HomeMy WebLinkAbout02/12/2015 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PMThursday, February 12, 2015
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not
appear on the posted Agenda. Registration forms are available in the lobby and at the
desk of the City Secretary. This form should be completed and delivered to the City
Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound
after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The
City Council will receive the information, ask staff to look into the matter, or place the
issue on a future agenda. Topics of operational concerns shall be directed to the City
Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent
Agenda Item. Individuals who wish to address the City Council on a consent agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping " items required by law. Items may be removed
from the consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
·January 22, 2015 Workshop
·January 22, 2015 Regular Council Meeting
15-00552a.
WKSHP012215 DRAFT Minutes.docx
RM012215 DRAFT Minutes.docx
Attachments:
Presentation, possible action, and discussion on the purchase of
30,000 rounds of 5.56 mm 56 grain TSX ammunition ($32,370) and
80,000 rounds of Ruag .223 55 grain FMJ ammunition ($32,000)
from Black Hills Ammunition Company (Rapid City, SD) for a total
amount of $64,370.
15-00252b.
Sponsors:Norris
Black Hills Quotes.pdf
Black Hills Sole Source Letter.pdf
Attachments:
Page 1 College Station, TX Printed on 2/6/2015
February 12, 2015City Council Regular Meeting Agenda - Final
Presentation, possible action, and discussion on the purchase of
training, simmunition, and on duty ammunition from G .T.
Distributors (Austin, TX) for a total amount of $71,728.22.
15-00262c.
Sponsors:Norris
GT Distributors Quote.pdfAttachments:
Presentation, possible action, and discussion regarding the second
renewal of an Agreement for Services with the Brazos Valley
Softball Umpires Association to provide officiating services for City
athletic leagues, programs and tournaments in an amount not to
exceed $190,000 per year.
15-00282d.
Sponsors:Atkins
Umpires Contract.pdfAttachments:
Presentation, possible action, and discussion on rejecting all bids
for swing set repair and site work at Bee Creek and Thomas Park
(Bid #14-068).
15-00302e.
Sponsors:Atkins
Bee Creek Thomas bid tabulation.pdfAttachments:
Presentation, possible action, and discussion regarding the
approval of separate contracts with Milsoft Utility Solutions and with
Partner Software, in the amounts of $132,450 and $26,000
respectively, for the purchase and installation of a Geographic
Information System and a Design and Project Management
System.
15-00312f.
Sponsors:Crabb
Presentation, possible action and discussion regarding the award
of a three year contract (contract no. 15-063; bid no. 15-014) for
Electric System Right -of-Way Clearing and Tree Trimming to All
Around Tree Service, Inc. in the amount of $1,279,137.58.
15-00322g.
Sponsors:Crabb
15-014 Tabulation.pdfAttachments:
Presentation, possible action, and discussion on approving an
annual price agreement for the purchase of auto parts, shop
equipment and services from NAPA Auto Parts (College Station,
TX) through the Purchasing Solutions Alliance (PSA) contract for
the amount of $80,000.
15-00442h.
Sponsors:Kersten
Attachment - PSA Contract Summary.pdfAttachments:
Presentation, possible action and discussion on a resolution 15-00462i.
Page 2 College Station, TX Printed on 2/6/2015
February 12, 2015City Council Regular Meeting Agenda - Final
revising the City’s Investment Policy that was approved by
Resolution 10-20-14-2e to include a section allowing the use of
certain investments related to the City’s Municipal Utility
Sponsors:Kersten
Investment Policy 2015 Revised 1-23-15.pdf
Resolution - Investment Policy FY15 Rev.docx
Attachments:
Presentation, possible action, and discussion on a resolution by the
City of College Station approving the purchase of property and
construction of a new office building by the Brazos Central
Appraisal District.
15-00472j.
Sponsors:Kersten
Brazos County Appraisal District - Copy pdf.docx
Brazos County Appraisal District.pdf
Attachments:
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular
Agenda Item. Individuals who wish to address the City Council on a regular agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
shall register with the City Secretary prior to the Mayor's announcement to open the
public hearing.· The Mayor will recognize individuals who wish to come forward to
speak for or against the item. The speaker will state their name and address for the
record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal
thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from
the general public, some limited comments may be allowed at the discretion of the
Mayor.
If an individual does not wish to address the City Council, but still wishes to be
recorded in the official minutes as being in support or opposition to an agenda item, the
individual may complete the registration form provided in the lobby by providing the
name, address, and comments about a city related subject. These comments will be
referred to the City Council and City Manager.
Public Hearing, presentation, possible action, and discussion
approving an ordinance vacating and abandoning a 4324 square
foot public utility easement, which is located on the common
property line of Lots 13 & 14 of Block 3 of the Williams Creek
Subdivision Phase 3 according to the plat recorded in Volume
15-00371.
Page 3 College Station, TX Printed on 2/6/2015
February 12, 2015City Council Regular Meeting Agenda - Final
7249, Page 292 of the Deed Records of Brazos County, Texas.
Sponsors:Cotter
Williams Creek abandonment ord.doc
Ordinance Exhibit A.pdf
Vicinity Map
Location Map
Attachments:
Public Hearing, presentation, possible action, and discussion
approving an ordinance vacating and abandoning a 2110 square
foot public utility easement, which is located on the common
property line of Lots 2R-A & 3R-A of Block 5 of the Greens Prairie
Center Phase 2A according to the plat recorded in Volume 11660,
Page 140 of the Deed Records of Brazos County, Texas.
15-00382.
Sponsors:Cotter
Abandonment Greens Prairie PUE Block 5 Lots R-A and R-A.doc
Exhibit A.pdf
Vicinity Map
Location Map
Attachments:
Public Hearing, presentation, possible action, and discussion
regarding an ordinance amending Chapter 12, "Unified
Development Ordinance," Section 12-4.2, "Official Zoning Map," of
the Code of Ordinances of the City of College Station, Texas by
amending the PDD Planned Development District for
approximately 30 acres for the property situated in the Crawford
Burnett League, Abstract No. 7, College Station, Brazos County,
Texas, being 3.508-acre and 4.911-acre portions of the remainder
of a called 108.88-acre tract as described by a deed to Heath
Phillips Investments, LLC recorded in Volume 9627, Page 73 of the
Official Records of Brazos County, Texas, a 8.651-acre portion of a
called 29.869-acre tract as described by a deed to Heath Phillips
Investments, LLC recorded in Volume 11623, Page 227 of the
Official Records of Brazos County, Texas, and a 12.939-acre tract
being portions of the remainder of a called 108.88-acre tract as
described by a deed to Heath Phillips Investments, LLC recorded
in Volume 9627, Page 73 of the Official Records of Brazos County,
Texas and a called 29.869-acre tract as described by a deed to
Heath Phillips Investments, LLC recorded in Volume 11623, Page
227 of the Official Records of Brazos County, Texas, generally
located at the northeast, northwest, southeast and southwest
corners of The Barracks II Subdivision between Old Wellborn Road
and Holleman Drive South by amending the concept plan and uses
for said district.
15-00403.
Page 4 College Station, TX Printed on 2/6/2015
City Council Regulaq
Sponsors:
Attachments:
4. Adjourn ..
Meeting Agenda -Final
Schubert
Background Information
Aerial and Small Area Map
Proposed Concept Plan
Ordinance .docx
February 12, 2015
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion . An
announcement will be made of the basis for the Executive Session discussion .
APPROVED }!}_
Cl~ IJJl
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall , 1101
Texas Avenue, College Station , Texas , on February 6 , 2015 at 5:00 p.m .
Ci~~
This building is wheelchair accessible . Handicap parking spaces are available . Any request for sign interpretive service must be made 48·
hours before the meeting . To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx .gov. Council meetings are broadcast live on Cable Access Channel 19 .
College Station, TX Pages Printed on 21612015
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0055 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:2/2/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion of minutes for:
·January 22, 2015 Workshop
·January 22, 2015 Regular Council Meeting
Sponsors:
Indexes:
Code sections:
Attachments:WKSHP012215 DRAFT Minutes.pdf
RM012215 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
· January 22, 2015 Workshop
· January 22, 2015 Regular Council Meeting
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
College Station, TX Printed on 2/6/2015Page 1 of 1
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WKSHP012215Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 22, 2015
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Ian Whittenton, Records Management Coordinator
Yvette Dela Torre, Deputy Local Registrar
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Thursday, January 22, 2015 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.086-Competitive Matters, and §551.087-Economic Develop Negotiations, the College
Station City Council convened into Executive Session at 4:31 p.m. on Thursday, January 22,
2015 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
WKSHP012215Minutes Page 2
Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elki ns, No. 11-003172-
CV-272, in the 272nd District Court of Brazos County, TX
Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café
Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research
Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas
Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan
Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the
272nd District Court of Brazos County, Texas
Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational
Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas
Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District
Court of Brazos County, Texas
B. Consultation with attorney regarding legal advice; to wit:
Legal advice related to the proposed oil and gas ordinance amendment
C. Deliberation, vote, or take final action on a competitive matter; to wit:
Power Supply
D. Deliberation on offers of financial or other incentives for a business prospect that the Council
seeks to have locate, stay or expand in or near the city; to wit:
Economic incentives for a proposed development located in the College Station Medical
District
The Executive Session adjourned at 6:06 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2d, 2f, and 2g were pulled for clarification.
(2d): Troy Rother, Traffic Engineer, gave clarification on the integration of the traffic control
devices in this item with other local systems.
(2f): Cheryl Turney, Assistant Finance Director, gave clarification on the necessity of the new
contract. This item was discussed after 2g.
(2g): Don Plitt and Shelly Cmajdalka, Brazos County Health Department, gave an explanation
on the need for this change and an example of how it will impact the department’s ability to
enforce existing regulations. This item was discussed after 2d.
WKSHP012215Minutes Page 3
5. Presentation, possible action, and discussion regarding the ERP Replacement Project.
Ben Roper, Director of Information Technology, updated the Council on the ERP Replacement
Project. The City’s current ERP system vendor is Sungard Public Sector (formerly HTE). In
2013, the City engaged BerryDunn as consultants to evaluate the capability of the current system
to meet the city’s needs. This evaluation resulted in the decision to procure new software.
Following issuance and evaluation of RFP responses, the City selected three vendors to provide
software. Tyler Technologies was selected for Financial, HR, Payroll and Utility Billing. CRW
Systems was selected to provide Permitting, Code Enforcement, Licensing and Inspection
applications. Cayenta was selected for Work Management, including management of Fixed
Assets. He emphasized the adjustments to the implementation timeline and the updated schedule
for full implementation and noted the taxing of staff resources as the largest barrier to
implementation, but believes that the adjusted timeline is reasonable. Director Roper answered
questions about the integration of the three major software systems and the efforts to raise
employee awareness about the benefits of the ERP change.
6. Presentation, possible action, and discussion regarding the City’s approach to Open Data
Initiatives.
Ben Roper, Director of Information Technology, updated the Council on the City’s planned
approach to Open Data Initiatives. Many cities have adopted the idea of Open Data - making
government data available to be freely used, reused and distributed by anyone. Closely linked to
the idea of Open Data is the concept of conducting “hackathons”, where programmers and others
involved in software development, collaborate intensively on software projects or methods to
make government data more accessible or useful. Many of the goals associated with Open Data
will be furthered by the current ERP Replacement Project.
7. Council Calendar
Council reviewed the calendar.
8. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Mayor Berry requested an item that would rename Raintree Park for Art Bright.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Convention & Visitors Bureau, Design Review Board, Economic Development Committee,
WKSHP012215Minutes Page 4
Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Research Valley Technology Council, Regional Transportation Committee for Council of
Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments.
Councilmember Nichols gave an update on the Brazos County Board of Health.
Councilmember Shultz gave an update on the Research Valley Partnership.
Councilmember Mooney gave an update on BVSWMA meeting that he attended with Mayor
Berry.
Councilmember Aldrich gave an update on the Arts Council annual Boots and Barbeque event.
Councilmmeber Aldrich gave an update on the Aggies Go To War Taskforce.
Councilmember Benham gave an update on the BVWACS.
10. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 7:03 p.m. on Thursday, January 22, 2015.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM012215 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JANUARY 22, 2015
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Ian Whittenton, Records Management Coordinator
Yvette Dela Torre, Deputy Local Registrar
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Berry at 7:13 p.m. on Thursday, January 22, 2015 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Mayor Berry presented a proclamation recognizing the 2014 Texas A&M women’s soccer team
for advancing to the NCAA College Cup for the first time in school history.
Citizen Comments
Ben Roper, 5449 Prairie Dawn Ct, came before Council to honor the service and sacrifice of Cpl.
Tomas Sotelo, Jr.
Larry Whitley, 300 W Columbus St., Giddings, Texas, read a letter written by Ted Lynch, owner
of Gold Star Taxi and provided written comments. The letter from Mr. Lynch stated why he
RM012215 Minutes Page 2
believes Uber is a Taxi service and would like the Council to take action on Uber’s operations in
College Station.
Jacob Yemme, 2903 Second St. #201A, Bryan, Texas, made a statement against the Uber service
and requests Council take action on Uber’s operations in College Station.
Cecil G. Behrens, 4737 CR377, Caldwell, Texas, stated why he believes Uber and its drivers are
operating as a Taxi service. He asks the Council what they will do enforce the laws in College
Station. He also provided written comments.
Henry Wittner, 2508 Raintree, came before Council to voice support for renaming Raintree Park
in honor of Art Bright.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
January 8, 2015 Workshop
January 8, 2015 Regular Council Meeting
2b. Presentation, possible action, and discussion regarding approval of a real estate
contract in the amount of $137,505 between the City of College Station (Buyer) and Maria
Saenz-Limon (Seller) for the purchase of Lots 19-20, Block 2, Southland Addition, also
known as 128 Southland Street.
2c. Presentation, possible action, and discussion regarding approval of Resolution 01-22-15-
2c, that will authorize City staff to negotiate for the purchase of public utility easements
and temporary construction easements needed for the Well Field Collection System Loop
Project.
2d. Presentation, possible action, and discussion regarding the purchase of 80 traffic signal
controllers from Iteris, Inc. to be implemented as part of the ITS Master Plan and approval
of Resolution 01-22-15-2d, declaring intention to reimburse certain expenditures with
proceeds from debt. The total cost of this purchase is $200,000.
2e. Presentation, possible action, and discussion on approving the award of an annual price
agreement, for the purchase of fleet oils and lubricants, to Kolkhorst Petr oleum Co., Inc.
for the amount of $86,400.00. (Bid No. 15-019).
2f. Presentation, possible action, and discussion on approving annual tire purchases and
retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing
Cooperative (Contract 140-14) in the amount of $272,000.
2g. Presentation, possible action, and discussion on Ordinance 2015-3628, amending
Chapter 7, "Health and Sanitation", of the code of ordinances of the City of College
Station.
RM012215 Minutes Page 3
2h. Presentation, possible action, and discussion regarding Ordinance 2015-3632, amending
Chapter 11, “Utilities” Section 4, “Electric Service” of the Code of Ordinances of the City
of College Station, Texas by adding subsection B entitled “Risk Management Policy”
authorizing participation in the ERCOT congestion revenue rights (CRR) market and
codifying procedures for managing risk exposure and the maintenance of associated
documents; providing a severability clause; declaring a penalty; and providing an effective
date.
2i. Presentation, possible action, and discussion on Semi-Annual Report for Impact Fees
92-01, 97-01, 97-02B, 99-01, and 03-02.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
Mayor Berry elected to hear Items 3 and 4 before Item 2.
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3629, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries from GS General Suburban to T Townhouse for
approximately 1.84 acres for the property being a portion of a called 12.753 acre tract in
the Crawford Burnett League, Abstract No. 7 as described by a deed to DWS Development,
Inc. recorded in Volume 12198, Page 194 of the Official Public Records of Brazos County,
Texas, generally located at 3270 Rock Prairie Road West.
Councilmember Schultz recused herself from this discussion.
Mark Bombeck, Planning and Development Services, reported this item is to rezone the property
from General Suburban to Townhouse.
The Planning and Zoning Commission considered this item on January 5, 2015. Staff
recommends approval with the condition that the gross density does not exceed 8 dwelling units
per acre overall.
At approximately 7:35 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:35 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Aldrich, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz
recusing herself, to adopt Ordinance 2015-3629, amending Chapter 12, "Unified Development
Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of
College Station, Texas, by changing the zoning district boundaries from GS General Suburban to
T Townhouse for approximately 1.84 acres for the property being a portion of a called 12.753
RM012215 Minutes Page 4
acre tract in the Crawford Burnett League, Abstract No. 7 as described by a deed to DWS
Development, Inc. recorded in Volume 12198, Page 194 of the Official Public Records of Brazos
County, Texas, generally located at 3270 Rock Prairie Road West. The motion carried.
2. Public Hearing, presentation, possible action, and discussion regarding adoption of
Ordinance 2015-3630, amending Chapter 4 “Business Regulations”, Section 13 “Oil and
Gas Regulations” of the Code of Ordinances, City of College Station, Texas; and
Resolution 01-22-15-02, amending Chapter 14 “Service Fees”, Section 14-6
“Development services” , Subsection A “Oil and gas development application fees” the
Code of Ordinances, City of College Station, Texas.
Chuck Gilman, Deputy City Manager, addressed the Council on the background, limitations of
the factors under the control of the City, and the objectives of this Ordinance.
Alan Gibbs, City Engineer, reported that this item is to consider a proposed ordinance
amendment that would update local regulations for permitting Oil and Gas Operations, as well as
updating the associated fees. He also introduced Ernest Bruchez, an attorney and specialist in
Oil and Gas law, who gave outside council on this matter.
Staff recommends adopting the ordinance amendment and approval of the resolution setting the
associated fees.
At approximately 9:03 p.m., Mayor Berry opened the Public Hearing.
Kevin Burgess, 12036 Munson Ave., presented a Power Point presentation to the Council
detailing what he believes are possible dangers to the community by fracking and the associated
byproducts.
Obie O’Brien, 11515 Lakeside Place Dr., Houston, Texas, represents the Apache Corporation
and spoke in favor of this ordinance.
Richard Woodward, 1001 Pershing Dr., presented a Power Point to council detailing what he
feels are the dangers to the community and shortcomings of the ordinance.
Marty Allday, 2211 Norfolk #410, Houston, Texas, represents the Texas chapter of the
Consumer Energy Alliance and spoke in support of the ordinance and potential energy
production.
Denise Hoyt, 1108 Merry Oaks Dr., spoke against passage of the ordinance and focused on road
issues that may be created by increased traffic from heavy vehicles.
Patricia Bailon, 3907 Lambermont Dr., stated that she appreciated Mr. Gibbs addressing the
setback and generally spoke in favor of the ordinance based on economic development.
RM012215 Minutes Page 5
Bill Whitehead, 8604 Walnut Bend, stated he has no problems with noise or odor from the
current oil operations in the city, and he believes that fracking can be done safely, so he supports
this ordinance.
Tricia Davis, 22301 Hamilton Pool Rd., Dripping Springs, Texas, here on behalf of Texas
Royalty Council, spoke in favor of the ordinance and stated she believes the setbacks are
adequate and larger setbacks would impact mineral rights negatively.
Joseph Landsberg, 1706 Brazoswood Dr., urged the council to increase the buffer to 1,500 feet
for fracking sites to dwellings and establishing a baseline of air, water, and soil to be monitored
over time.
Shelley C. White, 902 Grand Oaks Cir., stated she is a tax lawyer by trade and that she
understands the competing legal interests in this matter. She spoke in favor of the Ordinance and
striking a balance between protecting the private property and mineral owners’ rights. She also
provided written comments.
Gunnar Schade, 800 Thomas St., presented a Power Point to the council focusing on deceptive
techniques he believes are employed by the oil and gas industry. He believes the operations that
this ordinance would allow will introduce a harmful level hydrocarbons into the community.
Todd Staples, 304 West 13th St., Austin, Texas, President of the Texas Oil and Gas Association,
spoke in favor of the ordinance, stating why he believes fracking is safe and the setbacks
adequate as written.
Richard White, 2233 Rockingham Loop, Chairman of the Board for the BCS Chamber of
Commerce, spoke in favor of this ordinance and what he believes is developing a balance
between development, science, and community safety.
Sarah Witherspoon, 1401 Post Oak Circle, urged the Council to strengthen the provisions to
protect the community and children of College Station.
Mason L. Red Cashion, 3040 Hickory Ridge, supports approval of the ordinance and stated that
he approves of the direction the city is headed in and believes that further development will have
a positive impact.
David Alexander, 2903 Second St. #201A, Bryan, Texas, provided written comments.
Calleleh Bonugli, 5136 Drake Drive, believes that the Council should take a stronger stance on
public safety with regards to fracking pollution and less emphasis on the rights of mineral
owners.
Jan McMurrey, 3400 Mustang Ln., stated that she believes the Council is not following its
mission statement if they cannot prove fracking to be safe and still approve this ordinance.
RM012215 Minutes Page 6
Julian McMurrey, 3400 Mustang Ln., addressed the Council with some information he found on
the internet about the possible inconsistencies with the ordinances 25-ton VOC limit and current
EPA regulations.
Donna Hanna-Calvert, 1004 Hereford, believes that the community’s health may be at risk if the
ordinance is approved, and she urged the council to consider the health of the community first.
Wendy Jepson, 726 Willow Loop, would like to see the ordinance changed to disallow the
practice of flaring and not take into consideration the possibility of legal action against the city
by mineral owners and developers when they consider the ordinance.
John O. Hastings, Jr., 1021 Main St., Suite 2450, Houston, Texas, provided written comments.
Sherry Ellison, 2705 Brookway Dr., urged that the council amend the ordinance to have a 1,500
foot setback, continuous monitoring of air quality by a third party, and require a pipeline with
vapor recovery on all tanks.
Denise Snyder, 8404 Turtle Rock Loop, provided written comments.
Rusty Adams, 4403 Danby Ct., believes fracking has been proven safe and supports the
ordinance, but believes that it has too many restrictions on development as written.
John Wynn, 4416 Crayke, provided written comments
Stephen E. Ogden, 3740 Copperfield Dr., #103, Bryan, Texas, representing Ogden Resources
Corporation, stated he supports the ordinance as long as it does not impose higher insurance
requirements on existing wells or renewal permits. He also provided written comments.
Randy Britten, 4004 Burt Rd., Bryan, Texas, supports the ordinance, but agrees with Mr. Ogden
on the insurance requirements.
Christian Brannstrom, 726 Willow Loop, emphasized the need for a strong ordinance to protect
community safety, and would like to see a 1,500 foot setback and see urban and rural permits
treated the same.
Mary Saslow, 1004 Walton Dr., believes that the ordinance is strong, but has language that
weakens its best provisions, and would like to see subjective language removed, and require the
best available technology, and is concerned about the long term health of the local aquifer.
Henry Witiner, 2508 Raintree, believes that the oil and gas operators should have close oversight
by the City and would like to see all setbacks equal and at either 1,000 or 1,500 feet.
Paul Rieger, 6001 Waldham Grove Ln., believes the restrictions and requirements that the
ordinance places upon well owners are too burdensome.
RM012215 Minutes Page 7
David Sahm, 1017 James Parkway, stated he works in the fracking industry and believes that the
ordinance is restrictive on business, but it also does not address some serious safety concerns.
He also provided written comments.
Dan Hill, 1003 Sonoma Circle, head of Harold Vance Department of Petroleum Engineering at
TAMU, stated that in his research on shale oil and gas drilling there is scientific evidence of
danger to the community. He also believes that a setback longer than 600 feet is a de facto ban
on development.
Kate Shafer, 201 Hartford Dr., stated that some of the studies presented tonight have been picked
to make the industry look better, and waiting for science to be more conclusive, does not deny
mineral owners their rights.
Bill Bingham, 404 Fairview, urged council to not pass this ordinance and have it rewritten so that
it addresses some of the concerns mentioned in the meeting as he believes the current ordinance
will essentially end oil exploration in the city limits.
Nancy Plankey Videla, 1020 Francis D,r, believes the council should have the health of the
community in mind, not allow 25-tons of VOC, and believes that the 6-ton VOC standard is
better for the community.
Marie-Gabrielle Aletra, 2902 Brothers Blvd., is concerned about the long term effects of fracking
and would like to see a 1,500 foot setback and continuous air, water, and soil quality monitoring.
She also provided written comments.
Laurie Sorell, 7704 Sherman Ct., asked the council to consider monetary concerns second and
the health of the community first.
Mike McCleary, 3649 Barron Cutoff, Wellborn, Texas, believes that the industry is safe and
supports the proposed ordinance.
Suil Kang, 1706 Brazoswood Dr., is for requiring a 1,500 foot setback and a 95 percent vapor
recovery rate for all tanks.
Lisa Halpern, 1811 Shadowwood Dr., stated that she believes there is a divide between studies
and research done and who is funding it and would like the council to take this in mind when
considering the ordinance.
Matt Holseth, 1000 Louisiana St., Houston, Texas, representing Halcon Resources, stated that he
supports the ordinance as written and believes that it strikes a balance between all interests.
Sarah Brooks, 4760 Johnson Creek Loop, would like the council to know that pollution travels
and would like a 1,500 foot setback in the ordinance.
David Burnett, 706 Park Place, stated that he supports this ordinance.
Cara Wallis, 7235 River Place Ct., provided written comments.
RM012215 Minutes Page 8
Audrey Patton, 306 Columbia Ct., provided written comments.
Joanne Mansell, 10021 Whites Creek, provided written comments.
There being no further comments, the Public Hearing was closed at 10:55 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Schultz the City Council voted seven (7) for and none (0) opposed, with Councilmembers Brick
and Mooney voting against, to adopt Ordinance 2015-3630, amending Chapter 4 “Business
Regulations”, Section 13 “Oil and Gas Regulations” of the Code of Ordinances, City of College
Station, Texas; and Resolution 01-22-15-02, amending Chapter 14 “Service Fees”, Section 14-6
“Development services”, Subsection A “Oil and gas development application fees” the Code of
Ordinances, City of College Station, Texas.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilm ember
Brick, the City Council voted two (2) for and five (5) opposed, with Councilmembers Benham,
Schultz, Nichols, and Mayor Berry voting against, to amend the main motion to rephrase H(1)(b)
on page 22 to clarify the setback of 600 feet is measured from the edge of the pad site to the
property line. The motion failed.
A motion to amend the main motion was made by Councilmember Mooney to increase the
setback distance from 600 feet to 1,000 feet. The motion died for lack of a second.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Mooney, the City Council voted two (2) for and five (5) opposed, with Councilmembers
Benham, Schultz, Nichols, and Mayor Berry voting against, to amend the main motion to amend
Section H(1)(c) to include residential areas in the 1,000 foot setback. The motion failed.
A motion was made by Councilmember Nichols and seconded by Councilmember Mooney, to
change the VOC standard from 25 to 6 if staff can confirm that 6 is the prevailing
standard. Councilmember Nichols withdrew his motion after clarification from staff.
3. Presentation, possible action, and discussion regarding adoption of Ordinance 2015-
3631, directing staff to prepare a service plan and setting out public hearing dates and
times for the annexation of approximately 200 acres on the southwest side of the City,
generally bordered by FM 2154, Royder Road, and Greens Prairie Trail.
Lance Simms, Director of Planning and Development Services, reported that the ordinance will
establish the date, times, and location for the two required annexation public hearings as:
Tuesday, March 10 at 7:00 p.m. at Greens Prairie Elementary School; and
Thursday, March 12 at 7:00 p.m. in the City Hall Council Chambers.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015-
3631, directing staff to prepare a service plan and setting out public hearing dates and times for
the annexation of approximately 200 acres on the southwest side of the City, generally bordered
by FM 2154, Royder Road, and Greens Prairie Trail. The motion carried unanimously.
RM012215 Minutes Page 9
4. Presentation, possible action, and discussion regarding the appointment of Chair to the
Zoning Board of Adjustments.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to appoint Johnny Burns as
Chair of the Zoning Board of Adjustments. The motion carried unanimously.
5. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 11: 35 p.m. on Thursday, January 22, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0025 Name:Black Hills Ammunition Company Bid Award
Approval
Status:Type:Bid Award Consent Agenda
File created:In control:1/16/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion on the purchase of 30,000 rounds of 5.56 mm 56 grain
TSX ammunition ($32,370) and 80,000 rounds of Ruag .223 55 grain FMJ ammunition ($32,000) from
Black Hills Ammunition Company (Rapid City, SD) for a total amount of $64,370.
Sponsors:Brandy Norris
Indexes:
Code sections:
Attachments:Black Hills Quotes.pdf
Black Hills Sole Source Letter.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the purchase of 30,000 rounds of 5.56 mm 56 grain
TSX ammunition ($32,370) and 80,000 rounds of Ruag .223 55 grain FMJ ammunition ($32,000)
from Black Hills Ammunition Company (Rapid City, SD) for a total amount of $64,370.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
Recommendation(s):
Staff recommends award to the lowest, responsible supplier meeting specifications, Black Hills
Ammunition Company of Rapid City, SD. Black Hills Ammunition Company is a sole source provider
of the .223 ammunition. Additionally, Black Hills Ammunition Company can deliver on the order
immediately. Other suppliers have indicated that they can not deliver for several months.
Summary:
Purchasing ammunition has become a challenge for the Police Department. An increase in
ammunition sales nationwide has significantly stressed manufacturers' ability to meet supply and
demand and this reduced our ability to purchase ammunition for practice, qualifications, and on duty
purposes. This order is approximately half of three years worth of ammunition that was approved in
the FY 15 budget as well as the ammunition purchase for the current year. The other half of the order
will be purchased from a secondary vendor.
Budget & Financial Summary:
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0025,Version:1
The total purchase amount of $64,370 includes 30,000 rounds of Black Hills 5.56 50 grain TSX
ammunition for $32,370 and 80,000 rounds of Black Hills Ruag .223 55 grain FMJ at $32,000. The
funds necessary for this purchase were included in the FY 15 approved budget.
Attachments:
1. Quote
2. Sole Source Letter
College Station, TX Printed on 2/6/2015Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0026 Name:GT Distributors Bid Award Approval
Status:Type:Bid Award Consent Agenda
File created:In control:1/16/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion on the purchase of training, simmunition, and on duty
ammunition from G.T. Distributors (Austin, TX) for a total amount of $71,728.22.
Sponsors:Brandy Norris
Indexes:
Code sections:
Attachments:GT Distributors Quote.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the purchase of training, simmunition, and on duty
ammunition from G.T. Distributors (Austin, TX) for a total amount of $71,728.22.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
Recommendation(s):
Staff recommends award to the lowest, responsible supplier meeting specifications,GT Distributors of
Austin, TX. GT Distributors honor Texas State Contract number 680-A1 in regards to pricing.
Summary:
Purchasing ammunition has become a challenge for the Police Department. An increase in
ammunition sales nationwide has significantly stressed manufacturers' ability to meet supply and
demand and this reduced our ability to purchase ammunition for training, practice, qualifications, and
on duty purposes. This order is approximately half of three years worth of ammunition that was
approved in the FY 15 budget as well as part of the ammunition purchase for the current year. The
remaining part of the order will be purchased from a secondary vendor.
Budget & Financial Summary:
The total purchase amount of $71,728.22 includes 8,000 rounds of Federal 12 gauge buckshot,
11,000 rounds of Federal 12 gauge slug rounds, 35,000 rounds of Federal 12 gauge birdshot, 65,000
rounds of CCI-Lawman .40 caliber 165 grain TMJ, 15,000 rounds of CCI-Speer Gold Dot 9 mm 147
grain ammunition, 65,000 rounds of CCI-Lawman 9 mm 147 grain TMJ, 5,000 rounds of CCI-
Lawman .45 230 grain TMJ, 2,000 rounds of CCI-Lawman .380 95 grain TMJ, 3,000 rounds of ATK-
Lawman .38 Special 125 grain TMJ, 1,000 rounds of Federal Cartridge .357 Mag 158 grain, 3,000
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0026,Version:1
rounds of Force on Force 9 mm blue simmunition ammunition, 1,500 rounds of Force of Force 9 mm
red ammunition, 3,500 rounds of Force on Force 5.56 blue ammunition, 2,000 rounds of Force on
Force 5.56 red simmunition, and 20,000 rounds of CCI-Speer Gold Dot .40 cal 165 grain hollow point
rounds. The funds necessary for this purchase were included in the FY 15 approved budget.
Attachments:
Quote from GT Distributors
College Station, TX Printed on 2/6/2015Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0028 Name:Agreement with the Brazos Valley Umpires
Association
For Officiating Services for City Athletic Leagues
and Programs
Status:Type:Agreement Consent Agenda
File created:In control:1/21/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion regarding the second renewal of an Agreement for
Services with the Brazos Valley Softball Umpires Association to provide officiating services for City
athletic leagues, programs and tournaments in an amount not to exceed $190,000 per year.
Sponsors:Amy Atkins
Indexes:
Code sections:
Attachments:Umpires Contract.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the second renewal of an Agreement for
Services with the Brazos Valley Softball Umpires Association to provide officiating services for City
athletic leagues, programs and tournaments in an amount not to exceed $190,000 per year.
Relationship to Strategic Goals:
1.Financially Sustainable City
2.Core Services and Infrastructure
3.Sustainable City
Recommendation(s):Staff recommends renewal of the Agreement for Services with the Brazos
Valley Softball Umpires Association.
Summary:This New Contract Number 15-124 is for a period of one (1) year (18 Feb 2015 - 17 Feb
2016).
The contract is for the provision of all officiating services for all City-operated athletic leagues and
programs, including Adult and Youth Softball, Adult and Youth Flag Football, Adult and Youth
Volleyball, Youth Basketball, and Adult Kickball, as well as tournament play. This blanket contract
sets rates for these sports that can cover league play and tournaments, if held. The rates remain the
same as the previous contract.
Payment for umpire services is made to the Association, prior to each season based on the
scheduled games, who then pays the individual umpires for actual games called. A “true up” is
calculated at the end of each season to verify actual games called with the Association and the Parks
and Recreation Department. Tournaments are handled individually in the same manner.
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0028,Version:1
This Agreement for Services is exempt from competitive bidding in accordance with LGC 252.022(a)
(7), a procurement that is available from only one source.
Budget & Financial Summary:This contract is not to exceed $190,000.00. Funds are budgeted
through the Parks and Recreation Departments General Fund, Recreation Fund and Hotel
Occupancy Tax budgets.
Attachments:
1.Contract 15-124
College Station, TX Printed on 2/6/2015Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0030 Name:Swing Set Repair and Site Work at Bee Creek and
Thomas Park
Status:Type:Presentation Consent Agenda
File created:In control:1/22/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion on rejecting all bids for swing set repair and site work at
Bee Creek and Thomas Park (Bid #14-068).
Sponsors:Amy Atkins
Indexes:
Code sections:
Attachments:Bee Creek Thomas bid tabulation.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on rejecting all bids for swing set repair and site work at
Bee Creek and Thomas Park (Bid #14-068).
Relationship to Strategic Goal: Core Services and Infrastructure
Recommendation(s): Staff recommends rejecting all bids.
Summary: After reviewing bids and scope of work for this project, staff recommends rejecting all bids
for budgetary reasons. Through initial research staff had hoped renovation of existing park equipment
would yield bids that would be a cost savings to the City. Installation of new equipment has shown to
be more cost effective. The project has since been rebid with a change of scope to replacement with
new equipment.
Budget & Financial Summary: Five (5) sealed, competitive bids were received and opened on July
16, 2014. Bid tab #14-068 is attached.
Attachments:
1.Bid tab Number #14-068
College Station, TX Printed on 2/6/2015Page 1 of 1
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City of College Station - Purchasing Division
Bid Tabulation for #14-068
"Swing Set Repair and Site Work at Bee Creek and Thomas Parks"
Open Date: Tuesday, July 16, 2014 @ 4:00 p.m.
Park Description
Bee Creek
Park
Expand concrete curb to meet fall zone requirements.
Remove existing gravel, and concrete debris and haul off.
Install drain line, new concrete curb & concrete base, and
shredded bonded rubber cushioning. Paint existing large
swing set.
$61,530.00 $50,757.00 $50,750.00 $73,030.00 $33,985.00
Thomas
Park
Remove and haul off gravel. Install drain line, concrete
base, and shredded bonded rubber cushioning. Replace
existing swing set with Game Time Prime Time Swings;
product number 12583 and 12584 or equal.
$36,540.00 $33,158.00 $48,000.00 $39,975.00 $24,115.00
Total Bid $98,070.00 $83,915.00 $98,750.00 $113,005.00 $58,100.00
Bid Certification Y Y Y Y Y
Addendums Acknowledged Y Y * Still used
original bid sheet Y Y Y
Bid Bond Y Y Y Y N
Henneberger
Construction, Inc.
Marek Brothers
Construction, Inc.
Dudley
Construction,
LTD
Rock Solid USA Quality Works
Construction, Inc.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0031 Name:Milsoft Utility Solutions and Partner Software
Status:Type:Contract Consent Agenda
File created:In control:1/23/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion regarding the approval of separate contracts with Milsoft
Utility Solutions and with Partner Software, in the amounts of $132,450 and $26,000 respectively, for
the purchase and installation of a Geographic Information System and a Design and Project
Management System.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding the approval of separate contracts with
Milsoft Utility Solutions and with Partner Software,in the amounts of $132,450 and $26,000
respectively,for the purchase and installation of a Geographic Information System and a Design and
Project Management System.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
·Sustainable City
Recommendation(s):
Staff recommends approval of the contract with Milsoft Utility Solutions and Partner Software to
provide and install the software products at the lowest evaluated equivalent first cost to the City.
Summary:
The City of College Station partnered with Bryan Texas Utilities on a joint RFP #103-07-14 to replace
its current AutoCAD based design and mapping system. On June 9, 2014, three (3) responses were
received in response to RFP#103-07-14. These responses were evaluated and ranked using several
factors. Three vendors were invited to perform on-site demonstrations. Based on the RFP responses,
on-site demonstrations and client site visits, the solutions proposed by Milsoft/Partnersoft best meet
the requirements laid out in the RFP#103-07-14.These two products together make a well
integrated solution platform that works seamlessly.
Budget & Financial Summary:
Funds for this project are budgeted and available in the Electric Capital Improvement Projects Fund.
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0031,Version:1
Attachments:
None - Contracts on file in the City Secretary's office
College Station, TX Printed on 2/6/2015Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:215-0032 Name:Electric System Right-of-Way Clearing
Status:Type:Contract Consent Agenda
File created:In control:1/23/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action and discussion regarding the award of a three year contract (contract
no. 15-063; bid no. 15-014) for Electric System Right-of-Way Clearing and Tree Trimming to All
Around Tree Service, Inc. in the amount of $1,279,137.58.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:15-014 Tabulation.pdf
Action ByDate Action ResultVer.
Presentation, possible action and discussion regarding the award of a three year contract (contract
no. 15-063; bid no. 15-014) for Electric System Right-of-Way Clearing and Tree Trimming to All
Around Tree Service, Inc. in the amount of $1,279,137.58.
Relationship to Strategic Goals: (Select all that apply)
·
·Core Services and Infrastructure
·Sustainable City
Recommendation(s):
Staff recommends awarding contract no. 15-063 for Electric System Right-Of-Way Clearing and Tree
Trimming to All Around Tree Service, Inc. in the amount of $1,279,137.58 for a three year contract.
Summary:
This contract is for three (3) years for labor and equipment necessary to provide Electric System
Right-Of-Way Clearing of overhead power lines and the clearing of easements and right of ways for
construction of new power lines. The bid requested firm pricing for three years with each year
specifying areas of the electric system to be trimmed. Standard electric utility practices have
recommended a three (3) year system trimming cycle. The bid document included fiscal funding
provisions so that if for any reason funding is not appropriated for these services, the contract is null
and void.
Budget & Financial Summary:
Request for bids were sent out and four (4) bids were received and opened on Wednesday Dec 17,
2014 at 02:00 pm. The majority of the tree trimming expenses will be funded out of the Electric
Utility’s Departmental Operating Budget. A minor portion will be funded out of the Electric Utility
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0032,Version:2
Capital Improvement Projects fund for new power line extensions. Funds will be budgeted for the tree
trimming over a three year period.
Attachments:
Bid Tab
College Station, TX Printed on 2/6/2015Page 2 of 2
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Bid Tabulation No. 15‐014Electric ROW Tree Trimming ‐ Three Year ContractOpened: Wednesday, December 17, 2014 @ 2:00pm Distribution Circuits #3‐Phase Circuit Length1 Phase Circuit LengthScheduled Quarter3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost(3 Phase + 1 Phase)3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost(3 Phase + 1 Phase)3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost(3 Phase + 1 Phase)3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost(3 Phase + 1 Phase)1 2103 14,769 20,739 1 $8,566.02 $12,028.62 $20,594.64 $12,996.72 $18,250.32 $31,247.04 $28,708.00 $43,743.00 $72,451.00 $19,258.00 $41,095.00$60,353.002 3208 8,956 5,367 1 $5,194.48 $3,112.86 $8,307.34 $7,881.28 $4,722.96 $12,604.24 $8,198.00 $14,258.00 $22,456.00 $24,056.00 $32,154.00 $56,210.003 1102 31,126 10,150 2 $18,053.08 $5,887.00 $23,940.08 $27,390.88 $8,932.00 $36,322.88 $19,831.00 $19,708.00 $39,539.00 $27,325.00 $23,618.00 $50,943.004 2104 14,300 20,425 2 $8,294.00 $11,846.50 $20,140.50 $12,584.00 $17,974.00 $30,558.00 $23,313.00 $39,001.00 $62,314.00 $28,771.00 $70,567.00$99,338.005 2209 12,888 9,300 2 $7,475.04 $5,394.00 $12,869.04 $11,341.44 $8,184.00 $19,525.44 $43,260.00 $19,136.00 $62,396.00 $15,817.00 $15,218.00 $31,035.006 1101 12,794 14,527 3 $7,420.52 $8,425.66 $15,846.18 $11,258.72 $12,783.76 $24,042.48 $12,412.00 $38,904.00 $51,316.00 $14,027.00 $57,828.00 $71,855.007 1205 17,766 16,658 3 $10,304.28 $9,661.64 $19,965.92 $15,634.08 $14,659.04 $30,293.12 $21,384.00 $56,320.00 $77,704.00 $22,194.00 $58,582.00$80,776.008 1206 10,129 0 3 $5,874.82 $0.00 $5,874.82 $8,913.52 $0.00 $8,913.52 $6,515.00 $0.00 $6,515.00 $5,946.95 $0.00 $5,946.959 3103 18,929 7,494 3 $10,978.82 $4,346.52 $15,325.34 $16,657.52 $6,594.72 $23,252.24 $16,941.00 $18,638.00 $35,579.00 $24,560.00 $34,812.00 $59,372.0010 4103 32,367 12,091 4 $18,772.86 $7,012.78 $25,785.64 $28,482.96 $10,640.08 $39,123.04 $17,905.00 $9,369.00 $27,274.00 $21,516.00 $32,048.00$53,564.0011 5103 9,369 0 4 $5,434.02 $0.00 $5,434.02 $8,244.72 $0.00 $8,244.72 $6,313.00 $0.00 $6,313.00 $19,163.00 $0.00 $19,163.0013 5104 18,970 2,229 4 $11,002.60 $1,292.82 $12,295.42 $16,693.60 $1,961.52 $18,655.12 $15,374.00 $917.00 $16,291.00 $10,059.85 $1,800.00 $11,859.8514 6103 22,204 16,060 4 $12,878.32 $9,314.80 $22,193.12 $19,539.52 $14,132.80 $33,672.32 $12,412.00 $16,805.00 $29,217.00 $19,523.00 $68,139.00 $87,662.0015$199,680.00 $119,600.00 $174,096.00 $236,600.002015 Grand Total Transmission & Distribution $457,176.22 $458,054.16 $760,799.00 $1,059,677.802015 Distribution Total $408,252.06 $436,054.16 $683,461.00 $924,677.80Transmission System ROW Clearning and Trimming(84,352 ft of various ROW trimming & brush clearing***)$48,924.16 $22,000.00 $77,338.00 $135,000.00All Around Tree Service, Inc.(Montgomery, TX)Rios Tree Service, Inc.(Boerne, TX)Nelson Tree Service, Inc.(Dayton, OH)ABC Professional Tree Services, Inc.(Webster, TX)2015 Distribution SystemROW Clearing and TrimmingMisc. Hourly 26 Weeks x Crew & Equipment Hourly Rate*
Bid Tabulation No. 15‐014Electric ROW Tree Trimming ‐ Three Year ContractOpened: Wednesday, December 17, 2014 @ 2:00pm Distribution Circuits #3‐Phase Circuit 1 Phase Circuit Scheduled Quarter3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost1 3104 17,372 18,201 1 $10,075.76 $10,556.58 $20,632.34 $15,287.36 $16,016.88 $31,304.24 $12,317.00 $35,290.00 $47,607.00 $8,265.00 $71,434.00$79,699.002 3206 13,429 7,340 1 $7,788.82 $4,257.20 $12,046.02 $11,817.52 $6,459.20 $18,276.72 $13,745.00 $12,018.00 $25,763.00 $21,776.00 $39,489.00 $61,265.003 6205 14,642 26,443 1 $8,492.36 $15,336.94 $23,829.30 $12,884.96 $23,269.84 $36,154.80 $11,703.00 $33,091.00 $44,794.00 $18,181.00 $62,765.00$80,946.004 3101 16,606 25,426 2 $9,631.48 $14,747.08 $24,378.56 $14,613.28 $22,374.88 $36,988.16 $28,197.00 $74,552.00 $102,749.00 $40,500.00 $95,675.00 $136,175.005 5208 1,601 0 2 $928.58 $0.00 $928.58 $1,408.88 $0.00 $1,408.88 $2,444.00 $0.00 $2,444.00 $3,100.00 $0.00 $3,100.006 5311 22,136 1,386 2 $12,838.88 $803.88 $13,642.76 $19,479.68 $1,219.68 $20,699.36 $17,870.00 $2,139.00 $20,009.00 $25,000.00 $1,500.00 $26,500.007 3102 22,241 13,753 3 $12,899.78 $7,976.74 $20,876.52 $19,572.08 $12,102.64 $31,674.72 $24,846.00 $19,908.00 $44,754.00 $43,562.00 $30,000.00$73,562.008 4102 6,581 268 3 $3,816.98 $155.44 $3,972.42 $5,791.28 $235.84 $6,027.12 $6,722.00 $0.00 $6,722.00 $3,200.00 $2,100.00 $5,300.009 4207 7,012 0 3 $4,066.96 $0.00 $4,066.96 $6,170.56 $0.00 $6,170.56 $2,643.00 $0.00 $2,643.00 $3,100.00 $0.00 $3,100.0010 5207 13,500 3,667 3 $7,830.00 $2,126.86 $9,956.86 $11,880.00 $3,226.96 $15,106.96 $7,633.00 $4,278.00 $11,911.00 $12,098.00 $6,320.00 $18,418.0011 5310 7,896 227 3 $4,579.68 $131.66 $4,711.34 $6,948.48 $199.76 $7,148.24 $5,395.00 $0.00 $5,395.00 $10,150.00 $1,000.00 $11,150.0012 2102 25,616 30,202 4 $14,857.28 $17,517.16 $32,374.44 $22,542.08 $26,577.76 $49,119.84 $16,487.00 $56,831.00 $73,318.00 $10,188.00 $51,251.00 $61,439.0013 2205 2,017 0 4 $1,169.86 $0.00 $1,169.86 $1,774.96 $0.00 $1,774.96 $1,423.00 $0.00 $1,423.00 $3,330.00 $0.00 $3,330.0014 5312 30,595 6,821 4 $17,745.11 $3,956.18 $21,701.29 $26,923.60 $6,002.48 $32,926.08 $46,732.00 $1,528.00 $48,260.00 $46,900.00 $7,500.00 $54,400.0015$199,680.00 $119,600.00 $174,096.00 $243,698.002016 Grand Total Distribution $393,967.25 $414,380.64 $611,888.00 $862,082.002016 Distribution System ROW Clearing and TrimmingAll Around Tree Service, Inc.(Montgomery, TX)Rios Tree Service, Inc.(Boerne, TX)Nelson Tree Service, Inc.(Dayton, OH)ABC Professional Tree Services, Inc.(Webster, TX)Misc. Hourly 26 Weeks x Crew & Equipment Hourly Rate
Bid Tabulation No. 15‐014Electric ROW Tree Trimming ‐ Three Year ContractOpened: Wednesday, December 17, 2014 @ 2:00pm Distribution Circuits #3‐Phase Circuit 1 Phase Circuit Scheduled Quarter3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost3 Phase Cost(Lump Sum)1 Phase Cost(Lump Sum)Circuit Total Cost1 2206 8,169 4,118 1 $4,738.02 $2,388.44 $7,126.46 $7,188.72 $3,623.84 $10,812.56 $10,678.00 $13,138.00 $23,816.00 $19,554.00 $35,949.00 $55,503.002 2207 3,080 0 1 $1,786.40 $0.00 $1,786.40 $2,710.40 $0.00 $2,710.40 $5,653.00 $0.00 $5,653.00 $1,575.00 $0.00 $1,575.003 2208 6,388 3,366 1 $3,705.04 $1,952.28 $5,657.32 $5,621.44 $2,962.08 $8,583.52 $5,193.00 $7,027.00 $12,220.00 $11,824.00 $14,065.00 $25,889.004 3207 11,853 16,174 1 $6,874.74 $9,380.92 $16,255.66 $10,430.64 $14,233.12 $24,663.76 $13,539.00 $37,422.00 $50,961.00 $9,630.00 $80,000.00 $89,630.005 7103 479 230 1 $277.82 $133.40 $411.22 $421.52 $202.40 $623.92 $1,629.00 $0.00 $1,629.00 $6,750.00 $8,500.00 $15,250.006 7104 35,709 15,564 1 $20,711.22 $9,027.12 $29,738.34 $31,423.92 $13,696.32 $45,120.24 $11,090.00 $9,979.00 $21,069.00 $18,488.00 $13,530.00 $32,018.007 2101 9,522 609 2 $5,522.76 $353.22 $5,875.98 $8,379.36 $535.92 $8,915.28 $12,623.00 $306.00 $12,929.00 $19,500.00 $2,500.00 $22,000.008 4104 25,374 267 2 $14,716.92 $154.86 $14,871.78 $22,329.12 $234.96 $22,564.08 $4,429.00 $1,018.00 $5,447.00 $6,500.00 $2,500.00 $9,000.009 4208 27,515 1,080 2 $15,958.70 $626.40 $16,585.10 $24,213.20 $950.40 $25,163.60 $16,601.00 $0.00 $16,601.00 $51,600.00 $4,000.00 $55,600.0010 6101 13,658 11,337 2 $7,921.64 $6,575.46 $14,497.10 $12,019.04 $9,976.56 $21,995.60 $12,825.00 $19,249.00 $32,074.00 $24,500.00 $57,953.00 $82,453.0011 7208 14,225 0 2 $8,250.50 $0.00 $8,250.50 $12,518.00 $0.00 $12,518.00 $3,766.00 $0.00 $3,766.00 $9,095.00 $0.00 $9,095.0012 2310 13,006 9,728 3 $7,543.48 $5,642.24 $13,185.72 $11,445.28 $8,560.64 $20,005.92 $8,540.00 $17,415.00 $25,955.00 $10,500.00 $23,700.00 $34,200.0013 2311 16,289 16,418 3 $9,447.62 $9,522.44 $18,970.06 $14,334.32 $14,447.84 $28,782.16 $25,143.00 $53,470.00 $78,613.00 $20,303.00 $37,780.00$58,083.0014 3205 25,160 25,703 3 $14,561.48 $14,907.74 $29,469.22 $22,140.80 $22,618.64 $44,759.44 $43,784.00 $54,079.00 $97,863.00 $54,300.00 $86,500.00 $140,800.0015 2312 6,911 3,323 4 $4,008.38 $1,927.34 $5,935.72 $6,081.68 $2,924.24 $9,005.92 $9,410.00 $3,667.00 $13,077.00 $12,370.00 $6,375.00 $18,745.0016 4101 11,613 4,618 4 $6,735.54 $2,678.44 $9,413.98 $10,219.44 $4,063.84 $14,283.28 $3,257.00 $0.00 $3,257.00 $5,000.00 $6,750.00 $11,750.0017 4206 8,287 4,092 4 $4,806.46 $2,373.36 $7,179.82 $7,292.56 $3,600.96 $10,893.52 $2,491.00 $1,017.00 $3,508.00 $14,900.00 $9,500.00 $24,400.0018 5101 13,813 165 4 $8,011.54 $95.70 $8,107.24 $12,155.44 $145.20 $12,300.64 $6,709.00 $0.00 $6,709.00 $4,000.00 $4,500.00 $8,500.0019 6102 8,959 295 4 $5,196.22 $171.11 $5,367.33 $7,883.92 $259.60 $8,143.52 $6,212.00 $0.00 $6,212.00 $12,500.00 $1,000.00 $13,500.0020 6104 3,661 2,899 4 $2,123.38 $1,681.42 $3,804.80 $3,221.68 $2,551.12 $5,772.80 $610.00 $1,528.00 $2,138.00 $1,500.00 $1,500.00 $3,000.0021 6206 8,492 1,550 4 $4,925.36 $899.00 $5,824.36 $7,472.96 $1,364.00 $8,836.96 $8,142.00 $1,627.00 $9,769.00 $12,720.00 $7,000.00 $19,720.0015$199,680.00 $119,600.00 $174,096.00 $251,008.942017 Grand Total Distribution $427,994.11 $466,055.12 $607,362.00 $981,719.942017 Distribution System ROW Clearing and TrimmingAll Around Tree Service, Inc.(Montgomery, TX)Rios Tree Service, Inc.(Boerne, TX)Nelson Tree Service, Inc.(Dayton, OH)ABC Professional Tree Services, Inc.(Webster, TX)Misc. Hourly 26 Weeks x Crew & Equipment Hourly Rate*
Bid Tabulation No. 15‐014Electric ROW Tree Trimming ‐ Three Year ContractOpened: Wednesday, December 17, 2014 @ 2:00pm All Around Tree Service, Inc.Rios Tree Service, Inc.Nelson Tree Service, Inc.ABC Professional Tree Services, Inc.$457,176.22$458,054.16 $760,799.00 $1,059,677.80$393,967.25 $414,380.64 $611,888.00 $862,082.00$427,994.11 $466,055.12 $607,362.00 $981,719.94$1,279,137.58 $1,338,489.92 $1,980,049.00 $2,903,479.74All Around Tree Service, Inc.Rios Tree Service, Inc.Nelson Tree Service, Inc.ABC Professional Tree Services, Inc.$14.00 $18.00 $22.58 $26.50$18.00 $19.15 $23.78 $27.50$34.00 $22.10 $24.98 $28.50$42.00 $24.80 $28.56 $29.50All Around Tree Service, Inc.Rios Tree Service, Inc.Nelson Tree Service, Inc.ABC Professional Tree Services, Inc.$23.00 $13.00 $10.00 $26.50No Bid$1.00 $0.00 $1.50$24.00 $8.95 $16.50 $23.00$18.50 $6.00 $5.00 $7.50$18.50 $2.00 $36.00 $65.00NOTES: All Around Tree Service, Inc.: Miscalculated Bid Items 9, 10, 19 and Grand Total Distribution for 2017. The highlighted totals above are correct.Hydraulic Dump TruckPower SawBucket Truck or Ariel LiftBrush ChipperTractor/Mower(per hour utilized)Payroll Charges(per man hour)Equipment Charges(per crew hour)2016 Grand Total ‐ Distribution2015 ‐ 2017 CONTRACT TOTALClass C TrimmerClass B TrimmerClass A TrimmerForemanSUMMARY2015 Grand Total ‐ Transmission & Distribution2016 Grand Total ‐ Distribution
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0044 Name:Auto Parts
Status:Type:Presentation Consent Agenda
File created:In control:1/27/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion on approving an annual price agreement for the
purchase of auto parts, shop equipment and services from NAPA Auto Parts (College Station, TX)
through the Purchasing Solutions Alliance (PSA) contract for the amount of $80,000.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Attachment - PSA Contract Summary.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving an annual price agreement for the purchase of
auto parts,shop equipment and services from NAPA Auto Parts (College Station,TX)through the
Purchasing Solutions Alliance (PSA) contract for the amount of $80,000.
Relationship to Strategic Goals:(Select all that apply)
1.Financially Sustainable City
Recommendation(s):Staff recommends approval of an annual price agreement to purchase various
auto parts,shop equipment and related services from NAPA Auto Parts through the Purchasing Solutions
Alliance (PSA)contract (#09-102).The estimated annual expenditure of $80,000 is based on the average
amount spent on automotive and truck parts since January 2014 and the anticipated needs for existing
vehicles and new vehicles being added to inventory this fiscal year.
Summary:Summary:NAPA Auto Parts is the local (College Station,TX)PSA contract dealer for auto
parts,shop equipment and services.PSA is a purchasing cooperative for public agencies.All products
and services available for purchase through PSA contracts have been competitively bid and awarded and
satisfy any State law requirements relating to competitive bids or proposals.Contingent upon Council
approval,a blanket purchase order will be issued for the term of February 1,2015 through January 30,
2016.
Budget &Financial Summary:Purchases of auto parts are made through an inventory account as
budgeted and available in the Fleet Maintenance Funds.Charges are made to the various departments
for vehicle maintenance based on the average annual cost for each piece of equipment.
Reviewed and Approved by Legal:N/A
Attachments:Summary of PSA Contract #09-102
College Station, TX Printed on 2/6/2015Page 1 of 1
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PSA Contract No. 09-102
Auto Parts, Shop Equipment and Services
Contract Details
Vendor POC:
Genuine Parts Company (d.b.a. NAPA Auto Parts)
Robert L. Parks, Division Sales Manager
Phone: (214) 414-1702
Cell: (210) 317-6534
Email: Robert_L_Parks@genpt.com
Contract: All inclusive selection of automotive parts and accessories, shop and service equipment,
classroom and online training services, and integrated business solutions (on-site supplier owned inventory
management).
Contract Term: 03.19.2013 through 03.18.2014 – One (1) Annual Extension Remaining.
Orders: PSA Members may place orders via phone, fax, email or through the NAPA online ordering system.
Pricing: Discount from NAPA’s Nationally Published Electronic Internet Price List. Reference PSA Contract
No. 09-102 to the NAPA store/location (corporate owned and/or privately owned) your entity orders through;
NAPA Major Account No. 342 and NAPA Pricing Profile should be set at 9075.
Click here to download the PSA Contract 09-102 pricing discount schedule in pdf format.
Delivery: 1. F.O.B. to customer’s destination, full freight allowed. Deliveries within 10 miles of a NAPA
facility are made within 1 hour of the time order is received and during normal business hours for in-stock
parts. For customers who are more than 10 miles from a NAPA facility but less than 30 miles, receive same
day delivery on in-stock parts.
Or
2. F.O.B. to customer’s destination, full freight allowed. Deliveries greater than 30 miles are shipped via UPS
ground or other Common Carrier. Orders less than $300 will be charged actual UPS or Common Carrier
freight cost.
Or
3. Freight costs will be applied to parts/equipment that are not stocked within NAPA local stores and have to
be assigned to one of NAPA’s distribution centers.
Returns: Any NAPA product that is new and in sellable condition can be returned at anytime without any
restocking fees. Items that are used and found to be unsatisfactory to an End User for any reason are
returnable during the manufactures warranty period for a free replacement. All purchases will be tracked;
therefore, no proof of purchase is required from customer to process a return.
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12/3/2013http://www.bvcog.org/programs/purchasing-solutions-alliance/cooperative-contracts/napa-...
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0046 Name:Investment Policy and Strategy
Status:Type:Presentation Consent Agenda
File created:In control:1/28/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action and discussion on a resolution revising the City’s Investment Policy that
was approved by Resolution 10-20-14-2e to include a section allowing the use of certain investments
related to the City’s Municipal Utility
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Investment Policy 2015 Revised 1-23-15.pdf
Resolution - Investment Policy FY15 Rev.pdf
Action ByDate Action ResultVer.
Presentation, possible action and discussion on a resolution revising the City's Investment Policy that was
approved by Resolution 10-20-14-2e to include a section allowing the use of certain investments related
to the City's Municipal Utility
Recommendation(s):Staff recommends review and approval of the resolution.
Summary: The Public Funds Investment Act requires an annual review and approval of the City's
investment policy and investment strategies. The Act further requires the following:
(1) that the governing body adopt a written instrument by rule, order, ordinance, or resolution
stating that it has reviewed the investment policy and investment strategies, and
(2) that the written instrument so adopted records any changes to either the investment policy
or investment strategies.
The City's investment policy was reviewed and approved on October 20, 2014. At the January 22, 2015
City Council Meeting an ordinance was approved authorizing participation in the ERCOT congestion
revenue rights (CRR) market and outlined procedures for managing risk exposure and the maintenance of
associated documents for this program. It is also necessary to revise the City's Investment Policy to allow
for participation in the CRR market as provided in the Risk Management Policy.
Section V. Suitable and Authorized Investments has been revised to add the following:
Authorized Investment, Municipal Utility
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code: Chapter 2256, Section 2256.0201 of the Public Funds Investment Act. The City must
comply with the regulations of the Commodity Futures Trading Commission and the Securities and Exchange
Commission. If there is a conflict between the municipal charter of the
municipality and Chapter 2256, Section 2256.0201, this chapter prevails.
Budget & Financial Summary:None
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0046,Version:1
Reviewed and Approved by Legal:Yes
Attachments:
1. Revised Investment Policy and Strategy
2. Resolution
College Station, TX Printed on 2/6/2015Page 2 of 2
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___________________________________________________________
Investment Strategy and Policy
2015
Approved by Council
October 20, 2014
Revised: February 12, 2015
___________________________________________________________
Table of Contents
INVESTMENT STRATEGY ______________________________________________ 3
I. POLICY _____________________________________________________ 4
II. SCOPE _____________________________________________________ 4
III. INVESTMENT OBJECTIVES ___________________________________________ 4
Safety ________________________________________________________________________________________________ 4
Liquidity ______________________________________________________________________________________________ 5
Yield _________________________________________________________________________________________________ 5
IV. RESPONSIBILITY AND CONTROL ________________________________________ 5
Delegation of Authority _________________________________________________________________________________ 5
Cash Flow Analysis ____________________________________________________________________________________ 5
Training Requirement __________________________________________________________________________________ 5
Internal Controls _______________________________________________________________________________________ 6
Prudence _____________________________________________________________________________________________ 6
Ethics and Conflicts of Interest___________________________________________________________________________ 6
V. SUITABLE AND AUTHORIZED INVESTMENTS __________________________________ 7
Portfolio Management __________________________________________________________________________________ 7
Investments ___________________________________________________________________________________________ 7
Exemption for Existing Investments ______________________________________________________________________ 8
Loss of Required Rating ________________________________________________________________________________ 8
VI. INVESTMENT PARAMETERS __________________________________________ 9
Maximum Maturities ____________________________________________________________________________________ 9
Diversification _________________________________________________________________________________________ 9
VII. FINANCIAL INSTITUTIONS AND DEALERS____________________________________ 9
Depository ____________________________________________________________________________________________ 9
Authorized Brokers/Dealers ____________________________________________________________________________ 10
Competitive Bids _____________________________________________________________________________________ 11
Delivery vs. Payment __________________________________________________________________________________ 11
VIII. SAFEKEEPING OF SECURITIES _______________________________________ 11
Safekeeping Agreement________________________________________________________________________________ 11
Safekeeping and Custody ______________________________________________________________________________ 11
Collateralization ______________________________________________________________________________________ 11
IX. PERFORMANCE STANDARDS _________________________________________ 12
Performance Standards ________________________________________________________________________________ 12
Performance Benchmark _______________________________________________________________________________ 12
X. REPORTING __________________________________________________ 12
Methods _____________________________________________________________________________________________ 12
Marking to Market _____________________________________________________________________________________ 12
XI. INVESTMENT POLICY ADOPTION _______________________________________ 12
QUALIFIED BROKERS/DEALERS _________________________________________ 13
GLOSSARY OF COMMON TREASURY TERMINOLOGY _______________________________ 14
Revised: January 2015 2
INVESTMENT STRATEGY
The City of College Station will pursue a passive investment strategy. Investments will be
purchased with the intent of holding to maturity and will only be sold early under exceptional
circumstances. In purchasing investments, the investment officer will attempt to follow a ladder
strategy to ensure that the portfolio will have at least one investment maturing every month.
Investment priorities are as follows:
1. Suitability - Any investment allowed under the Investment Policy is suitable.
2. Preservation and Safety of Principal - Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operational requirements that might reasonably be anticipated.
4. Marketability - Investments should have an active and efficient secondary market to
enable the City to liquidate investments prior to the maturity if the need should arise.
5. Diversification - The Investment Officer will attempt to maintain a diversified portfolio
with regard to security type, financial institution providing the security, and maturity.
6. Yield - The City’s investment portfolio shall be designed with the objective of attaining
the maximum rate of return throughout budgetary and economic cycles, taking into
account the City’s risk constraints and the cash flow characteristics of the portfolio.
Revised: January 2015 3
CITY OF COLLEGE STATION
INVESTMENT POLICY
The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended (”PFIA”
herein), requires each city to adopt rules governing its investment practices and to define the
authority of the investment officer. The following Investment Policy addresses the methods,
procedures, and practices that must be exercised to ensure effective and judicious fiscal
management of the City of College Station funds.
I. POLICY
It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner,
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the City and conforming to all federal, state and local statutes
governing the investment of public funds.
II. SCOPE
This investment policy applies to all the financial assets held by the City. These funds are defined
in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund Special Revenue Funds
Debt Service Fund Capital Projects Funds
Enterprise Funds Internal Service Funds
Any new funds created by the City will be subject to this policy unless specifically exempted by
the City Council. To maximize the effective investment of assets, all funds mentioned above will
pool their cash balances for investment purposes. The income derived from investing activities
will be distributed to the various funds based on calculation of their average balances.
III. INVESTMENT OBJECTIVES
The City of College Station shall manage and invest its cash with three primary objectives, listed
in order of priority: safety, liquidity and yield. The safety of the principal invested always remains
the primary objective.
Safety
Safety of Principal is the foremost objective of the City. Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
Revised: January 2015 4
Liquidity
The City’s investment portfolio will remain liquid to enable the City to meet all operational
requirements that might reasonably be anticipated.
Yield
The City shall invest funds in investments that earn a competitive market yield consistent with
stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary
objectives shall be to obtain a fair market yield and to minimize the costs associated with the
investment of such funds within the constraints of the investment policy and applicable bond
covenants.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority
The Assistant City Manager or his Designee is designated the City’s Investment Officer. The
Investment Officer shall be responsible for the investment of funds consistent with this Policy, and
shall have the authority necessary to carry out such responsibilities. An investment committee
consisting of the Investment Officer and at least two other staff members designated by the City
Manager will also be formed. This committee will be responsible for selecting eligible
broker/dealers, reviewing, and updating the investment policy annually. All participants in the
investment process shall seek to act responsibly as custodians of the public trust.
The Investment Officer shall establish written procedures for the operation of the investment
program consistent with this investment policy. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by
the Investment Officer. The Investment Officer shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of subordinate officials.
Cash Flow Analysis
Supplemental to the financial and budgetary systems, the Investment Officer will maintain a
cash flow forecasting process designed to monitor and forecast cash positions for investment
purposes. Cash flow analysis will include the historical researching and monitoring of specific
cash flow items, payables and receivables as well as overall cash position and patterns.
Training Requirement
In order to ensure the quality and capability of investment management, the Assistant City
Manager and the Investment Officer shall:
Revised: January 2015 5
- attend at least one training session within 12 months of assuming duties and
containing not less than 10 hours of instruction from an independent source approved
by the governing board or a designated investment committee;
- receive training which includes education in investment controls, security risks, strategy
risks, market risks, diversification of the investment portfolio, and compliance with the
PFIA; and
- attend a training session not less than once each state fiscal biennium (beginning on
the first day of the fiscal year and consisting of two consecutive fiscal years after that
date) and receive not less than10 hours of training from an independent source
approved by the governing board or a designated investment committee.
Internal Controls
The Investment Officer shall establish an annual process of independent review by an external
auditor. This review will provide internal control by assuring compliance with policies and
procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal
year.
Prudence
Investments shall be made with the judgment and care which persons of prudence, discretion and
intelligence exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with written procedures and the investment policy and exercising due
diligence shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could impair
their ability to make impartial investment decisions. Employees and investment officials shall
disclose to the City Manager any material financial interest in financial institutions that conduct
business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City, particularly with
regard to the time of purchases and sales. Employees and investment officials shall refrain from
undertaking personal investment transactions with the same individual with which business is
conducted on behalf of the City.
Revised: January 2015 6
On an annual basis, the Investment officials shall sign a statement acknowledging that they are
in compliance with Section 2256.005 (i) of the Public Funds Investment Act.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash
flow requirements and investments are purchased with the intent to be held until maturity.
Investments
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections 2256.013
through 2256.016 of the Public Funds Investment Act. Investment of funds in any instrument or
security not authorized for investment under the Act is prohibited.
• Authorized
1. Direct obligations of the United States government: U.S. Treasury Bills, U.S. Treasury
Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing obligations
for which the principal and interest are guaranteed by the full faith and credit of the
United States government and rated not less than A or its equivalent by at least one
nationally recognized investment rating firm.
2. Federal Agencies and Instrumentalities including but not limited to, discount notes,
callables and debentures of the Federal National Mortgage Association (FNMA), the
Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the
Federal Home Loan Mortgage Corporation (FHLMC).
3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation
(FDIC) or its successor, or the National Credit Union Share Insurance Fund or its
successor, in state or national banks. Any deposits exceeding FDIC insurance limits
shall be collateralized at 102% of the face amount of the Certificate of Deposit by
securities listed in 1 - 2 above and held by the City's custodial bank or the custodial
bank of the institution the CD’s are held. Bids for Certificates of Deposit may be
solicited orally, in writing, electronically or using any combination of these methods.
4. Repurchase Agreements with a defined termination date of 90 days or less
collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral
must have a minimum market value of 102% of the repurchase agreement, and must
be held by the custodian bank or other independent third-party custodian contracted
by the City. Bond proceeds may be invested in flexible repurchase agreements with
maturity dates not exceeding the expected final project expenditure if a formal bidding
process is followed and properly documented for IRS purposes.
Revised: January 2015 7
5. Commercial Paper maturing within 180 days carrying a minimum rating not less than
A-1 or P-1 or equivalent by two nationally recognized rating agencies, or; rated not
less than A-1 or P-1 equivalent by one nationally recognized rating agency plus
secured by an irrevocable letter of credit issued by a domestic bank.
6. AAA-rated Money Market Mutual Funds registered with the Securities and Exchange
Commission that invest exclusively in investments described in this section.
7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act
that follow the requirements in the Public Funds Investment Act and which have been
specifically approved by the City.
• Not Authorized
The following security types are not permitted:
1. Obligations whose payment represents the coupon payments of the underlying mortgage-
backed security collateral and pays no principal (IO’s);
2. Obligations whose payment represents the principle stream from the underlying mortgage-
backed security collateral and bears no interest (PO’s);
3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of
greater than 10 years; and
4. Any security, the interest rate of which is determined by an index that adjusts opposite to
the changes in the Market index (inverse floaters).
Authorized Investment, Municipal Utility
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code: Chapter 2256, Section 2256.0201 of the Public Funds Investment Act. The
City must comply with the regulations of the Commodity Futures Trading Commission and the
Securities and Exchange Commission. If there is a conflict between the municipal charter of the
municipality and Chapter 2256, Section 2256.0201, this chapter prevails.
Exemption for Existing Investments
Any investment, which was authorized at the time of purchase, shall not be required to be
liquidated.
Loss of Required Rating
If any security that requires a minimum investment rating is downgraded below that minimum
rating subsequent to purchase, it will no longer be considered an authorized investment. As a
result, the City shall take all prudent measures to liquidate the security in effort to preclude or
reduce principle loss. The City will select a different approved broker/dealer each quarter to verify
Revised: January 2015 8
the ratings of securities held. Local Government Pools ratings will be verified quarterly by
checking their websites.
VI. INVESTMENT PARAMETERS
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in securities
maturing more than five years from the date of purchase. Additionally, the City will maintain a
dollar-weighted average maturity of two years or less.
Diversification
It is the intent of the City to diversify the investment instruments within the portfolio to avoid
incurring unreasonable risks inherent in over-investing in specific instruments, individual financial
institutions or maturities. The asset allocation in the portfolio should be flexible depending upon
the outlook for the economy and the securities markets. If conditions warrant, the guidelines below
may be exceeded by approval of the Investment Committee.
With the exception of U.S. Treasury securities, authorized pools, and the City’s depository
accounts, the City may not invest more than 30% of the City’s investment portfolio with a single
financial institution. In addition, the following maximum limits, by instrument, are established for
the City’s total portfolio:
1. U.S. Treasury Securities 100%
2. Agencies and Instrumentalities 70%
3. Certificates of Deposits 40%
4. Money Market Mutual Funds 30%
5. Repurchase Agreements 20%
6. Commercial Paper 20%
7. Authorized Pools 70%
VII. FINANCIAL INSTITUTIONS AND DEALERS
Depository
At least every three to five years a Depository shall be selected through the City’s banking
services procurement process, which shall include a formal request for application (RFA). The
selection of a depository will be determined by competitive bid and evaluation of bids will be
based on the following selection criteria:
• The ability to qualify as a depository for public funds in accordance with state and
local laws.
Revised: January 2015 9
• The ability to provide requested information or financial statements for the period
specified.
• The ability to meet all requirements in the banking RFA.
• Complete response to all required items on the bid form.
• Lowest net banking service cost, consistent with the ability to provide an
appropriate level of service.
• The credit worthiness and financial stability of the bank.
The bank depository contract is subject to Council approval. During the term of the contract,
additional accounts may be established. The City may open a cash money market account with
its approved depository bank. Accounts held by the approved bank are to be collateralized at
no less than 105%. Two authorized signers on the City’s accounts must approve the
establishment of new accounts.
Authorized Brokers/Dealers
The Investment Officer shall maintain a list of financial institutions authorized to provide
investment services. In addition, a list will also be maintained of approved security broker/dealers
selected by credit worthiness who are authorized to provide investment services in the State of
Texas. These may include “primary” or regional dealers that qualify under SEC rule 15C3-1. No
public deposit shall be made except in a qualified public depository as established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for investment
transactions must supply the Investment Officer with a completed Broker/Dealer Questionnaire
and Certification, which shall include the following:
• An audited financial statement for the most recent period.
• Proof of certification by the Financial Industry Regulatory Authority (FINRA).
• Proof of current registration with the State Securities Commission.
Financial institutions eligible to transact investment business with the City shall be presented a
written copy of this Investment Policy.
Additionally, the qualified representative of the business organization seeking to transact
investment business shall execute a written instrument substantially to the effect that the
qualified representative has received and reviewed this Investment Policy, and acknowledged
that the organization has implemented reasonable procedures and controls in an effort to
preclude imprudent investment activities with the City.
The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the
written agreement described above and current audited financial statements.
Annually, the Investment Committee shall review and revise the list as needed. The Committee
will consider any new firms that have submitted the required documentation and review the
performance of the previously approved firms. Any modifications to the list will be submitted to
Council for their review, approval and adoption.
Revised: January 2015 10
Competitive Bids
Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is
receiving fair market value/price for the investment. Security transactions that may be purchased
without competitive offers include: a) transactions with money market mutual funds b) local
government investment pools and c) new securities still in syndicate and priced at par.
Delivery vs. Payment
All securities transaction, including collateral for repurchased agreements, shall be purchased
using the delivery vs., payment method with the exception of investment pools and mutual funds.
Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES
Safekeeping Agreement
The City shall contract with a bank or banks for the safekeeping of securities either owned by the
City as part of its investment portfolio or held as collateral to secure demand or time deposits.
Safekeeping and Custody
Safekeeping and custody of securities and collateral shall be in accordance with state law.
Securities and collateral will be held by a third party custodian designated by the Investment
Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with
which the securities are deposited. Original safekeeping receipts shall be obtained.
Collateralization
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to
require full collateralization of all investments and funds on deposit with a depository bank, other
than investments, which are obligations of the U.S. government, its agencies and
instrumentalities, and government sponsored enterprises. In order to anticipate market changes
and provide a level of security for all funds, the collateralization level will be 102% of market value
of principal and accrued interest on deposits or investments less than an amount insured by the
FDIC. The collateralization level of the City’s depository accounts will be no less than 105%.
Collateral will always be held by an independent third party with whom the City has a current
custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the City and retained.
The right of collateral substitution is granted.
Revised: January 2015 11
IX. PERFORMANCE STANDARDS
Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and cash flow needs.
Performance Benchmark
Given the passive investment strategy of the City, the benchmark to be used by the Investment
Officer to determine whether market yields are being achieved shall be the average closing yield
during the reporting period comparable to the portfolios dollar-weighted average maturity in days.
X. REPORTING
Methods
Not less than quarterly and within a reasonable time after the end of the period reported, the
Investment Officer should prepare and submit to the City Council a written report of the investment
transactions for all funds of the City for the preceding reporting period. The report must:
• describe in detail the investment position of the City on the date of the report,
• be prepared jointly by all the Investment Officers if the City appoints more than one,
• be signed by all Investment Officials,
• contain a summary statement of each pooled fund group that states the beginning
market value for the reporting period,
• state the book value and the market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested,
• state the maturity date of each separately invested asset that has a maturity date,
• state the fund for which each individual investment was acquired,
• state all accrued interest payable; and
• state the compliance of the investment portfolio as it relates to this Policy and
Investment Act.
Marking to Market
The market values of the City’s investments shall be obtained from a reliable outside source,
which has access to investment market values. Marketing to Market will be done at least quarterly.
XI. INVESTMENT POLICY ADOPTION
The City’s investment policy and investment strategies must be adopted annually by resolution of
the City Council even if there are no changes. The City Council shall review the policy annually
and they must approve any changes or modifications made thereto.
Revised: January 2015 12
QUALIFIED BROKERS/DEALERS
Costal Securities, Inc. Vining Sparks
Tony Sekaly
5555 San Felipe, Suite 2200 775 Ridge Lake Boulevard
Houston, Texas 77056 Memphis, Tennessee 38120
Phone: (713)435-4328 Phone: (901)681-1008
Deutsche Bank Alex Brown First Southwest Securities
Linda Calloway
700 Louisiana Street, Suite 1500 300 West 6th Street, Suite 1940
Houston, TX 77002 Austin, TX 78701
Phone: (832)239-3311 Phone: (512)481-2040
First Empire Securities American Momentum (CD’s only)
1100 Motor Parkway, 2nd Floor Five Momentum Blvd.
Hauppauge, NY 11788 College Station, TX 77845
Phone: (631)979-0097 Phone: (979)599-9349
INVESTMENT POOLS
TexPool TexSTAR
600 Travis Street, Suite 7200 325 North St. Paul, Suite 800
Houston, TX 77002 Dallas, TX 75201
Phone: (866)891-7665 Phone: (800)839-7827
DEPOSITORY BANK
Branch Banking & Trust (BB&T)
2717 Texas Avenue South
College Station, Texas 77840
(979)260-1482
Revised: January 2015 13
GLOSSARY OF COMMON TREASURY TERMINOLOGY
Accrued Interest - The accumulated interest due on a bond as of the last interest payment
made by the issuer.
Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies
are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies
(FSAs) are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association
(FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Asked - The price at which securities are offered.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with
a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not position. In the money market, brokers are active in
markets in which banks buy and sell money and in interdealer markets.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is
usually at a slight premium to the bond's original issue price to compensate the holder for loss
of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the
same day that the transaction is initiated.
Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Revised: January 2015 14
Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of
College Station. It includes combined statements and basic financial statements for each
individual fund and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and contractual
provision, extensive introductory material, and a detailed statistical section.
Coupon Rate - The annual rate of interest received by an investor from the issuer of certain
types of fixed-income securities. It is also known as the interest rate.
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality
ratings are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays
for the securities when they are delivered either to the purchaser or his/her custodian.
Discount - The amount by which the par value of a security exceeds the price paid for the
security.
Discount Security – Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
Diversification - A process of investing assets among a range of security types by sector,
maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed-income security. This calculation is based
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
Revised: January 2015 15
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions may lend
fed funds to each other overnight or on a longer basis. They may also transfer funds among
each other on a same-day basis through the Federal Reserve banking system. Fed funds are
considered immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to
various classes of institutions and individuals, e.g. S&L’s small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank
deposits, currently up to $250,000 per depository account through December 31, 2013. On
January 1, 2014, the standard insurance amount will return to $100,000.
Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and
loan associations. The Federal Home Loan Banks play a role similar to that played by the
Federal Reserve Bank versus member commercial banks.
Federal National Mortgage Association (FNMA) – A government –sponsored enterprise
(GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary
mortgage market. Fannie Mae is a publicly traded company which operates under a
congressional charter that directs Fannie Mae to channel its efforts into increasing the
availability and affordability of homeownership for low-, moderate-, and middle-income
Americans.
Federal Open Market Committee (FOMC) – Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the other Presidents serve on a
rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in the open market as a means of influencing
the volume of bank credit and money.
Federal Reserve System – The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
about 5,700 commercial banks that are members of the system.
Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Government Securities - An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed-income security to increase or decrease in value.
Revised: January 2015 16
Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent
third party for custodial safekeeping.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which
their money is pooled as a method for managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security is
adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Money Market – The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
Revised: January 2015 17
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual funds are
regulated by the Investment Company Act of 1940.
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares
outstanding)
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par
value of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Portfolio – Collection of securities held by an investor.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower
yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the
issuer's business, the proposed use of proceeds, the experience of the issuer's management,
and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Rate of Return – The yield obtainable on a security based on its purchases price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a
specified price to a second party and a simultaneous agreement of the first party to repurchase
the securities at a specified price or at a specified later date.
Revised: January 2015 18
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
90-day average maturity on investments, to help maintain a constant net asset value of one
dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Secondary Market – A market made for the purchase and sale of outstanding issues following
the initial distribution.
Securities & Exchange Commission – Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is
used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a
single maturity. The issuer usually agrees to make periodic payments into a sinking fund for
mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of the
portfolio. For mutual funds, return on an investment is composed of share price appreciation
plus any realized dividends or capital gains. This is calculated by taking the following
components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital
gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.
The yields on these bills are monitored closely in the money markets for signs of interest rate
trends.
Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of
more than ten years and issued in minimum denominations of $1,000. Treasury bonds make
interest payments semi-annually and the income that holders received is only taxed at the
federal level.
Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and
maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S.
government or through banks.
Revised: January 2015 19
Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities maintain a
maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net
capital ratio. Indebtedness covers all money owned to a firm, including margin loans and
commitments to purchase securities. This is one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted
into cash.
Volatility - A degree of fluctuation in the price and valuation of securities.
Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security's current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as a
positive yield curve.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
Revised: January 2015 20
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, AMENDING RESOLUTION 10-20-14-2e APPROVING THE CITY’S INVESTMENT
POLICY, BROKER/DEALER LIST AND INVESTMENT STRATEGY FOR FISCAL YEAR
2015 AND AUTHORIZING ITS IMPLEMENTATION.
WHEREAS, the City Council approved resolution 10-20-14-2e approving the Investment Policy on
October 20, 2014;
WHEREAS, an amendment to the Investment Policy is proposed;
WHEREAS, THE city Council of the City of College Station has reviewed the revision to the
Investment Policy; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves the amendment to the City’s Investment
Policy for Fiscal Year 2015.
PART 2: That the amendment is to Section V. Suitable and Authorized Investments of the
Investment Policy adding the following language.
Authorized Investment, Municipal Utility
Acceptable investments under this policy shall be limited to the instruments as
described by the Government Code: Chapter 2256, Section 2256.0201 of the Public
Funds Investment Act. The City must comply with the regulations of the
Commodity Futures Trading Commission and the Securities and Exchange
Commission. If there is a conflict between the municipal charter of the municipality
and chapter 2256, Section 2256.0201, this chapter prevails.
PART 3: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _______ day of ________________________, A.D. 2015.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0047 Name:Appraisal District Building
Status:Type:Presentation Consent Agenda
File created:In control:1/28/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Presentation, possible action, and discussion on a resolution by the City of College Station approving
the purchase of property and construction of a new office building by the Brazos Central Appraisal
District.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Brazos County Appraisal District - Copy pdf.pdf
Brazos County Appraisal District.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a resolution by the City of College Station approving
the purchase of property and construction of a new office building by the Brazos Central Appraisal
District.
Recommendation(s):Staff recommends Council here the update from the Appraisal District at
the Workshop and determine whether to support the resolution at this time.
Summary: The City received a letter dated January 14, 2015 from the Brazos Central Appraisal
District requesting the City consider approving a resolution allowing BCAD to acquire land and build a
new office for the Appraisal District.
The resolution recommends the purchase of 1.75 acres of land and the construction of a building of
up to approximately 14,000 square feet. The new building is proposed to be constructed in Park
Hudson at the corner of Copperfield and Sagebriar Drive, just off University Drive.
The proposal must be approved by three fourths of the taxing units entitled to vote on the
appointment of board members. A resolution was approved by College Station ISD. Brazos County
did not approve the resolution after concerns were raised about the project. The item is being
considered by Bryan ISD and the City of Bryan.
The Appraisal District has scheduled a meeting of their board for Monday February 9 to discuss this
issue after the recent meetings with the other governmental entities.
A presentation on this item was made by the Appraisal District at the Workshop Meeting.
Budget & Financial Summary: The current City of College Station allocation for the Appraisal
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0047,Version:1
District is $271,494. The project cost is not to exceed $3,800,000 and the estimated annual
additional cost to the City of College Station is $10,978.
Reviewed and Approved by Legal:
Attachments:
1. Resolution
2. Letter
College Station, TX Printed on 2/6/2015Page 2 of 2
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RESOLUTION NO. ________________________
RESOLUTION BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
APPROVING THE PURCHASE OF PROPERTY AND CONSTRUCTION OF A NEW
OFFICE BUILDING BY THE BRAZOS CENTRAL APPRAISAL DISTRICT
WHEREAS, pursuant to Chapter 6 of the Texas Property Tax Code, the City of College Station
appoints a member or members to the Board of Directors of the Brazos Central Appraisal
District (“Brazos CAD”); and
WHEREAS, pursuant to Section 6.051 of the Texas Property Tax Code, Brazos CAD has the
legal right to purchase or lease real property as necessary to establish and operate the Brazos
CAD appraisal office; and
WHEREAS, the City Council has received a Resolution, dated November 20, 2014 adopted by
the Brazos CAD Board of Directors recommending the purchase of the property known as a part
of Lot 1 Block 4 Park Hudson Phase 4, by replat to contain 1.75 acres more or less which is
situated in Bryan, Texas (the “Property”) and construct a building approximately 14,000 square
feet to operate the Brazos CAD office;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLLEGE
STATION, TEXAS:
PART 1. That the above recitals are true and correct.
PART 2. That the City Council hereby approves the Brazos Central Appraisal
District acquiring the Property and construct an office building at a
maximum total project cost not to exceed $3,800,000.
PART 3. That it is officially found and determined that this meeting was open to the
public as required by law, and that notice of the time, place and subject
matter of this meeting has been posted in the manner required by law.
RESOLVED THIS _____ DAY OF ________________________, 2015
APPROVED:
__________________________________
MAYOR
ATTEST:
_________________________________
City Secretary
APPROVED:
_________________________________
City Attorney
Brazos County Appraisal District
1673 Briarcrest Dr., Suite A-101
Bryan, Texas 77802
Telephone: (979) 774-4100
Facsimile: (979) 774-4196
January 14, 2015
Mrs. Nancy Berry
Mayor, City of College Station
P.O. Box 9960
College Station, Texas 77842
Dear Mrs. Berry:
Mark W. Price
Chief Appraiser
mprice@brazoscad.org
At the November 20th meeting of the Brazos Central Appraisal District Board of Directors, the
Board unanimously adopted a resolution recommending the purchase of land and construction of
a building to establish and operate the Brazos Central Appraisal District office pursuant to
Section 6.051 of the Texas Property Tax Code.
Section 6.051 of the Texas property tax code authorizes the board of directors of an appraisal
district to purchase real property and to construct improvements necessary to establish and
operate an appraisal office. The acquisition must be approved by the governing bodies of three-
fourths of the taxing unit's entitled to vote on the appointment of board members. Each
governing body must act by resolution on or before the 30`" day after the date the presiding
officer receives the notice of the proposal and file the resolution with the chief appraiser on or
before the lOth day after that 30`h
day. If a taxing unit fails to meet these deadlines the proposal
is treated as if it were disapproved by the governing body.
The Board of Directors began the process of exploring our options to provide an alternative
office space several years ago. Our goal is to relocate the office to a site that will be more
accessible to property owners and to expand into a more functional building. In June 2011, I
sent you a letter regarding the preliminary discussions with the Brazos County Commissioners
Court about relocating our office to a County complex currently under development on
Pendleton Drive. After looking into our financing options under the ground lease scenario, the
Board determined it was in the best interest of all taxing units to purchase a separate lot and build
the office on land wholly owned by all taxing units of Brazos County.
The Board of Directors has been working diligently to plan for a building that will be cost
effective, low maintenance, long lasting and conveniently located for the property owners of
Brazos County. We have looked at several options over the years such as purchasing and
renovating an existing property, leasing a more suitable building or staying at our present
location. The Board ultimately made the decision that purchasing land to construct an office
during this time of favorable interest rates would be the most cost effective option for all taxing
units. Additionally, the Park Hudson subdivision was determined to be the best fit for a building
site given its accessibility for property owners in both Bryan and College Station, as well as its
close proximity to the new County tax office. We propose to construct a building approximately
14,000 square feet in size located at the corner of Copperfield and Sagebriar Drives with a total
projected project cost of approximately $3,800,000.
We are requesting that you place the attached resolution on your January 29, 2015 agenda for
consideration and action. Your appointed member(s) of our Board along with the Chief
Appraiser will be present at your meeting to respond to any questions concerning this proposal.
We appreciate your consideration and support. Please feel free to contact Mark Price at 979-
774-4100 or mprice@brazoscad.org if you have any questions or concerns regarding this matter.
Sincerely,
Bill" Lero
Chairman-Board of Directors
Brazos Central Appraisal District
Schedule 1
Analysis of BCAD Current Building Occupancy Costs:
Building Area: 10,600SF
Lease Payment: $10,400/mo or $124,800/yr
Utilities Furnished: Water/Sewer
Schedule 2
Analysis of BCAD Proposed Occupancy Costs:
BCAD financial advisors have indicated that mortgage financing is probably available
for a 90% loan for 25 years at 3.75% interest on the proposed $3,800,000 project cost
assuming a$400,000 down payment on land/building cost from BCAD reserve account.
The annual operating cost estimate for this scenario is outlined below:
Assumptions:
Land: Purchase Estimate 1.75 AC -$647,955
Building: New Construction of 14,000 SF
Building Cost Estimate: $2,918,157
6% Contingency: $233,888
Total Project Cost: $3,800,000
Reserve Dollars Contribution: $400,000
Mortgage Financing: $3,400,000
Mortgage Financing: 25 years @ 3.75%
Mortgage/Debt Service: $209,766/yr
Annual Operating Cost Estimate:
Building Insurance
Liability Insurance
Contents Insurance
Building Maintenance
Utilities
Water/Sewer
lanitorial
Pest Control
uritv 5vstem
Subtotal Operating Expense
Debt Service @ 25 yrs
Total Proposed Operating Costs
14
14
14
14
14
14
14
14
14
14
4,060
1
1
6
20
27_
Schedule 3
Brazas Central Appraisal District
1673 Briarcres Dr., S ite A-10 1
Bryan, Texas 77$02
Telephane: (979} 774-410Q
Facsimile: (979} 774-4196
Mark W. Price
Chief Appraiser
mprice(a brazoscad.org
RESOLU"I'IUN NIIIYtBER 20 i 4-100
RESQLIJT`ION BX TH BOA,RD OF L7IR.ECTURS OF `HE BRAZOS CENTR.AL
APPRA.ISAA..., DISTRICT, BR1 ZC?S COUTiT"Y', TEXAS REQUESTING
AUTHC RI7ATIC3N TO PURCHASE LAND AIVI GC}NSTRiJCT AN
IMPROVEMENT TO OPERATE THE BItA(JS C;AD OFFICE
Whereas, Seetion 6.051 of the Texas Taac Gade authorizes the Board af Directars af an appraisdl
dishtiet to purchase real property and imprc vernents as necessary to establish and operate the
appraisal office.
Whereas, the Baard t f Directors of the Sr zos Central Appraisal I)istrict will natify the
presiding oificer of each averning body entitled to vote n the appraval to purchase property
which is situated in Brazas Caunty.
Whereas; 5eetion 6.Q51 Texas Ta c Code requires that an appraisal district's purchase of such
real property and improvements rnust be agproved by three-ft urths {314) of the t a cing units
entitled to vote an the appointrnent c f b4ard member{s}.
N4W, THEREFORE, BE IT RESOLVEll by the Baard of Directors af the Brazos Central
Appraisal District the desire to seek approval to purchase land far $8.50 per square foot with a
final purchase price to be determined upon campletion of a l nd survey a;nd construct an
imprnvement not to exceed $3,120,Op0 to establish .nd operate the Brazas CAD office located
an land knnwn as a gart af Lot 1 Blc ck 4 Park I iudson Phase , by replat ta contain
approximately 1.75 acres mare orless which is situated in Bryan, Brazas County.
Appraved and adopted by th e Board of Directors of the Brazos Central Appraisal District,
Bryan, Texas on this Z0' day of Navember, 2414.
ATT S'
By;
Willi ero, Chairrnan
B -Gµ
o . lynn, Viee-Chairman
RESOLUTION BY THE GOVERNING BODY OF THE CITY OF
COLLEGE STATION APPROVING THE PURCHASE OF PROPERTY
AND CONSTRUCTION OF A NEW OFFICE BUILDING BY THE
BRAZOS CENTRAL APPRAISAL DISTRICT
WHEREAS, pursuant to Chapter 6 of the Texas Properry Tax Code, the City of College
Station appoints a member or members to the Board of Directors of the Brazos Central Appraisal
District ("Brazos CAD"); and
WHEREAS, pursuant to Section 6.051 of the Texas Property Tcz Code, Brazos CAD has
the legal right to purchase or lease real property as necessary to establish and operate the Brazos
CAD appraisal office; and
WHEREAS, this Governmental Unit has received a Resolution, dated November 20,
2014 adopted by the Brazos CAD Board of Directors recommending the purchase of the
property known as a part of Lot 1 Block 4 Park Hudson Phase 4, by replat to contain 1.75 acres
more or less which is situated in Bryan, Texas (the "Property") and construct a building
approximately 14,000 square feet to operate the Brazos CAD office;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF BRAZOS
COUNTY:
1. That the above recitals are true and correct.
2. That this Governmental Unit hereby approves the Brazos Central Appraisal
District acquiring the Property and construct an office building at a maximum total project cost
not to exceed $3,800,000.
3. That it is officially found and determined that this meeting was open to the public
as required by law, and that notice of the time, place and subject matter of this meeting has been
posted in the manner required by law.
RESOLVED THIS DAY OF . 2015
CITY OF COLLEGE STATION
ATTEST:
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0037 Name:Public Utility Easement Abandonment
Williams Creek Subdivision Phase 3, Block 3, Lots
13 & 14
Status:Type:Minutes Agenda Ready
File created:In control:1/26/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 4324 square foot public utility easement, which is located on the common property line
of Lots 13 & 14 of Block 3 of the Williams Creek Subdivision Phase 3 according to the plat recorded in
Volume 7249, Page 292 of the Deed Records of Brazos County, Texas.
Sponsors:Carol Cotter
Indexes:
Code sections:
Attachments:Williams Creek abandonment ord.pdf
Ordinance Exhibit A.pdf
Vicinity Map
Location Map
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 4324 square foot public utility easement, which is located on the common property line
of Lots 13 & 14 of Block 3 of the Williams Creek Subdivision Phase 3 according to the plat recorded
in Volume 7249, Page 292 of the Deed Records of Brazos County, Texas.
Relationship to Strategic Goals: N/A
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This public utility easement abandonment accommodates future development of the tract.
There are no public or private utilities in the subject portion of the easement to be abandoned.
The 4324 square foot, 10-foot wide public utility easement to be abandoned is located on the
common property line of Lots 13 & 14 of Block 3 of the Williams Creek Subdivision Phase 3
according to the plat recorded in Volume 7249, Page 292 of the Deed Records of Brazos County,
Texas.
Budget & Financial Summary: N/A
Attachments:
1. Vicinity Map
2. Location Map
3. Ordinance
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0037,Version:1
4. Ordinance Exhibit "A"
5. Application for Abandonment (On file at the City Engineer's Office)
College Station, TX Printed on 2/6/2015Page 2 of 2
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ORDINANCE NO. _________________
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 4,324 SQUARE FOOT, 10-FOOT WIDE
PUBLIC UTILITY EASEMENT, LYING ALONG THE COMMON PROPERTY
LINES OF LOTS 13 & 14, BLOCK 3, OF THE WILLIAMS CREEK SUBDIVISION
PHASE 3, ACCORDING TO THE PLAT RECORDED IN VOLUME 7249, PAGE 292
OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of the 10-foot Wide Public Utility Easement lying along the
common property lines of Lots 13 & 14, Block 3, of the Williams Creek Subdivision
Phase 3, according to the plat recorded in Volume 7249, Page 292, of the Official
Records of Brazos County, Texas, as described in Exhibit "A" attached hereto (such
portion hereinafter referred to as the “Easement”); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a part of this ordinance
for all purposes:
1. Abandonment of the Easement will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated future public need or use for the Easement.
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and future customers.
PART 2: That the Easement as described in Exhibit “A” be abandoned and vacated
by the City.
ORDINANCE NO. __________________ Page 2
PASSED, ADOPTED and APPROVED this _______ day of _________________, 2015.
APPROVED:
____________________________________
NANCY BERRY, Mayor
ATTEST:
______________________________
SHERRY MASHBURN, City Secretary
APPROVED:
______________________________
City Attorney
Exhibit A
Exhibit A
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0038 Name:Public Utility Easement Abandonment
Greens Prairie Center Phase 2A, Block 5, Lots 2R-A
& 3R-A
Status:Type:Ordinance Agenda Ready
File created:In control:1/26/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 2110 square foot public utility easement, which is located on the common property line
of Lots 2R-A & 3R-A of Block 5 of the Greens Prairie Center Phase 2A according to the plat recorded
in Volume 11660, Page 140 of the Deed Records of Brazos County, Texas.
Sponsors:Carol Cotter
Indexes:
Code sections:
Attachments:Abandonment Greens Prairie PUE Block 5 Lots R-A and R-A.pdf
Exhibit A.pdf
Vicinity Map
Location Map
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 2110 square foot public utility easement, which is located on the common property line
of Lots 2R-A & 3R-A of Block 5 of the Greens Prairie Center Phase 2A according to the plat recorded
in Volume 11660, Page 140 of the Deed Records of Brazos County, Texas.
Relationship to Strategic Goals: N/A
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This public utility easement abandonment accommodates future development of the tract.
There are no public or private utilities in the subject portion of the easement to be abandoned.
The 2110 square foot, 15-foot wide public utility easement to be abandoned is located on the
common property line of Lots 2R-A & 3R-A of Block 5 of the Greens Prairie Center Phase 2A
according to the plat recorded in Volume 11660, Page 140 of the Deed Records of Brazos County,
Texas.
Budget & Financial Summary: N/A
Attachments:
1.Vicinity Map
2.Location Map
3.Ordinance
College Station, TX Printed on 2/6/2015Page 1 of 2
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File #:15-0038,Version:1
4.Ordinance Exhibit “A”
5.Application for Abandonment (On file at the City Engineer’s Office)
College Station, TX Printed on 2/6/2015Page 2 of 2
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ORDINANCE NO. _________________
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 2110 SQUARE FOOT, 15-FOOT WIDE
PUBLIC UTILITY EASEMENT, LYING ALONG THE COMMON PROPERTY LINE
OF LOTS 2R-A & 3R-A, BLOCK 5, OF THE GREENS PRAIRIE CENTER PHASE
2A, ACCORDING TO THE PLAT RECORDED IN VOLUME 11660, PAGE 140 OF
THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of the 15-foot Wide Public Utility Easement lying along the
common property line of Lots 2R-A & 3R-A, Block 5, of the Greens Prairie Center Phase
2A, according to the plat recorded in Volume 11660, Page 140, of the Official Records of
Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion
hereinafter referred to as the “Easement”); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a part of this ordinance
for all purposes.
1. Abandonment of the Easement will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated future public need or use for the Easement.
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and future customers.
PART 2: That the Easement as described in Exhibit “A” be abandoned and vacated
by the City.
\\10.176.2.252\granicus_nas\insite\files\COLL\Attachments\439405c3-584f-4df5-b132-7adb751438ac.doc
ORDINANCE NO. __________________ Page 2
PASSED, ADOPTED and APPROVED this _______ day of _________________, 2015.
APPROVED:
____________________________________
NANCY BERRY, Mayor
ATTEST:
______________________________
SHERRY MASHBURN, City Secretary
APPROVED:
______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0040 Name:The Barracks II Rezoning
Status:Type:Rezoning Agenda Ready
File created:In control:1/26/2015 City Council Regular
On agenda:Final action:2/12/2015
Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of
Ordinances of the City of College Station, Texas by amending the PDD Planned Development District
for approximately 30 acres for the property situated in the Crawford Burnett League, Abstract No. 7,
College Station, Brazos County, Texas, being 3.508-acre and 4.911-acre portions of the remainder of
a called 108.88-acre tract as described by a deed to Heath Phillips Investments, LLC recorded in
Volume 9627, Page 73 of the Official Records of Brazos County, Texas, a 8.651-acre portion of a
called 29.869-acre tract as described by a deed to Heath Phillips Investments, LLC recorded in
Volume 11623, Page 227 of the Official Records of Brazos County, Texas, and a 12.939-acre tract
being portions of the remainder of a called 108.88-acre tract as described by a deed to Heath Phillips
Investments, LLC recorded in Volume 9627, Page 73 of the Official Records of Brazos County, Texas
and a called 29.869-acre tract as described by a deed to Heath Phillips Investments, LLC recorded in
Volume 11623, Page 227 of the Official Records of Brazos County, Texas, generally located at the
northeast, northwest, southeast and southwest corners of The Barracks II Subdivision between Old
Wellborn Road and Holleman Drive South by amending the concept plan and uses for said district.
Sponsors:Jason Schubert
Indexes:
Code sections:
Attachments:Background Information
Aerial and Small Area Map
Proposed Concept Plan
Ordinance.pdf
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of
Ordinances of the City of College Station, Texas by amending the PDD Planned Development
District for approximately 30 acres for the property situated in the Crawford Burnett League, Abstract
No. 7, College Station, Brazos County, Texas, being 3.508-acre and 4.911-acre portions of the
remainder of a called 108.88-acre tract as described by a deed to Heath Phillips Investments, LLC
recorded in Volume 9627, Page 73 of the Official Records of Brazos County, Texas, a 8.651-acre
portion of a called 29.869-acre tract as described by a deed to Heath Phillips Investments, LLC
recorded in Volume 11623, Page 227 of the Official Records of Brazos County, Texas, and a 12.939-
acre tract being portions of the remainder of a called 108.88-acre tract as described by a deed to
Heath Phillips Investments, LLC recorded in Volume 9627, Page 73 of the Official Records of Brazos
County, Texas and a called 29.869-acre tract as described by a deed to Heath Phillips Investments,
LLC recorded in Volume 11623, Page 227 of the Official Records of Brazos County, Texas, generally
located at the northeast, northwest, southeast and southwest corners of The Barracks II Subdivision
between Old Wellborn Road and Holleman Drive South by amending the concept plan and uses for
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said district.
Relationship to Strategic Goals:Diverse Growing Economy
Recommendations:The Planning and Zoning Commission considered this item at their January 15,
2015 meeting and unanimously recommended approval. Staff also recommends approval.
Summary:This rezoning request is for approximately 30 acres of the existing PDD Planned
Development District to revise the Concept Plan and associated uses by adding more townhouse
areas. The rezoning request consists of four separate tracts of 3.508 acres, 4.911 acres, 8.651
acres, and 12.939 acres in the northeast, northwest, southeast and southwest corners of the
development. The Unified Development Ordinance provides the following review criteria for zoning
map amendments:
REVIEW CRITERIA
1.Consistency with the Comprehensive Plan;
2.Compatibility with the present zoning and conforming uses of nearby property and with
the character of the neighborhood;
3.Suitability of the property affected by the amendment for uses permitted by the district that
would be made applicable by the proposed amendment;
4.Suitability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment;
5.Marketability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment; and
6.Availability of water, wastewater, stormwater, and transportation facilities generally
suitable and adequate for the proposed use.
The Comprehensive Plan designates the subject area as Urban and General Suburban on the Future
Land Use and Character Map and in Growth Area 5 on the Concept Map. The Comprehensive Plan
states that the area near and north of Cain Road is Urban and should be used for intense land use
activities including general commercial, office uses, townhomes, high-density apartments, and
vertical mixed use. The areas further south of Cain Road to Rock Prairie Road West should be used
for General Suburban activities including high-density single-family lots (minimum 5,000 square feet),
townhomes, duplexes, as well as suburban or neighborhood commercial and office uses.
The area within the existing and proposed PDD Planned Development District allow for a mixture of
single-family residences, townhouses, multi-family, and commercial development. Residential uses
are capped at a gross density of 8 units per acre, which is the maximum allowable density of the
other single-family and townhouse developments in the area, namely The Barracks, a townhome
development, Williamsgate and Buena Vida, single-family subdivisions, and the planned 12 at Rock
Prairie subdivision consisting of single-family and townhouse lots.
The proposed PDD Planned Development District revises the Concept Plan and associated uses to
remove commercial and multi-family areas and provide more townhouse lots. Except for the
recreation facilities in the center of the development, commercial uses are located on the western
edge along Holleman Drive South, a future four-lane major collector, and on the eastern edge of the
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development along Old Wellborn Road. Additional details regarding the commercial and recreational
uses are described as part of the Concept Plan.
The subject property is located within Wellborn Special Utility District water service area, the City’s
sanitary sewer service area, and Bryan Texas Utilities (BTU) electric service area. The property is
located in the Steeplechase Sanitary Sewer Impact Fee Area that gravity flows into the Bee Creek
Trunk Line, which serves many developments along Harvey Mitchell Parkway.
The subject property is in the Bee Creek Tributary “B” drainage basin. The subject property is not
located within a FEMA regulated Special Flood Hazard Area per FEMA FIRM panel 182C. Future
development of the tract will have to meet the requirements of the City Storm Water Design
Guidelines. The subject property is located adjacent to Old Wellborn Road (local) to the east and
Holleman Drive South (four-lane major collector) to the west. Three future thoroughfares bi-sect the
development: Deacon Drive West (two-lane major collector), General Parkway (two-lane minor
collector) and Towers Parkway (two-lane minor collector). These thoroughfares have been
constructed as the development has built-out. A left-turn lane from Holleman Drive South will be
installed when the unnamed, ABCD, street is constructed.
REVIEW OF CONCEPT PLAN
The applicant has provided the following information related to the purpose and intent of the
proposed zoning district:
“The Barracks II Subdivision was previously granted PDD Zoning to develop a residential
community for students in the 18-30 year age range. The planned development includes a
mixture of housing options, recreation facilities and commercial businesses that cater to the
student population. The intent has not changed. The rezoning request adds additional land
and uses to the Barracks II Development and PDD Zoning.”
The proposed rezoning revises four separate areas at the corners of the development that can be
summarized as:
Zoning Area 1 - 4.911 acres at southeast corner
The existing Concept Plan designates this area as Commercial Tract 3 which has modified C-3 Light
Commercial uses and standards as described in the attached Concept Plan notes. The proposed
Concept Plan retains about one-third of the area as Commercial Tract 3 and converts the remaining
two-thirds to a street for townhouse lots.
Zoning Area 2 - 12.939 acres at northeast corner
The existing Concept Plan designates this area as two water detention ponds, Commercial Tract 2
with modified SC Suburban Commercial uses and standards, and Commercial Tract 4 with modified
GC General Commercial uses and standards. The proposed Concept Plan reconfigures the two
water detention areas, removes the two commercial tract areas, and replaces them with two
residential streets for townhouse lots.
Zoning Area 3 - 8.651 acres at northwest corner
The existing Concept Plan designates this area with townhouse lots, parkland, two multi-family tracts,
and one tract for multi-family and/or general commercial use. The proposed Concept Plan removes
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one of the multi-family tracts and reconfigures the residential streets to add more townhouse lots.
The uses and standards of Commercial Tract 1A are being revised from a modified GC General
Commercial uses and standards to the modified SC Suburban Commercial uses and standards of
the adjacent Commercial Tract 1.
Zoning Area 4 - 3.508 acres at southwest corner
The existing Concept Plan designates this area with single-family detached houses. The proposed
Concept Plan converts these to townhouse lots.
Base Zoning and Meritorious Modifications
The applicant proposes to utilize the following base zoning districts: T Townhouse for all townhouse
lots, R-4 Multi-Family for Multi-Family Tracts 1 & 2, SC Suburban Commercial for Commercial Tract
1A, and C-3 Light Commercial for Commercial Tract 3. The existing PDD zoning approved
meritorious modifications that will carry over with this PDD rezoning and are described in the
attached Concept Plan notes.
Budget & Financial Summary:N/A
Attachments:
1.Background Information
2.Aerial & Small Area Map
3.Proposed Concept Plan
4.Ordinance
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Background Information
NOTIFICATIONS
Advertised Commission Hearing Date: January 15, 2015
Advertised Council Hearing Date: February 12, 2015
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this
public hearing:
The Barracks at Rock Prairie Owner’s Association
Property owner notices mailed: 93
Contacts in support: None at time of staff report.
Contacts in opposition: None at time of staff report.
Inquiry contacts: None at time of staff report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Urban–Growth Area 5 R Rural Vacant, single-
family, commercial
businesses
South General Suburban –
Growth Area 5
GS General Suburban;
T Townhome;
R Rural
Single-family and
townhouse
subdivisions;
Vacant
East (across
Wellborn Rd)
Suburban
Commercial;
Urban; Neighborhood
Conservation
GC General
Commercial;
R-4 Multi-Family;
GS General Suburban
Vacant;
Multi-family;
Single-family
West (across
Holleman Dr S)
Restricted Suburban –
Growth Area 5
RS Restricted
Suburban
Planned single-
family subdivision
DEVELOPMENT HISTORY
Annexation: 2002
Zoning: A-O Agricultural Open upon annexation (2002); A-O
Agricultural Open to PDD Planned Development District
(2011); PDD Planned Development District to PDD Planned
Development District (2012, 2013, & 2014 to revise the
Concept Plan and add to the development).
Final Plat: The areas within the proposed rezoning have not been
platted.
Site development: Large portion of The Barracks II project have developed into
single-family and townhouse uses with a commercial
amusement/amenity area under construction.
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY AMENDING THE PDD PLANNED
DEVELOPMENT DISTRICT FOR APPROXIMATELY 30 ACRES FOR THE PROPERTY
SITUATED IN THE CRAWFORD BURNETT LEAGUE, ABSTRACT NO. 7, COLLEGE
STATION, BRAZOS COUNTY, TEXAS, BEING 3.508-ACRE AND 4.911-ACRE PORTIONS
OF THE REMAINDER OF A CALLED 108.88-ACRE TRACT AS DESCRIBED BY A DEED
TO HEATH PHILLIPS INVESTMENTS, LLC RECORDED IN VOLUME 9627, PAGE 73 OF
THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS, A 8.651-ACRE PORTION OF
A CALLED 29.869-ACRE TRACT AS DESCRIBED BY A DEED TO HEATH PHILLIPS
INVESTMENTS, LLC RECORDED IN VOLUME 11623, PAGE 227 OF THE OFFICIAL
RECORDS OF BRAZOS COUNTY, TEXAS, AND A 12.939-ACRE TRACT BEING
PORTIONS OF THE REMAINDER OF A CALLED 108.88-ACRE TRACT AS DESCRIBED
BY A DEED TO HEATH PHILLIPS INVESTMENTS, LLC RECORDED IN VOLUME 9627,
PAGE 73 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS AND A CALLED
29.869-ACRE TRACT AS DESCRIBED BY A DEED TO HEATH PHILLIPS
INVESTMENTS, LLC RECORDED IN VOLUME 11623, PAGE 227 OF THE OFFICIAL
RECORDS OF BRAZOS COUNTY, TEXAS, GENERALLY LOCATED AT THE
NORTHEAST, NORTHWEST, SOUTHEAST AND SOUTHWEST CORNERS OF THE
BARRACKS II SUBDIVISION BETWEEN OLD WELLBORN ROAD AND HOLLEMAN
DRIVE SOUTH BY AMENDING THE CONCEPT PLAN AND USES FOR SAID DISTRICT;
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be
amended as set out in Exhibit “A”, as described in Exhibit “B” and Exhibit “C”, and
as outlined graphically in Exhibit “D”, attached hereto and made a part of this
ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 12th day of February, 2015
APPROVED:
____________________________________
MAYOR
ORDINANCE NO.__________________ Page 2
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
ORDINANCE NO.__________________ Page 3
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The PDD Planned Development District for the following four tracts of 4.911 acres, 12.939
acres, 8.651 acres, and 3.508 acres is amended by amending the Concept Plan and uses for said
District:
ORDINANCE NO.__________________ Page 4
ORDINANCE NO.__________________ Page 5
ORDINANCE NO.__________________ Page 6
ORDINANCE NO.__________________ Page 7
ORDINANCE NO.__________________ Page 8
ORDINANCE NO.__________________ Page 9
EXHIBIT “B” – CONCEPT PLAN
ORDINANCE NO.__________________ Page 10
EXHIBIT “C” – CONCEPT PLAN NOTES
1. The land uses proposed for this property are as listed on this plan.
a. Townhomes (TH) meeting T - Townhouse zoning requirements with variances as noted
below.
b. Commercial (COM) meeting C-3 Light Commercial zoning requirements with variances
noted below. The following additional uses are permitted in Commercial Tract 3 only:
Shooting Range - Indoor
Car Wash subject to supplemental standards contained within the UDO
Commercial garden/greenhouse/landscape maintenance subject to supplemental
standards contained within the UDO
Commercial amusement subject to supplemental standards contained in the UDO
Office and retail sales/services with storage areas being greater than 50% of the space
(i.e. office/warehouse with overhead doors)
Self Storage - equipment, materials, recreational vehicles, or boats - in buildings with
at least 3 enclosed sides.
Restaurants shall NOT be permitted in Commercial Tract 3.
d. Recreation Facility (RF) including commercial amusement activities, cable wake board
ski facility, flyboarding, administrative offices, pool, exercise room, jogging track, food
& beverage services, micro-industrial use for a micro-brewery, and similar recreational
offerings for members of the HOA and the general public, and Radio/TV Stations/
Studios. Retail sales of equipment, clothing, and accessories related to these uses are
permitted in conjunction with normal operations of the Recreation Facility. Additional
accessory uses for this area include a development sales office and model residential
condo units, (attached to the commercial building), upon build out of the development the
model residential condos will become rental condo unit. Also, additional rental condo
units for overnight accommodations on a short or long basis will be allowed in this area.
The total number of rental condo units will not exceed 20 units. The units will be rental
only and will be owned by the Recreation Facility Developer.
e. Multi-Family (MF-4) meeting R-4 Multi-Family zoning requirements. Duplexes are not
permitted in this designation.
f. Suburban Commercial (SC) meeting SC Suburban Commercial zoning requirements with
the addition of retail sales, convenience store with fuel sales up to 10 fueling stations and
a drive through window restaurant, and retail sales and service - alcohol.
g. Recreation Facility 2 (RF-2) Mixed Use Tract including all uses in the Recreation
Facility (RF) with additions of multi-family units or condos meeting R-6 High Density
Multi-Family requirements, General Commercial uses including health clubs, indoor
ORDINANCE NO.__________________ Page 11
EXHIBIT “C” Concept Plan Notes (continued)
sports facilities, outdoor sports facilities, hotel, offices, personal service shop, restaurants,
and theaters. Night clubs, bars, and taverns may be permitted by Conditional Use Permit.
Duplexes are not permitted in this designation.
2. General bulk or dimensional variations (meritorious modifications) are as follows:
a. Townhome (TH) development (variations from T – Townhouse zoning)
Front setback distance - 20 ft without rear access, 15 ft with rear access
Rear setback distance - 20 ft
Street side setback distance - 15 ft
Side setback distance - 5 ft
Common area side setback distance - 5 ft
b. Commercial Tract 3 shall be permitted to erect a freestanding sign in accordance with
Section 12-7.5.N of the UDO. The sign may be raised to a maximum height of 20 feet.
c. Dead-end streets in residential areas are permitted up to maximum of 100 feet in length.
3. Special conditions for Commercial (COM), Suburban Commercial (SC) or General
Commercial (GC) development for Commercial Tracts 1, 1A, & 3:
a. The total building area of all commercial buildings shall not exceed 50,000 sf. This
figure excludes self storage units and buildings associated with the Recreation Facility
(RF) and Recreation Facility (RF-2).
b. Self storage units shall be allowed in Commercial Tract 3 only. The total leasable area of
all self storage units shall not exceed 15,000 sf.
c. No openings to self storage buildings are allowed on the sides adjacent to any street right-
of-way or alley that is associated with residential development.
d. The self storage facility will be permitted to incorporate an office on the premises for
management and security. The office shall be permitted to sell equipment or materials
related to storage and moving, but shall not sell/rent trucks or trailers. The office will be
limited to a maximum of 1,000 sf. Living quarters for the managers of the facility will
also be permitted within the premises. These quarters shall be no larger than 1,000 sf.
e. Individual commercial buildings shall not exceed 10,000 sf with the following
exceptions:
One commercial building will be allowed up to a maximum of 15,000 sf. The
building may be located on Commercial Tract 3.
This maximum building size does not apply to the Recreation Facility (RF) &
Recreation Facility 2 (RF-2).
ORDINANCE NO.__________________ Page 12
EXHIBIT “C” Concept Plan Notes (continued)
f. The following applies to tracts 1, 1A, & 3. Unless otherwise noted herein, commercial
buildings and related parking areas shall comply with the Non-Residential Architectural
Standards as applied with SC Suburban Commercial zoning.
g. All commercial tracts shall provide cross access in accordance with the UDO.
h. Convenience stores with fuel sales in SC areas shall be limited to either Commercial
Tract 1.
4. Special conditions for the Recreation Facility (RF) are as follows:
a. Food and beverage services are permitted within the Recreation Facilit y.
b. Commercial amusement activities, including water recreation and associated equipment,
shall be allowed within the Recreation Facility boundary. Motorized vehicles are allowed
for recreational activities and for rescue or maintenance purposes.
c. Any buildings and parking areas associated with the Recreation Facility shall comply
with the Non-Residential Architectural Standards in the UDO.
d. Landscaping requirements in the UDO will be applied to the building, parking, and
adjacent amenity areas of the Recreation Facility. The remainder of the Recreation
Facility is excluded from these requirements.
e. Drainage and access easements shall be granted to the Homeowners Association for
maintenance purposes associated with the detention ponds and their related
appurtenances.
f. The following operational restrictions shall be imposed on the Recreation Facility and its
related facilities:
Hours of operation for the cable wake board ski facility shall be no earlier than 8:00
a.m. and no later than 12:00 midnight. All other recreational amenities may be open
for use between the hours of 7:00 a.m. and 2:00 a.m. The restaurant will be allowed
to set its own hours of operation.
Lighting shall be designed in accordance with the Unified Development Ordinance.
Lights used for the ski facility shall be turned off no later than 1 hour following the
closing times noted above except when necessary for maintenance purposes that
cannot be undertaken during daylight hours.
The Recreation Facility shall have a maximum of three 2-tower cable wake board ski
systems.
5. A block length of up to 1,270 feet is allowed along Deacon Drive West in front of the
Recreation Facility and along the north boundary of Recreation Facility 2 (RF-2). A block
length of 860 feet is allowed along the east side of Commando Trail, and the west side of
ORDINANCE NO.__________________ Page 13
EXHIBIT “C” Concept Plan Notes (continued)
General Parkway. A block perimeter of 4,179 feet is required for the block created by
General Parkway, Deacon Drive West, Commando Trail, and the German Acres Subdivision.
6. Recreation Facility (RF) shall be limited to a maximum height of 50 feet. All other
designations shall meet the requirements of the UDO based on the use.
8. When there are more than 30 lots to be served by external street connections, a minimum of
two connections to external paved public streets shall be required. A Remote Emergency
Access is permitted to serve as one of these connections. Two street connections to external
paved public streets shall be required when 100 or more lots are served.
9. Unless otherwise noted herein, buffer areas will be provided in accordance with the UDO.
10. Driveway access from residential lots shall not be permitted onto streets designated as minor
collector or larger.
11. Right-of-way and pavement widths shown on this plan reflect the widths that are required
along the majority length of each street. These widths can be increased at intersections of
collector streets as needed to accommodate turning lanes, medians or other traffic controls.
12. All stormwater requirements (including detention) shall be designed to comply with the BCS
Drainage Design Guidelines.
13. If the City of College Station or another entity constructs a regional detention facility in the
drainage basin encompassing this tract of land that has capacity to serve this development,
one or more of the detention facilities shown here may be eliminated upon approval by the
City Engineer. Any land released from use as a detention facility may be developed for other
uses pending approval of revised PDD Zoning.
14. Pedestrian and bicycle circulation will be provided throughout the project as required by the
UDO. Location and details of these facilities will be determined at platting or site plan
submittal.
15. A left turn lane will be constructed on Holleman Drive when the ABCD connection is made.
16. Density for the residential development portions shall not exceed 8 dwelling units per acre
(Subdivision Gross). The density area excludes Commercial, Multi-family, Recreation
Facility and Recreation Facility 2 areas.
ORDINANCE NO.__________________ Page 14
EXHIBIT “D”