The URL can be used to link to this page

Home My WebLink About10/09/2014 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:30 PMThursday, October 9, 2014 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.The City of College Station v. Star Insurance Company, Civil Action No. 4:11 CV 02023, In the U.S. District Court for the Southern District, Houston Division b. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, Cause No. 11 003172 CV 272, In the 272nd District Court of Brazos County, Texas c. Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County, Texas d. Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas e. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District f. Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos Page 1 College Station, TX Printed on 10/3/2014 October 9, 2014City Council Workshop Meeting Agenda - Final County, Texas g.Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas Personnel {Gov’t Code Section 551.074}; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. Municipal Court Judge Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a.Economic incentives for a proposed development located generally in the Business Center at College Station 5:30 P.M. 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion concerning the City Internal Auditor’s Change Order Audit. 14-7205. Sponsors:City Auditor Elliott Presentation, possible action and discussion regarding a project status update for the University Drive Pedestrian Safety Improvements Phase II Project. 14-7336. Sponsors:Harmon and Rother 7. Council Calendar - Council may discuss upcoming events. 8.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Page 2 College Station, TX Printed on 10/3/2014 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:114-720 Name:Change Order Audit Status:Type:Report Agenda Ready File created:In control:9/22/2014 City Council Workshop On agenda:Final action:10/9/2014 Title:Presentation, possible action, and discussion concerning the City Internal Auditor’s Change Order Audit. Sponsors:Ty Elliott Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion concerning the City Internal Auditor’s Change Order Audit. Recommendations:The audit committee accepted the audit report and recommended implementation of the four recommendations contained in the report. Summary: Reasons for the Audit: This audit was conducted per direction of the City of College Station Audit Committee. The Audit Committee requested assurance and consultation services in regards to: (1) compliance with relevant change order statutes, policies, and procedures; (2) controls against change order fraud and abuse; and (3) the appropriateness of change orders that occurred in 2013. Results from the Audit: Overall the change order processes at the City of College Station appear to be running efficiently and effectively. But, as always, there is room for improvement. We found that the city is mostly compliant with the relevant statutes, policies, and procedures for change orders. There were not any material changes to purchases, change order forms were being appropriately used, and price increases did not exceed the limits. However, we also found that approval practices for change orders needed to be strengthened. We found the controls against change order fraud and abuse to be moderately strong. All change orders appear to be justified, and we found that the controls over change order prices appear to be sufficient. However, we also found that documentation needs to be improved, greater emphasis on negotiation would be beneficial, and the city's ethics hotline should be made available to vendors and vendor employees. College Station, TX Printed on 10/3/2014Page 1 of 2 powered by Legistar™ File #:14-720,Version:1 We did not find any change orders that should not have been approved. Report Distribution: A full copy of the Ringer Library Operations Audit is on file in the City Secretary's Office. This report along with other reports conducted by the City Auditor's Office can be found at: <<http://cstx.gov/index.aspx?page=2734>> College Station, TX Printed on 10/3/2014Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:114-733 Name:University Drive Pedestrian Safety Improvements Phase II Status:Type:Presentation Agenda Ready File created:In control:9/24/2014 City Council Workshop On agenda:Final action:10/9/2014 Title:Presentation, possible action and discussion regarding a project status update for the University Drive Pedestrian Safety Improvements Phase II Project. Sponsors:Donald Harmon, Troy Rother Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action and discussion regarding a project status update for the University Drive Pedestrian Safety Improvements Phase II Project. Relationship to Strategic Goals: ··Core Services and Infrastructure Recommendation(s): Staff recommends that the City Council receive the presentation. Summary: The presentation is in response to a request by City Council for an update on the project as a future agenda item. Budget & Financial Summary: N/A Attachments: N/A College Station, TX Printed on 10/3/2014Page 1 of 1 powered by Legistar™