HomeMy WebLinkAbout11/13/2014 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PMThursday, November 13, 2014
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentations:
- Presentation by the College Station Fire Department and the College Station
Professional Fire Fighters Association to the Muscular Dystrophy Association.
- Recognition of the Arts Council of the Brazos Valley as the 2014-2015 Friend of
Texas Arts Education.
Hear Visitors: A citizen may address the City Council on any item which does not
appear on the posted Agenda. Registration forms are available in the lobby and at the
desk of the City Secretary. This form should be completed and delivered to the City
Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound
after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The
City Council will receive the information, ask staff to look into the matter, or place the
issue on a future agenda. Topics of operational concerns shall be directed to the City
Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent
Agenda Item. Individuals who wish to address the City Council on a consent agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
2.Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping" items required by law. Items may be removed
from the consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
· October 20, 2014 Workshop
· October 20, 2014 Regular Council Meeting
14-7992a.
Sponsors:Mashburn
WKSHP102014 DRAFT Minutes.pdf
RM102014 DRAFT Minutes.pdf
Attachments:
Presentation, possible action and discussion on a funding
agreement between the City of College Station and Keep Brazos
Beautiful for FY15 in the amount of $52,740.
14-7172b.
Page 1 College Station, TX Printed on 11/7/2014
November 13, 2014City Council Regular Meeting Agenda - Final
Sponsors:Kersten
Presentation, possible action, and discussion on the purchase of a
new Hazardous Materials Response Vehicle for the price of
$654,755.58 from VT Hackney Inc.
14-7662c.
Sponsors:Hurt
College Station Fire NJPA Contract 9-24-14awarded bid.pdfAttachments:
Presentation, possible action, and discussion regarding award of a
construction contract to Pipe Works Constructors LLC in the
amount of $1,149,500 for the Wastewater Treatment Plant Blower
and Diffuser Improvements.
14-7752d.
Sponsors:Coleman
Bid Tab.pdfAttachments:
Presentation, possible action, and discussion on the purchase of
three (3) Police motorcycles from Independence Harley Davidson
(College Station, TX) for the amount of $55,624.80 plus an
additional one year extended warranty for $2,901.00 and the
trade-in of one (1) existing 2010 Harley Davidson Road King
motorcycles for $8,000.
(Bid No. 15-008)
14-8002e.
Sponsors:Norris
15-008 Bid Tabulation.pdfAttachments:
Presentation, possible action and discussion on a resolution
assigning the Medical Waste Franchise Agreement with Medstar
Services (Ordinance No. 2013-3497) to Excel Medical Waste
Disposal for medical waste collection.
14-8042f.
Sponsors:Kersten
Excel Resolution .pdfAttachments:
Presentation, possible action, and discussion on an ordinance
amending Chapter 10 “Traffic Code”, Section 4 "Administrative
Adjudication of Parking Violations ", Sections A - D of the Code of
Ordinances of the City of College Station, Texas, providing a
severability clause; declaring a penalty; and providing and effective
date.
14-8152g.
Sponsors:Eller
Attachment 1 - Chapter 10 Sec 4 Ord Amend 10-7-14.docAttachments:
Presentation, possible action, and discussion on rejecting bids for
pavilion janitorial services.
14-7652h.
Page 2 College Station, TX Printed on 11/7/2014
November 13, 2014City Council Regular Meeting Agenda - Final
Sponsors:Atkins
Pavilion Cleaning Services and SuppliesTabulation.pdfAttachments:
Presentation, possible action, and discussion regarding ratification
and approval of a three year agreement for Westlaw online
research services and printed materials from West Group for the
City's Legal Department. Three year estimated costs are $140,000.
14-8052i.
Sponsors:Robinson
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular
Agenda Item. Individuals who wish to address the City Council on a regular agenda
item not posted as a public hearing shall register with the City Secretary prior to the
Mayor's reading of the agenda item. Registration forms are available in the lobby and
at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
shall register with the City Secretary prior to the Mayor's announcement to open the
public hearing.· The Mayor will recognize individuals who wish to come forward to
speak for or against the item. The speaker will state their name and address for the
record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal
thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from
the general public, some limited comments may be allowed at the discretion of the
Mayor.
If an individual does not wish to address the City Council, but still wishes to be
recorded in the official minutes as being in support or opposition to an agenda item, the
individual may complete the registration form provided in the lobby by providing the
name, address, and comments about a city related subject. These comments will be
referred to the City Council and City Manager.
Public Hearing, presentation, possible action, and discussion
regarding an ordinance amending Chapter 12, “Unified
Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundaries from PDD Planned
Development District to PDD Planned Development District to
amend the concept plan layout and uses for approximately 32.488
acres for the property being a portion of the remainder of a called
120.76 acre tract described by a deed to Capstone -CS, LLC
recorded in volume 8900, page 148 of the Official Records of
Brazos County, Texas and the remainder of Lot 2R, Block 1, The
Cottages of College Station, Phase 1, according to the plat
14-7961.
Page 3 College Station, TX Printed on 11/7/2014
November 13, 2014City Council Regular Meeting Agenda - Final
recorded in volume 11391, page 129 of the Official Records of
Brazos County, Texas, generally located at the southwest corner of
Harvey Mitchell Parkway South and Holleman Drive South.
Sponsors:Schubert
Background Information
Aerial and Small Area Map
Ordinance
Attachments:
Presentation, possible action, and discussion regarding a request
to delay annexation of approximately 46 acres generally located
northwest of the intersection of W.D. Fitch Parkway and Tonkaway
Lake Road.
14-7792.
Sponsors:Simms
Vicinity Map
Letter from Mike Gentry
Attachments:
Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
APPROVED
_____________________
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on November 7, 2014 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48
hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
Page 4 College Station, TX Printed on 11/7/2014
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-799 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:10/27/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion of minutes for:
··October 20, 2014 Workshop
··October 20, 2014 Regular Council Meeting
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:WKSHP102014 DRAFT Minutes.pdf
RM102014 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
··October 20, 2014 Workshop
··October 20, 2014 Regular Council Meeting
Relationship to Strategic Goals:
··Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
College Station, TX Printed on 11/7/2014Page 1 of 1
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WKSHP102014Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
OCTOBER 20, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham, arrived after roll call
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:32 p.m. on Monday, October 20, 2014 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:32
p.m. on Monday, October 20, 2014 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura
Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV-272,
in the 272nd District Court of Brazos County, TX
WKSHP102014Minutes Page 2
Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café
Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research
Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas
Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan
Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the
272nd District Court of Brazos County, Texas
Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational
Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas
Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court
of Brazos County, Texas
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
City Secretary
City Attorney
The Executive Session adjourned at 5:59 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
Consent item 2g was pulled for clarification.
(2g): Donald Harmon, Director of Public Works, reported on the rehabilitation of Munson,
which will include utilities. There are also some areas of sidewalk that will be repaired to meet
all ADA requirements.
5. Presentation, possible action and discussion regarding gateway signage for the City of
College Station.
Donald Harmon, Director of Public Works, updated the Council on the gateway signage project
and requested direction from the Council. The overview included existing locations, O&M
costs, and sample signage/entrance markers from Cedar Park, Caldwell, and Navasota.
Council directed staff to continue.
6. Presentation, possible action and discussion on a report from the Aggieland Humane
Society regarding activities of the organization and its relationship with the City of College
Station.
WKSHP102014Minutes Page 3
Scott McCollum, Police Chief, provided an overview of our relationship with the Aggieland
Humane Society.
Kathy Bice, Executive Director for Aggieland Humane Society, presented the annual report.
Programs include Pennies for Puppies, and Brazos County pet licenses for three partners. The
provide animals with shelter and promote responsible pet ownership. There are also several
public relations and community involvement programs, such as foster care. They have close to
500 volunteers. Wiener Fest is a primary partnership with the College Station Parks Department
and promotes the human/animal bond. One piece of animal welfare is spay neuter outreach.
They have a special package in the spring that helps with low cost spay and neuter services.
There is a comprehensive adoption program with adoption partners Petco and PetSmart. Funds
are available for medical and behavior prevention and rehabilitation. There is a euthanasia
program for unadoptable, untrainable, and untreatable animals.
7. Council Calendar
Council reviewed the calendar.
8. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Schultz asked for a workshop item on Project HOLD.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and
Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Convention & Visitors Bureau, Design Review Board, Economic Development Committee,
Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Research Valley Technology Council, Regional Transportation Committee for Council of
Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments.
Councilmember Nichols reported on the Brazos County Health Department.
Councilmember Brick reported on the Transportation committee.
Councilmember Aldrich reported on the Arts Council.
WKSHP102014Minutes Page 4
10. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the College
Station City Council at 7:00 p.m. on Monday, October 20, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM102014 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
OCTOBER 20, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:10 p.m. on Monday, October 20, 2014 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Citizen Comments
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
October 9, 2014 Regular Council Meeting
October 9, 2014 Workshop
2b. Presentation, possible action and discussion on approving the budget of the Memorial
for all Veterans of the Brazos Valley; and presentation, discussion and possible action on a
RM102014 Minutes Page 2
funding agreement between the City of College Station and the Memorial for all Veterans of
the Brazos Valley for FY15 in the amount of $15,000.
2c. Presentation, possible action and discussion regarding the renewal of a contract for
Annual Pad-Mount Equipment Repair and Restoration to Utility Restoration Services Inc.
in the amount of $102,370.
2d. Presentation, possible action, and discussion regarding Resolution 10-20-14-2d,
appointing Mr. Bill Harris as a member of the Brazos Valley Groundwater Conservation
District Board of Directors, subject to approval by the Brazos Valley Commissioners Court.
2e. Presentation, possible action and discussion on Resolution 10-20-14-2e, stating that the
City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List
and Investment Strategy.
2f. Presentation, possible action, and discussion on a Professional Services Contract with
Binkley & Barfield, Inc. in the amount of $144,820 for professional services associated with
the Graham Road Rehabilitation Project.
2g. Presentation, possible action, and discussion on a professional services contract with
Binkley and Barfield, Inc. in the amount of $377,470 for professional engineering services
related to the Munson Avenue Rehabilitation Project.
2h. Presentation, possible action and discussion regarding the renewal of Contract No. 14-
017 (ITB No. 14-006) for annual pavement markings and striping of roadways in an amount
not to exceed $150,000.
2i. Presentation, possible action and discussion regarding change order no. 1 with Kieschnick
General Contractors, Inc., in the amount of $77,150.68 for the Royder-Live Oak Sewer
Extension Project (contract no. 14-170).
2j. Presentation, possible action, and discussion on a professional services contract with
Freese & Nichols, Inc. in the amount of $148,400 for professional services associated with the
Well Field Collection System Loop Project.
2k. Presentation, possible action and discussion to approve a renewal of the consulting
contract with First Southwest Company in an amount not to exceed $ 150,000 for financial
advisory services.
2l. Presentation, possible action and discussion on approving the award of an annual contract
for gasoline and diesel fuel (Contract #15-006) to Brenco Marketing Corporation (Bryan,
TX) for the amount of $1,575,000.
2m. Presentation, possible action and discussion approving Resolution 10-20-14-2m,
authorizing expenditures to the Aggieland Humane Society, Inc. in the amount of $205,000.
2n. Presentation, possible action, and discussion on approval of the 2014 Property Tax Roll
in the amount of $29,803,313.50.
RM102014 Minutes Page 3
No items were pulled from Consent for a separate vote.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action and discussion regarding Resolution 10-20-
14-01, an Oil and Gas Operations Permit for the Buey Unit, Well #1H as requested by the
operator, Halcon Operating, Co., Inc. of Houston, Texas.
Carol Cotter, Assistant City Engineer, reported that the Chair of the Planning and Zoning
Commissions, the Fire Marshall, the Assistant Director of Planning and Development, and the City
Engineer met and agreed to recommend approval of the permit with some noted conditions:
All waivers be secured;
10-foot earthen fire access around the pad; and
All EIA recommendations from the Consultant be addressed.
At approximately 7:20 p.m., Mayor Berry opened the Public Hearing.
Stephen Ogden, 3740 Copperfield, Bryan, spoke in support of the permit application. He said he
was also here on behalf of the many lessors. He has no concerns regarding earthquakes or
contamination of the water supply.
Matt Holseth stated there is still some disagreement with the berm location for the permit approved
at the October 9 Council meeting. They are okay with a 10’ berm with landscaping on top. Mr.
Langford recommended that the berm not be built until after drilling.
There being no further comments, the Public Hearing was closed at 7:47 p.m.
A motion was made by Councilmember Benham and seconded by Councilmember Aldrich, to
adopt Resolution 10-20-14-01, an Oil and Gas Operations Permit for the Buey Unit, Well #1H as
requested by the operator, Halcon Operating, Co., Inc. of Houston, Texas, adding the expansion
of the sound plan to the north side.
MOTION: Upon a motion by Mayor Berry and a second by Councilmember Benham, the City
Council voted seven (7) for and none (0) opposed, to amend the previous motion to require a 12’
screening fence around the entire pad site. The motion to amend carried unanimously.
MOTION: Upon a motion by Councilmember Benham and a second by Councilmember Aldrich,
the City Council voted six (6) for and one (1) opposed, with Councilmember Mooney voting
against, to adopt Resolution 10-20-14-01, an Oil and Gas Operations Permit for the Buey Unit,
Well #1H as requested by the operator, Halcon Operating, Co., Inc. of Houston, Texas, adding the
expansion of the sound plan to the north side, and as amended. The motion carried.
RM102014 Minutes Page 4
2. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 8:11 p.m. on Monday, October 20, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-717 Name:KBB Funding Agreement
Status:Type:Presentation Consent Agenda
File created:In control:9/22/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action and discussion on a funding agreement between the City of College
Station and Keep Brazos Beautiful for FY15 in the amount of $52,740.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action and discussion on a funding agreement between the City of College
Station and Keep Brazos Beautiful for FY15 in the amount of $52,740.
Recommendation(s):Staff recommends approval of the funding agreement.
Summary: As part of the 2014-2015 budget process the City Council approved funding for Keep
Brazos Beautiful in the amount of $52,740.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the
2014-2015 Sanitation Fund. $31,000 is to be used for the operations and maintenance of Keep
Brazos Beautiful. $21,740 is to be used for community enhancement grants, projects and events
administered by Keep Brazos Beautiful, such as their Annual Awards Gala, the Don’t Mess With
Texas Trash-Off and other public landscape and litter-abatement projects.
Attachments:
1.Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office)
College Station, TX Printed on 11/7/2014Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-766 Name:Hazardous Material Vehicle
Status:Type:Bid Award Consent Agenda
File created:In control:10/17/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion on the purchase of a new Hazardous Materials
Response Vehicle for the price of $654,755.58 from VT Hackney Inc.
Sponsors:Eric Hurt
Indexes:
Code sections:
Attachments:College Station Fire NJPA Contract 9-24-14awarded bid.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the purchase of a new Hazardous Materials
Response Vehicle for the price of $654,755.58 from VT Hackney Inc.
Relationship to Strategic Goals:
··Financially Sustainable City
··Core Services and Infrastructure
··Diverse Growing Economy
··Sustainable City
Recommendation(s): Staff recommends approval of the purchase of the new Hazardous Materials
Response Vehicle from VT hackney Inc.
Summary: This request is for the purchase of a new Hazardous Materials Response vehecle that will
be housed at Fire Station #6. The new vehicle will allow for consolidation of equipment onto one unit
to handle a hazmat response. The vehicle will also seat 8 personnel to reduce the number of vehicles
used just to transport personnel to the scene. With the development of the Bio Corridor this unit will
be a great asset to the community.
Budget & Financial Summary:
The budget appropriation for this purchase was included in a FY 14 Budget Amendment. Due to
business delays in getting the specifications for the vehicle, the budget appropriation lapsed on
September 30. This item will be included on Budget Amendment #1 to the FY 15 budget later this
year, to re-appropriate the funds for this purchase. The funds are available in the General Fund for
this purchase. $691,000 was allocated for the vehicle. The purchase price is $654,755.58 and
includes a pre construction and final approval inspection visit for four people. The remaining fund
balance will be used to outfit the communication equipment for the unit. 270 day delivery from time
College Station, TX Printed on 11/7/2014Page 1 of 2
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File #:14-766,Version:1
of PO. The vehicle is being purchased through the National Joint Powers Alliance (NJPA)
cooperative, the contract name/number (#090512-VTH, Emergency Response Equipment) and that
all products and services offered through the cooperative have been subjected to the competitive bid
process.
Attachments:
Contract for purchase
College Station, TX Printed on 11/7/2014Page 2 of 2
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NJPA-TC-1482-2014
PART NO DESCRIPTION QTY MSRP DISC PRICE
TC-1482 1 $263,178.29 $248,751.08
2014
CHASSIS RELATED OPTIONS
PART NO DESCRIPTION QTY MSRP EXTENDED
11-32-0025 DOME LIGHTING - CAB - RED/CLEAR - LED WELDON (EA) 0 $236.90 $0.00
11-32-0075 DOME LIGHTING - CAB - RED/CLEAR - LED SOUNDOFF (EA) 0 $176.70 $0.00
11-40-1000 AIR HORNS - GROVER STUTTERTONE 1512 (PR) - 21" ROUND W/ISOLATED SERVIOR 0 $1,390.00 $0.00
11-41-1000 AIR HORN SWITCH (EA) HD CLAM-SHELL TYPE 0 $213.80 $0.00
11-42-1000 AIR HORN MOUNTING - IN FRONT BUMPER or ON HOOD 0 $319.50 $0.00
12-10-1050 CAB STEP - RIGHT SIDE - 2-DR W/AUX STEP 0 $830.40 $0.00
12-11-1000 FUEL TANK COVER/STEP & BATTERY COMPT- 2-DR 0 $892.62 $0.00
12-13-0000 TRACTOR REAR FRAME ENCLOSURE & STEPS 1 $1,434.60 $1,434.60
12-13-1200 TRACTOR REAR FRAME ENCLOSURE W/(2) COMP'T.0 $4,403.90 $0.00
12-13-2000 REAR WHEEL QUARTER FENDERS (PR)0 $648.38 $0.00
12-20-0000 CAB GUARD 0 $1,091.50 $0.00
12-50-0050 TRACTOR WHEEL COVERS - 22.5 - MIRROR SST - PHOENIX 0 $1,034.70 $0.00
12-50-3000 TRACTOR HUB/LUG COVERS - SST (for alloy or painted) 0 $465.50 $0.00
12-70-0050 TIRE CHAINS - INSTA-CHAIN AIR - 6 STRAND 0 $2,522.50 $0.00
12-70-0051 TIRE CHAINS - INSTA-CHAIN AIR - 12 STRAND 0 $2,741.10 $0.00
15-30-0000 BUMPER, BRIGHT STAINLESS STEEL - STRAIGHT 0 $1,873.40 $0.00
15-30-0800 BUMPER, PAINTED STEEL W/EXTENSION & RECEIVER 0 $2,424.20 $0.00
15-30-1000 EXTENDED FRONT BUMPER W/ANTI-SLIP DP PLATFORM 0 $1,470.94 $0.00
15-30-5000 BUMPER - DROP-DOWN HINGED CENTER SECTION - STAINLESS STEEL 0 $3,178.00 $0.00
15-35-1000 BUMPER STORAGE COMP'T (EA)0 $504.50 $0.00
15-50-2100 WINCH- WARN 12,000# ELECTRIC 0 $2,591.90 $0.00
15-50-2300 WINCH- WARN 16,500# ELECTRIC 0 $2,999.30 $0.00
15-50-3700 WINCH- WARN 9000# ELECTRIC - PORTABLE 0 $1,837.60 $0.00
15-50-8500 WINCH RECEIVER, FRONT BUMPER 0 $435.15 $0.00
15-51-0000 PLUG, POWER W/1/0 WIRING FOR PORTABLE WINCH (EA) 0 $489.40 $0.00
20-09-9600 TRAILER WHEELS, ALLOY - ILOS STEEL DISC - INNER & OUTER 1 $1,698.10 $1,698.10
20-09-9715 TRAILER WHEEL AXLE COVERS - STAINLESS STEEL (PR) 0 $439.40 $0.00
20-09-9725 TRAILER WHEEL COVERS - 22.5 - MIRROR S/S - SINGLE AXLE 0 $597.20 $0.00
20-09-9735 TRAILER WHEEL COVERS - 22.5 - MIRROR S/S - TANDEM AXLE 0 $1,193.90 $0.00
20-70-0181 WINDOW - BODY - 24"H X 36"W - SLIDING (EA)0 $498.60 $0.00
20-70-0185 WINDOW, BODY - 30"H X 18"W - SLIDING - TINTED (EA). 0 $501.30 $0.00
20-70-0195 BLINDS, MINI FOR BODY WINDOWS 0 $123.03 $0.00
20-70-0500 BELLY COMPARTMENT - TRAILER 0 $2,075.76 $0.00
21-20-0100 CHAIR - SWIVEL TASK (EA)2 $207.26 $414.52
21-20-1020 SEAT, FLIP-UP - TWO-MAN 1 $841.28 $841.28
21-25-0100 MARKER BOARD, WHITE DRY-ERASE - 48Lx36H 0 $182.07 $0.00
21-30-1205 FLOORING - ALUMINUM TREADPLATE - 5-ft - ILOS RUBBERIZED 0 $577.00 $0.00
22-25-6250 STEP - ELECTRIC, AUTO RETRACT - ZIAMATIC QUIC STEP (EA) 0 $2,648.50 $0.00
22-25-6260 STEP, SIDE DOOR MANUAL - SINGLE 0 $259.00 $0.00
22-80-0500 RECEIVER - SIDE TRAILER MOUNTED FOR WINCH ASSY (PR) 0 $1,712.50 $0.00
22-80-9100 PLUG, POWER W/ FOR PORTABLE WINCH - TRAILER 0 $714.70 $0.00
23-09-1020 STEP PLATFORM- FOLD-DOWN COMPARTMENT W/PNEUMATIC SPRING 4 $902.20 $3,608.80
23-11-2005 SHELF (EA) up to 39W X 36D 30 $273.80 $8,214.00
23-11-2010 SHELF (EA) up to 52W x 36D 0 $320.40 $0.00
23-11-4000 SHELF, FULL DEPTH USAR TUNNEL - up to 24"W 0 $614.10 $0.00
23-11-4010 SHELF, FULL DEPTH USAR TUNNEL - up to 40"W 0 $1,066.40 $0.00
23-21-1010 TRAY, SLIDE-OUT 600# - SLIDEMASTER - up to 52W x 38D 0 $1,192.60 $0.00
23-21-2005 TRAY, SLIDE-OUT 1000# - SLIDEMASTER - up to 52W x 44D 0 $1,326.30 $0.00
23-21-5010 TRAY, SLIDE/TILT 250# - SLIDEMASTER - up to 39W X 40D 0 $888.42 $0.00
23-21-5020 TRAY, SLIDE/TILT 250# - SLIDEMASTER - up to 52W X 44D 0 $1,101.72 $0.00
24-30-1000 PARTITION - VERTICAL HD 2" FRAMED PANEL TYPE 4 $522.94 $2,091.76
24-30-2000 PARTITION - HORIZONTAL HD 2" FRAMED TYPE 0 $638.50 $0.00
24-30-5000 PARTITION - UP TO 57"H x 197"L - 2" FRAMED 0 $1,271.58 $0.00
24-39-5000 BAR, RESTRANING W/SPRING-LOADED LOCK PINS 1 $194.28 $194.28
24-39-6000 HINGED DOOR, EQUIPMENT RESTAINING - SINGLE 0 $262.18 $0.00
25-40-1000 STOKES/BACKBOARD TUNNEL- 1-STOKES; 2-BACKBOARD 0 $2,063.40 $0.00
25-40-4800 LADDER STORAGE COMP"T - TRANSVERSE 0 $655.88 $0.00
25-45-0010 TOOL BOARD-SLIDE-OUT - VERTICAL - PLYWOOD PANEL - up to 36"D" 0 $1,062.00 $0.00
25-45-5100 SCBA SLIDE-OUT RACK STORAGE OF UP TO 8 SCBA 1 $2,079.60 $2,079.60
25-45-5410 SCBA WALKAWAY BRACKET - FLAMEFIGHTER (EA)8 $143.21 $1,145.68
25-50-3006 SCBA STORAGE MODULE - ALUMINUM (6)0 $924.90 $0.00
25-50-3008 SCBA STORAGE MODULE - ALUMINUM (8)0 $1,177.20 $0.00
25-50-3009 SCBA STORAGE MODULE - ALUMINUM (9)0 $1,303.30 $0.00
25-50-3012 SCBA STORAGE MODULE - ALUMINUM (12)0 $1,681.70 $0.00
25-70-2000 RAMP - COMPARTMENT FOLD-DOWN TYPE - 34"W 0 $1,359.78 $0.00
26-00-0010 LADDER, ROOF ACCESS - OSHA TYPE - BODY 0 $1,500.30 $0.00
26-00-0100 ROOF COMP'T, HINGED LID - UP TO 96L x 26W x 12.50H 0 $2,032.70 $0.00
26-00-0150 ROOF COMP'T, HINGED LID - UP TO 120L x 26W x 12.50H 4 $2,458.50 $9,834.00
26-00-0200 ROOF COMP'T, HINGED LID - 192L x 26W x 12.50H 0 $2,822.40 $0.00
26-00-3000 OBSERVATION PLATFORM 7' X 7' W/FOLDING RAILS 0 $3,343.90 $0.00
28-00-3500 AWNING, ELECTRIC CONTROLLED - A&E - up to 21FT 2 $2,875.90 $5,751.80
41-00-0050 PAINT CAB - ONE COLOR - 2-DR 0 $3,111.10 $0.00
41-00-1100 PAINT CAB - LOWER HALF ONLY - 2DR 0 $1,849.80 $0.00
42-10-3250 PAINT WHEELS - (10) OUTER SURFACES ONLY 0 $977.50 $0.00
Select Quantity For Automatic Calculation of Price
HEAVY DUTY TRAILER WITH FREIGHTLINER M2 106 330 HP TRACTOR PRICE
Page 1 of 3
TC-1482
2014
CHASSIS RELATED OPTIONS
PART NO DESCRIPTION QTY MSRP EXTENDED
42-10-3350 PAINT WHEELS - (14) OUTER/INNER SURFACES 0 $2,148.30 $0.00
42-10-3400 PAINT WHEELS - (18) OUTER/INNER SURFACES 0 $2,762.20 $0.00
50-55-0000 TRAFFIC ADVISOR - LED TRAFFICMASTER - V-MUX 0 $733.20 $0.00
51-10-1210 SCENE LIGHT - SIDE - FIRE RESEARCH EVOLUTION LED - RECESS (EA) 0 $1,407.90 $0.00
51-10-1900 FLOOD LIGHT - SIDE - WHELEN PIONEER SINGLE PANEL - RECESSED (EA) 0 $1,172.80 $0.00
51-10-1910 FLOOD LIGHT - SIDE - WHELEN PIONEER DUAL PANEL - RECESSED (EA) 0 $1,895.30 $0.00
51-50-1800 COMPARTMENT LIGHTS - LED STRIP - 12" RECESSED 0 $101.30 $0.00
51-50-1810 COMPARTMENT LIGHTS - LED STRIP - 24" RECESSED 0 $147.10 $0.00
51-50-1850 COMPARTMENT LIGHTS - LED STRIP - 42" RECESSED 10 $238.20 $2,382.00
51-51-5100 COMPARTMENT LIGHT - ROOF - LED STRIP - 42" RECESSED (EACH LID) 4 $407.40 $1,629.60
51-51-6010 ROOF WORK ZONE LIGHTS - SIDE WALL MOUNTED - LED 0 $166.90 $0.00
51-60-1105 DOME LIGHTS, HALOGEN - RED CEILING 0 $166.60 $0.00
55-00-1000 SIREN - MECHANICAL FEDERAL Q2B PEDESTAL MOUNT 0 $2,759.30 $0.00
55-00-3000 SIREN - FEDERAL E-Q2B - AMPLIFIER ONLY 0 $1,583.10 $0.00
55-41-4020 SPEAKER, SIREN - FREIGHTLINER M2 - THROUGH-THE-BUMPER (EA) 0 $444.20 $0.00
61-00-1020 GENERATOR- KOHLER 20KW DIESEL with UL FINAL INSTALL CERT 0 $19,812.19 $0.00
61-00-1030 GENERATOR- KOHLER 30KW DIESEL with UL FINAL INSTALL CERT 0 $26,648.20 $0.00
61-00-1095 REMOTE RADIATOR FOR KOHLER 0 $2,087.00 $0.00
61-00-1112 GENERATOR- ONAN 12KW QUIET DIESEL with UL FINAL INSTALL CERT 0 $14,450.40 $0.00
61-01-1600 GENERATOR - 25KW - ONAN PTO with UL FINAL INSTALL CERT 0 $12,462.90 $0.00
61-01-1800 GENERATOR - 35KW PTO - ONAN PTO with UL FINAL INSTALL CERT 0 $12,521.30 $0.00
61-01-2600 GENERATOR - 40KW PTO-3-PH - ONAN PTO with UL FINAL INSTALL CERT 1 $13,794.90 $13,794.90
61-09-5000 PTO GEN TRACTOR/TRAILER CONNECTIONS - 100A SINGLE 0 $2,722.60 $0.00
61-09-5035 PTO GEN TRACTOR/TRAILER CONNECTIONS - 200A SINGLE 0 $4,524.90 $0.00
61-09-5100 PTO GEN TRACTOR/TRAILER CONNECTIONS - 3-PHASE 0 $3,360.00 $0.00
61-11-0000 FUEL TANK, 22 GAL GENERATOR - Trailer Application 0 $1,182.00 $0.00
61-11-0800 FUEL TANK, 50 GAL GENERATOR - Trailer Application 0 $1,327.95 $0.00
61-11-1070 FUEL FILLER W/HINGED ACCESS DOOR - SST 0 $462.41 $0.00
61-11-1099 DIESEL FUEL ONLY LABEL 0 $30.10 $0.00
61-11-1099 DIESEL FUEL ONLY LABEL 0 $30.10 $0.00
61-60-2000 BREAKER BOX, 24-PLACE 125 AMP, 1-PHASE 0 $811.20 $0.00
61-60-2100 BREAKER BOX, 24-PLACE 150 AMP, 1-PHASE 0 $1,066.70 $0.00
61-60-3000 BREAKER BOX, 24-PLACE 150 AMP, 3-PHASE 1 $986.70 $986.70
62-20-1000 AUTO-EJECT SHOREPOWER - KUSSMAUL 20 AMP - ON TRAILER 0 $759.60 $0.00
62-20-3000 SHOREPOWER INLET, 30 AMP W/COVER & FEMALE PLUG - ON TRAILER 0 $446.27 $0.00
62-75-0000 TRANSFER RELAY, AUTOMATIC - 30 AMP 0 $409.60 $0.00
62-75-0500 TRANSFER SWITCH, 100 AMP TO BREAKER PANEL 0 $667.52 $0.00
63-00-1000 OUTLET 120V DUPLEX EXTERIOR WEATHERPROOF 20A 4 $342.10 $1,368.40
63-00-2000 OUTLET,120V SGL TWIST NEMA L5-20R (EA) W/GFI 2 $369.90 $739.80
63-10-3500 OUTLET STRIP - PLUG MOLDING - up to 6' Section 3 $315.70 $947.10
63-20-0100 OUTLET 240V 30 AMP (EA) L6-30R TWIST-LOCK 1 $282.90 $282.90
63-20-5000 200 AMP PIN & SLEEVE RECEPTACLE 0 $3,165.35 $0.00
64-00-2200 CORD REEL, ELECTRIC HANNAY ECR1618-17-18 1 $2,706.70 $2,706.70
64-50-2000 POWER DISTRIBUTION BOX - 240VAC - HARD-WIRED 1 $451.28 $451.28
64-51-1000 DISTRIBUTION BOX WALL MOUNTING BRACKET 1 $214.40 $214.40
65-20-0500 TELESCOPING FLOOD - OPTIMUM - 750W/120V (EA)0 $983.00 $0.00
65-20-0520 TELESCOPING FLOOD - OPTIMUM - 1500W/240V (EA)0 $1,093.50 $0.00
65-21-0500 TRIPOD FLOOD - OPTIMUM - 750W/120V (EA)0 $1,084.30 $0.00
65-22-3500 FLOOD LIGHT - FRC OPTIMUM 750W - UPPER BODY 0 $801.50 $0.00
65-22-3510 FLOOD LIGHT - FRC OPTIMUM 1500W - UPPER BODY 0 $902.40 $0.00
65-22-3550 SCENE LIGHT - FIRE RESEARCH SPECTRA LED 120V - SURFACE (EA) 4 $1,955.00 $7,820.00
65-30-2010 NIGHT SCAN POWERLITE 15' W/(4) 1500W FRC OPTIMUM - MULTI-DIRECTIONAL 0 $18,419.70 $0.00
65-30-2210 NIGHT SCAN POWERLITE 15' W/(6) FRC OPTIMUM MULTI-DIRECTIONAL 0 $21,402.60 $0.00
65-30-4850 AIR LINE INTERFACE, LIGHT TOWER TRACTOR APPLICATION 0 $566.70 $0.00
65-30-6000 COMMAND LIGHT - CL605 - (6) 500W QUARTZ HALOGEN 0 $16,281.70 $0.00
65-30-6010 COMMAND LIGHT - CL615 - (6) 1500W QUARTZ HALOGEN 0 $16,281.70 $0.00
65-30-6072 BACK LIGHT - CL/KL - (2) LOWER LIGHTS 0 $1,378.10 $0.00
65-30-9000 LIMB GUARD, ANGLED FRONT OF LIGHT TOWER - D/P 1 $647.40 $647.40
69-10-2100 REFRIGERATOR/FREEZER - 14.4 cu.ft. - 120V 0 $828.96 $0.00
70-01-0310 FILL STATION - SPACESAVER W/4-BANK CASCADE W/LO REG 0 $14,993.80 $0.00
72-00-1000 RECEIVERS - 6000 PSI W/CGA 702 VALVE (EA)0 $1,580.80 $0.00
72-10-1000 RECEIVER RACK FOR (4) DOT REC. HORIZONTAL 0 $1,358.60 $0.00
75-00-5010 AIR COMPRESSOR - 185 CFM W/NST OUTLETS 0 $15,190.88 $0.00
75-10-1000 AIR REEL, UTILITY - ELECTRIC REWIND W/ 150'0 $1,339.20 $0.00
0 $0.00
0 $0.00
PART NO DESCRIPTION EACH EXTENDED
Total Option Price $71,279.60
UP-XX-DISC NJPA PUBLISHED OPTIONS DISCOUNT 5.00%$3,563.98
NJPA PUBLISHED OPTIONS TOTAL $67,715.62
NJPA BASE MODEL PRICE $248,751.08
NJPA UNPUBLISHED OPTIONS $338,288.88
Sub Total $654,755.58
TOTAL CONTRACT PRICE $654,755.58
HEAVY DUTY TRAILER WITH FREIGHTLINER M2 106 330 HP TRACTOR PRICE
Page 2 of 3
Contact: Josh Varner
NJPA Base Model Number TC-1482-2014
NJPA Published Option Total (includes 5% discount)
NJPA Total
NJPA Administrative FEE (included in base price)
NJPA Contract Total
VT Hackney None Published Items Purchase Total
Total Of Contract
Terms:
F.O.B: Washington North Carolina
Delivery: 270 days A.R.O
VT Hackney, Inc.
By:
Eddie L. Smith, Director Sales & Marketing
Emergency Vehicle Group
http://www.vthackney.com/
All contracts and any subsequent payments are issued only to
VT Hackney, Inc. of Vision Technologies Systems.
Price does not include any applicable taxes or license fees
Price valid for a maximum of 30 days, unless noted elsewhere herein.
$3,000.00
$316,466.70
911 WEST 5TH STREET P.O. BOX 880 WASHINGTON NC 27889-0880 PHONE 252-946-6521 FAX 252-975-8393
$248,751.08
$67,715.62
$338,288.88
$654,755.58
DATE: September 24, 2014
$316,466.70
To: College Station Fire Department
Contract No. 090512
NJPA 2014 SCHEDULE PURCHASE
Page 3 of 3
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-775 Name:Wastewater Treatment Plant Blower and Diffuser
Improvements
Status:Type:Contract Consent Agenda
File created:In control:10/24/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion regarding award of a construction contract to Pipe
Works Constructors LLC in the amount of $1,149,500 for the Wastewater Treatment Plant Blower and
Diffuser Improvements.
Sponsors:David Coleman
Indexes:
Code sections:
Attachments:Bid Tab.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding award of a construction contract to Pipe
Works Constructors LLC in the amount of $1,149,500 for the Wastewater Treatment Plant Blower
and Diffuser Improvements.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation:Staff recommends approval of this construction contract.
Summary: This contract will replace several key components of the aeration systems at our two
wastewater treatment plants: Two aeration blowers and the Digested Sludge Holding Tank 1 air
diffusers at Carters Creek; and two sludge aeration blowers and a lift station odor control system at
Lick Creek. This equipment has exceeded its useful service life and must be replaced for the
treatment plants to achieve the required treatment standards and to minimize odor generation.
Wastewater treatment is a biological process. The introduction and continuous supply of oxygen is
essential to create and maintain the proper biological environment to safely and efficiently treat
wastewater to regulatory standards. We use a mechanically driven “aeration system” (called
blowers) to deliver the required oxygen into different parts of the treatment process to achieve the
treatment goals. This construction contract replaces equipment used in the aeration systems which
is either past its expected service life, or is no longer working efficiently. This contract will replace
four blowers, parts of a diffuser system, and will install equipment using a new technology for
neutralizing odors, ozonation, in the treatment process at the Lick Creek WWTP.
Pipe Works Constructors LLC was the low, responsive, responsible bidder on this project, and staff
recommends approval to award the contract.
College Station, TX Printed on 11/7/2014Page 1 of 2
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File #:14-775,Version:1
Budget & Financial Summary: $1,149,500 is the award amount, which includes the base bid and two
alternate bid items. Capital funds in the amount of $1,183,000 are budgeted for these project. Funds
in the amount of $129,245 have been expended or committed to date, leaving a balance of
$1,053,755 for construction and remaining expenditures. A transfer of budgeted capital funds from
new lift station SCADA installation, which will not be needed this year, and $20,000 from the capital
contingency will provide the additional funding needed to award this contract.
Reviewed and Approved by Legal:Yes
Attachments:
Contract - on file with City Secretary
Bid tabulation
College Station, TX Printed on 11/7/2014Page 2 of 2
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City of College Station - Purchasing Division
Bid Tabulation for #14-088
"WWTP Blower and Diffuser Improvements"
Open Date: Thursday, September 4, 2014 @ 2:00 p.m.
Page 1 of 1
Pipe Works
Constructors, LLC
(Austin, TX)
Dudley Construction,
Ltd.
(College Station, TX)
Bryan Construction
Company
(Bryan, TX)
ITEM QTY UNIT DESCRIPTION UNIT PRICE UNIT PRICE UNIT PRICE
1 1 LS Mobilization, Demobilization Closeout $30,000.00 $32,250.00 $50,000.00
2 1 LS Carters Creek WWTP Blower Improvements $400,000.00 $465,000.00 $489,400.00
3 1 LS Carters Creek WWTP Diffuser Improvements $148,000.00 $148,250.00 $174,700.00
4 1 LS Lick Creek WWTP Blower Improvements $503,000.00 $436,450.00 $489,300.00
$1,081,000.00 $1,081,950.00 $1,203,400.00
A1 1 LS
Lick Creek WWTP Influent Lift Station Odor Control
Improvements $62,500.00 $71,850.00 $63,800.00
A2 1 LS Lick Creek WWTP Blower Building Floor Improvements $6,000.00 $2,300.00 $10,500.00
$1,149,500.00 $1,156,100.00 $1,277,700.00
Certification of Bid
Bid Bond
Acknowledged Addendums
BASE BID
TOTAL BASE BID
ALTERNATE BID ITEMS
TOTAL BASE BID PLUS ALTERNATE BID ITEMS
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-800 Name:Purchase of New Harley Davidson Motorcycles
Status:Type:Bid Award Consent Agenda
File created:In control:10/27/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion on the purchase of three (3) Police motorcycles from
Independence Harley Davidson (College Station, TX) for the amount of $55,624.80 plus an additional
one year extended warranty for $2,901.00 and the trade-in of one (1) existing 2010 Harley Davidson
Road King motorcycles for $8,000.
(Bid No. 15-008)
Sponsors:Brandy Norris
Indexes:
Code sections:
Attachments:15-008 Bid Tabulation.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the purchase of three (3) Police motorcycles from
Independence Harley Davidson (College Station, TX) for the amount of $55,624.80 plus an additional
one year extended warranty for $2,901.00 and the trade-in of one (1) existing 2010 Harley Davidson
Road King motorcycles for $8,000.
(Bid No. 15-008)
Relationship to Strategic Goals: (Select all that apply)
··Core Services and Infrastructure
Recommendation(s):
Recommend award to the lowest, responsible bidder meeting specifications, Independence Harley
Davidson of College Station and acceptance of the trade
offer on the retired 2010 model motorcycle.
Summary:
This purchase will add two new Harley Davidson police motorcycles to the fleet for the two new Motor
Safety Officers that were approved in the budget for FY15. The third motorcycle will replace on that
is already in the fleet which was purchased on a three-year cycle. We received two bids. One bid
from Independence Harley
Davidson of College Station, TX. and one from Defender Supply in Aubrey, TX. Independence
Harley Davidson is the lowest, responsible bidder who met specifications. Independence Harley
Davidson of College Station performs all mechanical maintenance at their local dealership.
Independence has also offered
to take our 2010 motorcycle in trade at $8000. This will significantly reduce staff's time and costs
associated with selling these motorcycles through a municipal or private auction company.
College Station, TX Printed on 11/7/2014Page 1 of 2
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File #:14-800,Version:1
Budget & Financial Summary:
The total purchase amount of $58,525.80 includes three (3) 2015 motorcycles and costs associated
with: the installation of City-owned equipment, the provision and installation of Harley Davidson
equipment and an optional one-year extended warranty. As part of the bid, Independence Harley
Davidson of College Station has agreed to $8,000 trade-in allowance for one (1) 2010 Harley
Davidson police motorcycle for a total of $8,000. Contingent upon City Council approval of the
purchase of the motorcycles and trade in agreement, additional purchases, totaling approximately
$31,239, will also be required to complete the customization of each unit for law enforcement use.
Approximately $5,250 will be for purchases with various vendors for miscellaneous accessories and
services and $25,989 will be for law enforcement equipment (sirens, lights, speakers, etc.) $56,484
was included in the FY15 Approved Budget for the purchase of two (2) motorcycles. The total
purchase of three (3) motorcycles and associated equipment is $89,764.80. Due to the favorable bids
received, the Police Department is able to purchase the two new motorcycles within the amount
budgeted and the third motorcycle will be purchased out of the Equipment Replacement Fund.
Attachments:
1. Bid Tabulation Sheet
College Station, TX Printed on 11/7/2014Page 2 of 2
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City of College Station - Purchasing DivisionBid Tabulation for #15-008"Purchase of Three (3) Police Motorcycles"Open Date: Monday, October 20, 2014 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1 3 EA 2015 Harley Davidson Road King Motorcycle or Equal$16,205.00 $48,615.00 $22,680.00 $68,040.002 3 EA Cost to install City-owned equipment$1,104.80 $3,314.40 $1,350.00 $4,050.003 3 EA Cost to provide/install miscellaneous equipment$1,231.80 $3,695.40 $2,875.00 $8,625.00A.1 3 EA Add: Additional one-year extended warranty$967.00 $2,901.00 $650.00 $1,950.00A.2 3 EADeduct: Guaranteed repurchase price for the 2015 motorcycles atthe end of three (3) years$8,000.00 $24,000.00 No Bid No BidA.3 1 EADeduct: Trade-in price for one (1) existing 2010 HarleyDavidson Road King motorcycle$8,000.00 $8,000.00 $6,000.00 $6,000.00»Independence Harley Davidson is bidding 2015 Harley Davidson Road King Motorcycles. Base cost per unit: $18,541.60»Defender Supply is bidding 2015 Yamaha FJR 1300P motorcycles. Base cost per unit: $26,905.00Defender Supply(Aubrey, TX)$80,715.00$55,624.80NOTES:Independence Harley Davidson(College Station, TX)ADD/DEDUCT BID ITEMSBASE BIDTOTAL BASE BIDPage 1 of 1
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-804 Name:Medstar assignment to Excel
Status:Type:Presentation Consent Agenda
File created:In control:10/28/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action and discussion on a resolution assigning the Medical Waste Franchise
Agreement with Medstar Services (Ordinance No. 2013-3497) to Excel Medical Waste Disposal for
medical waste collection.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:Excel Resolution .pdf
Action ByDate Action ResultVer.
Presentation, possible action and discussion on a resolution assigning the Medical Waste Franchise
Agreement with Medstar Services (Ordinance No. 2013-3497) to Excel Medical Waste Disposal for
medical waste collection.
Relationship to Strategic Goals:Goal I - Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s):Staff recommends approval of the assignment of the Franchise Agreement
with Medstar Services (Ordinance No. 2013-3497) to Excel Medical Waste for medical waste
collection.
Summary:On May 23, 2013, the City Council approved the franchise agreement with Medstar. We
received a letter from Medstar requesting the assignment to Excel. By ordinance and charter, the
City may grant a non-exclusive franchise for the collection and disposal of a certain classification of
waste, treated and untreated medical waste, generated within the corporate limits of the City of
College Station under the terms of this Franchise Agreement. By way of this assignment, Medstar is
transferring all rights and obligations and Excel is agreeing to all rights and obligations of the
franchise agreement approved by Council on May 23, 2013.
Budget & Financial Summary: There is no budget or financial impact to approve this assignment.
Legal Review:Yes
Attachments:
1. Resolution assigning the franchise agreement for medical waste collection with Medstar Services
to Excel Medical Waste.
College Station, TX Printed on 11/7/2014Page 1 of 2
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File #:14-804,Version:1
College Station, TX Printed on 11/7/2014Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-815 Name:Chapter 10 “Traffic Code” Administrative
Adjudication of Parking Violations"
Status:Type:Ordinance Consent Agenda
File created:In control:10/29/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion on an ordinance amending Chapter 10 “Traffic Code”,
Section 4 "Administrative Adjudication of Parking Violations", Sections A - D of the Code of
Ordinances of the City of College Station, Texas, providing a severability clause; declaring a penalty;
and providing and effective date.
Sponsors:Debbie Eller
Indexes:
Code sections:
Attachments:Attachment 1 - Chapter 10 Sec 4 Ord Amend 10-7-14.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on an ordinance amending Chapter 10 “Traffic Code”,
Section 4 "Administrative Adjudication of Parking Violations", Sections A - D of the Code of
Ordinances of the City of College Station, Texas, providing a severability clause; declaring a penalty;
and providing and effective date.
Relationship to Strategic Goals: (Select all that apply)
··Financially Sustainable City
··Core Services and Infrastructure
··Improving Mobility
Recommendation(s): Staff Recommends approval.
Summary:Staff has identified the need to issue summons for violations occurring at the Northgate
Parking Garage when patrons exit the garage without paying the required parking fees.This process
has been handled previously by mailing notices and a request for payment of the unpaid parking fee
and damage often caused when exiting without paying,such as broken gate arms and damaged
motors. There is currently no way specified by ordinance to issue a summons for this violation.
The amendment allows for a summons to be mailed to the owner of the vehicle involved,much like
the parking citations that are issued for meter or parking violations.Additionally,the amendment
adds a penalty for “Parking in Northgate Parking Garage without Paying Fee.”
If adopted, this amendment to the Traffic Code will be effective ten (10) days after the date of
College Station, TX Printed on 11/7/2014Page 1 of 2
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File #:14-815,Version:1
passage.
Budget & Financial Summary: N/A
Attachments:
Attachment 1: Ordinance
College Station, TX Printed on 11/7/2014Page 2 of 2
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ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4
“ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, Sections A – D
OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS,
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of
Parking Violations”, Sections A – D of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed liable for a civil offense or guilty of a Class C
misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil
penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), or upon conviction thereof, shall be punished by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars
($500.00). Said Ordinance becomes effective ten (10) days after date of passage
by the City Council, as provided by Section 35 of the Charter of the City of
College Station.
PASSED, ADOPTED and APPROVED this ______ day of _______________, 2014.
APPROVED:
____________________________________
Mayor
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
Chapter 10 Section 4
Parking Ordinance Amendment Page 2 of 9
EXHIBIT “A”
That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”,
Sections A – D are hereby amended as follows:
Sec. 10-4. Administrative Adjudication of Parking Violations
A. Parking violations made civil offenses.
(1) A violation of a provision of this Code governing the stopping, standing or parking of a
vehicle is designated as a civil offense.
(2) A person charged with violating a standing, parking or stopping ordinance under this
Code of Ordinances is entitled to an administrative adjudication hearing. Such hearing
shall take place no later than ten (10) business days following the date upon which a
citation or summons is issued.
B. City Manager or his designee. The City Manager or his designee shall implement and
enforce the provisions of this section and establish procedures consistent with this section
necessary to discharge the duty or to effect the policy of this section. Under this section, the City
Manager or his designee shall also have the authority to reduce the civil fine amounts set herein
on a limited basis as part of an amnesty period.
C. Hearing Officer; powers, duties and functions.
(1) One (1) or more Hearing Officer shall be appointed by the City Manager or his designee
to administratively adjudicate all parking violations for which a parking citation is issued.
(a) A Hearing Officer shall have the authority to:
(i) Administer oaths;
(ii) Accept admissions and hear and determine contests of parking violations under
this Code;
(iii)Issue orders enforceable by the Municipal Court compelling the attendance of
witnesses and the production of documents
(iv) Issue orders of immobilization or impoundment of vehicles;
(v) Set conditions for the release of vehicles immobilized or impounded under this
chapter; and
(vi) Dismiss parking citations or cases that the Hearing Officer determines to be
unenforceable.
Chapter 10 Section 4
Parking Ordinance Amendment Page 3 of 9
(2) Parking citations.
(a) The administrative adjudication process is initiated by the issuance of a parking
citation or summons by a City Parking Enforcement Officer, Code Enforcement
Officer or College Station Peace Officer. A parking citation serves as the summons
and notice of administrative adjudication hearing under this section.
(b) A parking citation or summons shall include the following information:
(i) The nature, date, time, and location of the alleged parking violation.
(ii) A statement that a person charged with a civil offense under the City's Code of
Ordinances is entitled to an administrative adjudication hearing to determine
liability for the charged offense and that such right to a hearing shall be exercised
by mail or by appearing before a Hearing Officer within ten (10) business days
from the date of the citation or summons.
(iii)The state license plate number of the vehicle, or if the license plate number is not
visible or legible, the vehicle identification number or the state inspection tag
number.
(iv) The make of the vehicle.
(v) A notification that failure to answer the citation or to appear at the administrative
adjudication hearing is considered an admission of liability for the parking
violation and will result in the assessment of civil fines, costs, and fees.
(c) The original or a copy of a parking citation or summons, including an electronic copy
is a governmental record kept in the ordinary course of City business and is rebuttable
proof of the facts it contains.
(d) A parking citation must be served personally on the operator of a vehicle who is
present at the time of service. If the operator is not present, or cannot be personally
served, the parking citation may be served by affixing the parking citation to the
vehicle in a conspicuous place. A summons may be mailed to the registered owner of
the vehicle via certified mail return receipt requested. Mailing the summons CMRRR
is deemed proper notice to the registered vehicle owner.
(e) An operator of a vehicle who is not the vehicle's owner, but who uses or operates the
vehicle with the express or implied permission of the owner, is considered the
owner's agent authorized to receive a parking citation in accordance with this section.
(f) The original and all copies of a parking citation or summons are prima facie evidence
that the parking citation was issued and that service was made in accordance with this
section.
Chapter 10 Section 4
Parking Ordinance Amendment Page 4 of 9
(3) Liability of the vehicle owner and operator; presumption of liability, presumption of
ownership.
(a) Except as provided in subsection (b), the registered owner and the operator of a
vehicle, when not the same, are both liable to the City for a parking violation charge,
except that the registered owner is not liable if the owner can prove that the vehicle
was operated without the owner's express or implied consent. Payment of the civil
fine, costs, and fees by either the owner or operator is a final disposition of the
charged violation(s).
(b) A vehicle owner who is engaged in the business of renting or leasing vehicles
underwritten rental or leasing agreements is not liable for civil fines, costs, and fees
imposed by the City on a rented or leased vehicle if, within thirty (30) days after
receiving written notice of a parking violation, the owner provides an affidavit stating
the name, address, and driver's license number and state of issuance of a person in
possession of the vehicle at the time the parking citation or summons was issued, or a
copy of the lease or rental agreement in effect at the time the parking citation was
issued.
(c) A lesser of a vehicle who fails to comply with subsection (b) is liable for civil fines,
costs, and fees.
(d) It is defense to a charge of a parking violation that at the time of the violation, the
illegally parked vehicle was reported to a Police Department as having been stolen
before the time of the violation and had not yet been recovered.
(e) In a hearing to administratively adjudicate a parking citation or summons or an appeal
hearing there from, it is presumed that the registered owner of the vehicle for which
the citation was issued is the person who stopped, stood, or parked the vehicle at the
time and place of the parking violation. A computer-generated record of the
registration of the vehicle with the Texas Department of Transportation showing the
name of the person to whom state license plates were issued is prima facie evidence
of the ownership of the vehicle.
(4) Hearings.
(a) At a hearing before a Hearing Officer, the defendant may either admit, admit with
explanation, or deny the alleged violation.
(b) The issuing parking enforcement officer or peace officer is not required to attend the
hearing.
(c) The City's prosecuting attorney is not required to attend the hearing. However, if the
defendant is represented by legal counsel, the Hearing Officer may notify the
prosecuting attorney, who shall have the right to appear on behalf of the City at the
hearing.
(d) No formal or sworn complaint shall be necessary. The Hearing Officer shall base
their decision upon an examination of the contents of the citation or summons and the
Chapter 10 Section 4
Parking Ordinance Amendment Page 5 of 9
evidence related to ownership of the vehicle in question, the presumptions and other
prima facie evidence established by this section and other applicable law, and the
evidence and testimony presented by the defendant and the City. If the Hearing
Officer determines by a preponderance of the evidence that the defendant is liable for
the violation, the Hearing Officer shall find the defendant liable.
(e) At the conclusion of the hearing, the Hearing Officer shall issue an order stating
whether the defendant is liable for the violation of the parking, standing or stopping
ordinance and the amount, if any, of civil fines, costs or fees assessed against the
defendant.
(f) All orders issued by the Hearing Officer shall be filed with the clerk of the College
Station Municipal Court. All such orders shall be maintained in a separate index or
file by the Municipal Court Clerk. The order may be recorded using computer
printouts, microfilm, microfiche or electronic or data processing techniques.
(g) Failure of a defendant to appear by mail or personal appearance within the aforesaid
ten (10) business day period shall be considered an admission of liability for the
charged offense. Such defendant shall be liable for the civil fines, costs and fees
assessed by order of the Hearing Officer.
(5) Appeal from hearing.
(a) A person determined by a Hearing Officer, to be liable for a parking violation may
appeal the determination by filing a petition with the Municipal Court, along with any
other costs required by law for Municipal Courts not later than thirty (30) calendar
days after the Hearing Officer's order is filed with the Municipal Court.
(b) Upon receipt of an appeal petition, the Municipal Court shall schedule an appeal
hearing and notify all parties of the date, time, and location of the hearing.
(c) The appeal hearing shall be a de novo review by the Municipal Judge. Based upon the
evidence presented at the appeal hearing and if the judge determines by a
preponderance of the evidence that the Defendant committed the violation, the judge
shall find the defendant liable therefore.
(d) Service of notice of appeal under this section does not stay the enforcement and
collection of any order of a Hearing Officer, unless the person filing the appeal posts
with the Municipal Court an appeal bond in an amount equal to all civil fines, costs
and fees assessed by the Hearing Officer.
Chapter 10 Section 4
Parking Ordinance Amendment Page 6 of 9
(6) Enforcement of order.
(a) A Hearing Officer's order filed under this section may be enforced by:
(i) Impounding the vehicle that is the subject of the order;
(ii) Immobilizing by placing a device that prohibits movement ("boot") on the vehicle
that is the subject of the order; or
(iii)Imposing an additional fine as set out by this section if not paid within the
specified time.
(b) Provided, however, that no vehicle shall be impounded or immobilized under this
section unless:
(i) The person liable under this section has three (3) or more delinquent unpaid
citations or summons in a calendar year; and
(ii) Written notice is mailed to the last known registered owner of the vehicle by
certified mail - return receipt requested with a ten-day return at least ten (10)
business days before the vehicle is impounded or immobilized notifying the
registered owner that the vehicle is subject to impoundment or immobilization
under this section. Said notice shall also notify the registered owner of their right
to submit information to a Hearing Officer regarding the propriety of
impoundment or immobilization.
(7) Procedures for impoundment and immobilization.
(a) When a vehicle is found parked, whether legally or illegally, at any time upon a
public street or public property within the City, and such vehicle has met the criteria
for immobilization or impoundment as provided in subsection (6)(b) above, any
authorized employee designated by the City Manager, peace officer, or parking
enforcement officer for the City, may immobilize the vehicle by the installation on, or
attachment to, the vehicle of a device, or boot, designed to prohibit the movement of
the vehicle. In the alternative, such vehicle may be towed and impounded.
(b) At the time of immobilization, the person executing the immobilization shall attach to
the vehicle a written notice on a form provided by the City that includes the following
information:
(i) Notice that the vehicle has been immobilized pursuant to this section and that
attempted movement may cause damage to the vehicle;
(ii) Instructions as to release of the vehicle;
(iii)Notice that the owner or operator may request a hearing regarding the
immobilization within ten (10) business days following the date of
immobilization; and
(iv) Notice that the vehicle may be towed and impounded if the owner or a person
authorized to act on behalf of the owner does not obtain a release of the vehicle
within twenty-four (24) hours following the immobilization.
Chapter 10 Section 4
Parking Ordinance Amendment Page 7 of 9
(c) Notice that failure to request or appear at a hearing as provided in subsection
(7)(b)(iii) above waives any objection to the proposed impoundment or
immobilization of the vehicle.
(d) In the event that the vehicle is towed and impounded, the owner shall be responsible
for payment of applicable fees for towing, impoundment and storage in addition to
the fines, costs and fees under this section.
(e) This section is to be cumulative of existing law, and nothing herein shall be construed
to restrict or limit the right to tow and impound vehicles under other applicable law.
(8) Civil fines, costs and fees.
(a) Civil fines, costs and fees assessed in connection with this section shall be limited to
those specified below.
(b) If the vehicle owner or operator remits payment no later than the tenth (10th) business
day after issuance of the citation or summons, or before the hearing date shown on the
citation, the total fine and costs due for the violation is the amount shown on the
citation as "EARLY PAYMENT FINE." If payment of the fine is made on or after the
eleventh (11th) business day after issuance of the citation or summons, the owner or
operator shall remit the amount shown on the citation under "STANDARD FINE."
(c) A payment remitted by mail is considered "remitted" on the post-marked date.
(d) The following fines, costs and fees are established by the schedule attached hereto as
Schedule "A" and incorporated by reference for all purposes.
Chapter 10 Section 4
Parking Ordinance Amendment Page 8 of 9
Schedule A
OFFENSE PAYMENT
WITHIN
10 DAYS
PAYMENT
AFTER
10 DAYS
Parking on unapproved surface $75 $85
Parking in yard or on lawn $75 $85
Parking or stopping in bike lane $35 $45
Parking/stopping/standing-
prohibited
$50 $60
Parked blocking driveway or alley $25 $35
Parked blocking dumpster $55 $65
Restricted no parking/ time parking $25 $35
Special event violation $25 $35
Parking in fire lane $135 $145
Parking on City park grass $75 $85
Parking truck, tractor or trailer on
City road
$75 $85
Parking in Northgate Parking
Garage without Paying Fee
$50 $60
Parking blocking adjacent parking
space
$50 $60
Immobilization fee $50
(9) Certain conduct unlawful. It shall be unlawful for:
(a) Any person, other than a peace officer or employee of the City acting in the course
and scope of their duties under this section, to remove or attempt to remove or to
tamper in any manner with the immobilization device ("boot") installed on any
vehicle pursuant to this section.
(b) Any person, except under the direction of a peace officer, to tow or move or to cause
to be towed or moved, any vehicle on which a boot is then installed pursuant to this
section from the place the vehicle was booted.
(c) Any person, other than an officer or employee of the City acting in the course and
scope of their duties, or the owner or operator of a booted vehicle, to remove or
relocate any notice placed upon a booted vehicle pursuant to this section.
(d) For any person, other than a police officer or employee of the City acting in the
course and scope of their duties, to park, stop or stand a motor vehicle:
Chapter 10 Section 4
Parking Ordinance Amendment Page 9 of 9
(i) On an unapproved surface. “Unapproved surface” is defined as any surface not
approved by the City according to the Code of Ordinances as a parking surface for
vehicles;
(ii) in a yard or on a lawn;
(iii) In any location where an official sign indicates that parking, stopping or standing
is prohibited;
(iv) Blocking a driveway or alley;
(v) Blocking a dumpster;
(vi) In any location where an official sign indicates that parking is prohibited during
certain time periods;
(vii) Where prohibited due to special event restricted parking;
(viii) In a fire lane; and
(ix) In City park grass.
D. Parking in bike lanes. Parking, stopping or standing in bike lanes is expressly prohibited.
Unless the City hereby designates certain sections of streets where parking is permitted in a
bike lane on a limited basis during specified times:
(1) Anderson Street from Park Place to Holleman Drive, weekdays from 5:00 p.m. to
6:00 a.m. and on weekends.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-765 Name:Parks and Recreation Pavilion Janitorial RFP
Status:Type:Presentation Consent Agenda
File created:In control:10/16/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion on rejecting bids for pavilion janitorial services.
Sponsors:Amy Atkins
Indexes:
Code sections:
Attachments:Pavilion Cleaning Services and SuppliesTabulation.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on rejecting bids for pavilion janitorial services.
Recommendation(s):Staff recommends rejecting all bids.
Summary:Staff has reviewed the economic impact and recommends rejecting all bids for budgetary
reasons. Staff had hoped, from initial research that the bids would come back such that it would be a
cost saving to the City to contract out the weekend pavilion cleaning. It cost the Parks and Recreation
Department, with over time an average of $21 and hour to clean a pavilion. That is substantially less
than what the bids came in at.
Budget & Financial Summary:Two (2) sealed, competitive bids were received and opened on
October 7, 2014. The Bid tab #14-089 is attached.
Attachments:
1. Bid Tab Number #14-089
College Station, TX Printed on 11/7/2014Page 1 of 1
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City of College Station - Purchasing Division
Bid Tabulation for #14-089
"Pavilion Cleaning Services and Supplies"
Open Date: Tuesday, October 7, 2014 @ 4:00 p.m.
Estimated
Annual
Occurrences
Cost Per Occurrence Annual Cost Cost Per Occurrence Annual Cost
Stephen C. Beachy Central Park
Full Service to Restrooms, Pavilions and Kitchen
Veterans Park and Athletic Complex
Full Service to Restrooms, Pavilions and Kitchen
Bee Creek Park
Full Service to Restrooms and Pavilions
Oaks Park
Full Service to Restrooms and Pavilions
Bachmann Park
Full Service to Restrooms, Pavilions and Kitchen
John Crompton Park
Full Service to Restrooms and Pavilions
Notes:
*Total Labor Cost has been corrected according to unit costs provided.
*Vendors also submitted pricing sheets for supplies and cleaning products
$1,755.32
Total Annual Cost (Labor Only) $35,024.91
Howell Service Corporation
College Station, TX
$8,646.35
83 $149.70 $12,425.10
Facility Requirements
67 $129.05
Additional Fee for Emergency Services $145.00 per occurance
39 $87.76 $3,422.64
25 $92.92 $2,323.00
50 $129.05 $6,452.50
17 $103.25 $140.00 $2,380.00
$51,505.00
Cost Per Occurrence plus 20%
C&S Janitorial Services, Inc
Houston, TX
$75.00 $2,925.00
$100.00 $2,500.00
$175.00 $8,750.00
$150.00 $10,050.00
$300.00 $24,900.00
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-805 Name:Westlaw Research Expenditures
Status:Type:Presentation Consent Agenda
File created:In control:10/28/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion regarding ratification and approval of a three year
agreement for Westlaw online research services and printed materials from West Group for the City's
Legal Department. Three year estimated costs are $140,000.
Sponsors:Carla Robinson
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding ratification and approval of a three year
agreement for Westlaw online research services and printed materials from West Group for the City's
Legal Department. Three year estimated costs are $140,000.
Relationship to Strategic Goals:Goal I.1. Spending taxpayer money efficiently
Recommendation(s):Approval of the expenditures.
Background &Summary:The City uses West Group for access to Westlaw,West's online research
product.The City also purchases some printed materials from West Group.The City negotiated a
three year contract with West Group for both Westlaw services and printed materials in order to save
money.2014 was the first year of the contract and anticipated expenses for legal research expenses
are expected to be approximately $45,000.Subsequent years include a small subscription increase.
However,since this is a three year agreement with anticipated expenses over $50,000 over the term
of the agreement,Council ratification is requested to continue the services.The three year
subscription cost is estimated to be approximately $140,000.
Budget &Financial Summary:Funds are available and budgeted in the General Fund,Legal
Department.
Attachments:None
College Station, TX Printed on 11/7/2014Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-796 Name:CRED Apartments Rezoning
Status:Type:Rezoning Agenda Ready
File created:In control:10/27/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from PDD
Planned Development District to PDD Planned Development District to amend the concept plan layout
and uses for approximately 32.488 acres for the property being a portion of the remainder of a called
120.76 acre tract described by a deed to Capstone-CS, LLC recorded in volume 8900, page 148 of
the Official Records of Brazos County, Texas and the remainder of Lot 2R, Block 1, The Cottages of
College Station, Phase 1, according to the plat recorded in volume 11391, page 129 of the Official
Records of Brazos County, Texas, generally located at the southwest corner of Harvey Mitchell
Parkway South and Holleman Drive South.
Sponsors:Jason Schubert
Indexes:
Code sections:
Attachments:Background Information
Aerial and Small Area Map
Ordinance
Action ByDate Action ResultVer.
Public Hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of
Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
PDD Planned Development District to PDD Planned Development District to amend the concept plan
layout and uses for approximately 32.488 acres for the property being a portion of the remainder of a
called 120.76 acre tract described by a deed to Capstone-CS, LLC recorded in volume 8900, page
148 of the Official Records of Brazos County, Texas and the remainder of Lot 2R, Block 1, The
Cottages of College Station, Phase 1, according to the plat recorded in volume 11391, page 129 of
the Official Records of Brazos County, Texas, generally located at the southwest corner of Harvey
Mitchell Parkway South and Holleman Drive South.
Relationship to Strategic Goals:Diverse Growing Economy
Recommendations:The Planning and Zoning Commission will consider this item at their November
6, 2014 meeting and their recommendation will be provided at the meeting. Staff recommends
approval.
Summary:This request is to rezone the subject property from PDD Planned Development District to
PDD Planned Development District to amend the concept plan layout and uses. The PDD zoning for
this area was approved by Council in November 2008 and a revised PDD Concept Plan was
approved by staff in November 2010. Some multi-family has developed, however, multiple
College Station, TX Printed on 11/7/2014Page 1 of 5
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commercial areas and additional multi-family areas remain undeveloped. The proposed PDD revises
the concept plan for this part of the development to convert a commercial area located at the
northwest corner of Holleman Drive South and Cottage Lane to multi-family use. A revised
configuration of proposed building locations is also included.
The Unified Development Ordinance provides the following review criteria for zoning map
amendments:
REZONING REVIEW CRITERIA
1.Consistency with the Comprehensive Plan: The subject area is designated on the
Comprehensive Plan Future Land Use and Character Map as Urban and Natural Areas
Reserved. The proposed zoning permits multi-family, commercial at the corner of Harvey Mitchell
Parkway South and Holleman Drive South, and retains natural open spaces in the areas of
existing drainage. The proposed land uses are consistent with the Comprehensive Plan.
2.Compatibility with the present zoning and conforming uses of nearby property and with
the character of the neighborhood: The property immediately to the north and south of the
subject property are existing multi-family developments that are compatible with the proposed
uses. The property to the west is partially an acreage lot single-family subdivision and partially
land owned Texas A&M University System that includes the Brayton Fire School and Disaster
City that are located over 2,000 feet on the other side of a large wooded area. Proposed multi-
family in this area of the development is over 400 feet from the properties to the west with an over
9 acre open space between them.
3.Suitability of the property affected by the amendment for uses permitted by the district that
would be made applicable by the proposed amendment: With the appropriate traffic
mitigation measures discussed below, the subject property is suitable for the proposed multi-
family and commercial uses.
4.Suitability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment: With the appropriate
traffic mitigation measures discussed below, the subject property is suitable for the existing multi-
family and commercial uses.
5.Marketability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment:The subject property is
marketable with its current zoning though the small commercial area at the corner of Holleman
Drive South and Cottage Lane that is proposed to be removed with this request is more difficult to
market at this time due to its location and limited size.
6.Availability of water, wastewater, stormwater, and transportation facilities generally
suitable and adequate for the proposed use: The subject property is located adjacent to an 18
-inch water main along Harvey Mitchell Parkway, 12-inch water main along Holleman Drive South,
and an 8-inch water main bisects the property. There are currently 8-inch and 12-inch sanitary
sewer mains located on the west side of the property. With site development, a new sanitary
sewer line need to be extended through the property to Holleman Drive South to support future
development. The existing utilities appear to be adequate to support the proposed zoning on the
property.
College Station, TX Printed on 11/7/2014Page 2 of 5
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File #:14-796,Version:1
The subject property is located in the Whites Creek Drainage Basin and development of the
subject property is required to meet the minimum standards of the City’s Storm Water Design
Guidelines. The subject property is encroached by a Special Flood Hazard Area - Zone A, in
which no base flood elevations have been determined, per FEMA FIRM Panel 305F.
The subject property is located adjacent to two roadways identified on the Thoroughfare Plan,
Harvey Mitchell Parkway South (freeway) and Holleman Drive South (4-lane major collector). The
Traffic Impact Analysis (TIA) submitted for the rezoning identifies intersection improvements
needed to mitigate the impacts of the development. With the addition of traffic from the
development, signalization of the existing intersection of Holleman Drive South and Market Street
would likely be warranted. At the intersection of Harvey Mitchell Parkway South and Holleman
Drive South, an additional northbound left turn lane and an additional southbound through lane
would be needed on Holleman Drive to avoid increasing delays at the intersection. Final traffic
mitigation measures will be determined prior to site development.
REVIEW OF CONCEPT PLAN
The Concept Plan provides an illustration of the general layout of the proposed building and parking
areas as well as other site related features. In proposing a PDD, an applicant may also request
variations to the general platting and site development standards provided that those variations are
outweighed by demonstrated community benefits of the proposed development. The Unified
Development Ordinance provides the following review criteria as the basis for reviewing PDD
Concept Plans:
1.The proposal will constitute an environment of sustained stability and will be in harmony with the character of the
surrounding area;
2.The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any
subsequently adopted Plans,and will be consistent with the intent and purpose of this Section;
3.The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent
development;
4.Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court,
walkway, public area, or area owned by a homeowners association;
5.The development includes provision of adequate public improvements, including, but not limited to, parks, schools,
and other public facilities;
6.The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or
improvements in the vicinity; and
7.The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in
the vicinity,including traffic reasonably expected to be generated by the proposed use and other uses reasonably
anticipated in the area considering existing zoning and land uses in the area.
General
The maximum height of buildings in all areas will be limited to three stories and architecture elements that may be as tall
as 70 feet. This height is similar to that of the adjacent 2818 Place Properties development to the northwest and the
Cottages development to the south.
Multi-Family Area
Most of the Concept Plan is multi-family use that meets R-4 Multi-Family zoning district requirements. The maximum
density allowed in R-4 is 20 units per acre. The majority of the multi-family area will be gated with one main entry/exit
point and three other exit-only gates. The area near Holleman Drive South and Cottage Lane is designated for
commercial use on the existing concept plan and is proposed to be a clubhouse and other multi-family buildings on the
proposed Concept Plan. A private access drive and easement will connect Cottage Lane to the adjacent 2818 Place
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Properties development to allow greater vehicular circulation for both developments.
The applicant has requested the following meritorious modifications related to the residential area:
··Allow for 20-foot curb radii at intersections to create a more pedestrian friendly environment. As per UDO Section
12-7.4.C.7 “Geometric Design of Driveways”, curb return radii is to be between 25 and 30 feet. The tighter radii
will shorten the distance for pedestrians to cross an intersection and create a more pedestrian friendly
environment.
··Do not require a connection to the Woodlands Development, specifically Cedar Ridge Drive. As per UDO Section
12-8.3.E.2 “Relation to Adjoining Street System”, when platting, streets stubbed to a tract are to be extended.
Cedar Ridge Street is a rural street for an acreage lot single-family subdivision in the City’s extraterritorial
jurisdiction. Continuation of this street is difficult due to significant topography in the natural drainage area and
eliminating the connection helps buffer the two different land uses.
Commercial Area
The commercial area is proposed at the southwest corner of the intersection of Harvey Mitchell Parkway South and
Holleman Drive South. As stated previously, a second commercial area at the northwest corner of the intersection of
Holleman Drive South and Cottage Lane that was approved with the existing PDD zoning as area “B1” is proposed to be
converted to multi-family use. A driveway is anticipated to Holleman Drive South and cross access will be provided
across the creek to the multi-family area when the commercial area develops.
The applicant has requested to retain a modified C-3 Light Commercial zoning as the basis for the commercial area. The
following use modifications are made to C-3 Light Commercial zoning:
··Remove all Specific Use Standards from the Restaurant use category and remove Sexual Oriented Business
(SOBs) from allowable uses;
··Add Drive-Thru Window, Hotel, Theatre, Car Wash, Commercial Amusement, and Health Club with Outdoor
Facilities as allowable uses;
··Allow Night Club/Bar with approval of a Conditional Use Permit; and
··Revise the Specific Use Standards for Fuel Sales items #4 signage, #7 fuel sale islands, and #8 setback
regulations to be permitted according to GC General Commercial requirements.
The applicant has requested the following meritorious modification related to the commercial area:
··Allow for reduced required parking at commercial locations within this development to create a more pedestrian
friendly environment. Staff continues support of this consideration through administrative procedures allowed in
the UDO, since alternate modes of travel are provided with the internal hike/bike trail and additional vehicular
connectivity between adjacent developments.
Open Space and Other Features
Large open space areas are retained where natural drainage features exist. This includes retaining a large water
detention area in the center of the development and over nine acres of land on the western portion of the development
adjacent to the acreage lots and Texas A&M University System land. An existing creek drainage between the multi-family
and commercial areas will remain as well. A private bike/hike trail will interconnect the residential and commercial areas
Community Benefits
The applicant identified the following community benefits to offset proposed meritorious modifications:
··The detention will be provided in the natural creek areas with minor modifications, while retaining as many trees
as possible;
··There is a hike/bike trail that will connect to the adjacent development and the future commercial for the area
residents to enjoy;
··The neighborhood commercial being proposed with this project will meet a small part of the need for this area of
College Station. The closest commercial locations to this part of College Station is either, Rock Prairie Road and
State Highway 6, Southwest Parkway or Texas Avenue. This commercial area will be a nice addition to the large
residential areas south and west of FM 2818 and Wellborn Road;
··A driveway connection to 2818 Place Properties to allow the Place Properties development access to the
Holleman signal.
Budget & Financial Summary:N/A
Attachments:
1.Background Information
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2.Aerial & Small Area Map
3.Ordinance
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Background Information
NOTIFICATIONS
Advertised Commission Hearing Date: November 6, 2014
Advertised Council Hearing Date: November 13, 2014
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this
public hearing:
None
Property owner notices mailed: 12
Contacts in support: None at the time of staff report.
Contacts in opposition: None at the time of staff report.
Inquiry contacts: None at the time of staff report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Urban and
Natural Areas Reserved
R-4 Multi-Family and
R Rural
Apartment complex
South Urban PDD Planned
Development District
Apartment complex
East Urban and
Natural Areas Reserved
PDD Planned
Development District
Vacant
West Rural and
Texas A&M University
N/A (ETJ) and
CU College and
University
Acreage lot single-
family subdivision
Wooded
DEVELOPMENT HISTORY
Annexation: 1970 for approximately a 500-foot depth along Harvey Mitchell
Parkway, 2002 for remainder the property.
Zoning: R-1 Single-Family Residential upon annexation in 1970 and A-O
Agricultural Open upon annexation in 2002; rezoned PDD
Planned Development District in 2008, revised Concept Plan in
2010.
Final Plat: A portion of this tract was platted in 2011 with a minor replat in
2013.
Site development: Largely vacant with water detention areas.
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT
BOUNDARIES FROM PDD PLANNED DEVELOPMENT DISTRICT TO PDD PLANNED
DEVELOPMENT DISTRICT TO AMEND THE CONCEPT PLAN LAYOUT AND USES
FOR APPROXIMATELY 32.488 ACRES FOR THE PROPERTY BEING A PORTION OF
THE REMAINDER OF A CALLED 120.76 ACRE TRACT DESCRIBED BY A DEED TO
CAPSTONE-CS, LLC RECORDED IN VOLUME 8900, PAGE 148 OF THE OFFICIAL
RECORDS OF BRAZOS COUNTY, TEXAS AND THE REMAINDER OF LOT 2R, BLOCK
1, THE COTTAGES OF COLLEGE STATION, PHASE 1, ACCORDING TO THE PLAT
RECORDED IN VOLUME 11391, PAGE 129 OF THE OFFICIAL RECORDS OF BRAZOS
COUNTY, TEXAS, GENERALLY LOCATED AT THE SOUTHWEST CORNER OF
HARVEY MITCHELL PARKWAY SOUTH AND HOLLEMAN DRIVE SOUTH;
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE C ITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be
amended as set out in Exhibit “A”, as described in Exhibit “B”, and as shown
graphically in Exhibit “C” and Exhibit “D”, attached hereto and made a part of this
ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 13th day of November, 2014
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
ORDINANCE NO.__________________ Page 2
City Attorney
ORDINANCE NO.__________________ Page 3
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property is rezoned from PDD Planned Development District to PDD Planned
Development District to amend the Concept Plan layout and uses:
ORDINANCE NO.__________________ Page 4
ORDINANCE NO.__________________ Page 5
ORDINANCE NO.__________________ Page 6
EXHIBIT “B”
General Requirements
Area identified on the Concept Plan for multi-family use will meet R-4 Multi-Family
zoning district requirements.
Area identified on the Concept Plan for commercial use will meet C-3 Light Commercial
zoning district requirements with the following use modifications:
o Remove all Specific Use Standards from the Restaurant use category and remove
Sexual Oriented Business (SOBs) from allowable uses;
o Add Drive-Thru Window, Hotel, Theatre, Car Wash, Commercial Amusement, and
Health Club with Outdoor Facilities as allowable uses;
o Allow Night Club/Bar with approval of a Conditional Use Permit; and
o Revise the Specific Use Standards for Fuel Sales items #4 signage, #7 fuel sale
islands, and #8 setback regulations to be permitted according to GC General
Commercial requirements.
The maximum height of buildings in all areas will be limited to three stories and
architecture elements that may be as tall as 70 feet.
To offset the traffic demand created by the development, traffic mitigation is necessary to
maintain Level of Service on nearby public roadways. Improvements such as the
signalization of the intersection of Holleman Drive South and Market Street and
additional lanes at the intersection of Holleman Drive and Harvey Mitchell Parkway
South are likely needed. Final mitigation will be determined at the time of site
development.
Meritorious Modifications
Multi-Family Area:
Allow for 20-foot curb radii at intersections to create a more pedestrian friendly
environment; and
Do not require a street connection to Cedar Ridge Drive in the Woodlands subdivision.
Commercial Area:
Allow for reduced required parking at commercial locations to create a more pedestrian
friendly environment.
Community Benefits
As shown on the Concept Plan:
Water detention will be provided in the natural creek areas with minor modifications,
while retaining as many trees as possible;
A private hike/bike trail will connect to the adjacent development and the future
commercial for the area residents to enjoy; and
A private driveway connection and access easement from the adjacent 2818 Place
Properties to Cottage Lane to allow access to the traffic signal at Holleman Drive.
ORDINANCE NO.__________________ Page 7
EXHIBIT “C”
ORDINANCE NO.__________________ Page 8
EXHIBIT “D”
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:114-779 Name:Request for Delayed Annexation
Status:Type:Presentation Agenda Ready
File created:In control:10/24/2014 City Council Regular
On agenda:Final action:11/13/2014
Title:Presentation, possible action, and discussion regarding a request to delay annexation of
approximately 46 acres generally located northwest of the intersection of W.D. Fitch Parkway and
Tonkaway Lake Road.
Sponsors:Lance Simms
Indexes:
Code sections:
Attachments:Vicinity Map
Letter from Mike Gentry
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding a request to delay annexation of
approximately 46 acres generally located northwest of the intersection of W.D.Fitch Parkway and
Tonkaway Lake Road.
Relationship to Strategic Goals:
··Good Governance
··Diverse Growing Economy
Recommendation(s): Staff recommends approval of the request to delay annexation
Summary: In October of 2007, the owner of the subject property entered into a non-annexation
development agreement with the City of College Station. The development agreement contains a
number of provisions, including:
··A guarantee that the City will not annex the property for a period of ten (10) years unless the
terms of the agreement are violated
··A promise by the owner(s) to use the property in a way that is consistent with the City’s A-O
(Agricultural Open) zoning district
··A promise by the owner that no person will file a plat or related development document for the
property
··A provision that a violation of the agreement by the landowner by commencing development
will constitute a petition for voluntary annexation
The property owner has also entered into a saltwater disposal lease and the Owner's lessee has
started construction on a truck unloading facility,both on the subject property.Staff believes the
construction violates the terms of the non-annexation development agreement and,therefore,
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construction violates the terms of the non-annexation development agreement and,therefore,
constitutes a petition for voluntary annexation.Mike Gentry,attorney for the owner,has requested
that the City delay annexation until October of 2017,the termination date of the non-annexation
development agreement (see attached letter).
Staff recommends not moving forward with annexation of the subject property at this time.In order to
provide maximum flexibility regarding annexation of the property,staff also recommends not
approving a specific annexation date.
Budget & Financial Summary: N/A
Attachments:
1.Vicinity Map
2.Letter from Mike Gentry, Esq.
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