # of Skips during year: # Evictions during year: # of Applications Processed: # of Applications Denied: # Leases Pending: # Lease Renewals: # of Turn-overs Marketing Efforts: Other: Page 30 of 50 EXHIBIT J INSURANCE REQUIREMENTS Throughout the term of this Agreement the Recipient/Contractor must comply with the following: I. Standard Insurance Policies Required: A. Commercial General Liability B. Business Automobile Liability C. Workers' Compensation II. General Requirements Applicable to All Policies: A. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent B. Certificates of Insurance and endorsements shall be furnished on the most current State of Texas Department of Insurance-approved forms to the City’s Representative at the time of execution of this Agreement; shall be attached to this Agreement as Exhibit D; and shall be approved by the City before work begins C. Recipient/Contractor shall be responsible for all deductibles on any policies obtained in compliance with this Agreement. Deductibles shall be listed on the Certificate of Insurance and are acceptable on a per-occurrence basis only D. The City will accept only Insurance Carriers licensed and authorized to do business in the State of Texas E. The City will not accept “claims made” policies F. Coverage shall not be suspended, canceled, non-renewed or reduced in limits of liability before thirty (30) days written notice has been given to the City III. Commercial General Liability A. General Liability insurance shall be written by a carrier rated “A:VIII” or better under the current A. M. Best Key Rating Guide. B. Policies shall contain an endorsement naming the City as Additional Insured and further providing “primary and non-contributory” language with regard to self- insurance or any insurance the City may have or obtain C. Limits of liability must be equal to or greater than $500,000 per occurrence for bodily injury and property damage, with an annual aggregate limit of $1,000,000.00. Limits shall be endorsed to be per project. D. No coverage shall be excluded from the standard policy without notification of individual exclusions being submitted for the City’s review and acceptance E. The coverage shall include, but not be limited to the following: premises/operations with separate aggregate; independent contracts; products/completed operations; Page 31 of 50 contractual liability (insuring the indemnity provided herein) Host Liquor Liability, and Personal & Advertising Liability. IV. Business Automobile Liability A. Business Automobile Liability insurance shall be written by a carrier rated “A:VIII” or better rating under the current A. M. Best Key Rating Guide. B. Policies shall contain an endorsement naming the City as Additional Insured and further providing “primary and non-contributory” language with regard to self- insurance or any insurance the City may have or obtain C. Combined Single Limit of Liability not less than $1,000,000 per occurrence for bodily injury and property damage. D. The Business Auto Policy must show Symbol 1 in the Covered Autos Portion of the liability section in Item 2 of the declarations page E. The coverage shall include any autos, owned autos, leased or rented autos, non- owned autos, and hired autos. V. Workers’ Compensation Insurance A. Workers compensation insurance shall include the following terms: 1. Employer’s Liability minimum limits of liability not less than $500,000 for each accident/each disease/each employee are required 2. “Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04” shall be included in this policy 3. TEXAS must appear in Item 3A of the Workers’ Compensation coverage or Item 3C must contain the following: “All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY” Page 32 of 50 EXHIBIT K 2015 Community Housing Development Organization (CHDO) Proposal for Funding General Information Summary of Funding Request Project Type Total No. of Units or Households No. of HOME- Asst’d Units Amount Requested Matching Funds Other Sources Total Project Cost % of HOME Investment Rentals 4 4 308,411 308,411 100% Agency: Elder-Aid, Inc. Date Submitted: July 15, 2015 Name of Proposal Writer: Lisa Guest Position: Executive Director Contact Person: Lisa Guest E-Mail Address: lguest@elderaidbcs.org Mailing Address: 307 S. Main St., Suite #202 Street Address: same Contact Phone: 979-823-5127 Fax Number: 979-823-5119 Agency Fiscal Year: January 1 – December 31, 2015 Page 33 of 50 Part One: Agency Information Part 1A Non-Profit Status & Board Members: a. 1. How many members are on the Board? 8 2. How many Board seats are mandatory (i.e., required by a grant or your charter? 3 3. Does the agency have an annual Board orientation? If not, why? A board orientation is only held when new board members are elected. Two new board members were elected in May so we are planning an orientation for late August or early September. 4. What are the Board terms? 1 year 5. How many consecutive terms can a member serve? No term limits. 6. Are the Board seats staggered (i.e., does half of the Board have their seat up for renewal in one year, and the other half the next year, etc.)? No 7. How often does the Board meet? Monthly 8. What is the average attendance? 90% 9. Are there repercussions for too many missed meetings? Explain. Yes, two unexcused absences constitute a voluntary resignation. b. Is your agency incorporated as a non-profit organization under the laws of the State of Texas? If so, date of incorporation: June 18, 1998 c. Is your agency tax exempt under Internal Revenue code Section 501(c)(3)? Yes No Part 1B: Staff Development Experience a. S taff classification and documentation: Provide staff information (including job title/duties) and indicate the number of paid full-time and paid part-time employees. Include payroll report and résumé for listed employees. ♦ See CHDO application package submitted January 8, 2015, Section 25, Staff Job Descriptions and Section 27, Staff Résumés. Page 34 of 50 ♦ 1 full-time employee effective May 2015 – Lisa Guest, Executive Director and 1 part-time employee effective August 2014 – Kim Evans, Community Liaison. Attached is Elder-Aid’s most recent payroll. ♦ At this time, Elder-Aid does not employee contract workers in any development or administrative roles within the organization or the CHDO program. b. Relevant development experience: Provide details regarding staff experience for both homeownership and rental development projects (acquisition, rehabilitation/construction, ownership/operation of housing). Indicate previous experience with CHDO projects, if applicable. ♦ See CHDO application package submitted January 8, 2015, Section 23, Home Contract and Affordability Terms for Elder-Aid’s current portfolio. Of the 19 homes listed, affordability terms have expired for 1003 & 1005 Commerce, as well as 1004 Holt. The purchase of the 1139 Bittle home involved no HOME funds. ♦ Lisa Guest, Executive Director, has been employed with Elder-Aid since 2011 and in that time she has been involved in the property acquisition and construction of six homes and the rehabilitation of 1139 Bittle Lane. ♦ All Elder-Aid homes are rentals. Elder-Aid has never been involved in CHDO homeownership developments since the organization serves low- income elderly individuals who are often in poor health with poor credit and limited income. These circumstances make them ineligible for loans to purchase homes and unable to maintain or repair their homes. Part 1C: Developer Capacity a. Past and current performance: Provide information on past HOME, CHDO and/or other real estate development activities. Explain the capacity of the organization to take on this additional activity with regard to existing projects. ♦ See CHDO application package submitted January 8, 2015, Section 28, Letter of Recommendation from the City of Bryan. ♦ With the completion of 1012 & 1014 Bittle Lane projects, Elder-Aid has fulfilled all obligations to the City of Bryan HOME projects and has no other Bryan CHDO projects under development and will have the ability to manage the Lodgepole project without adversely affecting other programs. ♦ Many of Elder-Aid’s current Board of Directors are long-standing members. As a matter of fact, Jim Thomas, Kirk Brown, and Jim Davis, along with Elder-Aid founder, Sara Loeppert, were instrumental in acquiring three Page 35 of 50 donated houses from Texas A&M that became Elder-Aid’s first CHDO rehabilitation projects. These houses were due to be demolished, until Jim Thomas and Kirk Brown saw how a little money and a lot of hard work could impact an elderly person’s life. ♦ Since then, Elder-Aid’s Board of Directors have overseen the construction of 15 additional houses, including the most recent projects, 1012 & 1014 Bittle Lane. Rehabilitation of the proposed Lodgepole Circle property involves much less work than building a house from scratch and should not tax the organization's capacity. b. Organization/management structure: Explain how the current corporation structure supports housing development activities. Does the current management have the ability to manage additional development activities? Indicate what policies and procedures are in place to govern development activities. ♦ Elder-Aid is in the process of defining policies and procedures that address HOME and CHDO development activities and its corporate lines of authority. ♦ From Elder-Aid’s very first CHDO project in 1998, board members Kirk Brown, Jim Thomas, and Jim Davis have been and continue to be central figures in assessing and determining appropriate CHDO projects for the organization. Although not paid staff, collectively these three men have more than 50 years of CHDO rehabilitation and construction experience. These men were instrumental in assessing and recommending Elder-Aid move forward with the Lodgepole Circle Project and will take the lead roles in ensuring that the necessary rehabilitation is completed according to city codes and regulations and in a timely manner. ♦ As evidenced by Elder-Aid’s past CHDO experience, the organization is more than qualified to support housing development activities in the City of College Station and will not require a secondary organizational structure for future projects within the College Station area. Due to the limited funding available for HOME housing projects each year, there is no need to separate Elder-Aid’s housing development program from its other programs. c. Staff/Board capacity and skills: Describe staff capacity to manage the proposed project. Include strengths/weaknesses/opportunities for growth relating to property management, design and construction management, and marketing and intake. Also discuss the roles of the Board and its relationship to staff. Page 36 of 50 ♦ See CHDO application package submitted January 8, 2015, Section 17, Elder-Aid Organizational Chart for corporate chain of command and Section 26, CHDO Management and Planning Certificate. ♦ Elder-Aid’s current Executive Director began in 2011 with little knowledge regarding CHDO operations or regulations. Since then, she has become well versed in all CHDO management and planning, demonstrating that she is able to adapt to its changing regulations and is dedicated to quickly but efficiently learn new skills pertaining to HOME projects. ♦ Without Lisa’s initiative to better Elder-Aid, she would not have located and completed the CHDO Management and Planning Certification, a 15- week online certification course, of which Elder-Aid was one of only 30 participants selected nation-wide. Also, Lisa Guest attended the July 2014 Houston CHDO Workshop: Understanding the 2013 HOME Final Rule to ensure Elder-Aid remains current with the new rules and regulations. d. Development team capacity: Explain how the development team roles are defined. Include prior experience working together on previous projects. ♦ See CHDO application submitted January 8, 2015, Section 22, Board Expertise and Skills; Section 23, HOME Contract and Affordability Terms; and Section 26, CHDO Management and Planning Certificate. ♦ As outlined throughout this document Elder-Aid has established itself as a strong organization with the proven experience and ability to become a successful and valued CHDO for the College Station Community Development Services Department. Elder-Aid’s Executive Director is a self- leaner with the initiative and research skills to educate herself on any topic and will go to great lengths to obtain the knowledge required. ♦ Elder-Aid’s Construction Committee includes Lisa Guest, Jim Davis, Kirk Brown, and Jim Thomas. Lisa and the other members of the committee have worked together since 2011 and in that time Elder-Aid has constructed six houses and rehabbed one house at 1139 Bittle Lane. The team is well organized and capable of making use of large numbers of community volunteers to help keep costs down. Part 1D: Fiscal Soundness a. Financial Management: Discuss budgeting operations, internal controls, and financial reporting measures for the organization. ♦ See CHDO Application, submitted January 8, 2015, Section 9, Affidavit of Financial Standard; Sections 11-13, Annual Audits; Section 14, Annual Budget 2014; Section 15, Balance Sheet as of October 31, 2014; Section 16, Page 37 of 50 P&L Statement as of October 31, 2014; Section 21, Monthly BOD Meeting Dates and Minutes; Section 24, AHP Monthly Property Statement; and Section 31, Financial Procedures. ♦ The above documents demonstrate Elder-Aid’s ability to manage all aspects of financial management for the organization. ♦ Elder-Aid’s monthly rental income maintains a stable funding base for the organization, while additional income from grants and donations are used to fund client assistance programs. Unless specified otherwise, 100% of all donations are allocated to client assistance. These funds can be used to pay for home repairs, utilities, medications, and other needs clients may request. The Board of Directors reviews all undesignated donations before approving its allocation. ♦ The only time Elder-Aid has experienced cash flow issues is during CHDO construction projects due to the time constraints of paying invoices, waiting for checks to be paid and posted so that copies can be printed, and the time between submitting CHDO invoices and waiting to receive payment from the city. ♦ To avoid cash flow issues, Elder-Aid has obtained an unsecured line of credit with Prosperity Bank that will cover the gap between expenditures and City of College CHDO reimbursements. ♦ As demonstrated in this application and the above documents, Elder-Aid has demonstrated its ability to manage income and expenses in a conservative manner to ensure sufficient funds remain available. b. Audit: Indicate if the organization has an annual audit. Provide a copy of the most recent annual audit. ♦ See CHDO Application, submitted January 8, 2015, Sections 11, 12, and 13 for annual audit results. ♦ Due to the expense of external audits, Elder-Aid’s policy requires the Treasurer to perform annual internal audits and every third year an external audit is conducted by a third-party accounting firm. An external audit was conducted by Thompson, Derrig & Craig, CPA in 2012. An internal audit was conducted in 2013 and will be performed for 2014 by the Board of Director Treasurer. ♦ Of the past audits conducted there were no negative findings that needed to be addressed. Page 38 of 50 c. Financial stability: Explain whether the organization maintains a stable funding base for operations and offers sufficient funds to carry out current and proposed activities. ♦ Elder-Aid has been a CHDO with the City of Bryan since 1998 and has demonstrated their ability to construct, oversee, and manage its projects and homes. Financially Elder-Aid is able to maintain and repair all homes when the need arises. Each budget year, Elder-Aid assesses the current status of all homes to determine repairs and maintenance that will be needed. In recent years Elder-Aid replaced four central AC units and two roofs on older properties, as well as the rehabilitation of 1139 Bittle, a property that was purchased using no CHDO funds. ♦ Elder-Aid currently has 19 homes in its portfolio and all homes are in pristine physical and financial condition. Rental income is more than adequate to support both planned and unplanned expenses that may arise during the fiscal year, as well as maintaining appropriate property and liability insurance on all houses. Part 1E: Community Relations a. Community support: Discuss the organization’s relationship to the local community, with consideration given to the proposed project. Also indicate relationships with local government and lenders. ♦ See CHDO Application, submitted January 8, 2015, Section 30, Public Input Resolution. ♦ Elder-Aid has been building CHDO houses since 1998 and as a result has strong ties with the local community through programs such as home repairs, utility assistance, transportation, and housing. In regards to NIMBY, due to the state of the City of Bryan property values, Elder-Aid has not experienced opposition to the construction of its homes. In fact, Elder-Aid has seen some neighbors upgrade their homes after the organization built new homes in their neighborhood. ♦ As for the College Station area, Elder-Aid does not foresee opposition to the Lodgepole Circle Project since the organization will be rehabbing an existing property, which will add value to the neighborhood. Current tenants will be allowed to remain in their homes, but will be required to sign a new one-year lease per HUD/Brazos Valley Council of Governments Voucher program requirements. ♦ Elder-Aid’s Corporate Board of Directors’ Resolution dated June 6, 2007 established a formal process for community members and potential opponents to express their needs and concerns. Page 39 of 50 ♦ Elder-Aid has built a strong relationship with the City of Bryan, in which their support has been proven through the commitment of HOME funds for 18 Elder-Aid homes over 17 years. ♦ Elder-Aid board of directors are committed to helping the elderly and when funds have been short to build homes, board members have committed personal funds to make projects happen. ♦ The Board of Directors passed a resolution to establish a line of credit at Prosperity Bank, which will permit the organization to move forward with the purchase of this property. See Resolution dated, June 17, 2015. End of Agency Information Page 40 of 50 Part Two: Project Information Part 2A: Narrative Provide a brief narrative description of your project(s). ♦ Elder-Aid intends to purchase two duplexes located at 3329 – 3331 and 3332 - 3334 Lodgepole Circle. Part 2B: Activity Type a. Is the proposed project an eligible CHDO set-aside activity? Yes No b. Please select the activities that best relate to your project (s) Homebuyer Activity Acquisition and New Construction Rental Activity Acquisition and Rehabilitation Acquisition only Mixed Use – Retail/Residential Construction only Other Part 2C: Project Location All projects must be located within the city limits of College Station. Is the project located in College Station? Yes No Part 2D: Market Analysis a. Develop a brief need statement that clearly states the purpose for the project. Discuss the causes of the problem, the resulting need within the community, and the significance of the project to the beneficiaries of the community. ♦ The purchase of the two Lodgepole duplexes will eventually serve Elder-Aid’s mission by providing safe and affordable housing for four low-income elderly tenants. During the past four years, Elder-Aid has had numerous requests for affordable housing in the College Station area. Due to the high cost and limited availability of land in College Station, Elder-Aid has been unable to purchase and construct a traditional Elder-Aid home, which is a small one-bedroom, one bathroom home. ♦ The proposed Lodgepole project is located in an ideal neighborhood with close access to stores and services. As part of the project we will improve the property, which will benefit other tenants and land owners in the neighborhood. b. Affirmative Marketing Activities: Outline the proposed marketing plan (Homeownership and Rental Housing projects only) such that it describe the methods for informing the public, owners, and potential tenants about federal fair housing laws. Describe procedures to be used to inform and solicit applications for persons in the housing market area who are not likely to apply for housing without special outreach. Page 41 of 50 Applicant records must describe actions to be taken to affirmatively market units and assess the results of those actions. ♦ Elder-Aid has experience in locating low-income elderly tenants for our homes. As part of programs, Elder-Aid has a volunteer caseworker that counsels many elderly, low-income families, some which are living in deplorable housing, or in some cases, are homeless and living in shelters or with relatives. ♦ Elder-Aid maintains a waiting list of low-income elderly clients who need safe and affordable housing and who qualify both in terms of age and income. These clients are given priority for rental of a new or vacant home. Should the waiting list not have a suitable candidate, Elder-Aid works through our property management company, At Home Properties, as well as notifying and advertising with the Brazos Valley Council of Governments Housing Assistance Voucher Program. Elder-Aid also networks with other public service agencies including 211, Adult Protective Services, and Twin City Mission to obtain referrals of low- income elderly in need of housing. If needed, advertisements have been placed in The Eagle to locate prospective tenants. c. Targeted Income Group Indicate the number of units or households to be served in each Target Population. Target Population Number of Units or Households 0-30% of the Area Median Income 2 31-50% of the Area Median Income 2 51-60% of the Area Median Income 61-80% of the Area Median Income Market rate income Total 4 d. Special Needs Population Elderly Developmentally Disabled Frail Elderly Persons w/HIV/AIDS Severe Mental Illness Persons w/Alcohol/Other Drug Addictions Physically Disabled Victims of Domestic Violence Other Part 2E Project Development Details: a. Do you have site control? (Or Option Contract executed if applying to acquire) Yes (Date acquired: ) No If no, explain how you intend to secure site control prior to the start of this project. Page 42 of 50 b. Will your project involve temporary or permanent relocation of residents or businesses? Yes No c. Will your project involve the construction or rehabilitation of 12 or more HOME-assisted units? Yes No d. Provide a brief description of the following information. • Property Analysis o property description, including amenities and unit features ♦ Duplex #1: 3329 & 3331 Lodgepole Circle is an existing duplex with 2 bedrooms per unit. Each unit is approximately 750 square feet and includes central air conditioning with gas heat, stove, refrigerator, and siding exterior. ♦ Duplex #2: 3332 & 3334 Lodgepole Circle is an existing duplex. Each side is a 2-bedroom unit of approximately 750 square feet. Each unit includes central air conditioning with gas heat, appliances including washer/dryer, and stucco exterior. o current property condition/inspection ♦ Duplex #1: 3329 & 3331 Lodgepole Circle is nearly 30 years old but has not been well maintained. The exterior siding will require replacement, the windows and sliding glass door are old and not energy efficient. Attic insulation is not up to current standards. The kitchen will be remodeled to include a stackable washer and dryer in each unit. ♦ Duplex #2: 3332 & 3334 Lodgepole Circle is nearly 30 years old but has been well maintained. The exterior is painted and in good condition. The windows and sliding glass door are old and not energy efficient. Attic insulation is not up to current standards. o appraisal information. provide a statement and include as an attachment a recent property appraisal, if available. ♦ No property appraisal is available at this time for either duplex. Page 43 of 50 ♦ Current property tax assessments value 3329 & 3331 Lodgepole Circle at $104,790 and 3332 & 3334 Lodgepole at $111,100 based on the Brazos Central Appraisal District values for 2015. o Proposed Improvements to Property ♦ Both duplexes: • Replace windows with energy efficient low E, double pane, vinyl windows. • Replace sliding glass door with energy efficient unit. • Add blown in insulation to the attic to meet current codes and regulations. • Replace central AC/heat with energy efficient SEER 14 or greater unit with natural gas heating. • Construct a storage shed in the back yard of each unit for outside storage of lawn mowers, gas cans and other similar tools and equipment that should not be kept in the home. ♦ 3329 & 3331 Lodgepole Circle: • Replace damaged and missing siding • Remodel kitchen to include space for a stackable washer and dryer. e. Indicate the number of HOME-assisted and market rate units and the proposed monthly rent/sales price by the following bedroom sizes. Bedroom Size HOME-assisted Market Proposed monthly rent or sales price for unit 0 1 2 4 803.00 596.00 3 4 Other Total 4 3,212.00 2,384.00 Part 2F Project Development Timeline: a. Describe the project timeline from acquisition through final sale or lease of units. Include the following, as applicable: • timelines for the entire project and each phase; • flow of all activities; and • recruitment/marketing plan for potential residents/home buyers. Page 44 of 50 ♦ Duplex #1: 3329 & 3331 Lodgepole Circle is currently under contract with anticipated closing date of October 31,2015. Upgrades to the units will completed by February 15, 2016. ♦ Duplex #2: 3332 & 3334 Lodgepole Circle is currently under contract with an anticipated mid September 2015 closing date. Upgrades to the units will be completed by October 31, 2015. ♦ Current tenants, in both duplexes, will have the option to remain in the upgraded units and sign a new lease with Elder-Aid per HUD requirements. b. Production Schedule: Please complete the following schedule. Month HOME Amount Expended # Housing Units Completed # Housing Units Occupied August 2015 112,000.00 2 September 2015 10,200.00 2 October 2015 114,700.00 2 4 November 2015 8,000.00 4 December 2015 10,200.00 4 January 2016 9,000.00 4 February 2016 600.00 4 4 End of Project Information Part Three: Financial Information Part 3A: Budget Expense Detail Complete the development budget expense detail for pre-acquisition through construction. Do not include operating revenues or expenses other than for initial reserves. Development Budget Cost Items Amount Acquisition Costs Land $ Existing Structures $ Other Acquisition Costs: 3332 & 3334 Lodgepole Circle duplex $ 216,500.00 Site Work Costs Demolition/Clearance $ Page 45 of 50 Site Remediation $ Improvements: construct small sheds for storage $ Other Site Work Costs $ Construction / Rehabilitation Costs (construction contract costs) Other Site Work $ New Construction $ Rehabilitation $ 38,000.00 General Requirements $ Performance & Payment Bond Premiums $ Construction Contingency $ Other Construction / Rehabilitation Costs $ Lead Abatement Archite ctural and Engineering Fees Architect Fee -- Design $ Architect Fee -- Construction Supervision $ Engineering Fees $ Other Architectural and Engineering Fees $ Other Owner Costs Project Consultant Fees $ Legal and Organizational Expenses $ Syndication Fees (If utilizing Housing Tax Credits) $ Market Study $ Survey $ 1,500.00 Appraisal Fees $ Soil Boring/Environmental Survey/Lead-Based Paint Evaluation $ Page 46 of 50 Tap Fees and Impact Fees $ Permitting Fees $ Real Estate Attorney Fees $ 800.00 Construction Loan Legal Fees $ Other Owner Costs: interest on interim loan $ 948.00 Tenant Relocation Costs $ Project Administration and Management Costs Developer fee $ 28,327.00 Initial Rent Up Reserves $ 8,000.00 Initial Operating Reserves $ 3,000.00 Marketing/Management $ Operating Expenses $ 5,670.00 Taxes $ 1,000.00 Insurance $ 3,000.00 Other Project Administration & Management Costs: lease fees $ 1,192.00 Total Development Costs $ 308,411.00 Page 47 of 50 Part 3B: Development Operating Revenue Budget (Rental Development) For rental developments, complete the table for each unit type rent. Utilize the published HOME rents and applicable utility allowances attached. Figures on this chart, calculated based on the 2015 Rental Unit Characteristics High HOME Units: Capped at 60% AMI Low HOME Units Capped at 50% AMI (Low HOME required for 20% of units if total units greater than 5. Number of Units Gross HOME Rent, per unit, per month Monthly Utility Allowance (Compute from Utility Allowance Table) Net Rent After Utilities, per unit, per month Monthly Rent After Utilities Annual Rent After Utilities (Monthly Rent After Utilities x No. Units Each Type X 12) 0 BR High HOME Units $ $ $ $ $ 0 BR Low HOME Units $ $ $ $ $ 0 BR Market Rate Units $ $ $ $ $ 1 BR High HOME Units $ $ $ $ $ 1 BR Low HOME Units $ $ $ $ $ 1 BR Market Rate Units $ $ $ $ $ 2 BR High HOME Units 4 $803.00 $207.00 $596.00 $596.00 $28,608.00 2 BR Low HOME Units $ $ $ $ $ 2 BR Market Rate Units $ $ $ $ $ 3 BR High HOME Units $ $ $ $ $ 3 BR Low HOME Units $ $ $ $ $ 3 BR Market Rate Units $ $ $ $ $ 4 BR High HOME Units $ $ $ $ $ 4 BR Low HOME Units $ $ $ $ $ 4 BR Market Rate Units $ $ $ $ $ 5 BR High HOME Units $ $ $ $ $ 5 BR Low HOME Units $ $ $ $ $ 5 BR Market Rate Units $ $ $ $ $ Total 2 NA NA NA NA $ 28,608.00 Page 48 of 50 Part 3C Development Operating Expense Budget (Rental Development): For rental developments, complete the operating expense table. Operating Expense Pro-Forma (Rental Developments) Annual Cost Management Expenses Management Fee $ 2,172 Management Administrative Payroll Costs $ 6,592 Legal Fees $ Accounting / Audit Fees $ 252 Advertising / Marketing $ 420 Telephone $ 347 Office Supplies $ 263 Other Administrative Expenses: postage $ 148 Other Management Expenses $ Operations and Maintenance Expenses Security $ Operations and Maintenance Administrative Payroll Costs $ Other Mechanical Equipment $ Interior Painting $ Routine Repairs and Supplies $ 1,642 Exterminating $ 168 Lawn and Landscaping $ 1,326 Garbage Removal $ Resident Service Cost $ Other Maintenance Costs: cleaning and make ready $ 420 Operations and Maintenance Expenses $ Utilities Paid by the Property Electricity $ Natural Gas, Oil, Other Fuel $ Sewer and Water $ Page 49 of 50 Other Utilities Paid by the Property $ 106 Taxes / Insurance / Reserves / Other Expenses Real Estate Taxes $ Other Taxes and Licenses $ Property Insurance $ 1,820 Rent Reserve $ 8,000 Reserve for Replacement $ 10,000 Operating Reserve $ 1,053 Other Operating Expenses (List) Insurance: Worker’s Comp, volunteer, and general liability $ 105 Travel and Meetings $ 76 Office Rent $ 947 Intuit Payroll $ 54 Direct Client Assistance $ 991 TOTAL $ 28,902 End of Financial Information Page 50 of 50 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0424 Name:Copy & Print Services Status:Type:Presentation Consent Agenda File created:In control:7/28/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion approving the renewal of the City’s annual copy and print services price agreements with estimated annual expenditures to Alphagraphics (formerly Tops Printing) not to exceed $80,000; Copy Corner not to exceed $40,000; and Office Depot (available through the National Intergovernmental Purchasing Alliance Cooperative (NIPA)) not to exceed $20,000. The total amount for Copy and Print Services is not to exceed $140,000. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:Bid 14-072 Copy and Print - AlphaGraphics-signed.pdf Bid 14-072 Copy and Print - Signed Copy Corner.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion approving the renewal of the City’s annual copy and print services price agreements with estimated annual expenditures to Alphagraphics (formerly Tops Printing)not to exceed $80,000;Copy Corner not to exceed $40,000;and Office Depot (available through the National Intergovernmental Purchasing Alliance Cooperative (NIPA))not to exceed $20,000. The total amount for Copy and Print Services is not to exceed $140,000. Relationship to Strategic Goals:Financially Sustainable City Recommendation(s):Staff recommends approval of the renewal for the annual price agreements with Alphagraphics for $80,000,Copy Corner for $40,000 and Office Depot (NIPA)for $20,000. These estimates are based on the past year’s history for city-wide printing and copying. Summary:Staff issued a Request for Proposal,#14-072,in July 2014 for the City’s Annual Copy and Print Services.Four (4)sealed proposals were received and were reviewed by a committee of representatives from several City departments.Council approved the original award on August 14, 2014 as Item 2o. Award recommendations were based on the following categories: I. Category I - Digital Print and Copy This category includes standard black/white copies/prints;standard color copies/prints;some oversize black/white/color copies/prints;blueprints and finishing services.A multiple award is recommended so departments may choose based on pricing and convenience: Alphagraphics $60,000 Copy Corner $40,000 Office Depot (NIPA)* $20,000 *Office Depot did not submit a proposal in response to this RFP;however,they were awarded College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0424,Version:1 *Office Depot did not submit a proposal in response to this RFP;however,they were awarded a contract which was competitively bid by the NIPA purchasing cooperative.This contract is available for our use through our Interlocal Agreement with NIPA. II. Category II - Offset Printing and High Volume Color Printing This category includes City letterhead,pre-printed envelopes and business cards.Award is recommended to: Alphagraphics $20,000 Upon Council approval,staff will issue blanket orders to be used by all City departments throughout the year. Budget &Financial Summary:Funds are available and budgeted in each Department for copying and printing services. Reviewed and Approved by Legal:N/A Attachments:Renewal Letters College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ -----------------------------------------------------RENEW AL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Bid 14-072, Annual Price Agreement Citywide Copy and Print Services, in accordance with all terms and conditions previously agreed to and accepted, for an amount not to exceed Eighty Thousand and No/100 Dollars ($80,000.00) I understand this renewal term will be for the period beginning August 18, 2015 through August 17, 2016. This is the first renewal. ---ALPHAGRAPHic.s__ ----------------------------------------------------- RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Bid 14-072, Annual Price Agreement Citywide Copy and Print Services, in accordance with all terms and conditions previously agreed to and accepted, for an amount not to exceed Forty Thousand and No/100 Dollars ($40,000.00) I understand this renewal term will be for the period beginning August 18 , 2015 through August 17, 2016. This is the first renewal. COPY CORNER By=---------~~- Printed Name: J{,--"' Title: _ _.L._~c.....2£~=~---- Date: ___ ~...._,.-.,.__........,_ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0425 Name:Annual Electric Distribution Poles Status:Type:Presentation Consent Agenda File created:In control:7/28/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on a bid award for the annual purchase of electric distribution poles, which will be maintained in electrical inventory and expended as needed. The total recommended award is $504,089 to Techline, Inc. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:15-062 Tabulation.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on a bid award for the annual purchase of electric distribution poles,which will be maintained in electrical inventory and expended as needed.The total recommended award is $504,089 to Techline, Inc. Relationship to Strategic Goals:Core Services and Infrastructure Recommendation(s):Staff recommends award to the lowest responsible bidder meeting the specifications as follows: Techline, Inc. $504,089.00 Summary:On June 25,2015,seven (7)sealed bids were received and opened for Invitation to Bid 15-062,for the annual purchase of electric distribution poles.Electric staff evaluated the bids for compliance to the needed specifications.Staff is recommending award to a single vendor,Techline, Inc.Techline,Inc.submitted the lowest overall bid,which meet all specifications.The bid submitted by TransAmerican Power Products,Inc.had lower pricing for Groups A and B,but did not meet the pole specifications and was therefore not considered for award. Upon Council approval,a blanket order will be issued to Techline,Inc.The materials will be placed and maintained in the electrical inventory and expensed as needed.The price agreement will be for a one (1) year period with the option to renew for two additional one year terms. Budget &Financial Summary:Funds are budgeted and available in the Electrical Fund.Various projects may be expensed as supplies are pulled from inventory and issued. Reviewed and Approved by Legal:N/A College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0425,Version:1 Attachments:Bid Tabulation #15-062 College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price A1 10 ea 285-065-00020 30' Steel Pole $944.00 $9,440.00 $1,486.00 $14,860.00 76,000 $824.00 $8,240.00 A2 10 ea 285-065-00010 40' Steel Pole $1,154.00 $11,540.00 $1,939.00 $19,390.00 95,000 $1,115.00 $11,150.00 A3 10 ea 285-065-00011 45' Steel Pole $1,477.00 $14,770.00 $2,277.00 $22,770.00 140,000 $1,569.00 $15,690.00 A4 5 ea 285-065-00012 50' Steel Pole $1,598.00 $7,990.00 $2,419.00 $12,095.00 151,000 $1,811.00 $9,055.00 A5 5 ea 285-065-00013 55' Steel Pole $2,343.00 $11,715.00 $3,678.00 $18,390.00 170,000 $2,042.00 $10,210.00 B1 3 ea 285-065-00016 50' Steel Self Supporting Pole w/ 6 degree angle $2,120.00 $6,360.00 $2,552.00 $7,656.00 180,000 $1,947.00 $5,841.00 B2 3 ea 285-065-00017 50' Steel Self Supporting Pole w/ 12 degree angle $2,640.00 $7,920.00 $2,992.00 $8,976.00 300,000 $2,864.00 $8,592.00 B3 3 ea 285-065-00018 50' Steel Self Supporting Pole w/ 18 degree angle $3,148.00 $9,444.00 $3,637.00 $10,911.00 400,000 $3,077.00 $9,231.00 B4 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 6 degree angle $4,281.00 $8,562.00 $4,799.00 $9,598.00 406,000 $3,978.00 $7,956.00 B5 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 12 degree angle $5,621.00 $11,242.00 $6,227.00 $12,454.00 650,000 $5,041.00 $10,082.00 B6 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 18 degree angle $7,771.00 $15,542.00 $6,732.00 $13,464.00 874,000 $6,106.00 $12,212.00 C1 10 ea 285-065-00031 30' Fiberglass Composite Pole $0.00 $0.00 87,975 $1,552.00 $15,520.00 C2 30 ea 285-065-00032 40' Fiberglass Composite Pole $0.00 $0.00 100,640 $1,811.00 $54,330.00 C3 30 ea 285-065-00033 45' Fiberglass Composite Pole $0.00 $0.00 114,793 $1,925.00 $57,750.00 C4 15 ea 285-065-00034 50' Fiberglass Composite Pole $0.00 $0.00 128,945 $2,187.00 $32,805.00 C5 15 ea 285-065-00035 55' Fiberglass Composite Pole $0.00 $0.00 143,098 $3,258.00 $48,870.00 D1 2 ea 285-065-00036 50' Tapered Shaft Fiberglass Composite Pole w/ 6 degree angle $0.00 $0.00 179,010 $2,778.00 $5,556.00 D2 2 ea 285-065-00026 50' Tapered Shaft Fiberglass Composite Pole w/ 12 degree angle $0.00 $0.00 334,950 $3,448.00 $6,896.00 D3 2 ea 285-065-00037 50' Tapered Shaft Fiberglass Composite Pole w/ 18 degree angle $0.00 $0.00 444,600 $3,575.00 $7,150.00 E1 5 ea 540-070-00020 35" Prestressed Spun Cast Concrete Pole $1,751.00 $8,755.00 $0.00 161,000 $1,732.00 $8,660.00 E2 10 ea 540-070-00010 40" Prestressed Spun Cast Concrete Pole $1,840.00 $18,400.00 $0.00 179,000 $1,820.00 $18,200.00 E3 25 ea 540-070-00008 45" Prestressed Spun Cast Concrete Pole $1,913.00 $47,825.00 $0.00 211,000 $1,892.00 $47,300.00 E4 15 ea 540-070-00009 50" Prestressed Spun Cast Concrete Pole $2,046.00 $30,690.00 $0.00 244,000 $2,025.00 $30,375.00 E5 10 ea 540-070-00011 55" Prestressed Spun Cast Concrete Pole $2,154.00 $21,540.00 $0.00 267,000 $2,130.00 $21,300.00 $59,070.00 $0.00 $0.00 $127,210.00 Price based on full truck load quantitiesExceptions Exceptions Price based on full truck load quantities GROUP 'A' MATERIALS (Steel Poles) GROUP 'B' MATERIALS (Steel Self-Supporting Poles) GROUP 'C' MATERIALS (Fiberglass Composite Poles) GROUP 'D' MATERIALS (Tapered Fiberglass Composite Poles) Price based on full truck load quantities Total Group E Total Group D Exceptions Total Group C KBS Electrical Dist. Total Group B Total Group A GROUP 'E' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles) $55,455.00 Exceptions Exceptions KBS Electrical Dist. (Alternate) $87,505.00 $0.00 $63,059.00 Price based on full truck load quantities Price based on full truck load quantities $53,914.00 Techline $54,345.00 $209,275.00 $19,602.00 $125,835.00 $0.00 $0.00 City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price KBS Electrical Dist.KBS Electrical Dist. (Alternate)Techline F1 3 ea 540-070-00021 50' Prestressed Spun Cast Concrete Pole w/ 6 degree angle $2,046.00 $6,138.00 $0.00 239,000 $2,025.00 $6,075.00 F2 3 ea 540-070-00018 50' Prestressed Spun Cast Concrete Pole w/ 12 degree angle $2,448.00 $7,344.00 $0.00 391,000 $2,420.00 $7,260.00 F3 3 ea 540-070-00019 50' Prestressed Spun Cast Concrete Pole w/ 18 degree angle $2,624.00 $7,872.00 $0.00 513,000 $2,595.00 $7,785.00 F4 2 ea 540-070-00022 60' Prestressed Spun Cast Concrete Pole w/ 6 degree angle $2,893.00 $5,786.00 $0.00 469,000 $2,860.00 $5,720.00 F5 2 ea 540-070-00023 60' Prestressed Spun Cast Concrete Pole w/ 12 degree angle $3,433.00 $6,866.00 $0.00 772,000 $3,394.00 $6,788.00 F6 2 ea 540-070-00024 60' Prestressed Spun Cast Concrete Pole w/ 18 degree angle $3,786.00 $7,572.00 $0.00 951,000 $3,745.00 $7,490.00 GROUP "A" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "B" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "C" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "D" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "E" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "F" MATERIALS SUBTOTAL Manufacturer Delivery Certification of Bid Exceptions Valmont 12-14 weeks Shakespeare 16-18 weeks $54,345.00 CHM/Keystone 10-12 weeks $53,914.00 CHM/Keystone 10-12 weeks $504,089.00 Y $0.00 $209,275.00 Valmont 8-10 weeks 10-12 weeks $19,602.00 Shakespeare 10-12 weeks $125,835.00 $0.00 $0.00 $0.00 Valmont 8-10 weeks $41,118.00 $0.00 $55,455.00 Valmont 12-14 weeks $59,070.00 $41,578.00 GROUP 'F' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles With Angle) Exceptions Price based on full truck load quantities Total Group F TOTAL RECOMMENDED AWARD AMOUNT Y $127,210.00 Valmont 8-10 weeks $41,578.00 Valmont 8-10 weeks $0.00 $0.00 $41,118.00 $87,505.00 Trinity 16-18 weeks $63,059.00 Trinity City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description A1 10 ea 285-065-00020 30' Steel Pole A2 10 ea 285-065-00010 40' Steel Pole A3 10 ea 285-065-00011 45' Steel Pole A4 5 ea 285-065-00012 50' Steel Pole A5 5 ea 285-065-00013 55' Steel Pole B1 3 ea 285-065-00016 50' Steel Self Supporting Pole w/ 6 degree angle B2 3 ea 285-065-00017 50' Steel Self Supporting Pole w/ 12 degree angle B3 3 ea 285-065-00018 50' Steel Self Supporting Pole w/ 18 degree angle B4 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 6 degree angle B5 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 12 degree angle B6 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 18 degree angle C1 10 ea 285-065-00031 30' Fiberglass Composite Pole C2 30 ea 285-065-00032 40' Fiberglass Composite Pole C3 30 ea 285-065-00033 45' Fiberglass Composite Pole C4 15 ea 285-065-00034 50' Fiberglass Composite Pole C5 15 ea 285-065-00035 55' Fiberglass Composite Pole D1 2 ea 285-065-00036 50' Tapered Shaft Fiberglass Composite Pole w/ 6 degree angle D2 2 ea 285-065-00026 50' Tapered Shaft Fiberglass Composite Pole w/ 12 degree angle D3 2 ea 285-065-00037 50' Tapered Shaft Fiberglass Composite Pole w/ 18 degree angle E1 5 ea 540-070-00020 35" Prestressed Spun Cast Concrete Pole E2 10 ea 540-070-00010 40" Prestressed Spun Cast Concrete Pole E3 25 ea 540-070-00008 45" Prestressed Spun Cast Concrete Pole E4 15 ea 540-070-00009 50" Prestressed Spun Cast Concrete Pole E5 10 ea 540-070-00011 55" Prestressed Spun Cast Concrete Pole Exceptions Exceptions GROUP 'A' MATERIALS (Steel Poles) GROUP 'B' MATERIALS (Steel Self-Supporting Poles) GROUP 'C' MATERIALS (Fiberglass Composite Poles) GROUP 'D' MATERIALS (Tapered Fiberglass Composite Poles) Total Group E Total Group D Exceptions Total Group C Total Group B Total Group A GROUP 'E' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles) Exceptions Exceptions Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 108,000 $1,319.57 $13,195.70 $0.00 $0.00 184,310 $2,276.58 $68,297.40 $0.00 $0.00 194,090 $2,923.14 $87,694.20 $0.00 $0.00 186,140 $3,444.46 $51,666.90 $0.00 $0.00 181,290 $3,451.21 $51,768.15 $0.00 $0.00 276,010 $5,908.59 $11,817.18 $0.00 $0.00 366,330 $6,578.28 $13,156.56 $0.00 $0.00 575,860 $9,759.57 $19,519.14 $1,883.52 $9,417.60 81,000 $1,628.00 $8,140.00 $0.00 $1,980.22 $19,802.20 94,500 $1,830.00 $18,300.00 $0.00 $2,059.35 $51,483.75 133,200 $2,207.00 $55,175.00 $0.00 $2,202.20 $33,033.00 182,300 $2,453.00 $36,795.00 $0.00 $2,318.69 $23,186.90 166,500 $2,709.00 $27,090.00 $0.00 $0.00 $0.00 Pricing is valid until 7-18-2015. Hardware is not included in the price. $0.00 Texas Electric Cooperatives $0.00 $0.00 $0.00 StressCrete Inc. $0.00 $0.00 No PVC thru holes. RS Technologies $0.00 $272,622.35 $44,492.88 $0.00 $0.00 $145,500.00$136,923.45 City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description F1 3 ea 540-070-00021 50' Prestressed Spun Cast Concrete Pole w/ 6 degree angle F2 3 ea 540-070-00018 50' Prestressed Spun Cast Concrete Pole w/ 12 degree angle F3 3 ea 540-070-00019 50' Prestressed Spun Cast Concrete Pole w/ 18 degree angle F4 2 ea 540-070-00022 60' Prestressed Spun Cast Concrete Pole w/ 6 degree angle F5 2 ea 540-070-00023 60' Prestressed Spun Cast Concrete Pole w/ 12 degree angle F6 2 ea 540-070-00024 60' Prestressed Spun Cast Concrete Pole w/ 18 degree angle GROUP "A" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "B" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "C" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "D" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "E" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "F" MATERIALS SUBTOTAL Manufacturer Delivery Certification of Bid Exceptions GROUP 'F' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles With Angle) Exceptions Total Group F TOTAL RECOMMENDED AWARD AMOUNT Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price Texas Electric Cooperatives StressCrete Inc.RS Technologies $2,202.20 $6,606.60 175,500 $2,453.00 $7,359.00 $0.00 $2,635.17 $7,905.51 335,000 $3,202.00 $9,606.00 $0.00 $2,825.28 $8,475.84 427,500 $3,709.00 $11,127.00 $0.00 $3,110.99 $6,221.98 408,900 $4,033.00 $8,066.00 $0.00 $3,692.31 $7,384.62 659,800 $5,551.00 $11,102.00 $0.00 $4,074.73 $8,149.46 885,600 $6,397.00 $12,794.00 $0.00 Pricing is valid until 7-18-2015. Hardware is not included in the price. RS Technologies $44,744.01 $0.00 Valmont 10-12 weeks a.r.o StressCrete 8-10 weeks No PVC thru holes. $0.00 $0.00 1% EFT Discount, 2% Prompt payment Discount 6-10 weeks $44,492.88 RS Technologies 6-10 weeks $0.00 $0.00 $272,622.35 $145,500.00 StressCrete 8-10 weeks $60,054.00 $44,744.01 $0.00 $136,923.45 Valmont 10-12 weeks $60,054.00 $0.00 Y $0.00 $0.00 Y $0.00 $0.00 $0.00 $0.00 Y City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description A1 10 ea 285-065-00020 30' Steel Pole A2 10 ea 285-065-00010 40' Steel Pole A3 10 ea 285-065-00011 45' Steel Pole A4 5 ea 285-065-00012 50' Steel Pole A5 5 ea 285-065-00013 55' Steel Pole B1 3 ea 285-065-00016 50' Steel Self Supporting Pole w/ 6 degree angle B2 3 ea 285-065-00017 50' Steel Self Supporting Pole w/ 12 degree angle B3 3 ea 285-065-00018 50' Steel Self Supporting Pole w/ 18 degree angle B4 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 6 degree angle B5 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 12 degree angle B6 2 ea 285-065-000__60' Steel Self Supporting Pole w/ 18 degree angle C1 10 ea 285-065-00031 30' Fiberglass Composite Pole C2 30 ea 285-065-00032 40' Fiberglass Composite Pole C3 30 ea 285-065-00033 45' Fiberglass Composite Pole C4 15 ea 285-065-00034 50' Fiberglass Composite Pole C5 15 ea 285-065-00035 55' Fiberglass Composite Pole D1 2 ea 285-065-00036 50' Tapered Shaft Fiberglass Composite Pole w/ 6 degree angle D2 2 ea 285-065-00026 50' Tapered Shaft Fiberglass Composite Pole w/ 12 degree angle D3 2 ea 285-065-00037 50' Tapered Shaft Fiberglass Composite Pole w/ 18 degree angle E1 5 ea 540-070-00020 35" Prestressed Spun Cast Concrete Pole E2 10 ea 540-070-00010 40" Prestressed Spun Cast Concrete Pole E3 25 ea 540-070-00008 45" Prestressed Spun Cast Concrete Pole E4 15 ea 540-070-00009 50" Prestressed Spun Cast Concrete Pole E5 10 ea 540-070-00011 55" Prestressed Spun Cast Concrete Pole Exceptions Exceptions GROUP 'A' MATERIALS (Steel Poles) GROUP 'B' MATERIALS (Steel Self-Supporting Poles) GROUP 'C' MATERIALS (Fiberglass Composite Poles) GROUP 'D' MATERIALS (Tapered Fiberglass Composite Poles) Total Group E Total Group D Exceptions Total Group C Total Group B Total Group A GROUP 'E' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles) Exceptions Exceptions Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price $1,434.00 $14,340.00 90,910 $836.00 $8,360.00 $1,755.00 $17,550.00 123,550 $1,133.00 $11,330.00 $2,218.00 $22,180.00 165,780 $1,366.00 $13,660.00 $2,218.00 $11,090.00 185,120 $1,577.00 $7,885.00 $2,904.00 $14,520.00 204,462 $1,751.00 $8,755.00 $2,462.00 $7,386.00 216,940 $1,672.00 $5,016.00 $3,276.00 $9,828.00 356,000 $2,139.00 $6,417.00 $3,746.00 $11,238.00 489,490 $2,622.00 $7,866.00 $5,202.00 $10,404.00 484,190 $3,120.00 $6,240.00 $6,490.00 $12,980.00 769,340 $3,860.00 $7,720.00 $7,605.00 $15,210.00 1,062,530 $4,694.00 $9,388.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Pricing not provided for the one think plug that's to be installed in both ends of the structure. $42,647.00 Pricing not provided for the one think plug that's to be installed in both ends of the structure. $0.00 $67,046.00 TransAmerican Power Products, Inc. $49,990.00 $0.00 FWT, LLC $79,680.00 $0.00 $0.00 $0.00 $0.00 City of College Station - Purchasing Division Bid Tabulation for #15-062 "Annual Purchase of Electric Distribution Poles" Open Date: Thursday, June 25, 2015 @ 2:00 p.m. Item Qty Unit COCS Inventory #Description F1 3 ea 540-070-00021 50' Prestressed Spun Cast Concrete Pole w/ 6 degree angle F2 3 ea 540-070-00018 50' Prestressed Spun Cast Concrete Pole w/ 12 degree angle F3 3 ea 540-070-00019 50' Prestressed Spun Cast Concrete Pole w/ 18 degree angle F4 2 ea 540-070-00022 60' Prestressed Spun Cast Concrete Pole w/ 6 degree angle F5 2 ea 540-070-00023 60' Prestressed Spun Cast Concrete Pole w/ 12 degree angle F6 2 ea 540-070-00024 60' Prestressed Spun Cast Concrete Pole w/ 18 degree angle GROUP "A" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "B" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "C" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "D" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "E" MATERIALS SUBTOTAL Manufacturer Delivery GROUP "F" MATERIALS SUBTOTAL Manufacturer Delivery Certification of Bid Exceptions GROUP 'F' MATERIALS (Self Supporting Prestressed Spun Cast Concrete Poles With Angle) Exceptions Total Group F TOTAL RECOMMENDED AWARD AMOUNT Ground Line Movement Unit Price Total Price Ground Line Movement Unit Price Total Price TransAmerican Power Products, Inc.FWT, LLC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $49,990.00 TransAmerican Power Products 9-10 weeks ARO $42,647.00 Prices valid through Sept. 23, 2015. Prices valid is order is received for all structures at one time. Multiple exceptions taken to bidding documents. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $79,680.00 FWT, LLC 14-16 weeks ARO $67,046.00 FWT, LLC 14-16 weeks ARO Y $0.00 $0.00 TransAmerican Power Products 9-10 weeks ARO $0.00 Y City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0426 Name:Call Budget Public Hearing Status:Type:Presentation Consent Agenda File created:In control:7/28/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion on calling a public hearing on the City of College Station FY 2015-2016 Proposed Budget for Thursday September 10, 2014 at 7:00 PM in the City Hall Council Chambers. Sponsors:Jeff Kersten Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion on calling a public hearing on the City of College Station FY 2015-2016 Proposed Budget for Thursday September 10, 2014 at 7:00 PM in the City Hall Council Chambers. Recommendation(s): Staff recommends the City Council call a public hearing on the City of College Station FY 2015-2016 Proposed Budget for Thursday September 10, 2015 at 7:00 PM in the City Hall Council Chambers. Summary: State law says that notice of the public hearing on the budget must be made no less than 10 days prior to the meeting for the public hearing. After the public hearing the Council may insert or delete items or may increase or decrease items so long as the total of any increases or insertions do not increase the total budget by 3% or more. Budget & Financial Summary:The proposed budget will be available for review. Review and Approved by Legal: N/A Attachments: N/A College Station, TX Printed on 8/7/2015Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0428 Name:MRC Senior Living Resolution Status:Type:Presentation Consent Agenda File created:In control:7/28/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion regarding approval of a resolution authorizing the Mayor to approve the Plan of Finance, the Issuance of New Hope Cultural Education Facilities Finance Corporation for MRC Senior Living Revenue Bonds and the project to be acquired with the proceeds of such bonds. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:7-10-15-Consent-Resolution-REVISED 2.pdf MPH letter.pdf Munites to Public Hearing-MPH.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a resolution authorizing the Mayor to approve the Plan of Finance, the Issuance of New Hope Cultural Education Facilities Finance Corporation for MRC Senior Living Revenue Bonds and the project to be acquired with the proceeds of such bonds. Relationship to Strategic Goals: 1. Financially Sustainable City Recommendation:Staff recommends approval of the resolution. Summary:The City has received a request from New Hope Cultural Education Facilities Finance Corporation to approve a resolution,a non-profit corporation affiliated with the Town of New Hope, Texas for the issuance of bonds for the construction of certain health facilities for MRC Senior Living, a senior living retirement community.The facility will be on approximately 12.3 acres of land located on Highway 6 North between the exits of William D Fitch Road and Rock Prairie Road.The project is expected to consist of 80 independent living units,30 assisted living units and 25 memory support units and related common areas. The cost of the project is approximately $75 million. Section 147(f)of the Internal Revenue Code of 1986 requires that the Obligations and the facilities to be financed be approved by the governmental body of the local jurisdiction or the highest elected official of the governing body of the local jurisdiction.None of the City of College Station,the Mayor nor the City Council will have any liability for the bonds or the project being financed.The approval requirement is part of the Tax Equity and Fiscal Responsibility Act (TEFRA).Basically,under TEFRA,in order to issue tax exempt bonds,the applicant is required to post notice of a public hearing in the local jurisdiction,wait 15 days,hold the public hearing,and then obtain the approval of the Mayor or the City Council.The notice has been posted,and the required public hearing was held on June 30,2015.No member of the public attended the hearing,and no comments were made or College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0428,Version:1 on June 30,2015.No member of the public attended the hearing,and no comments were made or discussion had about the Project or Obligations. Budget & Financial Summary:Approval of this resolution does not create any financial liability to the City of College Station. Reviewed and Approved by Legal:Yes. Attachment: 1. Resolution 2. Public Hearing Minutes College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ RESOLUTION NO: ___________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING THE FINANCING BY THE NEW HOPE CULTURAL EDUCATION FACILITIES FINANCE CORPORATION OF A HEALTH FACILITY LOCATED WITHIN THE CITY OF COLLEGE STATION, TEXAS WHEREAS, the Cultural Education Facilities Finance Corporation Act, 1528m, V.A.T.C.S. (the "Act"), authorizes and empowers New Hope Cultural Education Facilities Finance Corporation (the "Issuer") to issue revenue bonds or notes in a maximum aggregate principal amount of $75,000,000 (the "Obligations") on behalf of the Town of New Hope, Texas (the "Issuing Unit") to finance and refinance the costs of health facilities found by the Board of Directors of the Issuer to be required, necessary or conveni ent for health care, research and education, any one or more, within the State of Texas and in furtherance of the public purposes of the Act; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") requires that the Obligations and the facilities to be financed be approved by the governmental unit or the highest elected official of the governmental unit having jurisdiction over the area in which the facilities will be located after the holding of a public hearing relating to the Obligations and the facilities; and WHEREAS, MRC Senior Living ("MRC Senior Living"), a nonprofit Texas corporation and 501(c)(3) organization, proposes to obtain financing from the Issuer from the proceeds of the Issuer's Obligations issued pursuant to the Act for the costs of a senior living retirement community to be owned and operated by MRC Senior Living on approximately 12.3 acres of land located on Highway 6 North between the exits for William D. Fitch Road and Rock Prairie Road in College Station, Texas (the "Project"); and WHEREAS, the Project is expected to consist of the construction and equipping of approximately 80 independent living units, 30 assisted living units and 25 memory support units and related common areas; and WHEREAS, the Project will be located within the City of College Station, Texas (the "City") and outside the limits of the Issuing Unit; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves the Obligations and the Project for the purposes of Section 147(f) of the Internal Revenue Code of 1986; provided that the City shall have no liability in connection with the financing of the Project and shall not be required to take any further action with respect thereto. PART 2: That this Resolution shall take effect immediately from and after its adoption and it is accordingly so ordered. PASSED AND APPROVED, this the 13th day of August, 2015. ATTEST: APPROVED: _____________________________________ _____________________________________ City Secretary MAYOR APPROVED AS TO FORM: _____________________________________ City Attorney City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0432 Name:License to Encroach 1702 Lonetree Drive Status:Type:Resolution Consent Agenda File created:In control:7/29/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion approving a resolution authorizing a License to Encroach Agreement with Jim Easterly regarding the 6.04 square foot encroachment in to the public utility easement area of a portion of a structure located at Lot 1R, Block 4, Section 2, Summit Crossing Phase 1, according to the plat recorded in Volume 11180, Page 150 of the Official Records of Brazos County, Texas. Sponsors:Carol Cotter Indexes: Code sections: Attachments:Vicinity Map Location Map License Agreement Exhibit A (Survey) Lonetree Lic to Encr Agree 7-31-15.pdf Lonetree Lic to Encr Resol 7-31-15.pdf 6- Application.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion approving a resolution authorizing a License to Encroach Agreement with Jim Easterly regarding the 6.04 square foot encroachment in to the public utility easement area of a portion of a structure located at Lot 1R, Block 4, Section 2, Summit Crossing Phase 1, according to the plat recorded in Volume 11180, Page 150 of the Official Records of Brazos County, Texas. Relationship to Strategic Goals: N/A Recommendation(s):Staff recommends approval of the resolution granting the license to encroach at 1702 Lonetree Drive. Summary:A corner of the house built at 1702 Lonetree Drive extends approximately 1.01 feet into a 10-foot wide Public Utility Easement along the side property line. The encroachment does not conflict with any of the utilities in the easement and consent has been granted by all franchised utilities for the encroachment. Approval of the resolution will cure the defect in the title to the property. Budget & Financial Summary:N/A Attachments: 1.Vicinity Map College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0432,Version:1 2.Location Map 3.Resolution 4.Resolution Exhibit A (License Agreement) 5.License Agreement Exhibit A (Survey) 6.Application for License to Encroach College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ 1702 Lonetree Drive OLD TI RDVISTA LNRANCHERO RDLINDA LNPENDLETON DRPAMELA LN B R I G H T O N D R CROSS PARK DRLORI LN R A V E N W O O D D R HICKS LNKNIGHT DRSARA LNS IE R R A D R MOMENTUM BLWO O D C R E S T D R P A R K L A N D D R P A R K R OW P L MARCY LN MYTH LNHARVEY RDUNIVERSITY DR EFM 158 E A R L R U D D E R F W S BOONVILLE RD C OPPERFIELDPWCOPPERFIELDDR G LE N H AV E N D R [ VICINITY MAP 6.04 sf Encroachment Area 1702 LONETREE DR HARVEY RD[ LOCATION MAP License to Encroach Agreement Page 1 of 4 Lonetree Drive LICENSE TO ENCROACH AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF BRAZOS § The City of College Station (“Licensor”), acting through the Mayor, who is empowered by resolution of the City Council to so act in consideration of the License to Encroach Agreement made herein by Jim Easterly (“Licensee”), owner of: Lot 1R, Block 4, SUMMIT CROSSING PHASE 1 SUBDIVISION, College Station, Texas, according to the plat recorded in Volume 11180, Page 150 of the Official Records of Brazos County, Texas, Hereby grants a license to Licensee to permit a portion of a structure located on a portion of Lot 1R, Block 4, Summit Crossing Phase 1 Subdivision, College Station, Texas, to encroach upon the public utility easement, as shown on the Metes and Bounds and Survey Plat in Exhibit “A” attached hereto and incorporated herein by reference for all purposes, owned and occupied by the City of College Station, Texas, but such improvements shall be at all times under and not in contact with any electric, water, sewer, or other utility, or equipment, or interfere in any way with such utility, including any drainage structures which are servicing the improvements and other property, and subject to the following terms and conditions: 1. Neither the granting of the license, nor any related permit, constitutes an abandonment by Licensor of its property, easement or easements, or any other rights in and to the above-described property. Licensee expressly stipulating and agreeing by Licensee's acceptance of this license that Licensee neither asserts nor claims any interest or right of any type or nature whatsoever, legal, equitable or otherwise in or to Licensor's property. 2. LICENSEE HEREBY EXPRESSLY COVENANTS, STIPULATES AND AGREES, WITHOUT LIMITATION, TO INDEMNIFY AND DEFEND THE LICENSOR AND HOLD IT HARMLESS FROM ANY AND ALL LIABILITY, CLAIM, CAUSE OF ACTION, AND COST, INCLUDING ATTORNEYS' FEE, AND INCLUDING ANY ACTS OR OMISSIONS OF THE LICENSOR, ITS OFFICERS, AGENTS, AND EMPLOYEES, WHICH MAY GROW OUT OF OR BE ATTRIBUTABLE TO THE GRANTING BY THE LICENSOR OF SAID LICENSE AND ANY SUPPLEMENTAL LICENSE WHICH MAY HEREAFTER BE ISSUED IN CONNECTION HEREWITH INCLUDING ANY INSPECTIONS WHICH MAY BE CONDUCTED IN CONNECTION WITH OR PURSUANT TO SAID LICENSE OR ANY SUPPLEMENTAL LICENSE. 3. Licensee, at its own expense, shall restore or cause to be restored the subject property to as good a condition as existed prior to construction of the improvements which are the subject of this License Agreement. Licensee shall pay all costs of relocation of any public utilities or facilities that may be incurred as a result of the proposed construction or actual construction. 4. Licensee agrees to comply with all laws and ordinances in the construction and maintenance of said improvements. 5. Licensor retains the right, but not the obligation, to enter upon the land which this license applies and at Licensee's expense to remove any structure or improvements or alterations thereon upon the determination by Licensor that such removal is necessary for exercising Licensor's rights or duties in regard to the easement, or for protecting persons or property, or public interest in regard to the easement. 6. This license, until its expiration or revocation, shall run with the title to the above- described real property, and the terms and conditions hereof shall be binding upon subsequent owners or holders thereof. Licensee shall cause any immediate successors in interest to have factual notice of this License to Encroach Agreement. License to Encroach Agreement Page 2 of 4 Lonetree Drive 7. This license shall expire automatically upon removal of the improvements located upon the property pursuant to this license, and shall expire as to any portion of said improvements upon the removal, whether or not all of the proposed improvements are removed. 8. This license is revocable by the Licensor upon the occurrence of any of the following conditions or events: a. Licensee or its successors or assigns have failed to comply with the terms of the granting of the license. b. The improvements located thereon or any portion of them interfere with the rights of the Licensor or the public in or to Licensor's property. c. The use of the licensed area becomes necessary for a public purpose. d. Said improvements or a portion of them constitute a danger to the public which is not remediable by maintenance or alteration of the said improvements. e. Said improvements or a portion of them have expanded beyond the scope of the license. f. Maintenance or alteration necessary to alleviate danger to the public has not been made within a reasonable time after the dangerous condition has arisen. 9. This license is effective upon the acceptance of the terms of by the Licensee indicated by Licensee’s signature. 10. This license shall be filed of record in the Official Records Brazos County. APPROVED this the ________ day of ______________________, 2015. APPROVED: APPROVED: JIM EASTERLY, CITY OF COLLEGE STATION, Licensee Licensor BY: ______________________________ BY: ________________________________ JIM EASTERLY Mayor ATTEST: ____________________________________ City Secretary APPROVED: ____________________________________ City Attorney License to Encroach Agreement Page 3 of 4 Lonetree Drive STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF BRAZOS § This instrument was acknowledged before me on the _____ day of ________________, 2015, by ___________________________________, as Mayor of the City of College Station, a Texas Home Rule Municipal Corporation. ____________________________________ Notary Public in and for the State of Texas STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF BRAZOS § This instrument was acknowledged before me on the _____ day of _______________________, 2015, by Jim Easterly as __________________ of ________________________. ____________________________________ Notary Public in and for the State of Texas License to Encroach Agreement Page 4 of 4 Lonetree Drive Exhibit “A” Metes and Bounds Survey Plat RESOLUTION NO.___________ A RESOLUTION MAKING CERTAIN FINDINGS OF FACT AND AUTHORIZING THE MAYOR OF THE CITY OF COLLEGE STATION TO EXECUTE A LICENSE TO ENCROACH AGREEMENT BETWEEN THE CITY OF COLLEGE STATION AND THE APPLICANT, JIM EASTERLY, REGARDING THE ENCROACHMENT OF A STRUCTURE LOCATED AT LOT 1R, BLOCK 4, SUMMIT CROSSING PHASE 1 SUBDIVISION, MORE COMMONLY KNOWN AS 1702 LONETREE DRIVE, INTO THE PUBLIC UTILITY EASEMENT. WHEREAS, the City of College Station, has received an application for a license to encroach into a public utility easement; and WHEREAS, the City of College Station has enacted Ordinance No. 1645 governing encroachments; WHEREAS, the City Council must make certain findings of facts to grant a license to encroach, the; WHEREAS, after hearing the application of Jim Easterly to encroach into the easement, the City Council of the City of College Station finds the following facts: 1. That through no fault of the present property owner, a portion of the structure was constructed in the utility easement. 2. That there are no utilities which would be interfered with by the utilization of the property in its present status. 3. That there are no utilities which would interfere with the utilization of the property in its present status. 4. That the structure intrudes into the easement to such a degree that it is not economically feasible to remove the part of the structure within the easement. 5. That the land use in the neighborhood appears to be stable and the use to which this property is being put is not likely to change within the foreseeable future and is similar to the use to that of the neighborhood; WHEREAS, the City Council after hearing the application and finding the specific facts as stated above now concludes and finds that: 1. The fact that the structure was constructed within the easement through no fault of the present property owner and that it is not economically feasible to remove the part of the structure within the easement area does constitute special License to Encroach Resolution Lonetree Drive Page 2 of 3 circumstances and conditions affecting the property which if not take into consideration would deprive the applicant of the reasonable use of his property. 2. The fact that the land use is not likely to change within the foreseeable future and that it is not economically feasible to remove the part of the structure within the easement does provide a basis for granting the license necessary for the preservation and enjoyment of the substantial property right of the applicant. 3. The fact that the use of the easement area by the property owner does not interfere with the utilities or access to the utilities and is not detrimental to the public health, safety or welfare or injurious to the property in the area. WHEREAS, the applicant agrees to accept the terms of the License to Encroach Agreement as presented to him; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION: PART I: That the Mayor is authorized to execute on behalf of the City of College Station a License to Encroach Agreement with Jim Easterly regarding the encroachment of a portion of a structure located at Lot 1R, Block 4, Summit Crossing Phase 1 Subdivision, more commonly known as 1702 Lonetree Drive, into the public utility easement area. The terms of License to Encroach Agreement are as set forth in the form attached hereto as Exhibit “A” and incorporated herein by reference for all purposes. PART II: That this resolution shall be effective immediately upon adoption. PASSED and APPROVED this ______ day of ____________________________, 2015. ATTEST: APPROVED: ____________________________ ___________________________________ City Secretary Mayor APPROVED: ____________________________ City Attorney License to Encroach Resolution Lonetree Drive Page 3 of 3 Exhibit “A” License to Encroach Agreement TO THE MAYOR AND CITY COUNCIL OF THE CITY OF COLLEGE STATION: The undersigned hereby makes application for the abandonment of that portion of the above right-of-way particularly described in Exhibit No. 1, attached. In support of this application, the undersigned represents and warrants the following: 1. The undersigned will hold the City of College Station harmless, and indemnify it against all suits, costs, expenses, and damages that may arise or grow out of such License to Encroach. 2. Attached, marked Exhibit No. 1, is a sealed metes and bounds description of the portion of the public utility easement sought to be encroached upon, prepared by a Registered Public Surveyor. 3. Attached, marked Exhibit No. 2, is a copy of a plat or detailed sketch of that portion of the public right-of-way/ easemenl sought to be encroached upon and the surrounding area to the nearest streets in all directions, showing the abufting lots and block, and the subdivision in which the above described public utility easement is situated, together with the record owners of such lots. 4. Attached, marked Exhibit No. 3, is the consent of all public utilities to the License to Encroach. 5. Attached, marked Exhibit No. 4, is the consent of the City of College Station staff to the License to Encroach. 6. Attached, marked Exhibit No. 5, is the consent of all the abutting property owners, except the following: (if none, so state) p"|lr" NONE-Ihe area is on the inteior of this lot so no abutting propefties. E_mail Street Address City State Zip Code Reason consent was not obtained: lf objecting, points of objection: Name E-mail Street Address City State Zip Code Reason consent was not obtained: lf objecting, points of objection: E-mail Street Address City Reason consent was not obtained: lf objecting, points of objection: State Zip Code 10/10 Page 3 of 9 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0403 Name:Munson - No Parking Status:Type:Ordinance Agenda Ready File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, to remove parking along Munson Avenue. Sponsors:Troy Rother Indexes: Code sections: Attachments:Map - No Parking - Munson Avenue.pdf Park Removal Ordinance - Munson Avenue.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, to remove parking along Munson Avenue. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: Munson Avenue will be reconstructed between Lincoln Avenue and Dominik Drive. Based upon citizen input from the first public meetings held in November of 2014, the 40 percent design recommends reducing the width of the Munson Drive Pavement from 28 feet back of curb to 24 feet back of curb. The 40 percent design also recommends increasing the width of the sidewalk on the north side of Munson from 5 feet back of curb to 8 feet back of curb. To accommodate the change in pavement width, the City of College Station Fire Department needs the parking to be removed on both sides of Munson Drive from Rose Circle to Dominik Drive. Parking is already prohibited on the segment of road between Lincoln Avenue and Rose Circle. The City of College Station Traffic Management Team considered the Fire Departments request and recommends that the parking removal ordinance be approved prior to the design moving forward. Therefore, City of College Station Public Works presented the no parking ordinance at the second public meeting for the Munson Avenue reconstruction project. Nine (9) residence/property owners attended the meeting. All the residents/property owners that were in attendance support this College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0403,Version:1 ordinance. The Traffic Management Team recommends approving this ordinance and for the ordinance to not go into effect when roadway construction begins. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1.Ordinance 2.Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ FRANCIS DRIVEASHBURN AVENUE WALTON DRIVE DOMINIK DRIVELINCOLN AVENUEALLEYWILLIAMS STREET WESTOVER STREET ROSE CIRCLE Proposed No Parking Along Munson Avenue Between Rose Circle and Dominik Drive Existing No Parking:Proposed No Parking: ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, E “PARKING REGULATIONS OF CERTAIN DESCRIBED AREAS”, (1) “TRAFFIC SCHEDULE XIV - NO PARKING HERE TO CORNER OR NO PARKING ANYTIME”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY REMOVING PARKING ON MUNSON AVENUE, BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Munson Avenue No Parking Ordinance Page 2 of 4 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Munson Avenue No Parking Ordinance Page 3 of 4 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, is hereby amended to remove the following language: Text to be removed is bold and italics. Traffic Schedule XIV NO PARKING HERE TO CORNER AND NO PARKING ANYTIME Traveling On Between Travel Direction Munson Ave. Lincoln Ave. and Rose Cr. North No parking any time Munson Ave. Lincoln Avenue and extending south to Rose Circle Either side No parking any time Munson Avenue No Parking Ordinance Page 4 of 4 Exhibit “B” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, is hereby amended to include the following: Munson Avenue– Anytime Northwest bound traffic – no parking anytime on the northeast side of Munson Avenue from Dominic Drive to Lincoln Avenue. Southwest bound traffic – no parking anytime on the southwest side of Munson Avenue from Lincoln Avenue to Dominic Drive. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0404 Name:Spring Creek Elementary - No Parking Status:Type:Ordinance Agenda Ready File created:In control:7/14/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, along WS Phillips Parkway, Brewster Drive, and Dunlap Loop. Sponsors:Troy Rother Indexes: Code sections: Attachments:No Park, Stand, Stop - Map - WS Phillips, Brewster, and Dunlap.pdf No Park, Stand, Stop - Ordinance - WS Phillips, Brewster, and Dunlap.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, along WS Phillips Parkway, Brewster Drive, and Dunlap Loop. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: The purpose of this ordinance is to remove parking, standing, and stopping within the proposed school zone around the new Spring Creek Elementary. In an effort to aid CSISD in the opening of their new school, City of College Station Public Works and Planning staff met with the principle of the newly constructed Spring Creek Elementary. This meeting took place on April 30, 2015 at the Municipal Court Building. At this meeting, CSISD requested that the City of College Station consider removing parking, standing, and stopping on roadways near the school. Based upon this request, the Traffic Management Team evaluated the newly constructed roadways. For the Traffic Management Team, a primary concern is the ability to see children crossing the street at intersections near the school. Another concern is safety and mobility along WS Phillips Parkway and Brewster Drive during regular operation and school drop-off or pick-up time. If vehicles were to park, stand, or stop along WS Phillips Parkway, other vehicles would have to drive over the double yellow line and drive the wrong way in order to avoid the parked, standing, or stopped vehicle. College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0404,Version:1 To avoid a situation where people are forced to drive on the wrong side of the double yellow lines due to people parking, standing, or stopping along WS Phillips Parkway and Brewster Drive, the Traffic Management Team recommends removing parking along these roadways during all hours. To make it possible to see children crossing the street at the intersection of Dunlap Loop and Brewster Drive within the school zone, the Traffic management Team recommends removing the parking, standing, and stopping on a segment of Dunlap Loop from 7:00 am until 9:00 am and from 2:30 pm until 4:30 pm. Budget & Financial Summary: The “NO STOPPING, STANDING, OR PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1. Ordinance 2. Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ Proposed Spring Creek Elementary School Zone and Proposed No Parking, Standing, or Stopping on WS Phillips Parkway, Brewster Drive, and Dunlap Loop Proposed School Zone: Proposed No Parking, Standing, or Stopping Anytime:.New Spring Creek Ele mentary WS Phillips Parkway Brewster Drive Dunlap Loop Alford Street William D. Fitch Parkway Hailes Lane Proposed No Parking, Standing, or Stopping on School Days from 7:00 am to 9:00 am and from 2:30 pm to 4:30 pm: Barron Cut Off Roa d ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, E “PARKING REGULATIONS OF CERTAIN DESCRIBED AREAS”, (1) “TRAFFIC SCHEDULE XIV - NO PARKING HERE TO CORNER OR NO PARKING ANYTIME”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING NO STOPPING, STANDING OR PARKING ON WS PHILLIPS PARKWAY, BREWSTER DRIVE AND DUNLAP LOOP BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished b y a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. WS Phillips Parkway, Brewster Drive, and Dunlap Loop No Parking, Standing, Stopping Ordinance Page 2 of 3 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney WS Phillips Parkway, Brewster Drive, and Dunlap Loop No Parking, Standing, Stopping Ordinance Page 3 of 3 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, is hereby amended to include the following: 1. WS Phillips Parkway – Anytime a. Northwest travel direction – No stopping, standing, or parking anytime along WS Phillips Parkway from Hailes Lane to Barron Cut Off Road. b. Southeast travel direction – No stopping, standing, or parking anytime along WS Phillips Parkway from Barron Cut Off Road to Hailes Lane. 2. Brewster Drive – Anytime a. Northeast travel direction – No stopping, standing, or parking anytime along Brewster Drive from WS Phillips Parkway to William D. Fitch Parkway. b. Southwest travel direction – No stopping, standing, or parking anytime along Brewster Drive from William D. Fitch Parkway to WS Phillips Parkway. 3. Dunlap Loop – School Days from 7:00 am until 9:00 am a. Northwest travel direction – On school days from 7:00 am until 9:00 am, No stopping, standing, or parking along Dunlap Loop from Brewster Drive to Alford Street. b. Southeast travel direction – On school days from 7:00 am until 9:00 am, No stopping, standing, or parking along Dunlap Loop from Alford Street to Dunlap Loop. 4. Dunlap Loop – School Days from 2:30 pm until 4:30 pm a. Northwest travel direction – On school days from 2:30 pm until 4:30 pm, No stopping, standing, or parking along Dunlap Loo p from Brewster Drive to Alford Street. b. Southeast travel direction – On school days from 2:30 pm until 4:30 pm, No stopping, standing, or parking along Dunlap Loop from Alford Street to Dunlap Loop. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0417 Name:Cherry Street - No Parking Status:Type:Ordinance Agenda Ready File created:In control:7/27/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, to remove parking along Cherry Street between Tauber and Stasney Street. Sponsors:Troy Rother Indexes: Code sections: Attachments:Cherry Street - Parking Removal.pdf Park Removal Ordinance - Cherry Street.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion of an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No Parking Here to Corner or No Parking Anytime”, to remove parking along Cherry Street between Tauber and Stasney Street. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This ordinance is for no parking anytime along the south side of Cherry Street between Tauber Street and Stasney Street. This ordinance also removes parking on the north side of Cherry Street between the hours of 5:00 am and 11:00 am. This parking removal is needed to provide the City of College Station Fire Department and Sanitation Department access to the fire lane that services the residential property on the east corner of the Cherry Street at Tauber Street intersection. This parking removal also improves safety for vehicles trying to turn from Tauber Street onto Cherry Street. The Traffic Management Team evaluated a request from the City of College Station Sanitation Department to remove parking along Cherry Street between Tauber Street and Stasney Street due to their inability to exit the residential fire lane during residential trash collection. Based upon a Traffic Management Teams Recommendation, City Staff held a public meeting to present a time-of-day no parking ordinance to property owners, residents, and business owners along this segment of Cherry College Station, TX Printed on 8/7/2015Page 1 of 2 powered by Legistar™ File #:15-0417,Version:1 Street. The public meeting was held at Fire Station 6 on June 18, 2015. The Northgate Business Owners Association was also invited to this public meeting. No residents attended this public meeting. Traffic Engineering did receive a phone call from leadership at the Islamic Student Center that is adjacent to the proposed parking removal. During this phone call, they asked that the City Consider changing the time-of-day parking removal on the south side of Cherry Street to no parking anytime. Upon further review, Traffic Engineering and the Fire Department agreed with the citizen’s recommendation. Traffic Engineering presented this change to the Northgate Business Owners Association and their representative voiced opposition to this change. The opposition is over a concern about parking availability in the Northgate District. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1. Ordinance 2. Map College Station, TX Printed on 8/7/2015Page 2 of 2 powered by Legistar™ CHERRY STREETTA U BE R STR EET STASNEY STREET Proposed Parking Removal Along Cherry Street Locatio n Wh ere Fire an d Sanitation Need to Exit No Parking 5 am to 11 am Except Sundays:No Parking Anytime: ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, E “PARKING REGULATIONS OF CERTAIN DESCRIBED AREAS”, (1) “TRAFFIC SCHEDULE XIV - NO PARKING HERE TO CORNER OR NO PARKING ANYTIME”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY REMOVING PARKING ALONG CHERRY STREET BETWEEN TAUBER STREET AND STASNEY STREET, BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Cherry Street between Tauber Street and Stasney Street No Parking Ordinance Page 2 of 3 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2015. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney Cherry Street between Tauber Street and Stasney Street No Parking Ordinance Page 3 of 3 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV – No Parking Here to Corner or No Parking Anytime”, is hereby amended to include the following: 1. Cherry Street – Anytime a. Northeast bound traffic – no parking anytime along the southeast side of Cherry Street between Tauber Street and Stasney Street. 2. Cherry Street – From 5:00 am until 11 am Except Sundays a. Southwest bound traffic – no parking from 5:00 am until 11:00 am, except Sundays, along the northwest side of Cherry Street between Stasney Street and Tauber Street. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0433 Name:1600 University Drive East-Rezoning Status:Type:Rezoning Agenda Ready File created:In control:7/30/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from GC General Commercial and OV Corridor Overlay to GC General Commercial for approximately 4.73 acres being Lot 1, Block 16 of Glenhaven Estates Phase 6, generally located on the southwest corner of University Drive East and Glenhaven Drive. Sponsors:Mark Bombek Indexes: Code sections: Attachments:Background Information Aerial& Small Area Map (SAM) Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from GC General Commercial and OV Corridor Overlay to GC General Commercial for approximately 4.73 acres being Lot 1, Block 16 of Glenhaven Estates Phase 6, generally located on the southwest corner of University Drive East and Glenhaven Drive. Relationship to Strategic Goals: ·Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item on June 18, 2015 and voted unanimously to approve the rezoning request. Staff also recommends approval of the rezoning request to remove the OV Corridor Overlay. Summary: The applicant has requested the proposed amendment to remove the OV Corridor Overlay from the property as a step toward the redevelopment of a commercial restaurant on approximately 4.73 acres located at the southwest corner of the University Drive East and Glenhaven Drive intersection. REVIEW CRITERIA College Station, TX Printed on 8/7/2015Page 1 of 3 powered by Legistar™ File #:15-0433,Version:1 1.Consistency with the Comprehensive Plan: The existing Future Land Use and Character designation on the property is General Commercial. The property is also located in the Hospitality Corridor, which focuses on linking current and future hospitality facilities into a cohesive corridor along with adjacent redevelopment areas that, over time, could emerge as another urban character area. Additionally, the corridor plans to utilize elements such as signage, landscaping, and design to visually tie the corridor together. Generally, this area consists largely of developed commercial uses consisting of restaurants, hotels, medical facilities, and other supporting commercial activities, as well as nearby and adjacent residential uses. General Commercial is generally for concentrations of commercial activities that cater to both nearby residents and to the larger community or region. Generally, these areas tend to be large in size and located near the intersection of two regionally significant roads (arterials and freeways). It is preferred that in such areas development be concentrated in nodes rather than spread out in strips. 2.Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood:The adjacent land uses consist of commercial, institutional/public and residential activities with the additional OV Corridor Overlay and NPO Neighborhood Prevailing Overlay zoning districts, which are consistent with the land use designations identified under the Comprehensive Plan for this area. The character of the proposed development is compatible with the existing surrounding uses as it will provide a commercial use that will not only serve the nearby residents but will also serve the larger community. The request is to remove the OV Corridor Overlay zoning from this property to allow for redevelopment of the site with a 10 foot parking setback as opposed to the 20 foot parking setback required under the OV Corridor Overlay zoning district. The property was built prior to the overlay being adopted in 1992. Being that the property is currently nonconforming, the property owner would not be permitted to reconstruct parking spaces without having to meet the additional parking setback required with the overlay. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed amendment is not affecting the suitability of the property as the land use is not being changed with this request. The property would still retain the right to develop under the GC General Commercial zoning district as existing under its current designation. The change again is to remove the OV Corridor Overlay zoning from the property to allow the applicant the ability redevelop the site for a restaurant use. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The property is currently zoned GC General Commercial and OV Corridor Overlay providing opportunities for a wide range of commercial uses, which is in line with the use and development pattern of the immediately surrounding properties. However, many of the existing uses along the same side of University Drive East were not developed under the standards of the Corridor Overlay, which does not comply with the current development patterns of the larger University Drive Corridor. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant indicates that the marketability of the property will not be affected by the proposed amendment as it is retaining the same permitted rights the property currently has for future development. College Station, TX Printed on 8/7/2015Page 2 of 3 powered by Legistar™ File #:15-0433,Version:1 However, the applicant has noted that if the end user of the property requires or desires significant parking the overlay regulations will limit the property’s marketability 6.Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject property is located within College Station Utilities CCN. The property currently has access to an 8-inch and 16- inch domestic water line. The property is also connected to an 8-inch sanitary sewer line. The subject tract is in the Burton Creek Drainage Basin. Detention is existing on site and the development should not exceed the current discharge rate. Additionally, there is no FEMA regulated floodplain identified on the property. The development will be required to comply with the City’s drainage ordinance and BCS Unified Stormwater Design Guidelines. Access is currently taken along University Drive East, a 6-lane Major Arterial, and Glenhaven Drive, a 2-lane Major Collector. Budget & Financial Summary: N/A Attachments: 1.Background Information 2.Aerial & Small Area Map (SAM) 3.Ordinance College Station, TX Printed on 8/7/2015Page 3 of 3 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: July 16, 2015 Advertised Council Hearing Dates: August 13, 2015 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Summerglen Homeowner’s Association Property owner notices mailed: 36 Contacts in support: None Contacts in opposition: None at the time of the staff report. Inquiry contacts: Three at the time of the staff report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North (across University Drive East) General Commercial GC General Commercial and OV Corridor Overlay Commercial Uses (Restaurants) South Neighborhood Conservation T Townhome and NPO Neighborhood Prevailing Overlay Single-Family Homes East (across Glenhaven Drive) Institutional/Public GC General Commercial and OV Corridor Overlay Scott and White Clinic West Neighborhood Conservation T Townhome and NPO Neighborhood Prevailing Overlay Single-Family Homes DEVELOPMENT HISTORY Annexation: 1958 Zoning: R-1 Single-Family Residential upon annexation A-P Administrative Professional in 1981 OV Corridor Overlay added in 1992 GC General Commercial in 2013 Final Plat: 1985 (Glenhaven Estates Phase 6) Site development: Existing vacant building (former Scott and White Clinic) ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FOR APPROXIMATELY 4.730 ACRES FROM GC GENERAL COMMERCIAL AND OV CORRIDOR OVERLAY TO GC GENERAL COMMERCIAL, BEING LOCATED IN THE RICHARD CARTER LEAGUE, ABSTRACT NO. 8, BRAZOS COUNTY, TEXAS, BEING THAT SAME TRACT OF LAND CONVEYED TO SCOTT AND WHITE MEMORIAL HOSPITAL AND SCOTT, SHERWOOD AND BRINDLEY FOUNDATION, AS DESCRIBED IN THE DEED RECORDED IN VOLUME 1806, PAGE 230 OF THE BRAZOS COUNTY DEED RECORDS, ALSO BEING ALL OF BLOCK 16, GLENHAVEN ESTATES- PHASE VI, A SUBDIVISION OF 4.370 ACRES OF LAND RECORDED IN VOLUME 795, PAGE 701 OF THE BRAZOS COUNTY DEED RECORDS, BRAZOS COUNTY, TEXAS; LOCATED AT 1600 UNIVERSITY DRIVE EAST, MORE GENERALLY LOCATED AT THE SOUTHWEST CORNER OF THE INTERSECTION OF UNIVERSITY DRIVE EAST AND GLENHAVEN DRIVE, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 13th day of August, 2015 APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from GC General Commercial and OV Corridor Overlay to GC General Commercial, as shown graphically in EXHIBIT “B”: EXHIBIT “B” City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0431 Name:4201 Rock Prairie Road Rezoning Status:Type:Ordinance Agenda Ready File created:In control:7/29/2015 City Council Regular On agenda:Final action:8/13/2015 Title:Presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries for approximately 20.872 acres from R Rural to 17.14 acres of RS Restricted Suburban and 3.732 acres of SC Suburban Commercial, both tracts being located in the Thomas Caruthers League, Abstract No.9, College Station, Brazos County, Texas. Said Tracts being portions of the remainder of a called 26.25 acre tract as described by a deed to Dale W. Conrad and Wife, Reba J. Conrad recorded in Volume 460, Page 505 of the Deed Records of Brazos County, Texas; generally located at 4201 Rock Prairie Road, and more generally located at the northeast corner of Rock Prairie Road and Bird Pond Road. Sponsors:Jennifer Prochazka Indexes: Code sections: Attachments:Background Aerial & Small Area Map Letter from the Applicant Ordinance Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries for approximately 20.872 acres from R Rural to 17.14 acres of RS Restricted Suburban and 3.732 acres of SC Suburban Commercial, both tracts being located in the Thomas Caruthers League, Abstract No.9, College Station, Brazos County, Texas. Said Tracts being portions of the remainder of a called 26.25 acre tract as described by a deed to Dale W. Conrad and Wife, Reba J. Conrad recorded in Volume 460, Page 505 of the Deed Records of Brazos County, Texas; generally located at 4201 Rock Prairie Road, and more generally located at the northeast corner of Rock Prairie Road and Bird Pond Road. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Neighborhood Integrity Recommendation(s): The Planning and Zoning Commission considered this item on June 18, 2015 and voted 5-0 to approve the rezoning request. The City Council considered this item at their July 9, 2015 regular meeting and deferred action to College Station, TX Printed on 8/7/2015Page 1 of 4 powered by Legistar™ File #:15-0431,Version:1 August 13, 2015 so that the following items could be adequately addressed: Statement of intent from the applicant for gravity sewer; Information from Wellborn Special Utility District related to potential agreement to amend Certificate of Convenience and Necessity (CCN) boundaries; and Agreement with adjacent Flying Ace Ranch property owner for sufficient buffering. City staff recommends denial of the rezoning request without a commitment to gravity sewer. New Information: In response to the City Council’s action on July 9, 2015, the applicant has submitted a letter stating the following: The applicant states that the development will use gravity sewer if it is available when he begins his project. If the line is not available he proposes to use a lift station and force main to sewer the project. The Wellborn Special Utility District and the City of College Station will not revise the CCN boundaries in this area; each provider will serve their respective areas. The City of College Station will establish a pressure-activated emergency interconnect with Wellborn SUD that will guarantee fire flows will be met in both service territories. The applicant and the adjacent property owners were unable to come to an agreement on proposed buffering prior to this report. The applicant has proposed a seven-foot, eleven-inch (7’11”) tall wooden fence along the rear property line of three lots adjacent to the arena. Three trees will also be planted on each of the three adjacent lots. Summary: The applicant has requested rezoning to 17.14 acres of RS Restricted Suburban and 3.732 acres of SC Suburban Commercial along the Rock Prairie Road frontage. An additional five acres at the corner of Rock Prairie Road and Bird Pond Road is not requested to be rezoned at this time and would remain zoned R Rural. REVIEW CRITERIA 1.Consistency with the Comprehensive Plan: The Future Land Use & Character Map was amended in July and the proposed rezoning is in compliance with the “Restricted Suburban” and “Suburban Commercial” designations. “Restricted Suburban” is a designation for areas that should have a moderate level of development with larger lots (i.e.: 10,000 square feet or smaller if clustered around open space). To accomplish this desired character, the City adopted the RS Restricted Suburban zoning district in 2013. “Suburban Commercial” is a designation for concentrations of small-scale commercial that caters to nearby residents. To accomplish this desired character, the City adopted the SC Suburban Commercial zoning district in 2012. 2.Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood:The adjacent land uses are phases of Bird Pond Estates to the north (acreage lots with an average lot size of 1.25 acres and an overall future College Station, TX Printed on 8/7/2015Page 2 of 4 powered by Legistar™ File #:15-0431,Version:1 density of 0.4 dwelling units per acre) and Flying Ace Ranch to the east (an equestrian/residential development with 18 dwelling units and a density of 0.7 dwelling units per acre). The subject property and the surrounding area are currently developed as rural residential or used for agricultural purposes. The character of the proposed development may be compatible with existing surrounding uses and prevailing rural character of the area as a gradient in intensity from the proposed Medical District area located to the south across Rock Prairie Road. 3.Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The rezoning request is for RS Restricted Suburban and SC Suburban Commercial along Rock Prairie Road. The subject property and surrounding area has some infrastructure/service limitations: The majority of the property is in the Wellborn Special Utility District CCN. Wellborn cannot currently provide adequate fire flows in this area. College Station Utilities has the ability to operate and maintain waterlines for fire hydrants needed to meet minimum fire flow requirements, while Wellborn serves domestic water in this area. CSU does not receive revenue on fire-only lines. Preliminary discussions related to CCN boundaries have begun with Wellborn SUD, but no decision has been reached. There is not sewer in this area. The developer has indicated that he is willing to tie into a gravity sewer line in the Medical District to the south if construction of that line meets his development timeframe. If the timing of the gravity sewer line is beyond the developer’s intended timeframe, he proposes the construction of a lift station and a nearly two mile long force main to a gravity sewer main near the intersection of Rock Prairie Road and William D. Fitch Parkway. City staff recommends a commitment to a gravity sanitary sewer line prior to rezoning of the property for development. Both Rock Prairie Road and Bird Pond Road are not built to their ultimate cross section. Rock Prairie Road is currently in substandard condition. The property is not within the Fire Department’s desired 4.5 minute response time. With the exception of sewer service, all of these issues exist regardless of the developed use of the property. Some of these issues may be resolved with other capital projects over time. 4.Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The property is currently zoned R Rural providing opportunities for large-lot rural residential development and agricultural uses. The surrounding area is currently developed or used in a similar manner. Additionally, the subject property has service limitations including a lack of sewer infrastructure, the need for additional water line infrastructure to meet fire flow requirements, rural road sections, and it is not located within the Fire Department’s desired 4.5 minute response time. The property is suitable for agricultural or rural residential uses. 5.Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant indicates that while the property could be marketed as an R Rural subdivision, the marketability of RS Restricted Suburban lots and SC Suburban Commercial lots is greater. 6.Availability of water, wastewater, stormwater, and transportation facilities generally College Station, TX Printed on 8/7/2015Page 3 of 4 powered by Legistar™ File #:15-0431,Version:1 suitable and adequate for the proposed use: Currently, Wellborn SUD holds the majority of the water CCN, but does not have sufficient capacity for fire protection. City of College Station will need to maintain a water main through the subdivision to provide fire protection. There is currently no sanitary sewer available to serve the property. A gravity sewer line is proposed in the Medical District south of the subject property. A timeframe for development of the gravity sewer line has not been determined. If gravity sewer is not available in the developer’s timeframe, he proposes to construct a lift station with a force main along Rock Prairie Road to an existing sewer main near the intersection of Rock Prairie Road and William D. Fitch Parkway. There is capacity in the line at this time. However, as other development occurs in the area, capacity will be affected. City staff recommends a commitment to a gravity sanitary sewer line prior to rezoning of the property for development. The subject tract is in Lick Creek Drainage basin. Detention is required with this development. Bird Pond Road, a Minor Arterial, is planned to be realigned to Rock Prairie Road in the future. Access will be via Rock Prairie Road and future realigned Bird Pond Road. Public infrastructure shall be designed and constructed in accordance with B/CS Unified Design Guidelines. Budget & Financial Summary: Attachments: 1.Background Information 2.Aerial & Small Area Map (SAM) 3.Letter from the Applicant 4.Ordinance College Station, TX Printed on 8/7/2015Page 4 of 4 powered by Legistar™ HISTORY In February 2015, the Planning & Zoning Commission considered a rezoning to PDD Planned Development District on the entire 25 acres that included a gated single-family subdivision with approximately 70 homes. The P&Z recommended denial of that request in a 6-0 vote, citing infrastructure concerns, density, and inconsistent character as concerns. The applicant chose not to proceed to City Council for a final decision. Because the City Council did not consider this item, the applicant was not required to wait 180 days before applying for a new zoning on the property. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Estate E Estate Large-lot residential in Bird Pond Estates Subdivision South (across Rock Prairie Road) Suburban Commercial R Rural Agricultural East Estate R Rural Rural Equestrian / Residential Development West (across Bird Pond Road) Restricted Suburban R Rural Agricultural DEVELOPMENT HISTORY Annexation: Approximately 200 feet to the north of Rock Prairie Road was annexed in 1983. The remainder was annexed in 2002. Zoning: R Rural Final Plat: Unplatted Site development: Vacant AGGIELAND DEVELOPMENT & REAL ESTATE, LLC July 27, 2015 Mayor Nancy Berry and Council Members City of College Station 0/0 Jennifer Prochazka Re: 4201 Rock Prairie Road Gravity Sewer Mayor Berry & Council Members: This letter is given regarding the three items of attention that was asked of me on July 9th. It is my understanding that these three items needed answers and or information from myself. The three items are: 1.A letter form Wellborn Special Utility District allowing for the City of College Station to provide water for fire flow. 2.To provide for some screening between Flying Ace Ranch and the subject property that I would like to develop. 3.To provide a letter of commitment to use gravity sewer. Please find attached a copy of the letter that I received from Wellborn Special Utility District giving the City of College Station permission to provide water for fire flow for the 25+ acres at the corner of Rock Prairie Road and Bird Pond Road. There is some talk about another manner of servicing the area with water. This, in turn, may make this letter not necessary. 1401 Sebesta Road — College Station, TX 77845 Tel: (979) 693-6699 — Fax: (979) 695-2941 tonyjones@aggieland.co In regard to the screening between the 25 acres and Flying Ace Ranch I met with Tim Spiars in the hallway outside the Council Chambers to discuss the screening. Mr. Spiars originally told me that he was only interested in the area where the pipe fence was located. I, therefore, went to the site and took measurements and drew a sketch, not to scale, but with approximate dimensions. I felt that it would be a better way to show the Council the layout and the location of my proposed screening. Since Mr. Spiars was out of town last week and the other owners are out of town this week I have been visiting with Mr. Spiars via email regarding the screening. My last email from Mr. Spiars, yesterday, stated that he has not, as of 4:30pm, heard from the other owners and that he has apparently changed his mind as to how and where the screening needs to be placed. I told him that I was going to submit the drawings and solution to the City Council so that I could have everything delivered to Staff timely for the Council packets. Mr. Spiars should be at the meeting on August 13th to give his remarks. I am proposing a 7'11" wood fence on the property line to screen the lights. I will put the fence behind three of the lots so they will be a good distance past the pipe fence, along with three (3) mandatory trees to be planted in the back yards of those houses that are fenced. I am, with this letter, committing to use gravity sewer if it is there to use. I have visited with Mr. Murr, Natalie Ruiz and Dave Coleman about timing on the installation. Mr. Murr is waiting on final approval from his bank. Mr. Coleman mentioned that the City is prepared, after receiving the metes and bounds for the easement from Mr. Murr, to install the sewer line and be reimbursed by Mr. Murr. Timing is everything in making this decision. Mr. Murr told me that his plans are to start this fall and that will be in line with my plans. If the timing and start of the sewer line is not started then I will be forced back to the lift station and forced main. Again, during my due diligence I asked if I could sewer this property with a lift station and that was acceptable. It is much better for everyone if the gravity line is started and completed timely. I trust that this letter, my exhibits and letter from Wellborn Special Utility District will satisfy the City Council and Staff. 1401 Sebesta Road — College Station, TX 77845 Tel: (979) 693 -6699 — Fax: (979) 695-2941 tonyjones@aggieland.co -al-viA pecicav Ica -IGFat•OLs tt .0(3 -4.4si ca -tfacloit- rn •33 tt1iV ovn, "ink IC 11(-Y.X14. X& Aa Ns 14 1‘..X.ILI-XXOL-IK X Y IA .cric =UV /0 --)evF1-4a. ei-Atra,.=0 Since Stephen C General anager Wellborn Special Utility District Wellborn Special Utility District July 22, 2015 Tony Jones Aggieland Developers 1401 Sebesta Lane College Station, Texas 77845 Dear Mr. Jones: I am writing on behalf of Wellborn Special Utility District (the "District") regarding your proposed development located at the corner of Rock Prairie Road and Bird Pond Road. The District has reviewed your request for domestic service, including your site plans and construction documents for the proposed development. Your proposed development is located within the service area of the District, and the District will provide retail water service to the property if the property owner complies with the terms of the District's Service Policy. The Service Policy includes a requirement that, as a condition of service for a new development, the property owner or developer must enter into a binding agreement with the District and pay certain costs associated with water supply and infrastructure improvements in order to receive water service. The District will provide domestic water service upon completion of all requirements by the developer in accordance with the requirements placed upon the District by TCEQ. The District does not object to the City of College Station providing the fire flow capacity to the proposed development. Please note that this letter is not a commitment to serve the property. The actual provision of water service to the property will be based on a contract to be entered into by the parties prior to service. I hope this letter answers your inquiry. Please do not hesitate to call me if you have any further questions. PO. Box 250 • 4118 Greens Prairie Rd. • Wellborn, TX 77881 • 979.690.9799 • Fax 979.690.1260 ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FOR APPROXIMATELY 20.872 ACRES FROM R RURAL TO 17.14 ACRES OF RS RESTRICTED SUBURBAN AND 3.732 ACRES OF SC SUBURBAN COMMERCIAL, BOTH TRACTS BEING LOCATED IN THE THOMAS CARUTHERS LEAGUE, ABSTRACT NO.9, COLLEGE STATION, BRAZOS COUNTY, TEXAS; SAID TRACTS BEING PORTIONS OF THE REMAINDER OF A CALLED 26.25 ACRE TRACT AS DESCRIBED BE A DEED TO DALE W. CONRAD AND WIFE, REBA J. CONRAD RECORDED IN VOLUME 460, PAGE 505 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS; GENERALLY LOCATED AT 4201 ROCK PRAIRIE ROAD, MORE GENERALLY LOCATED AT THE NORTHEAST CORNER OF ROCK PRAIRIE ROAD AND BIRD POND ROAD, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and Exhibit “B”, and as shown graphically in Exhibit “C”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 13th day of August, 2015 APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO.__________________ Page 2 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R Rural to RS Restricted Suburban, as shown graphically in EXHIBIT “C.” ORDINANCE NO.__________________ Page 3 EXHIBIT “B” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R Rural to SC Suburban Commercial, as shown graphically in EXHIBIT” C”: ORDINANCE NO.__________________ Page 4 EXHIBIT “C” RS Restricted Suburban SC Suburban Commercial