HomeMy WebLinkAbout03/12/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers4:00 PMThursday, March 12, 2015
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may
seek advice from its attorney regarding a pending or contemplated litigation subject or settlement
offer or attorney-client privileged information. Litigation is an ongoing process and questions may
arise as to a litigation tactic or settlement offer, which needs to be discussed with the City
Council. Upon occasion the City Council may need information from its attorney as to the status
of a pending or contemplated litigation subject or settlement offer or attorney-client privileged
information. After executive session discussion, any final action or vote taken will be in public.
The following subject(s) may be discussed:
Litigation
a.Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty
Corporation, City of College Station, Texas and the Research Valley Partnership, Inc.,
Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County,
Texas
b. Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer
Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV
272, In the 272nd District Court of Brazos County, Texas
c. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes
County, Texas, 12th Judicial District
d. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District
Court of Brazos County, Texas
Personnel {Gov’t Code Section 551.074}; possible action - The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer. After executive session discussion, any final action or vote taken will be in public. The
following public officer(s) may be discussed:
a. Council Self Evaluation
Page 1 College Station, TX Printed on 3/6/2015
March 12, 2015City Council Workshop Meeting Agenda - Final
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The
City Council may deliberate on commercial or financial information that the City Council
has received from a business prospect that the City Council seeks to have locate, stay
or expand in or near the city which the City Council in conducting economic
development negotiations may deliberate on an offer of financial or other incentives for
a business prospect. After executive session discussion, any final action or vote taken
will be in public. The following subject(s) maybe discussed:
a.Economic incentives for a proposed development located near the intersection of
Holleman South and Rock Prairie Road West in College Station.
5:30 P.M.
3. Take action, if any, on Executive Session.
4. Call Joint Meeting with Planning and Zoning Commission to order.
Presentation, possible action, and discussion, and a joint meeting
of the Planning and Zoning Commission and the City Council
regarding the 2015 Planning & Zoning Commission Plan of Work.
15-01275.
Sponsors:Simms
Draft 2015 P&Z Plan of WorkAttachments:
6. Adjourn Joint Meeting with Planning and Zoning Commission.
7. Presentation, possible action and discussion on items listed on the consent agenda.
Presentation, possible action, and discussion regarding plans for a
“Safety City”.
15-00998.
Sponsors:Schmitz
PossibleSafetyCity.pdf
Safety City Overview For College Station.doc
Attachments:
9. Council Calendar - Council may discuss upcoming events.
10.Presentation, possible action, and discussion on future agenda items and review
of standing list of Council generated agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual
information or the recitation of existing policy may be given. Any deliberation shall be
limited to a proposal to place the subject on an agenda for a subsequent meeting.
11.Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit
Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of
Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Page 2 College Station, TX Printed on 3/6/2015
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0127 Name:2015 P&Z Commission Plan of Work
Status:Type:Updates Agenda Ready
File created:In control:2/26/2015 City Council Workshop
On agenda:Final action:3/12/2015
Title:Presentation, possible action, and discussion, and a joint meeting of the Planning and Zoning
Commission and the City Council regarding the 2015 Planning & Zoning Commission Plan of Work.
Sponsors:Lance Simms
Indexes:
Code sections:
Attachments:Draft 2015 P&Z Plan of Work
Action ByDate Action ResultVer.
Presentation, possible action, and discussion, and a joint meeting of the Planning and Zoning
Commission and the City Council regarding the 2015 Planning & Zoning Commission Plan of Work.
Relationship to Strategic Goals:
·Good Governance
·Financially Sustainable City
·Core Services and Infrastructure
·Neighborhood Integrity
·Diverse Growing Economy
·Improving Mobility
·Sustainable City
Recommendation(s):The Planning &Zoning Commission recommends approval of the 2015 P&Z
Plan of Work.
Summary:The Planning and Zoning Commission’s adopted Rules and Procedures state that the
Planning and Zoning Commission may adopt a Plan of Work.The Plan of Work considers future
tasks for a prescribed period and is updated and revised annually.
Upon presentation of a draft Plan of Work by the Commission in a joint meeting with the City Council,
the Commission may adopt the Plan by majority vote of the members present.
The Planning and Zoning Commission met in February for a mini-retreat scheduled,in part,to
develop its 2015 Plan of Work.The Planning and Zoning Commission is seeking input from the
Council on the Plan of Work and concurrence with the same.
Budget & Financial Summary: N/A
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File #:15-0127,Version:1
Attachments:
1. Draft 2015 P&Z Plan of Work
College Station, TX Printed on 3/6/2015Page 2 of 2
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Comprehensive Plan Implementation
Implementation of Adopted Plans
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Five-Year Comprehensive Plan Report Implementation
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Annexation Task Force
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Future Land Use and Character Map Assessments
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Harvey Mitchell District Plan
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Implement the Five-Year Comprehensive Plan Report
by creating a task force of elected officials, appointed
officials, and staff to update timing and priorities of
future annexations including the potential development
of a three-year annexation plan.
Implement the Five-Year Comprehensive Plan Report
by initiating the Harvey Mitchell District Plan as
identified in the Comprehensive Plan.
Implement the Five-Year Comprehensive Plan Report
by evaluating the appropriateness of the existing Future
Land Use and Character designations for five areas
and recommend amendments as necessary. Priority
will be given to Area A (Wellborn Road near Barron
Road) and Area B (Greens Prairie Road at Greens
Prairie Trail).
Draft - 2015 Planning & Zoning Commission Plan of Work
Implementation of adopted master plans and
neighborhood, district, and corridor plans, namely:
Central College Station, Eastgate, Southside Area,
Wellborn Community, and South Knoll Area
neighborhood plans, and Bicycle, Pedestrian &
Greenways, Parks and Recreation, Water, Waste
Water, Medical District, and Economic Development
master plans.
Implementation of general items and tasks identified in
the Five-Year Comprehensive Plan Report.
Page 1 of 3
Land Use Inventory/Housing Needs
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Non-Residential Architectural Standards
Summary:Project Dates:
Staff Assigned: J. Schubert Anticipated Completion:
Thoroughfare Plan
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Walton Drive Commercial Overlay
Summary:Project Dates:
Staff Assigned: J. Schubert Anticipated Completion:
Wellborn Zoning Districts
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Research, Education, and Other Items
Bicycle, Pedestrian, and Greenways Master Plan Update
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Implement the Wellborn Community Plan by creating
new or modified zoning districts as described in the
Plan.
Implement the Five-Year Comprehensive Plan Report
by revising the existing non-residential architectural
requirements to reflect current practices and allow more
flexibility in design.
Implement the Five-Year Comprehensive Plan Report
by maintaining up-to-date percentages of available and
utilized land and evaluating whether all of the City's
housing needs are being met.
Implement the Five-Year Comprehensive Plan Report
by updating the Thoroughfare Plan based on new traffic
counts and capacity data and evaluate if changes are
needed to the existing street section standards.
Implement the Eastgate Neighborhood Plan by creating
a zoning overlay to address parking and other non-
conformities for the commercial area at Walton Drive
and Texas Avenue.
Receive update on implementation of the plan and its
framework for addressing bicycle and pedestrian needs
on City-wide and neighborhood scales.
Page 2 of 3
Easterwood Airport Master Plan
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Economic Development Master Plan Update
Summary:Project Dates:
Staff Assigned: Economic Development Staff Anticipated Completion:
Parkland Dedication Basis
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Planning & Development Services Organizational Review
Summary:Project Dates:
Staff Assigned: P&DS Staff Anticipated Completion:
Review of Adopted Plans
Summary:Project Dates:
Staff Assigned: City Staff Anticipated Completion:
University Research Commercialization
Summary:Project Dates:
Staff Assigned: City Staff Anticipated Completion:
Receive a report on the Easterwood Airport Master Plan
and consider potential implications of any future plans
for expansion.
Receive information regarding the vision and
implementation of the commercialization of research-
related output, including examples of successful efforts
elsewhere.
Review progress of implementation of the report that
included policy discussions, ordinance revisions, and
process and service improvements.
After action review of adopted planning areas,
specifically Northgate, BioCorridor, and Medical
Districts.
Discuss possibilities of revising parkland dedication
requirements to be based on a per bedroom basis
instead of per dwelling unit.
Receive an update regarding the components of the
Economic Development Master Plan and its
implementation.
Page 3 of 3
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0099 Name:Safety City
Status:Type:Report Agenda Ready
File created:In control:2/20/2015 City Council Workshop
On agenda:Final action:3/12/2015
Title:Presentation, possible action, and discussion regarding plans for a “Safety City”.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:PossibleSafetyCity.pdf
Safety City Overview For College Station.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding plans for a “Safety City”.
Relationship to Strategic Goals:
Recommendation(s):
Staff recommends approval.
Summary:
Mary Jo Prince with the Texas A&M AgriLife Extension Service will give a presentation on their plans
for a “Safety City”. The presentation will provide an overall understanding of the project, the concept,
and the caliber of the facility intended to be built. Discussion will also include the possible location on
City owned property adjacent to Central Park on the HWY 6 frontage road.
Budget & Financial Summary: NA
Attachments:
1)Central Park and surrounding property map.
2)Brazos Valley Safety City Overview.
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Family Development and Resource Management
Safety City
Texas A&M AgriLife Extension Service
578 John Kimbrough Blvd | Rm. 128 (MS2251) | College Station, Texas 77843
Tel. 979.847.8865 | Fax. 979.845.6496 | E-mail. maryjo.prince@ag.tamu.edu | AgriLifeExtension.tamu.edu
Educational programs of the Texas A&M AgriLife Extension Service are open to all people without regard
to race, color, sex, religion, national origin, age, disability, genetic information, or veteran status.
The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating
BRAZOS VALLEY SAFETY CITY
IN COOPERATION WITH TEXAS A&M AGRILIFE EXTENSION SERVICE AND
THE TEXAS DEPARTMENT OF TRANSPORTATION
OVERVIEW
Purpose
The purpose of Brazos Valley Safety City is to create and operate a facility, including a classroom building and model city
to teach principles of pedestrian, bicyclist, occupant protection and fire safety for children in the Bryan Texas Department
of Transportation District, which consists of Brazos, Burleson, Freestone, Grimes, Leon, Madison, Milam, Robertson,
Walker, and Washington Counties.
What Is Brazos Valley Safety City?
A kid-sized mini-town set in a safe and interactive environment dedicated to providing exemplary safety education to
children in grades Kindergarten-5th in public, private and home schools throughout our 10-county TxDOT district.
Programs will also be developed for scouting programs and summer activities.
It will be a place where children learn real life strategies for dealing with emergencies while developing a positive attitude
towards safety. Safety City combines traditional classroom education methods with unique interactive experiences in a
realistic child-sized townscape. Parents alone do not provide sufficient education on injury prevention. Although a
majority of parents want to take steps to prevent unintentional injuries, many find it difficult to give safety education high
priority with other competing needs.
Safety City curriculums and programs are designed to work with, enhance and reinforce those being provided by teachers
and parents – not replace the lessons already being provided. A Safety City will provide an interactive kids-sized model city
in the Bryan District to provide hands-on education in injury prevention that can lead to a lifetime of safer behavior and
reduced traffic injuries and fatalities and their related costs to these communities.
Funding
Brazos Valley Safety City will solicit donations and sponsorships for the Safety City facility to be constructed and operated.
Our targeted funding will come from local business and individual sponsorships, charitable donations, and grants. We will
also work on securing endowments to help with continued operations and maintenance expenses. In-kind products,
equipment and services will also be a priority among our solicitations. Fundraising will continue after construction to
finance maintenance and operation of the facility. All funds donated or given in sponsorship of Brazos Valley Safety City
will be used to construct, operate, and maintain the facility and other purposes necessary to achieve the organization’s
purpose.
Brazos Valley Safety City’s Role Model
There are a multitude of Safety Cities, Safety Towns and Safety Villages nationwide and in Canada. Our role model for
design, layout and curriculum development is the “Frisco Fire Safety Town” in Frisco, TX, just north of Dallas. More
information is available at their website http://www.ci.frisco.tx.us/safetytown/Pages/default.aspx.
A short video highlighting Frisco Fire Safety Town’s history and features is attached.
Page 2 of 4
BRAZOS VALLEY SAFETY CITY
OVERVIEW
Why A Safety City?
Preventable injuries are the leading cause of deaths among children ages 14 years and younger. Our goal for Brazos Valley
Safety City is to reduce injuries and deaths through hands-on and interactive safety education for grades Kindergarten-5th.
(More specific, recent statistics are available and included in our Brazos Valley Safety City Presentation.)
Economic Benefits
A community that puts the safety and well-being of its children and their families at the forefront through safety education
will be regarded as an important attribute to our community and to prospective companies and business coming to the
Brazos Valley. Education in njury prevention leads to reduced medical costs, avoidance of lost future earnings, and
improved quality of life. “Sustainable development starts and ends with safe, healthy and well-educated children.” -- Anthony Lake,
UNICEF Executive Director, April 2013
Preliminary Designs
See Attached
Brazos Valley Safety City Sponsorship Opportunities - Interior
Interior sponsorship opportunities include
Building Classrooms
Interactive Bedroom Fire Escape Demonstration
911 Dispatch Interaction Demonstration
Curriculum Materials
Safety Library Materials
A child-sized bedroom will be equipped with a nontoxic “smoke machine” that demonstrates to students how smoke fills a
room during a fire. Children then have the opportunity to practice escaping safely from a bedroom through either their
primary or backup escape route.
Brazos Valley Safety City Sponsorship Opportunities - Exterior
Exterior sponsorship opportunities include 5/8th scale constructed replicas of local buildings, roads with realistic
pavement markings, traffic signals and street signs – all of which will be sponsored by companies, retailers and private
underwriters. Sponsorship of scaled-down buildings will be available to donors and underwriters on a 3-year basis with
right of first refusal upon renewal. In addition to their sponsorships, the donors are also responsible for the construction
and building costs of their respective structures. Bicycles and motorized vehicles will also generate sponsorships.
Pedestrian, bicycle and motor vehicle safety are taught in an outdoor environment, where children operate battery-powered
vehicles and ride bicycles on realistic streets. Sponsorship funding will go in to a General Operating Fund from which
building and grounds maintenance costs will be covered. With the generous support of businesses, donors, individuals and
grants we can achieve this goal with Brazos Valley Safety City. Sponsorship Benefits Packages are being prepared for
prospective sponsors.
Page 3 of 4
BRAZOS VALLEY SAFETY CITY
OVERVIEW
Illustrations
Preliminary Architectural Designs
Frisco Fire Safety Town Buildings and Structures
Brazos Valley Safety City Is Its Own Lead Agency
The Safety City Planning Committee has obtained a State of Texas non-profit corporation status with an assigned
Employee Identification Number. The Internal Revenue Service 50(c)(3) status designation application in process. The
non-profit 501(c)(3) status will work to facilitate grants, general donations and sponsorship applications.
TxDOT Grant Funded – Project Coordinator
In cooperation with Texas A&M AgriLife Extension Service, the Texas Department of Transportation funds a Brazos
Valley Safety City Project Coordinator, Mary Jo Prince, to manage and coordinate the logistics of building the Safety City.
Those responsibilities include but are not limited to coordinating a planning committee, identifying and recruiting key
partners, helping to secure a Safety City site, coordinating a site plan lay0out and assisting in curriculum development.
Page 4 of 4
BRAZOS VALLEY SAFETY CITY
OVERVIEW
Brazos Valley Safety City Board and Planning Committee
Our Board and planning committee membership consists of architects and construction professionals, Bryan, College
Station and Brazos County fire, EMS & law enforcement professionals, a Brazos County Commissioner, Texas A&M
University advisors, safety educators, service organizations members, and community volunteers. We continue to recruit
new committee members.
Brazos Valley Safety City Needs
Business Community, Philanthropic and Individual Financial Support
Community Volunteers
Media Support
Bryan, College Station and Area School Districts’ Support
Community Organizations’ Presentation Opportunities
Projected Costs
*The Construction Estimate of probable construction costs and the Operating Expenses Estimates are conceptual estimates only and have been
developed from the general project information and available cost data. It is based on the broad assumptions of preliminary requirements. The
Total Estimate Project Costs will be refined as the final scope of the project is defined.
Construction Estimates*
Requested Items……………………………………….. $ 2,153,000
General Contractor’s Fees & Bond……………............... 430,600
Contingency…………………………………………… 150,000
A&E Fees……………………………………………… 170,518
Estimated Construction Costs with Fees $ 2,904,118
Annual Operating Expense Estimates*
Personnel (Includes Fringe Benefits)………………….. $ 65,000
(Full Time Coordinator)
Promotional…………………………………………… 10,000
(Event supplies, give-aways, brochures, volunteer
& event t-shirts)
Daily Operations……………………………………… 18,000
(Staff & volunteer uniforms, printing, copy machines,
food provisions, & office supplies)
Maintenance & Equipment......………………………… 40,000
(Tools, IT, HVAC, Landscape, Bike &
Motor Vehicle Maintenance)
Estimated Operating Expense Estimates $ 133,000