HomeMy WebLinkAbout01/08/2015 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PMThursday, January 8, 2015
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not
appear on the posted Agenda. Registration forms are available in the lobby and at the
desk of the City Secretary. This form should be completed and delivered to the City
Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound
after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The
City Council will receive the information, ask staff to look into the matter, or place the
issue on a future agenda. Topics of operational concerns shall be directed to the City
Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent
Agenda Item. Individuals who wish to address the City Council on a consent agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
2.Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping" items required by law. Items may be removed
from the consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
· December 18, 2014 Workshop
· December 18, 2014 Regular Council Meeting
14-9112a.
Sponsors:Mashburn
WKSHP121814 DRAFT Minutes.pdf
RM121814 DRAFT Minutes.pdf
Attachments:
Presentation, possible action, and discussion on approving an
annual blanket purchase order for the purchase of repair parts and
repair labor for Fire apparatus from Siddons-Martin Emergency
Group through the BuyBoard Purchasing Cooperative (Contract
399-12). The estimated annual expenditure is anticipated to be
approximately $50,000.
14-8662b.
Sponsors:Harmon
Page 1 College Station, TX Printed on 12/31/2014
January 8, 2015City Council Regular Meeting Agenda - Final
Siddons-Martin Contract Info.pdfAttachments:
Presentation, possible action, and discussion regarding approval of
a contract with Elliott Construction, LLC for the Patricia Street Bore
for electric conduits in the amount of $108,575.
14-9002c.
Sponsors:Crabb
Bid Tab 15-017.pdfAttachments:
Presentation, possible action and discussion on an ILA with the
Texas A&M University System to assist in funding Task 5 of the
Kyle Field Game Day Plan to evaluate and improve game day
operations. The City’s portion of the anticipated $100,000 project
cost is $18,000.
14-9012d.
Sponsors:Rother
Presentation, possible action and discussion regarding the renewal
of the annual pricing agreement for the rental of heavy machinery
with Mustang Rental Services of Bryan, TX in the amount of
$75,000 annually.
14-9042e.
Sponsors:Kersten
Renewal 2 - Bid 13-030 Heavy Machinery Rental.pdfAttachments:
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular
Agenda Item. Individuals who wish to address the City Council on a regular agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
shall register with the City Secretary prior to the Mayor's announcement to open the
public hearing.· The Mayor will recognize individuals who wish to come forward to
speak for or against the item. The speaker will state their name and address for the
record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal
thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from
the general public, some limited comments may be allowed at the discretion of the
Mayor.
If an individual does not wish to address the City Council, but still wishes to be
recorded in the official minutes as being in support or opposition to an agenda item, the
individual may complete the registration form provided in the lobby by providing the
name, address, and comments about a city related subject. These comments will be
referred to the City Council and City Manager.
Page 2 College Station, TX Printed on 12/31/2014
January 8, 2015City Council Regular Meeting Agenda - Final
Public Hearing, presentation, possible action, and discussion on
Budget Amendment #1 amending Ordinance No. 3605 which will
amend the budget for the 2014-2015 Fiscal Year in the amount of
$4,632,703; and presentation, possible action and discussion on a
contingency transfer in the amount of $154,450.
14-9061.
Sponsors:Kersten
BA #1 list.docx
FY15 Budget Amendment Ordinance.docx
Attachments:
Presentation, possible action, and discussion regarding the
appointment of Councilmembers to boards and commissions.
14-8162.
Sponsors:Mashburn
Presentation, possible action and discussion regarding
appointments to the following boards and commissions:
• B/CS Library Committee
• Bicycle, Pedestrian, and Greenways Advisory Board
• Construction Board of Adjustments
• Convention and Visitors Bureau
• Design Review Board
• Historic Preservation Committee
• Joint Relief Funding Review Committee
• Landmark Commission
• Parks and Recreation Board
• Planning and Zoning Commission
• Zoning Board of Adjustments
14-9183.
Sponsors:Mashburn
Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
Page 3 College Station, TX Printed on 12/31/2014
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-911 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:12/19/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action, and discussion of minutes for:
·December 18, 2014 Workshop
·December 18, 2014 Regular Council Meeting
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:WKSHP121814 DRAFT Minutes.pdf
RM121814 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
·December 18, 2014 Workshop
·December 18, 2014 Regular Council Meeting
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
College Station, TX Printed on 12/31/2014Page 1 of 1
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WKSHP121814Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
DECEMBER 18, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz, via videoconference
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 3:38 p.m. on Thursday, December 18, 2014 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Employee Recognition, Recognition of Employee of the Year nominees and Reception.
The following employees were recognized for service:
20 Years of Service
Pete Caler, Public Works
John Dohnalik, Public Works
Peter Garcia, Public Utilities
Ernie Goode, Fire Department
Carolyn Green, Public Works
Robert Hole, Parks and Recreation
WKSHP121814Minutes Page 2
Lance Jackson, Parks and Recreation
Walter Jones, Public Works
David Olivarez, Public Utilities
Timothy Payne, Public Works
Ryan Stoker, Public Works
Timothy Valdez, Fire Department
25 Years of Service
Joe Anderson, Electric
Norman Herrick, Public Utilities
Eddie Macik, Public Utilities
Joyce Parish, Fiscal Services
30 Years of Service
John Board, Police Department
Joyce Hohlt, Fiscal Services
Ronnie Horcica, Police Department
Anthony Marino, Fire Department
Trinidad Tigerina, Jr., Public Utilities
Joe Warren, Fire Department
Richard Westbrook, Fire Department
35 Years of Service
Cheryl Weichert, Police Department
Kelly Templin, City Manager, presented the Award of Excellence to Ben Roper, Director of
Information Technology, in recognition of his leadership on the ICE project.
Nominees for Employee of the Year were:
Marie Barringer, Court Operations Supervisor, Fiscal Services
Marie Delgado, GIS Analyst, Information Services
Andrew Drake, Police Officer, Police Department
Charles Fleeger, Lieutenant, Police Department
William Fulbright, Electrical Transmission & Distribution Foreman, Electric Utilities
Brenda Godfrey, Legal Assistant/Office Manager, Legal Department
Richard Green, Electrical Transmission & Distribution Superintendent, Electric Utilities
Norman Herrick, Electrical Transmission & Distribution Supervisor, Electric Utilities
Michelle Livingston, Key Account Representative, Electric Utilities
Danielle Singh, Transportation Planning Coordinator, Planning and Development Services
Joshua Varner, Lieutenant, Fire Department
Ian Whittenton, Records Management Coordinator, City Secretary’s Office
Cheryl Wright, Accounting & Treasury Operations Manager, Fiscal Services
The Employee of the Year is Danielle Singh.
WKSHP121814Minutes Page 3
3. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:13
p.m. on Thursday, December 18, 2014 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura
Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV-272,
in the 272nd District Court of Brazos County, TX
Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café
Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research
Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas
Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan
Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the
272nd District Court of Brazos County, Texas
Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational
Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas
Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court
of Brazos County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
Legal Advice on Contract No. 11-046 for use f HUD funds.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-evaluation
City Manager
The Executive Session adjourned at 5:55 p.m.
4. Take action, if any, on Executive Session.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve a settlement of
the lawsuit “College Station vs. Star Insurance Company” in the amount of $4,000,000 to the City,
authorize the Mayor to approve and execute a Settlement Agreement to that effect, and approve
the payment of $1,367,462.33 from the proceeds of the settlement to Haynes and Boone, LLP, for
the costs associated with the litigation, resulting in total net proceeds from the settlement to the
City of $2,632,253.77. The motion carried unanimously.
5. Presentation, possible action, and discussion on items listed on the consent agenda.
WKSHP121814Minutes Page 4
Items 2c, 2h, 2j, 2k, and 2l were pulled from the Consent Agenda for clarification.
(2c): Davis Schmitz, Director of Parks and Recreation, said this is a pre-manufactured restroom
built to heavy duty standards. The cost overs the building, installation, infrastructure hook ups,
etc.
(2h): Alison Pond, Director of Human Resources, said this is an annual to fund the marketplace.
All entities have to pay a certain amount.
(2j): Ben Roper, Director of Information Technology, reported that due to certain activities in
the community influenced negotiation with four times the bandwidth and a better price point,
which dropped 90%.
(2k): Donald Harmon, Director of Public Works, said they are trying to wisely allocate the
available resources, and there are greater transportation needs in other areas. This is a full-depth
reconstruction with minimal widening along the roadway because there are ditches along the
roadway.
(2l): Danielle Singh, said the median has been extended to where the u-turn sign will be.
6. Presentation, possible action, and discussion concerning the Dependent Eligibility Audit,
the Employee Reimbursement Audit, and the Itemized Receipts Audit reports.
Ty Elliott, Internal Auditor, reported on the three audits. He noted that for the Dependent
Eligibility Audit, several employees’ dependents were identified for removal from the City’s
health care plans, resulting in an estimated savings of $85,000 less $18,000 to HMS. The
Employee Reimbursement audit demonstrated that the City’s purchasing card program, along with
effective policies and procedures, has significantly lowered the risk for the City. The Itemized
Receipts audit revealed that in the statistical sample of 374 transactions, only 6% of the
transactions lacked sufficient documentation and 4% were missing receipts.
7. Presentation and discussion on Project HOLD.
Jared Donnelly, Historic Records Coordinator, provided a brief overview of Project HOLD, its
purpose and its use. He also demonstrated how to effectively search the database within Project
HOLD.
8. Presentation, possible action, and discussion regarding capital project needs.
Chuck Gilman, Deputy City Manager; Donald Harmon, Director of Public Works; and David
Schmitz, Director of Parks and Recreation, provided information regarding capital project
needs.
Mr. Gilman noted that the Facilities Committee will primarily focus on new facilities; the City
will fund the renovation of existing facilities.
WKSHP121814Minutes Page 5
Mr. Harmon noted that six MOE’s were developed for project prioritization. The end goal was
a prioritized list of transportation needs.
Mr. Schmitz said staff will work closely with the Parks committee to discuss possible projects:
a regional/community park; a community recreation center for all age groups, including meeting
space to make up for the space lost when the conference center closed; and parks and recreation
system improvements.
9. Council Calendar
Council reviewed the calendar.
10. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Aldrich noted the RVP will bring a presentation to the Council regarding the
Belgium trip.
11. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and
Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Convention & Visitors Bureau, Design Review Board, Economic Development Committee,
Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Research Valley Technology Council, Regional Transportation Committee for Council of
Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments.
Mayor Berry reported on the Belgium trip with the RVP.
Councilmember Aldrich added to the report on the RVP trip to Belgium regarding economic
development.
Councilmember Schultz added to the report on the RVP trip to Belgium regarding economic
development.
Councilmember Brick reported on a Chamber meeting regarding global health challenges and how
they affect local health issues.
WKSHP121814Minutes Page 6
12. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the College
Station City Council at 7:29 p.m. on Thursday, December 18, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM121814 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
DECEMBER 18, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz, via videoconference
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:37 p.m. on Thursday, December 18, 2014 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Recognition of The Board of the Brazos Valley Groundwater Conservation District voted to
award Apache Corp with a "Conservationist of the Year"
Dave Coleman, Director of Water Services, introduced Alan Day, General Manager of the Brazos
Valley Groundwater Conservation District, who presented the “2014 Groundwater
Conservationist” award to the Apache Corporation.
Citizen Comments
Ben Roper, 5449 Prairie Dawn Court, came before Council to honor the service and sacrifice of
Pvt. Robert L. Frantz.
RM121814 Minutes Page 2
Marty Allday, 2211 Norfolk #410, representing the Texas Chapter of Consumer Energy Alliance,
read a prepared statement to the Council, attached.
Richard Woodward, 1001 Pershing Drive, spoke on behalf of Citizens for Safe Fracking. He
presented a memorandum to Council, attached.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
November 24, 2014 Workshop
November 24, 2014 Regular Council Meeting
2b. Presentation, possible action, and discussion regarding approval of a contract between
the City of College Station and National Field Services, Inc., in the amount of $305,419.86
for Annual Electric Substation Maintenance Labor Contract #15-039, which includes
$254,516.55 in scheduled work and potential additional/miscellaneous repairs as specified in
the bid, and an additional 20% not to exceed cost of $50,903.31 as a contingency for
unforeseen emergency work.
2c. Presentation, possible action, and discussion on a construction contract with Gaeke
Construction, in the amount of $242,868.50 for site work, electrical, water and wastewater
utilities installation, and construction of a restroom facility at the Wolf Pen Creek Park
Festival Site. Project Number WP 1401.
2d. Presentation, possible action, and discussion regarding the approval for purchase of new
grounds maintenance equipment for the Parks and Recreation Department in the amount of
$89,172.68.
2e. Presentation, possible action, and discussion regarding Ordinance 2014-3620, amending
Chapter 11 of the City Code of Ordinances, by adding to Section 2(D)(3) a new rate class for
commercial sewer customers who are not on the City's water supply.
2f. Presentation, possible action, and discussion regarding an annual purchase agreement
for dewatering chemical (polymer) with Fort Bend Services, Inc. not to exceed $100,100.
2g. Presentation, possible action, and discussion regarding the purchase of mobile data
terminals (MDTs) from Avinext for the not to exceed amount of $99,553.35.
2h. Presentation, possible action, and discussion on approving the Affordable Care Act
mandated Transitional Reinsurance Fee due on January 15, 2015. The amount for this
expenditures is $87,192.
2i. Presentation, possible action, and discussion on rejecting RFP 15-003 and approving
projected health plan expenditures for the period of January 1, 2015 through December 31,
2015 and Resolution 12-18-14-2i, authorizing the City Manager to execute and approve all
required contracts and subsequent expenditures related to the Employee Benefits
Agreements. The projected amount for both the renewals and total projected expenditures
is $8,326,981.
RM121814 Minutes Page 3
2j. Presentation, possible action, and discussion regarding approval of a 3-year agreement
with Suddenlink for the purchase of their Internet Services in the amount of $50,400.
2k. Presentation, possible action, and discussion on a construction contract (Contract No. 14-
422) with Angel Brothers Enterprises in the amount of $1,400,962.80 for the construction of
the Rock Prairie Road Rehabilitation Project.
2l. Presentation, possible action, and discussion regarding Ordinance 2014-3621, amending
Chapter 10, "Traffic Code," of the Code of Ordinances of the City of College Station, Texas,
to prohibit u-turns on northbound Texas Avenue between University Drive and Cooner
Street.
2m. Presentation, possible action, and discussion on a Memorandum of Understanding
(MOU) between the Bryan/College Station Metropolitan Planning Organization (BCS
MPO), the City of Bryan, the City of College Station, Brazos County, Texas A&M University
and the Texas Department of Transportation regarding the Bryan/College Station Regional
Bicycle and Pedestrian Infrastructure Coordination Program.
2n. Presentation, possible action, and discussion of proposed changes to the City's housing
assistance programs funds with grants from the U. S. Department of Housing and Urban
Development.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3622, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from M-2 Heavy Industrial and GS General Suburban to PDD
Planned Development District for approximately 36.86 acres being 36.86 acres in the
Crawford Burnett League, A-7, College Station, Brazos County, Texas, and being the same
called 14.58 acre tract of land conveyed to Cherokee Limited, recorded in Volume 323, Page
735, and the called 7.76 acre tract conveyed to Navajo Ltd.; as recorded in Vol. 337, Page
500, of the Brazos County Deed Records and the two tracts conveyed to Palomares
Construction Co. called 12.58 acres, Tract 1, as recorded in Vol. 2508, Page 234, and all of
called 2 acres, called Tract 2, as recorded in Vol. 2507, Page 180, of the Brazos County
Official Records, located at 1800 Wellborn Road, and more generally located between
Wellborn Road and Jones-Butler Road, north of Harvey Mitchell Parkway.
Jennifer Prochazka, Planning and Development, reported that this request is to rezone the property
from M-2 Heavy Industrial and General Suburban to Planned Development District for a multi-
family residential development with modifications to development standards.
RM121814 Minutes Page 4
The Planning and Zoning Commission considered this item at their December 4, 2014 meeting
and unanimously recommended approval with three conditions:
Impacts of any floodplain alterations be contained within the subject property;
Maximum density of 850 bedrooms permitted with this project; and
Number of residents should not exceed the number of bedrooms in the project.
Staff also recommends approval with the above stated conditions.
At approximately 8:09 p.m., Mayor Berry opened the Public Hearing.
Veronica Morgan, Mitchell and Morgan Engineers, 3204 Earl Rudder Freeway, provided a short
presentation on the project.
Jerome Rektorik, Planning and Zoning Commission, reported on the P&Z’s discussion on this item
and their recommended conditions.
There being no further comments, the Public Hearing was closed at 8:21 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted six (6) for and one (1) opposed, with Councilmember Brick voting
against, to adopt Ordinance 2014-3622, amending Chapter 12, "Unified Development Ordinance,"
Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station,
Texas by changing the zoning district boundaries from M-2 Heavy Industrial and GS General
Suburban to PDD Planned Development District for approximately 36.86 acres being 36.86 acres
in the Crawford Burnett League, A-7, College Station, Brazos County, Texas, and being the same
called 14.58 acre tract of land conveyed to Cherokee Limited, recorded in Volume 323, Page 735,
and the called 7.76 acre tract conveyed to Navajo Ltd.; as recorded in Vol. 337, Page 500, of the
Brazos County Deed Records and the two tracts conveyed to Palomares Construction Co. called
12.58 acres, Tract 1, as recorded in Vol. 2508, Page 234, and all of called 2 acres, called Tract 2,
as recorded in Vol. 2507, Page 180, of the Brazos County Official Records, located at 1800
Wellborn Road, and more generally located between Wellborn Road and Jones-Butler Road, north
of Harvey Mitchell Parkway. The motion carried.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3623, amending Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from PDD Planned Development District and R Rural to PDD
Planned Development District to amend the concept plan layout and uses for approximately
19.125 acres in the Samuel Davidson League, Abstract No. 13, College Station, Brazos
County, Texas, being a remainder of a called 22.418 acre tract described as Tract One in a
deed to Creek Meadows Partners, LP, as described in Volume 7633, Page 239; and 15.37
acres in the Samuel Davidson League, Abstract No. 13, College Station, Texas, being a
portion of the remainder of a called 171.043 acre tract described as Tract One by a deed to
Creek Meadows Partners, LP, recorded in Volume 7068, Page 220, of the Official Deed
Records of Brazos County, Texas, located at 3850 Greens Prairie Road West, and more
generally located near the entrance of Creek Meadows Subdivision at the intersection of
Greens Prairie Road West and Creek Meadows Boulevard North.
RM121814 Minutes Page 5
Jennifer Prochazka, Planning and Development, reported that Creek Meadows began development
in the ETJ and is vested to the uses proposed at that time. This rezoning request would allow
approximately 19 acres north of Greens Prairie Road West to develop as single-family (currently
vested for multi-family), approximately 15.4 acres south of Greens Prairie Road West to develop
as townhomes (currently vested to and zoned for duplexes). The density exchange will result in an
overall reduction of 127 potential dwelling units in Sections 1C and 1A.
The Planning and Zoning Commission considered this item at their November 20, 2014 meeting
and voted unanimously to recommend approval of the amendment with the condition that a
uniform six-foot fence with design elements be constructed at the time of subdivision development
on the northern and eastern property lines of the portion of the subject property located north of
Greens Prairie Road West. Staff recommends approval as well.
At approximately 8:56 p.m., Mayor Berry opened the Public Hearing.
Lisa Cantrell, 15097 Turnberry, lives adjacent to the subject property. There are eight units in the
Turnberry HOA. They have concerns about drainage from this property.
Veronica Morgan, Mitchell and Morgan Engineers, 3204 Earl Rudder Freeway, provided a short
presentation on the project. The applicant has agreed to the fence.
There being no further comments, the Public Hearing was closed at 8:59 p.m.
MOTION: Upon a motion by Councilmember Mooney and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3623, amending Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning
Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning
district boundaries from PDD Planned Development District and R Rural to PDD Planned
Development District to amend the concept plan layout and uses for approximately 19.125 acres
in the Samuel Davidson League, Abstract No. 13, College Station, Brazos County, Texas, being a
remainder of a called 22.418 acre tract described as Tract One in a deed to Creek Meadows
Partners, LP, as described in Volume 7633, Page 239; and 15.37 acres in the Samuel Davidson
League, Abstract No. 13, College Station, Texas, being a portion of the remainder of a called
171.043 acre tract described as Tract One by a deed to Creek Meadows Partners, LP, recorded in
Volume 7068, Page 220, of the Official Deed Records of Brazos County, Texas, located at 3850
Greens Prairie Road West, and more generally located near the entrance of Creek Meadows
Subdivision at the intersection of Greens Prairie Road West and Creek Meadows Boulevard North.
The motion to amend carried unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3624, amending Chapter 12, “Unified Development Ordinance,” related to the creation and
amendment of multi-family residential and mixed-use zoning districts.
Jennifer Prochazka, Planning and Development, reported that Staff has worked with a sub-
committee of the Planning and Zoning Commission to develop the concepts and language for the
proposed "MF Multi-Family" and "MU Mixed-Use" districts based on direction in the
Comprehensive Plan and input from stakeholder groups. The City’s existing multifamily districts,
"R-4 Multi-Family" and "R-6 High Density Multi-Family," are proposed to be “retired” with the
RM121814 Minutes Page 6
amendment. Retired districts remain active for those properties with the zoning designations, but
may not be requested to be applied to other properties in the future.
At approximately 9:07 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:07 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3624, amending Chapter 12, “Unified Development Ordinance,” related to the creation and
amendment of multi-family residential and mixed-use zoning districts. The motion carried
unanimously.
4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3625, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries from R Rural to GS General Suburban for approximately 1
acre being Lots 8, 9, and 10, Block 2, Needham Estates as recorded in volume 276, page 301
of the Official Records of Brazos County, Texas, generally located at 2468 Barron Road,
more generally located at the northwest corner of Renee Lane and Barron Road.
Jessica Bullock, Planning and Development, reported that this request is to rezone the property
from Rural to General Suburban.
The Planning and Zoning Commission considered this item at their November 20, 2014 meeting
and voted 5-0 to recommend approval of the rezoning. Staff also recommends approval.
At approximately 9:10 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:10 p.m.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3625, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning
district boundaries from R Rural to GS General Suburban for approximately 1 acre being Lots 8,
9, and 10, Block 2, Needham Estates as recorded in volume 276, page 301 of the Official Records
of Brazos County, Texas, generally located at 2468 Barron Road, more generally located at the
northwest corner of Renee Lane and Barron Road. The motion carried unanimously.
5. Public Hearing, presentation, possible action and discussion of Ordinance 2014-3626,
amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking
Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV
- No Parking Here to Corner or No Parking Anytime to remove stopping, standing, and
parking along Regal Row and Castlebrook Drive.
Donald Harmon, director of Public Works, reported that citizens contacted the City of College
Station concerned about the loading and unloading of College Station Middle School students
RM121814 Minutes Page 7
along Regal Row and Castlebrook Drive. A primary concern was the ability to see pedestrians
crossing the street at the intersection of Regal Row and Castlebrook Drive. An additional concern
was the ability for emergency vehicles to respond to emergencies along Regal Row during school
pick-up and drop-off periods. Based upon the observations of the fire department, police
department, and traffic engineering, the City presented a no stopping, standing, or parking
ordinance to the residents along Regal Row and Castlebrook Drive. At the public meeting on
November 24, 2014, organized by the Williams Court Homeowner’s Association, 15 residents
were in support of this ordinance. There were zero residents in attendance that opposed this
ordinance. Based upon the need for emergency vehicle access and the need to see pedestrians at
the intersection of Regal Row and Castlebrook Drive for their safety, the traffic management team
recommends approving this ordinance.
Staff also recommends approval of the ordinance amendment.
At approximately 9:12 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:12 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3626, amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking
Violations”, E “Parking Regulations of Certain Described Areas”, (1) “Traffic Schedule XIV - No
Parking Here to Corner or No Parking Anytime to remove stopping, standing, and parking along
Regal Row and Castlebrook Drive. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding appointments to the Capital
Improvement Program 2015 Bond Citizen Advisory Committee.
Aubrey Nettles, Assistant to the City Manager, reported that the Capital Improvement Program
Citizen Advisory Committee will help identify and prioritize potential capital improvement
projects that will be undertaken by the City through a voter approved bond issue to be placed on
the November 2015 ballot. The committee will have 23 members, who will compose three sub-
committees: facilities, transportation, and parks.
Appointments were as follows:
Chair: Penrod Thornton
Co-chair: William Smith
Facilities: Gary Ives, William Lartigue, Jr., Kevin McGinnis, Jeffrey Raisor, Rene Ramirez,
Thomas Taylor; James Watson
Transportation: James Batenhorst, Tedi Ellison, Mark Green, Linda Harvell, Brittan Johnson,
Ronald Kaiser, Beverly Kuhn
Parks: Marc Chalupka, Jon Denton, Sherry Ellison, Don Hellriegel, Keith Roberts, Chris Scotti,
Dan Stribling
RM121814 Minutes Page 8
7. Presentation, possible action, and discussion regarding the appointment of
Councilmember to boards and commissions.
This item was postponed to the first January meeting.
8. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 9:35 p.m. on Thursday, December 18, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-866 Name:Annual Purchase of Emergency Response Vehicle
Repair Parts and Services
Status:Type:Contract Consent Agenda
File created:In control:11/23/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action, and discussion on approving an annual blanket purchase order for the
purchase of repair parts and repair labor for Fire apparatus from Siddons-Martin Emergency Group
through the BuyBoard Purchasing Cooperative (Contract 399-12). The estimated annual expenditure
is anticipated to be approximately $50,000.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Siddons-Martin Contract Info.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving an annual blanket purchase order for the
purchase of repair parts and repair labor for Fire apparatus from Siddons-Martin Emergency Group
through the BuyBoard Purchasing Cooperative (Contract 399-12).The estimated annual expenditure
is anticipated to be approximately $50,000.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s):Staff recommends approval of an annual blanket purchase order to purchase
various repair parts and services from Siddons-Martin Emergency Group through the BuyBoard
Purchasing Cooperative.The estimated annual expenditure of $50,000 is based on the average
amount spent on repair parts and services since January 2014 and the anticipated needs for existing
vehicles and new vehicles being added to inventory this fiscal year.
Summary:BuyBoard is a purchasing cooperative for public agencies.All products and services
available for purchase through BuyBoard contracts have been competitively bid and awarded and
satisfy any State law requirements relating to competitive bids or proposals.Contingent upon
Council approval,a blanket purchase order will be issued for the term of January 9,2015 through
January 8, 2016.
Budget &Financial Summary:Purchases of fire apparatus parts are made through an inventory
account as budgeted and available in the Fleet Maintenance Fund.Charges are made to the Fire
department for fire apparatus vehicle maintenance and repairs based on the average annual cost for
each piece of equipment.
Attachments:
College Station, TX Printed on 12/31/2014Page 1 of 2
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File #:14-866,Version:1
1. Siddons-Martin Contract Information
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BuyBoard Contract Information
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-900 Name:Patricia Street Bore Contract
Status:Type:Contract Consent Agenda
File created:In control:12/11/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action, and discussion regarding approval of a contract with Elliott
Construction, LLC for the Patricia Street Bore for electric conduits in the amount of $108,575.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:Bid Tab 15-017.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a contract with Elliott
Construction, LLC for the Patricia Street Bore for electric conduits in the amount of $108,575.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
·Sustainable City
Recommendation(s):
Staff recommends approval of the contract.
Summary:
This contract will be for the installation of an electric manhole, conduit and bore under Wellborn Road
and the Union Pacific Railroad right-of-way to provide the necessary infrastructure for electric
distribution feeder needs to provide reliable electric service to the Northgate area from the Northgate
Substation. This bore was part of a previous bid for other Northgate feeder work and had to be rebid
due to unknown utility conflicts which caused this bore to be redesigned.
Sealed competitive bids were received and open on December 4, 2014 from three (3) companies
with Elliott Construction, LLC being the lowest responsible bidder in the amount of $108,575.
Budget & Financial Summary:
Funds are budgeted and available in the City of College Station's Electric Utility Department Capital
Improvement Project Budget.
Attachments:
1. Bid Tabulation
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City of College Station - Purchasing Division
Bid Tabulation for #15-017
"Patricia Street Bore"
Open Date: Thursday, December 4, 2014 @ 2:00 p.m.
Page 1 of 1
ITEM
UNIT
NO.QTY UNIT DESCRIPTION
UNIT PRICE
LABOR
UNIT PRICE
MATERIAL
UNIT PRICE
TOTAL
EXTENDED
PRICE TOTAL
UNIT PRICE
LABOR
UNIT PRICE
MATERIAL
UNIT PRICE
TOTAL
EXTENDED
PRICE TOTAL
UNIT PRICE
LABOR
UNIT PRICE
MATERIAL
UNIT PRICE
TOTAL
EXTENDED
PRICE TOTAL
A-1 UMOB 1 LS
Mobilization, insurance, Union Pacific Railroad Right-Of-Way
insurance, bonds and move-in related expenses not to exceed 5%
of total bid. See Section 01 07 13 of the B/CS Unified
specifications for unit description.$5,000.00 $0.00 $5,000.00 $5,000.00 $12,900.00 $0.00 $12,900.00 $12,900.00 $8,540.00 $15,860.00 $24,400.00 $24,400.00
A-2 UTS1 560 LF
Trench safety plan and trench safety plan implementation, in place
as detailed and specified. See Section 31 50 00 of the B/CS
Unified specifications for unit description $2.50 $0.00 $2.50 $1,400.00 $3.00 $0.00 $3.00 $1,680.00 $12.04 $22.36 $34.40 $19,264.00
A-3
Traffic
Control 1 LS
Traffic control plan and traffic control. See Section 01 55 26 of
the B/CS Unified specifications for unit description.$3,200.00 $0.00 $3,200.00 $3,200.00 $4,200.00 $0.00 $4,200.00 $4,200.00 $945.00 $1,755.00 $2,700.00 $2,700.00
A-4 Bore 16"410 LF
Labor and material to install 16 inch steel encasement pipe by bore
as shown on drawings MEI-10990-6 and MEI-10990-7 of plans.
See Section 31 78 00 of the B/CS Unified specifications for unit
description.$170.00
16" Steel
Encasement Pipe
(Owner Furnished)$170.00 $69,700.00 $478.00
16" Steel
Encasement Pipe
(Owner Furnished)$478.00 $195,980.00 $138.00
16" Steel
Encasement Pipe
(Owner Furnished)$138.00 $56,580.00
A-5 UM50-P-3G(B)405 LF
Labor and material to install 8-3" schedule 40 PVC conduits
through 16" steel encasement pipe as shown on drawing MEI-
10990-8 of plans bore detail H.$25.00
3" Schedule 40
PVC Conduit
(Owner Furnished)$25.00 $10,125.00 $18.25
3" Schedule 40
PVC Conduit
(Owner Furnished)$18.25 $7,391.25 $13.75
3" Schedule 40
PVC Conduit
(Owner Furnished)$13.75 $5,568.75
A-6 UM50-P-3G 150 LF
Labor and material to install 8-3" schedule 40 PVC conduits
including excavation, sand backfill, warning tape and natural fill as
shown on drawing MEI-10990-8 of plans trench detail B.
$21.00
3" Schedule 40
PVC Conduit
(Owner Furnished)$21.00 $3,150.00 $45.25
3" Schedule 40
PVC Conduit
(Owner Furnished)$45.25 $6,787.50 $34.40
3" Schedule 40
PVC Conduit
(Owner Furnished)$34.40 $5,160.00
A-7 CSUM-MH6 1 EA
Labor and material to install 3-Way octagonal manhole as shown
in CSUM-MH6 detail drawing on drawing MEI-10990-9.
$3,900.00
Manhole
(Owner Furnished)$3,900.00 $3,900.00 $11,235.00
Manhole
(Owner Furnished)$11,235.00 $11,235.00 $4,800.00
Manhole
(Owner Furnished)$4,800.00 $4,800.00
A-8 CSUM-CA 12 LF
Labor and material to install one (1) foot of 36" inside diameter
concrete grade ring. Grade rings will vary in height from 6" To
36". Water tight joints will be installed between grade rings to
bring entrance to surface grade. As shown in CSUM-CA detail
drawing on drawing MEI-10990-9.$200.00
Grade Rings
(Owner Furnished)
$200.00 $2,400.00 $250.00
Grade Rings
(Owner Furnished)
$250.00 $3,000.00 $275.00
Grade Rings
(Owner Furnished)
$275.00 $3,300.00
A-9 CSUM-CC 1 EA
Labor and materials to install 36" diameter cast iron manhole ring
and cover. As shown in CSUM-CC detail drawing on drawing
MEI-10990-9.$500.00
Manhole Ring and
Cover
(Owner Furnished)$500.00 $500.00 $1,200.00
Manhole Ring and
Cover
(Owner Furnished)$1,200.00 $1,200.00 $138.00
Manhole Ring and
Cover
(Owner Furnished)$138.00 $138.00
A-10 Hydro-Mulch 1.0 AC
Labor and material to install hydro mulch, including grading and
watering to sub stain growth. See Section 32 92 13 of the B/CS
Unified specifications for unit description.$1,700.00 $500.00 $2,200.00 $2,200.00 $1,100.00 $1,625.00 $2,725.00 $2,725.00 $2,100.00 $3,900.00 $6,000.00 $6,000.00
A-11 DVD 1 LS
Provide DVD recording of project work area prior to start of
construction and after completion of construction. See Section 01
30 00 of the B/CS Unified specifications for unit description.
$500.00 $0.00 $500.00 $500.00 $660.00 $0.00 $660.00 $660.00 $481.00 $894.00 $1,375.00 $1,375.00
A-12
Erosion and
Sedimentation
Control 1 LS
Obtaining and maintaining erosion and sedimentation control.
This unit is to include all silt fencing, inlet protection, rock berms
and any required TCEQ permits. See Section 31 25 13 of the
B/CS Unified specifications.$1,000.00 $200.00 $1,200.00 $1,200.00 $1,400.00 $1,000.00 $2,400.00 $2,400.00 $1,204.00 $2,236.00 $3,440.00 $3,440.00
A-13
Grout Fill 16" Steel
Casing 1 LS
Labor and material to fill existing 110' of 16" steel casing with
grout. Contractor to furnish grout and equipment to pump grout
into casing.$2,680.00 $920.00 $3,600.00 $3,600.00 $6,500.00 $3,110.00 $9,610.00 $9,610.00 $1,204.00 $2,236.00 $3,440.00 $3,440.00
A-14 UM-GND 1 EA
Labor and material to install ground rods and grounding conductor
in manhole and pull boxes as shown on UM-GND detail drawing
on drawing MEI-10161-25.
$1,700.00
Ground Rods and
Grounding
Conductor
(Owner Furnished)$1,700.00 $1,700.00 $490.00
Ground Rods and
Grounding
Conductor
(Owner Furnished)$490.00 $490.00 $500.00
Ground Rods and
Grounding
Conductor
(Owner Furnished)$500.00 $500.00
$108,575.00 $260,258.75 $136,665.75
Brazos Paving, Inc.
(Bryan, TX)
TOTAL BID AMOUNT
Elliott Construction, LLC
(Wellborn, TX)
Dudley Construction, Ltd.
(College Station, TX)
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-901 Name:Kyle Field Game Day Study - Task 5 Interlocal
Agreement
Status:Type:Agreement Consent Agenda
File created:In control:12/14/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action and discussion on an ILA with the Texas A&M University System to
assist in funding Task 5 of the Kyle Field Game Day Plan to evaluate and improve game day
operations. The City’s portion of the anticipated $100,000 project cost is $18,000.
Sponsors:Troy Rother
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action and discussion on an ILA with the Texas A&M University System to assist in funding Task 5 of
the Kyle Field Game Day Plan to evaluate and improve game day operations. The City’s portion of the anticipated
$100,000 project cost is $18,000.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Improving Mobility
Recommendation(s): Staff recommends approval of the agreement.
Summary: In June 2014, the City Council approved an ILA with the Texas A&M University System (TAMUS) in the amount
of $35,000 to assist in funding Tasks 1-4 of the Kyle Field Game Day Plan, which was to evaluate, monitor, and improve
game day traffic operations. TAMUS, in partnership with the City of College Station, City of Bryan, Texas A&M
Transportation Institute, 12th Man Foundation and the BCS CVB developed a plan to improve the Aggie football gameday
travel and attendee experience. The Texas A&M Transportation Institute worked with agency and community stakeholders
to develop an implementable plan for the 2014 football season, monitor and evaluate the plan during the 2014 season, and
develop recommendations for the following seasons. It included the development of performance goals as well as the
facilities, operations, and communications to move traffic and pedestrians.
Task 5 will develop procedures for evaluating the quality of traffic flow on key roadways and for evaluating various
alternatives for traffic management, traffic control, signal timing, demand management, and other methods for improving
game day traffic operations. This task also includes the development of a model to evaluate current and future traffic
conditions at specific locations and corridors.
The Texas A&M University System has contracted with Texas A&M Transportation Institute for the completion of Task 5 in
the amount of $100,000 and TAMUS has asked these same partners to help fund this additional task according to the
breakdown below.
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File #:14-901,Version:1
Texas A&M Transportation $18,000
12th Man Foundation $18,000
Texas A&M University System $18,000
City of College Station $18,000
City of Bryan $18,000
B/CS CVB $10,000
Budget & Financial Summary: The budget for this item was not included in the FY15 Approved Budget as the details were
not known at the time the budget was developed. A contingency transfer in the amount of $18,000 will be recommended to
establish the budget in the Traffic Engineering Division for this study.
Attachments:
1.ILA on file in the City Secretary’s Office
College Station, TX Printed on 12/31/2014Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-904 Name:Rental of Heavy Machinery
Status:Type:Presentation Consent Agenda
File created:In control:12/15/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action and discussion regarding the renewal of the annual pricing agreement
for the rental of heavy machinery with Mustang Rental Services of Bryan, TX in the amount of
$75,000 annually.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Renewal 2 - Bid 13-030 Heavy Machinery Rental.pdf
Action ByDate Action ResultVer.
Presentation,possible action and discussion regarding the renewal of the annual pricing agreement for the
rental of heavy machinery with Mustang Rental Services of Bryan, TX in the amount of $75,000 annually.
Relationship to Strategic Goals:
1.Financially Sustainable City
2.Core Services and Infrastructure
Recommendation(s):Staff recommends that Council approves the renewal of the annual pricing
agreement with Mustang Rental Services for Citywide rental of heavy machinery in an amount not to
exceed $75,000 annually.
Summary:In 2013,the City of College Station and the City of Bryan combined their annual requirements
for heavy machinery rental and jointly solicited formal bids.On January 9,2013,five (5)sealed bid were
received and opened.Staff at the City of College Station and the City of Bryan independently reviewed
the bids and both Cities awarded the pricing agreement to Mustang Rental Services.The renewal of this
price agreement will meet the needs of various City departments requiring the rental of heavy and/or
specialized machinery and equipment.
Evaluations were based on the monthly rental price;however,prices were also requested for daily and
weekly rental rates.Mustang Rental Services was the lowest bidder on 82%of the items bid.The College
Station City Council approved the original price agreement on February 14,2013.This will be the second
and final renewal term available.
Budget &Financial Summary:Funds are budgeted and available in the General Fund,Public Works
and Parks Operations, Public Utilities Fund, and Electric/Water/Waste Water Operations.
Reviewed and Approved by Legal:Yes
Attachments:Signed Renewal Agreement
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File #:14-904,Version:1
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City Hall
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College Station, TX
Legislation Details (With Text)
File #: Version:114-906 Name:FY15 Budget Amendment #1
Status:Type:Presentation Agenda Ready
File created:In control:12/17/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Public Hearing, presentation, possible action, and discussion on Budget Amendment #1 amending
Ordinance No. 3605 which will amend the budget for the 2014-2015 Fiscal Year in the amount of
$4,632,703; and presentation, possible action and discussion on a contingency transfer in the amount
of $154,450.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:BA #1 list.pdf
FY15 Budget Amendment Ordinance.pdf
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion on Budget Amendment #1 amending
Ordinance No. 3605 which will amend the budget for the 2014-2015 Fiscal Year in the amount of
$4,632,703; and presentation, possible action and discussion on a contingency transfer in the amount of
$154,450.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s):Staff recommends the City Council approve Budget Amendment #1 and approve
the contingency transfer.
Summary:The proposed budget amendment is to increase the FY15 budget appropriations by
$4,632,703. The charter of the City of College Station provides for the City Council to amend the annual
budget in the event there are revenues available to cover increased expenditures and after holding a
public hearing on such budget amendment. Attached is a summary with a description of the item included
on the proposed budget amendment. This amendment also includes a contingency transfer. Contingency
transfers greater than $50,000 require Council approval.
Budget & Financial Summary:The City has resources or can reasonably expect resources to cover the
appropriations in this budget amendment. The attached summary has the complete description of the
items included on the proposed budget amendment and includes a description of the contingency
transfer. If approved, the net revised budget will be $257,721,238.
Reviewed and Approved by Legal:Yes
Attachments:
1. FY15 Budget Amendment #1 Detail Listing
2. Ordinance
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14-906 - BA #1 list.docx
The proposed budget amendment is to increase the FY15 net budget for the items listed below by
$4,632,703. Also included is a contingency transfer item. Contingency transfers greater than $50,000
require Council approval and are therefore included as part of this Budget Amendment.
1. Encumbrance Roll - $3,008,450 (Budget Amendment)
A number of expenditures were not completed in FY14 due to timing issues. These goods and
services were budgeted and encumbered in FY14, but were not or will not be received until
FY15. The encumbrance roll increases the FY15 budget appropriation in each applicable fund for
the eligible items. Many of these items were one-time SLA items in FY14 and the funds for the
items are available in the applicable fund balances.
2. TAMU Game Day Traffic Control Rental/Purchase - $295,000 (Budget Amendment)
On November 24, 2014, Council approved an Interlocal Agreement (ILA) between the City of
College Station and Texas A&M University to share equally in the cost of deployment and rental
and/or purchase of traffic control devices that will be used to implement the Game Day Traffic
Control Plan. Budget was not included in the FY15 budget for the rental of the equipment in
FY15 or for the subsequent purchase the equipment as the costs associated with the plan were
not available when the budget was being developed. This item will appropriate budget in the
General Fund for the traffic control rental/purchase. As outlined in the ILA, Texas A&M will
share one-half of the costs (up to $200,000) incurred by the City for the deployment and rental
and/or purchase of traffic control devices which will be used implement the Game Day Traffic
Control Plan. The funds for the item are available in the General Fund balance.
3. City Gateway project - $150,000 (Budget Amendment)
On October 20, 2014, Council gave Staff direction to proceed with developing plans for City of
College Station gateway signage. Budget for this item was not included in the FY15 budget as,
when the budget was developed, it was not known that the project would be moving forward.
This item will appropriate budget in the General Fund for the estimated design and construction
expenditures. The funds for the item are available in the General Fund balance.
4. Police Department and Administrative Office Space Facility Program - $41,000 (Budget
Amendment)
On October 29, 2014, the City Manager approved a contract with a consulting firm for the Police
Department and Administrative Office Space Facility Study that is being completed ahead of the
2015 General Bond Authorization planning. Budget for this item had been approved in FY14 as
part of budget amendments. The funding came from proceeds of the First Street property sale.
The study was not completed in FY14 and this item will appropriate the budget in FY15 for the
completion of the study. The funds for the item are available in the General Fund balance.
5. Fire Department Hazardous Materials Vehicle – $691,000 (Budget Amendment)
On November 13, 2014, Council approved the purchase of a Hazardous Materials Vehicle for the
Fire Department. Budget in the amount of $691,000 had been approved for this vehicle as part
of FY14 budget amendments. A portion of the funding ($521,300) came from proceeds of the
First Street property sale and the remainder of the funding ($170,000) came from the balance of
the Fire Station #6 project. The purchase of the vehicle was not completed in FY14 due to delays
in getting the specifications for the vehicle. This item will appropriate the budget in FY15 for the
purchase. The funds for the item are available in the General Fund balance.
14-906 - BA #1 list.docx
6. Drainage Boom Mower - $66,000 (Budget Amendment)
As part of the FY15 budget, the replacement of a Drainage Boom Mower Truck was approved. A
total of $130,000 was approved for this replacement. After working with the vendor, the quote
for the mower is $199,000. The original estimate was considerably lower than the quote
because the original estimate included only the mower; the boom attachment was inadvertently
excluded from the estimate. This budget amendment item is for the transfer of $66,000 from
the Drainage Fund to the Equipment Replacement Fund for the additional funds and budget that
are needed for this purchase. The funds are available in the Drainage Fund balance.
7. MDT Replacement – $99,553 (Budget Amendment)
On December 18, 2014, Council approved the purchase of Mobile Data Terminals (MDT’s) for
use in Fire Department vehicles. The department uses these terminals to receive dispatch calls
and to run applications that assist in providing emergency services and enhance secure two-way
communications. Public Safety MDT’s are on a scheduled 5 year replacement rotation and were
scheduled for replacement in FY14. Due to a number of factors, Police Department units were
replaced, but Fire Department replacements were delayed. This item will appropriate the
budget in FY15 for the purchase. The funds for the item are available in the Equipment
Replacement Fund balance.
8. Annual Imagery Updates ($116,000) and Mobile Computing Infrastructure ($96,500) – Budget
Amendment
In FY15, IT submitted requests for two technology projects as part of the CIP process. It is
anticipated that these projects will be moving forward soon and this item will appropriate
budget in the Facilities and Technology Capital Improvement Projects Fund for the expenditures.
The first of these projects is an Aerial Imagery Update. This project is for the purchase of
satellite and aerial imagery as well as planimetrics that are used by many City departments. This
project will assist with mapping demands for emergency response, as well as for locating and
planning construction and utilities. The second project is for Mobile Computing Infrastructure.
This project will provide the capability for mobile and field workers to access enterprise
applications and city network resources from any location and device that has connectivity,
either commercial cellular or Wi-Fi. The system will be mobile device agnostic. Additionally, the
system will support Virtual Desktop Implementation to selected city computers. Funding for the
projects will be transferred from the various Funds that will benefit from the projects.
9. Well Field Fence and Gate Improvements – $69,200 (Budget Amendment)
Budget in the amount of $105,000 was approved as a FY14 SLA for the purchase and installation
of well field fence and gate improvements. A portion of the equipment was purchased in FY14,
but due to delays, not all was purchased and installed. The balance of the funds are needed in
FY15 to purchase some of the remaining items, as well as for installation and for some fence
repairs. This item will appropriate the budget in FY15 for this purpose. The funds for the item
are available in the Water Fund balance.
10. Pay Plan contingency transfers for professional pay plan adjustments - $154,450 (contingency
transfer)
As part of the FY15 Approved Budget, pay plan contingency was included in the General Fund
for targeted pay adjustments for certain position classes. These adjustments are intended to
address pay disparities in these position classes. The adjustments have been identified and
14-906 - BA #1 list.docx
made and this item will provide the authorization needed to make the budget contingency
transfers in conjunction with these pay adjustments as contingency transfers greater than
$50,000 require Council approval.
ORDINANCE NO. _________
AN ORDINANCE (BUDGET AMENDMENT 1) AMENDING ORDINANCE NO. 2014-3605 WHICH
WILL AMEND THE BUDGET FOR THE 2014-2015 FISCAL YEAR AND AUTHORIZING
AMENDED EXPENDITURES AS THEREIN PROVIDED.
WHEREAS, on September 22, 2014, the City Council of the City of College Station, Texas, adopted
Ordinance No. 2014-3605 approving its Budget for the 2014-2015 Fiscal Year; and
WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held
thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been
first duly given; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That Ordinance No. 2014-3605 is hereby amended by amending the 2014-2015 Budget adopted
thereto by a net amount of $4,632,703 as further detailed in Exhibit A attached hereto and
incorporated herein for all purposes.
PART 2: That this Budget Amendment 1 shall be attached to and made a part of the 2014-2015 Budget.
PART 3: That except as amended hereby, Ordinance No, 2014-3605 shall remain in effect in accordance
with its terms.
PART 4: That this ordinance shall become effective immediately after passage and approval.
PASSED and APPROVED this _________ day of __________________________2015.
ATTEST: APPROVED:
____________________________ ________________________________
City Secretary Mayor
APPROVED:
_________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-816 Name:Council appointments
Status:Type:Appointment Agenda Ready
File created:In control:10/29/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action, and discussion regarding the appointment of Councilmembers to
boards and commissions.
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding the appointment of Councilmembers to
boards and commissions.
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): None
Summary:Below is a listing of Councilmembers currently serving on boards.Vacancies that need to
be filled are indicated with a “___________”.This is also an opportunity for Councilmembers to
consider whether they wish to continue serving on a particular board or if they want to try a new one.
·Arts Council of the Brazos Valley: Steve Aldrich
·Arts Council Ad Hoc Committee : Nancy Berry; Julie Schultz
·Audit Committee: Nancy Berry, Steve Aldrich, Karl Mooney
·Blinn College Brazos Valley Advisory Committee: Nancy Berry
·Brazos County Health Department: Blanche Brick, John Nichols
·Brazos Valley Council of Governments: Nancy Berry
·Brazos Valley Area Communications Taskforce: James Benham
·Bryan/College Station Chamber of Commerce: Julie Schultz
·Budget and Finance: James Benham, John Nichols
·BVSWMA: Nancy Berry
·BVWACS: James Benham
·CEOC Policy Advisory Board: Nancy Berry
·Compensation and Benefits: Blanche Brick, Julie Schultz
·Convention & Visitors Bureau: Karl Mooney, with Julie Schultz as alternate
·Economic Development: Karl Mooney, Julie Schultz
·Intergovernmental Council: Nancy Berry, Blanche Brick, Karl Mooney
·Joint Neighborhood Parking Task Force: Blanche Brick, Julie Schultz
College Station, TX Printed on 12/31/2014Page 1 of 2
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File #:14-816,Version:1
·Lick Creek Park Nature Center Advisory Board: Blanche Brick
·Metropolitan Planning Organization: Nancy Berry
·Research Valley Partnership: Nancy Berry, Karl Mooney, Julie Schultz
·Research Valley Technology Council: James Benham
·RPO Transportation Committee for Council of Governments: Blanche Brick
* Bicycle, Pedestrian, and Greenways Advisory Board: Blanche Brick
·Transportation and Mobility: Blanche Brick, John Nichols
Budget & Financial Summary: None
Attachments:
College Station, TX Printed on 12/31/2014Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-918 Name:Citizen Committee Appointments
Status:Type:Appointment Agenda Ready
File created:In control:12/29/2014 City Council Regular
On agenda:Final action:1/8/2015
Title:Presentation, possible action and discussion regarding appointments to the following boards and
commissions:
•B/CS Library Committee
•Bicycle, Pedestrian, and Greenways Advisory Board
•Construction Board of Adjustments
•Convention and Visitors Bureau
•Design Review Board
•Historic Preservation Committee
•Joint Relief Funding Review Committee
•Landmark Commission
•Parks and Recreation Board
•Planning and Zoning Commission
•Zoning Board of Adjustments
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action and discussion regarding appointments to the following boards and
commissions:
•B/CS Library Committee
•Bicycle, Pedestrian, and Greenways Advisory Board
•Construction Board of Adjustments
•Convention and Visitors Bureau
•Design Review Board
•Historic Preservation Committee
•Joint Relief Funding Review Committee
•Landmark Commission
•Parks and Recreation Board
•Planning and Zoning Commission
•Zoning Board of Adjustments
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): None
College Station, TX Printed on 12/31/2014Page 1 of 2
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File #:14-918,Version:1
Summary: Notice of the vacancies was posted on our website and various social media.
Homeowners associations and grauates of Citizens University were contacted. Applications were
due in to the City Secretary by 5:00 p.m., December 31.
A reception honoring outgoing committee members is scheduled for January 14 at 6:00 p.m.
Immediatly afterward, a mandatory orientation and Open Meetings training for new appointees will be
held.
Budget & Financial Summary: There is no fiscal impact.
Attachments:
College Station, TX Printed on 12/31/2014Page 2 of 2
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