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HomeMy WebLinkAbout02/26/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:00 PMThursday, February 26, 2015 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County, Texas b. Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas c. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District d. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas Legal Advice a. Legal advice regarding open meetings requirements for College Station public officials b. Legal advice regarding acquisition of property located generally east of State Highway 6 in College Station for a city water project Page 1 College Station, TX Printed on 2/20/2015 February 26, 2015City Council Workshop Meeting Agenda - Final Competitive Matters {Gov’t Code Section 551.086}: possible action: The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A “Competitive Matter” is a utility-related matter that the City Council determines is related to the City of College Station’s Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Power Supply 5:30 P.M. 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action and discussion regarding the recycling program for the City of College Station. 14-8965. Sponsors:Harmon Presentation, possible action, and discussion regarding the changing of the name of Raintree Park to Art and Myra Bright Park. 15-00636. Sponsors:Schmitz NAMING OF CITY FACILITIES AND SUB-FACILITIES APPROVED.docxAttachments: Presentation and discussion regarding Automated Metering Infrastructure (AMI). 15-00757. Sponsors:Crabb 8. Council Calendar - Council may discuss upcoming events. 9.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Page 2 College Station, TX Printed on 2/20/2015 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:114-896 Name:Recycling Program Presentation Status:Type:Presentation Agenda Ready File created:In control:12/4/2014 City Council Workshop On agenda:Final action:2/26/2015 Title:Presentation, possible action and discussion regarding the recycling program for the City of College Station. Sponsors:Donald Harmon Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action and discussion regarding the recycling program for the City of College Station. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends that the City Council receive the informational presentation and provide direction on the recycling program. Summary: The presentation is in response to a request by City Council for a presentation on the recycling program and an update on the possible areas for expansion of the program. Budget & Financial Summary: N/A Attachments: N/A College Station, TX Printed on 2/20/2015Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0063 Name:Re-Naming of Raintree Park to Art and Myra Bright Park Status:Type:Presentation Agenda Ready File created:In control:2/6/2015 City Council Workshop On agenda:Final action:2/26/2015 Title:Presentation, possible action, and discussion regarding the changing of the name of Raintree Park to Art and Myra Bright Park. Sponsors:David Schmitz Indexes: Code sections: Attachments:NAMING OF CITY FACILITIES AND SUB-FACILITIES APPROVED.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the changing of the name of Raintree Park to Art and Myra Bright Park. Recommendation(s): Staff recommends approval. Summary: The request for re-naming of Raintree Park to Art and Myra Bright Park comes from Henry Wittner, who represents the Raintree neighborhood in which the current Raintree Park is located. The Brights have been long time residents of College Station and the Raintree neighborhood. During that time they have been instrumental in donating of their time and resources to several community organizations. Art Bright's accomplishments include work with CSISD, volunteer work with children and being the superintendent on approximately 25 Habitat of Humanity homes. Additionally, the Brights built the first home in Raintree. The City Naming of Facilities and Sub-Facilities Policy sets forth the guidelines for naming and changing of names for Park facilities. The Brights meet those guidelines under Section C. Budget & Financial Summary: NA Attachments: 1) College Station guidelines for the City Facilities Naming Policy College Station, TX Printed on 2/20/2015Page 1 of 1 powered by Legistar™ Approved by Council May 24, 2012 CITY OF COLLEGE STATION NAMING OF CITY FACILITIES AND SUB-FACILITIES Approved May 24, 2012 PURPOSE To establish uniform procedures and criteria for the naming of City -owned facilities and sub-facilities located in the City of College Station. DEFINITIONS Facility: Major City-owned buildings, parks and trails built for permanent use. Sub-Facility: Minor City-owned structures within a Major Facility, including but not limited to: swimming pools, pavilions, tennis courts, large water features, t rail sections or meeting rooms. POLICY The City Council shall have the authority to name City-owned facilities and sub-facilities according to the procedures and criteria established below. General Naming Criteria and Guidelines. In order to be considered a qualifying name, the proposed name for a facility or sub -facility must satisfy one of the following criteria: A. Be descriptive of a geographic location or a significant natural feature in or near the facility, or an adjoining subdivision, street, or school. B. Commemorate historical events, groups or individuals that remain of continued importance to the City, region, State, and/or Nation. C. Commemorate individuals who are deceased and have a history of exceptional community service or contributions to the facility’s best interests and purposes, such as: a. Involvement in a leadership role in civic organizations that are devoted to community improvement; b. Assistance to the underprivileged, as well as people with physical or intellectual disabilities; c. Active promotion of effective programs for youth or senior citizens within the community; d. Active promotion of and organizing community events and activities that have enriched the quality of life within the community; e. Active promotion of and directed efforts to impro ve the aesthetic appearance and environmental quality of the community; or Approved by Council May 24, 2012 f. Leading efforts to collect, promote and retain the historical heritage of the community. D. Commemorate individuals who made significant contributions to the City’s acquisition or development of the facility. a. If a facility is named to commemorate or honor an individual or group, the relative importance of the facility to be named after the individual or group should match the respective stature, characteristics and contributions. The following circumstances may be considered in naming of a facility after a donor, benefactor or group: i. Land for the majority of the facility was deeded to the City; ii. Contribution of a minimum of 50% of the capital construction costs associated with developing the facility; or iii. Provision of an endowment for at least 50% of a facility’s estimated useful life for the continued maintenance and/or programming of the facility. b. The City Council may alter these guidelines if deemed necessary. c. The City reserves the right to utilize criminal background checks as part of the vetting process in order to ascertain an honoree’s good character. E. Recognize organizations involved in a public-private partnership with the City that have made significant financial or capital contributions to the acquisition or development of the facility. This includes any Naming Rights Agreement approved by City Council. F. Have historical, cultural, or social significance for future generations. G. Research indicates that the area around the facility, or the facility itself, has been commonly named in an unofficial capacity by residents. Restrictions on the Naming of Public Facilities and Sub-Facilities. A. No duplication of other facility’s or sub -facility’s names To minimize confusion, facilities will not be subdivided beyond the level of sub-facilities for the purpose of naming unless there are readily identifiable physical divisions such as roads or waterways. B. Facility names that might be considered discriminatory or derogatory will not be considered. C. Facility names will not advocate for or promote a current political figure, political affiliation, ideology or religion. Approved by Council May 24, 2012 PROCEDURE Guidelines for Naming Process Naming of Major Facilities A. A permanent name for the facility should be finalized no later than the 50% completion mark in the construction or acquisition process. a. Prior to the permanent naming of a facility, the location shall be referred to by its address or location designation until the facility is given an official name. B. The City will utilize a Council Facilities Task Force to facilitate the naming of facilities. C. The Council Facilities Task Force will proceed with the naming of a facility according to the following: a. The facility naming process is initiated with the approval of th e design, construction or acquisition of a facility. b. The City Council may choose from a variety of sources for name recommendations (i.e. Council member, staff or donor recommendations, historical review of the site, recommendations from the Parks and Recreation Advisory Board, recommendations from previous owners, etc.). Names may be suggested by citizens and/or community groups by submission to the Mayor, City Council or City Manager. c. Names may be submitted by the departmental owner of the facility, exec utive management, the Mayor or members of the City Council. d. All names for City facilities will be approved by a majority City Council vote regardless of the source of the name’s recommendation. Naming of Sub-Facilities A. All requests for the naming or renaming of a sub-facility shall be made in writing to the Director of Parks and Recreation for parks sub -facilities or to the City Manager for all other sub-facilities. Written requests should at a minimum contain the following: a. The proposed name; b. Reasons for the proposed name; c. Written documentation indicating community support for the proposed name (if applicable); d. If proposing to name a facility within a park, include a description/map showing the location of the facility; and e. If proposing to name a facility after an individual, group, donor or benefactor, include documentation of that person or group’s significance and good reputation in the City’s, State’s, or Nation’s history. Please refer to the commemorative naming conditions for an individual found in this policy. B. Upon receipt, the Director of Parks and Recreation or the City Manager will: Approved by Council May 24, 2012 a. Review the proposed request for its adherence to the policies of the City of College Station and b. Ensure that supporting information has been authenticated, part icularly when an individual’s name is proposed as the facility’s or sub-facility’s name. C. When deemed appropriate, the City Manager will recommend the Facilities Task Force review sub-facility renaming suggestions. D. The Facilities Task Force will review the sub-facility naming request at a Facilities Task Force meeting and make a recommendation to the City Council. In all cases, the City Council will have the final authority in accepting or rejecting the naming proposal by majority. Guidelines for Re-Naming Process. A. The renaming of facilities or sub-facilities is discouraged. It is recommended that efforts to change a name be subject to a critical examination so as not to diminish the original justification for the name or discount the value of the prior contributors. a. Parks or other facilities named by deed restriction shall not be considered for renaming. b. Parks and facilities named after individuals shall not be renamed unless it is determined that the individual’s personal character is or was such that the continued use of the name for a facility would not be in the best interest of the City or community. Exceptions may be considered in cases of changes in use of facilities or for facility demolitions. B. If it is decided by the City Manager that it is in the best interest of the City to rename a major or sub-facility, it may be renamed in accordance with the criteria and guidelines outlined in the procedures of this policy. Plaques, Markers and Memorials. A. Plaques, markers and memorials may be incorporated into a facility or sub-facility during the design phase of the project. Plaques, markers, and memorials that are incorporated into the design of a facility will be subject to the same oversight and controls as applicable to the rest of the project. B. Plaques, markers, and memorials added to a facility or sub -facility after its completion and opening will be designed and installed according to the City’s Dedication Plaque Policy. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0075 Name:Automated Metering Infrastructure Status:Type:Presentation Agenda Ready File created:In control:2/10/2015 City Council Workshop On agenda:Final action:2/26/2015 Title:Presentation and discussion regarding Automated Metering Infrastructure (AMI). Sponsors:Timothy Crabb Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation and discussion regarding Automated Metering Infrastructure (AMI). Relationship to Strategic Goals: (Select all that apply) ·Core Services and Infrastructure Recommendation(s): N/A Summary: Per Council's request during their strategic planning retreat,information will be presented on water and electric AMI, including the benefits and challenges of using this technology. Budget & Financial Summary: N/A Attachments: N/A College Station, TX Printed on 2/20/2015Page 1 of 1 powered by Legistar™