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Home My WebLink About09/22/2014 - Workshop Agenda Packet - City Council (2)City Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:00 PMMonday, September 22, 2014 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.The City of College Station v. Star Insurance Company, Civil Action No. 4:11 CV 02023, In the U.S. District Court for the Southern District, Houston Division b. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, Cause No. 11 003172 CV 272, In the 272nd District Court of Brazos County, Texas c. Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., Cause No. 13 002978 CV 361, In the 361st Judicial District Court, Brazos County, Texas d. Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas e. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District Page 1 College Station, TX Printed on 9/19/2014 September 22, 2014City Council Workshop Meeting Agenda - Final f. Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas g. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas Legal Advice a. Legal advice regarding acquisition of property located generally east of State Highway 6 in College Station for a city water project Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Property located generally northeast of the intersection of University Drive and Boyett Street b. Property located generally east of State Highway 6 in the vicinity of North Forest Parkway in College Station, Texas c. Property located generally east of State Highway 6 and in the vicinity of Appomattox Drive in College Station, Texas d. Property located generally along Rock Prairie Road, west of Lick Creek Park in College Station 5:30 P.M. 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion concerning the City Internal Auditor's City Facilities Risk Assessment. 14-6995. Sponsors:City Auditor Elliott 6. Council Calendar - Council may discuss upcoming events. 7. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Page 2 College Station, TX Printed on 9/19/2014 September 22, 2014City Council Workshop Meeting Agenda - Final 8.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 9. Adjourn The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. Page 3 College Station, TX Printed on 9/19/2014 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:114-699 Name:City Facilities Risk Assessment Status:Type:Presentation Agenda Ready File created:In control:9/17/2014 City Council Workshop On agenda:Final action:9/22/2014 Title:Presentation, possible action, and discussion concerning the City Internal Auditor's City Facilities Risk Assessment. Sponsors:Ty Elliott Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion concerning the City Internal Auditor's City Facilities Risk Assessment. Recommendations:Significant investment needs to be made to City Hall in order to mitigate risks associated with safety, security, operational effectiveness and compliance with the Americans with Disabilities Act (ADA). Summary: An assessment of city facilities was included in the fiscal year 2014 audit plan per request of the City of College Station Audit Committee. In order to identify the city facility with the greatest financial and liability risk, we conducted a review of the following: · Reviewed 36 facility condition assessments performed by Faithful & Gould · Examined facility related general liability claims filed from 2009 to 2014. · Reviewed the 2012 ADA Facility Inspection report conducted by Eddie Hare. · Analyzed the results of the 2013 job satisfaction/workplace employee survey. · Examined utility facility usage for fiscal years 2012, 2013, and 2014 for the five largest city facilities. We found City Hall to be the College Station facility with the highest risk based on the previously mentioned criteria. Next we performed 81 interviews and site observations of City Hall. Through this review we found several deficiencies such as: air quality, emergency evacuation concerns, unauthorized access, and energy efficiency. We also reviewed safety, security, and ADA related consultant reports from the past 8 years. We found 51 recommendations made regarding City Hall, but only about 30 percent of the issues identified in these reports were mitigated. In some cases, the design of City Hall makes it cost prohibitive to mitigate the deficiency. In other cases, staff has a current plan in place to mitigate the College Station, TX Printed on 9/18/2014Page 1 of 2 powered by Legistar™ File #:14-699,Version:1 issue. Finally, we performed a financial analysis to assess three options available to decision makers: (1) the costs associated with accepting the current risks identified in our review, (2) the cost associated with investing in the current facility to mitigate the identifiable risks, or (3) the costs associated with funding a new facility. College Station, TX Printed on 9/18/2014Page 2 of 2 powered by Legistar™