HomeMy WebLinkAbout06/25/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers4:30 PMThursday, June 25, 2015
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov ’t Code Section 551.071}; possible action. The City
Council may seek advice from its attorney regarding a pending or contemplated
litigation subject or settlement offer or attorney -client privileged information. Litigation is
an ongoing process and questions may arise as to a litigation tactic or settlement offer,
which needs to be discussed with the City Council. Upon occasion the City Council
may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney -client privileged information. After
executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
Litigation
a. Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty
Corporation, City of College Station, Texas and the Research Valley Partnership, Inc .,
Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County,
Texas
b. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes
County, Texas, 12th Judicial District
c. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District
Court of Brazos County, Texas
d. City of College Station, Texas, v. Embrace Brazos Valley, Inc ., Cause No.
15-000804-CV-85, In the 85th Judicial District Court, Brazos County, Texas
Legal Advice
a. Legal advice related to the impact of HB 1378.
Economic Incentive Negotiations {Gov ’t Code Section 551.087}; possible action The
City Council may deliberate on commercial or financial information that the City Council
has received from a business prospect that the City Council seeks to have locate, stay
or expand in or near the city which the City Council in conducting economic
Page 1 College Station, TX Printed on 6/19/2015
June 25, 2015City Council Workshop Meeting Agenda - Final
development negotiations may deliberate on an offer of financial or other incentives for
a business prospect. After executive session discussion, any final action or vote taken
will be in public. The following subject(s) maybe discussed:
a. Economic incentives for a project located generally in the vicinity of South College
and University Drive in College Station.
b. Economic Incentives for a project located generally in the vicinity of State Highway
6 and Rock Prairie Road in College Station.
5:30 P.M.
3. Take action, if any, on Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Presentation, possible action, and discussion on the 84th Texas
Legislative Session by College Station's legislative consultant
Jennifer Rodriguez.
15-03195.
Sponsors:Nettles
Presentation, possible action, and discussion on a new citizen
board appointment process.
15-02376.
Sponsors:Mashburn
2015 Advisory_Handbook DRAFT.pdfAttachments:
Presentation, possible action, and discussion on the 2015 Bond
Citizen Advisory Committee ’s prioritized project recommendations
for the potential 2015 bond election.
15-03187.
Sponsors:Nettles
8. Council Calendar - Council may discuss upcoming events.
9. Presentation, possible action, and discussion on future agenda items and review of
standing list of Council generated agenda items: A Council Member may inquire about
a subject for which notice has not been given. A statement of specific factual
information or the recitation of existing policy may be given. Any deliberation shall be
limited to a proposal to place the subject on an agenda for a subsequent meeting.
10. Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Arts Council of Brazos Valley, Arts Council Sub -committee, Audit
Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio -Corridor Board of
Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation
Page 2 College Station, TX Printed on 6/19/2015
June 25, 2015City Council Workshop Meeting Agenda - Final
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Metropolitan
Planning Organization, Parks and Recreation Board, Planning and Zoning
Commission, Research Valley Partnership, Research Valley Technology Council,
Regional Transportation Committee for Council of Governments, Sister Cities
Association, Transportation and Mobility Committee, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments, (Notice of Agendas posted on City Hall bulletin board).
11. Adjourn
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
APPROVED
_____________________
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on June 19, 2015 at 5:00 p.m.
_____________________
City Secretary
Page 3 College Station, TX Printed on 6/19/2015
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0319 Name:Overview of 84th Texas Legislative Session
Status:Type:Presentation Agenda Ready
File created:In control:6/11/2015 City Council Workshop
On agenda:Final action:6/25/2015
Title:Presentation, possible action, and discussion on the 84th Texas Legislative Session by College
Station's legislative consultant Jennifer Rodriguez.
Sponsors:Aubrey Nettles
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on the 84th Texas Legislative Session by College
Station's legislative consultant Jennifer Rodriguez.
Relationship to Strategic Goals:
1. Good Governance
Recommendation(s):Staff requests that the Council receive the presentation.
Background &Summary:The Texas Legislature adjourned Sine Die on Monday,June 1,2015.
Over the 140 day session,legislators debated many issues affecting the lives and future of Texans.
Most key legislation focused on Governor Abbott's legislative priorities,outlined at the beginning of
his gubernatorial term,calling for significant funding for tax cuts,transportation,public education,and
higher education.In addition,the legislature spent a significant amount of time during session
debating gun rights,abortion,same sex marriage and ethics reform.Until Sunday,June 21st (Father's
Day)to sign,veto or file without signature (FWOS)all legislation passed by the Legislature including
HB 3629,the local HOT tax bill.Tonight you will be hearing an overview presentation from our
legislative consultant Jennifer Rodriguez that will focus on legislation directly impacting
municipalities.
Budget & Financial Summary:N/A
Attachments:
None
College Station, TX Printed on 6/19/2015Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0237 Name:New Board Appointment Process
Status:Type:Presentation Agenda Ready
File created:In control:5/8/2015 City Council Workshop
On agenda:Final action:6/25/2015
Title:Presentation, possible action, and discussion on a new citizen board appointment process.
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:2015 Advisory_Handbook DRAFT.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a new citizen board appointment process.
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Direction from Council
Summary: This year's citizen board appointment process was very successful in that we received
many applications for our various boards and commissions. However, quite a few of those applicants
were from residents that had come to College Station fairly recently, and many were unknown to
members of the Council. During the process, Council requested that staff bring forward a new
process for consideration that would help address ways to consider those new residents who wish to
serve their community.
Advertising for all boards and commissions would commence in late August/early September, with a
submittal deadline mid-October. Staff is proposing that Council conduct interviews of applicants to
the Construction Boad of Adjustments and Appeals, Parks and Recreation Board, Planning and
Zoning Commission, and Zoning Board of Adjustments. Council would consider applicants' resumes
for Construction Boad of Adjustments and Appeals, Parks and Recreation Board, Planning and
Zoning Commission, and Zoning Board of Adjustments during an Executive Session, wherein each
Councilmember would provide to the City Secretary the names of those individuals who should be
brought back for an interview. The City Secretary would contact the applicants to schedule an
interview with Council that would take place during another Executive Session. This process would
finalize in December, with appointments made in open session at the first meeting in January.
Staff has prepared a draft Application Packet to help clarify the process for the citizens. The
application has also been updated with different iterations: one for regular standing committees, and
one for each of the following: Construction Board of Adjustments, Joint Relief Funding Review, Parks
and Recreation Board, Planning and Zoning Commission, and Zoning Board of Adjustments.
College Station, TX Printed on 6/19/2015Page 1 of 2
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File #:15-0237,Version:1
Budget & Financial Summary: None
Attachments: Draft Application Packet
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Boards Application Packet 2015
College Station, Texas
Boards, Commissions, and
Committees Handbook
Boards Application Packet 2015
This page left blank intentionally.
Boards Application Packet 2015
Dear Citizen:
I would like to thank you on behalf of the Citizens of College Station for your willingness to serve the
City as an appointed member of a Board, Commission, or Committee. Your commitment of time and
talent is a very important contribution to our community.
The work done by citizens who serve on Boards, Commissions, and Committees is a vital part of our
city government. Board, Commission, and Committee members assist the City Council in setting public
policy, implementing public policy, and in communicating that policy to the community as a whole.
In recognition of the important civic commitment members of Boards, Commissions, and Committees
make, we have prepared this orientation handbook for those who are interested in possible service and
to assist appointed members in performing their duties.
It is our hope that your service to the City of College Station will be both rewarding and fulfilling. Again,
thank you for your willingness to serve.
Nancy Berry
Mayor
Boards Application Packet 2015
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Board Member Election on Disclosure
An appointed Board, Commission, or Committee Member (“Board Member”) may choose whether or not to allow
public access to the information in the custody of the City relating to the Board Member’s home address, home
telephone number, cellular numbers, emergency contact information, personal email address, and information that
reveals whether the person has family members.
Each Board Member shall state his/her choice in writing to the City Secretary’s Office. If a Board Member elects not
to allow public access to this information, the information is protected by Sections 552.024 and 552.117 of the Public
Information Act and rulings of the Texas Attorney General. If a Board Member fails to report his/her choice, the
information may be subject to public access.
If during the course of their term, a Board Member wishes to close or open public access to the information, the
individual must submit a written request to the City Secretary’s Office. Only the City Secretary’s Office is allowed
to disclose the information listed above.
Please complete the information below and return
to the City Secretary’s Office within fourteen days of receipt.
I DO elect public access to my: (please indicate items you would like available, if any)
___ home address
___ home telephone number
___ personal email address
___ cell numbers
___ emergency contact information
___ information that reveals whether I have family members.
I DO NOT elect public access to my home address, home telephone number, cell or pager
numbers, emergency contact information, or any information that reveals whether I have family
members.
Board Member’s Signature Date
Board Member’s Printed Name
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TABLE OF CONTENTS
Chapter I. Definitions
Boards & Commissions Defined 1
Advisory Commissions & Boards Defined 1
Bicycle, Pedestrian, & Greenways Advisory Board 2
Senior Advisory Committee 2
Decision-Making Boards & Commissions Defined 3
Construction Board of Adjustments & Appeals 3
Parks and Recreation Board 3
Planning and Zoning Commission 4
Zoning Board of Adjustments 4
Standing Committees Defined 5
Bryan/College Station Library Board 5
Design Review Board 5
Historic Preservation Board 6
Joint Relief Funding Review Committee 6
Landmark Commission 6
Sunset Committees Defined 7
Citizen’s Charter Review Advisory Commission 7
Sunset Advisory Commission 7
Chapter II. Board, Commission, and Committee Appointment Process
Application Process 8
Appointment Process 8
Notice of Appointment 8
Eligibility and Qualifications 8
Nepotism (Home Rule Charter) 8
Oath of Office 8
Open Meetings Act Training 8
Chapter III. Meetings
Role of the Chair 9
The Agenda 9
Parliamentary Procedures 9
Public Hearings 9
Signing the Minutes for the Meeting 9
Meeting Attendance 9
Working with City Staff 10
Reporting to the City Council 10
Chapter IV. Responsibilities of the Members of Boards, Commissions, and Committees
General 11
Open Meetings Act 11
Open Records Act 12
Conflict of Interest 12
Chapter V. Legal Liability
Personal Liability 13
Board Liability 13
APPENDICES
APPENDIX A.
City of College Station Council Relations Policy and Code of Ethics 14
Council Relations Policy and Code of Ethics 14
Statement of Mission 14
Mayor-City Council Relations 15
Mayor’s Responsibilities 15
Council Responsibilities 15
Code of Conduct for Mayor and Council Members 16
Council and Staff Relations 17
Council and Media Relations 18
College Station City Council Code of Ethics 19
APPENDIX B.
Definitions 20
APPENDIX C.
Chart of Kinship 23
APPENDIX D.
Robert’s Rules of Order Relating to Motions 24
APPENDIX E.
Applications for Boards, Commissions, and Committees 27
General Application for B/CS Library Board; Design Review
Board; Historic Preservation Committee; Landmark Commission 28
Construction Board of Adjustments and Appeals 31
Joint Relief Funding Review Committee 34
Parks and Recreation Board 37
Planning and Zoning Commission 40
Zoning Board of Adjustments & Appeal 43
CHAPTER I
DEFINITIONS
A. Boards, Commissions, and Committees Defined. The City of College Station City
Council depends on the input from residents serving on Boards, Commissions and Committees.
College Station may have several kinds of Boards, Commissions and Committees, including:
Advisory Boards, Commissions, and Committees
Decision-Making Boards and Commissions
Standing Committees
Sunset Committees
B. Advisory Boards, Commissions and Committees Defined. These Boards,
Commissions and Committees advise the City Council, City Manager, and City staff. They play
a key role in keeping the City government close to the people it serves by providing ideas,
feedback, and suggestions and may serve as a sounding board for proposed policy. These Boards,
Commissions, and Committees are advisory bodies under the Texas Open Meetings Act and it is
the City’s policy to require these advisory bodies to comply in all respects with the Act. These
Boards, Commissions and Committees currently (or may) include:
Bicycle, Pedestrian, and Greenways Advisory Board
Senior Advisory Committee
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B-1. Bicycle, Pedestrian, and Greenways Advisory Board
Duties & Responsibilities: The Bicycle, Pedestrian and Greenways Advisory Board advises City
Council, the Planning and Zoning Commission (“P&Z”) and other appointed Boards,
Commissions, and Committees on all matters concerning bicycling, walking, and greenways
within the City of College Station. This Board also provides recommendations on adopted plans,
policies and standards to the City Council, and plays a role in setting priorities, programs, and
advocacy.
Membership: The Board consists of seven members who are residents of the City and eligible
voters, each representative of the following fields or professions: real estate, banking, finance, or
economics, or law; recreation, health, kinesiology, environmental/ecological sciences,
stormwater/floodplain management or natural resources; transportation planning, engineering,
architecture, landscape architecture, urban planning; and two members who are residents with a
demonstrated interest in walking, running, bicycling or open space preservation. The seventh
member shall be chairman of the Council Transportation Committee or his designee. Terms are
two (2) years.
Meetings: Monthly
Authority: Code of Ordinances, Chapter 12, Article 2, section 2.6; City Ordinance 3265, adopted
August 12, 2010.
B-2. Senior Advisory Committee
Duties and Responsibilities: The Senior Advisory Committee is to address the needs of all
seniors in our community. The Committee seeks to explore ideas for programs and activities from
all seniors that promote physical, social, educational, recreational and emotional well-being of all
seniors in the College Station area. Recommendations for actions will be made to the Parks and
Recreation Advisory Board and City Council through the Senior Services Coordinator and/or the
Committee.
Membership: The Committee shall consist of College Station residents age 55 or older and
registered voters. The Committee will have no more than 17 members and no fewer than 11
members. The term of office for the Committee shall commence in July and shall be three (3)
years in length.
Meetings: Regular meetings are held on the last Monday of each month at 10:00 a.m. at the
Southwood Community Center, 1520 Rock Prairie Rd.
Authority: The need for senior programs was established as a strategic issue by the City Council
in 1998. The College Station Senior Advisory Committee was formed in January of 1999 and
reports to the Parks and Recreation Advisory Board.
2
C. Decision-Making Boards and Commissions Defined. These Boards and
Commissions are legislative and/or ‘quasi-judicial’ bodies that are empowered by State law to
make decisions affecting City policy relating to the public health, safety or welfare. These Boards
and Commissions are “governing bodies” under the Texas Open Meetings Act and are thus
required to comply in all respects with the Act. These Boards and Commissions include:
Construction Board of Adjustments and Appeals
Parks and Recreation Board
Planning and Zoning Commission
Zoning Board of Adjustments
C-1. Construction Board of Adjustments and Appeals
Duties and Responsibilities: The Construction Board of Adjustments and Appeals hears appeals
of decisions, considers interpretations of the Building Official, and considers variances to the terms
of technical codes.
Membership: The Board consists of five (5) members and may include up to four (4) alternates.
Members shall be appointed by City Council. Members shall be residents and registered voters of
the City of College Station and shall serve for two (2) year terms. The Board shall be composed
of individuals with knowledge of the technical codes.
Meetings: On call by chairman
Authority: Texas Local Government Code 54.033; City Ordinance No. 191, adopted October 10,
1991, Code of Ordinances, Chapter 3, section 3-1.
C-2. Parks and Recreation Board
Duties and Responsibilities: The Parks and Recreation Board advises and recommends to the
City Council on all matters concerning the establishment, maintenance, and operations of all parks
within the City and the establishment and operation of recreation programs conducted by the City
of College Station for its citizens. The Board also carries out all other duties and responsibilities
as may be assigned by City Council.
Membership: The Board consists of nine (9) members appointed by City Council on a staggered
basis. Members shall be residents of the City of College Station and registered voters. Members
are limited to two (2) consecutive terms.
Meetings: Meetings are held at 7:00 pm. on the second Tuesday of each month, and special
meetings are held as necessary.
Authority: Code of Ordinances, Chapter 8, section 8-2; City Ordinance No. 1137, adopted
November 9, 1978. The Board is authorized to establish its own rules, regulations, and bylaws
subject to ratification by the City Council.
3
C-3. Planning and Zoning Commission
Duties and Responsibilities: P&Z serves as a review body
to recommend changes in development codes and the
zoning ordinance to the City Council. The Commission
prepares subdivision regulations and zoning ordinances,
and amendments thereto for the recommendation to the
City Council. The Commission studies and makes
recommendations with regard to proposed annexations.
The Commission has final authority over all plats submitted
to the City. In addition, the Commission performs other
duties as assigned by statute and City Council.
Membership: Members shall be residents and registered voters of the City of College Station.
The Commission consists of seven (7) members appointed by the City Council. Four (4) members
shall be appointed in even numbered years and three (3) members shall be appointed in odd
numbered years. A chair shall be appointed annually by the City Council. P&Z shall select a vice-
chair from among its members as needed. Terms of office are limited to three (3) consecutive terms
of seven (7) consecutive years.
Meetings: Meetings are held at 7:00 p.m. every first and third Thursday of each month. Meetings
are held in Council Chambers at City Hall. Special meetings are held if necessary.
Authority: Texas Local Government Code 211.007 (V.T.C.S.), City Ordinances No. 682, adopted
May 1, 1970; City Ordinance No. 1233, adopted July 24, 1980; City Ordinance No. 1638, adopted
March 13, 1986; City Ordinance No. 1805, adopted March 23, 1989; and City Ordinance No. 2179,
adopted May 9, 1996. Code of Ordinances, Chapter 12, Article 2, section 2.2.
C-4. Zoning Board of Adjustments
Duties and Responsibilities: The Zoning Board of Adjustments hears and decides administrative
appeals of the Zoning Administrator’s determinations under the UDO and variances to the terms
of the UDO. Other duties are outlined in the ordinances and statutes from which it is created.
Membership: Members shall be residents and eligible voters of the City of College Station. The
Board consists of five (5) members and may include up to four (4) alternates. Members shall serve
for two (2) year terms.
Meetings: Meetings are held the first and third Tuesday of each month at 7:00 p.m. in Council
Chambers.
Authority: Local Government Code 211.008 (V.T.C.S.) and City Ordinance No. 1638, adopted
March 13, 1986. Code of Ordinances, Chapter 12, Article 2, section 2.3.
4
D. Standing Committees Defined. These Boards, Commissions, and Committees are
permanent advisory committees, in most cases reporting to the City Council. These Boards,
Commissions, and Committees include:
Bryan/College Station Library Board
Design Review Board
Historic Preservation Committee
Joint Relief Funding Review Committee
Landmark Commission
D-1. Bryan/College Station Library Board
Duties & Responsibilities: The B/CS Library Board encourages development, recommends
policies and programs for advancement of the Bryan and College Station Libraries, and cooperates
with all other public and private groups in advancing the best interest of the Bryan and College
Station Libraries
Membership: The Board consists of eight (8) members; four (4) from College Station and four
(4) from Bryan. The members appointed by College Station shall be residents of the City of
College Station and registered voters. Members serve a two (2) year term.
Meetings: January, March, May, July, September, November on the third Tuesday of the month
at 5:00 p.m.
Authority: Action taken at City Council Meeting October 23, 1997.
D-2. Design Review Board
Duties and Responsibilities: The Design Review Board hears and takes action on design district
site plans and performs other duties as outlined in ordinances.
Membership: The Board consists of seven (7) regular members and two (2) alternate members.
Six (6) of the regular members and the two (2) alternates are appointed by the City Council. The
six (6) members shall include an architect, business person, landscape architect, a developer, land
owner, business owner, resident or employee in a design district, a person knowledgeable in
aesthetic judgment, and a citizen-at-large. The seventh regular member shall be the chair of the
P&Z or his designee. Members shall be residents of the City of College Station and registered
voters. Members shall serve two (2) year terms.
Meetings: On call by chair.
Authority: City Ordinance No. 1819, adopted on September 14, 1989. Code of Ordinances,
Chapter 12, Article 2, section 2.5.
5
D-3. Historic Preservation Committee
Duties and Responsibilities: The Historic Preservation Committee aids in the collecting and
preserving of the City’s history and provides for education of citizenry. Program emphasis is on
designation of historical areas by assigning historic plaques to residents of historic home sites and
buildings throughout College Station.
Membership: The Committee consists of nine (9) members and where practical may include
representation from the Brazos County Historical Society, Texas A&M University and the College
Station City Council. The members shall be residents of the City of College Station and registered
voters. Members are appointed by City Council and serve two (2) year terms.
Meetings: Meetings are held the first Wednesday of each month at 5:15 p.m. at City Hall.
Authority: City Ordinance No. 1646, adopted April 9, 1986; City Ordinance No. 2025, adopted
August 12, 1993; and City Ordinance No. 2505, adopted August 9, 2001. Code of Ordinances,
Chapter 1, section 1-23.
D-4. Joint Relief Funding Review Committee
Duties and Responsibilities: The Joint Relief Funding Review Committee reviews all funding
requests from charitable or any other assistance-type agencies, public or private to the City of
College Station and the City of Bryan. The Committee shall make appropriate recommendations
to City Council for its consideration.
Membership: The Committee consists of three (3) representatives from College Station and three
(3) from Bryan. Members serve three (3) year terms. Members appointed by College Station shall
be residents and registered voters of the City of College Station.
Meetings: On call by chair
Authority: Resolution No. 5-26-88-12; replaced by Resolution No. 2-23-2006-10.13.
D-5. Landmark Commission
Duties and Responsibilities: The Landmark Commission enhances the City’s ability to identify
and protect historically and/or culturally significant districts, areas, sites, buildings, and structures.
Membership: The Commission consists of seven (7) regular members and two (2) alternate
members appointed by City Council with each member representing different professional fields.
The seventh regular member shall be the chair of the Historic Preservation Advisory Committee
or his designee. Members shall be residents of the City of College Station and registered voters.
Members serve for three (3) year terms.
Meetings: On call by chair
Authority: City Ordinance No. 3110, adopted September 11, 2008. Code of Ordinances, Chapter
12, Article 2, section 2.4.
6
E. Sunset Committees Defined. Sunset Committees are temporarily appointed, advisory
Boards, Commissions, or Committees that terminate upon completion of their specific task. Examples
of Sunset Committees include:
Citizen’s Charter Review Advisory Commission
Sunset Advisory Commission
E-1. Citizens’ Charter Review Advisory Commission
Duties & Responsibilities: The Citizens’ Charter Review Advisory Commission inquires into the
operation of City government under the charter provisions and determine whether any such
provisions require revision, proposes any recommendations it may deem desirable to ensure
compliance with the provisions of the charter by the several departments of the City government,
proposes, if it deems desirable, amendments to the Charter to improve the effective application of
said charter to current conditions, and reports its findings and presents its proposed amendments,
if any, to the City Council.
Membership: The Commission consists of up to eleven (11) members with a term of office of
nine (9) months.
Meetings: Held as needed
Authority: By ordinance as needed
E-2. Sunset Advisory Commission
Duties and Responsibilities: The Sunset Advisory Commission is responsible for a complete and
thorough review of the City’s Boards, Commissions, and Committees; submit recommendations
on the abolition, continuation, or reorganization of each City Board, Commission or Committee
and on the need for the performance of the functions of the City Board, Commission or Committee.
Membership: The Commission consists of seven (7) residents of the City, appointed every five
(5) years, for a term not to exceed twelve (12) months.
Meetings: Held as needed
Authority: By ordinance as needed
7
CHAPTER II
BOARD, COMMISSION, AND COMMITTEE APPOINTMENT PROCESS
Application Process. Citizens interested in serving on a Board, Commission, Committee or
separate legal entity can obtain an application from the City Secretary's Office at City Hall or from
the City’s website, www.cstx.gov. The completed application must be submitted to the City
Secretary’s Office. Applications are valid for two (2) years, after which a new application must
be submitted
Appointment Process. The City of College Station City Council makes appointments to City of
College Station Boards, Commissions, or Committees. The City Council considers applications to
these boards during regular City Council meetings.
Notice of Appointment. After the City Council appoints a person to serve as a member of a Board,
Commission, and Committee, the City Secretary will notify the appointee in writing of the
appointment. Generally, the City Council will appoint members to no more than two (2) consecutive
terms of service on a single board.
Eligibility and Qualifications. The College Station City Council seeks qualified persons to serve
on Boards, Commissions and Committees. Qualified applicants must be residents of College
Station for one (1) year and must be registered voters of the City, unless otherwise provided by
ordinance.
Certain Boards, Commissions, and Committees have additional eligibility requirements.
Nepotism. Article XII General Provisions, Section 118, of the City of College Station Charter
provides that no person related within the second degree of affinity, or within the third degree of
consanguinity, to members of the City Council or the City Manager shall be appointed or employed
to any office, position or service in the City.
Oath of Office. Upon appointment, an oath of office is administered to all newly appointed
members of Boards, Commissions, and Committees. The oath of office can be administered by
the City Secretary or her designee.
Open Meetings Act Training. Upon appointment, each new board member is required to
complete the Open Meetings Act Training as required by the State of Texas Attorney General
within ninety (90) days of his/her appointment and to provide a certificate of completion to the
City Secretary for the City’s records.
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CHAPTER III
MEETINGS
Role of the Chair. The function of the Chair is to provide leadership for the Board, Commission,
or Committee. The Chair is selected by other board members in a method agreeable to all board
members; however, for a few select committees, the City Council will appoint the Chair. There
are certain duties and responsibilities that must be performed.
The Chair can ensure the smooth operation of the Board, Commission or Committee. The Chair
must be strong enough to make certain that the meeting is run by the rules, but democratic enough
to use the power and authority of the position wisely. The Chair's ability to handle meetings will
have a significant impact on operation and effectiveness.
The Chair must make certain that discussions do not get sidetracked on minor issues and must
have the ability to remain focused on the agenda.
The Agenda. The agenda is prepared by the department head or staff person assigned to the Board,
Commission or Committee. Boards, Commissions and Committees subject to the Texas Open
Meetings Act are required by state law to post the agenda publicly, at least 72 hours prior to the
meeting. It is a City of College Station practice that all boards, commissions and committees
follow these procedures.
Parliamentary Procedures. Meetings of Boards, Commissions and Committees are conducted
under Roberts’ Rules of Order as adopted by Council.
Public Hearings. These hearings are open forums that allow the public an opportunity to express their
opinions on a specific issue.
Members of the Board, Commission or Committee may ask questions at any time of the witness, if
recognized by the Chair.
A time limit for individual speakers may be set by the Board, Commission or Committee for purposes
of order and equity before the Public Hearing begins.
Signing the Minutes for the Meeting. The minutes of Boards, Commissions and Committees MUST
be signed by the Chair and the Secretary once the minutes are approved by a majority vote of the
members of the Board, Commission or Committee. These minutes are a permanent record.
Meeting Attendance. Every Board, Commission or Committee member is expected to maintain a
suitable attendance record. It is important to keep in mind that attendance is very important to the
Board, Commission or Committee. Because attendance is important, the City Council has adopted an
attendance policy of no more than three (3) absences without an excuse for regular Board, Commission
or Committee members. The Chair of the Board, Commission or Committee can excuse a member's
absence.
9
The term "meetings" includes all meetings of the board and all meetings of the board's subcommittees
on which the member serves. The Secretary of the Board, Commission or Committee is responsible
for keeping track of the members' attendance. If a member does not follow the attendance policy set
for the Board, Commission or Committee, the member can be removed from service by the City
Council.
Working with City Staff. Each Board, Commission, or Committee member is encouraged to
work closely with City staff and with the appropriate department liaison assigned to that Board,
Commission or Committee. City staff is assigned to provide general assistance, such as
preparation of agenda materials and general review of department programs and activities, and to
perform limited studies and other services.
Reporting to the City Council. The Council is dependent on each Board, Commission or Committee
to make recommendations concerning City projects. It is through the Boards, Commissions and
Committees that the City Council can receive community input. All Boards, Commissions and
Committees are encouraged to communicate the position of the body to the City Council.
There will be occasions when City staff will be required to prepare an agenda item for City Council
review. In preparation of such a report, the staff member should present both the staff position and
Board, Commission or Committee’s position.
It is the desire of the City Council to have an opportunity to hear and consider all sides of an issue and
alternative recommendations to assist in their decision-making process.
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CHAPTER IV
RESPONSIBILITIES OF THE MEMBERS OF
BOARDS, COMMISSIONS AND COMMITTEES
General. It is an honor to be selected as a City Board, Committee, or Committee member, and it
provides an unusual opportunity for genuine public service. Although specific duties of each body
vary widely, there are certain responsibilities that are common to all members. The following is a
summary of those responsibilities:
1. Members should understand the role and scope of their responsibilities and should be informed of
the individual Board, Commission or Committee's purpose and of its operating procedures.
2. Members should be careful to represent the majority views of their individual Board, Commission
or Committee. Individual "opinions" to the public and press should be identified as such.
3. Members should represent the public interest and not special interest groups.
4. Good communication is essential. Members are in a position to serve as liaison between the City
and its citizens and can help to reconcile opposing viewpoints and to build a consensus around
common goals and objectives. Members serve as a communication link between the community,
staff, and City, presenting recommendations and providing a channel for citizen expression.
5. Members are encouraged to review their agenda packets, contact City staff with questions, and be
thorough in their recommendations; if possible, members may, unless otherwise prohibited,
personally view situations under consideration prior to the meeting in order to be fully prepared to
discuss, evaluate, and act on all matters scheduled for consideration. Conclusions based on
preparedness will strengthen the value of the group's recommendations.
6. Members are encouraged to establish a good working relationship within the group; respect
individual viewpoints; allow other members time to present their views fully before making
comments; be open and honest; welcome new members.
7. Council appointments to Boards, Commissions or Committees are made without regard to political
party affiliation. Members are not restricted from participating in political activities; however,
members should not use or involve their membership in the conduct of political activities.
Open Meetings Act. Texas law requires that every meeting of the City Council be open to the public.
In College Station, all Boards, Commissions and Committees follow the procedures for open meetings
as well.
a. A Posted Notice is required of a meeting. Written notice of the date, hour, place and subject
of each meeting must be posted on a public bulletin board, located at a place convenient to
the public for at least 72 hours preceding the scheduled time of the meeting. Only those
matters posted can be discussed and acted on by the Board, Commission, or Committee.
11
b. Minutes are required to be prepared or a recording made of each open meeting. Minutes
must state the subject of each deliberation and indicate each vote, order, decision or other
action taken.
c. Closed Meetings. The Texas Open Meetings Act does allow for closed or executive
meetings on a few limited subjects. Generally, Boards, Commissions or Committees
will not have occasion or legal basis to meet in closed or executive session. Closed
meetings are allowed to discuss certain matters, including pending litigation, certain
personnel matters, and the lease or acquisition of land. However, before a closed
meeting can be held, a quorum of the governmental body must convene in an open
meeting and the presiding officer publicly announce that a closed meeting will be held
and identify the sections of the Open Meeting Act authorizing the closed meeting. No
final action, decision, or vote can be made in a closed meeting. All final actions,
decisions, and votes must be made in open meetings. Further, the Board, Commission,
or Committee is required to keep a certified agenda of the matters discussed in the
closed meeting and a record of any further action taken. The presiding officer must
include an announcement at the beginning and end of the closed meeting indicating the
time and place, and must certify that the agenda is a true and correct record of the
proceedings. Blank certified agenda forms for use by presiding officers are available
in the City Secretary’s office. In lieu of maintaining a certified agenda, a tape recording
of the closed meeting may be made.
Open Records Act. Texas law also requires that virtually all information held by a governmental
body must fall under the rules of the Texas Open Records Act. If a request for information is
received by a Board, Commission or Committee, the City Secretary should be notified for the
proper procedure.
Conflict of Interest. Some Board, Commission or Committee members may be subject to Chapter
171 of the Texas Local Government Code which prohibits a local public official with a substantial
interest in a business entity or in real property from participating in a matter before the City
involving the business entity or real property if it is reasonably foreseeable that an action on the
matter before the City will have a special economic effect on the business entity or on the value of
the real property that is distinguishable from its effect on the public. Board, Commission and
Committee members are encouraged to consult with the City Attorney concerning any potential
conflicts.
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CHAPTER V
LEGAL LIABILITY
Personal Liability. Board, Commission or Committee members cannot be held personally liable
for erroneous acts while honestly exercising the functions of their offices in good faith. The only
time a member can be held personally liable is when they act outside the scope of their office and
in bad faith. When members of City Boards, Commissions or Committees are acting in good faith
and within the bounds allowed by the City, state and federal law, the City will provide a defense
for such members to the greatest extent permissible. However, if a Board, Commission or
Committee member acts illegally, unlawfully, or willfully, or acts intentionally malicious,
negligent or in violation of the policies of the City Council while serving in his/her official
capacity, the City may decide not to provide that member a defense.
Board Liability. A city, its officers, and members of boards, commissions or committees as a
governmental entity, must treat all individuals or groups in the same manner unless there is a
compelling governmental interest to treat someone or some group differently. Therefore, the City
Attorney should be consulted concerning whether or not an individual or group can be treated
differently. If an officer or Board, Commission or Committee member illegally discriminates
against an individual or group, that individual or group can seek damages from the City and from
the individual officer for a violation of rights under the state and federal civil rights statutes.
The above discussion is by no means intended to be a comprehensive and complete discussion of
legal liabilities to which the City or Board, Commission or Committee member may be subjected.
Board, Commission or Committee members are strongly encouraged to consult with the City
Attorney anytime they feel their actions while serving on such Board, Commission or Committee
may have some legal consequences. The law in this area is quite complex and requires a thorough
analysis of the law and facts pertaining to each particular situation.
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APPENDIX A
CITY OF COLLEGE STATION
COUNCIL RELATIONS POLICY AND
CODE OF ETHICS
Council Relations Policy and Code of Ethics
The College Station City Council is the governing body for the City of College Station; therefore,
it must bear the initial responsibility for the integrity of governance. The council is responsible for
its own development (both as a body and as individuals), its responsibilities, its own discipline,
and its own performance. The development of this policy is designed to ensure effective and
efficient governance.
This policy will address mayor and council relations, council and staff relations, and council and
media relations. By adopting these guidelines for elected officials, we acknowledge our
responsibility to each other, to our professional staff, and to the public. The city council will govern
the city in a manner associated with a commitment to the preservation of the values and integrity
of representative local government and democracy, and a dedication to the promotion of efficient
and effective governing. The following statements will serve as a guide and acknowledge the
commitment being made in this service to the community:
1. The council has as high priorities the continual improvement of the member’s professional
ability and the promotion of an atmosphere conducive to the fair exchange of ideas and
policies among members.
2. The council will endeavor to keep the community informed on municipal affairs;
encourage communication between the citizens and the city council; strive for strong,
working relationships among College Station, Brazos County, Bryan, TAMU, and College
Station Independent School District elected officials.
3. In its governance role, the council will continue to be dedicated to friendly and courteous
relationships with staff, other council members, and the public, and seek to improve the
quality and image of public service.
4. The council will also strive to recognize its responsibility to future generations by
addressing the interrelatedness of the social, cultural, and physical characteristics of the
community when making policies.
5. And finally, each council member will make a commitment to improve the quality of life
for the individual and the community, and to be dedicated to the faithful stewardship of the
public trust.
Statement of Mission
In order to ensure proper discharge of duties for the improvement of democratic local government,
College Station City Council members should display behavior that demonstrates independent,
impartial review of all matters addressed by them, and be duly responsible to the citizens of
College Station and to each other in their relationships.
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Section I: Mayor-City Council Relations
A. Mayor’s Responsibilities
1. The mayor shall be the presiding officer at all meetings. The mayor pro-tem shall
preside in his/her absence.
2. The mayor shall have a voice in all matters before the council and may vote on all
agenda items requiring council action.
3. The mayor shall preserve order and decorum and shall require council members
engaged in debate to limit discussion to the question under consideration.
4. The mayor is the spokesperson for the council on all matters unless absent, at which
time his/her designee will assume the role.
5. The mayor will encourage all council members to participate in council discussion
and give each member an opportunity to speak before any member can speak again
on the same subject. The mayor may limit each speaker to five minutes to ensure
efficient use of time.
6. The mayor is responsible for keeping the meetings orderly by recognizing each
member for discussion, limiting speaking time, encouraging debate among
members and keeping discussion on the agenda item being considered.
7. Should a conflict arise among council members, the mayor serves as mediator.
8. The mayor is responsible for the orientation of all new council members after an
election. The orientation shall include council procedures, staff and media relations,
current agenda items and municipal leadership training programs.
B. Council Responsibilities
1. Any council member may request the mayor to place an item on the agenda for
discussion. Should staff time be required to address this item, the mayor will
canvass all council members to determine the support for commitment of staff time
and resources. The same action should be taken by the mayor when council
concerns require staff time and budget.
2. Each council member is encouraged to attend at least one Texas Municipal League
sponsored conference each year in order to stay informed on issues facing
municipalities.
3. It is the responsibility of council members to be informed about previous action
taken by the council in their absence. In the case of absence from a workshop
session where information is given, the individual council member is responsible
for obtaining this information prior to the council meeting when said item is to be
voted upon.
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4. When addressing an agenda item, the council member shall first be recognized by
the mayor, confine himself/herself to the question under debate, avoid reference to
personalities, and refrain from impugning the integrity or motives of any other
council member or staff member in his/her argument or vote.
5. In the absence of a ruling by the mayor on any procedural matter, a council member
may move to change the order of business or make any other procedural decision
deemed appropriate. The affirmative vote of a majority of the council members
present and voting shall be necessary to approve the motion.
6. Any council member may appeal to the council as a whole from a ruling by the
mayor. If the appeal is seconded, the person making the appeal may make a brief
statement and the mayor may explain his/her position, but no other member may
speak on the motion. The mayor will then put the ruling to a vote of the council.
7. Any council member may ask the mayor to enforce the rules established by the
council. Should the mayor fail to do so, a majority vote of the council members
present shall require him/her to do so.
8. When a council member is appointed to serve as liaison to a board, the council
member is responsible for keeping all council members informed of significant
board activities.
9. In the event a board or committee member is absent from three meetings in a twelve
month period that are considered unexcused by definition the City Secretary shall
notify the member by letter requesting an explanation for the absences After
reviewing the explanation for absences if the City Council finds that the absences
are unexcused the City Council may choose to notify the member of the importance
of regular attendance or to remove a member for non attendance and any range of
response in between The Council response shall consider the member prior service
reasons for absence likelihood of future attendance and the necessity for the City
board or committee to carry out its responsibilities The City Council may after due
consideration remove a member of the committee for any other good cause related
to performance of duty.
C. Code of Conduct for Mayor and Council Members
1. During the council meetings, council members shall preserve order and decorum,
shall not interrupt or delay proceedings, and shall not refuse to obey the orders of
the mayor or the rules of the council. Council members shall demonstrate respect
and courtesy to each other, to city staff members, and to members of the public
appearing before the council. Council members shall refrain from rude and
derogatory remarks and shall not belittle staff members, other council members, or
members of the public.
2. They should not use their position to secure special privileges and should avoid
situations that could cause any person to believe that they may have brought bias
or partiality to a question before the council.
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3. Members of the council will not condone any unethical or illegal activity. All
members of the council agree to uphold the intent of this policy and to govern their
actions accordingly.
Section II: Council and Staff Relations
No single relationship is as important as that of the council and their city manager in effectively
governing the City of College Station. It is for this reason that the council and the city manager
must understand their respective roles in that process. The city manager is the primary link between
the council and the professional staff. The council’s relationship with the staff shall be through the
city manager.
1. In order to ensure proper presentation of agenda items by staff, questions arising from
council members after receiving their information packet should be whenever possible,
presented to the city manager for staff consideration prior to the council meeting. This
allows staff time to address the council member’s concern and provide all council
members with the additional information.
2. The city manager shall designate the appropriate staff member to address each agenda
item and shall see that each presentation is prepared and presented in order to inform
and educate the council on the issues which require council action. The presentation
should be professional, timely, and allow for discussion of options for resolving the
issue. The staff member making the presentation shall either make it clear that no
Council action is required, present the staff recommendation, or present the specific
options for council consideration.
3. The city manager is directly responsible for providing information to all the council
concerning any inquiries by a specific council member. If the city manager or his/her
staff’s time is being dominated or misdirected by a council member, it is his/her
responsibility to inform the mayor of the concern (any action necessary is covered
under Section I A:7).
4. The city manager will be held responsible for the professional and ethical behavior of
himself/herself and the discipline of his/her staff. The city manager is also responsible
for seeing that his/her staff also receives the education and information necessary to
address the issues facing municipal government.
5. Any conflicts arising between the city staff and the council will be addressed by the
mayor and the city manager.
6. All staff members shall show each other, each council member, and the public respect
and courtesy at all times. They are also responsible for making objective, professional
presentations to ensure public confidence in the process.
7. The city manager, after an election, will make sure that staff has prepared information
needed for the orientation of new council members and inform them of any Texas
Municipal League conferences and seminars available. The city manager will also be
responsible for meeting personally with new members and informing them about city
facilities and procedures.
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Section III: Council and Media Relations
Since the democratic form of government is only successful when the citizens are kept informed
and educated about the issues facing their municipality, it is imperative the media play an important
role in the council-manager-media relations. It is through an informed public that progress is
ensured and good government remains sensitive to its constituents. These guidelines are designed
to help ensure fair relationships with print, radio, and television reporters. The council and the city
manager recognize that the news media provide an important link between the council and the
public. It is the council’s desire to establish a professional working relationship to help maintain a
well informed and educated citizenry.
1. During the conduct of official business, the news media shall occupy places designated
for them or the general public.
2. All reporters will receive an agenda in advance and will be furnished support material
needed for clarification if requested.
3. In order to preserve the decorum and professionalism of council meetings, the media
are requested to refrain from conversing privately with other people in the audience
and to conduct any interviews with the public outside the council chambers while
council is in session.
4. Since the government body conducts business differently, it is requested that all
reporters new to city council meetings meet with the city manager, mayor, or the media
relations representative prior to covering their first meeting to be informed of policies
and procedures to help ensure a professional working relationship between the media
reporter and the city.
5. On administrative matters, the city manager is the spokesperson, unless he/she has
appointed a media relations person to present staff information on the agenda.
6. The mayor, or his/her designee, is the primary spokesperson for the city on matters
regarding policy decisions or any council information pertaining to issues on the
agenda. In order to ensure fair treatment of an issue, any clarifications requested by the
media on the issue should be addressed after the meeting. When opposing positions
have been debated, regardless of the outcome, the public is better informed when all
sides have adequate coverage by the media. This lets the public know that the item was
seriously debated and options discussed before a vote was taken, and helps build
confidence in the democratic process.
7. The College Station City Council is made up of six council members and a mayor, each
elected by the citizens of College Station. In respect to each council member and his/her
constituents, his/her views as presented on an issue before the council should provide
equitable representation from all seven members. Even though council members may
express differing ideas, equitable representation helps promote unity of purpose by
allowing the public to be informed of each member’s position during his/her term of
office and not only during an election campaign.
We all have the responsibility to protect the integrity of our governing process and therefore, have
read and agreed to the above guidelines.
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College Station City Council Code of Ethics
The office of elected officials is one of trust and service to the citizens of College Station. This
position creates a special responsibility for the College Station city council member. In response
to this, the College Station city council is expected to govern this city in a manner associated with
a commitment to the preservation of the values and integrity of representative local government
and local democracy and a dedication to the promotion of efficient and effective governing. To
further these objectives, certain ethical principles shall govern the conduct of every council
member, who shall:
1. Be dedicated to the highest ideals of honor and integrity in all public and personal
relationships in order that the member may merit the respect and confidence of the
citizens of College Station;
2. Recognize that the chief function of local government at all times is to serve the best
interests of all of the people;
3. Be dedicated to public service by being cooperative and constructive, and by making
the best and most efficient use of available resources;
4. Refrain from any activity or action that may hinder one’s ability to be objective and
impartial on any matter coming before the council. Do not seek nor accept gifts or
special favors; believe that personal gain by use of confidential information or by
misuse of public funds or time is dishonest;
5. Recognize that public and political policy decisions, based on established values, are
ultimately the responsibility of the city council, and
6. Conduct business in open, well-publicized meetings in order to be directly accountable
to the citizens of College Station. It is recognized that certain exceptions are made by
the State for executive sessions; however, any action as a result of that type of meeting
will be handled later in open session.
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APPENDIX B
DEFINITIONS
“Affinity” means a relation by marriage.
“Business entity” means a sole proprietorship, partnership, firm, corporation, holding
company, joint stock company, receivership, trust or any other entity
recognized by law.
“Board” or “Body” means any board, commission, agency or committee of the City
created by the passage of a City Ordinance or Resolution with
decision or advisory making authority designated as a board,
commission, agency or committee by the City Council.
“City” means the City of College Station.
“City Council” means the City Council of the City of College Station.
“Closed meeting” means a meeting closed to the public that complies with specific
state statutes.
“Consanguinity” means a relation or connection by blood.
“Degree” relating to consanguinity and affinity.
First degree of consanguinity means parents, children and siblings
First degree of affinity means spouse, in laws/parents, children and
siblings
Second degree means grandparents, grandchildren, aunts, uncles,
nephews, nieces and first cousins
“Deliberation” means a verbal exchange during a meeting between a quorum of a
governmental body, or between a quorum of a governmental body
and another person, concerning an issue within the jurisdiction of
the governmental body or any public business.
“Employee” means a person who is employed by the City.
“Ex officio” means by virtue or because of an office.
“Governmental” means a board or commission that has rule-making, quasi-judicial,
or advisory power and that is classified as a department, agency or
political subdivision of a county or municipality.
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“Governing body” “He,” “his” or “him” means the College Station City Council and
every Board, Commission, or Committee that exercises decision-
making authority on behalf of the City and shall include the female
gender as well as the masculine.
“Incidental Interest” means an interest in a person, entity or property which is not a
substantial interest and which has insignificant value or which
would be affected only in a de minimus fashion by a decision.
“Judicial” the power to judge, to administer justice and interpret laws and
ordinances.
“Meeting” means a deliberation between a quorum of a governmental body, or
between a quorum of a governmental body and another person,
during which public business or public policy over which the
governmental body has supervision or control is discussed or
considered or during which the governmental body takes formal
action. The term does not include the gathering of a quorum of a
governmental body at a social function unrelated to the public
business.
“Member” means a member of a board.
“Person” means any individual, firm, trust, corporation, partnership or any
other legal entity.
“Quorum” means the prescribed number of members of any body that must be
present to legally transact business.
“Remote Interest” means an interest of a person or entity, including an Officer or
Member who would be affected in the same way as the general
public. The interest of a council member in the property tax rate,
general city fees, city utility charges or a comprehensive zoning
ordinance or similar decisions is incidental to the extent that the
council member would be affected in common with the general
public.
“Substantial Interest in
a business entity
or real property” means an individual, firm, trust, corporation, partnership or any
other legal entity:
1) with respect to a business entity, the interest is ownership of ten
percent (10%) or more of the voting stock or shares of the
business entity or ownership of either ten percent (10%) or more
or Fifteen Thousand Dollars ($15,000) or more of the fair market
value of the business entity.
21
2) with respect to a business entity, funds received by the person
from the business entity exceed ten percent (10%) of the officer
or member's gross income for the previous year.
3) with respect to real property, equitable or legal ownership with
a fair market value of Two Thousand Five Hundred Dollars
($2,00) or more or, as established from time to time in Section
171.002, Texas Local Government Code.
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APPENDIX C
CHART OF KINSHIP
The chart to the left shows: *Affinity
Kinship (relationship by marriage)
The chart to the right shows:
*Consanguinity Kinship
(relationship by blood) for purposes
on interpreting nepotism as defined
in VTCA Government Code,
Chapter 573, §§573.021-.025.
23
MOTION DEBATABLE DEBATE CONFINED TO PENDING QUESTION CAN BE AMENDED CAN RECONSIDER REQUIRES MAJORITY VOTE MUST BE SECONDED OUT OF ORDER WHEN ANOTHERHAS THE FLOOR Adjourn No Yes No No Yes Yes Yes
Adopt/Accept a Report Yes Yes Yes Yes Yes Yes Yes
Adopt Constitutions, By-laws, and Rules of Order Yes Yes Yes 1 Yes Yes Yes
Adopt Standing Rules Yes Yes Yes Yes Yes Yes Yes
Amend 2 Yes Yes Yes Yes Yes Yes
Amend an Amendment 2 Yes No Yes Yes Yes Yes
Amend Constitution, By-laws, and Rules or Order Yes Yes Yes 1 3 Yes Yes
Amend Standing Rules Yes Yes Yes Yes 4 Yes Yes
Appeal (excluding Indecorum) Yes Yes No Yes Yes Yes No
Debate, to Close, Limit or Extend No Yes Yes Yes No Yes Yes
Division of Assembly No Yes No No Yes No No
Division of Question No Yes Yes No Yes 5 5
Fix the Time to Adjourn 6 Yes Yes Yes Yes Yes Yes
Informal Consideration of Question Yes Yes No 1 Yes Yes Yes
Lay on the Table No Yes Yes No Yes Yes Yes
Main Motion or Question Yes Yes Yes Yes Yes Yes Yes
Nomination, to Make Yes Yes No No Yes No Yes
Nominations, to Close No Yes Yes No No Yes Yes
Nomination, to Re-open No Yes Yes 1 Yes Yes Yes
Objection to Consideration of a Question No Yes No 1 7 No No
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APPENDIX D
ROBERT’S RULES OF ORDER RELATING TO MOTIONS
25
MOTION DEBATABLE DEBATE CONFINED TO PENDING QUESTION CAN BE AMENDED CAN RECONSIDER REQUIRES MAJORITY VOTE MUST BE SECONDED OUT OF ORDER WHEN ANOTHERHAS THE FLOOR Order, Question of No Yes No No Yes No No
Order, to Make a Special Yes Yes Yes Yes No Yes Yes
Orders of the Day, to Call for No Yes No No Yes No No
Parliamentary Inquire No Yes No No Yes No No
Postpone Definitely (to Certain Time) Yes Yes Yes Yes Yes Yes Yes
Postpone Indefinitely Yes No No 8 Yes Yes Yes
Previous Question No Yes No 9 No Yes Yes
Privilege, to Raise Question of No Yes No No Yes No No
Recess, to Take a 6 Yes Yes No Yes Yes Yes
Reconsider 2 10 No No Yes Yes Yes
Substitute (same as Amend) Yes Yes Yes Yes Yes Yes Yes
Suspend the Rules No Yes No No No Yes Yes
Take from the Table No Yes No No Yes Yes Yes
Withdraw No Yes No 1 Yes No Yes
FOOTNOTES TO TABLE OF ROBERT'S RULES OF ORDER
1. An affirmative vote on this motion cannot be reconsidered.
2. Undebatable when the motion to be amended, reconsidered, or rescinded is undebatable.
3. Constitutions, By-Laws, and Rules of Order before adoption are in every respect main
motions and may be amended by majority vote. After adoption they require prior notice and
2/3 vote for amendment.
4. Standing Rules may be amended at any time by a majority vote if previous notice has been
given, or by a 2/3 vote without notice.
5. If resolutions or propositions relate to different subjects that are independent of each other,
they must be divided on the request of a single member, which may be made when another
has the floor. If they relate to the same subject and yet each part can stand alone, they may
be divided only on a regular motion and vote.
6. Undebatable if made when another question is before the assembly.
7. The objection can be made only when the question is first introduced, before debate. A 2/3
vote must be opposed to the consideration in order to sustain the objection.
8. Negative vote on this motion cannot be reconsidered.
9. Cannot be reconsidered after a vote has been taken under it.
10. Opens to debate main question when latter is debatable.
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APPENDIX E
APPLICATIONS FOR
BOARDS, COMMISSIONS, AND COMMITTEES
Applications may be completed online and submitted to the City Secretary electronically. You
may also use the attached applications and either mail it or fax it to the City Secretary’s attention
at 979-764-6377.
General Application for B/CS Library Board; Design Review Board; Historic Preservation
Committee; Landmark Commission…………………………………………………………….. 28
Construction Board of Adjustments and Appeals…………………………………………….….31
Joint Relief Funding Review Committee…………………………………………………………34
Parks and Recreation Board……………………………………………………………………...37
Planning and Zoning Commission……………………………………………………………….40
Zoning Board of Adjustments & Appeals………………………………………………………..43
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Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The City of College Station City Council depends on the input from residents serving on Citizen Boards, Commissions,
and Committees.
The City Council reviews applications and makes appointments to Citizen Committee, Commission or Board volunteer
positions. Applications are accepted throughout the year and kept on file in the City Secretary's Office. All applicants
must be a College Station Resident and Registered Voter.
This is only an application and does not guarantee participation on the committee. All applications must be received by
5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101 Texas
Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE SUBDIVISION
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
28
2015 Citizen Boards/
Commissions/Committee
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy (circle one): Yes No
10. Please list any experience, interests, or skills that qualify you to serve in the position indicated: _________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
COMMITTEE SOUGHT: indicate choice by numbering 1, 2, 3 (1 being the most preferable and 3 the least preferred)
B/CS Library Committee
Bicycle, Pedestrian, and Greenways Advisory Board
Construction Board of Adjustments
Design Review Board
Historic Preservation Committee
Joint Relief Funding Review Committee
Landmark Commission
Parks and Recreation Advisory Board
Planning and Zoning Commission
Zoning Board of Adjustments
PLEASE NOTE: The following have special qualifications: Bicycle, Pedestrian, & Greenways Advisory Board, Design
Review Board, and Landmark Commission.
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
29
Page 3 of 3
CITIZEN BOARDS/COMMISSIONS/COMMITTEE AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident
Applicant must be a registered voter
Participation on the Citizen Boards/Commissions/Committees requires a time commitment, and may vary
from Board to Board.
Applicant agrees to make a good faith effort to attend all meetings.
All committee meetings shall be held in a location that is generally available to and accessible by the
public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information
Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
30
Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The Construction Board of Adjustments and Appeals hears appeals of decisions, considers interpretations of the
Building Official, and considers variances to the terms of technical codes.
Five (5) members shall be qualified residents and voters of the City of College Station and may include up to four (4)
alternates. Board members should have knowledge of the technical codes.
Terms of office are two (2) years.
This is only an application and does not guarantee participation on the committee. All applications must be received by
5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101 Texas
Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
31
Construction Board of
Adjustments & Appeals
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy (circle one): Yes No
10. Please list any experience, interests, or skills that qualify you to serve on the Construction Board of Adjustments &
Appeals: ___________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
32
Page 3 of 3
CONSTRUCTION BOARD OF ADJUSTMENTS & APPEALS AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident.
Applicant must be a registered voter.
Participation on the Construction Board of Adjustments and Appeals requires a two-year time commitment
(meetings will be held as necessary).
Applicant agrees to make a good faith effort to attend all committee meetings.
All Committee meetings shall be held in a location that is generally available to and accessible by the
public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
If selected, Applicant will be available for an in-person interview by the Council.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
33
Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The City of College Station and the City of Bryan annually receive Community Development Block Grant (CDBG) funds
from the U. S. Department of Housing and Urban Development. Federal regulations allow for up to 15% annual CDBG
grant to be allocated to public services. The City of College Station and the City of Bryan work in a joint process to
allocate these funds to local non-profit agencies who will provide direct services to low income residents of the
Bryan/College Station community.
The JRFRC is made up of 3 Council-appointed volunteers from each city. Each member serves for a three-year term
with a two-term maximum.
This is only an application and does not guarantee participation on the committee. All applications must be received by
5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101 Texas
Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
34
Joint Relief Funding Committee
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy? (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy? (circle one): Yes No
10. Describe your experience in reviewing requests for funding. ____________________________________________
_______________________________________________________________________________________________
11. Describe experience that gives you insight into community needs and the local nonprofit sector. ________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
12. What experience do you have that would relate to reviewing nonprofit organizations’ financial documents? _________
_________________________________________________________________________________________________
________________________________________________________________________________________________
13. Are you currently employed by a nonprofit organization or do you currently service on any nonprofit boards of
directors?
Yes No
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
35
Page 3 of 3
JOINT RELIEF FUNDING COMMITTEE AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident.
Applicant must be a registered voter.
Participation on the Joint Relief Funding Committee requires a three-year time commitment, and Applicant
agrees to commit to weekly lunch meetings (ten meetings total) and six-eight agency site visits during April
– June. Site visits are typically scheduled during regular business hours. The estimated time commitment
for April – June is approximately 3 - 5 hours per week.
Applicant agrees to make a good faith effort to attend all committee meetings.
All committee meetings shall be held in a location that is generally available to and accessible by the public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
If selected, Applicant will be available for an in-person interview by the Council.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
36
Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The Parks and Recreation Advisory Board exists to advise the City Council on all matters concerning the
establishment, maintenance, and operations of all parks within the City of College Station. This board also gives
advice regarding the establishment and operation of recreation programs conducted by the City of College Station
for its citizens. The board carries out all other duties and responsibilities as may be assigned by City Council.
The committee is composed of nine members. Members shall be qualified residents of the City of College Station.
The committee members serve for two-year terms.
This is only an application and does not guarantee participation on the committee. All applications must be received
by 5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101
Texas Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
37
Parks and Recreation
Advisory Board
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy? (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy? (circle one): Yes No
10. What experience do you have with Parks and Recreation (programs, activities, special events, tournaments,
professional certifications, volunteering, etc.)? ________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
38
Page 3 of 3
PARKS BOARD AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident.
Applicant must be a registered voter.
Participation on the Parks and Recreation Advisory Board requires a two-year time commitment (meetings
will be held approximately twice per month).
Applicant agrees to make a good faith effort to attend all committee meetings.
All committee meetings shall be held in a location that is generally available to and accessible by the public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
If selected, Applicant will be available for an in-person interview by the Council.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
39
Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The Planning and Zoning Commission serves as a review body to recommend changes in development codes and the
zoning ordinance to the City Council. The Commission shall prepare, adopt, and modify a comprehensive plan for the
city for subsequent approval and adoption by the City Council.
The Commission prepares subdivision regulations and zoning ordinances, and amendments thereto for
recommendation to the City Council. This Board shall also make studies and recommendations with regard to proposed
annexations. The Commission has final authority over all plats submitted to the City. In addition, the Commission
performs other duties as assigned by statute and City Council.
Seven (7) members shall be qualified residents and voters of the City of College Station.
Terms of office are limited to three consecutive terms or seven consecutive years.
This is only an application and does not guarantee participation on the committee. All applications must be received by
5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101 Texas
Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
40
Planning and Zoning Committee
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy (circle one): Yes No
10. Please list any experience, interests, or skills that qualify you to serve on the Planning and Zoning Committee: _____
________________________________________________________________________________________________
________________________________________________________________________________________________
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
41
Page 3 of 3
PLANNING AND ZONING COMMITTEE AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident.
Applicant must be a registered voter.
Participation on the Planning and Zoning Committee requires a two-year time commitment (meetings will
be held approximately twice per month).
Applicant agrees to make a good faith effort to attend all committee meetings.
All Committee meetings shall be held in a location that is generally available to and accessible by the
public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
If selected, Applicant will be available for an in-person interview by the Council.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
42
Page 1 of 3
CITY SECRETARY’S OFFICE
P.O. BOX 9960 | COLLEGE STATION, TEXAS 77842
(979) 764 – 3541
The Zoning Board of Adjustments hears and decides appeals for interpretations, special exceptions, and variances
to the terms of the zoning ordinance as well as use permits. Other duties are outlined in the ordinances and statutes
from which it is created.
The committee is composed of five members and four alternates. Members shall be qualified residents of the City
of College Station. The committee members serve for two-year terms.
This is only an application and does not guarantee participation on the committee. All applications must be received
by 5:00 p.m., Friday, October 9, 2015 at the City of College Station City Secretary’s Office at City Hall, 1101
Texas Avenue, by fax at 979-764-6377, or by email at smashburn@cstx.gov.
PLEASE PRINT
PERSONAL INFORMATION:
1. Full Name: | | | | |____________________________|
FIRST MIDDLE LAST
2. Home Address: | ______________________________________________________________________________|
STREET CITY ZIP CODE
3. Contact : | | | | | ___________________________|
Information HOME PHONE CELL/WORK PHONE EMAIL
4. Residency : | | | _| | _________________________|
Information VOTER’S REGISTRATION # DATE OF BIRTH YEARS AS RESIDENT OF CS
(required) (required)
5. Professional: |___________________________________| l__________________________________________|
Information OCCUPATION *If business owner, NAME OF BUSINESS
(if retired, please indicate former occupation)
|_ _______________________|
EDUCATION (optional)
6. Professional Licenses: I__________________________________________________________________________I
7. Professional Association Memberships: I_____________________________________________________________I
8. Civic/Volunteer Organization Activities: I_____________________________________________________________I
9. Are you related to anyone on City Council? I__________________________________________________________I
10. Do you have any delinquent taxes, utilities, or other assessments owed to the City? I__________________________I
11. Do you have any pending claims or litigation against the City? I___________________________________________I
43
Zoning Board of Adjustments
Application
Page 2 of 3
RELEVANT EXPERIENCE:
6. Please list any Boards/Commissions/Committees you currently serve on: _________________________________
___________________________________________________________________________________________
7. Are you a graduate of the College Station Citizens University? (circle one): Yes No
8. Are you a graduate of the College Station Citizens Fire Academy (circle one): Yes No
9. Are you a graduate of the College Station Citizens Police Academy (circle one): Yes No
10. Please list any experience, interests, or skills that qualify you to serve on the Zoning Board of Adjustments: _____
________________________________________________________________________________________________
________________________________________________________________________________________________
If you have any questions about this application, please contact the City of College Station City Secretary’s
Office at 979-764-3541 or email your questions to smashburn@cstx.gov.
NOTE: This application may be subject to the Texas Open Records Act and will be maintained by the
City for two (2) years.
44
Page 3 of 3
ZONING BOARD OF ADJUSTMENT AGREEMENT
By signing this application, applicant acknowledges and agrees to the following:
Applicant must be a College Station resident.
Applicant must be a registered voter.
Participation on the Zoning Board of Adjustment requires a two-year time commitment (meetings will be
held approximately twice per month).
Applicant agrees to make a good faith effort to attend all committee meetings.
All Committee meetings shall be held in a location that is generally available to and accessible by the
public.
All committee meetings are subject to the Texas Open Meetings Act and the Texas Public Information Act.
I understand that should a situation arises during my term on said board/commission or committee where
I have a prohibited substantial interest, either direct or indirect, and such matter comes before said
board/commission or committee, I understand that I will need to abstain from any discussion or vote on the
matter.
Completing and signing this application does not guarantee selection for participation on the committee.
If selected, Applicant will be available for an in-person interview by the Council.
Committee membership will ultimately be decided by the College Station City Council.
If appointed, applicant will attend the mandatory committee orientation scheduled for Tuesday, January
26, 2016.
__________________________________ _______________________________________
SIGNATURE OF APPLICANT DATE
45
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:215-0318 Name:Potential 2015 Bond Election
Status:Type:Presentation Agenda Ready
File created:In control:6/11/2015 City Council Workshop
On agenda:Final action:6/25/2015
Title:Presentation, possible action, and discussion on the 2015 Bond Citizen Advisory Committee’s
prioritized project recommendations for the potential 2015 bond election.
Sponsors:Aubrey Nettles
Indexes:2015 Bond
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the 2015 Bond Citizen Advisory Committee’s
prioritized project recommendations for the potential 2015 bond election.
Relationship to Strategic Goals:
1.Core Services and Infrastructure
2.Improving Mobility
Recommendation(s):Staff requests that the Council receive the presentation and provide further
direction to staff.
Background &Summary:On August 14,2014 the City Council adopted Resolution No.08-14-14-
2e,creating a 2015 Bond Citizen Advisory Committee.The committee was given the following
charge:“to assess the City of College Station’s current and future transportation,parks,and facility
needs in order to present a prioritized list of projects to the College Station City Council to be
considered on a proposed 2015 Bond Election,and to ensure that any 2015 Bond timeline and/or
schedule shall not exceed five (5) year.”
After several months of research and deliberation,the committee decided on their final list of
recommended projects for Council’s consideration.The recommended projects were presented to
council on May 18,2015.Tonight Council will hear further information on the potential 2015 bond
election from staff
Budget & Financial Summary:N/A
College Station, TX Printed on 6/19/2015Page 1 of 2
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File #:15-0318,Version:2
Attachments:
None
College Station, TX Printed on 6/19/2015Page 2 of 2
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