HomeMy WebLinkAbout05/22/2014 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers7:00 PM Thursday, May 22, 2014
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
Presentation proclaiming May 18-24, 2014 as National Public Works Week.
Hear Visitors: A citizen may address the City Council on any item which does not appear
on the posted Agenda. Registration forms are available in the lobby and at the desk of the
City Secretary. This form should be completed and delivered to the City Secretary by 5:30
pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to
signal thirty seconds remaining to conclude your remarks. The City Council will receive
the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should
not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda
Item. Individuals who wish to address the City Council on a consent agenda item not
posted as a public hearing shall register with the City Secretary prior to the Mayor's
reading of the agenda item. Registration forms are available in the lobby and at the desk
of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists
of ministerial or "housekeeping" items required by law. Items may be removed from the
consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
· May 12, 2014 Workshop
· May 12, 2014 Regular Council Meeting
14-461 2a.
WKSHP051214 DRAFT Minutes.pdf
RM051214 DRAFT Minutes.pdf
Attachments:
Presentation, possible action, and discussion regarding the City’s Tax
Abatement Guidelines.
14-406 2b.
Tax Abatement Guidelines 2014.docx
Resolution - Tax Abatement Guidelines 2014.docx
Attachments:
Presentation, possible action, and discussion regarding approval renewal
number 1 of contract #13-201 between the City of College Station and Grid
14-419 2c.
Page 1 College Station, TX Printed on 5/16/2014
May 22, 2014City Council Regular Meeting Agenda
Utility, LLC., in the amount of $1,259,926.12 for Annual Electric System
Construction & Maintenance Labor; and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
cp contract.pdf
Electric 052214.pdf
Attachments:
Presentation, possible action, and discussion authorizing the payment of
Retention and Expansion, and Payroll Grants in a total amount of $45,000
to Reynolds & Reynolds.
14-426 2d.
ReyRey-2013SOC.pdf Attachments:
Presentation, possible action and discussion regarding the approval of a
contract with Kimley-Horn Associates in the amount of $85,000 to update a
transportation model of the roadway network in College Station and develop
a ranked list of projects for future consideration. Funding for this effort was
approved by the City Council in the budget amendment presented on
February 13, 2014.
14-431 2e.
Presentation, possible action, and discussion on an ordinance temporarily
amending Chapter 10, Section 3, of the College Station Code of
Ordinances by changing the posted speed limit on the section of State
Highway 6 between the north City Limit line and Barron Road to 60 mph for
the duration of a Texas Department of Transportation project to reconstruct
the SH 6 entrance and exit ramps along the highway and/or Rock Prairie
Road bridge.
14-432 2f.
Location Map.pdf
SH 6 Temp Speed Limit Ord 5-5-14.docx
Attachments:
Presentation, possible action, and discussion regarding approval of a
Resolution that will authorize City staff to negotiate for the purchase of
right-of-way needed for the Nimitz Street Rehabilitation Project.
14-433 2g.
Nimitz Street Rehab Project Limits.pdf
Nimitz Street PER Option 2.pdf
Nimitz Street Rehab - Needs Resolution.pdf
Attachments:
Presentation, possible action and discussion regarding ratification of
Change Order No. 3 in the amount of $239,564 to the Bee Creek Sanitary
Sewer Trunk Line Rehabilitation construction contract 13-144 with Elliott
Construction, LLC.
14-434 2h.
bee creek trunk line ph 1 map.pdf
Bee Creek CO 3 .pdf
Attachments:
Presentation, possible action, and discussion on a resolution approving a
Texas Commission on Environmental Quality (TCEQ) and Brazos Valley
Council of Governments Grant Application (BVCOG) in the amount of
$13,700.00.
14-435 2i.
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May 22, 2014City Council Regular Meeting Agenda
FY15 KBB Resolution.pdf
FY15 Grant App Draft.pdf
FY 15 Certification-of-Compliance-with-State-Laws.pdf
FY15 CS Resolution.pdf
Attachments:
Presentation, possible action, and discussion on a special warranty deed to
convey 16.7 acres adjoining the Rock Prairie Road Landfill to the Brazos
Valley Solid Waste Management Agency, Inc.
14-436 2j.
Special Warranty Deed REVISED - 16 7 acres remainder Attachments:
Presentation, possible action, and discussion regarding ratification of
Change Order #1 to the construction contract with G.W. Williams, Inc. in the
amount of $98,004.57 for the Hike and Bike Phase II project.
14-439 2k.
Change Order No 1.pdf Attachments:
Presentation, possible action, and discussion regarding a resolution
approving the reimbursement of costs to the Texas Department of
Transportation (TXDOT) in the amount of $2,645.12 for the SH 40 project
and $216,025.20 for the FM 2154 (Wellborn Widening) project.
14-440 2l.
SH40.pdf
FM2154.pdf
TXDOT Reimbursement Reso 5-5-14.docx
Attachments:
Presentation, possible action and discussion regarding the approval of a
professional services contract with Hawkins Architecture in the amount of
$238,700 for the Lincoln Center project.
14-441 2m.
Presentation, possible action, and discussion requesting approval to
transfer $49,600 from contingency in the Water Operating Fund for
emergency repairs to a 30” water main.
14-442 2n.
Construction Bid.xlsx Attachments:
Presentation, possible action and discussion on a funding amendment
between the City of College Station and the Brazos Valley Convention and
Visitors Bureau for FY14 in the amount of $46,327 for additional grant
funding. The amended FY14 funding agreement is $174,327.
14-446 2o.
CVB Grant Amendment No 1 Signed.pdf
CVB Revised Budget FY14.pdf
Attachments:
Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and Dudley Construction, of
College Station, Texas, in the amount of $94,431.00 for the Southwest Park
Phase II improvements and authorizing the City Manager to execute the
contract on behalf of the City Council.
14-447 2p.
14-049 Tab.pdf Southwest Park Phase 2 Improvements.pdf Attachments:
Page 3 College Station, TX Printed on 5/16/2014
May 22, 2014City Council Regular Meeting Agenda
Presentation, possible action and discussion on approving the amended
budget of the Brazos Valley Convention and Visitors Bureau (CVB); and
presentation, possible action and discussion on a funding amendment
between the City of College Station and the Brazos Valley Convention and
Visitors Bureau for FY14 in the amount of $46,313 for expenses related to
the relocation of CVB offices.
14-448 2q.
CVB Revised Budget FY14.pdf
2014 CVB Ammendment .pdf
Attachments:
Presentation, possible action, and discussion regarding the Depository
Pledge Agreement with Branch Banking and Trust Company (BB&T). The
depository pledge agreement authorizes the Mayor to execute a new
collateral agreement between the City, the Federal Reserve Bank and
BB&T. The agreement is necessary due to the purchase of Citibank by
BB&T. The new agreement mirrors the Citibank agreement and will cover
the period from the date of the acquisition of Citibank assets to BB&T
through September 30, 2015.
14-449 2r.
BB&T Letter of Intent & Pledge Documentation040214.pdf Attachments:
Presentation, possible action, and discussion on an inter-local agreement
(ILA) with Brazos County and the City of Bryan for the purpose of
application and acceptance of a U.S. Department of Justice, 2014 Justice
Assistance Grant (JAG).
14-453 2s.
2014 JAG ILA.pdf Attachments:
Presentation, possible action, and discussion regarding adoption of a
resolution denying the rate increase requested by Atmos Energy.
14-457 2t.
Resolution.docx Attachments:
Presentation, possible action, and discussion regarding approval of a
contract with Sungard Public Sector (SPS), formerly Sungard HTE, for the
purchase of their IVR interface for the SPS Customer Information System
module in an amount not to exceed $10,775.00.
14-443 2u.
Sungard Contract Amend.pdf Attachments:
Presentation, possible action, and discussion regarding awarding the bid
and approval of an annual price agreement with BWI Companies, in the
amount of $89,659.00, for the annual purchase of athletic field maintenance
materials to include fertilizers, chemicals, pesticides, herbicides, winter
over-seed, infield material, grass seed and turf amendments.
14-425 2v.
Bid 14-054 Tabulation.pdf Attachments:
Presentation, possible action, and discussion regarding approval of a
contract with Verizon Business Network Services, Inc. for the purchase
of their city long distance phone services in an amount estimated to be
no more than $70,000.00 over two years.
14-462 2w.
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May 22, 2014City Council Regular Meeting Agenda
Member Participation Agreement.pdf Attachments:
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda
Item. Individuals who wish to address the City Council on a regular agenda item not
posted as a public hearing shall register with the City Secretary prior to the Mayor's
reading of the agenda item. Registration forms are available in the lobby and at the desk
of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing
shall register with the City Secretary prior to the Mayor's announcement to open the public
hearing.· The Mayor will recognize individuals who wish to come forward to speak for or
against the item. The speaker will state their name and address for the record and allowed
three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining
to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited
comments may be allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in
the official minutes as being in support or opposition to an agenda item, the individual may
complete the registration form provided in the lobby by providing the name, address, and
comments about a city related subject. These comments will be referred to the City
Council and City Manager.
Public hearing, presentation, possible action, and discussion regarding an
amendment to Chapter 12, “Unified Development Ordinance,” Section 4.2,
“Official Zoning Map,” of the Code of Ordinances of the City of College
Station, Texas, by rezoning approximately 2 acres for Whitley Subdivision,
Lots 3A & 3B at 1806 Welsh Avenue from GC General Commercial to CI
Commercial Industrial.
14-456 1.
Aerial & SAM.docx
Background Information.docx
Draft Ordinance
Attachments:
Public Hearing, presentation, possible action and discussion regarding a
proposed Standard of Care Ordinance for the City's youth programs.
14-428 2.
Standards of Care.pdf Attachments:
3. Adjourn.
Page 5 College Station, TX Printed on 5/16/2014
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-461 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:5/13/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion of minutes for:
··May 12, 2014 Workshop
··May 12, 2014 Regular Council Meeting
Sponsors:Sherry Mashburn
Indexes:
Code sections:
Attachments:WKSHP051214 DRAFT Minutes.pdf
RM051214 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
··May 12, 2014 Workshop
··May 12, 2014 Regular Council Meeting
Relationship to Strategic Goals:
··Good Governance
Recommendation(s): Approval
Summary: None
Budget & Financial Summary: None
Attachments:
College Station, TX Printed on 5/16/2014Page 1 of 1
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WKSHP051214Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
MAY 12, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Council Photo Session
2. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:11 p.m. on Monday, May 12, 2014 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
3. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.072-Real Estate, the College Station City Council convened into Executive S ession at 4:15
p.m. on Monday, May 12, 2014 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
WKSHP051214Minutes Page 2
Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café
Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research
Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas
Bobby Trant, Individually and as Executor of the Estate of Harold B. Trant, Deceased,
and of the Estate of Rosealice Trant, Deceased, Patsy Trant Langford and Robin Trant
Johnson v. Brazos Valley Solid Waste Management Agency, Inc. d/b/a BVSWMA, Inc.,
Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District
B. Deliberation on the purchase, exchange, lease or value of real property; to wit:
Property located generally in the vicinity northeast of the intersection of Texas Avenue
and George Bush Drive in College Station.
The Executive Session adjourned at 5:00 p.m.
4. Take action, if any, on Executive Session.
No action was required from Executive Session.
5. Presentation, possible action, and discussion on items listed on the consent agenda.
2d: Chuck Gilman, Deputy City Manager, clarified that the timeline was approximately twelve
months.
6. Presentation, possible action, and discussion regarding an update on the City’s
Stormwater Management Program.
Alan Gibbs, City Engineer, updated the Council on the program details of the City’s existing
Stormwater Management Plan as they relate to the five minimum control measures: 1)
education, outreach and involvement; 2) illicit discharge; 3) construction site; 4) post-
construction; and 5) good housekeeping.
7. Presentation, possible action, and discussion regarding an overview of potential
amendments to the sign ordinance.
Jason Schubert, Planning and Development Services, briefed the Council on potential
amendments to the City’s sign regulations, among which, an ordinance change that will allow
electronic message boards to change on an hourly basis rather than the current mandate of 24
hours. Changes related to fuel price signs were also discussed.
Council consensus was to allow message boards to change every 15 minutes, with no moving
parts within the message. More information is needed for size changes to the fuel price signs.
8. Presentation, possible action, and discussion concerning the City Internal Auditors’
WKSHP051214Minutes Page 3
Ringer Library Operations Audit.
Ty Elliott, Internal Auditor, briefed the Council on the Ringer Library Operations Audit in
regards to how efficiently and effectively the library is being managed, how to best spend the
library re-design bond money, and whether the interlibrary agreement is still in the City’s best
interest.
The Audit Committee recommended implementation of the thirteen recommendations
contained in the report. This item is also on the Consent Agenda.
Mayor Berry recessed the Workshop at 7:10 p.m.
The Workshop reconvened at 9:05 p.m.
9. Council Calendar
May 13 2014 Jefferson Awards (Live Telecast), Hagler Auditorium – Annenberg
Presidential Conference Center 6:30 pm
May 14 27th Annual Police Memorial Ceremony, Veterans Park 12:00 pm
May 14 City Council Economic Development Committee, City Hall
Administrative Conference Room 4:30 pm
May 15 Business After Hours - AeroFit , 3526 Longmire 5:30 pm
May 15 P & Z Workshop/Regular Meeting, Council Chambers, Council Liason
Karl Mooney, 6:00 pm
May 19 IGC Meeting, BVCOG-Center for Regional Services, 12:00 pm
May 19 Brazos County Board of Health Meeting, Brazos County Health
Dept. - 201 N. Texas Avenue 5:30 pm
May 20 BCS CVB Saving Showdown, HEB (Bryan-Villa Maria) 12:00 pm
May 20 Transportation & Mobility Committee Meeting, Room 203 Conference
Room A - Municipal Court 3:30 pm
May 21 RVP Board Meeting at RVP 3:00 pm
May 22 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m.
Council reviewed the calendar.
10. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Brick requested to hear about the maintenance of our trees and urban forest.
She is also interested in the development of a master plan for the community pa rk to be located
off Rock Prairie.
11. Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit
Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of
WKSHP051214Minutes Page 4
Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding
Review Committee, Landmark Commission, Library Board, Metropolitan Planning
Organization, Parks and Recreation Board, Planning and Zoning Commission, Research
Valley Partnership, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Transportation and Mobility Committee, TAMU
Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council,
Zoning Board of Adjustments.
Councilmember Schultz reported on the Chamber trip to Washington, D.C.
Councilmember Aldrich reported on the Arts Council.
12. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 9:10 p.m. on Monday, May 12, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
RM051214 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MAY 12, 2014
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Berry at 7:19 p.m. on Monday, May 12, 2014 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation to the Bicycle, Pedestrian and Greenways Advisory Board proclaiming May
as National Bike Month.
Mayor Berry presented a proclamation to the committee members of the Bicycle, Pedestrian and
Greenways Advisory Board, proclaiming May as National Bike Month.
Citizen Comments
Hannah Wimberly, 1409 Angelina Circle, stated she is the Public Relations Vice President for
the TAMU Student Government Cabinet. Her responsibilities include community relations and
RM051214 Minutes Page 2
student outreach. Her focus is to facilitate communication between the City and the students and
to serve as liaison between the two.
Ben Roper, 5449 Prairie Dawn Court, came before Council to honor the service and sacrifice of
Lance Corporal Franklin Allen Swaggert.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
April 24, 2014 Workshop
April 24, 2014 Regular Council Meeting
2b. Presentation, possible action and discussion as it relates to the appointment of a
member, representing the City of College Station, to the Aggieland Humane Society board.
2c. Presentation, possible action and discussion regarding the approval of Resolution 05-12-
14-2c, reappointing Brian Hilton as the Emergency Management Coordinator.
2d. Presentation, possible action, and discussion to award Contract 14 -156 to Freese &
Nichols, Inc. in the amount of $249,990 to update the City of College Station ’s Water
System Master Plan.
2e. Presentation, possible action, and discussion regarding Resolution 05-12-14-2e, the
City’s Texas Commission on Environmental Quality (TCEQ) General Permit to Discharge
under the Texas Pollutant Discharge Elimination System (TPDES) No. TXR040000.
2f. Presentation, possible action, and discussion regarding the rejection of all bids
submitted for Invitation to Bid (ITB) 14-044, Purchase of Bio-Corridor Area
Transformers.
2g. Presentation, possible action, and discussion concerning the City Internal Auditor’s
Ringer Library Operations Audit.
2h. Presentation, possible action, and discussion regarding approval of a contingency
transfer in the amount of $30,000 for the purchase and installation of radio repeaters in
front line Fire Department response vehicles.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3569, amending Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries from GC General Commercial and OV Corridor Overlay to
PDD Planned Development District for approximately 8 acres in the Chimney Hill Retail
RM051214 Minutes Page 3
Plaza Lots 1-4, Block 1, generally located at 701 & 715 University Drive East.
Jason Schubert, Planning and Development Services, provided a brief overview of the zoning
change and reported that the Planning and Zoning Commission considered this item at their May
1, 2014 meeting. Staff recommended approval of the request with the condition that an
additional right turn lane be provided on southbound Tarrow Street at University Drive East and
that the rezoning ordinance not be effective unless a deed executed for purchase of the property
is recorded with Brazos County no later than September 15, 2014.
At approximately 7:40 p.m., Mayor Berry opened the Public Hearing.
Dan Leverett, 1000 Main Street #2400, Houston, Texas, with PM Realty Group, said they were
trying to create a sense of place.
David Quenemoen, 1100 Louisiana Street #1, Houston, Texas, with the architecture team,
provided an early design concept. The heart of the project is the Plaza, a public space for all of
College Station.
Natalie Ruiz, 3204 Earl Rudder South, with IPS Group, clarified how the project will be
implemented through a PDD. To keep it simple, they are asking Council to approve the
recommendations of the Planning and Zoning Commission and staff.
There being no further comments, the Public Hearing was closed at 7:58 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Benham, the City Council voted six (6) for and none (0) opposed, with Councilmember Brick
absent from the dais, to adopt Ordinance 2014-3569, amending Chapter 12, “Unified
Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of
the City of College Station, Texas, by changing the zoning district boundaries from GC General
Commercial and OV Corridor Overlay to PDD Planned Development District for approximately
8 acres in the Chimney Hill Retail Plaza Lots 1-4, Block 1, generally located at 701 & 715
University Drive East. The motion carried unanimously.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3570, amending Chapter 4, “Business Regulations”, of the Code of Ordinances of the City
of College Station, Texas, by amending Section 4-13 “Oil and Gas Regulations”, Subsection
A. “Definitions” and Subsection F. “Permit Classifications”, Part 4 “Seismic Permit” and
amending Chapter 14, “Service Fees”, of the Code of Ordinances of the City of College
Station, Texas, by amending Section 14-6 “Development Services”, Subsection A. “Oil and
Gas Development Application Fees” by adding Subpart (5) Seismic Survey Permit fee , and
Resolution 05-12-14-02 of the City Council of the City of College Station, Texas, adopting
fees related to seismic survey permitting.
Alan Gibbs, City Engineer, explained the seismic survey process and briefed the Council on the
proposed ordinance amendments and a License Agreement that would establish detailed local
regulations for permitting oil and gas seismic surveys. Staff recommends approval of the
ordinance amendments and the associated standard form License Agreement and approval of a
resolution setting the permit fees.
RM051214 Minutes Page 4
At approximately 8:23 p.m., Mayor Berry opened the Public Hearing.
Ruben Ruiz, 2539 Grove Park, Schertz, Texas, explained the purpose of urban seismic surveys is
to get the best data possible. They don’t want to access private property. They want to stay on
public roads as much as possible and utilize the City’s easements. This proposed ordinance is
very restrictive and limits them to private property. Monitors would be in place to monitor the
energy source and how it affects buildings.
Shane Sklar, 104 E. Main street, Edna, Texas, with Cytel Data, said he has not been denied to
operate in any city in the seven years he has been there. Victoria is the largest city they have
worked in,
There being no further comments, the Public Hearing was closed at 8:54 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, with Councilmember Benham
abstaining, to adopt Ordinance 2014-3570, amending Chapter 4, “Business Regulations”, of the
Code of Ordinances of the City of College Station, Texas, by amending Section 4 -13 “Oil and
Gas Regulations”, Subsection A. “Definitions” and Subsection F. “Permit Classifications”, Part 4
“Seismic Permit” and amending Chapter 14, “Service Fees”, of the Code of Ordinances of the
City of College Station, Texas, by amending Section 14-6 “Development Services”, Subsection
A. “Oil and Gas Development Application Fees” by adding Subpart (5) Seismic Survey Permit
fee, and Resolution 05-12-14-02 of the City Council of the City of College Station, Texas,
adopting fees related to seismic survey permitting. The motion carried.
3. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 9:04 p.m. on Monday, May 12, 2014.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-406 Name:Tax Abatement Guidelines
Status:Type:Resolution Consent Agenda
File created:In control:4/21/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding the City’s Tax Abatement Guidelines.
Sponsors:Randall Heye
Indexes:Economic Development
Code sections:
Attachments:Tax Abatement Guidelines 2014.pdf
Resolution - Tax Abatement Guidelines 2014.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the City’s Tax Abatement Guidelines.
··Diverse Growing Economy
Recommendation(s): Staff recommends adoption of the proposed Tax Abatement Guidelines.
Summary:Pursuant to State law,in order to provide property tax abatements to qualified economic
development prospects,a set of guidelines must first be in place and adopted by the governing body.
State law then requires the re-adoption of the guidelines every two years thereafter in order for the
guidelines to remain current. Council previously adopted its Tax Abatement Guidelines in 2012.
These are only guidelines and do not commit the City to provide tax abatements.All tax abatement
requests must ultimately be reviewed and approved by the City Council.
Staff anticipates coming back to City Council later this summer to codify its entire economic
development guidelines and policies into a single document.
Budget & Financial Summary: These guidelines are meant to provide direction for future economic
development property tax abatements and have no negative or immediate financial impact on the
City of College Station.
Attachments: Tax Abatement Resolution
Tax Abatement Guidelines and Criteria
College Station, TX Printed on 5/16/2014Page 1 of 1
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GUIDELINES AND CRITERIA GOVERNING
PROPERTY TAX ABATEMENT
CITY OF COLLEGE STATION, TEXAS
DEFINITIONS – SECTION 1
(a) “Abatement” means the full or partial exemption from ad valorem taxes of certain real property
and/or tangible personal property in a reinvestment zone designated by the City for economic
development purposes.
(b) “Agreement” means a contractual agreement between a property owner and the City for
abatement of taxes.
(c) “Base year value” means the assessed value of property within the reinvestment zone on
January 1 preceding the execution of the Agreement plus the agreed upon value of the eligible
property improvements and tangible personal property made after January 1 but before the
execution of the agreement.
(d) “City” means the City of College Station, Texas.
(e) “Eligible Property” means real and tangible personal property for both new facilities and
structures, and for the expansion or modernization of existing facilities and structures which are
reasonably likely as a result of being granted abatement to contribute to the retention or
expansion of primary employment or to attract major investment in the reinvestment zone that
would be a benefit to the property and that would contribute to the economic development
with the City of College Station.
(f) “Expansion” means that addition of buildings, structures, machinery, equipment, tangible
personal property, or payroll for purposes of increasing production capacity.
(g) “Facility” means property improvements completed or in the process of construction which
together comprise an integral whole.
(h) “Ineligible Property” means land, existing improvements, real property used primarily to provide
retail sales or services to the public, real property used for residential purposes, real property
with a productive life of less than 10 years, tangible personal property that the Brazos County
Appraisal District classifies as inventory or supplies, real or tangible personal property located in
the reinvestment zone prior to the effective date of the tax abatement agreement, or any other
property for which abatement is not allowed by law.
(i) “Modernization” means complete or partial demolition of facilities and the complete or partial
reconstruction or installation of a facility of similar or expanded production capacity.
Modernization may result from the construction, alteration, or installation of buildings,
structures, machinery, equipment, pollution control devices, or resource conservation
equipment.
(j) “New Facility” means a property previously undeveloped which is placed into service by means
other than or in conjunction with expansion or modernization.
(k) “Office Building” means a new office building, addition to an existing office building or build out
of unoccupied space within an existing building.
(l) “Productive Life” means the number of years a property improvement is expected to be in
service in a facility.
(m) “Real Property” means land or an improvement or other property classified as such under state
law.
(n) “Reinvestment Zone” means a geographic area which meets the criteria of Section 312.202 of
the Texas Tax Code.
(o) “Tangible Personal Property” means tangible personal property classified as such under state
law, but excluding inventory and/or supplies and tangible personal property that was located in
the reinvestment zone at any time before the period covered by the agreement with the City.
CRITERIA FOR TAX ABATEMENT – SECTION 2
(a) Creation of New Value. Abatement may only be granted for the additional value of eligible
property improvements made subsequent to and specified in an abatement agreement
between the City and the property owner, subject to such limitations as the City may require.
(b) New and Existing Facilities. Abatement may be granted for new facilities and improvements to
existing facilities for purposes of modernization or expansion.
(c) Eligible Property. Abatement may be extended to the value of eligible property as defined in
Section 1(e) above.
(d) Ineligible Property. Ineligible property as defined in Section 1(h) above shall be fully taxable and
ineligible for tax abatement.
(e) Economic Qualification. In order to be eligible for designation as a reinvestment zone and
receive tax abatement, the planned improvement:
(1) Must be expected to have an increased appraised ad valorem tax value of at least
$1,000,000 based upon the Brazos County Appraisal District’s assessment of the eligible
property.
(2) Must be expected to prevent the loss of payroll or retain, increase or create a payroll on
a permanent basis in College Station, Texas.
(f) Standards for Tax Abatement. The following factors among others, should be considered in
determining whether to grant Tax Abatement and, if so, the percentage of value to be abated
and the duration of the Tax Abatement:
(1) Value of land and existing improvements, if any;
(2) Type and value of proposed improvements;
(3) Productive life of proposed improvements;
(4) Number of existing jobs to be retained by proposed improvements;
(5) Number of type of new jobs to be created by proposed improvements;
(6) Amount of local payroll to be created;
(7) Whether persons residing or projected to reside within the City will have the
opportunity to fill the new jobs being created;
(8) Amount of local taxes to be generated directly;
(9) Amount of property tax base valuation which will be increased during term of
abatement and after abatement, which shall include a definitive commitment that such
valuation shall not, in any case, be less than $1,000,000;
(10) The costs to be incurred by the City to provide facilities or services directly resulting
from the new improvements;
(11) The amount of ad valorem taxes to be paid to the City during the abatement period
considering (a) the existing values, (b) the percentage of new value abated, (c) the
abatement period, and (d) the value after expiration of the abatement period.
(12) The population growth of the City that occurs directly as a result of new improvements;
(13) The types of public improvements, if any, to be made by the applicant seeking
abatement;
(14) Whether the proposed improvements compete with existing businesses to the
detriment of the local economy;
(15) The impact on the business opportunities of existing businesses;
(16) The attraction of other new businesses to the area;
(17) The overall compatibility with the zoning ordinances and comprehensive plan for the
area; and/or
(18) Whether the project is environmentally compatible with no negative impact on quality
of life perceptions.
(g) Denial of Abatement. Neither a reinvestment zone nor abatement agreement shall be
authorized if it is determined that:
(1) There would be substantial adverse affect on the provision of government service or tax
base;
(2) The applicant has insufficient financial capacity;
(3) Planned or potential use of the property would constitute a hazard to public safety,
health or morals;
(4) Violation of other codes or laws;
(5) The agreement was signed after the commencement of construction, alteration or
installation of improvements related to the project; or
(6) Any other reason deemed appropriate by the City Council.
(h) Taxability. From the execution of the abatement to the end of the agreement period taxes shall
be payable as follows:
(1) The value of ineligible property as provided in Section 2(d) shall be fully taxable; and
(2) The base year value of property in the reinvestment zone, as defined by Section 1(n), as
determined each year shall be fully taxable. The additional value of new eligible
property shall be fully taxable at the end of the abatement period.
DESIGNATION OF A REINVESTMENT ZONE – SECTION 3
(a) The City Council may not approve an ordinance designating a reinvestment zone until it has held
a public hearing at which interested parties are entitled to speak and present evidence for or
against its designation. Notice of the hearing shall be published in a general circulation
publication at least seven days prior to the hearing.
(b) Prior to entering into a tax abatement agreement, the City Council may, at its option, hold a
public hearing at which interested parties shall be entitled to speak and present written
materials for or against the approval of the tax abatement agreement.
TAX ABATEMENT AGREEMENT – SECTION 4
(a) Not later than the seventh day before the date on which the City enters into the abatement
agreement, the City shall deliver to the presiding officer of the governing body of each other
taxing unit in which the property is located a written notice that the City intends to enter into
the agreement. The notice shall include a copy of the prepared agreement.
(b) Approval of an agreement shall be by formal adoption of a resolution and execution of the
agreement with the owner of the facility. The agreement shall, but not be limited to the
following:
(1) Include a list of the kind, number, and location of all proposed improvements to the
property;
(2) Provide access to and authorize inspection of the property by the City to ensure
compliance with the agreement;
(3) Limit the use of the property consistent with the City’s development goals;
(4) Provide for recapturing property tax revenues that are lost if the owner fails to make the
improvements as provided by the agreement;
(5) Include each term that was agreed upon with the property owner;
(6) Require the owner to annually certify compliance with the terms of the agreement to
the City; and
(7) Allow the taxing unit to cancel or modify the agreement at any time if the property
owner fails to comply with the terms of the agreement.
RECAPTURE – SECTION 5
(a) In the event that the company or individual (1) allows its ad valorem taxes owed to the City to
become delinquent and fails to timely and properly follow the legal procedures for their protest
and/or contest; or (2) violates any of the terms and conditions of the agreement; the agreement
then may be terminated and all taxes previously abated by virtue of the agreement will be
recaptured and paid within thirty (30) days of termination.
(b) Should the City determine that the company or individual is in default according to the terms
and conditions of its agreement, the City shall notify the company or individual of such default
in writing at the address stated in the agreement, and if such is not cured within thirty (30) days
from the date of such notice, then the agreement may be terminated.
SUNSET PROVISION – SECTION 6
These Guidelines and Criteria are effective upon the date of their adoption and will remain in force
for two years, unless amended by three quarters vote of the City Council, at which time all
reinvestment zones and tax abatement agreements created pursuant to these provisions will be
reviewed to determine whether the goals have been achieved. Based on that review, the Guidelines
and Criteria may be modified, renewed, or eliminated.
DISCRETION OF THE CITY – SECTION 7
The adoption of these Guidelines and Criteria by the City does not;
(a) Limit the discretion of the City Council to decide whether to enter into a specific tax
abatement agreement;
(b) Limit the discretion of the City Council to delegate to its staff the authority to determine
whether or not the City Council should consider a request for tax abatement;
(c) Create any property, contract, or other legal right in any person to have the City Council
consider or grant a specific request for tax abatement; or
(d) Limit the ability to deviate from these Guidelines and Criteria for good cause.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF COLLEGE STATION, TEXAS,
ESTABLISHING GUIDELINES AND CRITERIA GOVERNING TAX ABATEMENT FOR
ECONOMIC DEVELOPMENT PROSPECTS IN THE CITY OF COLLEGE STATION.
WHEREAS, §312.002, Texas Tax Code, requires a taxing unit to adopt a resolution establishing
guidelines and criteria governing tax abatement agreements and stating that the taxing unit elects
to become eligible to participate in tax abatement; and
WHEREAS, the City Council of the City of College Station has previously expressed its intent to
consider Tax Abatements and adopted Tax Abatement Guidelines and Criteria; and,
WHEREAS, these Tax Abatement Guidelines and Criteria were most recently adopted on
January 26, 2012; and,
WHEREAS, pursuant to §312.002, the Tax Abatement Guidelines and Criteria are effective for
two years unless amended or repealed by a vote of three-fourths of the City Council; and,
WHEREAS, the College Station City Council desires to once again adopt Tax Abatement
Guidelines and Criteria; and,
WHEREAS, the College Station City Council elects to continue to be eligible to participate in
tax abatement, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF COLLEGE STATION, TEXAS:
PART 1: The City of College Station hereby adopts guidelines and criteria governing tax
abatements for economic development prospects attached hereto as “Exhibit A.”
PART 6: That this resolution shall be effective immediately from and after its passage.
ADOPTED this day of , 2014.
ATTEST: APPROVED:
City Secretary Mayor
APPROVED:
City Attorney
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-419 Name:Grid Contract Renewal #1
Status:Type:Renewal Consent Agenda
File created:In control:5/2/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding approval renewal number 1 of contract #13-
201 between the City of College Station and Grid Utility, LLC., in the amount of $1,259,926.12 for
Annual Electric System Construction & Maintenance Labor; and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:cp contract.pdf
Electric 052214.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval renewal number 1 of contract #13-201
between the City of College Station and Grid Utility, LLC., in the amount of $1,259,926.12 for Annual
Electric System Construction & Maintenance Labor; and approval of a resolution declaring intention to
reimburse certain expenditures with proceeds from debt.
Relationship to Strategic Goals: (Select all that apply)
··Core Services and Infrastructure
Recommendation(s):
Staff recommends approval of the contract and recommends approval of the resolution declaring intention
to reimburse certain expenditures with proceeds from debt.
Summary:
On May 9, 2013, Contract 13-201 was awarded to Grid Utility, LLC for
annual electric system construction & maintenance contract labor.
The Annual Electric System Construction &Maintenance Labor Contract is for supplemental labor and
equipment to construct the required electric distribution line extensions,conversions,and maintenance of
the City's electric distribution system for the twelve (12)month period.Estimated unit quantities were
based on 2012 work performed by the former contractor and were used to determine the annual estimate
for labor cost.
This is the first of two possible renewals to this contract.
Budget & Financial Summary:
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File #:14-419,Version:1
It is anticipated that the majority of the expenditures covered by this contract will be capital
expenditures. As such, funds for this item are budgeted for as electric system capital improvements and
conversions in the Electric Capital Improvement Project Funds. The “Resolution Declaring Intention to
Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long
term debt has not yet been issued. This debt is scheduled to be issued later this fiscal year.
Attachments:
Renewal #1 - ITB13-054, Contract 13-201
Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-426 Name:Retention and Expansion, and Payroll Grants
Status:Type:Resolution Consent Agenda
File created:In control:5/2/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion authorizing the payment of Retention and Expansion,
and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds.
Sponsors:Randall Heye
Indexes:Economic Development
Code sections:
Attachments:ReyRey-2013SOC.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion authorizing the payment of Retention and Expansion,
and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds.
··Diverse Growing Economy
Recommendation(s):
In fulfillment of the City's contractual obligation, staff recommends approval of a $45,000 payment to
Reynolds & Reynolds for performance in 2013.
Summary:
On December 14,2006 the City Council unanimously approved an Economic Development
Agreement with Reynolds &Reynolds to provide Retention and Expansion,and Payroll Grants for
economic performance at their 200 Quality Circle location in the Business Center at College Station .
The term of this agreement is ten years and the total maximum amount of all applicable grants is
$550,000.This payment represents the seventh annual disbursement.Reynolds &Reynolds
previously received $45,000 for 2007,2008,2010,and 2011 as well as $40,000 for 2009 and 2012
performance.
The Retention and Expansion Grant component of the agreement requires Reynolds &Reynolds to
maintain real and personal property of at least $24 million,and maintain an annual payroll of $18
million in order to receive $30,000.As a performance incentive,the agreement also provides for
Reynolds &Reynolds to receive a Payroll Grant of $5,000 for each $1 million increment in additional
payroll over an $18 million minimum.
Based on the Statement of Compliance and supporting documentation submitted by Reynolds &
Reynolds to the Research Valley Partnership and the City,the company has established real and
personal property valuation in an amount of $27,051,300 and is eligible for the Retention and
Expansion Grant of $30,000.Further the company currently maintains a payroll of $21,450,620 and
is eligible for a combined Payroll Grant of $15,000.
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File #:14-426,Version:1
Budget & Financial Summary:
Funding in the amount of $45,000 is budgeted and available in the City's Economic Development
Fund.
Attachments:
2013 Statement of Compliance - Reynolds & Reynolds, Inc.
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-431 Name:Transportation Model
Status:Type:Contract Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action and discussion regarding the approval of a contract with Kimley-Horn
Associates in the amount of $85,000 to update a transportation model of the roadway network in
College Station and develop a ranked list of projects for future consideration. Funding for this effort
was approved by the City Council in the budget amendment presented on February 13, 2014.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action and discussion regarding the approval of a contract with Kimley-
Horn Associates in the amount of $85,000 to update a transportation model of the roadway
network in College Station and develop a ranked list of projects for future consideration.
Funding for this effort was approved by the City Council in the budget amendment presented on
February 13, 2014.
Relationship to Strategic Goals: (Select all that apply)
··Core Services and Infrastructure
··Improving Mobility
Recommendation(s): Staff recommends approval of the contract with Kimley-Horn Associates in the
amount of $85,000.
Summary:For approximately the past 12 years,City staff has annually developed a list of
transportation needs for the City and utilized a matrix to objectively as possible prioritize the
projects for available funding.However,without a way to model the impacts of projects,a true
objective analysis was not possible.During the last Bond Election,the Citizens Committee
requested a modeled analysis of the projects to objectively show each projects benefits.At the
time, we did not have a model available to provide the requested analysis.
This contract directs the consultant to develop a transportation model of the roadway network in
College Station,which will then be used to identify bottlenecks in the system,develop a list of
improvements,and prioritize the list based on a combination of several objective measures of
effectiveness as well as factors such as impacts on quality of life and funding.The result of this
work effort will be to identify the projects that should be priorities for future consideration.
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File #:14-431,Version:1
Budget &Financial Summary:Funds for this work effort were approved on February 13,2014,as
part of the budget amendment.This project was identified on the budget amendment as part of
the Future Capital Needs Assessment ($280,000),and is the transportation component of that
item.
Attachments:
1.Contract - on file in the City Secretary’s Office
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-432 Name:SH 6 Work Zone Speed Limit
Status:Type:Ordinance Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion on an ordinance temporarily amending Chapter 10,
Section 3, of the College Station Code of Ordinances by changing the posted speed limit on the
section of State Highway 6 between the north City Limit line and Barron Road to 60 mph for the
duration of a Texas Department of Transportation project to reconstruct the SH 6 entrance and exit
ramps along the highway and/or Rock Prairie Road bridge.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Location Map.pdf
SH 6 Temp Speed Limit Ord 5-5-14.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on an ordinance temporarily amending Chapter 10,
Section 3, of the College Station Code of Ordinances by changing the posted speed limit on the
section of State Highway 6 between the north City Limit line and Barron Road to 60 mph for the
duration of a Texas Department of Transportation project to reconstruct the SH 6 entrance and
exit ramps along the highway and/or Rock Prairie Road bridge.
··Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: Earlier this year, TxDOT began a project to reconstruct the Rock Prairie Bridge over
SH 6. During this project, they have encountered a few instances where a reduced speed limit
through the project work zone would have benefitted the safety of the workers and the motoring
public. In partnership with the City and because we can approve an ordinance faster, TxDOT
has asked the City to approve an ordinance temporarily reducing the speed limit on SH 6 in the
area of the Rock Prairie Road bridge.
Staff proposes modifying an existing ordinance to accommodate TxDOT’s request. In
preparation for the TxDOT project to relocate the entrance and exit ramps along SH 6, the City
Council passed an ordinance in November 2012 to temporarily reduce the speed limit between
the north City Limit and FM 2818 to 60 mph. The proposed ordinance modifies the ending limits
from FM 2818 in the existing ordinance to Barron Road. As with the existing ordinance, the
reduced speed limit will only be utilized in the active work zones and when 60 mph speed limit
signs are posted. The temporary speed reduction ordinance expires after the completion of
projects.
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File #:14-432,Version:1
Budget & Financial Summary:The passage of this ordinance will not result in any costs to the
City as TxDOT’s contractor will install and maintain the necessary speed limit signs associated
with this temporary speed reduction.
Attachments:
1. Ordinance
2. Location Map
College Station, TX Printed on 5/16/2014Page 2 of 2
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ORDINANCE NO. ___________
AN ORDINANCE TEMPORARILY AMENDING CHAPTER 10, “TRAFFIC CODE”,
SECTION 3, “SPEED LIMITS”, F “TEMPORARY SPEED LIMITS ESTABLISHED
FOR CERTAIN DESCRIBED STREETS” , TRAFFIC SCHEDULE XIII “TEMPORARY
SPEED LIMITS”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE
STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELO W;
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That CHAPTER 10, “TRAFFIC CODE”, SECTION 3, “SPEED LIMITS”, F
“TEMPORARY SPEED LIMITS ESTABLISHED FOR CERTAIN
DESCRIBED STREETS” , TRAFFIC SCHEDULE XIII “TEMPORARY
SPEED LIMITS” of the Code of Ordinances of the City of College Station,
Texas, be temporarily amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof
shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor
more than Two Hundred Dollars ($200.00). Each day such violation shall
continue or be permitted to continue, shall be deemed a separate offense. Said
Ordinance, being a penal ordinance, becomes effective ten (10) days after its d ate
of passage by the City Council, as provided by Section 35 of the Charter of the
City of College Station for the Texas Department of Transportation’s (TxDOT)
project to reconstruct the entrance and exit ramps of State Highway 6 between the
northern City Limits and Barron Road begins and expires at the completion of this
project, or the completion of TxDOT’s Rock Prairie Road Bridge project,
whichever finishes last.
Highway 6 Temporary Speed Limit 2
PASSED, ADOPTED and APPROVED this _________ day of _____________________, 2014.
APPROVED:
____________________________________
Mayor
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
EXHIBIT “A”
That CHAPTER 10, “TRAFFIC CODE”, SECTION 3, “SPEED LIMITS”, F
“TEMPORARY SPEED LIMITS ESTABLISHED FOR CERTAIN DESCRIBED
STREETS” , TRAFFIC SCHEDULE XIII “TEMPORARY SPEED LIMITS” is hereby
temporarily amended to include:
State Highway 6, for traffic moving northbound and southbound from the northern City Limits to
the Barron Road interchange, the speed limit shall be sixty (60) miles per hour during the
TxDOT managed construction projects to Relocated the Ramps on SH 6 as well as the SH 6 and
Rock Prairie Road bridge overpass project.
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-433 Name:Nimitz Street Resolution Determining Need
Status:Type:Resolution Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding approval of a Resolution that will authorize
City staff to negotiate for the purchase of right-of-way needed for the Nimitz Street Rehabilitation
Project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Nimitz Street Rehab Project Limits.pdf
Nimitz Street PER Option 2.pdf
Nimitz Street Rehab - Needs Resolution.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a Resolution that will
authorize City staff to negotiate for the purchase of right-of-way needed for the Nimitz Street
Rehabilitation Project.
··Core Services and Infrastructure
Recommendation(s): Staff recommends Council approval of the Resolution Determining Public
Need and Necessity.
Summary:As part of the Eastgate Neighborhood Plan, Nimitz Street was identified as a local
street not meeting current standards. Nimitz Street, between Lincoln Avenue and Ash Street, is
deficient in right-of-way width and pavement width, and most of the street does not have curbs.
This section is unique in that a portion of the pavement was placed on properties along the
western edge of the street. As these properties have redeveloped, they have dedicated right-of-
way to the edge of existing pavement. Due to the lot configuration, setback variances were
granted by the Zoning Board of Adjustment and have resulted in structures being located within
five to ten feet of the edge of pavement. Rehabilitation of the street and adding curbs to this
approximately 780 foot long section of Nimitz Street will help increase safety due to the close
proximity of the structures to the street. Since twenty feet of right-of-way was dedicated on
Nimitz Street from the multi-family property when it was re-platted in 1982, the potential exists
to move the edge of the pavement away from the structures on the western side of the street.
In order to shift the street over, right-of-way will need to be acquired in fee simple interest from
four property owners.Approval of the Resolution Determining Need and Necessity will authorize
staff to negotiate for the purchase of the right-of-way necessary to complete the project.
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File #:14-433,Version:1
Budget & Financial Summary:Funds for the initial phases of the project are budgeted in the
Community Development Block Grant (CDBG) Fund. It is anticipated that construction be
budgeted in FY15 if sufficient CDBG funds are available.
Attachments:
1.Project Map
2.Nimitz Street PER Exhibit provided by Gattis Engineering - Option 2
3.Resolution Determining Public Need and Necessity with Exhibit “A”
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NIMITZ STREET
AVENUE AASH STREETLINCOLN AVENUEEISENHO
WER STREETLIVE OAK STREETNotice: The accuracy of this data is limited to the validity and accuracy of available data, and therefore the City makes no representation or warranties as to the accuracy of the data. Any party using the data does so at their own risk. This data isproduced pursuant to the Texas Public Information Act.
Map created on April 21, 2014.
Nimitz Street Rehabilitation ProjectProject Limits
´
1
Legal apprvd 03/15/13
RESOLUTION DETERMINING PUBLIC NEED AND NECESSITY
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS, DETERMINING PUBLIC NEED AND NECESSITY FOR
THE CITY TO INITIATE, COMPLETE, AND ACQUIRE CERTAIN PROPERTY
LOCATED IN COLLEGE STATION, BRAZOS COUNTY, TEXAS FOR THE
PURPOSE OF A STREET REHABILITATION PROJECT; AUTHORIZING THE
CITY AND ITS REPRESENTATIVES AND EMPLOYEES TO TAKE ANY AND
ALL REASONABLE ACTIONS TO ACHIEVE SAME; AND CONTAINING
OTHER PROVISIONS RELATED TO THE SUBJECT MATTER.
WHEREAS, the City of College Station, Texas (“City”) is a home rule municipality duly
incorporated and chartered under the constitution and laws of the state of Texas; and
WHEREAS, the City is engaged in the Nimitz Street Rehabilitation Project (“Project”);
and
WHEREAS, such Project is for the public purpose of street rehabilitation and widening;
and
WHEREAS, such Project is located at or about the following physical location: A route
extending along Nimitz Street from Ash Street to Lincoln Avenue in College Station,
Brazos County, Texas; and
WHEREAS, such Project will necessitate the acquisition of land as set forth in this
Resolution; and
WHEREAS, the City Council of the City desires to acquire land for the Project to
achieve the aforesaid public purpose, and herein determines it to be in the best interest of
its citizens and the general public to designate its lawful agents and representatives,
including City staff, to achieve same, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That the facts and recitations set forth in the preamble of this Resolution
are hereby declared true and correct.
PART 2: That the City Council of the City of College Station, Texas, herein
determines it to be in the best interest of its citizens and the general public
to commence the Nimitz Street Rehabilitation Project in College Station
for the public purpose of street rehabilitation and widening, and to take
any and all reasonable action to achieve completion of the Project,
including the acquisition of property.
2
Legal apprvd 03/15/13
PART 3: That the Project will require the acquisition of a fee simple interest in the
property as described in Exhibit “A” attached hereto and made a part of
this Resolution (“Property”).
PART 4: That the City’s representatives, agents, and staff are hereby authorized to
acquire the Property pursuant to applicable law, including Chapter 2206
Texas Government Code and Chapter 21 Texas Property Code as same
may, from time to time, be amended; and to specifically provide the
Landowner’s Bill of Rights to landowners, and to conduct such land
appraisals as may be desired and as may be required by law.
PART 5: That adoption of this Resolution shall not authorize the City’s
representatives, agents, and staff to proceed to condemnation without first
obtaining express authority to condemn from the City Council.
PART 6: That the City Manager is hereby authorized to direct and designate City
staff and to contract with one or more agents or representatives as deemed
appropriate to act on behalf of the City to acquire the Property, including
contracting with professional appraisers for appraisal services, and
contracting with professional real estate agents to act as a land agent for
the City relating to acquisition of the Property.
PART 7: That the City Manager and his authorized designee be authorized to sell
any surplus improvements and to order the removal or the demolition of
any improvements that are located on the Property that in their
determination hinder or are unnecessary to completion of the Project.
PART 8: That this Resolution shall take effect immediately from and after its
passage.
ADOPTED this ________ day of ____________________________, A.D. 20___.
ATTEST: APPROVED:
____________________________ ______________________________
City Secretary MAYOR
APPROVED:
____________________________
City Attorney
3
Legal apprvd 03/15/13
EXHIBIT “A”
Being all those tracts or parcels of land necessary to complete a road rehab and widening
located along a route extending along Nimitz Street from Ash Street to Lincoln Avenue
in College Station, Brazos County, Texas. Said route is depicted on the map attached
hereto and made part hereof. The right-of-way parcels needed in fee simple interest for
the project may be acquired from the following lands:
Landowner (Now or Formerly): FELICIA GLOVER
Brazos County Appraisal District Property ID: 41709
Street Address: 822 Nimitz Street, College Station, Texas
Legal Description: Being a portion of Lot 6, D.A. Smith Subdivision, College Station,
Brazos County, Texas; as described in Gift Deeds from Andre Johnson, Zeake Glover
and Sabrina Glover Haught to Felicia Glover recorded in Volume 8833, Page 285,
Volume 8833, Page 288, and Volume 10468, Page 127, Official Records of Brazos
County, Texas.
Landowner (Now or Formerly): LUCILLE YOUNG
Brazos County Appraisal District Property ID: n/a
Street Address: Nimitz Street, College Station, Texas
Legal Description: Being a remainder portion of Lot 6, D.A. Smith Subdivision,
College Station, Brazos County, Texas; as described in Sheriff’s Deed to Lucille Young
recorded in Volume 2295, Page 76, Official Records of Brazos County, Texas.
Landowner (Now or Formerly): HIFAZA, LLC
Brazos County Appraisal District Property ID: 41708
Street Address: 820 Nimitz Street, College Station, Texas
Legal Description: Being a portion of Lot 6, D.A. Smith Subdivision, College Station,
Brazos County, Texas; as described in Warranty Deed from Shabeer Jaffar to Hifaza,
LLC recorded in Volume 9814, Page 53, Official Records of Brazos County, Texas.
Landowner (Now or Formerly): SYED HASAN ASKARI
Brazos County Appraisal District Property ID: 303359
Street Address: 818 Nimitz Street, College Station, Texas
Legal Description: Being a portion of Lot 6, D.A. Smith Subdivision, College Station,
Brazos County, Texas; as described in Warranty Deed from Moody, et al to Syed Hasan
Askari recorded in Volume 1846, Page 149, Official Records of Brazos County, Texas.
Landowner (Now or Formerly): BOYDE R. NASH, SR.
Brazos County Appraisal District Property ID: 24259
Street Address: 400 Ash Street, College Station, Texas
Legal Description: Lot 7 and 15’ of 6, Block H, College Vista Subdivision, College
Station, Brazos County, Texas; as described in Warranty Deed from Alfred W. Miller and
Doris Mae Miller to Boyde R. Nash, Sr. recorded in Volume 285, Page 213, Deed
Records of Brazos County, Texas.
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-434 Name:Bee Creek Sanitary Sewer Phase I CO No. 3
Status:Type:Change Order Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action and discussion regarding ratification of Change Order No. 3 in the
amount of $239,564 to the Bee Creek Sanitary Sewer Trunk Line Rehabilitation construction contract
13-144 with Elliott Construction, LLC.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:bee creek trunk line ph 1 map.pdf
Bee Creek CO 3 .pdf
Action ByDate Action ResultVer.
Presentation,possible action and discussion regarding ratification of Change Order No.3 in the
amount of $239,564 to the Bee Creek Sanitary Sewer Trunk Line Rehabilitation construction
contract 13-144 with Elliott Construction, LLC.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation(s):Staff recommends ratification of this change order with Elliott Construction,
LLC in the amount of $239,564.
Summary:This project includes the installation of approximately 7,300 linear feet of 42-inch,36-
inch,and 30-inch sanitary sewer main along Bee Creek from Bee Creek Park west of Texas
Avenue to approximately 1,100 feet west of Welsh Avenue.
The construction contract approved March 28,2013 included an Add Alternate line item for
7,302 linear feet of Aggregate Grade 4 Crushed Stone Embedment.The item was bid at a unit
cost of $34.00 per linear foot,however,the total cost of $248,268 for this item was not included
in the construction contract total of $2,269,045.Due to groundwater encountered during the
installation of the sewer line,7,046 linear feet of crushed stone embedment was utilized.
Change Order No.3 is the addition of this line item for a total addition of $239,564 to the
construction contract.
Two other change orders have been approved.Change Order No.1 in the amount of $4,860
and Change Order No. 2 in the amount of $10,395.
Budget & Financial Summary: Funds in the amount of $14,293,611 are budgeted for this project
in the Wastewater Capital Improvement Projects Fund. A total of $3,906,553 has been
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-434,Version:1
expended or committed to date, leaving a balance of $10,387,058 for remaining construction
and related expenditures.
Attachments:
1.Change Order No. 3
2.Project Map
College Station, TX Printed on 5/16/2014Page 2 of 2
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Rehabilitation Phase 1
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-435 Name:BVCOG Grant Application
Status:Type:Resolution Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion on a resolution approving a Texas Commission on
Environmental Quality (TCEQ) and Brazos Valley Council of Governments Grant Application
(BVCOG) in the amount of $13,700.00.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:FY15 KBB Resolution.pdf
FY15 Grant App Draft.pdf
FY 15 Certification-of-Compliance-with-State-Laws.pdf
FY15 CS Resolution.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on a resolution approving a Texas Commission on
Environmental Quality (TCEQ)and Brazos Valley Council of Governments Grant Application
(BVCOG) in the amount of $13,700.00.
Relationship to Strategic Goals:
··Financially Sustainable City
··Core Services and Infrastructure
··Sustainable City
Recommendation(s):Staff recommends approval of the resolution and grant application with
TCEQ and BVCOG in the amount of $13,700.00.
Summary:The Brazos Valley Council of Governments (BVCOG)is now accepting Requests for
Project Applications.BVCOG has $58,333.15 in funding from the Texas Commission on
Environmental Quality (TCEQ) for FY 2014 solid waste implementation project grants.
The City of College Station Public Works Staff has completed the grant application and is
requesting funding in the amount of $13,700.00 to purchase smart phone application My-Waste,
Website Plugin,and Brazos Valley Earth Day advertising.These materials will help educate the
public about the 4 R’s of Recycling:Reduce,Reuse,Recycle,and Rebuy.Brazos Valley Earth
Day continues to grow every year;the funding will allow the City of College Station to continue
participation as a Hosting Entity alongside City of Bryan,TAMU,Brazos Valley Council of
Governments,Keep Brazos Beautiful,and Brazos Valley Solid Waste Management Agency,Inc.
The last Earth Day hosted at Wolf Pen Creek on April 5 was attended by more than 5,000
residents.
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-435,Version:1
Budget & Financial Summary:Grant Application in the amount of $13,700.00.
Attachments:
1.KBB Resolution
2.Grant Application
3.Certification of Compliance
4.CS Resolution
College Station, TX Printed on 5/16/2014Page 2 of 2
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RESOLUTION OF KEEP BRAZOS BEAUTIFUL, INC
Verification of Affiliation as a Keep Texas Beautiful Affiliate Community
WHEREAS, Keep Brazos Beautiful, Inc. (KBB) a non-profit 501(c)(3) volunteer environmental
educational organization founded in 1980 and incorporated in August 1983 is a Certified
Affiliate in Good Standing of both Keep America Beautiful, since 1986 and Keep Texas
Beautiful, since 1993. Keep Brazos Beautiful, Inc. is a County wide organization that works with
and is funded by the following local governmental partners: The Cities of Bryan, College
Station, and Brazos County.
WHEREAS, The City of College Station is making application for a BVCOG Solid Waste
Grant and asked the Keep Brazos Beautiful Board for a resolution verifying their affiliation as a
Keep Texas Beautiful Affiliate Community.
WHEREAS, The Keep Brazos Beautiful Board recognizes the City of College Station as being
an agency that by contract, as well as, by ongoing and current KBB partnership should be
accorded any and all rights of affiliation as a Keep Texas Beautiful Certified Affiliate
Community in good standing.
WHEREAS, Keep Brazos Beautiful, Inc. does hereby verify that the City of College Station is
currently recognized as being a partner in good standing as a part of KBB's affiliation with Keep
Texas Beautiful and is therefore deserving of any and all grant points from the Brazos Valley
Council of Governments Solid Waste Grant which are available to such a partner and affiliate.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF KEEP
BRAZOS BEAUTIFUL, INC.:
1. That the City of College Station is recognized as a Keep Brazos Beautiful partner and
therefore should be recognized as a Certified Keep Texas Beautiful Affiliate Community in good
standing, and;
2. That this Resolution is effective upon its adoption.
PASSED AND APPROVED on the 25th day of December, 2014.
ATTEST:
Sam White
President
Keep Brazos Beautiful, Inc.
Amy Reed
Executive Director
Keep Brazos Beautiful, Inc.
FY 2015/2016
Regional Solid Waste
Grants Program
II-B
Implementation Project
Grant Application
Instructions and Forms
Waste Permits Division
Texas Commission on Environmental Quality
Brazos Valley Council of Governments
In Cooperation With
The TECQ
FY 2014/2015
Regional Solid Waste Grants Program
Implementation Project
Grant Application Instructions and Forms
Submit completed application by: 2:00 p.m. June 27, 2014
Mail 2 copies of application to: Candilyn McLean, Program Manager
Via Regular Mail:
Brazos Valley Council of Governments
P.O. Drawer 4128, Bryan, Texas 77805-4128
Via Special Delivery:
Brazos Valley Council of Governments
3991 East 29th Street, Bryan, Texas 77802
BRAZOS VALLEY COUNCIL OF GOVERNMENTS
FY 2014/2015 Regional Solid Waste Grants Program
Form 1. Application Information and Signature Page
City of College Station_____
Applicant:
P.O. Box 9960__________
College Station, TX_______
Address
Heather Woolwine________
Contact Person
$13,700______________
Funding Amount Proposed:
979-764-6229__________
Phone
979-764-3822 __________
Fax
____________
Date Submitted:
Project Category
Local Enforcement
Litter and Illegal Dumping Cleanup and Community Collection Events
Source Reduction and Recycling
Local Solid Waste Management Plans
Citizens’ Collection Stations and “Small” Registered Transfer Stations
Household Hazardous Waste (HHW) Management
Technical Studies
Educational and Training Projects
Other (The COG should add other project categories if authorized)
Signature
By the following signature, the Applicant certifies that it has reviewed the certifications,
assurances, and deliverables included in this application, that all certifications are true and
correct, that assurances have been reviewed and understood, and that all required deliverables are
included with this application.
___________________
Signature
Heather Woolwine_______
Typed/Printed Name
Recycling Coordinator_____
Title
____________
Date
For Use By BRAZOS VALLEY COUNCIL OF GOVERNMENTS
Date application was received:___________________________________________
Does the application meet all of the required screening criteria: ______ Yes ______No
Is the application administratively complete: ______ Yes ______No
Project Application
Form 1
Form 2. Authorized Representatives
The Applicant hereby designates the individual(s) named below as the person or persons
authorized to receive direction from the BVCOG, to manage the work being performed, and to
act on behalf of the Applicant for the purposes shown:
1. Authorized Project Representative. The following person is authorized to receive
direction, manage work performed, sign required reports, and otherwise act on behalf of
the Applicant.
___________________
Signature
Heather Woolwine________
Typed/Printed Name
Recycling Coordinator_____
Title
___________________
Date
2. Authorized Financial Representative. In addition to the authorized project
representative, the following person is authorized to act on behalf of the Applicant in all
financial and fiscal matters, including signing financial reports and requests for
reimbursement.
___________________
Signature
Carol Thompson_________
Typed/Printed Name
Budget Manager________
Title
___________________
Date
Project Application
Form 2
Form 5: Explanation Regarding Private Industry Notification
Applicable to Applicants under the following grant categories:
A. Source Reduction and Recycling
B. Citizens’ Collection Stations and “Small” Registered Transfer Stations
C. A demonstration project under the Educational and Training Projects category
D. Other (If the BVCOG receives authorization to fund additional types of projects, that
authorization may include requirements for notification of private industry. When
applicable, those additional project categories should be listed here.)
Form 5a. List of Private Service Providers Notified
Private Service Providers Contacted Name and
Position
Telephone
Number
Date
Notified
N/A – Education & Training Project
Project Application
Form 5a
Form 5b. Summaries of Discussions with Private Industry
(Refer to instructions concerning information to include on this form. Attach any written
comments or input provided)
N/A – Educational & Training Project
Project Application
Form 5b
Form 6: Project Summary
Please provide a complete project summary. Reference the goals, objectives, and/or
recommendations from the regional solid waste management plan that apply to the project, and
how the project will assist in implementing the plan. Refer to the application instructions when
completing these forms. If necessary, attach additional pages for each form.
Form 6a. Project Description
(add additional pages as necessary)
In an effort to increase residential recycling diversion, participation rates, and waste awareness,
the City of College Station's Sanitation & Recycling Division seeks $13,200.00 in funding for the
purchase of educational and training items.
These items include Brazos Valley Earth Day advertising and materials, the renewal of My‐
Waste Smart Phone Application, and My‐Waste Website Plugin. The purchase of these items
will allow the City of College Station to effectively and efficiently communicate recycling
program information in residential, multi‐family, and commercial waste sectors. These
communication efforts will bring awareness and convenience to the City's recycling program,
thus increasing participation and waste diversion rates. All of the educational items will be
offered at no cost to residents. Participants may attend Brazos Valley Earth Day, download My‐
Waste, and use the Website Plugin at no charge.
All of the above listed projects align with the Brazos Valley Council of Governments (BVCOG)
strategy to maximize recycling as a beneficial means of reducing municipal solid waste. College
Station has set a goal of increasing the 2015 fiscal year (FY 15) tonnages by 7% through the
Curbside Recycling Program. Support of Brazos Valley Earth Day and the My‐Waste smart
phone application has the potential to benefit more than 100,000 City of College Station
residents and help College Station meet the FY 15 tonnage goal.
Brazos Valley Earth Day is a regional event hosted by the Cities of Bryan and College Station,
Texas A&M University, Brazos Valley Council of Governments, Brazos Solid Waste Management
Agency, Inc., and Keep Brazos Beautiful. This day celebrates the Earth and educates residents
about the importance of taking care of the environment through waste reduction and recycling
efforts along with other important environmental issues such as water and energy
conservation. Local businesses and groups are able to display information and materials at no
cost, offering residents a wide variety of information.
(Continued on next page)
Project Application
Form 6a
Form 6: Project Summary
Form 6a. Project Description
The My‐Waste smart phone application from Municipal Media Corp. Recycle Calendars is fully
customizable to any municipal solid waste program. It provides complete local program
information such as recycling guides and directories, bulk garbage, composting, and collection
schedules tailored to each household. Residents download the application for free and can
customize the application to include personalized schedules including holiday changes,
household hazardous waste events, and reminders.
The My‐Waste Website Plugin will allow the City of College Station Sanitation department to
send out notifications easily, using the Content Management System. Residents will receive
notifications in the form of an Email or Push Notification (phone). Notifications are sent
immediately and can be targeted for specific zones affected that day by severe weather,
construction, etc.
As the largest waste producer in the region, City of College Station understands the importance
of recycling and diverting valuable materials away from the landfill, conserving landfill space
and keeping disposal and collection costs to a minimum.
The requested purchases outlined above will be an extension of the City's comprehensive
efforts to meet a 7% increase goal. In‐kind services supplied by the City will include, promoting
both items on College Station's Channel 19, on the City's recycling website
www.cstx.gov/recycle, through social media sites, City blogs, and via the City's monthly utility
bill insert.
The City of College Station Sanitation & Recycling Division will provide $1,000 in matching funds
and $25,050 equivalent in‐kind services as described above.
Project Application
Form 6a
Form 6b. Project Cost Evaluation
(add additional pages as necessary)
Provide an evaluation of the costs associated with the proposed project. Explain how the total
related costs of the proposed project were adequately considered; compare project costs to
established averages or to normal costs for similar projects. Present the costs in unit terms,
such as cost per ton, cost per customer, or cost per capita, as applicable. Describe any
measurable costs savings, or reasonably justified costs of the project.
Brazos Valley Earth Day
Cost estimate based on previous years' average expenses.
Brazos Valley Earth Day Total Grant Requested Funds ‐ $8,000
In Kind ‐ $12,525
Matching Funds ‐ $1,000
My‐Waste Smart Phone Application & Website Plugin
Cost estimate from company provided quote. This is the only application of its kind currently
available.
Smart Phone App Annual Fee ‐ $2,200
Website Plugin Fee ‐ $3,500
My‐Waste Smart Phone Application & Website Plugin Total Grant Requested Funds ‐ $5,700
In Kind ‐ $12,525
Project Application
Form 6b
Form 6b. Project Cost Evaluation
SUMMARY
OVERALL REQUESTED FUNDING ‐ $13,700.00
OVERALL IN KIND SERVICES ‐ $25,050.00
OVERALL CASH MATCH ‐ $1,000.00
Through the purchases listed above, thousands of local residents will have better access to
waste reduction and recycling education materials.
Project Application
Form 6b
Form 6c. Level of Commitment of the Applicant
(add additional pages as necessary)
Provide information related to the Applicant’s level of commitment to preferred solid waste
management practices. If the proposed project is an ongoing service, demonstrate the ability to
sustain the program beyond the term of the grant. Explain the extent to which the appropriate
governing bodies support the proposed project.
Since 1991 the City of College Station has been committed to providing our local community
with an environmentally conscious alternative to disposal practices. Since the year 2009, the
City of College Station’s Curbside Recycling Program and Commercial Recycling Program has
diverted more than 70,000 tons of recyclable materials from entering the regional landfill.
Each year educational and policy measures are taken to communicate effectively the
importance of recycling and waste reduction. The City is committed to improving the quality of
life in the Brazos Valley through environmental stewardship and implementing waste reduction,
recycling, and public education programs. The Council has adopted measures on being a
Sustainable City by practicing wise stewardship of the natural resources and features needed to
meet current demands without compromising the ability of future generations to do the same.
The City of College Station continues to search for new methods of source reduction and
environmental awareness to extend the life of our natural resources and solid waste landfills.
The City plans to sustain both programs beyond the term of this grant as long as they remain
economically feasible.
List any previously demonstrated commitment to preferred solid waste management practice,
such as: implementing other solid waste management projects; involvement in a local or
subregional solid waste management plan or study; membership in Keep Texas Beautiful; or,
participation with the TCEQ’s Lake and Waterway Cleanup Program, or other TCEQ
predecessor program, e.g., TCEQ’s Clean Texas Program.
City of College Station has maintained a Bronze Status through TCEQ's Clean Texas Program,
2007‐2011 and participates in Solid Waste Management of North America (SWANA) and its
local Texas Chapter.
If the proposed project has received previous grant funding under this program, explain to what
extent the proposal involves expansion of current services or operations, and present
quantifiable documentation of the success of the project in order to warrant further funding.
Demonstrate a good record of past grant contractual performance.
The City of College Station received grant funding in the amount of $9,200.00 in fiscal year 2013
for Brazos Valley Earth Day Advertising and My‐Waste set up fees. The additional advertising
for 2013 Brazos Valley Earth Day helped increase attendance by more than 2,000 attendees.
(Continued on next page)
The proposed My‐Waste smart phone application and website plugin are tools that, if funded,
will expand resident access to information through a customized mobile electronic format as
well as allow targeted communication when necessary.
In the FY2013 grant term, College Station achieved satisfactory and exceeded expectations on
the Brazos Valley Council of Governments Performance Evaluation Report.
Project Application
Form 6c
Form 6d. Scope of Work
(See application instructions. Add additional pages as necessary)
Provide a work program with a schedule of deliverables for the proposed project or program.
The work program with the schedule of deliverables will be considered the Scope of Work to be
performed under the contract agreement, if funded. Once the details of the work program have
been negotiated with the Applicant and approved by the BVCOG, the work program will be
entered into the grant contract.
As concisely as possible, for each task of the proposed project, describe the major steps or
activities involved, identify the responsible entities and establish a specific timeframe to
accomplish each task. The scope of work for the project or program must include:
Detailed purpose and goal of the project (should be consistent with implementing the
goals, objectives, and recommendations from the regional solid waste management plan,
as stated in the project description on Form 6a).
Specific task statements with responsible entity identified.
List of deliverables/products/activities under each task.
Schedule of deliverables.
Scope of Work for Brazos Valley Earth Day & My Waste Smart Phone Application
Purpose and Goal ‐ To support the Brazos Valley Council of Governments (BVCOG) strategy to maximize
recycling as a beneficial means of reducing municipal solid waste.
Task 1‐ Solicit bid requests and contact vendors for advertising and media services.
i. Responsible Entity ‐ City of College Station
ii. Schedule ‐ by September‐December 2014
Task 2‐ Provide necessary information to Municipal Media Corp. Recycle Calendars to customize My‐
Waste smart phone application/Website Plugin.
i. Responsible Entity ‐ City of College Station
ii. Schedule ‐ by September‐December 2014
Task 3‐ Publicize Brazos Valley Earth Day, My‐Waste smart phone application, and Website Plugin
through College Station's Public Communications Department by airing public service
announcements on TV‐19, submitting press releases to local news affiliates and providing staff
for weekly guest appearance radio spots on local stations.
i. Responsible Entity ‐ City of College Station
ii. Schedule ‐ throughout March 2014
Task 4‐ Ensure all advertisements and publications clearly state “Funded by the Texas Commission on
Environmental Quality and the Brazos Valley Council of Governments.”
i. Responsible Entity ‐ City of College Station
ii. Schedule throughout duration of the project
(Continued on next page)
Project Application
Form 6d
Form 7. Grant Budget Summary
Please provide the following breakdown of the total amount of grant funding being requested:
Budget Category Funding Amount
1. Personnel/Salaries $ 0
2. Fringe Benefits $ 0
3. Travel $ 0
4. Supplies $ 0
5. Equipment $ 0
6. Construction $ 0
7. Contractual $ 0
8. Other $ 13,700
9. Total Direct Charges (sum of 1-8) $ 13,700
10. Indirect Charges* $
11. Total (sum of 9 - 10) $ 13,700
12. Fringe Benefit
Rate:
%
%
13. Indirect Cost
Rate:
%
%
Identify, in detail, each budget category to which your indirect cost rate applies and explain
any special conditions under which the rate will be applied:
*In accordance with the UGMS, indirect charges may be authorized if the Applicant has a
negotiated indirect cost rate agreement signed within the past 24 months by a federal
cognizant agency or state single audit coordinating agency. Alternatively, the Applicant may
be authorized to recover up to 10% of direct salary and wage costs (excluding overtime, shift
premiums, and fringe benefits) as indirect costs, subject to adequate documentation. If you
have an approved cost allocation plan, please enclose documentation of your approved indirect
rate.
Please complete any of the following detailed budget forms that are applicable.
Project Application
Form 7
Form 7a: Detailed Matching Funds/In-Kind Services
This budget form should be completed if the Applicant is providing any level of matching funds
or in-kind services directly related to the proposed project.
Matching Funds: $1,000
In the space below, please explain in detail the application of any matching funds to be
provided by the Applicant, as directly related to the proposed project:
The City of College Station will provide $1,000.00 in funding towards Brazos Valley Earth Day.
The materials will be distributed at or prior to Brazos Valley Earth Day detailing the event,
recycling and waste reduction information, and printed with "Funded by the Texas Commission
on Environmental Quality and the Brazos Valley Council of Governments.”
In-Kind Services: $25,050 (monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to be
provided by the Applicant, as directly related to the proposed project:
Utility Bill Inserts ‐ 2 Months @ $11,950 ($23,900)
Social Media Advertising, Blogs, Local Radio & TV Guest Appearance, Website Hosting, & E‐
Newsletters ‐ $1,150
Each project will receive approximately 1 month each of the above in‐kind services
What is the TOTAL COST of the proposed project, considering the total grant funding
requested, any matching funds being provided by the Applicant, and the monetary
equivalent of any in-kind services being provided by the Applicant:
$ 36,250
Project Application
Form 7a
Form 7b: Detailed Personnel/Salaries Expenses
For each employee to be funded wholly or in part by this grant, complete one of the lines in the
table below. Please refer to the definitions provided in the instructions in completing this sheet.
If funds are awarded, changes to grant-funded positions must be approved in advance by the
BVCOG.
Position Title Function FTE Status Monthly
Salary
$
$
$
$
$
$
$
$
$
Total
(Must equal Line 1 of the Overall Budget Summary)
$ 0
Project Application
Form 7b
Form 7c: Detailed Travel Expenses
This budget form provides a more detailed breakdown of the total expenses for travel indicated
on Line 3 of the Overall Budget Summary.
Please describe the types of routine in-region travel expenses expected and purpose for the
travel.
Routine In-Region Travel Purpose of Travel Estimated
Cost
$
$
$
$
$
All out-of-state travel expenses and other non-routine travel, such as out-of-region travel to
special training or events must be pre-approved by the BVCOG. Complete the following
information for all requested non-routine travel, including any out-of-state travel. If those
details are not presently known, the BVCOG will need to approve those travel costs before the
travel occurs.
Non-Routine Travel Expenses
Date(s) Purpose & Destination Person(s) Estimated
Cost
$
$
$
Total Travel Expenses
(Must equal Line 3 of the Overall Budget Summary)
$
Project Application
Form 7c
Form 7d: Detailed Supply Expenses
This budget form provides a more detailed breakdown of the total expenses for supplies
indicated on Line 4 of the Overall Budget Summary.
Please list the general types of supplies you expect to purchase with grant funding.
General Types of Supplies Estimated Cost
General office/desk supplies $
Other supplies (explain below):
$
TOTAL
(Must equal Line 4 of the Overall Budget Summary)
$
Project Application
Form 7d
Form 7e: Detailed Equipment Expenses
All equipment purchases must be pre-approved by the BVCOG. If the specific details of an
equipment purchase are known, show that equipment on the list below. If the specific details of
the equipment costs are not known at this time, list the general details on this form. The specific
details of the equipment will then need to be provided to and approved by the BVCOG before the
costs are incurred.
Equipment ($5,000 or more per unit)
(Show description, type, model, etc.)
Unit Cost
No.of
Units
Total Cost
$ $
$ $
$ $
$ $
Total
(Must equal Line 5 of the Overall Budget Summary)
$
Project Application
Form 7e
Form 7f: Detailed Construction Expenses
All construction projects must be pre-approved by the BVCOG. If the specific details of the
construction costs are not known at this time, list the general details on this form. The specific
details of the construction will then need to be provided to and approved by the BVCOG before
the costs are incurred. For any subcontracted activities, the request for approval will need to
include evidence that the contract price is reasonable and necessary (see instructions).
Types of Construction Subcontracted
Yes/No
Estimated Cost
$
$
$
$
$
Total
(Must equal Line 6 of the Overall Budget
Summary)
$ 0
Project Application
Form 7f
Form 7g: Detailed Contractual Expenses
All contractual expenses must be pre-approved by the BVCOG. If the specific details of the
contractual costs are not known at this time, list the general details on this form. The more
specific details of the contractual costs will then need to be provided to and approved by the
BVCOG before the costs are incurred. The request for approval will need to include evidence
that the contract price is reasonable and necessary (see instructions). In addition, the
subcontract scope of work must be approved by the BVCOG before work begins.
Purpose Contractor(s) Contract
Amount
$
$
$
$
Total
(Must equal Line 7 of the Overall Budget Summary)
$ 0
Project Application
Form 7g
Form 7h: Detailed Other Expenses
This budget form provides a more detailed breakdown of the total other expenses indicated on
Line 8 of the Overall Budget Summary. Please note that the final totals are at the bottom of the
next page.
Basic Other Expenses
Please identify the basic “Other” category expenses you expect to incur appropriate to the
project.
Basic Other Expenses Estimated Cost
Books and reference materials
$
Postage, telephone, FAX, utilities
$
Printing/reproduction
$
Advertising/public notices
$ 8,000.00
Registration fees for training (if approved)
$
Repair and maintenance
$
Basic office furnishings
$
Space and equipment rentals
$
Signage
$
Project Application
Form 7h
Additional Other Expenses
The specific details of additional Other category expenses, not included on the list of basic Other
expenses, must be pre-approved by the BVCOG. If the specific details of the additional Other
expenses are not known at this time, list the general details on this form. The more specific
details will then need to be provided to and approved by the BVCOG before the costs are
incurred.
Additional Other Expenses Unit Cost No. of Units Total Cost
Computer hardware not listed under the
Equipment category (itemize each expense below
including description, type, model, etc.):
$ $
Computer software (itemize each expense below
including description, type, model, etc.):
My-Waste Smart Phone Application
My-Waste Website Plugin
$ 2,200
$ 3,500
$ 5,700
Additional Other expenses (itemize each expense
below including description, type, model, etc.):
My-Waste smart phone application one time set
up fee.
$ $
Total Other Expenses
(Must equal Line 8 of the Overall Budget Summary)
$ 13,700
Project Application
BRAZOS VALLEY COUNCIL OF GOVERNMENTS
P.O. DRAWER 4128 · BRYAN, TEXAS 77805-4128
OFFICES AT 3991 EAST 29TH STREET ADMINISTRATION PHONE 979/595-2800
Email: info@bvcog.org FAX 979/595-2810
August - 2011
CERTIFICATION OF COMPLIANCE WITH
STATE LAWS AND REGULATIONS
I, Mayor Nancy Berry, certify that I am aware that local and Regional political subdivisions that are
barred from participating in state contracts by the State Comptroller’s of Public Accounts (CPA)
under the provisions of §2155.077, Texas Government Code, and Title 1 TAC (Texas Administrative
Code) §113.02, CPA (formerly under the Texas Building and Procurement Commission – TBPC)
Regulations, are not eligible to receive subgrant funds from the Brazos Valley Council of
Governments.
I further certify that the City of College Station is not barred from participating in the state
contracts by the State Comptroller’s of Public Accounts (CPA) under the provisions of §2155.077,
Texas Government Code, and Title 1 TAC (Texas Administrative Code) §113.02, CPA (formerly
under the Texas Building and Procurement Commission – TBPC) Regulations.
CERTIFICATION TO ALLOW PUBLIC REVIEW OF PENDING APPLICATION
REGIONAL SOLID WASTE MANAGEMENT GRANTS PROGRAM
I, Mayor Nancy Berry of City of College Station hereby certify that the Regional Solid Waste
Management Grants Program application submitted by City of College Station is available for
public review at the local office located at College Station City Hall the regional council of
government’s office. This release of information is effective for any party that may be interested
in reviewing this Regional Solid Waste Management Grants Program application. I hereby waive
any authorization under the Texas Open Records Act to keep this information confidential until the
competition has been completed.
Mayor Nancy Berry
Printed Name
Signature
Date
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE BRAZOS
VALLEY COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE
GRANTS PROGRAM GRANT; AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO ACT ON BEHALF OF THE CITY OF COLLEGE STATION IN ALL
MATTERS RELATED TO THE APPLICATION AND GRANT PROJECT; PLEDGING
THAT IF A GRANT IS RECEIVED THE CITY OF COLLEGE STATION WILL
COMPLY WITH THE GRANT REQUIREMENTS OF THE BRAZOS VALLEY
COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL
QUALITY AND ANY APPLICABLE LAWS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the BRAZOS VALLEY COUNCIL OF GOVERNMENTS is directed by the
Texas Commission on Environmental Quality to administer solid waste grant funds for
implementation of the COG’s adopted regional solid waste management plan; and
WHEREAS, the CITY OF COLLEGE STATION, Texas is qualified to apply for grant funds
under the Request for Applications.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS;
Part 1: That all of the findings of fact made and set forth in the preamble to this resolution shall
be and the same are hereby, found, declared, and adjudicated to be true and correct.
Part 2: That the City Manager or their designee is authorized to request grant funding under the
BRAZOS VALLEY COUNCIL OF GOVERNMENTS Request for Applications of the
Regional Solid Waste Program in the amount of $13,700.00 to be used to educate
College Station Residents about the importance of Waste Reduction and Recycling
through Brazos Valley Earth Day, smart phone application My-Waste, and the My-
Waste website plugin, and to act on behald of THE CITY OF COLLEGE STATION in
all matters related to the grant application and any subsequent grant contract and grant
project that may result.
Part 3: That if the grant gunds are received, THE CITY OF COLLEGE STATION will comp ly
with the grant requirements of the BRAZOS VALLEY COUNCIL OF
GOVERNMENTS, Texas Commission on Environmental Quality and any applicable
laws.
Part 4: The grant funds and any grant-funded equipment or facilities will be used only for the
purposes for which thy are intended under the grant. Those activities will comply with
and support, as applicable, the regional and local solid waste management plans adopted
for the geographical area in which the activities are performed.
Part 5: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of May, 2014.
ATTEST: APPROVED:
CITY SECRETARY MAYOR
APPROVED:
CITY ATTORNEY
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-436 Name:BVSWMA - Rock Prairie Road Landfill Remainder
Conveyance
Status:Type:Resolution Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion on a special warranty deed to convey 16.7 acres
adjoining the Rock Prairie Road Landfill to the Brazos Valley Solid Waste Management Agency, Inc.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Special Warranty Deed REVISED - 16 7 acres remainder tract - 03-06-2014.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a special warranty deed to convey 16.7 acres
adjoining the Rock Prairie Road Landfill to the Brazos Valley Solid Waste Management Agency,
Inc.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation(s):Staff recommends approval of a special warranty deed to convey 16.7 acres
adjoining the Rock Prairie Road Landfill to the Brazos Valley Solid Waste Management Agency,
Inc.
Summary:In 2010, while forming Brazos Valley Solid Waste Management Agency, Inc.
(BVSWMA, Inc.) as a local government corporation, the Cities of College Station, Bryan, and
BVSWMA, Inc. executed an asset transfer agreement that conveyed the Rock Prairie Road
Landfill, Twin Oaks Landfill, Bryan Compost Facility, and all related structures and equipment to
the corporation.
The survey used for the Rock Prairie Road Landfill as an exhibit in the asset transfer agreement
was incorrect, as it documented the permit boundary instead of the property boundary of the
facility. The error resulted in a remainder tract of 16.7 acres of wetlands along Lick Creek not
being legally conveyed to BVSWMA, Inc. The error was recently discovered by staff while
preparing documents for an easement dedication agreement between BVSWMA, Inc. and the
City. Approval of the special warranty deed will remedy the error. The City of Bryan will also
consider approval of the special warranty deed on May 13, 2014.
Budget & Financial Summary:Approval of the special warranty deed will result in no budget or
financial impacts.
College Station, TX Printed on 5/16/2014Page 1 of 2
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Attachments:
1.Special Warranty Deed
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NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU
ARE A NATURAL PERSON, YOU MAY REMOVE OR
STRIKE ANY OR ALL OF THE FOLLOWING
INFORMATION FROM ANY INSTRUMENT THAT
TRANSFERS AN INTEREST IN REAL PROPERTY
BEFORE IT IS FILED FOR RECORD IN THE PUBLIC
RECORDS: YOUR SOCIAL SECURITY NUMBER OR
YOUR DRIVER'S LICENSE NUMBER.
SPECIAL WARRANTY DEED
DATE: ______________________, 2014, but effective _______________________.
GRANTORS:
CITY OF BRYAN, TEXAS, a Texas Home Rule Municipality, individually and as its
interests may appear as one-half interest owner in the Brazos Valley Solid Waste
Management Agency as created pursuant to that certain BVSWMA Joint Solid Waste
Management Agreement dated May 9, 1990, as amended by that certain BVSWMA First
Amended Joint Solid Waste Management Agreement dated May 3, 2000, and as further
amended by that certain BVSWMA First Supplement to Joint Solid Waste Management
Agreement dated May 29, 2003
CITY OF COLLEGE STATION, TEXAS, a Texas Home Rule Municipality,
individually and as its interests may appear as one-half interest owner in the Brazos Valley
Solid Waste Management Agency as created pursuant to that certain BVSWMA Joint Solid
Waste Management Agreement dated May 9, 1990, as amended by that certain BVSWMA
First Amended Joint Solid Waste Management Agreement dated May 3, 2000, and as
further amended by that certain BVSWMA First Supplement to Joint Solid Waste
Management Agreement dated May 29, 2003
GRANTORS’ MAILING ADDRESSES: (including County)
CITY OF BRYAN, TEXAS CITY OF COLLEGE STATION, TEXAS
P. O. Box 1000 P. O. Box 9960
Brazos County, Texas Brazos County, Texas
Bryan, Texas 77805 College Station, Texas 77842\\\\
GRANTEE: BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY, INC.,
a Texas non-profit local government corporation and a local government
corporation created by GRANTORS pursuant to Chapter 431, Texas
Transportation Code and Chapter 394, Texas Local Government Code
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GRANTEE'S MAILING ADDRESS: P. O. Box 10027
(including County) Brazos County
College Station, Texas 77842
CONSIDERATION: TEN AND NO/100 DOLLARS ($10.00) and other good and
valuable consideration, including, but not limited to, the settlement and compromise of the
dispute between the Grantors in the case styled City of Bryan, Texas v. City of College
Station, Texas, filed as Cause No. 08-001626.CV-272 in the 272nd Judicial District Court
of Brazos County, Texas, pursuant to that certain Final Settlement Agreement and Release
signed by Grantors on September 13, 2010, and further pursuant to and in accordance with
(1) that certain Interlocal Cooperation Agreement dated January 14, 2010, between
Grantors, and (2) that certain Asset Transfer and Debt Reimbursement Agreement dated
September 13, 2010 by and among Grantors and Grantee.
PROPERTY:
All that certain tract or parcel of land containing 16.7 acres of land, more or less,
lying and being situated in the THOMAS CARUTHERS LEAGUE, Abstract No.
9 in College Station, Brazos County, Texas, being the remainder of that 75.17 acre
tract described in deed to Brazos Valley Solid Waste Management Agency recorded
in Volume 1235, Page 59 of the Official Records of Brazos County, Texas, lying
southwest of that 179.99 acre Tract I conveyed to Brazos Valley Solid Waste
Management Agency, Inc., by deed recorded in Volume 9857, Page 186, of the
Official Records of Brazos County, Texas; said 16.7 acre tract of land being more
particularly described by metes and bounds and shown on plat marked Exhibit A
attached hereto and made a part hereof for all intents and purposes.
RESERVATIONS FROM CONVEYANCE:
THERE IS HEREIN RESERVED for Grantors and Grantors’ successors and assigns, as their
interests may appear, all oil, gas and other minerals owned by Grantors located in and under and
that may be produced from the Property to the extent not reserved by prior grantors; provided,
however, Grantors for themselves and their successors and assigns hereby waive all surface rights
and other rights of ingress and egress in and to the Property, and agree that in conducting operations
with respect to the exploration for and production, processing, transporting and marketing of oil,
gas and other minerals from the Property, that no portion of the surface of the Property will be
used, occupied or damaged and that fixtures, equipment, buildings or structures used in connection
with the exploitation of the reserved mineral, oil and gas rights, shall not be placed on the surface
of the Property. Nothing herein, however, restricts or prohibits the pooling or unitization of the
portion of the mineral estate owned by Grantors with land other than the Property; or the
exploration or production of the oil, gas and other minerals by means of wells that are drilled or
mines that open on land other than the Property but enter or bottom under the Property, provided
that these operations in no manner interfere with the surface or subsurface support of any
improvements constructed or to be constructed on the Property.
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EXCEPTIONS TO CONVEYANCE AND WARRANTY:
Validly existing easements, rights-of-way, and prescriptive rights, whether of record or not; all
presently recorded and validly existing instruments, other than conveyances of the surface fee
estate, that affect the Property.
Grantors, for the consideration and subject to the Reservations from Conveyance and the
Exceptions to Conveyance and Warranty, GRANT, SELL, and CONVEY to Grantee, all of
Grantors’ right, title, and interest in the Property, together with all and singular the rights and
appurtenances thereto in any way belonging, to have and to hold it to Grantee and Grantee’s
successors and assigns forever. Grantors bind Grantors and Grantors’ successors to warrant and
forever defend all and singular the Property to Grantee and Grantee’s successors and assigns
against every person whomsoever lawfully claiming or to claim the same or any part thereof when
the claim is by, through, or under Grantors but not otherwise.
When the context requires, singular nouns and pronouns include the plural.
SIGNED this ______ day of __________________, 2014, but effective _________________.
CITY OF COLLEGE STATION, TEXAS, A
TEXAS HOME RULE MUNICIPALITY,
INDIVIDUALLY AND AS CO-OWNER OF
BRAZOS VALLEY SOLID WASTE
MANAGEMENT AGENCY
ATTEST:
_______________________________________ By:___________________________________
SHERRY MASHBURN, City Secretary NANCY BERRY, Mayor
SIGNED this ______ day of __________________, 2014, but effective _________________.
CITY OF BRYAN, TEXAS, A TEXAS HOME
RULE MUNICIPALITY, INDIVIDUALLY
AND AS CO-OWNER OF BRAZOS
VALLEY SOLID WASTE MANAGEMENT
AGENCY
ATTEST:
_______________________________________ By:___________________________________
MARY LYNN STRATTA, City Secretary JASON P. BIENSKI, Mayor
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THE STATE OF TEXAS §
§ ACKNOWLEDGMENT
COUNTY OF BRAZOS §
This instrument was acknowledged before me on the _____ day of ____________, 2014, by
NANCY BERRY, as Mayor of the CITY OF COLLEGE STATION, TEXAS, a Texas Home Rule
Municipal Corporation, on behalf of said municipality.
_________________________________________
NOTARY PUBLIC in and for the State of Texas
THE STATE OF TEXAS §
§ ACKNOWLEDGMENT
COUNTY OF BRAZOS §
This instrument was acknowledged before me on the _____ day of ____________, 2014, by
JASON P. BIENSKI, as Mayor of the CITY OF BRYAN, TEXAS, a Texas Home Rule Municipal
Corporation, on behalf of said municipality.
_________________________________________
NOTARY PUBLIC in and for the State of Texas
PREPARED IN THE OFFICE OF: AFTER RECORDING, RETURN TO:
City of College Station, Texas City of College Station, Texas
Legal Department Legal Department
P.O. Box 9960 P.O. Box 9960
College Station, TX 77842-9960 College Station, TX 77842-9960
Joe Orr, Inc.
A BASELINE CORPORATION CO.
Post Office Box 11979
College Station, TX 77842-1979
(979) 693-2777
TBPLS Firm no. 100544-00
Boundary Survey 16.7 acres
Remainder of BVSWMA 75.17 ac. Tract
Thomas Caruthers league A-9
College Station, Texas
21 January 2014
All of that certain tract or parcel of land lying and being situated in the Thomas Caruthers league,
abstract no. 9, in College Station, Brazos County, Texas, being the remainder of that 75.17 acre
tract described in deed to Brazos Valley Solid Waste Management Agency recorded in volume
1235, pg. 59 of the Official Records of Brazos County, Texas, lying southwest of that 179.99 acre
Tract I conveyed to Brazos Valley Solid Waste Management Agency, Inc. by deed recorded in
volume 9857, page 186 of the Official Public Records of Brazos County, Texas, and being more
particularly described as follows:
Beginning at a 112" iron rod found at the most westerly comer of said 179.99 acre tract and
formerly marking an angle point in the northwest line of said 75.17 acre tract, from where the City
of College Station GPS control monument no. 9 bears N 38° 59' 11" E 2044.4 feet.
Thence S 41° 45' 21" W -1199.07 feet, along said northwest line of the 75.17 acre tract, also
being along the southeast line of that 0.36 acre tract described in Quit Claim deed to the City of
College Station recorded in volume 4443, pg. 17 of the Official Public Records of Brazos County,
Texas, and after passing a 112" iron rod set in 2002 at 1061.20 feet, being the southeast line of that
100.64 acre tract described in deed to the City of College Station recorded in volume 6927, page
226 of the Official Public Records of Brazos County, Texas, to a 112" iron rod found marking the
most westerly comer of the 75.17 acre tract and this remainder tract;
Thence S 48° 15' 31" E -25 feet, along the common line of said 75.17 acre tract and that 45.1
acre tract described in deed to the City of College Station recorded in volume 3900, page 188 of
the Official Public Records of Brazos County, Texas, to a point for comer in the center of Lick
Creek;
Thence down the center of Lick Creek, being the common boundary of said 75.17 acre and 45.1
acre tracts, generally as follows:
N 60° E -22 feet, S 66° E -75 feet, S 85° E 90 feet, S 63° E 140 feet, S 1 ° W -100
feet, S 35° E 35 feet, N 80° E 70 feet, N 47° E -107 feet and N 27°57' E -112.98 feet
to a point for comer;
Thence N 89° 07' IS" E -117.31 feet, continuing along the common boundary of said 75.17 acre
and 45.1 acre tract, cutting across land in an oxbow of Lick Creek and passing 1/2" iron rods
found at 25.00 feet and 92.31 feet, to a point in. the center of Lick Creek;
BVSWMA 16.7 ac. Remainder Page 1 of2
EXHIBIT A
Thence down the center of Lick Creek, continuing along the common boundary of said 75.17 acre
and 45.1 acre tracts, generally as follows:
S 60° E -50 feet, N 77° E -60 feet, N 39° E -200 feet, N 19° E -45 feet, N 75° E 25
feet, S 40° E -40 feet, S 13° E -70 feet, S 64° E -115 feet, N 70° E -115 feet,
N 43° E 70 feet, N 1 ° W 60 feet, N 40° W 65 feet, N 60° W 90 feet, N 40° W -160
feet, N 31 ° E -30 feet, N 70° E -40 feet, S 84° E 100 feet, N 85° E 85 feet, N 70° E
180 feet, S 71 ° E -130 feet and S 88° E 27.1 feet to the most easterly corner of this
remainder tract;
Thence N 57° 45' 49" W -895.67 feet, through said 75.17 acre tract, along a southwest line of
said 179.99 acre tract, to the Point of Beginning and containing 16.7 acres ofland more or less.
Bearings are Texas State Plane, Central Zone NAD83 (CORS)
datum., based on City of College Station GPS monuments no. 9 and
no. 138 (S 9° 19' 11" W).
See survey plat dated January 2014.
BVSWMA 16.7 ac. Remainder Page 2 of2
EXHIBIT A
EXHIBIT A
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-439 Name:Hike and Bike Trail Phase II Project
Status:Type:Change Order Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding ratification of Change Order #1 to the
construction contract with G.W. Williams, Inc. in the amount of $98,004.57 for the Hike and Bike
Phase II project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Change Order No 1.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding ratification of Change Order #1 to the
construction contract with G.W. Williams, Inc. in the amount of $98,004.57 for the Hike and
Bike Phase II project.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation(s):Staff recommends ratification of the change order with G.W. Williams, Inc.
in the amount of $98,004.57.
Summary:The Hike and Bike Trail Completion Phase II will construct a 10-foot wide multi-use
path from Welsh Ave.south along FM 2818 to the Campus Village entrance on the northside of
FM 2818.It will also construct a 10-foot wide multi-use trail through Southwest Park from the
northside of The Woodlands Apartments to Southwest Parkway and along Southwest Parkway
north and south with a 6-foot wide sidewalk.
Change Order # 1 will include the removal of unsuitable soil and the placement of select fill.
The unsuitable soil was not discovered until after construction began when the contractor had
heavy equipment sinking into the soil where the trail was proposed. The unsuitable soil was not
discovered during the geotechnical analysis performed during the design phase. Change order
#1 will also include the installation of signage and relocates the FM 2818 trail and ties it to the
proposed retaining wall.
Budget & Financial Summary:A total of four (4) bids were received for the project. The low
bidder was G.W. Williams with a total bid of $480,365.95. Funds in the amount of $843,524 are
currently budgeted for the project in the Park Land Dedication Zone 6 Fund and the Streets
Capital Projects Fund. A total of $638,873 has been expended or committed to date, leaving a
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-439,Version:1
balance of $204,651 for this change order and remaining expenditures. The addition of this
change order increases the construction contract amount to $578,370.52.
Attachments:
College Station, TX Printed on 5/16/2014Page 2 of 2
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-440 Name:TXDoT Reimbursement
Status:Type:Resolution Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding a resolution approving the reimbursement of
costs to the Texas Department of Transportation (TXDOT) in the amount of $2,645.12 for the SH 40
project and $216,025.20 for the FM 2154 (Wellborn Widening) project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:SH40.pdf
FM2154.pdf
TXDOT Reimbursement Reso 5-5-14.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding a resolution approving the
reimbursement of costs to the Texas Department of Transportation (TXDOT) in the amount of
$2,645.12 for the SH 40 project and $216,025.20 for the FM 2154 (Wellborn Widening) project.
Relationship to Strategic Goals:
··Core Services and Infrastructure
··Improving Mobility
Recommendation(s):Staff recommends approval of the resolution.
Summary:TXDOT has notified the City that the projects listed above have been reviewed and
noted that the present expenditures exceed the City’s current contribution. The attached
request letters include the contribution agreement and balances.
Budget & Financial Summary:A total of $449,562.25 has been reimbursed to TxDOT to date
related to the State Highway 40 project. Funds in the amount of $2,645.12 for this current
reimbursement are included in the FY14 Streets Capital Improvement Projects Fund. In addition,
a total of $972,476.02 has been reimbursed to TxDOT to date related to the Wellborn Road
Widening project. Funds in the amount of $216,025.20 for this current reimbursement request
are included in the FY14 Streets Capital Improvement Projects Fund.
Attachments:
1.Resolution
2.Request letters from TXDOT
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RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, AUTHORIZING THE REIMBURSEMENT OF FUNDS TO THE TEXAS
DEPARTMENT OF TRANSPORTATION (TXDOT) FOR RIGHT OF WAY
ACQUISITION COSTS.
WHEREAS, the City Council of the City of College Station, Texas, on February 12, 2004
approved a resolution entering into a contract with TXDOT to pay for 10% of the right of way
costs for a state highway project on FM 2154 from FM 2818 to
SH 40; and
WHEREAS, the City Council of the City of College Station, Texas, on February 8, 2001
approved a resolution entering into a contract with TXDOT to pay for 10% of the right of way
costs for a state highway project on SH40 from FM 2154 to SH6; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves partial reimbursement of $216,025.20 to
TXDOT for the project on FM 2154 from FM 2818 to SH 40.
PART 2: That the City Council hereby approves partial reimbursement of $2,645.12 to
TXDOT for the project on SH 40 from FM 2154 to SH 6.
PART 3: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _______ day of ________________________, 2014.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-441 Name:Lincoln Center Design Contract
Status:Type:Contract Consent Agenda
File created:In control:5/4/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action and discussion regarding the approval of a professional services
contract with Hawkins Architecture in the amount of $238,700 for the Lincoln Center project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action and discussion regarding the approval of a professional services
contract with Hawkins Architecture in the amount of $238,700 for the Lincoln Center project.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the contract.
Summary:The expansion of the Lincoln Center is one of the facility expansion projects included
in the 2008 Bond Authorization.The original scope for the project developed in 2008 included
an 8,000-10,000 SF facility expansion and additional parking.
As part of the preliminary design,staff completed a thorough condition assessment and
use assessment of the existing Lincoln Center.The condition assessment confirmed that the
structure and major operating systems are in good condition,but portions of the existing
building need to the updated.The use assessment confirmed that renovations are necessary to
provide operational flexibility and to make efficient use of the existing space.Additionally,
during the preliminary design phase asbestos was identified in the several locations throughout
the facility.Additional parking is not currently included in the scope of the project.Sufficient
parking spaces are available;however on-site traffic circulation improvements are included in
the project scope to help improve traffic flow and increase the safety of passengers being
dropped off or picked up.
Therefore,staff is recommending some renovations to the existing Lincoln Center to help
preserve the city’s existing asset,provide operational flexibility,and abate the asbestos.
Additionally,staff is recommending a new 15,000 SF facility that will include a new gym and
meeting/activity rooms.Staff feels that the renovations to the existing building combined with
the new facility will provide a lot of operational flexibility and provide additional meeting space
and help offset the space lost with the closure of the Conference Center.
On August 20 th and 27 th of 2013,staff conducted public meetings on this project to get
input and feedback from the community.Additionally,staff presented these improvements to
the Parks and Recreation Advisory Board on October 8 th .Positive feedback was received during
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the Parks and Recreation Advisory Board on October 8 th .Positive feedback was received during
all three meetings.
Budget & Financial Summary: Funds in the amount of $4,285,000 are currently budgeted for this project in the
Parks Capital Improvement Projects Fund. A total of $56,755 has been expended or committed to date,
leaving a balance of $4,228,245 for design and construction.
Reviewed and Approved by Legal: Yes
Attachments:
1.Contract - on file in the City Secretary’s Office
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College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-442 Name:Emergency 30" Water Main Repairs
Status:Type:Contract Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion requesting approval to transfer $49,600 from
contingency in the Water Operating Fund for emergency repairs to a 30” water main.
Sponsors:David Coleman
Indexes:
Code sections:
Attachments:Construction Bid.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion requesting approval to transfer $49,600 from
contingency in the Water Operating Fund for emergency repairs to a 30” water main.
Relationship to Strategic Goals:
··Core Services and Infrastructure
Recommendation: Staff recommends approval of this contingency transfer.
Summary: The Water Services Department had an unplanned expense to repair, and lower, a 30”
diameter PVC TAMU water distribution main at the corner of Wellborn Road and F&B Road. An 18”
ductile iron City water distribution main was located immediately above the 30” TAMU line, and after
repeated heavy truck and equipment traffic over the pipe alignment, the City line crushed a segment
of the TAMU line.
This situation required a permanent solution that would prevent a future recurrence, and the most
viable solution was to lower the 30” TAMU water main and create separation between the two lines.
This solution will protect these two vital components of infrastructure to prevent future service
disruptions or failures.
Elliot Construction, Inc. was able to respond immediately, with the resources necessary to perform
the repair quickly and efficiently. Since contingency transfers greater than $15,000 require Council
approval, we hereby request approval to transfer $49,600.
Budget & Financial Summary: Contingency in the amount of $50,000 is budgeted in the Water
Operating Fund. As contingency transfers greater than $15,000 require Council approval, this item is
for the request of this approval.
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File #:14-442,Version:1
Attachments: Construction Quote
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ELLIOTT CONSTRUCTION, LTD.
P.O. BOX 510 WELLBORN, TX. 77881
PHONE (979) 690-7071 * FAX (979) 690-7152
CITY OF COLLEGE STATION
P.O. BOX 9960
COLLEGE STATION, TX. 77842
30" WATER LINE REPAIR April 21, 2014
NO.DESCRIPTION QTY UN UNIT PRICE AMOUNT
1 MOBILIZATION 1 LS 1,000.00 1,000.00
2 30" DIP 54 LF 354.00 19,116.00
3 30" 45 BENDS RESTRAINED 4 EA 4,300.00 17,200.00
4 48" CASING , SPACERS & END SEALS 16 LF 330.00 5,280.00
5 30" SLEEVES 2 EA 3,470.00 6,940.00
TOTAL BID 49,536.00
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-446 Name:CVB Grant Amendment FY14
Status:Type:Presentation Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action and discussion on a funding amendment between the City of College
Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $46,327 for
additional grant funding. The amended FY14 funding agreement is $174,327.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:CVB Grant Amendment No 1 Signed.pdf
CVB Revised Budget FY14.pdf
Action ByDate Action ResultVer.
Presentation,possible action and discussion on a funding amendment between the City of College Station
and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $46,327 for additional
grant funding. The amended FY14 funding agreement is $174,327.
Recommendation(s):Staff recommends approval of Amendment No.1 to the CVB Grant Program
funding agreement for FY14.
Summary:The City Council approved budget amendment #3 on 04/10/14 for the additional CVB grant
program funding.The CVB grant program provides funding for events that promote tourism and the hotel
industry in College Station.The program is funded with Hotel Tax Funds and is administered by the CVB.
In the FY14 Approved Budget,$128,000 was included for the CVB grant program.The CVB accepted
applications for the program in the fall and allocated $114,950 of these funds.Applications were also
accepted in the spring and an additional $59,377 is being recommended for allocation.This item will
amend the budget for an additional $46,327 (spring allocation less balance of original budget).
Budget &Financial Summary:Funds for the additional $46,327 are available in the 2013-2014 Hotel
Tax Fund budget.A total of $174,327 is to be used to fund event grants that will promote tourism and the
hotel industry in College Station.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.
Attachments:
1.CVB Revised Budget
2.CVB Funding Agreement Amendment No. 1
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Legislation Details (With Text)
File #: Version:114-447 Name:Southwest Park Phase II Improvements Contract
#14-245
Status:Type:Contract Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding approval of a contract between the City of
College Station and Dudley Construction, of College Station, Texas, in the amount of $94,431.00 for
the Southwest Park Phase II improvements and authorizing the City Manager to execute the contract
on behalf of the City Council.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:14-049 Tab.pdf Southwest Park Phase 2 Improvements.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a contract between the City of College
Station and Dudley Construction, of College Station, Texas, in the amount of $94,431.00 for the
Southwest Park Phase II improvements and authorizing the City Manager to execute the contract on
behalf of the City Council.
1.Core Services and Infrastructure
2.Neighborhood Integrity
Recommendation(s):Staff recommends approval of the contract and authorization for the City
Manager to execute the contract with Dudley Construction.
Summary:On April 24,2014,two (2),sealed competitive bids were received and opened for Southwest
Park Phase II improvements.The scope of the project includes the installation of area lights,exercise
equipment, a picnic shelter with shade cover and site furnishings
Budget &Financial Summary:The funding for these improvements are coming from Community
Development Block Grant (CDBG)
Reviewed and Approved by Legal:Yes
Attachments:
1.Bid Tabulation #14-049
2.Southwest Park Phase II Improvements Contract with Dudley Construction.(On file in City
Secretary’s Office)
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City of College Station - Purchasing Division
Bid Tabulation for #14-049
"Southwest Park Phase 2 Improvements"
Open Date: Thursday, April 24, 2014 @ 2:00 p.m.
Dudley
Construction, Ltd.
(College Station, TX)
Gaeke
Construction Co., Inc.
(Giddings, TX)
ITEM QTY UNIT DESCRIPTION LUMP SUM PRICE LUMP SUM PRICE
11LS
Electrical Panel, Wiring, Conduit and Seven (7) Area Lights,
complete and in place $40,390.00 $47,130.00
2 1 LS Concrete Picnic Plaza, complete and in place $13,664.00 $12,193.00
3 1 LS Fabric Shade Cover, complete and in place $10,516.00 $7,535.00
41LS
Three (3) Exercise Stations with Granite Gravel Area, complete
and in place $9,213.00 $16,155.00
5 1 LS Barbecue Grill, complete and in place $895.00 $501.00
6 1 LS Three (3) Picnic Tables, complete and in place $12,968.00 $9,885.00
7 1 LS Two (2) Benches (Steel Powder-Coated), complete and in place $4,982.00 $3,268.00
8 1 LS One (1) 36-Gallon Trash Can with Lid, complete and in place $908.00 $1,096.00
9 1 LS Erosion Control $895.00 $1,027.00
$94,431.00 $98,790.00
A.11LS
Additional Light Fixure to be Installed West of the Bridge,
complete and in place $4,725.00 $6,329.00
A.2 1 LS Southwest Park Sign, complete and in place $5,000.00 $5,164.00
TOTAL BASE BID (ITEMS 1-9)
BASE BID
ADD/DEDUCT ITEMS
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-448 Name:CVB FY14 Ammendment
Status:Type:Presentation Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action and discussion on approving the amended budget of the Brazos Valley
Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding
amendment between the City of College Station and the Brazos Valley Convention and Visitors
Bureau for FY14 in the amount of $46,313 for expenses related to the relocation of CVB offices.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:CVB Revised Budget FY14.pdf
2014 CVB Ammendment .pdf
Action ByDate Action ResultVer.
Presentation, possible action and discussion on approving the amended budget of the Brazos Valley
Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding
amendment between the City of College Station and the Brazos Valley Convention and Visitors Bureau for
FY14 in the amount of $46,313 for expenses related to the relocation of CVB offices.
Agenda Caption:Presentation,possible action and discussion on approving the amended budget of the
Brazos Valley Convention and Visitors Bureau (CVB);and presentation,possible action and discussion on
a funding amendment between the City of College Station and the Brazos Valley Convention and Visitors
Bureau for FY14 in the amount of $46,313 for expenses related to the relocation of CVB offices.
Recommendation(s):Staff recommends approval of the amended CVB budget and amendment No.1 to
the funding agreement for FY14.
Summary:The City Council approved budget amendment #2 on March 27,2014 that contained $46,313
additional funding for the Brazos Valley Convention and Visitors Bureau.
With the anticipated sale of the Chimney Hill property,the CVB will be vacating their current location on
the property.The CVB has identified a new location on University Drive.The CVB requested $46,312.50
for the City of College Station’s portion of the anticipated FY14 cost of the relocation.This includes rent,
moving expenses, storage expenses, new signage and stationary, and expenses for minor construction.
Budget &Financial Summary:Funds for the amendment are available in the 2013-2014 Hotel Tax
Fund balance.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.
Attachments:
1.CVB Revised Budget
2.CVB Funding Agreement Amendment No. 1
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Legislation Details (With Text)
File #: Version:114-449 Name:Bank Depository Pledge Agreement
Status:Type:Presentation Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding the Depository Pledge Agreement with
Branch Banking and Trust Company (BB&T). The depository pledge agreement authorizes the Mayor
to execute a new collateral agreement between the City, the Federal Reserve Bank and BB&T. The
agreement is necessary due to the purchase of Citibank by BB&T. The new agreement mirrors the
Citibank agreement and will cover the period from the date of the acquisition of Citibank assets to
BB&T through September 30, 2015.
Sponsors:Jeff Kersten
Indexes:
Code sections:
Attachments:BB&T Letter of Intent & Pledge Documentation040214.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the Depository Pledge Agreement with Branch
Banking and Trust Company (BB&T). The depository pledge agreement authorizes the Mayor to execute a
new collateral agreement between the City, the Federal Reserve Bank and BB&T. The agreement is
necessary due to the purchase of Citibank by BB&T. The new agreement mirrors the Citibank agreement
and will cover the period from the date of the acquisition of Citibank assets to BB&T through September
30, 2015.
Relationship to Strategic Goals:Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s):Staff recommends approval of the depository pledge agreement with Branch
Banking and Trust Company.
Summary:On August 26, 2010, the City Council approved a bank depository agreement with
Citibank. The depository agreement was for three (3) years with an option for two (2) one-year
renewals. The City exercised its first option on June 13, 2013. In December 2013, Citibank
announced that the Bryan-College Station, Austin and San Antonio branches were being acquired by
BB&T. BB&T will assume the assets and deposits for these Citibank branch locations. The City’s
depository contract with Citibank will be a part of the acquisition.
The acquisition between Citibank and BB&T is set to take place on June13,2014.The City’s funds
will transferred to BB&T and collateralized under this new pledge agreement on the acquisition date.
The pledge agreement must be executed prior to the acquisition in order to ensure that the City’s
funds are properly collateralized at the time the City’s deposits are transferred.Staff will bring an
assignment of contract back to council at the June 24 th meeting as well as the renewal agreement.
Due to banking regulations Citibank and BB&T are unable to sign the assignment of contract and the
renewal letter until after the acquisition date.BB&T has executed a letter of intent acknowledging the
existing contract between Citibank and the City and agrees to honor the pricing through September
College Station, TX Printed on 5/16/2014Page 1 of 2
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existing contract between Citibank and the City and agrees to honor the pricing through September
30,2015,the last renewal period.Staff will be issuing an RFA in the spring of 2015.City staff will be
working closely with BB&T personnel to ensure a smooth transition.
Budget & Financial Summary:BB&T has agreed to honor the same pricing that is currently in
place under the Citibank contract. The annual cost for the services is expected not to exceed
$46,666 annually. The expenditure for banking services is budgeted in the General Fund.
Attachments:
Depository Pledge Agreement and Form between BB&T and the City
Signed Letter of Intent from BB&T
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Depos[tServtcesMatcode:001-1&-i8—lU200W.SecondStreetApril22,2014Winston-Saem,NC27102CityofCollegeStationCherylWright,Treasurer1101TexasAvenueCollegeStation,TX77840Re:2013-2014DepositoryContractRenewalPricingMs.Wright,BB&TwouldliketoprovidetheCityofCollegeStationsomecertaintyregardingthepricinginyourcurrentcontractwithCitibank,pertheletterdated03/14/2013totheCityofCollegeStationfromCitibank,(acopyofwhichisattached).Asyoumayknow,BB&TandCitimayconcludeatransactionwherebyyourrelationshipwilltransfertoBB&T.Whilethistransferwillinvolvecertainchangesintermsandconditionsinherentinanymerger,BB&TwillhonorthepricinginthecurrentcontractwithCitithroughSeptember30,2015.TheenclosedDepositoryPledgeAgreementhasbeensignedbyBB&Trepresentativesasasignofgoodfaithtowardsthisend.BB&TwillcollateralizetheCity’sdepositsinexcessof110%oftheCollateralizedFundsondeposit.WelookforwardtoworkingwiththeCityofCollegeStation.Sincerely,ChrisBradley,FSeniorVicePresiAentEnclosures
Ctihank,NA,1e9?j?6O436OSourCoFeqeStatonFax97976486g42fl7TexasAxe.S.CoHeqeStation.TX7784C)March14,2013CityofCollegeStationCherylWright,Treasurer1101TexasAvenueCollegeStation,TX77840Re:2013-2014DepositoryContractRenewalPricingAdjustmentsMrs.Wright,WetrulyappreciatetheopportunitytocontinueworkingwiththeCityofCollegeStationasitsdepositoryinstitution.Wefeeltherelationshiphasbeenmutuallybeneficialandlookforwardtothecontinuedpartnership.ForthefirstannualextensionCitibankwillconductchangestothefollowingpricinglineitems.AllotheritemswillremainaspresentedintheoriginalDepositoryContractexecutedonSeptember1,2010.I)Interestonexcessbalancesa.Current—FedFunds+.50%b.Proposed—FedFunds+.20%II)ReturnedDepositItemsa.Current-$3.00eachb.Proposed-$1.50eachIII)RejectedACHItemsa.Current-$5.00eachb.Proposed-$1.50eachIV)ReturnedACHItemsa.Current-$5.00eachb.Proposed-$1.50eachTheitemsabovewillbeeffectiveOctober1,2013throughSeptember30,2014.Foracompletelistingpleaserefertotheattachedpricingadjustedschedule.Again,weappreciatetheCity’sbusinessandlookforwardtoservingtheCity’sdepositoryneedsinthefuture.Shouldyouhaveanyquestionspleasecontactmyofficeat(979)691-2759orbyemailatdonnie.fowlercciti.com.SVP,TexasPublicFundsRelationshipManager
CITYOFmiIiFSTATIONRENEWALPRICING2013-ServiceCostj,terestonExcessBalancesFedFunds+.20%rntMaintenance(3accounts)700AccountAnalysisNCpositServices:jChecksPaid0.140DepositsPosted(Tickets)0140[ItemsDeposited:(includingEncoding)j_LocalItems0.080CoinVaultDepositper$1000070CLImplementationFee(UCS)250.000CLImplementationMonthlyMaintenance(UCS)100.000ReturnedItems(chargeback’s)1.50ont__,,,____1000CthSusmessOss4loetrad35rnaer$10addsas..t5500AcHMatenanc,On4meModule10.00ParentlChlldU.L00AccountRecarsdflatlonePontodP/I1acd__S00010(joStaødAlonePosst1efylt!ms0.030,01CDROMforArchIvedStatementsandChecks25,00eghatonACHDraftOrig’naeod0.100PayrollDrectDeornit26payrolls500UtilityPaymentDrafts120cycles5,00IRSPayrollTaRemttaricappro265.00A04RejectedItemsisoACHReturnltems150ACHReversal3.00EDIMonthlyService10.00EDIReport5.00ACH-EDIAddendaReport50.00WireTransfersOutgoing8.50Incoming5.00RemoteCheckDepositMaintenance(Nolongerusing)60.00AutomatedClearingHouse(ACH)DebitFilter/BlocksACHCreditsReceived0.10ACHDebitsReceived0.10ACH_Debit_FilterMISCServicesCoinBagNCDepositbagsNCElectronicPaymentAuthorizationSystem(3Accounts)NCNon-MonthlyChargeRates:3-PartDepositSlipsNoChargePyrollDebitCardSystemNotavailableTravelersChecksNoChargeCashiersChecksNoCharFElectronicBalanceInquiryCitibusinessOnlineBasicNoChargelntrabankTransferOnlineNoChargManually2.00PositivePaySystemCitibusinessOnlineBasicNoChargeVoidafter90daysonChecksNoChargeBankprogramprovidingcapabilityforelectronictransmissionviamodem.CitibusinessOnlineBasicNoChargetytotransmitviamodemdirectlytobankandavedebitsandcreditsdoneautomaticallynotmanually.CitibusinessOnlineBasic
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-453 Name:2014 Justice Assistance Grant (JAG)
Status:Type:Agreement Consent Agenda
File created:In control:5/7/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion on an inter-local agreement (ILA) with Brazos County
and the City of Bryan for the purpose of application and acceptance of a U.S. Department of Justice,
2014 Justice Assistance Grant (JAG).
Sponsors:Brandy Norris
Indexes:
Code sections:
Attachments:2014 JAG ILA.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on an inter-local agreement (ILA) with Brazos County and the City of
Bryan for the purpose of application and acceptance of a U.S. Department of Justice, 2014 Justice Assistance Grant (JAG).
Relationship to Strategic Goals: (Select all that apply)
··Financially Sustainable City
··Core Services and Infrastructure
··Sustainable City
Recommendation(s): Staff recommends Council approval.
Summary: This Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal
justice funding to state and local jurisdictions and fund all components of the criminal justice system. JAG funded projects
may address crime through the provision of services directly to individuals and /or communities by improving the
effectiveness and efficiency of criminal justice systems, processes and procedures.
College Station Police Department intends to utilize this funding for the purpose of supporting local initiatives, technical
assistance, training, equipment, supplies and information technology projects in support of our community-oriented mission.
Budget & Financial Summary: This 2014 JAG allocation for Brazos County is $59,175. This amount is based upon a
statutory, JAG formula that considers the jurisdiction’s share of State population and reported part 1 violent crime statistics.
The grant has no match requirement.
Individual recommended allocations designated by the Department of Justice are: Brazos County- $0; Bryan- $31,615;
College Station- $27,560 for a total of $59,175. Brazos County has been certified as a disparate jurisdiction. As such, all
jurisdictions must enter into an Inter-Local Agreement to specify an award distribution to each unit of local government in a
manner that will address disparity and furthermore, must apply for funding jointly.
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College Station and Bryan Police Departments have agreed to provide 15% of their recommended funding to Brazos
County Sheriff’s office in an effort to address disparity. The resulting allocation is as follows: Bryan- $26,872.75; College
Station- $23,426.00 and Brazos County- $8,876.25.
College Station Police Department will serve as the administering agency.
Attachments: Interlocal Agreement
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Legislation Details (With Text)
File #: Version:114-457 Name:Resolution Denying Rate Increase
Status:Type:Resolution Consent Agenda
File created:In control:5/8/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding adoption of a resolution denying the rate
increase requested by Atmos Energy.
Sponsors:Chris Jarmon
Indexes:
Code sections:
Attachments:Resolution.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding adoption of a resolution denying the rate
increase requested by Atmos Energy.
Relationship to Strategic Goals: (Select all that apply)
··Good Governance
··Financially Sustainable City
··Core Services and Infrastructure
Recommendation(s): Staff recommends adoption of the Resolution
Summary:
The City, along with approximately 164 other cities served by Atmos Energy Mid-Tex Division (“Atmos Mid-
Tex” or “Company”), is a member of the Atmos Cities Steering Committee (“ACSC”). On or about February
28, 2014, Atmos Mid-Tex filed with the City an application to increase natural gas rates pursuant to the Rate
Review Mechanism (“RRM”) tariff renewed by the City in 2013.
The Atmos Mid-Tex RRM filing sought a $45.7 million rate increase system-wide based on an alleged test-year
cost of service revenue deficiency of $49 million. In past years, cities have been able to reach a compromise
with Atmos to reduce the rate impact from the requested RRM increases, and these compromises have also
been lower than the rates that Atmos would have been entitled to under the GRIP filing. In this case, the
Company would have been entitled to an increase from GRIP of no more than $31.5 million. The City worked
with ACSC to analyze the schedules and evidence offered by Atmos Mid-Tex to support its request to increase
rates. Although a good faith attempt was made by ACSC to reach a compromise with Atmos Mid-Tex, an
agreement was not reached. In the absence of an agreement, the ACSC Executive Committee and ACSC’s
legal counsel have recommended that ACSC members adopt the attached Resolution denying the rate increase
request.
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-457,Version:1
The purpose of the Resolution is to deny the rate increase requested by Atmos. Under the RRM tariff, Atmos
may appeal the rate decision of the cities to the Railroad Commission; such appeal must be filed within thirty
(30) days of the City action.
Budget & Financial Summary: N/A
Attachments:
1. Resolution
College Station, TX Printed on 5/16/2014Page 2 of 2
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1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF COLLEGE STATION, TEXAS, DENYING THE
RATE INCREASE REQUESTED BY ATMOS ENERGY CORP., MID-TEX DIVISION
UNDER THE COMPANY’S 2014 ANNUAL RATE REVIEW MECHANISM FILING IN
ALL CITIES EXERCISING ORIGINAL JURISDICTION; REQUIRING THE
COMPANY TO REIMBURSE CITIES’ REASONABLE RATEMAKING EXPENSES
PERTAINING TO REVIEW OF THE RRM; AUTHORIZING THE CITY’S
PARTICIPATION WITH ATMOS CITIES STEERING COMMITTEE IN ANY APPEAL
FILED AT THE RAILROAD COMMISSION OF TEXAS BY THE COMPANY;
REQUIRING THE COMPANY TO REIMBURSE CITIES’ REASONABLE
RATEMAKING EXPENSES IN ANY SUCH APPEAL TO THE RAILROAD
COMMISSION; DETERMINING THAT THIS RESOLUTION WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS
ACT; ADOPTING A SAVINGS CLAUSE; AND REQUIRING DELIVERY OF THIS
RESOLUTION TO THE COMPANY AND THE STEERING COMMITTEE’S LEGAL
COUNSEL.
WHEREAS, the City of College Station, Texas (“City”) is a gas utility customer of
Atmos Energy Corp., Mid-Tex Division (“Atmos Mid-Tex” or “Company”), and a regulatory
authority with an interest in the rates and charges of Atmos Mid-Tex; and
WHEREAS, the City is a member of the Atmos Cities Steering Committee (“ACSC”), a
coalition of approximately 164 similarly situated cities served by Atmos Mid-Tex that have
joined together to facilitate the review of and response to natural gas issues affecting rates
charged in the Atmos Mid-Tex service area; and
WHEREAS, pursuant to the terms of the agreement settling the Company’s 2007
Statement of Intent to increase rates, ACSC Cities and the Company worked collaboratively to
develop a Rate Review Mechanism (“RRM”) tariff that allows for an expedited rate review
process controlled in a three-year experiment by ACSC Cities as a substitute to the current Gas
Reliability Infrastructure Program (“GRIP”) process instituted by the Legislature; and
WHEREAS, the City took action in 2008 to approve a Settlement Agreement with Atmos
Mid-Tex resolving the Company’s 2007 rate case and authorizing the RRM tariff; and
2
WHEREAS, in 2013, ACSC and the Company negotiated a renewal of the RRM tariff
process for an additional five years; and
WHEREAS, the City passed an ordinance renewing the RRM tariff process for the City
for an additional five years; and
WHEREAS, the RRM renewal tariff contemplates reimbursement of ACSC Cities’
reasonable expenses associated with RRM applications; and
WHEREAS, on or about February 28, 2014, the Company filed with the City its second
annual RRM filing under the renewed RRM tariff, requesting to increase natural gas base rates
by $45.7 million; and
WHEREAS, ACSC coordinated its review of Atmos Mid-Tex’s RRM filing through its
Executive Committee, assisted by ACSC attorneys and consultants, to investigate issues
identified by ACSC in the Company’s RRM filing; and
WHEREAS, ACSC attorneys and consultants have concluded that the Company is unable
to justify a rate increase of the magnitude requested in the RRM filing; and
WHEREAS, ACSC’s consultants determined the Company is only entitled to a $19
million increase, approximately 42% of the Company’s request under the 2014 RRM filing; and
WHEREAS, the Company would only be entitled to approximately $31 million if it had a
GRIP case; and
WHEREAS, the Company’s levels of operating and maintenance expense have
dramatically risen without sufficient justification; and
WHEREAS, the Company has awarded its executives and upper management increasing
and unreasonable levels of incentives and bonuses, expenses which should be borne by
shareholders who received a 23% total return on investment in 2013; and
3
WHEREAS, the Company requested a drastically high level of medical expense that is
unreasonable and speculatively based upon estimates; and
WHEREAS, ACSC and the Company were unable to reach a compromise on the amount
of additional revenues that the Company should recover under the 2014 RRM filing; and
WHEREAS, the ACSC Executive Committee, as well as ACSC’s counsel and
consultants, recommend that ACSC Cities deny the requested rate increase; and
WHEREAS, the Company’s current rates are determined to be just, reasonable, and in the
public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEGE STATION, TEXAS:
Section 1. That the findings set forth in this Resolution are hereby in all things approved.
Section 2. That the City Council finds that Atmos Mid-Tex was unable to justify the
appropriateness or the need for the increased revenues requested in the 2014 RRM filing, and
that existing rates for natural gas service provided by Atmos Mid-Tex are just and reasonable.
Section 3. That Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of
the ACSC Cities in processing the Company’s RRM application.
Section 4. That in the event the Company files an appeal of this denial of rate increase to
the Railroad Commission of Texas, the City is hereby authorized to intervene in such appeal, and
shall participate in such appeal in conjunction with the ACSC membership. Further, in such
event Atmos Mid-Tex shall reimburse the reasonable expenses of the ACSC Cities in
participating in the appeal of this and other ACSC City rate actions resulting from the 2014 RRM
filing.
4
Section 5. That the meeting at which this Resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 6. That if any one or more sections or clauses of this Resolution is adjudged to
be unconstitutional or invalid, such judgment shall not affect, impair, or invalidate the remaining
provisions of this Resolution and the remaining provisions of the Resolution shall be interpreted
as if the offending section or clause never existed.
Section 7. That a copy of this Resolution shall be sent to Atmos Mid-Tex, care of Chris
Felan, Manager of Rates and Regulatory Affairs, at Atmos Energy Corporation, 5420 LBJ
Freeway, Suite 1862, Dallas, Texas 75240, and to Geoffrey Gay, General Counsel to ACSC, at
Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
RESOLVED this 22nd day of May, 2014.
_________________________________
Mayor
ATTEST: APPROVED:
______________________________ __________________________________
City Secretary City Attorney
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-443 Name:Sungard Public Sector IVR Interface
Status:Type:Contract Consent Agenda
File created:In control:5/5/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding approval of a contract with Sungard Public
Sector (SPS), formerly Sungard HTE, for the purchase of their IVR interface for the SPS Customer
Information System module in an amount not to exceed $10,775.00.
Sponsors:Ben Roper
Indexes:
Code sections:
Attachments:Sungard Contract Amend.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a contract with Sungard Public
Sector (SPS), formerly Sungard HTE, for the purchase of their IVR interface for the SPS Customer
Information System module in an amount not to exceed $10,775.00.
Presentation, possible action, and discussion regarding approval of a contract with Sungard Public
Sector (SPS), formerly Sungard HTE, for the purchase of their IVR interface for the SPS Customer
Information System module in an amount not to exceed $10,775.00.
Relationship to Strategic Goals:Core Services and Infrastructure, Financially Sustainable City
Recommendation(s):Staff recommends approval of the contract.
Summary: The SPS Customer Information System module is the system in which Utility Bills are
generated and payments received. This Interactive Voice Response (IVR) interface will allow the
payments that are made through the IVR system, or over the phone, to automatically be reflected on
the customer’s account.
This contract (09-274) is an Amendment to the H.T.E., Inc. Software and License Agreement dated
March 13, 1998 between SPS and the City of College Station. The contract is exempt from
competitive bidding by LGC 252.022(a)(7)(A) due to one source based on software copyrights.
Budget & Financial Summary: Funds are available in the Utility Customer Service FY14 operating
budget to cover the costs associated with this purchase. Ongoing costs of $1,730 exist for the
maintenance and support of this interface.
Attachments:
Amendment contract for SPS IVR Interface
A copy of the master agreement with SPS is available in the City Secretary’s office
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-443,Version:1
College Station, TX Printed on 5/16/2014Page 2 of 2
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Add-On Quote
Confidential Page 1
Quote Prepared By:
Amanda Fauver
1000 Business Center Drive, Lake Mary, FL 32746
Phone: Fax:
Email: amanda.fauver@sungardps.com
Presented Date: 5/2/20146/30/2014
Quote Prepared for:
Account: College Station, TX COLG
Contact: Courtney Carroll
Address: 310 Krenek Tap Road
College Station, TX 77845
Phone: (979) 764-3560
License Fees
Qty Product Code Product Name Extended Price Net Price Maintenance
1 CY-Selectron NaviLine CIS IVR Credit Card Interface-
Selectron
3,050.00 3,050.00 490
1 V2-Selectron NaviLine CIS Voice Response Interface-
Selectron
7,725.00 7,725.00 1,240
Total:
10,775.00 1,730
License Fees
10,775.00
Annual Maintenance (Starting Year Two)
1,730
Total License Fees and Professional
Services (Excludes Maintenance)
10,775.00
Total Amount
10,775.00
Comments:
Presented Date
Quote # Valid Until
Q-00006530
5/2/2014 6/30/2014
Add-On Quote
Confidential Page 2
Payment Terms:
License, Project Planning, Project Management, Third Party Product Software and Hardware Fees are due upon execution of this
Quote. Implementation and Third Party Product Services fees are due 50% on execution of this Quote and 50% due upon invoice, upon
completion. Unless otherwise provided, all other Professional Services and Travel & Living expenses are due monthly, as such services
are delivered. Additional services, if requested, will be invoiced at then-current rates. Any shipping charges shown are estimated only
and actual shipping charges will be due upon invoice, upon delivery.
Annual Subscription Fee(s): Initial annual subscription fees are due 100% on the Execution Date. The initial annual subscription term
for any subscription product(s) listed above shall commence on the Execution Date of this Agreement and extend for a period o f one (1)
year. Thereafter, the subscription terms shall automatically renew for successive one (1) year terms, unless either party gives the ot her
party written notice of non-renewal at least sixty (60) days prior to expiration of the then -current term. The then-current fee will be
specified by SunGard Public Sector in an annual invoice to Customer thirty (30) days prior to the expiration of then -current annual
period.
SunGard Public Sector Application Annual Support: Customer is committed to the initial term of Maintenance and Support Services for
which the support fee is included in the License fee(s) and begins upon execution of this Quote and extends for a twelve (12) month
period. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the prior support period. Support
fees shown are for the second term of support for which SunGard Public Sector is committed and which shall be due prior to th e start of
that term. Fees for subsequent terms of support will be due prior to the start of each term at the then-prevailing rate. Subsequent terms
will renew automatically until such time SunGard Public Sector receives written notice from the Customer thirty (30) days pri or to the
expiration of the then current term. Notification of non-renewal is required prior to the start of the renewal term. Customer will be
invoiced, and payment is due, upon renewal.
Third Party Product Annual Support Fees: The support fee for the initial annual period is included in the applicable Third Party Product
License fees(s) unless otherwise stated. Subsequent terms invoiced by SunGard Public Sector will renew automatically at then -
prevailing rates until such time SunGard Public Sector receives written notice of non -renewal from the Customer ninety (90) days in
advance of the expiration of the then-current term. Notification of non-renewal is required prior to the start of the renewal term.
Customer will be invoiced, and payment is due, upon renewal. As applicable for certain Third Party Products that are invoiced directly
by the third party to Customer, payment terms for any renewal term(s) of support shall be as provided by the third party to C ustomer.
Additional Terms:
This Quote constitutes an Amendment to the HTE Inc. Software License & Services Agreement, dated March 13, 1998, between
SunGard Public Sector Inc. and the City of College Station (together, the “Contract and Agreement”). The product and pricing
information detailed above comprises the “Exhibit 1” schedule or “Supplement” attached to this Amendment. Except as otherwise
provided herein, all terms and conditions of the Contract and Agreement shall remain in full force and effect.
Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software, hardwa re and
system software from the appropriate third party vendor.
The Component Systems identified above are “Licensed Programs” or “Licensed Systems” licensed by SunGard Public Sector and are
provided in and may be used in machine-readable object code form only.
Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent se parately.
Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate
Travel and Expense Reimbursement Policy.
The date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector’s place of shipment, t he
Component Systems to Customer.
The SunGard Public Sector application software warranty shall be for a period of one (1) year after delivery. There is no Te sting and
Add-On Quote
Confidential Page 3
Acceptance period on the Licensed System(s) herein.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or
other document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Ag reement
and any amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector to Customer.
Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufactu rer(s).
SunGard Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's
requirements with respect to the hardware or other third party products specified in this Quote. The return and refund policy of each
individual third party hardware/software supplier shall apply.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware
manufacturers. In the event that a manufacturer changes any of these respective policies or pri ces, SunGard Public Sector reserves
the right to adjust this proposal to reflect those changes.
Should Customer terminate this agreement per any "Term of Contract" Section of the Contract and Agreement, as may be applicable
for certain customers, Customer agrees to pay, immediately upon termination, the remaining balance for all hardware, software , and
services delivered prior to the termination date together with travel reimbursements, if any, related t o the foregoing. Notwithstanding
any language in the Contract and Agreement to the contrary, the purchase of support services is NOT necessary for the continu ation of
Customer's License.
Pricing for professional services provided under this quote is a good faith estimate based on the information available to SunGard
Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary b ased on the
actual number of hours of services required to complete the services. If required, additional services will be provided on a time and
materials basis at hourly rates equal to SunGard Public Sector’s then -current rates for the services at issue.
For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the
scheduled start date, Customer is responsible for entire price of the training or on -site project management plus incurred expenses.
College Station, TX
Signature:_____________________________________ Date:____________________
Printed Name : _________________________________
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-425 Name:Price Agreement #14-054 for the Annual Purchase
of Field Maintenance Materials
Status:Type:Bid Award Consent Agenda
File created:In control:5/2/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding awarding the bid and approval of an annual
price agreement with BWI Companies, in the amount of $89,659.00, for the annual purchase of
athletic field maintenance materials to include fertilizers, chemicals, pesticides, herbicides, winter over
-seed, infield material, grass seed and turf amendments.
Sponsors:Amy Atkins
Indexes:
Code sections:
Attachments:Bid 14-054 Tabulation.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding awarding the bid and approval of an annual price
agreement with BWI Companies, in the amount of $89,659.00, for the annual purchase of athletic field
maintenance materials to include fertilizers, chemicals, pesticides, herbicides, winter over-seed, infield
material, grass seed and turf amendments.
Relationship to Strategic Goals:
1.Neighborhood Integrity
2.Sustainable City
Recommendation(s):Staff recommends awarding the bid and approval of the price agreement with
BWI Companies for the annual purchase of athletic field maintenance materials.
Summary:In the past,materials for athletic field maintenance have been purchased through various
purchase orders,through various vendors.Over time,the amount and cost of these materials has
increased.Working with the Purchasing Department,a list of materials was consolidated (fertilizers,
chemicals,pesticides,herbicides,winter over-seed,infield material,grass seed and turf amendments)
and bid out. Upon approval, a blanket purchase order will be issued to be used throughout the year.
Five (5) sealed, competitive bids were received and opened on April 24, 2014. Staff reviewed the bids and
determined that BWI Companies had the most complete bid which met the City’s needs as bid. Several of
the other vendors bid lower priced alternate items which did not meet the product requirements in either
size or chemical mix as specified in the bid, and were therefore not considered for award. BWI Companies
has provided the City with excellent products and service in the past, and the Parks Department is
comfortable awarding the bid to them. The bid summary is attached.
Budget & Financial Summary:The budget for the materials is available through the General Fund.
Reviewed and Approved by Legal:Yes
Attachments:
College Station, TX Printed on 5/16/2014Page 1 of 2
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File #:14-425,Version:1
1)Bid Tab Number #14-054
College Station, TX Printed on 5/16/2014Page 2 of 2
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ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
24-6-12 w/ 50% Neutralene (granular) or Equivalent:
Product Name:
Manufacturer:
Item/Order #:
24-6-12w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent
Product Name:
Manufacturer:
Item/Order #:
19-0-19 (granular)
Product Name:
Manufacturer:
Item/Order #:
15-5-10 with 2% FE (granular)
Product Name:
Manufacturer:
Item/Order #:
28-3-10 50% SCU (granular)
Product Name:
Manufacturer:
Item/Order #:
21-0-0 Ammonia Sulfate(granular)
Product Name:
Manufacturer:
Item/Order #:
20-5-10w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent
Product Name:
Manufacturer:
Item/Order #:
0-0-7 .22% Dimension Plus Fertilizer
Product Name:
Manufacturer:
Item/Order #:
FERTILIZERS (P-Primary, A-Alternate)
5P 100 50 LB.
BAG $18.81 $1,881.00
4P 360
50 LB.
BAG4402P
2A1 500
TOTAL (Items 1P, 2P, 3P, 4P, 5P)
50 LB.
BAG4252A2
$3,331.20$10.4150 LB.
BAG3203P
50 LB.
BAG $23.45 $8,442.00
50 LB.
BAG $13.00 $6,500.00
$12,480.00$26.0050 LB.
BAG4801P
1A 475 50 LB.
BAG $23.50 $11,162.50
$5,676.00$12.90
$16.33 $5,878.80
$18.12 $1,812.00
$21.08 $10,118.40
$18.67 $8,868.25
$13.61 $5,988.40
$12.68 $6,340.00
Does not meet
Specifications
$10.81
$11.53
$19.42 $8,253.50
$10.87 $3,478.40
$19.28
$9.75
$26.19
$8,194.00
$3,120.00
$2,619.00
$27,276.00
City of College Station - Purchasing Division
Bid Tabulation for #14-054
"Annual Purchase of Field Maintenance Materials"
Open Date: Thursday, April 24, 2014 @ 2:00 p.m.
$10,495.40
BWI Companies Pennington Seed John Deere Landscapes Winfield LLC
$4,756.40
$5,765.00
$31,810.20
$8,865.50$20.86
Ewing
$0.00
$17.89 $8,497.75 Bid 24-0-10
$0.00
$12.67 $6,335.00
$19.41 $8,249.25
$9.46 $3,027.20
$17.98 $6,472.80
$15.92 $1,592.00
$11,092.00$0.00
City of College Station - Purchasing Division
Bid Tabulation for #14-054
"Annual Purchase of Field Maintenance Materials"
Open Date: Thursday, April 24, 2014 @ 2:00 p.m.
BWI Companies Pennington Seed John Deere Landscapes Winfield LLC Ewing
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
Fore Fungicide or Equivalent
Product Name:
Manufacturer:
Item/Order #:
2 1 2.4 LB Insignia $393.45 $393.45 $393.45 $393.45 $393.45 $393.45 30.5 oz $0.00
4 1 50 LB Barricade $142.00 $142.00 $101.25 $101.25 $0.00 $0.00
5 1 2.5 Gal.Spray Dye Indicator $192.90 $192.90 $55.95 $55.95 $79.88 $79.88 $88.58 $88.58
7 1 1 Pt.Dismiss South $173.85 $173.85 $148.00 $148.00 $0.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
1 30
12 LB
Bag Advion $284.45 $8,533.50 Bid 25lb Bag $318.43 $9,552.90 Bid 25lb Bag $129.77 $3,893.10 $0.00
2 30
50 LB
Bag Top Choice
$137.50 $4,125.00 20+ bags = $125/bag $137.50 $4,125.00 Buy 2 Get 1 Free for
Parks $125.00 $3,750.00
Buy 2 Get 1 Free for
Parks. Less than 19
bags = $137.50/bag
$68.15 $2,044.50 30 LB bag Fipronil
3 20
20 LB.
Bag Award $262.43 $5,248.60 $211.50 $3,384.00 25 LB bag $0.00
4 5 2 LB Dupont Advion $39.14 $195.70 $42.06 $210.30 $33.21 $166.05 $0.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
1 5 6.8 LB Roundup QuikPro $70.65 $353.25 $101.97 $509.85 $72.15 $360.75 $79.87 $399.35
2 1 1 Gal.Trimec Classic $38.77 $38.77 $63.38 $63.38 $36.28 $36.28 $39.97 $39.97
3 1 1.3 oz Sodge Hammer $63.36 $63.36 $75.68 $75.68 $80.80 $80.80 $99.20 $99.20
4 1
0.5
Grams Monument 75wg $12.24 $12.24 $13.51 $13.51 $240.00 $240.00 $0.00
5 10 2.5 Gal.Prosecutor $46.88 $468.80 $64.98 $649.80 $49.28 $492.80
6 3 2.5 Gal.Pre M 3.3 EC $87.47 $262.41 $90.58 $271.74 $84.45 $253.35 $74.79 $224.37
Primo Growth Reg. or Equivalent
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
Tank Cleaner/Neutralizer or Evuivalent
Product Name:
Manufacturer:
Item/Order #:
Defoamer or Equivalent
Product Name:
Manufacturer:
Item/Order #:
CHEMICALS
PESTICIDES
1 4 1 LB $398.72 $1,594.88
TOTAL (Items 1-7)
7 3 Gal.$283.00
TOTAL (Items 1-7)
TOTAL (Items 1-2)
2 1 Gal.$6.37 $6.37
$6.76 $6.7611Qt.
$157.67
$8.11
$47.20
$473.01 Alternate label sheets
attached to bid
$8.11
$47.20 16 oz bottles x 8
bottles = 1 gallon
$283.00 $849.00
$15.00 $15.00
$48.30 $48.30
ADJUVANT
$2,056.97
$55.31$0.00
TOTAL (Items 1-4)
HERBICIDES
$550.65
$13,888.20
$8.21 $49.26
Bid unit price as case
price. (48 lbs per
case = $8.30/ lb)
$2,497.08
$18,102.80
$2,047.83
$849.00
Quart Size Bottle
$13.13 $52.28
$0.00
$88.58
$2,044.50
$142.13 $426.39
1.5 LB increments
$670.59
$1,682.08
$11.16 $11.16
$41.12 $41.12
$11,193.15
$1,820.18
$63.30
City of College Station - Purchasing Division
Bid Tabulation for #14-054
"Annual Purchase of Field Maintenance Materials"
Open Date: Thursday, April 24, 2014 @ 2:00 p.m.
BWI Companies Pennington Seed John Deere Landscapes Winfield LLC Ewing
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
Plus 5 Athletic Field Marker (chalk) or Equivalent
Product Name:
Manufacturer:
Item/Order #:
2 240
50 Lb.
Bag Turface Quick Dry $9.76 $2,342.40 $8.89 $2,132.88 $7.72 $1,852.80 $10.39 $2,493.60
3 1
50 Lb.
Bag Klacon Infield Conditioner $9.35 $9.35 $0.00
4 1
50 Lb.
Bag Diamond Pro Infield Conditioner (red)$7.91 $7.91 $0.00
5P 120
50 Lb.
Bag Klay WOG $0.00
5A 120
50 Lb.
Bag Diamond Pro Mound Clay
$9.16 $1,099.20 $8.75 $1,050.00
Southern Athletic
Fields Mar Mound
Clay
$0.00
6 1 10 Ton Diamond Pro $1,704.00 $1,704.00 $0.00
7 2 15 Ton Diamond Pro $2,215.00 $4,430.00 $0.00
8 3 24 Ton Diamond Pro $3,000.00 $9,000.00 $0.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
Hulled Burmuda Seed
Product Name:
Manufacturer:
Item/Order #:
Riviera Bermudagrass Seed
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS UNIT PRICE EXTENDED PRICE EXCEPTIONS
Disper-Sul Sulfur Granulars
Product Name:
Manufacturer:
Item/Order #:
Cal-Sul Gypsum Fairway
Product Name:
Manufacturer:
Item/Order #:
Vertical Gypsum
Product Name:
Manufacturer:
Item/Order #:
101
GRAND TOTAL
TURF AMENDMENTS
GRASS SEED
$15.92
$267.50
50 Lb.
Bag1601
$19.5750 Lb.
Bag1603
2 360 50 Lb.
Bag
2 $375.00 $3,750.00
$5.47 $2,188.00
$249.50 $2,495.00
$42,956.68
$6.50
$315.00
$13.75 $2,200.00
$5.18 $1,864.80
$5,370.88
$6,245.00
$4,064.80
$34,649.33
$2,600.00 Alternate label sheets
attached to bid
$3,150.00
$4,452.80
$317.00 $3,170.00
$0.00
$0.00
$0.00
$143.25 $1,432.50
TOTAL (Items 1-3)
$3,150.00
$0.00$8,270.40
$2,547.20
$3,131.20
10 25 Lb.
Bag $295.00
$7.20 $2,592.00
50 Lb.
Bag
$5,625.00
TOTAL (Items 1-8)
TOTAL (Item 1&2)
$6.75 $2,700.0050 Lb.
Bag4001
INFIELD MATERIAL
$89,659.30
$21,292.86
$2,950.00
$2,675.00
$4,602.50
$0.00
$18,349.72
$5.75 $2,300.00
$0.00
$22,209.94
$4,793.60
$245.69 $2,456.90
$0.00
$2,456.90
$0.00
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-462 Name:Verizon Long Distance Services
Status:Type:Agreement Consent Agenda
File created:In control:5/15/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Presentation, possible action, and discussion regarding approval of a contract with Verizon Business
Network Services, Inc. for the purchase of their city long distance phone services in an amount
estimated to be no more than $70,000.00 over two years.
.
Sponsors:Ben Roper
Indexes:Long Distance, Verizon
Code sections:
Attachments:Member Participation Agreement.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of a contract with Verizon Business
Network Services, Inc. for the purchase of their city long distance phone services in an amount
estimated to be no more than $70,000.00 over two years.
.
Relationship to Strategic Goals: (Select all that apply)
··Financially Sustainable City
··Core Services and Infrastructure
Recommendation(s): Staff recommends approval.
Summary: The city was notified in April by Verizon that the existing Verizon Long Distance Plan [VZ
LD (VSSI)] was being discontinued on June 15, 2014 and that the city needed to transition to a new
plan to avoid a loss or disruption in long distance service.
The only competitively bid contract available for Verizon service is offered through MiCTA, a
purchasing group serving public sector and non-profit entities.
Budget & Financial Summary: Funds are available in current Department operating accounts for long
distance phone services. The contract will not require additional funding not currently budgeted for
long distance services.
Attachments:
Member Participation Agreement with Exhibit A
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1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-456 Name:Monograms & More Rezoning
Status:Type:Rezoning Agenda Ready
File created:In control:5/7/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
“Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of
the City of College Station, Texas, by rezoning approximately 2 acres for Whitley Subdivision, Lots 3A
& 3B at 1806 Welsh Avenue from GC General Commercial to CI Commercial Industrial.
Sponsors:Morgan Hester
Indexes:
Code sections:
Attachments:Aerial & SAM.pdf
Background Information.pdf
Draft Ordinance
Action ByDate Action ResultVer.
Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified
Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College
Station, Texas, by rezoning approximately 2 acres for Whitley Subdivision, Lots 3A & 3B at 1806 Welsh
Avenue from GC General Commercial to CI Commercial Industrial.
Relationship to Strategic Goals:Diverse Growing Economy
Recommendation(s):The Planning and Zoning Commission considered this item at their May 1, 2014
meeting and voted 5-0 to recommend approval of the rezoning.
Summary:This request is to rezone the property from GC General Commercial to CI Commercial
Industrial.
The Unified Development Ordinance provides the following review criteria for zoning map amendments:
REVIEW CRITERIA
1.Consistency with the Comprehensive Plan: The subject property is designated as Urban and
Natural Areas - Reserved on the Comprehensive Plan Future Land Use and Character Map. Because
floodplain or greenway is not located in this area, the Urban designation can be extended to this area.
This property is also located in Growth Area VI which allows for intense commercial development. The
proposed rezoning is consistent with this designation.
2.Compatibility with the present zoning and conforming uses of nearby property and with
the character of the neighborhood: The proposed rezoning will allow for the expansion of
Monograms & More’s operation permitted in CI Commercial Industrial. The property to the north is a
old shopping center and storage units to the west.
3.Suitability of the property affected by the amendment for uses permitted by the district
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that would be made applicable by the proposed amendment: The current zoning designation of
GC General Commercial permits a wide range of commercial development; however, because 50% of
the property will be utilized for fabrication/storage, a change in zoning to CI Commercial Industrial is
necessary to accommodate for this use.
4.Suitability of the property affected by the amendment for uses permitted by the district
applicable to the property at the time of the proposed amendment: The current zoning
designation of GC General Commercial permits a while range of commercial development. The
property is located on Welsh Avenue, a 2-lane major collector, and near A&M Consolidated High
School, and a rezoning is necessary to meet the property owner’s intent to expand the existing
business and provide additional manufacturing-related use.
5.Marketability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The applicant
states that the property is marketable with both the current zoning and proposed zoning change.
Because Monograms & More wants to expand their business expands with more than 50% of the
development operating as a fabrication/warehouse, GC General Commercial is not an appropriate
zoning district.
6.Availability of water, wastewater, storm water, and transportation facilities generally
suitable and adequate for the proposed use: There is an existing 6-inch water line coming off of
a 12-inch water main on Welsh Avenue available to serve this property. Behind the two lots there is a
6-inch wastewater main that is available to serve the property. The site generally drains to the south
to an adjacent unnamed tributary to Bee Creek. Drainage and other site infrastructure required with
site development shall be designed and constructed in accordance with the BCS Unified Design
Guidelines. Access to the site will be available via Welsh Avenue which is classified as a 2-lane major
collector on the City’s Thoroughfare Plan.
Budget & Financial Summary:N/A
Reviewed and Approved by Legal:Yes
Attachments:
1.Background Information
2.Aerial & Small Area Map (SAM)
3.Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: May 1, 2014
Advertised Council Hearing Dates: May 22, 2014
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
N/A
Property owner notices mailed: Eight (8)
Contacts in support: None at the time of the report.
Contacts in opposition: None at the time of the report.
Inquiry contacts: None at the time of the report.
ADJACENT LAND USES
Direction Comprehensive
Plan Zoning Land Use
North Urban GC General Commercial Commercial
shopping center
South Natural Areas –
Reserved GC General Commercial Vacant
East (across Welsh
Avenue) Urban R-6 High-Density Multi-
Family Storage
West Natural Areas –
Reserved GC General Commercial Multi-family
development
DEVELOPMENT HISTORY
Annexation: May 1969
Zoning: GC General Commercial
Final Plat: March 1980 – Final Plat
August 2006 – Replat
Site development: Lot 3A is developed with Monograms & More’s office/warehouse.
Lot 3B is currently vacant.
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT
BOUNDARIES AFFECTING APPROXIMATELY TWO (2) ACRES IN THE WHITLEY
SUBDIVISION, LOTS 3A AND 3B, GENERALLY LOCATED AT 1806 WELSH AVENUE;
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning
Map,” of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibit “A” and “B”, attached hereto and made a part of this ordin ance
for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 22nd day of May, 2014
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
ORDINANCE NO.__________________ Page 2
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the
Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property is rezoned GC General Commercial to CI Commercial Industrial:
Approximately two (2) acres in the Whitley Subdivision, Lots 3A & 3B, generally located at
1806 Welsh Avenue
ORDINANCE NO.__________________ Page 3
EXHIBIT “B”
1101 Texas Ave
College Station, TX 77840College Station, TX
Legislation Details (With Text)
File #: Version:114-428 Name:Proposed Standard of Care Ordinance
Status:Type:Ordinance Agenda Ready
File created:In control:5/2/2014 City Council Regular
On agenda:Final action:5/22/2014
Title:Public Hearing, presentation, possible action and discussion regarding a proposed Standard of Care
Ordinance for the City's youth programs.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:Standards of Care.pdf
Action ByDate Action ResultVer.
Public Hearing,presentation,possible action and discussion regarding a proposed Standard of Care
Ordinance for the City's youth programs.
1.Core Services and Infrastructure
Relationship to Strategic Goals:Staff recommends that Council adopt the proposed Standard of
Care Ordinance.
Summary:The Department of Human Services and Department of Protective and Regulatory
Services exempts youth programs operated by a municipality from child-care licensing requirments,
provided the governing body of the municipality annually adopts standards of care by ordinance after
a public hearing.Section 42.041(b)(14)Texas Human Resources Code.City staff has drafted the
ordinance for adoption.
Budget & Financial Summary:No budget impact
Reviewed and Approved by Legal:Yes
Attachments:
1.Proposed Standard of Care Ordinance
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ORDINANCE NO.________________
STANDARDS OF CARE
FOR ELEMENTARY AGE (5 - 13) RECREATION PROGRAMS
The following Standards of Care are adopted in compliance with Section 42.041(b)(14) of the Texas Human
Resources Code. The Standards of Care set forth herein are intended to be minimum standards applicable to all
elementary age (ages 5 through 13) recreation Programs operated by the City of College Station Parks and
Recreation Department, including, without limitation, any summer camp program, any spring break program and
any after-school program. The Programs are not licensed by the State of Texas, and shall not be advertised as a
child-care facility.
GENERAL ADMINISTRATION
1. Organization.
A. The governing body of the Youth Programs is the Park and Recreation Department of the City of
College Station.
B. Implementation of the Youth Programs Standards of Care is the responsibility of the Parks and Recreation
Department Director or his or her designee and Department employees.
C. These Standards of Care will apply to all Programs, including, without limitation, the Summer Camp
Program, Spring Break Program and After-school Program.
D. Each Program Site will have available for public and staff review a current copy of the Standards of
Care.
E. Parents of participants will be provided a current copy of the Standards of Care during the registration
process for a Program. Further, a copy of the Standards of Care shall be placed online on the City's
primary website.
F. Criminal background checks will be conducted on prospective Program employees. If results of a
criminal background check indicate that a prospective Program employee has been arrested,
charged with, or convicted of any of the following offenses, the prospective Program employee
will not be considered for employment:
(1) a felony or a misdemeanor classified as an offense against a person or family member;
(2) a felony or misdemeanor classified as public indecency;
(3) any offense for which a person is required to register as a sex offender under Chapter 62, Texas
Code of Criminal Procedure;
(4) a felony or misdemeanor violation of any law intended to control the possession or distribution of
any controlled substance;
(5) any offense involving moral turpitude;
(6) any offense that would, in the Director's sole opinion, potentially put youth participants or the
City at risk.
2. Definitions. For purposes of these Standards of Care, the following words shall have the respective
meanings ascribed to them:
A. Department means the Parks and Recreation Department of the City of College Station.
B. City Council means the City Council of the City.
C. Director means the Parks and Recreation Department Director of the City or his or her designee.
D. Employee(s) means people who have been hired to work for the City of College Station and have
been assigned responsibility for managing, administering, or implementing some portion of a
Program.
E. Parent(s) means one or both parent(s) or adults who have legal custody and authority to enroll
their child(ren) in a Program.
F. Participant means a youth whose parent(s) have completed all required registration procedures and
determined to be eligible for a Program.
G. Programs means all (and Program means any of the) elementary age (ages 5 through 13) recreation
programs operated by the Department, including, without limitation, the City Summer Camp
Program (Summer Camp Program), the City Spring Break Camp Program (Spring Break Program) and
the After-school Program (After-school Program).
H. Recreation Supervisor means a full-time Department employee who is a recreation coordinator and has
been assigned administrative responsibility for the Programs.
I. Program Manual means a notebook of policies, procedures, required forms, and organizational and
programming information relevant to each Program.
J. Program Site means area and facilities where a Program is held, consisting of multiple facilities within the
domain of the Department.
K. Program Recreation Assistant means a Department part-time or seasonal employee who has been
assigned responsibility by the Recreation Supervisor to implement the City's Programs.
L. Recreation Manager means a full-time Department employee and who oversees the Recreation Supervisor
and the operation of all Programs.
3. Inspections/Monitoring/Enforcement.
A. A written inspection report will be prepared by the Recreation Supervisor each month to confirm the
Standards of Care are being adhered to.
(1) Each monthly inspection report will be sent by the Recreation Supervisor to the Recreation
Manager for review.
(2) The Recreation Manager will review the report and establish deadlines and criteria for
compliance with the Standards of Care where failure to comply is determined.
B. The Recreation Manager will make visual inspections of the Programs based on the following schedule:
(1) The Summer Camp Program will be inspected a minimum of two times during the Summer Camp
Program's schedule.
(2) The Spring Break Camp Program will be inspected at least once during the Spring Break Camp
Program schedule.
(3) The After-school program will be inspected at least once each semester during the schedule for
the Program.
C. Complaints regarding enforcement of the Standards of Care will be directed to the Recreation
Supervisor. The Recreation Supervisor will be responsible to take the necessary steps to address any
complaints and to resolve the problem(s), if any. Complaints regarding enforcement of the Standards of
Care and their resolution will be recorded in writing by the Recreation Supervisor. All complaints
regarding enforcement of the Standards of Care where a deficiency is determined will be forwarded to
the Recreation Manager, with the complaint and the resolution noted.
4. Enrollment. Before a child can be enrolled in a Program, the parents must sign registration forms that contain the
following information about the child:
A. name, address, home telephone number;
B. name and address of parent(s) and telephone number(s) during Program hours;
C. the names and telephone numbers of people to whom the child can be released;
D. a fully executed liability waiver and release.
5. Suspected Abuse.
Program employees will report suspected child abuse or neglect in accordance with the Texas Family Code.
In the case where an employee is involved in an incident with a child that could be construed as child abuse,
the incident must be reported immediately to the Recreation Manager. The Recreation Manager will then
immediately notify the Director, the City Police Department, and any other agency as may be appropriate.
Texas state law requires the employees of the Programs to report any suspected abuse or neglect of a child
to the Texas Department of Protective and Regulatory Services or a law enforcement agency. Failure to
report suspected abuse is punishable by fines up to $1,000 and/or confinement up to 180 days. Confidential
reports may be made by calling 1-800-252-5400.
STAFFING - RESPONSIBILITIES AND TRAINING
1. Recreation Supervisor Qualifications.
A. The Recreation Supervisor will be a full-time, professional employee of the Department.
B. The Recreation Supervisor must be at least 18 years old
C. The Recreation Supervisor must have received a bachelor's degree from an accredited college or university
or have a minimum of 5 years of relatable experience. Acceptable degrees include:
(1) Recreation Administration or General Recreation;
(2) Physical Education; and
(3) Any other comparable degree plan or experience that would lend itself to working in a public
recreation environment.
D. The Recreation Supervisor must have at least two years experience planning and implementing
recreational activities.
E. The Recreation Supervisor must pass a background investigation, including, including testing for
alcohol and illegal and unauthorized drugs.
F. The Recreation Supervisor r must have successfully completed a course in first aid and cardio pulmonary
resuscitation (CPR) based on either American Heart Association or American Red Cross standards.
2. Recreation Supervisor Responsibilities.
A. The Recreation Supervisor is responsible to administer the Programs' daily operations in
compliance with the adopted Standards of Care.
B. The Recreation Supervisor is responsible to recommend for hire, supervise, and evaluate Program
seasonal employees.
C. The Recreation Supervisor is responsible to plan, implement, and evaluate Programs.
3. Program Recreation Assistant Qualifications.
A. Recreation Assistants will be part-time or seasonal employees of the Department.
B. Recreation Assistants working with children must be age 16 or older.
C. Recreation Assistants must be able to consistently exhibit competency, good judgment, and self-control
when working with children.
D. Recreation Assistants must relate to children with courtesy, respect, tolerance, and patience.
E. Recreation Assistants must have successfully completed a course in first aid and CPR based on either
American Heart Association or American Red Cross standards.
F. Recreation Assistants must pass a background investigation, including testing for alcohol and illegal and
unauthorized drugs.
4. Recreation Assistants Responsibilities.
A. Recreation Assistants will be responsible to provide Program participants with an environment in which
they can feel safe, can enjoy wholesome recreation activities, and can participate in appropriate
social opportunities with their peers.
B. Recreation Assistants will be responsible to know and follow all City, Department, and Program standards,
policies, and procedures that apply to the Program.
C. Recreation Assistants must ensure that Program participants are released only to a parent or an adult
designated by the parent. The Program Site will have a copy of the approved plan to verify the identity of a
person authorized to pick up a Program participant if that person is not known to the Recreation Assistants.
5. Training/Orientation.
A. The Department is responsible for providing training and orientation to Program employees
working with children and for specific job responsibilities. The Recreation Supervisor will
provide each Recreation Assistants with a Program manual specific to the applicable Program.
B. Program employees must be familiar with the Standards of Care for Program operation as
adopted by the City Council.
C. Program employees must be familiar with the Program's policies, including discipline, guidance, and
release of Program participants as outlined in the Program Manual.
D. Program employees will be trained in appropriate procedures to handle emergencies.
E. Program employees will be trained in areas including City, Department, and Program policies and
procedures, provision of recreation activities, safety issues, and organization goals.
F. Program employees will be required to sign an acknowledgement that they received the required
training.
OPERATIONS
1. Staff-Participant Ratio.
A. The standard ratio of Program participants to employees will be 15 to 1. In the event an employee
assigned to a Program is unable to report to the Program Site, a replacement will be
assigned.
B. Each participant shall have a Program employee who is responsible for the participant and who is
aware of the participant's habits, interests, and any special problems as identified by the
participant's parent(s) during the registration process.
2. Discipline.
A. Program employees will implement discipline and guidance in a consistent manner based on the best
interests of Program participants.
B. There must be no cruel, harsh or corporal punishment or treatment used a method of
discipline.
C. Program employees may use brief, supervised separation from the group if necessary. If separated,
however, the program employee and youth cannot be in any “closed” environment.
D. As necessary, Program employees will initiate discipline reports to the Recreation Supervisor. The
Recreation Supervisor will meet with the parent(s) of participant.
E. A sufficient number and/or severe nature of discipline reports as detailed in the Program Manual may
result in a participant being suspended or removed from the Program or all Programs.
F. In instances where there is a danger to participants or employees, offending participants will be removed
from the Program Site as soon as possible.
3. Programming.
A. Program employees will provide activities for each Program group according to the participants' ages,
interests, and abilities. The activities must be appropriate to participants' health, safety, and well-
being. The activities also must be flexible and promote the participants' emotional, social, and
mental growth.
B. Program employees will attempt to provide indoor and outdoor time periods that include:
(1) alternating active and passive activities;
(2) opportunity for individual and group activities, and
(3) outdoor time each day as weather permits.
C. Program employees will be attentive and considerate of participants' safety on field trips and during
any transportation provided by the Program.
(1) During trips. Program employees supervising participants must have immediate access to
emergency medical forms and emergency contact information for each participant.
(2) Program employees must have a written list of the participants in the Program group and must
check the roll frequently.
(3) Program employees must have first aid supplies and a guide to first aid and emergency care
available on field trips.
4. Communication.
A. The Program Site will have a cell phone to allow the Program employees to be contacted by Department
recreation employees and vice versa.
B. The Recreation Supervisor will post the following telephone numbers adjacent to a telephone accessible
to all Program employees:
(1) City Police Department (Emergency and Non-emergency)
(2) City Fire Department (Emergency and Non-emergency)
5. Transportation.
A. Before a participant may be transported to and from City-sponsored activities, a transportation form,
completed by the parent of the participant, must be filed with the Program Site.
B. First aid supplies and a first aid and emergency care guide will be available in all Program vehicles
that transport children.
C. Program employees will carry a cell phone at all times.
FACILITY STANDARDS
1. Safety.
A. Program employees will inspect Program Sites daily to detect sanitation and safety concerns that might
affect the health and safety of the participants.
B. Buildings, grounds, and equipment on the Program Site will be inspected, cleaned, repaired, and
maintained to protect the health of the participants.
C. Program equipment and supplies must be safe for the participants' use.
D. Program employees must have first aid supplies readily available at the Program Site, during
transportation to an off-site activity, and for the duration of any off-site activity.
2. Fire.
A. In case of fire, danger of fire, explosion, or other emergency, Program employees' first priority is to
evacuate the participants to a designated safe area.
B. The Program Site will have an annual fire inspection by the local Fire Marshal, and the resulting report will
detail any safety concerns observed. The report will be forwarded to the Recreation Manager who
will review and establish deadlines and criteria for compliance if any deficiencies or concerns are
determined to exist.
C. The Program Site must have at least one fire extinguisher readily available to all Program employees.
All Program employees will be trained in the proper use of fire extinguishers.
D. Fire drills will be initiated at Program Sites based on the following schedule:
(1) Summer Camp Program: A fire drill twice during the session.
(2) Spring Break Camp Program: A fire drill once during the session.
(3) After-school Program: A fire drill at least once during the semester.
3. Health.
A. Illness or Injury.
(1) A participant who is considered to be a health or safety concern to other participants or
employees will not be admitted to a Program.
(2) Illnesses and injuries will be handled in a manner to protect the health of all participants and
employees.
(3) Program employees will follow plans to provide emergency care for injured participants with
symptoms of an acute illness as specified by the City of College Station Risk Management
Department.
(4) Program employees will follow the recommendation of the Texas Department of Health
concerning the admission or readmission of any participant after a communicable disease.
C. Toilet Facilities.
(1) The Program Site will have inside toilets located and equipped so participants can use them
independently and Program employees can supervise as needed.
(2) An appropriate and adequate number of lavatories will be provided.
D. Sanitation.
(1) The Program facilities will have adequate light, ventilation, and heat.
(2) The Program will have an adequate supply of water meeting the standards of the Texas
Department of Health for drinking water and ensure that it will be supplied to the participants in a
safe and sanitary manner.
(3) Program employees will see that garbage is removed from buildings daily.