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Home My WebLink About02/12/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:30 PMThursday, February 12, 2015 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, Cause No. 11 003172 CV 272, In the 272nd District Court of Brazos County, Texas b. Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County, Texas c. Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas d. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District e. Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas f. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Page 1 College Station, TX Printed on 2/6/2015 February 12, 2015City Council Workshop Meeting Agenda - Final Court of Brazos County, Texas Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) maybe discussed: a.Economic incentives for a proposed development located in the College Station Medical District. 5:30 P.M. 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action and discussion on a proposal from the Brazos Central Appraisal District for the acquisition of land and construction of a building for the Appraisal District. 15-00435. Sponsors:Kersten Brazos County Appraisal District.pdfAttachments: Presentation from The Research Valley Partnership to provide an update on the evolving economic development relationship with government and industry representatives from Belgium. Following the presentation, the City Council will view a special KBTX-TV documentary that recaps the recent economic development mission trip to Belgium and the grand opening of the Texas Aggies Go to War exhibit in Bastogne. 15-00576. Sponsors:Templin 7. Council Calendar - Council may discuss upcoming events. 8.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Page 2 College Station, TX Printed on 2/6/2015 City Council Workshop Meeting Agenda -Fi~al February 12, 2015 Commerce , Budget and Finance Committee, BVS\JYMA, BVWACS , Compensation and Benefits Committee, Convention & Visitors Bureau ; Design Review Board , Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee , Interfaith Dialogue Association, Intergovernmental Committee , Joint Relief Funding Review Committee, Landmark Commission, Library Board , Metropolitan Planning Organization , Parks and Recreation Board , Planning and Zoning Commission , Research Valley Partnership , Research Valley Technology Council , Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee , TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 10. Adjourn The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropri<?te for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion . jj__ s City Manager I certify that the above Notice of Meeting was posted at College Station City Hall , 1101 Texas Avenue , College Station, Texas, on February 6 , 2015 at 5:00 p .m. ~~ City Secretary This building is wheelcha ir accessible . Handicap parking spaces are available . Any request for sign interpretive service must be made 48 hours before the meeting . To make arrangements call (979) 764 3517 or (TDD) 1 800 735 2989 . Agendas may be viewed on www .cstx .gov. Council meetings are broadcast live on Cable Access Channel 19. College Station, TX Page3 Printed on 21612015 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0043 Name:Appraisal District Building Status:Type:Presentation Agenda Ready File created:In control:1/27/2015 City Council Workshop On agenda:Final action:2/12/2015 Title:Presentation, possible action and discussion on a proposal from the Brazos Central Appraisal District for the acquisition of land and construction of a building for the Appraisal District. Sponsors:Jeff Kersten Indexes: Code sections: Attachments:Brazos County Appraisal District.pdf Action ByDate Action ResultVer. Presentation, possible action and discussion on a proposal from the Brazos Central Appraisal District for the acquisition of land and construction of a building for the Appraisal District. Recommendation(s):Staff recommends Council hear the presentation. Summary: The City received a letter dated January 14, 2015 from the Brazos Central Appraisal District requesting the City consider approving a resolution allowing BCAD to acquire land and build a new office for the Appraisal District. The resolution recommends the purchase of 1.75 acres of land and the construction of a building of up to 14,000 square feet. The new building is proposed to be constructed in Park Hudson at the corner of Copperfield and Sagebriar Drive, just off University Drive. The proposal must be approved by three fourths of the taxing units entitled to vote on the appointment of board members. A resolution was approved by College Station ISD. Brazos County did not approve the resolution after concerns were raised about the project. The item is being considered by Bryan ISD and the City of Bryan. The Appraisal District has scheduled a meeting of their board for Monday February 9 to discuss this issue after the recent meetings with the other governmental entities. Mark Price, Chief Appraiser, Bill Lero, President of the Board, and Ron Kaiser, City of College Station board appointee will be here to make a presentation on this project and answer any questions the City Council may have. Budget & Financial Summary: The current City of College Station allocation for the Appraisal District is $271,494. The project cost is not to exceed $3,800,000 and the estimated annual additional cost to the City of College Station is $10,978. College Station, TX Printed on 2/6/2015Page 1 of 2 powered by Legistar™ File #:15-0043,Version:1 Reviewed and Approved by Legal: Attachments: 1. Letter from Appraisal District College Station, TX Printed on 2/6/2015Page 2 of 2 powered by Legistar™ Brazos County Appraisal District 1673 Briarcrest Dr., Suite A-101 Bryan, Texas 77802 Telephone: (979) 774-4100 Facsimile: (979) 774-4196 January 14, 2015 Mrs. Nancy Berry Mayor, City of College Station P.O. Box 9960 College Station, Texas 77842 Dear Mrs. Berry: Mark W. Price Chief Appraiser mprice@brazoscad.org At the November 20th meeting of the Brazos Central Appraisal District Board of Directors, the Board unanimously adopted a resolution recommending the purchase of land and construction of a building to establish and operate the Brazos Central Appraisal District office pursuant to Section 6.051 of the Texas Property Tax Code. Section 6.051 of the Texas property tax code authorizes the board of directors of an appraisal district to purchase real property and to construct improvements necessary to establish and operate an appraisal office. The acquisition must be approved by the governing bodies of three- fourths of the taxing unit's entitled to vote on the appointment of board members. Each governing body must act by resolution on or before the 30`" day after the date the presiding officer receives the notice of the proposal and file the resolution with the chief appraiser on or before the lOth day after that 30`h day. If a taxing unit fails to meet these deadlines the proposal is treated as if it were disapproved by the governing body. The Board of Directors began the process of exploring our options to provide an alternative office space several years ago. Our goal is to relocate the office to a site that will be more accessible to property owners and to expand into a more functional building. In June 2011, I sent you a letter regarding the preliminary discussions with the Brazos County Commissioners Court about relocating our office to a County complex currently under development on Pendleton Drive. After looking into our financing options under the ground lease scenario, the Board determined it was in the best interest of all taxing units to purchase a separate lot and build the office on land wholly owned by all taxing units of Brazos County. The Board of Directors has been working diligently to plan for a building that will be cost effective, low maintenance, long lasting and conveniently located for the property owners of Brazos County. We have looked at several options over the years such as purchasing and renovating an existing property, leasing a more suitable building or staying at our present location. The Board ultimately made the decision that purchasing land to construct an office during this time of favorable interest rates would be the most cost effective option for all taxing units. Additionally, the Park Hudson subdivision was determined to be the best fit for a building site given its accessibility for property owners in both Bryan and College Station, as well as its close proximity to the new County tax office. We propose to construct a building approximately 14,000 square feet in size located at the corner of Copperfield and Sagebriar Drives with a total projected project cost of approximately $3,800,000. We are requesting that you place the attached resolution on your January 29, 2015 agenda for consideration and action. Your appointed member(s) of our Board along with the Chief Appraiser will be present at your meeting to respond to any questions concerning this proposal. We appreciate your consideration and support. Please feel free to contact Mark Price at 979- 774-4100 or mprice@brazoscad.org if you have any questions or concerns regarding this matter. Sincerely, Bill" Lero Chairman-Board of Directors Brazos Central Appraisal District Schedule 1 Analysis of BCAD Current Building Occupancy Costs: Building Area: 10,600SF Lease Payment: $10,400/mo or $124,800/yr Utilities Furnished: Water/Sewer Schedule 2 Analysis of BCAD Proposed Occupancy Costs: BCAD financial advisors have indicated that mortgage financing is probably available for a 90% loan for 25 years at 3.75% interest on the proposed $3,800,000 project cost assuming a$400,000 down payment on land/building cost from BCAD reserve account. The annual operating cost estimate for this scenario is outlined below: Assumptions: Land: Purchase Estimate 1.75 AC -$647,955 Building: New Construction of 14,000 SF Building Cost Estimate: $2,918,157 6% Contingency: $233,888 Total Project Cost: $3,800,000 Reserve Dollars Contribution: $400,000 Mortgage Financing: $3,400,000 Mortgage Financing: 25 years @ 3.75% Mortgage/Debt Service: $209,766/yr Annual Operating Cost Estimate: Building Insurance Liability Insurance Contents Insurance Building Maintenance Utilities Water/Sewer lanitorial Pest Control uritv 5vstem Subtotal Operating Expense Debt Service @ 25 yrs Total Proposed Operating Costs 14 14 14 14 14 14 14 14 14 14 4,060 1 1 6 20 27_ Schedule 3 Brazas Central Appraisal District 1673 Briarcres Dr., S ite A-10 1 Bryan, Texas 77$02 Telephane: (979} 774-410Q Facsimile: (979} 774-4196 Mark W. Price Chief Appraiser mprice(a brazoscad.org RESOLU"I'IUN NIIIYtBER 20 i 4-100 RESQLIJT`ION BX TH BOA,RD OF L7IR.ECTURS OF `HE BRAZOS CENTR.AL APPRA.ISAA..., DISTRICT, BR1 ZC?S COUTiT"Y', TEXAS REQUESTING AUTHC RI7ATIC3N TO PURCHASE LAND AIVI GC}NSTRiJCT AN IMPROVEMENT TO OPERATE THE BItA(JS C;AD OFFICE Whereas, Seetion 6.051 of the Texas Taac Gade authorizes the Board af Directars af an appraisdl dishtiet to purchase real property and imprc vernents as necessary to establish and operate the appraisal office. Whereas, the Baard t f Directors of the Sr zos Central Appraisal I)istrict will natify the presiding oificer of each averning body entitled to vote n the appraval to purchase property which is situated in Brazas Caunty. Whereas; 5eetion 6.Q51 Texas Ta c Code requires that an appraisal district's purchase of such real property and improvements rnust be agproved by three-ft urths {314) of the t a cing units entitled to vote an the appointrnent c f b4ard member{s}. N4W, THEREFORE, BE IT RESOLVEll by the Baard of Directors af the Brazos Central Appraisal District the desire to seek approval to purchase land far $8.50 per square foot with a final purchase price to be determined upon campletion of a l nd survey a;nd construct an imprnvement not to exceed $3,120,Op0 to establish .nd operate the Brazas CAD office located an land knnwn as a gart af Lot 1 Blc ck 4 Park I iudson Phase , by replat ta contain approximately 1.75 acres mare orless which is situated in Bryan, Brazas County. Appraved and adopted by th e Board of Directors of the Brazos Central Appraisal District, Bryan, Texas on this Z0' day of Navember, 2414. ATT S' By; Willi ero, Chairrnan B -Gµ o . lynn, Viee-Chairman RESOLUTION BY THE GOVERNING BODY OF THE CITY OF COLLEGE STATION APPROVING THE PURCHASE OF PROPERTY AND CONSTRUCTION OF A NEW OFFICE BUILDING BY THE BRAZOS CENTRAL APPRAISAL DISTRICT WHEREAS, pursuant to Chapter 6 of the Texas Properry Tax Code, the City of College Station appoints a member or members to the Board of Directors of the Brazos Central Appraisal District ("Brazos CAD"); and WHEREAS, pursuant to Section 6.051 of the Texas Property Tcz Code, Brazos CAD has the legal right to purchase or lease real property as necessary to establish and operate the Brazos CAD appraisal office; and WHEREAS, this Governmental Unit has received a Resolution, dated November 20, 2014 adopted by the Brazos CAD Board of Directors recommending the purchase of the property known as a part of Lot 1 Block 4 Park Hudson Phase 4, by replat to contain 1.75 acres more or less which is situated in Bryan, Texas (the "Property") and construct a building approximately 14,000 square feet to operate the Brazos CAD office; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF BRAZOS COUNTY: 1. That the above recitals are true and correct. 2. That this Governmental Unit hereby approves the Brazos Central Appraisal District acquiring the Property and construct an office building at a maximum total project cost not to exceed $3,800,000. 3. That it is officially found and determined that this meeting was open to the public as required by law, and that notice of the time, place and subject matter of this meeting has been posted in the manner required by law. RESOLVED THIS DAY OF . 2015 CITY OF COLLEGE STATION ATTEST: g _= I 0Q r r m _ w . W , : r , M . V .. .. . •.:. ._. . .,, . / i i; _ . * r f + 1.75 AC . W 3Og # s . . { . p _ a ...--' , ,,, ti .N. .. _ ,.,.,. . ,.W..: .. : ,' F O rf r t ' ;. 1 , j . j x v i / J J.. ! ` ; _.,:;.d ,''.s . _ t . , .; ,.. t , , . f/ t ,..? a 7- - g,. e c. ...,.. : t s',:''.' . r M,.. n ; l, w •rl.,.'' ., . , , , e ,. Fw x. R IE , , E . C . - . . : . - .: _ : 4 O , y a i;- _ r f "' ' "' y _. - , _ 10 .. k - , r' , 100'' a, 200 1- + ' '_ = ',': Fe t r a , i ,- _„i ,. ., << . sx, . . cnh onl .,.' _ I; I I. . u +' ` i id sw and rep v th iE piu in u iJ ti c I ation ol pi F it L unJauc , T r , , t - . a ;: . r a . . _ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0057 Name:Recent economic development mission trip to Belgium and the grand opening of the Texas Aggies Go to War exhibit in Bastogne Status:Type:Presentation Agenda Ready File created:In control:2/5/2015 City Council Workshop On agenda:Final action:2/12/2015 Title:Presentation from The Research Valley Partnership to provide an update on the evolving economic development relationship with government and industry representatives from Belgium. Following the presentation, the City Council will view a special KBTX-TV documentary that recaps the recent economic development mission trip to Belgium and the grand opening of the Texas Aggies Go to War exhibit in Bastogne. Sponsors:Kelly Templin Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation from The Research Valley Partnership to provide an update on the evolving economic development relationship with government and industry representatives from Belgium. Following the presentation, the City Council will view a special KBTX-TV documentary that recaps the recent economic development mission trip to Belgium and the grand opening of the Texas Aggies Go to War exhibit in Bastogne. College Station, TX Printed on 2/6/2015Page 1 of 1 powered by Legistar™