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HomeMy WebLinkAbout04/10/2014 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers 7:00 PM Thursday, April 10, 2014 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation: Presentation proclaiming April 7, 2014 as Rock Prairie Behavioral Health Day. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, possible action, and discussion of minutes for: · March 27, 2014 Workshop · March 27, 2014 Regular Council Meeting 14-359 2a. WKSHP032714 DRAFT Minutes.pdf RM032714 DRAFT Minutes.pdf Attachments: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and CEN TEX Hydroseed, Inc., of Bedias, Texas, in the amount of $147,628, plus $11,000 for one alternate totaling $158,628 for the purposes of improvements to athletic fields in Veterans Park and Athletic Complex, and authorizing the City Manager to execute the contract on behalf of the City Council. 14-337 2b. Page 1 College Station, TX Printed on 4/4/2014 April 10, 2014 City Council Regular Meeting Agenda 14-043 Bid Tab VPAC Site Plan Topsoil Hydromulch.pdf CenTex HydroSeed Submittal.pdf Attachments: Presentation, possible action, and discussion on an ordinance amending Chapter 10 “Traffic Code”, Section 4 "Administrative Adjudication of Parking Violations", Subsection G “Two-Hour Parking”, (3) twenty-four (24) hours a day, seven (7) days a week", establishing two-hour parking on the west side of Boyett, from Patricia to Church Avenue. 14-338 2c. Attachment 2 Map.pdf Ch10 Sec 4 G Boyett Parking 3-24-14.docx Attachments: Presentation, possible action, and discussion regarding approval of a U.S. Geological Joint Funding Agreement for Water Resources Investigations for Stream Stations. 14-344 2d. Joint Funding Agreement.pdf Attachments: Presentation, possible action and discussion regarding approval of an Estoppel Certificate between DRI/APRC Northgate, LLC., the City of College Station and the Research Valley Partnership, Inc. 14-348 2e. Estoppel Certificate.doc Attachments: Presentation, possible action, and discussion regarding an Inter-Local Agreement for the Brazos Valley Groundwater Conservation District to grant the City $57,500 for creation of a website to provide homeowners with information to conserve lawn irrigation water. 14-350 2f. ILA BVGCD Contract Agri-Life Attachments: Presentation, possible action, and discussion on approving two contracts between the City of College Station and CRW Systems, Inc.: a “Software Maintenance & Support Agreement”, (1st Yr Maint. - $69,000) for the software maintenance and support services for CRW Software Products, and a “License and Installation Agreement for CRW Software Products”, ($531,000.00) for the software licenses and implementation services; and approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the CRW contracts. 14-351 2g. 14-351 CRW License Agreement - Scanned 2014 0328.pdf 14-351 CRW Maintenance Agreement - Scanned 2014 0328.pdf 14-351 CRW Res 3-28-14.docx Attachments: Presentation, possible action, and discussion on approving a contract between the City of College Station and Tyler Technologies, Inc.: a “Master Agreement for the Enterprise Resource Planning System” in the amount 14-355 2h. Page 2 College Station, TX Printed on 4/4/2014 April 10, 2014 City Council Regular Meeting Agenda of $1,421,077 for the software licenses and implementation services; approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the Tyler Technologies contract; and approving a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Master Agreement for the ERP System Contract Resolution Debt Reimburement Resolution Attachments: Presentation, possible action, and discussion on a payment of $140,001.90 to the Brazos Valley Convention and Visitors Bureau for the Preferred Access to Texas A&M University Facilities. 14-356 2i Payment Request.pdf Attachments: Presentation, possible action and discussion regarding the approval of a resolution approving the Emergency Management Plan, dated April 2014. 14-357 2j. Basic Plan - 2014.doc EMP Res 3-31-14.docx Attachments: Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing.· The Mayor will recognize individuals who wish to come forward to sp eak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. Public Hearing, presentation, possible action, and discussion regarding an 14-339 1. Page 3 College Station, TX Printed on 4/4/2014 April 10, 2014 City Council Regular Meeting Agenda amendment to Chapter 12, “Unified Development Ordinance”, Section 12-4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from D Duplex to GS General Suburban for an approxim ate 0.535 acre tract of land in the Robert Stevenson Survey, Abstract No. 54, College Station, Brazos, County, Texas. Said tract being a portion of a called 0.967 acre tract as described by a deed to TMFIVE Properties, LLC, recorded in Volume 8742, Page 170, of the Official Public Records of Brazos County, Texas, more generally located at 805-809 Montclair Avenue. Background Information Aerial & SAM Rezoning Map Ordinance Attachments: Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural to GS General Suburban for an approximate 2 acre tract of land in the Robert Stevenson League, Abstract No. 54, College Station, Brazos County, Texas. Said tract being a portion of a called 2 acre tract as described in a deed to B.A. Cathey, Ltd. Recorded in Volume 9516 Page 268, of the Official Public Records of Brazos County, Texas, more generally located at 2670 Barron Road. 14-340 2. Background Information.doc Aerial&SAM.docx Ordinance.docx Attachments: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural and PDD Planned Development District to PDD Planned Development District for an approximate 88.7 acres in the Crawford Burnett League, A-7, 29.175-acre tract, Volume 7583, Page 90, Crawford Burnett League A-7, 54.987-acre tract, Volume 9627, Page 73 of the Official Public Records of Brazos County, Texas, which includes Barracks II Subdivision Phase 102 and Barracks II Subdivision Phase 300 Lot 1 Block 28, and Barracks II Subdivision Phase 100 Lot 1A Block 1, generally located at 12470 Old Wellborn Road. 14-346 3. Page 4 College Station, TX Printed on 4/4/2014 April 10, 2014 City Council Regular Meeting Agenda Background Information.docx Aerial & Small Area Map.docx Existing Concept Plan.pdf Proposed Concept Plan.pdf Ordinance.docx Attachments: Public Hearing, presentation, possible action, and discussion on Budget Amendment #3 amending Ordinance No. 3523 which will amend the budget for the 2013-2014 Fiscal Year in the amount of $46,327. 14-363 4. BA#3 list.pdf FY14 Budget Amendment #3 Ordinance.pdf Attachments: Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. Page 5 College Station, TX Printed on 4/4/2014 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-359 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:3/31/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion of minutes for: ··March 27, 2014 Workshop ··March 27, 2014 Regular Council Meeting Sponsors: Indexes: Code sections: Attachments:WKSHP032714 DRAFT Minutes.pdf RM032714 DRAFT Minutes.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion of minutes for: ··March 27, 2014 Workshop ··March 27, 2014 Regular Council Meeting Relationship to Strategic Goals: ··Good Governance Recommendation(s): Approval Summary:None Budget & Financial Summary: None Attachments: College Station, TX Printed on 4/4/2014Page 1 of 1 powered by Legistar™ WKSHP032714Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MARCH 27, 2014 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, arrived after roll call Steve Aldrich Karl Mooney John Nichols Julie Schultz, absent James Benham City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:34 p.m. on Thursday, March 27, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:34 p.m. on Thursday, March 27, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. WKSHP032714Minutes Page 2  Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX  Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and th e Research Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit:  Legal advice regarding proposed changes to Chapter 4, Section 1 of the Code of Ordinances  Legal advice regarding the City’s Role in Creation of a Municipal Utility District  Legal advice regarding the Grimes County Landfill Property C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-evaluations The Executive Session adjourned at 5:50 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. (2f): Troy Rother, Traffic Engineer, recapped the historical timeline related to street parking on Toni Court and Keefer Loop in the Buena Vida Subdivision. (2g): Alison Pond, Director of Human Resources, clarified the stop loss policy. Carla Robinson, City Attorney, noted that the attachments for 2h and 2i have been changed out, and the correct attachments have been placed at their place on the dais. 5. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2013. Jeff Kersten, Assistant City Manager, presented to Council the September 30, 2013 CAFR and Audit Report. Key highlights include a Net Position of $438,675,077 (an increase of $16,824,965 from last year). The Unrestricted Net Position is $77,812,508 and the Restricted Net Position is $18,332,838. Our Net Investment in Capital Assets is $342,529,731. The City’s external auditor, Jimmy Ingram, with Ingram Wallis & Co., presented the Audit Report to the Audit Committee on March 25. The Audit Committee unanimously recommended that Council accept the reports and CAFR. WKSHP032714Minutes Page 3 MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Benham, the City Council voted six (6) for and none (0) opposed, to accept the CAFR and audit reports. The motion carried unanimously. 6. Presentation, possible action, and discussion on an ordinance amending Chapter 4, Section 1, “Business Regulations," "Solicitors, Charitable Solicitors, Itinerant Vendors, Handbill Distributors" by establishing a registry for Home Solicitation, and Section 18, formerly repealed "Solicitation by Coercion," of the Code of Ordinances, City of College Station, Texas, as set out below; providing a severability clause; declaring a penalty; and providing for an effective date. Billy Couch, Assistant Chief of Police, provided the history of complaints for unwanted/aggressive door-to-door solicitors the College Station Police Department received for 2011-2013. The year with the most calls was in 2013 with 354 complaints. “Home Solicitation” was defined as the business of soliciting, selling, or taking orders for goods or services or distributing commercial printed matter on residential premises. The objectives of the proposed amendments to Chapter 4-I include: 1. Prohibit during certain times to protect citizens’ privacy and security of their homes; 2. Regulate locations to promote safety and minimize congestion; 3. Regulate solicitation manner to protect citizens from aggressive and intimidating Practices; and 4. Require home solicitors to register with the City and wear City-issued badge while Soliciting. Prohibitions include: 1. It is unlawful for a person 14 years of age or older to solicit at a residence, unless requested, without first registering with the city and obtaining an identification badge; 2. No residential solicitation before 9:00a.m. or 30 minutes after sunset Monday through Sunday, or at any time on a federally observed holiday; 3. No residential solicitation where “No Solicitation” signage is provided at or near the primary entrance; and 4. Solicitation only allowed at the primary entrance to a residence. Defenses to the prohibitions include: educational solicitations at the invitation of the property owner or occupant; political solicitations; newspaper sales at the owner/occupant request; charitable and religious purposes. Additionally, before taking any enforcement action under this section, a police officer or code compliance officer must ask the reason for the person being on the premises and consider whether a defense applies. A violator may be fined up to $500. Proposed amendments to the Certificate of Registration, as they relate to business or individual applicants, were also reviewed. A non-refundable registration fee will be charged in the amount of $50, and the Certificate of Registration expires in thirty days and is non- transferable. Information was also given regarding what would constitute a denial. WKSHP032714Minutes Page 4 Elements of aggressive solicitation include: 1. Making any contact or touching a person during solicitation; 2. Approaching or following a person in an intimidating manner; 3. Continued solicitation after a negative response; 4. Blocking the safe or free passage of a person being solicited; or 5. Using obscene or abusive language toward the solicited person. Solicitation is prohibited if in an aggressive manner in a public area; in a bus or at a bus stop; or within 25 feet of certain areas where the public may be vulnerable. 7. Council Calendar  April 2 Council Compensation and Benefits Committee in City Hall Administrative Conference Room, 3:30 p.m.  April 3 P&Z Workshop/Regular Meeting, 5:00/7:00 p.m. (Liaison: Steve Aldrich)  April 7 Grand Opening of Rock Prairie Behavioral Health Facility at 3550 Normand Drive, 11:00 a.m.  April 10 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham wants a presentation or written report related to the fire department radios. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. WKSHP032714Minutes Page 5 Councilmember Brick reported on the Transportation Committee. Councilmember Aldrich reiterated her comments on the Transportation Committee. Councilmember Nichols reported on the Council’s Budget and Finance Committee. Mayor Berry reported on the Texas Tribune - 83rd Legislative Session with Senator Charles Schwertner, State Representatives John Raney and Kyle Kacal. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:54 p.m. on Thursday, March 27, 2014. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary RM032714 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION MARCH 27, 2014 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz, absent James Benham City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called t o order by Mayor Berry at 7:09 p.m. on Thursday, March 27, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to approve the absence request from Julie Schultz. The motion carried unanimously. Presentation proclaiming March 27, 2014, as HEART GALLERY OF CENTRAL TEXAS DAY. Mayor Berry presented a proclamation to Liana Lowey, Executive Director for Voices for Children, CASA of Brazos Valley. RM032714 Minutes Page 2 Citizen Comments Scott Shafer, 117 Pershing, spoke about the process to review grant applicants for HOT funds, He encouraged the Council to support the process. Hunter Goodwin, 1011 Lyceum Court, reiterated Dr Shafer’s comments. There is tremendous engagement in the process. It is a great program. Peggy Calliham, 1013 Holt Street, as representative on the CVB, said she has never served on a board that has gotten so much done. She said the funding process is a good one. There has been some confusion this first year, but they are here to serve the Council. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  March 13, 2014 Workshop  March 13, 2014 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding a three year professional services contract with McCord Engineering, Inc. for $1,800,000 for electrical engineering services and approval of Resolution 03-27-14-2b, declaring intention to reimburse certain expenditures with proceeds from debt. 2c. Presentation, possible action and discussion on the second reading of Ordinance 2014- 3559, granting a non-exclusive natural gas franchise to Atmos Energy Corporation Mid-Tex Division. 2d. Presentation, possible action and discussion on a bid award for the annual price agreement for various electrical items and electric meters to be stored in inventory as follows: Hill Country Electric, $66,685.00; Stuart C. Irby, $14,887.85; Wesco, $10,852.50; Texas Electric Cooperatives, $8,707.50; Trayer, $159,632.00; Beckwith Electric, $109,410.00; Techline, $508,658.25; KBS Electric Distributors, $46,710.00; Priester-Mell & Nicholson, $148,787.68. Total estimated annual expenditure is $1,074,330.78. 2e. Presentation, possible action and discussion regarding renewal approval of annual contracts for Landscape Maintenance and Mowing of City Sites to Green Teams, Inc, Contract 13-189 for $650,545.00 and Roots Landscaping, LLC., Contract 13-259 for $17,500.00 for a total amount of $668,045. 2f. Presentation, possible action and discussion of Ordinance 2014-3560, amending Chapter 10 “Traffic Code”, to remove parking along Toni Court and Keefer Loop in the Buena Vida Subdivision. 2g. Presentation, possible action, and discussion regarding the ratification to renew the Stop Loss policy for the City’s self-funded health plan with Blue Cross and Blue Shield of Texas (BCBS) for the period of January 1, 2014 through December 31, 2014. The estimated annual premiums are $570,648. RM032714 Minutes Page 3 2h. Presentation, possible action, and discussion regarding approval for the Amendment to the Administrative Services Agreement with Blue Cross and Blue Shield of Texas for medical, dental and prescription drug plan for calendar year 2014, in the amount of $432,271. 2i. Presentation, possible action, and discussion on approving projected City expenditures for employee life, accidental death & dismemberment (AD&D) insurance for all benefit-eligible employees. Projected annual City cost for January 1, 2014 through December 31, 2014 is $93,000. 2j. Presentation, possible action, and discussion to purchase and install a new motor control center for high service pump #1 at the Dowling Road Pump Station, for a total cost not to exceed $120,000, and approval of a contingency transfer. 2k. Presentation, possible action, and discussion on Ordinance 2014-3561, amending Chapter 4, Section 1, “Business Regulations," "Solicitors, Charitable Solicitors, Itinerant Vendors, Handbill Distributors" by establishing a registry for Home Solicitation, and Section 18, formerly repealed "Solicitation by Coercion," of the Cod e of Ordinances, City of College Station, Texas, as set out below; providing a severability clause; declaring a penalty; and providing for an effective date. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Resolution 03-27- 14-01, granting conditional consent to the creation of Brazos County Municipal Utility District No. 1, consisting of approximately 553 acres and located at 17529 State Highway South, in the City’s extraterritorial jurisdiction. Lance Simms, Planning and Development Services, stated that the Resolution grants conditional consent to create a Municipal Utility District (MUD) in Brazos County. Conditions include:  City’s approval before issuing bonds  Development Agreement  Strategic Partnership Agreement  Open meetings / financial transparency requirements He explained that a MUD is political subdivision of the state authorized to provide infrastructure within a defined area (District). A MUD is a development finance tool that is especially useful in undeveloped areas that lack adequate infrastructure. The proposed development has a total area of 553 acres. It is a Master Planned community with 1,380 single-family homes with 27 acres of commercial development, sixteen acres of business/technology park, a fourteen-acre CSISD learning center, 73 acres of detention/greenways, and over five miles of walking trails. Questions for policy considerations include: are there plans to annex the subject property within the next five years, and is the proposed MUD located within the ETJ of two or more cities? They RM032714 Minutes Page 4 looked at the Comprehensive for guidance. Comprehensive Plan considerations include community character and growth management and capacity. An overlapping tax rate breaks down as: County - $0.4875 CSISD - $1.32 BC ESD #1 - $0.0288 Proposed MUD - $1.00 Total Tax Rate - $2.8363 The process has several steps, including the City’s consent, a TCEQ application and consent, a Development Agreement, a Strategic Partnership Agreement, a Utility Agreement, and the Subdivision process. Staff recommends approval of the resolution granting conditional consent to set the stage for the developer to take the next step. This MUD will allow us to extend land use authority into the ETJ, have development consistent with the Comp Plan, and infrastructure review and inspection. The MUD will accommodate future growth and provide for development without the City’s investment. The City would receive revenue from water/wastewater revenue. At approximately 7:54 p.m., Mayor Berry opened the Public Hearing. Carol Biggs, 5505 Timberwood Drive, submitted written comments in favor, attached. Will Faules, 607 Russett Valley Drive, Cedar Park, is the national event manager for a race association. They conduct many events at the Texas World Speedway and provide hundreds of jobs. While a new development will help the economy, it will do so at the expense of an established economy. He asked Council to demand a sustainable plan showing if there are contaminated lands and if they can sustain the economy. Michael Globe, 4514 Devon Street, Houston, said he is the president of the Lone Star Region of the Porsche Association of America. They host seven events annually with hundreds of attendees. TWS is booked every weekend of the year with approximately 400 people spending the weekend here and spending their money at College Station hotels, restaurants and stores. Bill Mather, 2065 Yaupon Lane, said he is the developer. There have been three environmental assessments done, and there are no environmental problems. He would not build a house and put a family on contaminated property. This is not a subdivision; it is a master planned community. It will take about ten to fifteen years to develop and create a quality of life. MUD’s are a tool where sound municipal planning can merge with private enterprise. Sam Crumpacker, 900 Holleman Drive, stated he moved here to attend school. The Speedway was a huge part of his college life and remains so for current students. It was a place to work and instilled a passion for racing. A big part of his business plan for his motor scooter business is TWS. Losing the Speedway will impact his business greatly. It is a large part of the reason he decided to remain in College Station. Buck Prewitt, 2302 Scotney Court, MUD’s are not unusual in the state of Texas, but they are in Brazos County. They are a partnership between a City and private development. That is a good RM032714 Minutes Page 5 proposition. This will be very vital to the homebuilding industry in College Station. This project is both practical and feasible. Steve Robinson, attorney for the developer, explained the MUD rate and how it impacts the homebuyer and the debt. There being no further comments, the Public Hearing was closed at 8:26 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 03-27-14-01, granting conditional consent to the creation of Brazos County Municipal Utility District No. 1, consisting of approximately 553 acres and located at 17529 State Highway South, in the City’s extraterritorial jurisdiction, as amended by the City Attorney. The motion carried unanimously. The City Attorney added additional language to Part 1(B) to read: “. . . including those Additional Conditions as set out in Section II, Subsection E of the City’s written policies.” 2. Public Hearing, presentation, possible action, and discussion on Ordinance 2014-3562, Budget Amendment #2 amending Ordinance No. 3523 which will amend the budget for th e 2013-2014 Fiscal Year in the amount of $565,396; and presentation, possible action and discussion on a contingency transfer in the amount of $35,000 and interfund transfers totaling $871,455. Jeff Kersten, Assistant City Manager, presented to Council Budget Amendment #2. The total in budget amendments is $565,396. Mr. Kersten provided a detail list of the amendments. Interfund transfers total $871,455 and the Contingency transfer is $35,000. At approximately 8:48 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:48 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2014-3562, Budget Amendment #2 amending Ordinance No. 3523 which will amend the budget for the 2013-2014 Fiscal Year in the amount of $565,396; and presentation, possible action and discussion on a contingency transfer in the amount of $35,000 and interfund transfers totaling $871,455. The motion carried unanimously. 3. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:02 p.m. on Thursday, March 27, 2014. ________________________ Nancy Berry, Mayor ATTEST: RM032714 Minutes Page 6 ___________________________ Sherry Mashburn, City Secretary 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-337 Name:Veterans Park & Athletic Complex Improvements Contract 14-043 Status:Type:Bid Award Consent Agenda File created:In control:3/20/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and CEN TEX Hydroseed, Inc., of Bedias, Texas, in the amount of $147,628, plus $11,000 for one alternate totaling $158,628, for the purposes of improvements to athletic fields in Veterans Park and Athletic Complex, and authorizing the City Manager to execute the contract on behalf of the City Council. Sponsors: Indexes: Code sections: Attachments:14-043 Bid Tab VPAC Site Plan Topsoil Hydromulch.pdf CenTex HydroSeed Submittal.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and CEN TEX Hydroseed, Inc., of Bedias, Texas, in the amount of $147,628, plus $11,000 for one alternate totaling $158,628, for the purposes of improvements to athletic fields in Veterans Park and Athletic Complex, and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals:(Select all that apply) 1. Core Services and Infrastructure 2. Neighborhood Integrity Recommendation(s):Staff recommends approval of the contract and authorization for the City Manager to execute the contract with CEN TEX Hydroseed, Inc. Summary:On March 17,2014,five (5),sealed competitive bids were received and opened for field improvements to be done in Veterans Park and Athletic Complex.The scope of the project includes the installation of topsoil,compost,hydro-mulching,and the alteration of existing berms and the irrigation system.The alternate which was accepted,lowers one existing berm and modifies the related irrigation system. Budget &Financial Summary:The funding for these improvements are coming from Hotel/Motel funds. This item was included in Budget Amendment #1. Reviewed and Approved by Legal:Yes Attachments: 1. Bid Tabulation #14-057 College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-337,Version:1 2. CEN TEX Hydroseed, Inc., Bid Submittal 3. VPAC Site Plan for Topsoil & Hydro-mulch 4. VPAC Contract with CEN TEX Hydroseed, Inc. (On file in City Secretary's Office) College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for #14-037 "Veterans Park Topsoil, Compost and Hydro-mulching Project" Open Date: Monday, March 17, 2014 @ 2:00 p.m. Page 1 of 1 ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 4,900 CY Topsoil -Installed,as shown on the Topsoil and Hydro-mulch Plan Sheet $16.50 $80,850.00 $16.66 $81,634.00 $16.00 $78,400.00 $19.21 $94,129.00 $22.32 $109,368.00 2 1,200 CY Compost -Installed,as shown on the Topsoil and Hydro-mulch Plan Sheet $18.00 $21,600.00 $21.67 $26,004.00 $31.00 $37,200.00 $33.61 $40,332.00 $44.57 $53,484.00 3 392,000 SF Hydro-mulch Seeding -Per written specification and as shown on the Topsoil and Hydro-mulch Plan Sheet $0.05 $19,600.00 $0.08 $31,360.00 $0.035 $13,720.00 $0.06 $23,520.00 $0.073 $28,616.00 4 392,000 SF Tilling - as shown on the Topsoil and Hydro-mulch Plan Sheet $0.034 $13,328.00 $0.025 $9,800.00 $0.045 $17,640.00 $0.02 $7,840.00 $0.026 $10,192.00 5 1,600 LF 4'High Orange Construction Fencing -Installed,as shown on the Topsoil and Hydro-mulch Plan Sheet $2.00 $3,200.00 $2.20 $3,520.00 $2.50 $4,000.00 $0.81 $1,296.00 $2.90 $4,640.00 7 1 LS Remove one (1)berm and haul soil off-site.Re-dig three (3) sprinker heads and pipe and set heads flush to grade after berm is removed -as shown on the Topsoil and Hydro-mulch Plan Sheet and Irrigation Plan Sheet 2.$7,250.00 $7,250.00 $3,100.00 $3,100.00 $8,925.00 $8,925.00 $10,961.05 $10,961.05 $11,189.00 $11,189.00 8 1 LS Raise up all sprinkler heads and valve boxes shown in red on Irrigation Plan Sheet 2.$1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,670.00 $1,670.00 $3,118.58 $3,118.58 $6,100.00 $6,100.00 9 1 LS Raise up four (4)heads and two (2)valve boxes shown in red on Irrigation Plan Sheet 3. $800.00 $800.00 $500.00 $500.00 $650.00 $650.00 $779.65 $779.65 $725.00 $725.00 TOTAL BASE BID A.1 1 LS Lower two (2)berms 18"and lower sprinkler heads and lines as shown on Irrigation Plan Sheet 2.$11,000.00 $11,000.00 $6,880.00 $6,880.00 $23,400.00 $23,400.00 $6,076.84 $6,076.84 $25,278.00 $25,278.00 $181,976.28 ADD ALTERNATE Gratr Landscapes, Ltd. (San Antonio, TX) $224,314.00 BASE BID $147,628.00 $156,918.00 $162,205.00 CEN TEX Hydroseed, Inc. (Bedias, TX) Ham-Bar, LLC (Groesbeck, TX) Dudley Construction, Ltd. (College Station, TX) Kelly Burt Dozer, Inc. (Bryan, TX) 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-338 Name:Ordinance - Boyett Free-Parking Status:Type:Ordinance Consent Agenda File created:In control:3/21/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion on an ordinance amending Chapter 10 “Traffic Code”, Section 4 "Administrative Adjudication of Parking Violations", Subsection G “Two-Hour Parking”, (3) twenty-four (24) hours a day, seven (7) days a week", establishing two-hour parking on the west side of Boyett, from Patricia to Church Avenue. Sponsors:Debbie Eller Indexes: Code sections: Attachments:Attachment 2 Map.pdf Ch10 Sec 4 G Boyett Parking 3-24-14.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on an ordinance amending Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, G. “Two Hour Parking”, (3) “Twenty-Four (24) Hours a Day, Seven (7) Days A Week”, Traffic Schedule XV - "Two-Hour Parking”establishing two-hour parking on the west side of Boyett, from Patricia to Church Avenue. Relationship to Strategic Goals:Core Services and Infrastructure, and Multi-modal Transportation Recommendation(s):Staff Recommends approval. Summary:In July 2011,an MOU was executed with the Northgate District Association that,among other things,established sixteen (16)on-street parking spaces free to the public twenty-four 24 hours a day,seven (7)days a week.During the Pedestrian Improvement project,six (6)head-in free parking spaces were established on Boyett Street from University to Patricia to address the MOU requirement. These spaces were subsequently converted to 3 parallel free spaces to alleviate traffic safety concerns of head-in parking at a highly congested traffic area.Staff worked with the Northgate District Association to determine a solution and added additional free parking spaces to ensure compliance with the MOU. This action removes five (5)metered parking spaces on the west side of Boyett Street from Patricia to Church Avenue.One parking space was removed near the intersection of Boyett Street and Church due to space and traffic safety concerns. The ordinance establishes four (4)two-hour free parking spaces on Boyett Street from Patricia to Church Avenue.The spaces on Boyett Street from Patricia to Church Avenue were identified to replace the lost free parking spaces.This creates a total of seventeen (17)on-street parking spaces free to the public twenty-four 24 hours a day, seven (7) days a week, which exceeds the requirements of the MOU. Budget & Financial Summary:N/A Reviewed and Approved by Legal:Yes College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-338,Version:1 Attachments: Attachment 1: Ordinance Attachment 2: Map College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ !( !(!( !(!(!(!( !( !(!(!(!(!( ") ") ")")") ")") ") !(!(!(!( #*#*#*#*#*#*#*#* #*#*#*#*#*#*#*#*#*#*#*#* ")") ") ")")")")")") ")")")") ")")")")")")")")") ")")")")")") ")")")") ")")")")")")") ")")")")")")")")")")")") ")")")")")")")")")")") ") ")")")")")")")")") ATTACHMENT A Legend ")Metered Parking Space #*Free Parking Space (after 5:00 PM) !(Free Parking Space ¹University DriveF ir s t S tr e e t B o y e tt S tr e e t Patricia StreetS e c o n d Stre et C olle g e M ainCr oss StreetChurch AvenueL o d g e Stre et Ta u b er Street Sta s n e y Stre et N a gle Stre etCherry StreetMap of Northgate Street Parking Assets ORDINANCE NO.__________________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS”, G. “TWO HOUR PARKING”, (3) “TWENTY-FOUR (24) HOURS A DAY, SEVEN (7) DAYS A WEEK”, TRAFFIC SCHEDULE XV – “TWO-HOUR PARKING”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, G. “Two Hour Parking”, (3) “Twenty-Four (24) Hours a Day, Seven (7) Days A Week”, Traffic Schedule XV - "Two-Hour Parking”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense and/or guilty of a Class C misdemeanor, and upon a finding of liability thereof, shall be punished by a civil penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. Two Hour Parking Ordinance Boyett Street Page 2 PASSED, ADOPTED and APPROVED this ______ day of _______________, 2014. APPROVED: ____________________________________ Mayor ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 4 “Administrative Adjudication of Parking Violations”, G. “Two Hour Parking”, (3) “Twenty-Four (24) Hours a Day, Seven (7) Days a Week”, Traffic Schedule XV – “Two-Hour Parking”, is hereby amended to include the following: Boyett Street – Two-Hour parking on the west side of the street between Patricia Street and Church Avenue. 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-344 Name:U.S. Geological Survey Joint Funding Agreement for Stream Stations Status:Type:Agreement Consent Agenda File created:In control:3/24/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion regarding approval of a U.S. Geological Joint Funding Agreement for Water Resources Investigations for Stream Stations. Sponsors: Indexes: Code sections: Attachments:Joint Funding Agreement.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a U.S. Geological Joint Funding Agreement for Water Resources Investigations for Stream Stations. Relationship to Strategic Goals: ··Core Services and Infrastructure Recommendation(s):Staff recommends approval of the agreement. Summary:This agreement with the U.S. Geological Survey (USGS) is for the installation, operation, and maintenance of stream stations that will help provide actual field-measured data for the future calibration of our engineered flood studies. The City of College Station’s regulated floodplains impact hundreds of properties with values in the millions of dollars. The City has undertaken several major capital projects that are influenced by best available flood studies. Associated flood insurance rates and development regulation as well as general impacts to many citizens is broad. Due to this significance, it is important for our flood studies to be as accurate as possible. The stations provided for by this agreement will collect a continuous reading of stormflow data to more accurately calibrate the local FEMA floodplain studies where rainfall through a mathematical relationship directly corresponds to streamflows and depth. This direct calibration will allow for more efficient floodplain management. Measuring streamflow accurately requires specialized instrumentation and personnel. USGS provides ongoing inspection and maintenance for the station instruments and data confirmation. Additionally, information from the two USGS stage and streamflow stations (as well as all USGS stations) will be available in essentially real time via the National Water Information System Web Interface (NWISWeb) for Texas at:<http://waterdata.usgs.gov/tx/nwis/rt>. Additional technical information is available on the USGS fact sheet “How Does a U.S. Geological Survey Stream Gage Work?” at <http://pubs.usgs.gov/fs/2011/3001/>. Budget & Financial Summary:A Service Level Adjustment titled “Floodplain Management / Streamflow Stations” was approved in FY14 for this effort. A total of $100,000 was budgeted in FY14 in the Drainage Utility Fund. This included budget for the initial installation of two stream stations and budget for the estimated annual operations and maintenance costs. College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-344,Version:1 Future annual operation and maintenance would require additional agreements to be considered annually. This re-occurring operation and maintenance costs is estimated to be approximately $31,000 total for the two stations per year. The referenced SLA budgeted a 5 year period for the continued operation and maintenance of the USGS stations. Attachments:USGS Joint Funding Agreement for Water Resources Investigations College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-348 Name:Estoppel Certificate Status:Type:Agreement Consent Agenda File created:In control:3/24/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action and discussion regarding approval of an Estoppel Certificate between DRI/APRC Northgate, LLC., the City of College Station and the Research Valley Partnership, Inc. Sponsors:City Manager's Office, Legal Indexes:Agreement Code sections: Attachments:Estoppel Certificate.pdf Action ByDate Action ResultVer. Presentation, possible action and discussion regarding approval of an Estoppel Certificate between DRI/APRC Northgate, LLC., the City of College Station and the Research Valley Partnership, Inc. Relationship to Strategic Goals: ··Diverse Growing Economy Recommendation(s): Staff recommends that Council approve the estoppel certificate between DRI/APRC Northgate, LLC., the City of College Station and the Research Valley Partnership, Inc. Summary:An estoppel certificate is a document used in mortgage negotiations to establish facts and financial obligations. It is typically required by a lender of a third party in a real estate transaction. In order to facilitate the redevelopment of approximately 3.36 acres in Northgate, City Council is being asked to approve the estoppel certificate between DRI/APRC Northgate, LLC., the City of College Station and the Research Valley Partnership, Inc. This is in accordance with the Economic Development Agreement between the City, the Research Valley Partnership, Inc., and Asset Plus Realty Corporation effective February 21, 2013. In addition to certifying that the borrower is not in default under the Economic Development Agreement and that Subsection 3.5(c) of the agreement no longer applies, the City and RVP agree to sign a release of the Buyback Option in recordable form at such time when the borrower performs under Subsection 3.3 of the agreement. Budget & Financial Summary: Earlier this year, the City and Asset Plus Realty Corporation closed on the property for a net sale price of $2,975,000. Attachments: Estoppel Certificate College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-348,Version:1 College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ 82200-056\3633406v1.doc 1 ESTOPPEL CERTIFICATE THIS ESTOPPEL CERTIFICATE (this “Certificate”) is made and given effective as of the _____ day of ________________, 2014 by THE CITY OF COLLEGE STATION, TEXAS, a home-rule municipal corporation (“City”), DRI/APRC Northgate, LLC, a Delaware limited liability company (the “Borrower”), and THE RESEARCH VALLEY PARTNERSHIP, INC. (“RVP”) with regard to that certain Economic Development Agreement dated effective February 21, 2013, by and between the City, RVP and Asset Plus Realty Corporation (“Asset Plus”), as amended by Amendment No.1 to Economic Development Agreement dated October 30, 2013 (collectively, the “Agreement”) as evidenced by Memorandum of Economic Development Agreement filed for record in Book 11799, page 120, Official Records of Brazos County, Texas. All of the right, title and interest of Asset Plus in and to the Agreement has been assigned to Borrower pursuant to that certain Assignment of Economic Development Agreement dated January 13, 2014 and executed by Asset Plus and Borrower. By its execution below, the City and RVP hereby consent to the assignment of the Agreement by Asset Plus to the Borrower. Wells Fargo Bank, National Association (the “Lender”) is making a $17,980,000.00 loan (the “Loan”) to Borrower, for the construction of a student housing project with retail space on certain real property legally described as: Lots One (1) through Twenty Two (22), Block Eleven (11), W.C. Boyett Estate Partition, an addition in the City of College Station, Texas, according to the plat recorded in Volume 100, page 440 of the Deed Records of Brazos County, Texas, being hereinafter referred to together as the “Property”. The Loan is evidenced by, among other documents, that certain Construction Loan Agreement dated March 21, 2014 by and between Borrower and Lender (the “Loan Agreement”). The Property is affected by the Agreement. The City, Borrower, and RVP hereby represent and certify to Wells Fargo, that, to the best of the City's, Borrower’s and RVP’s knowledge: 1. The Borrower is not in default in the performance of its obligations under the Agreement. 2. Except as detailed above, the Agreement has not been amended, modified or otherwise supplemented. 3. All notices to be delivered to the Borrower by the City under or in connection with the Agreement shall also be delivered to Wells Fargo at the address set forth below: Wells Fargo Bank, National Association Real Estate Group MAC T0002-167 1000 Louisiana, 16th Floor Houston, Texas 77002 Attn: Nicholas Laettner (Loan # 1011023) 2 4. Lender has the right (but not the obligation) to cure any breach or default by Borrower under the Agreement within the time periods set forth below, and the City will not exercise its remedies under the Agreement if Lender cures such default within thirty (30) days after receipt of notice from the City of such default; provided, however, that if such default is not cured by Lender within such thirty (30) day period, Lender shall have a commercially reasonable extension of time to effect such cure, provided that the Lender has commenced any action within such thirty (30) day period to remedy the same and so long as Lender pursues such cure with diligence. 5. The City and RVP hereby agree that, as of the date hereof, Subsection 3.5(c) of the Agreement entitled “Café Eccell” shall no longer apply to Borrower or Lender. 6. At such time as the condition for release and termination of the Buyback Option (as defined in the Agreement) is met pursuant to Section 3.3 of the Agreement, the City and RVP hereby agree to execute the form of Release of Buyback Option attached hereto as Exhibit “A”. SIGNATURE PAGES FOLLOW 3 SIGNATURE PAGE OF DRI/APRC NORTHGATE, LLC TO ESTOPPEL CERTIFICATE IN TESTIMONY WHEREOF, this instrument is executed effective as of the date stated above. DRI/APRC NORTHGATE, LLC By: APRC NORTHGATE, LLC Its Managing Member By: ________________________ B. Jeffrey Knowles Its Manager Date: ______________________________ 4 SIGNATURE PAGE OF CITY OF COLLEGE STATION, TEXAS TO ESTOPPEL CERTIFICATE IN TESTIMONY WHEREOF, this instrument is executed effective as of the date stated above. CITY OF COLLEGE STATION, TEXAS By: _____________________________ Nancy Berry Its Mayor Date: _____________________________ ATTESTED: __________________________________ Sherry Mashburn City Secretary Date: _____________________________ 5 SIGNATURE PAGE OF THE RESEARCH VALLEY PARTNERSHIP, INC. TO ESTOPPEL CERTIFICATE IN TESTIMONY WHEREOF, this instrument is executed effective as of the date stated above. THE RESEARCH VALLEY PARTNERSHIP, INC. By: _______________________________ Ivan Olson Its Chairman Form of Release of Buyback Option follows this page. 82200-056\3633406v1.doc A-1 EXHIBIT “A” RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Fabyanske, Westra, Hart & Thomson, P.A. 333 South Seventh Street, Suite 2600 Minneapolis, Minnesota 55402 Attention: Judith E. Krow and Rory O. Duggan ===================================================================== (Space Above For Recorder's Use) NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. RELEASE OF BUYBACK OPTION THIS RELEASE OF BUYBACK OPTION (“Release”) is given this ___ day of __________, 201___, by the CITY OF COLLEGE STATION, TEXAS, a home rule municipal corporation (the “City:), and THE RESEARCH VALLEY PARTNERSHIP, INC., a Texas non- profit corporation (“RVP”). The City, RVP and Asset Plus Realty Corporation (“Asset Plus”) were parties to that certain Economic Development Agreement with an effective date of February 21, 2013 (the “Original Agreement”), which Original Agreement was amended by a certain Amendment No. 1 to Economic Development Agreement dated October 30, 2013 (the “First Amendment”; the Original Agreement and the First Amendment may be referred to herein as the “EDA”). The EDA covers certain property legally described as Lots One (1) through Twenty Two (22), Block Eleven (11), W.C. Boyett Estate Partition, an addition in the City of College Station, Texas, according to the plat recorded in Volume 100, page 440 of the Deed Records of Brazos County, Texas (the “Property”). The existence of the EDA is evidenced by Memorandum of Economic Development Agreement filed for record in Book 11799, page 120, Official Records of Brazos County, Texas. Asset Plus has assigned all of its right, title and interest, together with all obligations under the EDA to DRI/APRC Northgate, LLC, a Delaware limited liability company (“Owner”). Section 3.3 of the Original Agreement contains a right of the City to repurchase the Property subject to the terms and conditions set forth in said Section 3.3 if construction of 82200-056\3633406v1.doc A-2 improvements on the Property has not commenced by February 21, 2015, (the “Buyback Option”). Owner requested, at such time as the condition for release of the Buyback Option was met pursuant to Section 3.3 of the Original Agreement, that the City and RVP release the Buyback Option of record. The City and RVP hereby agree and acknowledge that the condition for release of the Buyback Option has been met. Accordingly, the City and RVP hereby agree that, effective on the date of this Release, the Buyback Option is released and is null and void and of no further force or effect and neither the City nor RVP shall have any right to enforce or to attempt to enforce the Buyback Option; provided however that nothing in this Release shall be deemed to modify any other provision of the EDA or to modify the rights and obligations of the City, RVP or Owner thereunder. SIGNATURE PAGES FOLLOW 82200-056\3633406v1.doc A-3 SIGNATURE PAGE OF CITY OF COLLEGE STATION, TEXAS TO RELEASE OF BUYBACK OPTION IN WITNESS WHEREOF, the City has executed this Release as of the date first written above. CITY OF COLLEGE STATION, TEXAS By: _____________________________ Nancy Berry Its Mayor ATTESTED: ___________________________________ Sherry Mashburn City Secretary Date: _____________________________ THE STATE OF TEXAS § § COUNTY OF BRAZOS § This instrument was acknowledged before me on _________________, 2014, by Nancy Berry, the Mayor of the City of College Station, Texas, a home rule municipal corporation, on behalf of said home rule municipal corporation. [Seal] ________________________________________ Notary Public in and for the State of Texas 82200-056\3633406v1.doc A-4 SIGNATURE PAGE OF THE RESEARCH VALLEY PARTNERSHIP, INC. TO RELEASE OF BUYBACK OPTION IN WITNESS WHEREOF, the RVP has executed this Release as of the date first written above. THE RESEARCH VALLEY PARTNERSHIP, INC. By: _____________________________ Ivan Olson Chairman THE STATE OF TEXAS § § COUNTY OF BRAZOS § This instrument was acknowledged before me on _________________, 2014, by Ivan Olson, the Chairman of The Research Valley Partnership, Inc., a Texas non-profit corporation, on behalf of said non-profit corporation. [Seal] ________________________________________ Notary Public in and for the State of Texas 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-350 Name:BV Groundwater Conservation District ILA Status:Type:Agreement Consent Agenda File created:In control:3/24/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion regarding an Inter-Local Agreement for the Brazos Valley Groundwater Conservation District to grant the City $57,500 for creation of a website to provide homeowners with information to conserve lawn irrigation water. Sponsors: Indexes: Code sections: Attachments:ILA BVGCD Contract Agri-Life Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding an Inter-Local Agreement for the Brazos Valley Groundwater Conservation District to grant the City $57,500 for creation of a website to provide homeowners with information to conserve lawn irrigation water. Relationship to Strategic Goals: ··Core Services and Infrastructure ··Sustainable City Recommendation: Staff recommends approval of the Inter-Local Agreement. Summary: The Brazos Valley Groundwater Conservation District (BVGCD) is seeking to implement innovative methods to promote water conservation. Working together, City staff, BVGCD and Texas A&M Agri-Life have developed an Inter-Local Agreement (ILA) that, if approved, will create a system to provide homeowners with information that will allow them to avoid over-watering their lawns and landscaping. This system will install a weather station and four rain gauges that auto-report to a database, which uses the data to calculate the evapotranspiration in various areas of the City. Homeowners will be able to get this information from a website that will let them choose the area in which they live, and the system will tell them how much water is needed for their lawns in the coming week. The system will also offer users to sign up and provide an email address, so they can receive automatic weekly email updates. Staff expects this system will be highly beneficial and will promote a large degree of water conservation. The proposed ILA will grant the City $57,500. Of this amount, $22,500 will be used to purchase and install the weather station and rain gauges from Campbell Scientific, plus pay for one year of cellular data communications. The remaining $35,000 will be used to contract with Agri-Life for creation of the database and website. College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-350,Version:1 If Council approves this ILA, both the purchase order and the Agri-Life contract will be executed under City Manager approval. The contract has already been reviewed and approved by Legal. This ILA was unanimously approved by the BVGCD Board on March 13, 2014. Budget & Financial Summary: There will be no net financial impact to Water Fund for this item as funds will be received to offset the expenditure. However, a budget for the expenditure will need to be established and will be included on a future FY14 budget amendment. Reviewed and Approved by Legal:Both the ILA and the contract with Agri-Life have been reviewed and approved by Legal. Attachments: ILA Contract College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 1 of 7 SPONSORED RESEARCH AGREEMENT between City of College Station Water Services Department and Texas AgriLife Research This agreement (“Agreement”) is entered into by the City of College Station (“City”), a Texas Home Rule Municipal Corporation hereinafter referred to as the “Sponsor”, with principal offices at 1101 Texas Avenue, College Station; and Texas AgriLife Research (“AgriLife”) with principal offices in College Station, Texas, a member of The Texas A&M University System (“TAMUS”), collectively referred to as “Parties” and individually as “Party.” AgriLife and Sponsor (City) each desire to encourage and facilitate the discovery, dissemination and application of new knowledge, and Sponsor desires to support this research. Therefore, the Parties agree as follows: Article 1. Scope of Work AgriLife agrees to perform the work described in Appendix A under the direction of Ronald Kaiser, or his successor, referred to herein as the “Project Leader.” Project Leader will coordinate project tasks with the Director of the City of College Station Water Services Department, or his designee. Article 2. Period of Performance The Agreement is effective as of the last date of authorized signature hereto for a period of one (1) year, and will be automatically renewed on the anniversary of the effective date for a total of three (3) years. Article 3. Consideration and Payment As compensation for the Research and in accordance with the budget attached as Appendix B, Sponsor agrees to pay AgriLife the amount of $35,000 for the first year and $20,000 per year for the next two years. The amounts for each year will be due and payable in two (2) installments upon the actual receipt of the invoices submitted to the City at the beginning of each calendar year and at the mid-point of each calendar year. Checks should be made to Texas AgriLife Research and forwarded to the address designated in Article 4. AgriLife may incur costs according to AgriLife's current personnel, travel and purchasing policies. AgriLife may transfer funds between budget line items in order to accomplish the objectives of the project. If, at any time, AgriLife has reason to believe that the cost of the project will exceed the budgeted amount, AgriLife will notify Sponsor in writing, giving a revised budget for completion of the Research. Sponsor will not be obligated to reimburse AgriLife for any cost in exces s of the budgeted amount and AgriLife will not be obligated to continue the project or incur costs in excess of that amount unless and until this Agreement is amended to increase the maximum amount. Article 4. Notices Formal notices provided under this Agreement must be in writing and delivered by certified mail, return receipt requested; facsimile with receipt of a successful transmission confirmation; or email. Notices must be delivered to the following addresses or at such other addresses as may be later designated in writing. Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 2 of 7 Sponsor: David Coleman, Director College Station Utilities Water Services Department P.O. Box 9960, 1601 Graham Rd College Station, Tx 77842 Email: dcoleman@cstx.gov Phone (979) 764-3656 Fax (979) 764-3452 AgriLife: Jane Zuber Texas AgriLife Research OSR, TAMU 2147 College Station, TX 77843-2147 d-gilliland@tamu.edu Phone: (979) 845-4761 Fax: (979) 862-7775 Article 5. Independent Contractor AgriLife is an independent contractor in the performance of the project and is not acting as a partner, joint venturer, or agent of Sponsor under this Agreement. The employees, officers, volunteers, students, or agents of AgriLife or The Texas A&M University System (“TAMUS”) are not employees, officers, volunteers, or agents of Sponsor. Neither Party is authorized or empowered to act as an agent for the other for any purpose and may not on behalf of the other enter into any contract, warranty, or representation as to any matter. Neither is bound by the acts or conduct of the other. Article 6. Publicity Sponsor may not indicate, directly or indirectly, any endorsement by AgriLife, TAMUS, or any other member of TAMUS, of any products or services of Sponsor for any reason, without obtaining the express, prior written consent of AgriLife. Sponsor may not use the name of AgriLife, TAMUS, or any other member of TAMUS, or the names of any of their employees nor any adaptation in any advertising, promotional or sales literature without prior written consent obtained from AgriLife. Article7. Intellectual Property Title to and the right to determine the disposition of any copyrights or copyrightable material first produced or composed in the performance of this research program will remain with AgriLife. AgriLife grants Sponsor an irrevocable, royalty-free, non-transferable, non-exclusive right and license to use, reproduce, display and perform any copyrightable materials. Article 8. Publications AgriLife may publish the results of research performed under this Agreement after providing Sponsor a 60-day period in which to review each publication. Article 9. Confidential Information Each Party must designate in writing as confidential at the time of disclosure any confidential or Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 3 of 7 proprietary information disclosed by one Party to the other Party for use in or associated with the Project. For the purpose of keeping such information derived from either Party confidential, each Party must make reasonable efforts not to disclose that information to third parties or release it for publication without the prior written consent of either Party during the life of this Agreement. Both Parties expressly acknowledge that each Party must strictly comply with the Public Information Act, Chapter 552, Texas Government Code, in responding to any request for public information related to the Research or matters involving this Agreement. This obligation supersedes any conflicting provisions of this Agreement. Article 10. Disputes The Parties must make every reasonable attempt to resolve in an amicable manner all disputes concerning the interpretation of this Agreement. Sponsor must use the dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules adopted by the Texas Attorney General to attempt to resolve any claim for breach of contract made by Sponsor that cannot otherwise be resolved. Sponsor must submit written notice of a claim of breach of contract under this Chapter to the AgriLife Director, who will examine Sponsor’s claim and any counterclaim and negotiate with Sponsor in an effort to resolve the claim. Article 11. Governing Law The Constitution and laws of the State of Texas govern and determine the validity of this Agreement and all matters related to this Agreement, including but not limited to matters of performance, non-performance, breach, remedies, procedures, rights, duties, and interpretation or construction. Article 12. Termination Either Party may terminate this Agreement for convenience at any time prior to the full term of the Agreement provided that the terminating Party gives written notice to the other Party thirty (30) days in advance of the effective date of termination. Sponsor must pay for all services, orders, materials, or facilities committed by AgriLife in good faith prior to the effective date of termination. Article 13. Fiscal Funding This Agreement includes fiscal funding provisions. If, for any reason, funds are not appropriated to, or appropriated by the Sponsor (City) to continue this Agreement, said Agreement shall become null and void and be automatically terminated. This Article shall supersede any conflicting paragraphs or provisions contained in this Agreement Article 14. Release and Hold Harmless To the extent permitted by law and subject to the limitations as to damages in the Texas Tort Claims Act, Sponsor (City) and AgriLife agree to release and hold each other harmless from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney’s fees, for injury to or death of any Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 4 of 7 person, for damage to any property, or for any breach of contract, arising out of or in connection with the work done under this Agreement to the extent authorized by the laws and Constitution of the State of Texas. Article 15. Miscellaneous This Agreement contains the entire understanding of the Parties regarding the Project, and supersedes all other written and oral agreements between the Parties regarding the project. This Agreement may be modified or amended only by a written agreement signed by both Parties. Each Party, upon receipt of documentation from the other Party, must excuse any breach of this Agreement, which is proximately caused by war, strike, act of God, or other similar circumstance normally deemed outside the control of well-managed businesses. The failure of either Party at any time to require performance by the other Party of any provision of this Agreement will in no way affect the right to require performance at any later time nor will the waiver by either Party of a breach of any provision waive any succeeding breach of that provision or waive the provision itself. If any provision of this Agreement is held to be invalid, illegal or unenforceable, then that provision will be severed and will not affect the remainder of this Agreement. AgriLife is an agency of the State of Texas and nothing in this Agreement waives or relinquishes the right of AgriLife to claim any exemptions, privileges, and immunities as may be provided by law. Sponsor (City) is a Texas Home Rule Municipal Corporation and nothing in this Agreement waives or relinquishes the right of Sponsor (City) to claim any exceptions, privileges, and immunities as may be provided by law. The Parties have signed this Agreement in duplicate originals and the Agreement is effective as of the date last written below. Texas AgriLife Research (“AgriLife”) City of College Station (“Sponsor”) By: _____________________________ By: _____________________________ Jane Zuber, for Craig Nessler Kelly Templin Director, Texas AgriLife Research City Manager Date: _____________ Date: _____________ APPROVED: __________________________ City Attorney __________________________ Assistant City Manager / CFO Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 5 of 7 Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 6 of 7 Appendix A Scope of Work Project Tasks AgriLife Research, under the guidance of the Project Leader, will undertake the following tasks for this project. I. Develop and maintain a user-friendly public website to provide lawn irrigation assistance, based on rainfall and weather conditions, with the following features:  Provide map showing rain gauge locations which will allow residents to select which zone they are in, click on the appropriate zone, and receive lawn irrigation recommendations.  Compiling weekly information from the Evapo-Transpiration (“ET”) Station and Rainfall weather Stations to prepare detailed lawn irrigation budgets.  Preparing weekly lawn watering requirements for College Station residents and citizens in Brazos and Robertson counties.  Preparing water conservation tips and educational information for College Station residents and citizens in Brazos and Robertson counties.  Developing a portal for weekly email push notifications and messages for residents who sign up for the service.  Developing public information on water conservation.  Linking the website to the Brazos Valley Groundwater Conservation District and City of College Station websites with credit given to both organizations. II. Report to the Sponsor (City) by November 15th each year on estimated water savings from this and other water conservation initiatives, to include:  Rainfall-adjusted demand reduction estimates.  Total estimated dollars saved by customers on their water bills.  Number of website hits in the previous year.  Number of push notifications sent in previous year, Lawn Irrigation Website and Water Conservation Initiative Agreement Contract Number: ________ Page 7 of 7 Appendix B Budget Year 1 Total Direct Costs for Researchers $ 35,000* TOTAL COSTS $ 35,000 *Salaries, fringe benefits, insurance for researchers. Budget Year 2 Total Direct Costs for Researchers $ 20,000* TOTAL COSTS $ 20,000 *Salaries, fringe benefits, insurance for researchers. Budget Year 3 Total Direct Costs for Researchers $ 20,000* TOTAL COSTS $ 20,000 *Salaries, fringe benefits, insurance for researchers. 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-351 Name:ERP System - Planning and Community Services Status:Type:Contract Consent Agenda File created:In control:3/26/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion on approving two contracts between the City of College Station and CRW Systems, Inc.: a “Software Maintenance & Support Agreement”, (1st Yr Maint. - $69,000) for the software maintenance and support services for CRW Software Products, and a “License and Installation Agreement for CRW Software Products”, ($531,000.00) for the software licenses and implementation services; and approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the CRW contracts. Sponsors: Indexes: Code sections: Attachments:14-351 CRW License Agreement - Scanned 2014 0328.pdf 14-351 CRW Maintenance Agreement - Scanned 2014 0328.pdf 14-351 CRW Res 3-28-14.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion on approving two contracts between the City of College Station and CRW Systems,Inc.:a “Software Maintenance &Support Agreement”,(1 st Yr Maint.-$69,000)for the software maintenance and support services for CRW Software Products,and a “License and Installation Agreement for CRW Software Products”,($531,000.00)for the software licenses and implementation services; and approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the CRW contracts. Relationship to Strategic Goals: (Select all that apply) ··Financially Sustainable City ··Core Services and Infrastructure Recommendation(s): Staff recommends approval Summary: These contracts are the first of three sets of separate vendor contracts that will replace the current Enterprise Resource Planning (ERP)system software.These CRW contracts will cover software that will serve Planning and Development Services and Community Services departments in the areas of permitting,code enforcement and business licenses, including electronic submission of plans and citizen requests for service. Previous briefings to Council on this Project include: ··December 13,2012 -Plan to Assess the Current ERP System,Consultant,Phase I &II (Gap Analysis, Action Plan) College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-351,Version:1 ··March 28, 2013 - ERP Consultant Report and Request to Proceed ··April 25, 2013 - Consultant Phase III - V (RFP, Vendor Evaluation, Contract Negotiations) ··July 11, 2013 - Project Update and Budget Forecast Budget & Financial Summary: Budget is included for this project in the Facilities and Technology Capital Projects Fund as part of the ERP Replacement Project, CO 1204. Annual maintenance after the first year maintenance support will be budgeted and funded in the IT Department Operational Budget. It is anticipated that the project will be funded with a combination of long term debt as well as current resources from the General Fund. A “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” that will cover this contract has been included as part of the Council agenda item related to the Tyler Technologies, Inc contract that is also scheduled to be presented to Council on April 10, 2014. The resolution is necessary for this item because the long term debt has not yet been issued. This debt is scheduled to be issued later this fiscal year and in future fiscal years. Attachments: 1. License and Installation Agreement for CRW Software Products (Exhibits on file with City Secretary) 2. Software Maintenance & Support Agreement 3. Resolution College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ RESOLUTION NO.________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS (CITY), AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR THE SOFTWARE MAINTENANCE & SUPPORT AGREEMENT AND THE LICENSE AND INSTALLATION AGREEMENT FOR CRW SOFTWARE PRODUCTS (AGREEMENTS) BETWEEN THE CITY AND CRW SYSTEMS, INC. (CRW). WHEREAS, on June 28, 2013, the City of College Station issued a Request for Proposals, for the purpose of acquiring Software and Implementation Services for the Enterprise Resource Planning System (“System”) and CRW responded to the City’s Request for Proposals with its Proposal dated August 7, 2013; and WHEREAS, on February 14, 2014, the City of College Station requested from CRW a Best and Final Offer, and CRW responded to City’s Request for Best and Final Offer on February 21, 2014; and WHEREAS, The City of College Station selected CRW, as the responsible offeror whose proposal is the most advantageous to the City, to furnish, deliver, install, and implement the specified System; and WHEREAS, on this date, the City Council of the City of College Station duly approved the Agreements and authorized the expenditure of funds for the same; and WHEREAS, the City Council of the City of College Station desires to make System implementation and contract management more efficient by authorizing the City Manager to execute the Agreements and approve and execute all subsequent contract documents required therewith and to approve subsequent expenditures related to the Agreements; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council has duly approved the Agreements on this date. PART 2: That the City Council hereby authorizes the City Manager to execute the Agreements and approve and execute all subsequent contract documents required therewith, including, but not limited to, amendments, termination notices, and any and all other communications or documents that may be required by the Agreements, on behalf of the City. PART 3: That the City Council hereby authorizes the City Manager to approve those subsequent expenditures related to the Agreements and all contract documents required therewith, each fiscal year, provided that such expenditures are CRW ERP Contact Resolution 2 appropriated from available funds, approved from the annual budget ordinance, and are consistent with state and local laws. PART 4: That the City Council hereby finds that the above described authorization will make System implementation and contract management more efficient for the City. PART 5: That the City Council hereby finds that granting such authority to the City Manager in no way precludes the Mayor from executing contract documents related to the Agreements on behalf of the City if required by law or as a condition of the Agreements or as otherwise determined by the City Council in its discretion. PART 6: That the City Council further finds that granting such authority to the City Manager shall not otherwise modify or change the City procedures for processing contracts. PART 7: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , 2014. ATTEST: APPROVED: City Secretary Mayor APPROVED: City Attorney 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-355 Name:ERP Tyler Resolution Status:Type:Contract Consent Agenda File created:In control:3/26/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion on approving a contract between the City of College Station and Tyler Technologies, Inc.: a “Master Agreement for the Enterprise Resource Planning System” in the amount of $1,421,077 for the software licenses and implementation services; approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the Tyler Technologies contract; and approving a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Sponsors: Indexes: Code sections: Attachments:Master Agreement for the ERP System Contract Resolution Debt Reimburement Resolution Action ByDate Action ResultVer. Presentation, possible action, and discussion on approving a contract between the City of College Station and Tyler Technologies, Inc.: a “Master Agreement for the Enterprise Resource Planning System” in the amount of $1,421,077 for the software licenses and implementation services; approving a resolution authorizing the City Manager to approve contract documents and expenditures related to the Tyler Technologies contract; and approving a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Relationship to Strategic Goals:Core Services and Infrastructure, Financially Sustainable City Recommendation(s):Staff recommends approval of the contract with Tyler Technologies, Inc., recommends approval of the resolution authorizing the City Manager to approve contract documents and expenditures related to the Tyler Technologies contract; and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary:This contract is the second of three sets of separate vendor contracts that will replace the current Enterprise Resource Planning (ERP)system software.This Tyler Technologies contract will cover software that will serve Finance,Utility Billing,Human Resources and other departments in the areas of purchasing, budgeting, accounting cashiering, inventory, and personnel management. Previous briefings to Council on this Project include: ··December 13,2012 -Plan to Assess the Current ERP System,Consultant,Phase I &II (Gap Analysis, Action Plan) College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-355,Version:1 ··March 28, 2013 - ERP Consultant Report and Request to Proceed ··April 25,2013 -Consultant Phase III -V (RFP,Vendor Evaluation,Contract Negotiations) ··July 11, 2013 - Project Update and Budget Forecast Budget & Financial Summary:Budget is included for this project in the Facilities and Technology Capital Projects Fund as part of the ERP Replacement Project, CO 1204. Annual maintenance after the first year maintenance support will be budgeted and funded in the IT Department Operational Budget. It is anticipated that the project will be funded with a combination of long term debt as well as current resources from the General Fund and Utility Funds. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long term debt has not yet been issued. This debt is scheduled to be issued later this fiscal year and in future fiscal years. Reviewed and Approved by Legal:Yes Attachments: 1. Master Agreement for the Enterprise Resource Planning System between the City of College Station and TYLER Technologies, Inc. (Exhibits on file with City Secretary) 2. Resolution 3. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ RESOLUTION NO.________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR THE MASTER AGREEMENT BETWEEN THE CITY OF COLLEGE STATION (CITY) AND TYLER TECHNOLOGIES, INC. (TYLER) FOR THE ENTERPRISE RESOURCE PLANNING SYSTEM (AGREEMENT). WHEREAS, on June 28, 2013, the City of College Station issued a Request for Proposals, for the purpose of acquiring Software and Implementation Services for the Enterprise Resource Planning System (“System”) and Tyler responded to the City’s Request for Proposals with its Proposal dated August 7, 2013; and WHEREAS, on January 29, 2014, the City of College Station requested from Tyler a Best and Final Offer, and Tyler responded to City’s Request for Best and Final Offer on February 7, 2014; and WHEREAS, on February 11, 2014, the City of College Station requested from Tyler clarification and most favored pricing, and T yler responded to City’s request for clarification and most favored pricing on February 25, 2014; and WHEREAS, The City of College Station selected Tyler, as the responsible offeror whose proposal is the most advantageous to the Cit y, to furnish, deliver, install, and implement the specified System; and WHEREAS, on this date, the City Council of the City of College Station duly approved the Agreement and authorized the expenditure of funds for the same; and WHEREAS, the City Council of the City of College Station desires to make System implementation and contract management more efficient by authorizing the City Manager to execute the Agreement and all subsequent contract documents required therewith and to approve subsequent expenditures related to the Agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council duly approved the Agreement on this date. PART 2: That the City Council hereby authorizes the City Manager to execute the Agreement and approve and execute all subsequent contract documents required therewith, including, but not limited to, amendments, termination notices, and any and all other communications or documents that may be required by the Agreement, on behalf of the City. Tyler ERP Contact Resolution 2 PART 3: That the City Council hereby authorizes the City Manager to approve those subsequent expenditures related to the Agreement and all contract documents required therewith, in each fiscal year, provided that such expenditures are appropriated from available funds, approved from the annual budget ordinance and are consistent with state and local laws. PART 4: That the City Council hereby finds that the above described authorization will make System implementation and contract management more efficient for the City. PART 5: That the City Council hereby finds that granting such authority to the City Manager in no way precludes the Mayor from executing contract documents related to the Agreement on behalf of the City if required by law or as a condition of the Agreement or as otherwise determined by the City Council in its discretion. PART 6: That the City Council further finds that granting such authority to the City Manager shall not otherwise modify or change the City procedures for processing contracts. PART 7: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , 2014. ATTEST: APPROVED: City Secretary Mayor APPROVED: City Attorney 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-356 Name:CVB Payment Facilities Access Agreement Status:Type:Presentation Consent Agenda File created:In control:3/27/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action, and discussion on a payment of $140,001.90 to the Brazos Valley Convention and Visitors Bureau for the Preferred Access to Texas A&M University Facilities. Sponsors: Indexes: Code sections: Attachments:Payment Request.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion on a payment of $140,001.90 to the Brazos Valley Convention and Visitors Bureau for the Preferred Access to Texas A&M University Facilities. Staff recommends approval of the payment of $140,001.90 to the CVB per the terms of the agreement with the CVB. Summary: On July 11, 2013 the City Council approved the Funding Agreement providing for the payment and use of Hotel Tax Revenue between the City of College Station and the Brazos Valley Convention and Visitors Bureau for Preferred Access to Texas A&M University Facilities. Per the agreements the City received notice from the CVB on the funds that have been received from 0.75% County Hotel Tax, and the amount needed from the City of College Station to meet the Minimum Annual Payment for 2013. The Minimum Annual Payment for 2013 has been prorated to $333,333.33 for the 4 months the agreement was in place in 2013. The County Hotel Tax received in this period was $193,331.43. The amount needed from the City of College Station to meet the Minimum Annual Payment is $140,001.90. Per the approved agreement this payment needs to be made to the CVB within 25 days of receiving notice. Once the payment is made to the CVB, the CVB will then remit the payment to Texas A&M University, per the agreement between the CVB and Texas A&M University. Budget & Financial Summary: The FY 14 Hotel Tax Fund budget includes $229,167 for the Preferred Access Payment. The requested payment is $140,001.90. This payment is for the period of September - December 2013. Legal Review: Attachments: 1. Request for Payment from CVB and associated backup documentation from Texas A&M University and Brazos County. College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-356,Version:1 College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ Texas A&M University Financial Management Operations College Station, Texas 77843 ar@tamu.edu Date INVOICE 3/20/14 Q086509 Bill to: 6803855700000 BCS Convention and Visitors Bureau 715 University Drive East College Station, TX 77840 Description of Goods/Services Hotel Occupancy Tax Revenue- Contract Year 1 Shortfall $140,001.90 Remit Payment to: Texas A&M University Financial Management Operations Sales & Receivables Mail Stop 6000 College Station, TX 77843 FEIN: 74-6000531 or State Agency: 37117117111 All payments are due within 40 days of receipt of invoice. Please reference the invoice number on the check. TOTAL DUE $140,001.90 Total: $140,001.90   49,701.28$           (Payment Received 11/25/13) 143,630.15$         (Payment Received 2/18/14) 193,331.43$         Minimum  Annual Consideration ‐ Contract Year 1 (prorated)333,333.33$         (Year 1 Annual Amount of $1,000,000 prorated to cover Sept. 1, 2013 ‐ Dec. 31, 2013) Less:  Total Received by TAMU for Contract Year 1 (193,331.43)$        Shortfall for Contract Year 1 140,001.90$         1Attachment A contains the backup for the payment received on 11/25/13. 2Attachment B contains the backup for the payment received on 2/18/14.       Amount Received for Quarter Ending December 31, 2013 2 Total Received by TAMU for Contract Year 1 Report of Hotel Occupancy Tax Revenue Received by Texas A&M University  for Contract Year 1 (Sept. 1, 2013 ‐ Dec. 31, 2013) Amount Received for September 2013 1                 Attachment A      CITY OF BRYAN Tax Exemptions Total Taxable Amount of Amount of Penalty @ Adjustments Total Amount Over/ Ck. Date September Monthly Gross Rcts Claimed Receipts 2% Tax .75% Tax 5%Due Paid Under Paid 1 32019703274 AMERICA'S BEST VALUE INN & SUITES (Pascales)91,730.66$ 8,315.00$ 83,415.66$ 1,668.31$ 625.62$ -$ -$ 2,293.93$ (0.00)$ 10/21/13 2 12607295925 BEST WESTERN - BOONVILLE ROAD HOTEL 303,903.65$ 17,130.56$ 286,773.09$ 5,735.46$ 2,150.80$ -$ -$ 7,886.26$ 0.00$ 10/16/13 3 17429567450 BRAZOS INN (Thaknor Growth)-$ -$ -$ -$ -$ -$ -$ -$ -$ 4 14504342057 BRYAN FAIRFIELD INN 170,549.19$ 372.00$ 170,177.19$ 3,403.54$ 1,276.33$ -$ -$ 4,679.87$ (0.00)$ 10/17/13 5 32050183915 COUNTRY STAR B&B - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 1743009237 LA SALLE HOTEL 83,112.79$ 23,012.43$ 60,100.36$ 1,202.01$ 450.75$ -$ -$ 1,652.76$ 0.00$ 10/18/13 7 32048289600 QUALITY INN - BRYAN - AURORA 155,446.47$ 2,714.98$ 152,731.49$ 3,054.63$ 1,145.49$ -$ -$ 4,200.12$ 0.00$ 10/21/13 8 19531249654 UNIVERSITY INN (Travelodge)69,761.53$ 1,102.90$ 68,658.63$ 1,373.17$ 514.94$ -$ -$ 1,888.11$ (0.00)$ 10/03/13 OWES .75% TAXES ($514.94) / *Paid in NOV 9 32045055913 VALUE PLACE 96,153.79$ 54,694.33$ 41,459.46$ 829.19$ 310.95$ -$ -$ 1,140.14$ 0.00$ 10/17/13 SUB-TOTAL 970,658.08$ 107,342.20$ 863,315.88$ 17,266.32$ 6,474.88$ -$ -$ 23,741.19$ 0.00$ September Quarterly 10 32038810209 ABIGAILE'S TREEHOUSE -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 629095765 Andrew Kilzer - 3909 Tanglewood - Game Day Housing 1,000.00$ 150.00$ 850.00$ 17.00$ 6.38$ -$ -$ 23.38$ 0.00$ 09/26/13 12 32044150996 BENCHLEY'S BUNKHOUSE 1,969.00$ -$ 1,969.00$ 39.38$ 5.32$ -$ -$ 44.70$ -$ 10/15/13 13 13838052747 CASA LOMA MOTEL 30,332.08$ 24,476.71$ 5,855.37$ 117.11$ 43.92$ -$ -$ 161.03$ -$ 10/09/13 14 32040307566 CLARY HOUSE (THE)7,925.00$ -$ 7,925.00$ 158.50$ 59.44$ -$ -$ 217.94$ 0.00$ 10/21/13 15 32017029110 COUNTRY ROADS BED & BREAKFAST 275.00$ -$ 275.00$ 5.50$ 1.13$ -$ -$ 6.63$ -$ 10/15/13 Includes July/Aug sales no Sept sales per vendor 16 32017044333 EL CAMINO MOTEL 8,770.00$ 1,193.33$ 7,576.67$ 151.53$ 56.83$ -$ -$ 208.36$ 0.00$ 10/02/13 17 13838052739 HOLIDAY PLAZA MOTEL 16,754.53$ 10,210.53$ 6,544.00$ 130.88$ 49.08$ -$ -$ 179.95$ (0.01)$ 10/09/13 18 32033701064 LINK HOUSE (THE) - Enterprise Concepts Inc 3,375.00$ -$ 3,375.00$ 67.50$ 25.31$ -$ -$ 92.81$ (0.00)$ 10/07/13 19 17603861992 MESSINA HOF WINE CELLARS INC 69,047.12$ 395.00$ 68,652.12$ 1,373.04$ 165.32$ -$ -$ 1,538.36$ (0.00)$ 10/23/13 Includes July/Aug sales no Sept sales per vendor 20 32051796509 Michael Alexander - Game Day Housing 950.00$ -$ 950.00$ 19.00$ 7.13$ -$ -$ 26.13$ 0.00$ 10/13/13 21 455-91-3265 Michelle Saragosa - 515 Wayside - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 742983263 MILTON PARKER HOME 5,195.00$ -$ 5,195.00$ 103.90$ 38.96$ -$ -$ 142.86$ (0.00)$ 10/16/13 23 32037130633 RELAX INN 53,699.07$ 13,138.03$ 40,561.04$ 811.23$ 304.21$ -$ -$ 1,115.44$ 0.00$ 10/15/13 24 32017039093 RITCHEY RANCH -$ -$ -$ -$ -$ -$ -$ -$ -$ 25 ROSS KING - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 26 TEMPORARY OCCOMADATIONS - Game Day Housing 1,400.00$ -$ 1,400.00$ 38.50$ -$ -$ -$ 38.50$ -$ 09/19/13 Includes July/Aug sales no Sept sales per vendor 27 3239159465 TRADITIONS CLUB 34,201.68$ -$ 34,201.68$ 684.03$ 256.52$ -$ -$ 940.55$ (0.00)$ 10/23/13 28 32020345560 VICTORY ROSE BED AND BREAKFAST 2,565.00$ -$ 2,565.00$ 51.30$ 19.24$ -$ -$ 70.54$ 0.00$ 10/04/13 29 WINCHESTER PROPERTY - Game Day Housing 12,006.50$ 1,349.00$ 10,657.50$ 213.15$ 79.93$ -$ -$ 293.08$ (0.00)$ 09/23/13 SUB-TOTAL 249,464.98$ 50,912.60$ 198,552.38$ 3,981.56$ 1,118.72$ -$ -$ 5,100.26$ (0.00)$ TOTAL 1,220,123.06$ 158,254.80$ 1,061,868.26$ 21,247.87$ 7,593.60$ -$ -$ 28,841.45$ (0.00)$ CITY OF COLLEGE STATION Tax Exemptions Total Taxable Amount of Amount of Penalty @ Adjustments Total Amount Over/ Ck. Date September Monthly Gross Rcts Claimed Receipts 2% Tax .75% Tax 5%Due Paid Under Paid 30 12009320537 COMFORT SUITES -Aggieland (TINWOODS)133,335.05$ 422.05$ 132,913.00$ 2,658.26$ 996.85$ -$ -$ 3,655.11$ 0.00$ 09/30/13 31 12025695540 COMFORT SUITES-University Drive 161,167.01$ -$ 161,167.01$ 3,223.34$ 1,208.75$ -$ -$ 4,432.09$ (0.00)$ 10/04/13 32 261555360 COUNTRY INN & SUITES 156,517.52$ 7,037.00$ 149,480.52$ 2,989.61$ 1,121.10$ -$ -$ 4,110.71$ (0.00)$ 10/01/13 33 16113673509 COURTYARD BY MARRIOTT 343,954.06$ 4,258.00$ 339,696.06$ 6,793.92$ 2,547.72$ -$ -$ 9,341.64$ (0.00)$ 10/24/13 34 17426558817 DAYS INN (OVIVI)125,497.03$ 3,997.40$ 121,499.63$ 2,429.99$ 911.25$ -$ (656.16)$ 3,997.40$ 0.00$ 10/20/13 $656.16 refund for overpayment 35 32007499646 ECONOLODGE /INN @ CHIMNEY HILL 165,244.37$ 5,659.66$ 159,584.71$ 3,191.69$ 1,196.89$ -$ -$ 4,388.58$ 0.00$ 10/15/13 36 12038597329 EZ TRAVEL INN 77,519.84$ 6,450.00$ 71,069.84$ 1,421.40$ 533.02$ -$ -$ 1,954.42$ (0.00)$ 10/08/13 37 32042894819 FOUR POINTS BY SHERATON 268,118.20$ 1,772.02$ 266,346.18$ 5,326.92$ 1,997.60$ -$ -$ 7,324.52$ 0.00$ 10/31/13 38 12000910716 HAMPTON INN & SUITES 253,063.34$ 2,375.34$ 250,688.00$ 5,013.76$ 1,880.16$ -$ -$ 6,893.92$ -$ 10/26/13 39 16218350623 HAMPTON INN-COLLEGE STATION (W2007 EQI CS)401,651.55$ -$ 401,651.55$ 8,033.03$ 3,012.39$ -$ -$ 11,045.42$ 0.00$ 10/17/13 40 32044336785 HAWTHORN SUITES 248,850.18$ 2,141.09$ 246,709.09$ 4,934.18$ 1,850.32$ -$ -$ 6,784.50$ 0.00$ 10/15/13 41 32042475148 HILTON COLLEGE STATION 1,261,381.00$ 1,479.08$ 1,259,901.92$ 25,198.04$ 9,449.26$ -$ -$ 34,647.30$ (0.00)$ 10/23/13 42 12003226284 HOLIDAY INN & SUITES AGGIELAND (LIBERTY)-$ -$ -$ -$ -$ -$ -$ -$ -$ 43 17429407145 HOLIDAY INN EXPRESS INN & SUITES (RAZI) 261,836.89$ 9,530.00$ 252,306.89$ 5,046.14$ 1,892.30$ -$ -$ 6,938.44$ 0.00$ 10/26/13 44 19001765981 HOMEWOOD SUITES BY HILTON 289,061.77$ 71,527.00$ 217,534.77$ 4,350.70$ 1,631.51$ -$ -$ 5,982.21$ 0.00$ 10/22/13 45 17427125673 HOWARD JOHNSON EXPRESS 88,011.97$ 1,239.26$ 86,772.71$ 1,735.45$ 650.80$ -$ -$ 2,386.25$ 0.00$ 10/20/13 46 32018645815 HYATT PLACE 323,686.18$ 92.73$ 323,593.45$ 6,471.87$ 2,426.95$ -$ -$ 8,898.82$ 0.00$ 10/15/13 47 12011662835 KNIGHTS INN 122,402.91$ 3,980.08$ 118,422.83$ 2,368.46$ 888.17$ -$ -$ 3,256.63$ 0.00$ 10/20/13 48 12040439692 LA QUINTA INN #539 -$ -$ -$ -$ -$ -$ -$ -$ -$ 49 12631615684 MANOR INN (CSTX Hotels)155,225.35$ 5,495.50$ 149,729.85$ 2,994.62$ 1,122.98$ -$ -$ 4,117.60$ -$ 10/08/13 50 17701164877 MOTEL 6 #362 (G6 Hospitality)-$ -$ -$ -$ -$ -$ -$ -$ -$ 51 NATIONAL CORPORATE HOUSING -$ -$ -$ -$ -$ -$ -$ -$ -$ 10/01/13 52 32018552169 QUALITY INN / SUITES -$ -$ -$ -$ -$ -$ -$ -$ -$ 53 32039207017 RAMADA INN (New @ Earl Rudder) 151,410.07$ -$ 151,410.07$ 3,028.20$ 1,135.58$ -$ -$ 4,163.78$ 0.00$ 10/10/13 54 12058696969 RESIDENCE INN BY MARRIOTT 318,874.78$ 39,685.90$ 279,188.88$ 5,583.78$ 2,093.92$ -$ -$ 7,677.70$ -$ 10/22/13 55 15623443957 SUPER 8 MOTEL 121,317.08$ 309.95$ 121,007.13$ 2,420.14$ 907.55$ -$ -$ 3,327.69$ -$ 10/15/13 56 12024354537 TOWNPLACE SUITES B/CS 253,518.00$ 44,801.00$ 208,717.00$ 4,174.34$ 1,565.38$ -$ -$ 5,739.72$ 0.00$ 10/18/13 57 17426218099 VINEYARD COURT EXECUTIVE SUITE 134,713.56$ 19,482.65$ 115,230.91$ 2,304.62$ 864.23$ -$ -$ 3,168.85$ (0.00)$ 10/18/13 SUB-TOTAL 5,816,357.71$ 231,735.71$ 5,584,622.00$ 111,692.46$ 41,884.68$ -$ (656.16)$ 154,233.30$ -$ September Quarterly 58 12604899018 7F LAND AND CATTLE CO LODGE 23,609.00$ 8,775.00$ 14,834.00$ 296.68$ 111.26$ -$ -$ 407.94$ 0.00$ 10/25/13 59 32034711815 AGGIE B&B FINDER (incl.Campus Close + 15 others)-$ -$ -$ -$ -$ -$ -$ -$ -$ 60 32006925955 AGGIELAND COTTAGE BED & BREAKFAST 1,695.00$ -$ 1,695.00$ 33.90$ 12.71$ -$ -$ 46.61$ (0.00)$ 10/01/13 61 32039393650 B&B AT WHISPERING OAKS, LLC 1,604.00$ -$ 1,604.00$ 32.08$ 12.03$ -$ -$ 44.11$ -$ 10/18/13 62 BIRDHAVEN GUESTHOUSE - Game Day Housing 2,578.87$ -$ 2,578.87$ 51.58$ 9.52$ -$ -$ 61.78$ 0.68$ 10/20/13 Includes July/Aug sales no Sept sales per vendor 63 465876215 Blake Alldredge - Game Day Housing 1,100.00$ -$ 1,100.00$ 22.00$ 8.25$ -$ -$ 30.25$ -$ 10/08/13 64 32018884356 CASITA DE CRUZITA 1,050.00$ -$ 1,050.00$ 21.00$ 7.88$ -$ -$ 28.88$ 0.00$ 09/30/13 65 32052085282 CC PROPERTIES - 43 Pamela Lane - Game Day Housing 3,063.38$ 259.28$ 2,804.10$ 56.08$ 21.03$ -$ -$ 77.11$ (0.00)$ 09/30/13 66 32011642827 CODY'S QUARTERS / BOLERO HOUSE-Sampson -$ -$ -$ -$ -$ -$ -$ -$ -$ Includes July/Aug sales no Sept sales per vendor 67 32011847574 CREEKVIEW COTTAGE /V.Woodcock -$ -$ -$ -$ -$ -$ -$ -$ -$ Includes July/Aug sales no Sept sales per vendor 68 32047920627 Debbie Anderson - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 10/16/13 69 32031726196 A GARDEN GATE - Martine - Game Day Housing 1,400.00$ -$ 1,400.00$ 28.00$ -$ -$ -$ 28.00$ -$ 10/22/13 Includes July/Aug sales no Sept sales per vendor 70 32015740809 GARDEN TOWER-Bienski -$ -$ -$ -$ -$ -$ -$ -$ -$ Includes July/Aug sales no Sept sales per vendor 71 32044747858 HOME AWAY FROM HOME 5,875.00$ -$ 5,875.00$ 117.50$ 44.06$ -$ -$ 161.56$ (0.00)$ 10/10/13 72 462-89-6492 Kevin Hodge - 4003 Stony Creek Ln - Game Day Housing 1,200.00$ -$ 1,200.00$ 24.00$ 9.00$ -$ -$ 33.00$ -$ 10/20/13 73 Jerry Livingston - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 74 Joanna Ludlow - 2500 Savannah Ct. - Game Day Housing -$ -$ -$ -$ -$ -$ -$ -$ -$ 75 458891657 Mark Mangum - 2203 Carlisle Ct - Game Day Housing 1,600.00$ -$ 1,600.00$ 32.00$ 12.00$ -$ -$ 44.00$ -$ 10/18/13 76 32041079180 MYRTLE ESTATES (Brazos Elite Realty Svcs)6,969.54$ -$ 6,969.54$ 139.39$ 52.27$ -$ -$ 191.66$ (0.00)$ 10/18/13 77 32038902907 PEACH CREEK FARMS BED & BREAKFAST -$ -$ -$ -$ -$ -$ -$ -$ -$ 78 PICTURESQUE PROPERTY - Game Day Housing (5 sites)27,113.32$ 933.33$ 26,179.99$ 523.60$ 62.17$ -$ -$ 585.77$ -$ 10/04/13 Includes July/Aug sales no Sept sales per vendor 79 32017052955 RUDDER-JESSUP HOME -$ -$ -$ -$ -$ -$ -$ -$ -$ Includes July/Aug sales no Sept sales per vendor 80 32017385322 SHEPHERD'S WAY BED & BREAKFAST 600.00$ -$ 600.00$ 12.00$ -$ -$ -$ 12.00$ -$ Includes July/Aug sales no Sept sales per vendor 81 11135895297 SHP - THE CALLAWAY HOUSE LP -$ -$ -$ -$ -$ -$ -$ -$ -$ 82 32037817346 STAR OF THE WOODS BED & BREAKFAST 1,430.00$ -$ 1,430.00$ 28.60$ 10.73$ -$ -$ 39.33$ 0.00$ 10/21/13 83 SQUARE 1 LOFT APT - (R. Pankey) - Game Day Housing 6,655.82$ -$ 6,655.82$ 133.12$ 49.92$ -$ -$ 183.04$ 0.00$ 10/01/13 84 17460005311 TAMU - MSC GUEST ROOMS 36,992.00$ -$ 36,992.00$ 739.84$ 277.44$ 36.99$ -$ 1,017.28$ -$ 10/23/13 85 32018210826 THE LOFT AT SOUTHGATE - Harrison -$ -$ -$ -$ -$ -$ -$ -$ -$ Includes July/Aug sales no Sept sales per vendor 86 32007700035 THE NEST-BED,BREAKFAST & SPA 5,023.00$ -$ 5,023.00$ 100.46$ 37.67$ -$ -$ 138.13$ (0.00)$ 10/08/13 87 32007424958 VICTORIAN OAKS - CLOSED -$ -$ -$ -$ -$ -$ -$ -$ -$ SUB-TOTAL 129,558.93$ 9,967.61$ 119,591.32$ 2,391.83$ 737.94$ 36.99$ -$ 3,130.45$ 0.68$ TOTAL 5,945,916.64$ 241,703.32$ 5,704,213.32$ 114,084.29$ 42,622.62$ 36.99$ (656.16)$ 157,363.75$ 0.68$ SEPTEMBER 2013 GRAND TOTAL 7,166,039.70$ 399,958.12$ 6,766,081.58$ 135,332.16$ 50,216.22$ 36.99$ (656.16)$ 186,205.20$ 0.68$ (514.94)$ 49,701.28$ SEPTEMBER 2013 HOTEL OCCUPANCY REPORT 10/03 University Inn sent in the H.O.T. taxes but not the Venue tax - called & they sent the venue payment in Novemeber. It will be inclued with the next payment.                 Attachment B      1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-357 Name:Emergency Management Plan Status:Type:Resolution Consent Agenda File created:In control:3/28/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Presentation, possible action and discussion regarding the approval of a resolution approving the Emergency Management Plan, dated April 2014. Sponsors: Indexes: Code sections: Attachments:Basic Plan - 2014.pdf EMP Res 3-31-14.pdf Action ByDate Action ResultVer. Presentation, possible action and discussion regarding the approval of a resolution approving the Emergency Management Plan, dated April 2014. This Basic Plan outlines our approach to emergency operations, and is applicable to the County and Cities. It provides general guidance for emergency management activities and an overview of our methods of mitigation, preparedness, response, and recovery. The plan describes our emergency response organization and assigns responsibilities for various emergency tasks. This plan is intended to provide a framework for more specific functional annexes that describe in more detail who does what, when, and how. This plan applies to all local officials, departments, and agencies. The primary audience for the document includes our chief elected official(s) and other elected officials, the emergency management staff, department and agency heads and their senior staff members, leaders of local volunteer organizations that support emergency operations, and others who may participate in our mitigation, preparedness, response, and recovery efforts. Relationship to Strategic Goals: ··Good Governance ··Core Services and Infrastructure ··Sustainable City Recommendation(s): Staff recommends approval of the resolution. Budget & Financial Summary: College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-357,Version:1 N/A Attachments: Resolution Emergency Management Plan College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ Ver 2.0 05/05 EMERGENCY MANAGEMENT PLAN FOR BRAZOS COUNTY, TEXAS A&M UNIVERSITY AND THE CITIES OF BRYAN, COLLEGE STATION, KURTEN AND WIXON VALLEY APRIL 2014 Ver 2.0 BP-i 05/05 APPROVAL & IMPLEMENTATION The Brazos County Interjurisdictional Emergency Management Plan This emergency management plan is hereby approved. This plan is effective immediately and supersedes all previous editions. County Judge, Brazos County Date Mayor, City of Bryan Date Mayor, City of College Station Date Mayor, City of Kurten Date Mayor, City of Wixon Valley Date V.P for Facilities, Texas A&M University Date Ver 2.0 BP-ii 05/05 RECORD OF CHANGES Basic Plan Change # Date of Change Change Entered By Date Entered Ver 2.0 BP-iii 05/05 TABLE OF CONTENTS BASIC PLAN I. AUTHORITY ........................................................................................................................ 1 A. Federal ........................................................................................................................... 1 B. State ............................................................................................................................... 1 C. Local .............................................................................................................................. 1 II. PURPOSE ........................................................................................................................... 2 III. EXPLANATION OF TERMS ................................................................................................ 2 A. Acronyms ....................................................................................................................... 2 B. Definitions ...................................................................................................................... 2 IV. SITUATION AND ASSUMPTIONS ...................................................................................... 5 A. Situation ......................................................................................................................... 5 B. Assumptions ................................................................................................................... 6 V. CONCEPT OF OPERATIONS ............................................................................................. 6 A. Objectives ...................................................................................................................... 6 B. General .......................................................................................................................... 6 C. Operational Guidance .................................................................................................... 8 D. Incident Command System (ICS) ................................................................................... 9 E. ICS - EOC Interface ........................................................................................................ 9 F. State, Federal & Other Assistance ................................................................................10 G. Emergency Authorities ..................................................................................................11 H. Actions by Phases of Emergency Management .............................................................12 VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ...................................... 13 A. Organization ..................................................................................................................13 B. Assignment of Responsibilities ......................................................................................14 VII. DIRECTION AND CONTROL ............................................................................................ 24 A. General .........................................................................................................................24 B. Emergency Facilities .....................................................................................................25 C. Line of Succession ........................................................................................................26 VIII. READINESS LEVELS ....................................................................................................... 27 IX. ADMINISTRATION AND SUPPORT ................................................................................. 29 A. Agreements and Contracts ............................................................................................29 B. Reports ..........................................................................................................................30 2. Preservation of Records ................................................................................................31 D. Training .........................................................................................................................31 E. Consumer Protection .....................................................................................................31 F. Post-Incident and Exercise Review ...............................................................................31 Ver 2.0 BP-iv 05/05 X. PLAN DEVELOPMENT AND MAINTENANCE ................................................................. 32 A. Plan Development .........................................................................................................32 B. Distribution of Planning Documents ...............................................................................32 C. Review ..........................................................................................................................32 D. Update...........................................................................................................................32 ATTACHMENTS ATTACHMENT 1: Distrubution List ......................................................................................1-1 ATTACHMENT 2: References ...............................................................................................2-1 ATTACHMENT 3: Organization for Emergency Management ............................................3-1 ATTACHMENT 4: Emergency Management Functional Responsibilities ..........................4-1 ATTACHMENT 5: Annex Assignments ................................................................................5-1 ATTACHMENT 6: Summary of Agreements & Contracts ...................................................6-1 ATTACHMENT 7: National Incident Management System Summary ................................7-1 ANNEXES (distributed under separate cover) Annex A – Warning ................................................................................................................ A-1 Annex B – Communications ................................................................................................... B-1 Annex C – Shelter & Mass Care ............................................................................................ C-1 Annex D – Radiological Protection ......................................................................................... D-1 Annex E – Evacuation ............................................................................................................ E-1 Annex F – Firefighting ............................................................................................................ F-1 Annex G – Law Enforcement ................................................................................................. G-1 Annex H – Health & Medical Services .................................................................................... H-1 Annex I – Public Information ................................................................................................. I-1 Annex J – Recovery ............................................................................................................... J-1 Annex K – Public Works & Engineering ................................................................................. K-1 Annex L – Energy & Utilities ................................................................................................... L-1 Annex M – Resource Management ........................................................................................ M-1 Annex N – Direction & Control ............................................................................................... N-1 Annex O – Human Services ................................................................................................... O-1 Annex P – Hazard Mitigation .................................................................................................. P-1 Annex Q – Hazardous Materials & Oil Spill Response ........................................................... Q-1 Annex R – Search & Rescue .................................................................................................. R-1 Annex S – Transportation ...................................................................................................... S-1 Annex T – Donations Management ........................................................................................ T-1 Annex U – Legal .................................................................................................................... U-1 Annex V – Terrorist Incident Response .................................................................................. V-1 Ver 2.0 BP-1 05/05 BASIC PLAN I. AUTHORITY A. Federal 1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 U.S.C. 5121 2. Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116 3. Emergency Management and Assistance, 44 CFR 4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120 5. Homeland Security Act of 2002 6. Homeland Security Presidential Directive. HSPD-5, Management of Domestic Incidents 7. Homeland Security Presidential Directive, HSPD-3, Homeland Security Advisory System 8. National Incident Management System 9. National Response Plan 10. National Strategy for Homeland Security, July 2002 11. Nuclear/Radiological Incident Annex of the National Response Plan B. State 1. Government Code, Chapter 418 (Emergency Management) 2. Government Code, Chapter 421 (Homeland Security) 3. Government Code, Chapter 433 (State of Emergency) 4. Government Code, Chapter 791 (Inter-local Cooperation Contracts) 5. Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact) 6. Executive Order of the Governor Relating to Emergency Management 7. Executive Order of the Governor Relating to the National Incident Management System 8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management) 9. The Texas Homeland Security Strategic Plan, Parts I and II, December 15, 2003 10. The Texas Homeland Security Strategic Plan, Part III, February 2004 C. Local 1. College Station City Ordinance # 3180, dated May 18, 2009. 2. Bryan City Ordinance # 621, dated August 11, 1986. 3. Wixon Valley City Ordinance # 108, dated August 7, 1987. 4. Kurten City Ordinance #11, dated March 27, 2003 5. Brazos County Commissioner’s Court Order dated October 8, 1984. 6. Interjurisdictional Joint Resolution # 9-25-97-6-b among the County of Brazos and the Cities of College Station, Bryan, Kurten and Wixon Valley dated August 15, 1997; and September 16, 2003. 7. Inter-local Agreements & Contracts. See the summary in Attachment 6. Ver 2.0 BP-2 05/05 II. PURPOSE This Basic Plan outlines our approach to emergency operations, and is applicable to the County and Cities. It provides general guidance for emergency management activities and an overview of our methods of mitigation, preparedness, response, and recovery. The plan describes our emergency response organization and assigns responsibilities for various emergency tasks. This plan is intended to provide a framework for more specific functional annexes that describe in more detail who does what, when, and how. This plan applies to all local officials, departments, and agencies. The primary audience for the document includes our chief elected official(s) and other elected officials, the emergency management staff, department and agency heads and their senior staff members, leaders of local volunteer organizations that support emergency operations, and others who may participate in our mitigation, preparedness, response, and recovery efforts. III. EXPLANATION OF TERMS A. Acronyms AAR After Action Report ARC American Red Cross CFR Code of Federal Regulations DDC Disaster District Committee DHS Department of Homeland Security EMC Emergency Management Coordinator EOC Emergency Operations or Operating Center FBI Federal Bureau of Investigation FEMA Federal Emergency Management Agency Hazmat Hazardous Material HSPD-5 Homeland Security Presidential Directive 5 ICP Incident Command Post ICS Incident Command System IP Improvement Plan JFO Joint Field Office JIC Joint Information Center NIMS National Incident Management System NRF National Response Framework OSHA Occupational Safety & Health Administration PIO Public Information Officer SOGs Standard Operating Guidelines SOC State Operations Center TRRN Texas Regional Response Network TSA The Salvation Army B. Definitions 1. Area Command (Unified Area Command). An organization established (1) to oversee the management of multiple incidents that are each being managed by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Sets overall strategy and Ver 2.0 BP-3 05/05 priorities, allocates critical resources according to priorities, ensures that incidents are properly managed, and ensures that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multijurisdictional. 2. Disaster District. Disaster Districts are regional state emergency management organizations mandated by the Executive Order of the Governor relating to Emergency Management whose boundaries parallel those of Highway Patrol Districts and Sub- Districts of the Texas Department of Public Safety. 3. Disaster District Committee. The DDC consists of a Chairperson (the local Highway Patrol captain or command lieutenant), and agency representatives that mirror the membership of the State Emergency Management Council. The DDC Chairperson, supported by committee members, is responsible for identifying, coordinating the use of, committing, and directing state resources within the district to respond to emergencies. 4. Emergency Operations Center. Specially equipped facilities from which government officials exercise direction and control and coordinate necessary resources in an emergency situation. 5. Public Information. Information that is disseminated to the public via the news media before, during, and/or after an emergency or disaster. 6. Emergency Situations. As used in this plan, this term is intended to describe a range of occurrences, from a minor incident to a catastrophic disaster. It includes the following: a. Incident. An incident is a situation that is limited in scope and potential effects. Characteristics of an incident include: 1) Involves a limited area and/or limited population. 2) Evacuation or in-place sheltering is typically limited to the immediate area of the incident. 3) Warning and public instructions are provided in the immediate area, not community-wide. 4) One or two local response agencies or departments acting under an incident commander normally handle incidents. Requests for resource support are normally handled through agency and/or departmental channels. 5) May require limited external assistance from other local response agencies or contractors. 6) For the purposes of the NRP, incidents include the full range of occurrences that require an emergency response to protect life or property. b. Emergency. An emergency is a situation that is larger in scope and more severe in terms of actual or potential effects than an incident. Characteristics include: 1) Involves a large area, significant population, or important facilities. 2) May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. 3) May require community-wide warning and public instructions. 4) Requires a sizable multi-agency response operating under an incident commander. Ver 2.0 BP-4 05/05 5) May require some external assistance from other local response agencies, contractors, and limited assistance from state or federal agencies. 6) The EOC will be activated to provide general guidance and direction, coordinate external support, and provide resource support for the incident. 7) For the purposes of the NRP, an emergency (as defined by the Stafford Act) is “any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of catastrophe in any part of the United States.” c. Disaster. A disaster involves the occurrence or threat of significant casualties and/or widespread property damage that is beyond the capability of the local government to handle with its organic resources. Characteristics include: 1) Involves a large area, a sizable population, and/or important facilities. 2) May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. 3) Requires community-wide warning and public instructions. 4) Requires a response by all local response agencies operating under one or more incident commanders. 5) Requires significant external assistance from other local response agencies, contractors, and extensive state or federal assistance. 6) The EOC will be activated to provide general guidance and direction, provide emergency information to the public, coordinate state and federal support, and coordinate resource support for emergency operations. 7) For the purposes of the NRP, a major disaster (as defined by the Stafford Act) is any catastrophe, regardless of the cause, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster federal assistance. d. Catastrophic Incident. For the purposes of the NRP, this term is used to describe any natural or manmade occurrence that results in extraordinary levels of mass casualties, property damage, or disruptions that severely affect the population, infrastructure, environment, economy, national morale, and/or government functions. An occurrence of this magnitude would result in sustained national impacts over prolonged periods of time, and would immediately overwhelm local and state capabilities. All catastrophic incidents are Incidents of National Significance. 7. Hazard Analysis. A document, published separately from this plan, that identifies the local hazards that have caused or possess the potential to adversely affect public health and safety, public or private property, or the environment. 8. Hazardous Material (Hazmat). A substance in a quantity or form posing an unreasonable risk to health, safety, and/or property when manufactured, stored, or transported. The substance, by its nature, containment, and reactivity, has the capability for inflicting harm during an accidental occurrence. Is toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer, and poses a threat to health and the environment when improperly managed (Includes toxic substances, certain infectious agents, radiological materials, and other related materials such as oil, used oil, petroleum products, and industrial solid waste substances). Ver 2.0 BP-5 05/05 9. Incident of National Significance. An actual or potential high-impact event that requires a coordinated and effective response by and appropriate combination of federal, state, local, tribal, nongovernmental, and/or private sector entities in order to save lives and minimize damage, and provide the basis for long-term communication recovery and mitigation activities. 10. Inter-local agreements. Arrangements between governments and/or organizations, either public or private, for reciprocal aid and assistance during emergency situations where the resources of a single jurisdiction or organization are insufficient or inappropriate for the tasks that must be performed to control the situation. Commonly referred to as mutual aid agreements. 11. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance Act authorizes federal agencies to undertake special measures designed to assist the efforts of states in expediting the rendering of aid, assistance, emergency ser vices, and reconstruction and rehabilitation of areas devastated by disaster. 12. Standard Operating Guidelines. Approved methods for accomplishing a task or set of tasks. SOGs are typically prepared at the department or agency level. IV. SITUATION AND ASSUMPTIONS A. Situation Brazos County is exposed to many hazards, all of which have the potential for disrupting the community, causing casualties, and damaging or destroying public or private property. A summary of our major hazards is provided in Figure 1. More detailed information is provided in our Hazard Analysis, published separately. Figure 1 HAZARD SUMMARY Likelihood of Occurrence* Estimated Impact on Public Health & Safety Estimated Impact on Property Hazard Type: (See below) Limited Moderate Major Limited Moderate Major Natural Drought LIKELY MODERATE MODERATE Earthquake UNLIKELY LIMITED LIMITED Flash Flooding LIKELY MODERATE MODERATE Flooding (river) LIKELY MODERATE MODERATE Hurricane OCCASIONAL LIMITED LIMITED Subsidence UNLIKELY LIMITED LIMITED Tornado LIKELY MAJOR MAJOR Wildfire LIKELY MODERATE MODERATE Winter Storm LIKELY MODERATE MODERATE Technological Dam Failure OCCASIONAL MODERATE MODERATE Energy/Fuel Shortage OCCASIONAL MODERATE LIMITED Hazmat/Oil Spill (fixed site) OCCASIONAL MODERATE MODERATE Ver 2.0 BP-6 05/05 Hazmat/Oil Spill (transport) LIKELY MODERATE MODERATE Major Structural Fire HIGHLY LIKELY MODERATE MAJOR Nuclear Facility Incident UNLIKELY MODERATE MODERATE Water System Failure OCCASIONAL MODERATE MODERATE Electrical System Failure LIKELY MODERATE MODERATE Security Civil Disorder UNLIKELY MODERATE MODERATE Enemy Military Attack UNLIKELY MAJOR MAJOR Terrorism UNLIKELY MAJOR MAJOR * Likelihood of Occurrence: Unlikely, Occasional, Likely, or Highly Likely B. Assumptions 1. Brazos County will continue to be exposed to and subject to the impact of the hazards described above and as well as lesser hazards and others that may develop in the future. 2. It is possible for a major disaster to occur at any time and at any place. In many cases, dissemination of warning to the public and implementation of increased readiness measures may be possible. However, some emergency situations occur with little or no warning. 3. Outside assistance will be available in most emergency situations, affecting our county. Since it takes time to summon external assistance, it is essential for us to be prepared to carry out the initial emergency response on an independent basis. 4. Proper mitigation actions, such as floodplain management and fire inspections and building inspections, can prevent or reduce disaster-related losses. Detailed emergency planning, training of emergency responders and other personnel, and conducting periodic emergency drills and exercises can improve our readiness to deal with emergency situations. V. CONCEPT OF OPERATIONS A. Objectives The objectives of our emergency management program are to protect public health and safety and preserve public and private property. B. General 1. It is our responsibility to protect public health and safety and preserve property from the effects of hazardous events. We have the primary role in identifying and mitigating hazards, preparing for and responding to, and managing the recovery from emergency situations that affect our community. 2. It is impossible for government to do everything that is required to protect the lives and property of our population. Our citizens have the responsibility to prepare themselves Ver 2.0 BP-7 05/05 and their families to cope with emergency situations and manage their affairs and property in ways that will aid the government in managing emergencies. We will assist our citizens in carrying out these responsibilities by providing public information and instructions prior to and during emergency situations. 3. Local government is responsible for organizing, training, and equipping local emergency responders and emergency management personnel, providing appropriate emergency facilities, providing suitable warning and communications systems, and for contracting for emergency services. The state and federal governments offer programs that provide some assistance with portions of these responsibilities. 4. To achieve our objectives, we have organized an emergency management program that is both integrated (employs the resources of government, organized volunteer groups, and businesses) and comprehensive (addresses mitigation, preparedness, response, and recovery). This plan is one element of our preparedness activities. 5. This plan is based on an all-hazard approach to emergency planning. It addresses general functions that may need to be performed during any emergency situation and is not a collection of plans for specific types of incidents. For example, the warning annex addresses techniques that can be used to warn the public during any emergency situation, whatever the cause. 6. Departments and agencies tasked in this plan are expected to develop and keep current standard operating procedures that describe how emergency tasks will be performed. Departments and agencies are charged with ensuring the training and equipment necessary for an appropriate response are in place. 7. This plan is based upon the concept that the emergency functions that must be performed by many departments or agencies generally parallel some of their normal day-to-day functions. To the extent possible, the same personnel and material resources used for day-to-day activities will be employed during emergency situations. Because personnel and equipment resources are limited, some routine functions that do not contribute directly to the emergency may be suspended for the duration of an emergency. The personnel, equipment, and supplies that would normally be required for those functions will be redirected to accomplish emergency tasks. 8. We have adopted the National Incident Management System (NIMS) in accordance with the President’s Homeland Security Directive (HSPD)-5. Our adoption of NIMS will provide a consistent approach to the effective management of situations involving natural or man-made disasters, or terrorism. NIMS allows us to integrate our response activities using a set of standardized organizational structures designed to improve interoperability between all levels of government, private sector, and nongovernmental organizations. 9. This plan, in accordance with the National Response Framework (NRF), is an integral part of the national effort to prevent, and reduce America’s vulnerability to terrorism, major disasters, and other emergencies, minimize the damage and recover from attacks, major disasters, and other emergencies that occur. In the event of an Incident of National Significance, as defined in HSPD-5, we will integrate all operations with all Ver 2.0 BP-8 05/05 levels of government, private sector, and nongovernmental organizations through the use of NRF coordinating structures, processes, and protocols. C. Operational Guidance We will employ the six components of the NIMS in all operations, which will provide a standardized framework that facilitates our operations in all phases of emergency management. Attachment 7 provides further details of the NIMS. 1. Initial Response. Our emergency responders are likely to be the first on the scene of an emergency situation. They will normally take charge and remain in charge of t he incident until it is resolved or others who have legal authority to do so assume responsibility. They will seek guidance and direction from our local officials and seek technical assistance from state and federal agencies and industry where appropriate. 2. Implementation of ICS a. The first local emergency responder to arrive at the scene of an emergency situation will implement the incident command system and serve as the incident commander until relieved by a more senior or more qualified individual. Th e incident commander will establish an incident command post (ICP) and provide an assessment of the situation to local officials, identify response resources required, and direct the on- scene response from the ICP. b. For some types of emergency situations, a specific incident scene may not exist in the initial response phase and the EOC may accomplish initial response actions, such as mobilizing personnel and equipment and issuing precautionary warning to the public. As the potential threat becomes more clearly and a specific impact site (or sites) identified, an incident command post may be established, and direction and control of the response transitioned to the Incident Commander. 3. Source and Use of Resources. a. We will use our own resources, all of which meet the requirements for resource management in accordance with the NIMS, to respond to emergency situations, purchasing supplies and equipment if necessary, and request assistance if our resources are insufficient or inappropriate. §418.102 of the Government Code provides that the county should be the first channel through which a municipality requests assistance when its resources are exceeded. If additional resources are required, we will: 1) Summon those resources available to us pursuant to inter-local agreements. See Attachment 6 to this plan, which summarizes the inter-local agreements and identifies the officials authorized to request those resources. 2) Summon emergency service resources that we have contracted for. See Attachment 6. 3) Request assistance from volunteer groups active in disasters. 4) Request assistance from industry or individuals who have resources needed to deal with the emergency situation. Ver 2.0 BP-9 05/05 b. When external agencies respond to an emergency situation within our jurisdiction, we expect them to conform to the guidance and direction provided by our incident commander, which will be in accordance with the NIMS. D. Incident Command System (ICS) 1. We intend to employ ICS, an integral part of the NIMS, in managing emergencies. ICS is both a strategy and a set of organizational arrangements for directing and controlling field operations. It is designed to effectively integrate resources from different agencies into a temporary emergency organization at an incident site that can expand and contract with the magnitude of the incident and resources on hand. A summary of ICS is provided in Attachment 7. 2. The incident commander is responsible for carrying out the ICS function of command -- managing the incident. The four other major management activities that form the basis of ICS are operations, planning, logistics, and finance/administration. For small-scale incidents, the incident commander and one or two individuals may perform all of these functions. For larger incidents, a number of individuals from different departments or agencies may be assigned to separate staff sections charged with those functions. 3. An incident commander using response resources from one or two departments or agencies can handle the majority of emergency situations. Departments or agencies participating in this type of incident response will normally obtain support through their own department or agency. 4. In emergency situations where other jurisdictions or the state or federal government are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified or Area Command structure. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. Attachment 7 provides additional information on Unified and Area Commands. E. ICS - EOC Interface 1. For major emergencies and disasters, the Emergency Operations Center (EOC) will be activated. When the EOC is activated, it is essential to establish a division of responsibilities between the incident command post and the EOC. A general division of responsibilities is outlined below. It is essential that a precise division of responsibilities be determined for specific emergency operations. 2. The incident commander is generally responsible for field operations, including: a. Isolating the scene. b. Directing and controlling the on-scene response to the emergency situation and managing the emergency resources committed there. c. Warning the population in the area of the incident and providing emergency instructions/information to them. d. Determining and implementing protective measures (evacuation or shelter-in-place) for the population in the immediate area of the incident and for emergency responders at the scene. Ver 2.0 BP-10 05/05 e. Implementing traffic control arrangements in and around the incident scene. f. Requesting additional resources from the EOC. 3. The EOC is generally responsible for: a. Providing resource support for the incident command operations. b. Issuing community-wide warning. c. Issuing instructions and providing information to the general public. d. Organizing and implementing large-scale evacuation. e. Organizing and implementing shelter and mass care arrangements for evacuees. f. Coordinating traffic control for large-scale evacuations. g. Requesting assistance from the State and other external sources. 4. In some large-scale emergencies or disasters, emergency operations with different objectives may be conducted at geographically separated scenes. In such situations, more than one incident command operation may be established. If this situation occurs, a transition to an Area Command or a Unified Area Command is desirable, and the allocation of resources to specific field operations will be coordinated through the EOC. F. State, Federal & Other Assistance 1. State & Federal Assistance a. If local resources are inadequate to deal with an emergency situation, we will request assistance from the State. State assistance furnished to local governments is intended to supplement local resources and not substitute for such resources, including mutual aid resources, equipment purchases or leases, or resources covered by emergency service contracts. As noted previously, cities must request assistance from their county before requesting state assistance. b. Requests for state assistance should be made to the Disaster District Committee (DDC) Chairperson, who is located at the Department of Public Safety District Office in Bryan, TX. See Appendix 3 to Annex M, Resource Management, for a form that can be used to request state assistance. In essence, state emergency assistance to local governments begins at the DDC level and the key person to validate a request for, obtain, and provide that state assistance and support is the DDC Chairperson. A request for state assistance must be made by the chief elected official (the County Judge/Mayor(s)) and may be made by telephone, fax, or teletype. The DDC Chairperson has the authority to utilize all state resources within the district to respond to a request for assistance, with the exception of the National Guard. Use of National Guard resources requires approval of the Governor. c. The Disaster District staff will forward requests for assistance that cannot be satisfied by state resources within the District to the State Operations Center (SOC) in Austin for action. 2. Other Assistance a. If resources required to control an emergency situation are not available within the State, the Governor may request assistance from other states pursuant to a number Ver 2.0 BP-11 05/05 of interstate compacts or from the federal government through the Federal Emergency Management Agency (FEMA). b. For major emergencies and disasters for which a Presidential declaration has been issued, federal agencies may be mobilized to provide assistance to states and local governments. The National Response Framework (NRF) describes the policies, planning assumptions, concept of operations, and responsibilities of designated federal agencies for various response and recovery functions. The Nuclear/Radiological Incident Annex of the NRF addresses the federal response to major incidents involving radioactive materials. c. FEMA has the primary responsibility for coordinating federal disaster assistance. No direct federal disaster assistance is authorized prior to a Presidential emergency or disaster declaration, but FEMA has limited authority to stage initial response resources near the disaster site and activate command and control structures prior to a declaration and the Department of Defense has the authority to commit its resources to save lives prior to an emergency or disaster declaration. See Annex J, Recovery, for additional information on the assistance that may be available during disaster recovery. d. The NRF applies to Stafford and non-Stafford Act incidents and is designed to accommodate not only actual incidents, but also the threat of incidents. Therefore, NRF implementation is possible under a greater range of incidents. G. Emergency Authorities 1. Key federal, state, and local legal authorities pertaining to emergency management are listed in Section I of this plan. 2. Texas statutes and the Executive Order of the Governor Relating to Emergency Management provide local government, principally the chief elected official, with a number of powers to control emergency situations. If necessary, we shall use these powers during emergency situations. These powers include: a. Emergency Declaration. In the event of riot or civil disorder, the County Judge and/or Mayor(s) may request the Governor to issue an emergency declaration for this jurisdiction and take action to control the situation. Use of the emergency declaration is explained in Annex U, Legal. b. Disaster Declaration. When an emergency situation has caused severe damage, injury, or loss of life or it appears likely to do so, the County Judge and/or Mayor(s) may by executive order or proclamation declare a local state of disaster. The County Judge and/or Mayor(s) may subsequently issue orders or proclamations referencing that declaration to invoke certain emergency powers granted the Governor in the Texas Disaster Act on an appropriate local scale in order to cope with the disaster. These powers include: 1) Suspending procedural laws and rules to facilitate a timely response. 2) Using all available resources of government and commandeering private property, subject to compensation, to cope with the disaster. Ver 2.0 BP-12 05/05 3) Restricting the movement of people and occupancy of premises. 4) Prohibiting the sale or transportation of certain substances. 5) Implementing price controls. A local disaster declaration activates the recovery and rehabilitation aspects of this plan. A local disaster declaration is required to obtain state and federal disaster recovery assistance. See Annex U, Legal, for further information on disaster declarations and procedures for invoking emergency powers. c. Authority for Evacuations. State law provides a county judge or mayor with the authority to order the evacuation of all or part of the population from a stri cken or threatened area within their respective jurisdictions. H. Actions by Phases of Emergency Management 1. This plan addresses emergency actions that are conducted during all four phases of emergency management. a. Mitigation We will conduct mitigation activities as an integral part of our emergency management program. Mitigation is intended to eliminate hazards, reduce the probability of hazards causing an emergency situation, or lessen the consequences of unavoidable hazards. Mitigation should be a pre-disaster activity, although mitigation may also occur in the aftermath of an emergency situation with the intent of avoiding repetition of the situation. Our mitigation program is outlined in Annex P, Mitigation. b. Preparedness We will conduct preparedness activities to develop the response capabilities needed in the event an emergency. Among the preparedness activities included in our emergency management program are: 1) Providing emergency equipment and facilities. 2) Emergency planning, including maintaining this plan, its annexes, and appropriate SOGs. 3) Conducting or arranging appropriate training for emergency responders, emergency management personnel, other local officials, and volunteer groups who assist us during emergencies. 4) Conducting periodic drills and exercises to test our plans and training. c. Response We will respond to emergency situations effectively and efficiently. The focus of most of this plan and its annexes is on planning for the response to emergencies. Response operations are intended to resolve an emergency situation while minimizing casualties and property damage. Response activities include warning, Ver 2.0 BP-13 05/05 emergency medical services, firefighting, law enforcement operations, evacuation, shelter and mass care, emergency public information, search and rescue, as well as other associated functions. d. Recovery If a disaster occurs, we will carry out a recovery program that involves both short- term and long-term efforts. Short-term operations seek to restore vital services to the community and provide for the basic needs of the public. Long -term recovery focuses on restoring the community to its normal state. The federal government, pursuant to the Stafford Act, provides the vast majority of disaster recovery assistance. The recovery process includes assistance to individuals, businesses, and to government and other public institutions. Examples of recovery programs include temporary housing, restoration of government services, debris removal, restoration of utilities, disaster mental health services, and reconstruction of damaged roads and bridges. Our recovery program is outlined in Annex J, Recovery. VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. General Most departments and agencies of local government have emergency functions in addition to their normal day-to-day duties. During emergency situations, our normal organizational arrangements are modified to facilitate emergency operations. Our governmental organization for emergencies includes an executive group, emergency services group, and a support services group. Attachment 3 depicts our emergency organization. 2. Executive Group The Executive Group provides guidance and direction for emergency management programs and for emergency response and recovery operations. The Executive Group includes the County Judge, Mayor(s), City Manager(s), and Emergency Management Coordinator(s). 3. Emergency Services Emergency Services include the Incident Commander and those departments, agencies, and groups with primary emergency response actions. The incident commander is the person in charge at an incident site. 4. Emergency Support Services This group includes departments and agencies that support and sustain emergency responders and also coordinate emergency assistance provided by organized volunteer organizations, business and industry, and other sources. Ver 2.0 BP-14 05/05 5. Volunteer and Other Services This group includes organized volunteer groups and businesses that have agreed to provide certain support for emergency operations. B. Assignment of Responsibilities 1. General For most emergency functions, successful operations require a coordinated effort from a number of departments, agencies, and groups. To facilitate a coordinated effort, elected and appointed officials, departments and agency heads, and other personnel are assigned primary responsibility for planning and coordinating specific emergency functions. Generally, primary responsibility for an emergency function will be assigned to an individual from the department or agency that has legal responsibility for that function or possesses the most appropriate knowledge and skills. Other officials, departments, and agencies may be assigned support responsibilities for specific emergency functions. Attachment 4 summarizes the general emergency responsibilities of local officials, department and agency heads, and other personnel. 2. The individual having primary responsibility for an emergency function is normally responsible for coordinating preparation of and maintaining that portion of the emergency plan that addresses that function. Plan and annex assignments are outlined in Attachment 5. Listed below are general responsibilities assigned to the Executive Group, Emergency Services, Support Services, and other Support Agencies. Additional specific responsibilities can be found in the functional annexes to this Basic Plan. 3. Executive Group Responsibilities a. The County Judge and/or Mayor(s) will: 1) Establish objectives and priorities for the emergency management program and provide general policy guidance on the conduct of that program. 2) Monitor the emergency response during disaster situations and provides direction where appropriate. 3) With the assistance of the Public Information Officer and the Joint Information Center (JIC), keep the public informed during emergency situations. 4) With the assistance of the legal staff, declare a local state of disaster, request the Governor declare a state of emergency, or invoke the emergency powers of government when necessary. 5) Request assistance from other local governments or the State when necessary 6) Direct activation of the EOC. b. The County Judge, Mayor(s), City Manager(s) and EMC(s) will: 1) Implement the policies and decisions of the governing body relating to emergency management. Ver 2.0 BP-15 05/05 2) Organize the emergency management program and identifies personnel, equipment, and facility needs. 3) Assign emergency management program tasks to departments and agencies. 4) Ensure that departments and agencies participate in emergency planning, training, and exercise activities. 5) Coordinate the operational response of local emergency services. 6) Coordinate activation of the EOC and supervise its operation. c. The Emergency Management Coordinator(s) will: 1) Serve as the staff advisor to our County Judge, Mayor(s), and City Manager(s) on emergency management matters. 2) Keep the County Judge, Mayor(s), and City Manager(s), as well as our governing body apprised of our preparedness status and emergency management needs. 3) Coordinate local planning and preparedness activities and the maintenance of this plan. 4) Prepare and maintain a resource inventory. 5) Arrange appropriate training for local emergency management personnel and emergency responders. 6) Coordinate periodic emergency exercises to test our plan and training. 7) Manage the EOC, develop procedures for its operation, and conduct training for those who staff it. 8) Activate the EOC when required. 9) Perform day-to-day liaison with the state emergency management staff and other local emergency management personnel. 10) Coordinate with organized volunteer groups and businesses regarding emergency operations. 4. Common Responsibilities All emergency services and support services will: a. Provide personnel, equipment, and supplies to support emergency operations upon request. b. Develop and maintain SOGs for emergency tasks. c. Provide trained personnel to staff the incident command post and EOC and conduct emergency operations. d. Provide current information on emergency resources for inclusion in the Resource List in Appendix 1 to Annex M, Resource Management and the T.R.R.N. database. e. Report information regarding emergency situations and damage to facilities and equipment to the Incident Commander or the EOC. 5. Emergency Services Responsibilities a. The Incident Commander will: Ver 2.0 BP-16 05/05 1) Manage emergency response resources and operations at the incident site command post to resolve the emergency situation. 2) Determine and implement required protective actions for response personnel and the public at an incident site. b. Warning. 1) Primary responsibility for this function is assigned to the Police Chief(s) and/or County Sheriff who, with assistance from the EMC(s), will prepare and maintain Annex A (Warning) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Receive information on emergency situations. b) Alert key local officials of emergency situations. c) Disseminate warning information and instructions to the public through available warning systems. d) Disseminate warning and instructions to special facilities such as schools and hospitals. c. Communications. 1) Primary responsibility for this function is assigned to the Police Chief (s) and/or County Sheriff who, with assistance from the EMCs, will prepare and maintain Annex B (Communications) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify the communications systems available within the local area and determine the connectivity of those systems, and ensure their interoperability. b) Develop plans and procedures for coordinated use of the various communications systems available in this jurisdiction during emergencies. c) Determine and implement means of augmenting communications during emergencies, including support by volunteer organizations. d. Radiological Protection. 1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with assistance from the EMCs, will prepare and maintain Annex D (Radiological Protection) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintain inventory of radiological equipment. b) Ensure response forces include personnel with current training in radiological monitoring and decontamination. c) Respond to radiological incidents and terrorist incidents involving radiological materials. Ver 2.0 BP-17 05/05 d) Make notification concerning radiological incidents to state and federal authorities. e. Evacuation. 1) Primary responsibility for this function is assigned to the Police Chief (s) and/or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex E (Evacuation) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify areas where an evacuation has occurred, or may in the future, and determine of population at risk. b) Perform evacuation planning for known risk areas to include route selection and determination of traffic control requirements. c) Develop simplified planning procedures for ad hoc evacuations. d) Determine emergency public information requirements. e) Perform evacuation planning for special needs facilities (schools, hospitals, nursing homes, and other institutions) and/or review plans prepared by the facility as requested. f. Firefighting. 1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with assistance from the EMCs, will prepare and maintain Annex F (Firefighting) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Fire prevention activities. b) Fire detection and control. c) Hazardous material and oil spill response. d) Terrorist incident response. e) Evacuation support. f) Post-incident reconnaissance and damage assessment. g) Fire safety inspection of temporary shelters. h) Prepare and maintain fire resource inventory. g. Law Enforcement. 1) Primary responsibility for this function is assigned to the Police Chief (s) and/or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex G (Law Enforcement) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintenance of law and order. b) Traffic control. c) Terrorist incident response. Ver 2.0 BP-18 05/05 d) Provision of security for vital facilities, evacuated areas, and shelters. e) Access control for damaged or contaminated areas. f) Warning support. g) Post-incident reconnaissance and damage assessment. h) Prepare and maintain law enforcement resource inventory. h. Health and Medical Services. 1) Primary responsibility for this function is assigned to the Public Health Office, who with assistance from the EMCs, will prepare and maintain Annex H (Health & Medical Services) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate health and medical care and EMS support during emergency situations. b) Public health information and education. c) Inspection of food and water supplies. d) Develop emergency public health regulations and orders. e) Coordinate collection, identification, and interment of deceased victims. i. Direction and Control. 1) Primary responsibility for this function is assigned to the County Judge and/or Mayor(s) and EMCs who will prepare and maintain Annex N (Direction & Control) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Direct and control our local operating forces. b) Maintain coordination with neighboring jurisdictions and the Disaster District in Bryan, Texas. c) Maintain the EOC in an operating mode or be able to convert the designated facility space into an operable EOC rapidly. d) Assigns representatives, by title, to report to the EOC and develops procedures for crisis training. e) Develops and identifies the duties of the staff, use of displays and message forms, and procedures for EOC activation. f) Coordinates the evacuation of areas at risk. j. Hazardous Materials & Oil Spill. 1) The primary responsibility for this function is assigned to the Fire Chief (s) who, with assistance from the EMCs will prepare and maintain Annex Q (Hazardous Material & Oil Spill Response) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) In accordance with OSHA regulations, establish ICS to manage the response to hazardous materials incidents. Ver 2.0 BP-19 05/05 b) Establish the hazmat incident functional areas (e.g., Hot Zone, Cool Zone, Cold Zone, etc.) c) Determine and implement requirements for personal protective equipment for emergency responders. d) Initiate appropriate actions to control and eliminate the hazard in accordance with established hazmat response guidance and SOGs. e) Determine areas at risk and which public protective actions, if any, should be implemented. f) Apply appropriate firefighting techniques if the incident has, or may, result in a fire. g) Determines when affected areas may be safely reentered. k. Search & Rescue. 1) The primary responsibility for this function is assigned to the Fire Chief (s) who, with assistance from the EMCs, will prepare and maintain Annex R (Search and Rescue) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate and conduct search and rescue activities. b) Identify requirements for specialized resources to support rescue operations. c) Coordinate external technical assistance and equipment support for search and rescue operations. l. Terrorist Incident Response. 1) Primary responsibility for this function is assigned to the Police Chief(s) and/or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex V (Terrorist Incident Response) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate and carry out defensive anti-terrorist activities, including criminal intelligence, investigation, protection of facilities, and public awareness activities. b) Coordinate and carry out offensive counter-terrorist operations to neutralize terrorist activities. c) Carry out terrorism consequence operations conducted in the aftermath of a terrorist incident to save lives and protect public and private property. d) Ensure required notification of terrorist incidents is made to state and federal authorities. 6. Support Services Responsibilities a. Shelter and Mass Care. 1) Primary responsibility for this function is assigned to the EMCs who will prepare and maintain Annex C (Shelter and Mass Care) to this plan and supporting SOGs. Ver 2.0 BP-20 05/05 2) Emergency tasks to be performed include: a) Perform emergency shelter and mass care planning. b) Coordinate and conduct shelter and mass care operations with our other departments, relief agencies, and volunteer groups. b. Public Information. 1) Primary responsibility for this function is assigned to the Chief Elected Officials and City and/or Texas A&M University Public Information Officers who, with assistance from the EMCs will prepare and maintain Annex I (Public Information) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Establish a Joint Information Center (JIC) b) Conduct on-going hazard awareness and public education programs. c) Pursuant to the Joint Information System (JIS), compile and release information and instructions for the public during emergency situations and respond to questions relating to emergency operations. d) Provide information to the media and the public during emergency situations. e) Arrange for media briefings. f) Compiles print and photo documentation of emergency situations. c. Recovery. 1) Primary responsibility for this function is assigned to the EMCs and/or Finance Director(s) and Tax Assessor. The EMCs will prepare and maintain Annex J (Recovery) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Establish and train a damage assessment team using local personnel. Coordinate the efforts of that team with state and federal damage assessment personnel who may be dispatched to assist us. b) Assess and compile information on damage to public and private property and needs of disaster victims and formulate and carry out programs to fill those needs. c) If damages are beyond our capability to deal with, compile information for use by our elected officials in requesting state or federal disaster assistance. d) If we are determined to be eligible for state or federal disaster assistance, coordinate with state and federal agencies to carry out authorized recovery programs. d. Public Works & Engineering. 1) Primary responsibility for this function is assigned to the County Engineer and/or City Public Works Director(s) who, with assistance from the EMC, will prepare Ver 2.0 BP-21 05/05 and maintain Annex K (Public Works & Engineering) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Protect government facilities and vital equipment where possible. b) Assess damage to streets, bridges, traffic control devices, and other public facilities. c) Direct temporary repair of vital facilities. d) Restore damaged roads and bridges. e) Restore waste treatment and disposal systems. f) Arrange for debris removal. g) General damage assessment support. h) Building inspection support. i) Provide specialized equipment to support emergency operations. j) Support traffic control and search and rescue operations. e. Utilities. 1) Primary responsibility for this function is assigned to the Public Utilities Director(s) who, with assistance from the EMCs, will prepare and maintain Annex L (Energy and Utilities) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Prioritize restoration of utility service to vital facilities and other facilities. b) Arrange for the provision of emergency power sources where required. c) Identify requirements for emergency drinking water and portable toilets to the department or agency responsible for mass care. d) Assess damage to, repair, and restore public utilities. e) Monitor recovery activities of privately owned utilities. f. Resource Management. 1) Primary responsibility for this function is assigned to the EMCs, who will seek guidance and assistance as needed from Human Resources Directors, Finance Directors and Purchasing Officials. The EMCs will prepare and maintain Annex M (Resource Management) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintain an inventory of emergency resources. b) During emergency operations, locates supplies, equipment, and personnel to meet specific needs. c) Maintain a list of suppliers for supplies and equipment needed immediately in the aftermath of an emergency. d) Establish emergency purchasing procedures and coordinate emergency procurements. e) Establish and maintain a manpower reserve and coordinate assignment of reserve personnel to departments and agencies that require augmentation. Ver 2.0 BP-22 05/05 f) Coordinate transportation, sorting, temporary storage, and distribution of resources during emergency situations. g) Establish staging areas for resources, if required. h) During emergency operations, identify to the Donations Management Coordinator those goods, services, and personnel that are needed. i) Maintain records of emergency-related expenditures for purchases and personnel. g. Human Services. 1) Primary responsibility for this function is assigned to the EMCs, who will seek guidance and assistance as needed from local volunteer groups and/or organized disaster relief agencies. EMCs will prepare and maintain Annex O (Human Services) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify emergency feeding sites. b) Identify sources of clothing for disaster victims. c) Secure emergency food supplies. d) Coordinate the operation of shelter facilities, whether operated by local government, local volunteer groups, or organized disaster relief agencies (such as the American Red Cross). e) Coordinate special care requirements for disaster victims such as the aged, special needs individuals, and others. f) Coordinate the provision of disaster mental health services to disaster victims, emergency workers, and/or others suffering trauma due to the emergency incident/disaster. h. Hazard Mitigation. 1) The primary responsibility for this function is assigned to the EMCs, who with assistance from the Hazard Mitigation Coordinator, will prepare and maintain Annex P (Hazard Mitigation) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintain the local Hazard Analysis. b) Identify beneficial pre-disaster hazard mitigation projects and seek approval from local officials to implement such projects. c) In the aftermath of an emergency, determine appropriate actions to mitigate the situation and coordinate implementation of those actions. d) Coordinate and carry out post-disaster hazard mitigation program. i. Transportation. 1) The primary responsibility for this function is assigned to the EMCs and Transportation Director(s)/Supervisor(s) who will prepare and maintain Annex S (Transportation) to this plan and supporting SOGs. Ver 2.0 BP-23 05/05 2) Emergency tasks to be performed include: a) Identifies local public and private transportation resources and coordinates their use in emergencies. b) Coordinates deployment of transportation equipment to support emergency operations. c) Establishes and maintains a reserve pool of drivers, maintenance personnel, parts, and tools. d) Maintains records on use of transportation equipment and personnel for purpose of possible reimbursement. j. Donations Management. 1) The primary responsibility for this function is assigned to The Salvation Army, who, with assistance from the EMC(s), will prepare and maintain Annex T (Donations Management) to this plan and supporting SOGs. The United Way of the Brazos Valley will be tasked with soliciting and managing financial donations. 2) Emergency tasks to be performed include: a) Compile resource requirements identified by the Resource Management staff. b) Solicit donations to meet known needs. c) Establish and implement procedures to receive, accept or turn down offers of donated goods and services, and provide instructions to donors of needed goods or services. d) In coordination with the Resource Management staff, establish a facility to receive, sort, and distribute donated goods. k. Legal. 1) The primary responsibility for this function is assigned to the City Attorney and/or County Attorney who, with assistance from the EMC(s), will prepare and maintain Annex U (Legal) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Advise local officials on emergency powers of local government and procedures for invoking those measures. b) Review and advise our officials on possible legal issues arising from disaster operations. c) Prepare and/or recommend legislation to implement the emergency powers that may be required during and emergency. d) Advise local officials and department heads on record-keeping requirements and other documentation necessary for the exercising of emergency powers. l. Department and agency heads not assigned a specific function in this plan will be prepared to make their resources available for emergency duty at the direction of their chief elected official(s). 7. Volunteer & Other Services Ver 2.0 BP-24 05/05 a. Volunteer Groups. The following are local volunteer agencies that can provide disaster relief services and traditionally have coordinated their efforts with our local government: 1) HEART OF TEXAS Chapter of the American Red Cross, located in Waco, Texas. Provides shelter management, feeding at fixed facilities and through mobile units, first aid, replacement of eyeglasses and medications, provision of basic clothing, and limited financial assistance (if available) to those affected by emergency situations. The Red Cross also provides feeding for emergency workers. 2) The Salvation Army. Provides emergency assistance to include: mass and mobile feeding, temporary shelter, counseling, missing person services, medical assistance, and the warehousing and distribution of donated good including food clothing, and household items. Also provides referrals to government and private agencies for special services. 3) Southern Baptist Convention Disaster Relief. Provides mobile feeding units staffed by volunteers. Active in providing disaster childcare, the agency has several mobile childcare units. Can also assist with clean-up activities, temporary repairs, reconstruction, counseling, and bilingual services. 4) ARES/RACES. The Amateur Radio Emergency Service/Radio Amateur Civil Emergency Service provides amateur radio support for emergency operations, including communications support in the EOC. b. Business Support. The following businesses have agreed to provide support for emergency operations as indicated: 1) Sanderson Farms, Inc. 2) Mustang/Caterpillar Tractors 3) Wal-Mart Stores 4) Target Stores VII. DIRECTION AND CONTROL A. General 1. The County Judge and/or Mayor(s) is responsible for establishing objectives and policies for emergency management and providing general guidance for disaster response and Ver 2.0 BP-25 05/05 recovery operations, all in compliance with the NIMS. During disaster s, the CEO(s) may carry out those responsibilities from the EOC. 2. The EMC(s) will provide overall direction of the response activities of all our departments. During major emergencies and disaster, he/she will normally carry out those responsibilities from the EOC. 3. The EMC(s) will manage the EOC. 4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the emergency response at an incident site. 5. During emergency operations, department heads retain administrative and policy control over their employees and equipment. However, personnel and equipment will carry out mission assignments directed by the incident commander. Each department and agency is responsible for having its own operating procedures to be followed during response operations, but interagency procedures, such as common communications protocol, may be adopted to facilitate a coordinated effort. 6. If our own resources are insufficient or inappropriate to deal with an emergency situation, we may request assistance from other jurisdictions, organized volunteer groups, or the State. The process for requesting State or federal assistance is covered in section V.F of this plan; see also the Request for Assistance form in Annex M, Appendix 3. External agencies are expected to conform to the general guidance and direction provided by our senior decision-makers. B. Emergency Facilities 1. Incident Command Post. Except when an emergency situation threatens, but has not yet occurred, and those situations for which there is no specific hazard impact site (such as a severe winter storm or area-wide utility outage), an incident command post or command posts will be established in the vicinity of the incident site(s). As noted previously, the incident commander will be responsible for directing the emergency response and managing the resources at the incident scene. 2. Emergency Operating Center (EOC). When major emergencies and disasters have occurred or appear imminent, we will activate our EOC, which is located in Bryan, TX near the Brazos County Courthouse. 3. The following individuals are authorized to activate the EOC: a. County Judge and/or Mayor(s) b. City Manager(s) and/or the EMC(s) c. TAMU President, TAMU Emergency Management Director and/or TAMU EMC 4. The general responsibilities of the EOC are to: a. Assemble accurate information on the emergency situation and current resource data to allow local officials to make informed decisions on courses of action. Ver 2.0 BP-26 05/05 b. Working with representatives of emergency services, determine and prioritize required response actions and coordinate their implementation. c. Provide resource support for emergency operations. d. Suspend or curtail government services, recommend the closure of schools and businesses, and cancellation of public events. e. Organize and activate large-scale evacuation and mass care operations. f. Provide emergency information to the public. 5. Representatives of those departments and agencies assigned emergency functions in this plan will staff the EOC. EOC operations are addressed in Annex N (Direction and Control). The interface between the EOC and the incident command post is described in paragraph V.E above. 6. Our Alternate EOC is located at 1207 Texas Avenue in College Station, TX. This facility will be used if our primary EOC becomes unusable. 7. We have a mobile command and control vehicle, operated by the City of Bryan Fire Department, which may be used as an incident command post. C. Line of Succession 1. The line of succession for the County Judge is: a. County Judge b. County Judge Pro-Tem c. County Commissioners (in order of their seniority on the Commissioners’ Court) 2. The line of succession for the Mayor is: a. Mayor b. Mayor Pro-Tem c. City Council Members (in order of their seniority on the City Council) 3. The line of succession for the City Manager(s) is: a. City Manager b. Deputy/Assistant City Manager c. Assistant City Manager (City of College Station); Public Works Director (City of Bryan) 4. The line of succession for the Texas A&M Vice-President for Facilities is: a. V.P. for Facilities b. Associate Executive V.P. for Operations c. Associate V.P. for Risk and Compliance Ver 2.0 BP-27 05/05 5. The line of succession for the Emergency Management Coordinator is: a. Emergency Management Coordinator b. Deputy EMC or Assistant EMC c. EMC from our interjurisdictional partners; Fire Chief or Asst. Fire Chief (City of Bryan) 6. The lines of succession for each of our department and agency heads shall be in accordance with the SOGs established by those departments and agencies. VIII. READINESS LEVELS A. Many emergencies follow some recognizable build-up period during which actions can be taken to achieve a gradually increasing state of readiness. We use a four-tier system. Readiness Levels will be determined by the Mayors and/or County Judge or, for certain circumstances, the Emergency Management Coordinator. General actions to be taken at each readiness level are outlined in the annexes to this plan; more specific actions will be detailed in departmental or agency SOPs. B. The following Readiness Levels will be used as a means of increasing our alert posture. 1. Level 4: Normal Conditions a. Emergency incidents occur and local officials are notified. One or more departments or agencies respond to handle the incident; an incident command post may be established. Limited assistance may be requested from other jurisdictions pursuant to established inter-local agreements. b. The normal operations of government are not affected. 2. Level 3: Increased Readiness a. Increased Readiness refers to a situation that presents a greater potential threat than “Level 4”, but poses no immediate threat to life and/or property. Increased readiness actions may be appropriate when the situations similar to the following occur: 1) Tropical Weather Threat. A tropical weather system has developed that has the potential to impact the local area. Readiness actions may include regular situation monitoring, a review of plans and resource status, determining staff availability and placing personnel on-call. 2) Tornado Watch indicates possibility of tornado development. Readiness actions may include increased situation monitoring and placing selected staff on alert. 3) Flash Flood Watch indicates flash flooding is possible due to heavy rains occurring or expected to occur. Readiness actions may include increased situation-monitoring, reconnaissance of known trouble spots, deploying warning signs. Ver 2.0 BP-28 05/05 4) Wildfire Threat. During periods of extreme wildfire threat, readiness actions may include deploying additional resources to areas most at risk, arranging for standby commercial water tanker support, conducting daily aerial reconnaissance, or initiating burn bans. 5) Mass Gathering. For mass gatherings with previous history of problems, readiness actions may include reviewing security, traffic control, fire protection, and first aid planning with organizers and determining additional requirements. b. Declaration of “Level 3” will generally require the initiation of the “Increased Readiness” activities identified in each annex to this plan. 3. Level 2: High Readiness a. High Readiness refers to a situation with a significant potential and probability of causing loss of life and/or property. This condition will normally require some degree of warning to the public. Actions could be triggered by severe weather warning information issued by the National Weather Service such as: 1) Tropical Weather Threat. A tropical weather system may impact the local area within 72 hours. Readiness actions may include continuous storm monitoring, identifying worst-case decision points, increasing preparedness of personnel and equipment, updating evacuation checklists, verifying evacuation route status, and providing the public information for techniques to protect homes and businesses on the evacuation routes. 2) Tornado Warning. Issued when a tornado has actually been sighted in the vicinity or indicated by radar and might strike in the local area. Readiness actions may include activating the EOC, continuous situation monitoring, and notifying the public about the warning. 3) Flash Flood Warning. Issued to alert persons that flash flooding is imminent or occurring on certain steams or designated areas, and immediate action should be taken. Readiness actions may include notifying the public about the warning, evacuating low-lying areas, opening emergency shelters to house evacuees, and continuous situation monitoring. 4) Winter Storm Warning. Issued when heavy snow, sleet, or freezing rain are forecast to occur separately or in a combination. Readiness actions may include preparing for possible power outages, putting road crews on stand-by to clear and/or sand the roads, and continuous situation monitoring. 5) Mass Gathering. Civil disorder with relatively large-scale localized violence is imminent. Readiness actions may include increased law enforcement presence, putting hospitals and fire departments on alert, and continuous situation monitoring. b. Declaration of a “Level 2” will generally require the initiation of the “High Readiness” activities identified in each annex to this plan. Ver 2.0 BP-29 05/05 4. Level 1: Maximum Readiness a. Maximum Readiness refers to situation that hazardous conditions are imminent. This condition denotes a greater sense of danger and urgency than associated with a “Level 2” event. Actions could also be generated by severe weather warning information issued by the National Weather Service combined with factors making the event more imminent. 1) Tropical Weather Threat. The evacuation decision period is nearing for an approaching tropical weather system that may impact the local area. Readiness actions may include continuous situation monitoring, full activation of the EOC, recommending precautionary actions for special facilities, pre-positioning emergency personnel and equipment for emergency operations, and preparing public transportation resources for evacuation support. 2) Tornado Warning. A tornado has been sited close to a populated area or is moving toward a populated area. Readiness actions may include taking immediate shelter and putting damage assessment teams on stand-by. 3) Flash Flood Warning. Flooding is imminent or is occurring at specific locations. Readiness actions may include evacuations, putting rescue teams on alert, sheltering evacuees and/or others displaced by the flooding and continuous monitoring of the situation. 4) Mass Gathering. Civil disorder is about to erupt into large-scale and widespread violence. Readiness actions may include having all EMS units on stand-by, all law enforcement present for duty, notify the DDC that assistance may be needed and keep them apprised of the situation, and continuous situation monitoring is required. b. Declaration of “Level 1” will generally require the initiation of the “Maximum Readiness” activities identified in each annex to this plan. IX. ADMINISTRATION AND SUPPORT A. Agreements and Contracts 1. Should our local resources prove to be inadequate during an emergency, requests will be made for assistance from other local jurisdictions, other agencies, and industry in accordance with existing mutual-aid agreements and contracts and those agreements and contracts entered into during the emergency. Such assistance may include equipment, supplies, or personnel. All agreements will be entered into by authorized officials and should be in writing whenever possible. Agreements and contracts should identify the local officials authorized to request assistance pursuant to those documents. 2. In an effort to facilitate assistance pursuant to mutual aid agreements, our available resources are identified and are a part of the Texas Regional Response Network (TRRN). Ver 2.0 BP-30 05/05 3. The agreements and contracts pertinent to emergency management (that we are a party to) are summarized in Attachment 6. B. Reports 1. Hazardous Materials Spill Reporting. If we are responsible for a release of hazardous materials of a type or quantity that must be reported to state and federal agencies, the department or agency responsible for the spill shall make the required report. See Annex Q, Hazardous Materials and Oil Spill Response, for more information. If the party responsible for a reportable spill cannot be located, the Incident Commander shall ensure that the required report(s) are made. 2. Initial Emergency Report. This short report should be prepared and transmitted by the EOC when an on-going emergency incident appears likely to worsen and we may need assistance from other local governments or the State. See Annex N, Direction and Control for the format and instructions for this report. 3. Situation Report. A daily situation report should be prepared and distributed by the EOC during major emergencies or disasters. See Annex N, Direction and Control, for the format of and instructions for this report. 4. Other Reports. Several other reports covering specific functions are described in the annexes to this plan. C. Records 1. Record Keeping for Emergency Operations Our local governments are responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This shall be done in accordance with the established local fiscal policies and standard cost accounting procedures. a. Activity Logs. The Incident Command Post and the EOC shall maintain accurate logs recording key response activities, including: 1) Activation or deactivation of emergency facilities. 2) Emergency notifications to other local governments and to state and federal agencies. 3) Significant changes in the emergency situation. 4) Major commitments of resources and/or requests for additional resources from external sources. 5) Issuance of protective action recommendations to the public. 6) Evacuations. 7) Casualties. 8) Containment or termination of the incident. b. Incident Costs. All department and agencies shall maintain records summarizing the use of personnel, equipment, and supplies during the response to day-to-day Ver 2.0 BP-31 05/05 incidents to obtain an estimate of annual emergency response costs that can be used as in preparing future department or agency budgets. c. Emergency or Disaster Costs. For major emergencies or disasters, all departments and agencies participating in the emergency response shall maintain detailed records of costs for emergency operations to include: 1) Personnel costs, especially overtime costs 2) Equipment operations costs 3) Costs for leased or rented equipment 4) Costs for contract services to support emergency operations 5) Costs of specialized supplies expended for emergency operations These records may be used to recover costs from the responsible party or insurers or as a basis for requesting financial assistance for certain allowable response and recovery costs from the state and/or federal government. 2. Preservation of Records a. In order to continue normal government operations following an emergency situation or disaster, vital records must be protected. These include legal documents as well as property and tax records. The principal causes of damage to records are fire and water; therefore, essential records should be protected accordingly. Each agency responsible for preparation of annexes to this plan will include protection of vital records in its SOPs/SOGs. b. If records are damaged during an emergency situation, we will seek professional assistance to preserve and restore them. D. Training It will be the responsibility of each agency director/department head to ensure that agency personnel, in accordance with the NIMS, possess the level of training, experience, credentialing, currency, physical and medical fitness, or capability for any posit ions they are tasked to fill. E. Consumer Protection Consumer complaints regarding alleged unfair or illegal business practices often occur in the aftermath of a disaster. Such complaints will be referred to the County and/or City Attorney, who will pass such complaints to the Consumer Protection Division of the Office of the Attorney General. F. Post-Incident and Exercise Review The EMCs are responsible for organizing and conducting a critique following the conclusion of a significant emergency event/incident or exercise. The After Action Report (AAR) will entail both written and verbal input from all appropriate participants. An Improvement Plan will be developed based on the deficiencies identified, and an individual, department, or Ver 2.0 BP-32 05/05 agency will be assigned responsibility for correcting the deficiency and a due date shall be established for that action. X. PLAN DEVELOPMENT AND MAINTENANCE A. Plan Development The County Judge, Mayors and TAMU V.P. for Facilities are responsible for approving and promulgating this plan. B. Distribution of Planning Documents 1. The County Judge and Mayors, with assistance from the EMCs, shall determine the distribution of this plan and its annexes. In general, copies of plans and annexes should be distributed to those individuals, departments, agencies, and organizations tasked in this document. Copies should also be set-aside for the EOC and other emergency facilities. 2. The Basic Plan should include a distribution list (See Attachment 1 to this plan) that indicates who receives copies of the basic plan and the various annexes to it. In general, individuals who receive annexes to the basic plan should also receive a copy of this plan, because the Basic Plan describes our emergency management organization and basic operational concepts. In some cases, the plan may be distributed electronically or via the internet. C. Review The Basic Plan and its annexes shall be reviewed annually by local officials. The EMCs will establish a schedule for annual review of planning documents by those tasked in them. D. Update 1. This plan will be updated based upon deficiencies identified during actual emergency situations and exercises and when changes in threat hazards, resources and capabilities, or government structure occur. 2. The Basic Plan and its annexes must be revised or updated by a formal change at least every five years. Responsibility for revising or updating the Basic Plan is assigned to the EMCs. Responsibility for revising or updating the annexes to this plan is outlined in Section VI.B, Assignment of Responsibilities, as well as in each annex. For details on the methods of updating planning documents as well as more information on when changes should be made, refer to Chapter 3 of the Division of Emergency Management (TDEM) Local Emergency Management Planning Guide (TDEM-10). 3. Revised or updated planning documents will be provided to all departments, agencies, and individuals tasked in those documents. 4. §418.043(4) of the Government Code provides that TDEM shall review local emergency management plans. The process for submitting new or updated planning documents to TDEM is described in Chapter 6 of the TDEM-10. The Brazos County EMC is Ver 2.0 BP-33 05/05 responsible for submitting copies of planning documents to our TDEM District Coordinator for review. This may be done electronically. ATTACHMENTS: 1. Distribution List 2. References 3. Organization for Emergencies 4. Functional Responsibility Matrix 5. Annex Assignments 6. Summary of Agreements & Contracts 7. National Incident Management System Ver 2.0 BP-1-1 05/05 ATTACHMENT 1 DISTRIBUTION LIST (MAY BE DISTRIBUTED ELECTRONICALLY) Jurisdiction/Agency Plan Basic Plan Annexes EOC 1 All County Judge/Mayors 1 All City Managers 1 All Each County Commissioner 1 All EMCs 1 All City Secretary/Asst. to the Judge 1 All County Sheriff 1 All Police Chiefs 1 All Each Constable 1 All Fire Chiefs/Fire Marshals 1 All Community Supervision 1 C, E, O County Health Officer 1 C, D, H, O, Q Finance Directors/Tax Assessor 1 J, M City Public Works Directors/County Engineer 1 E, G, J, K, L Public Utilities Directors 1 J, K, L Human Resources Directors 1 C, M, O, T County/City Attorneys 1 All Justices of the Peace 1 G, H, N RACES Group 1 All St Joseph’s Hospital 1 C, E, S College Station Medical Center 1 C, E, S The Physician’s Center Scott & White 1 1 C, E, S C, E, S County/City Animal Control 1 E, H ISD Transportation Directors 1 C, E, H, O Independent School Districts 1 C, E, O, S Brazos County L.E.P.C. 1 All American Red Cross 1 C, E,J, O, T The Salvation Army 1 C, E,J, O, T Victim Relief Ministries 1 C, E, J, O, T Brazos Valley Transit Authority 1 S TDEM District Coordinator 1 All D.P.S. Captain, Bryan 1 All Brazos Valley V.O.A.D 1 C, E, J, O, T Ver 2.0 BP-2-1 05/05 ATTACHMENT 2 REFERENCES 1. Texas Department of Public Safety, Texas Division of Emergency Management, Local Emergency Management Planning Guide, TDEM-10 2. Texas Department of Public Safety, Texas Division of Emergency Management, Disaster Recovery Manual 3. Texas Department of Public Safety, Texas Division of Emergency Management, Mitigation Handbook 4. FEMA, Independent Study Course, IS-288: The Role of Voluntary Organizations in Emergency Management 5. FEMA, State and Local Guide (SLG) 101: Guide for All-Hazard Emergency Operations Planning 6. U. S. Department of Homeland Security, National Response Framework 7. 79th Texas Legislature, House Bill 3111 Ver 2.0 BP-3-1 05/05 EOC MANAGER (EMCS) PUBLIC INFORMATION LIAISON LOGISTICS SECTION PLANNING SECTION TRANSPORTATION LAW ENFORCEMENT ENERGY MASS CARE HEALTH & MEDICAL PUBLIC WORKS & ENGINEERING FINANCE/ADMIN SECTION FIREFIGHTING SEARCH & RESCUE HAZMAT AG & NATURAL RESOURCES TECHNICAL SPECIALIST SITUATION UNIT DOCUMENTATION UNIT HEALTH/WELFARE BRANCH PUBLIC SAFETY BRANCH INFRASTRUCTURE BRANCH EMS RED CROSS SALVATION ARMY BISD CSISD TAMU RESOURCE UNIT RECOVERY GIS IT COMM. HAMOC (HEALTH & MEDICAL) POLICY GROUP (CEOS) REGIONAL EOCS, MACC, DDC, SOC ATTACHMENT 3 ORGANIZATION FOR EMERGENCY MANAGEMENT Ver 2.0 05/05 BP-4-1 ATTACHMENT 4 EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES Warning I ONS Communications Shelter & Mass Care Radiological Protection Evacuation Firefighting Law Enforcement Health & Medical Public Information Recovery Public Works & Engineering Utilities Resource Management Direction & Control Human Services Hazard Mitigation Hazmat & Oil Spill Response Search & Rescue Transportation Donations Management Legal Terrorist Incident Response County Judge/Mayor City Manager/Asst to Judge S S S S S S S S P S S S S P S S S S S S S S Asst. to Judge/City Manager S S S S EMC S C P C S C C C C P C C P C P P C C P S C C Law Enforcement P P S S P S P S S S S S S P Fire Service S S S P S P S S S P P S S Public Works S S S S S S P S S S S S S S Utilities S S S P S S S S S S Health & Medical Services S S S P S S S S S S S S Human Services S S S S S S S Community Services S S S S S S S S Human Resources S S Tax Assessor/Finance Dir. S S S S Transportation/ISD S S S S S S S City/County Attorney’s Office L S S S S P S Search & Rescue S S S S Salvation Army P American Red Cross S P – INDICATES PRIMARY RESPONSIBILITY S – INDICATES SUPPORT RESPONSIBILITY C – INDICATES COORDINATION RESPONSIBILITY Ver 2.0 BP-5-1 05/05 ATTACHMENT 5 ANNEX ASSIGNMENTS ANNEX ASSIGNED TO: Annex A: Warning Police Chiefs/County Sheriff Annex B: Communications Police Chiefs/County Sheriff Annex C: Shelter & Mass Care American Red Cross/EMCs Annex D: Radiological Protection Fire Chiefs Annex E: Evacuation Police Chiefs/County Sheriff Annex F: Firefighting Fire Chiefs/Fire Marshal Annex G: Law Enforcement Police Chiefs/County Sheriff Annex H: Health and Medical Services County Health Authority Annex I: Public Information CEOs/PIOs Annex J: Recovery EMCs Annex K: Public Works & Engineering Public Works Directors/County Engineer Annex L: Utilities Public Utilities Directors Annex M: Resource Management EMCs Annex N: Direction & Control CEOs/EMCs Annex O: Human Services EMCs Annex P: Hazard Mitigation EMCs Annex Q: Haz-Mat & Oil Spill Response Fire Chiefs Annex R: Search & Rescue Fire Chiefs Annex S: Transportation EMCs Annex T: Donations Management The Salvation Army Annex U: Legal City/County Attorneys Annex V: Terrorist Incident Response Police Chiefs/County Sheriff Ver 2.0 BP-6-1 05/05 ATTACHMENT 6 SUMMARY OF AGREEMENTS & CONTRACTS Agreements Brazos County and the cities within Brazos County have Mutual Aid Agreements in place with all jurisdictions in our 7-county region (Brazos Valley Region). Brazos County and the cities within Brazos County are registered on the Texas Regional Response Network (T.R.R.N.) website and have our available equipment listed on the website. Description: Logistical Staging Area @ B.I.S.D. Summary of Provisions: B.I.S.D. will provide Bryan Athletic Complex parking area for LSA Officials Authorized to Implement: EMCs Costs: no cost Copies Held By: Brazos County EMC Description: Wal-Mart Summary of Provisions: Will supply various items (as requested by EOC) to shelters in Brazos County Officials Authorized to Implement: EMCs, Resource Section Chief Costs: Many of the items will be donated, others at full retail Copies Held: Resource Section Chief Description: Sanderson Farms, Inc. Summary of Provisions: Ice and Water Officials Authorized to Implement: EMCs, Resource Section Chief Costs: no cost Copies Held By: Resource Section Chief Contracts Brazos County has no pre-positioned contracts for emergency management activities, but has numerous vendor agreements through our Purchasing Department that will be used as needed during any disaster/event. Ver 2.0 BP-7-1 05/05 ATTACHMENT 7 NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) SUMMARY A. BACKGROUND 1. NIMS is a comprehensive, national approach to incident management that is applicable to all jurisdictional levels and across functional disciplines. This system is suitable across a wide range of incidents and hazard scenarios, regardless of size or complexity. It provides a flexible framework for all phases of incident management, as well as requirements for processes, procedures, and systems designed to improve interoperability. 2. NIMS is a multifaceted system that provides a national framework for preparing for, preventing, responding to, and recovering from domestic incidents. B. COMPONENTS 1. Command and Management. The incident management structures employed by NIMS can be used to manage emergency incidents or non-emergency events such as celebrations. The system works equally well for small incidents and large-scale emergency situations. The system has built-in flexibility to grow or shrink depending on current needs. It is a standardized system, so personnel from a variety of agencies and geographic locations can be rapidly incorporated into a common management structure. a. Incident Management System. A system that can be used to manage emergency incidents or non-emergency events such as celebrations. 1) FEATURES OF ICS ICS has a number of features that work together to make it a real management system. Among the primary attributes of ICS are: a) Common Terminology. ICS requires the use of common terminology, such as the use of standard titles for facilities and positions within an organization, to ensure efficient and clear communications. b) Organizational Resources. All resources including personnel, facilities, major equipment, and supply items used to support incident management activities must be “typed” with respect to capability. This typing will minimize confusion and enhance interoperability. c) Manageable Span of Control. Span of control should ideally vary from three to seven. Anything less or more requires expansion or consolidation of the organization. d) Organizational Facilities. Common terminology is used to define incident facilities, the activities conducted at these facilities, and the organizational positions that can be found working there. Ver 2.0 BP-7-2 05/05 e) Use of Position Titles. All ICS positions have distinct titles. f) Reliance on an Incident Action Plan. The incident action plan, which may be verbal or written, is intended to provide supervisory personnel a common understanding of the situation and direction for future action. The plan includes a statement of objectives, organizational description, assignments, and support material such as maps. Written plans are desirable when two or more jurisdictions are involved, when state and/or federal agencies are assisting local response personnel, or there has been significant turnover in the incident staff. g) Integrated Communications. Integrated communications includes interfacing disparate communications as effectively as possible, planning for the use of all available systems and frequencies, and requiring the use of clear text in communications. h) Accountability. ICS is based on an orderly chain of command, check -in for all responders, and only one supervisor for each responder. 2) UNIFIED COMMAND a) Unified Command is a variant of ICS used when there is more than one agency or jurisdiction with responsibility for the incident or when personnel and equipment from a number of different agencies or jurisdictions are responding to it. This might occur when the incident site crosses jurisdictional boundaries or when an emergency situation involves matters for which state and/or federal agencies have regulatory responsibility or legal requirements. b) ICS Unified Command is intended to integrate the efforts of multiple agencies and jurisdictions. The major change from a normal ICS structure is at the top. In a Unified command, senior representatives of each agency or jurisdiction responding to the incident collectively agree on objectives, priorities, and an overall strategy or strategies to accomplish objectives; approve a coordinated Incident Action Plan; and designate an Operations Section Chief. The Operations Section Chief is responsible for managing available resources to achieve objectives. Agency and jurisdictional resources remain under the administrative control of their agencies or jurisdictions, but respond to mission assignments and direction provided by the Operations Section Chief based on the requirements of the Incident Action Plan. 3) AREA COMMAND a) An Area Command is intended for situations where there are multiple incidents that are each being managed by an ICS organization or to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command becomes Unified Area Command when incidents are multijurisdictional. Ver 2.0 BP-7-3 05/05 b) The organization of an Area Command is different from a Unified Command in that there is no operations section, since all operations are conducted on- scene, at the separate ICPs. b. Multiagency Coordination Systems. Multiagency coordination systems may be required for incidents that require higher level resource management or information management. The components of multiagency coordination systems include facilities, equipment, EOCs, specific multiagency coordination entities, personnel, procedures, and communications; all of which are integrated into a common framework for coordinating and supporting incident management. c. Public Information. The NIMS system fully integrates the ICS Joint Information System (JIS) and the Joint Information Center (JIC). The JIC is a physical location where public information staff involved in incident management activities can co - locate to perform critical emergency information, crisis communications, and public affairs functions. More information on JICs can be obtained in the DHS National Incident Management System Plan, dated March 2004. 2. Preparedness. Preparedness activities include planning, training, and exercises as well as certification of response personnel, and equipment acquisition and certification. Activities would also include the creation of mutual aid agreements and Emergency Management Assistance Compacts. Any public information activities such as publication management would also be preparedness activities. 3. Resource Management. All resources, such as equipment and personnel, must be identified and typed. Systems for describing, inventorying, requesting, and tracking resources must also be established. 4. Communications and Information Management. Adherence to NIMS specified standards by all agencies ensures interoperability and compatibility in communications and information management. 5. Supporting Technologies. This would include any technologies that enhance the capabilities essential to implementing the NIMS. For instance, voice and data communication systems, resource tracking systems, or data display systems. 6. Ongoing Management and Maintenance. The NIMS Integration Center provides strategic direction and oversight in support of routine review and continual refinement of both the system and its components over the long term. RESOLUTION NO.__________________ A RESOLUTION ADOPTING THE BRAZOS COUNTY INTERJURISDICTIONAL EMERGENCY MANAGEMENT PLAN (EMP) FOR BRAZOS COUNTY, TEXAS A&M UNIVERSITY AND THE CITIES OF BRYAN, COLLEGE STATION, KURTEN AND WIXON VALLEY, TEXAS. WHEREAS, the Emergency Management Program was established by College Station Code of Ordinance #3180, dated May 18, 2009, to provide a consistent approach to the effective management of situations involving natural disasters, man-made disasters or terrorism; and WHEREAS, the City’s responsibility is to protect public health and safety and preserve property from the effects of hazardous events. The City has the primary role in identifying and mitigating hazards, preparing for and responding to, and managing the recovery from emergency situations that affect our community; and WHEREAS, the Emergency Management Plan outlines the roles and responsibilities of the City; and WHEREAS, the City Council for the City of College Station, Texas desires to adopt the Emergency Management Plan (EMP) dated April 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby adopts and approves the attached Emergency Management Plan (EMP) dated April 2014. PART 2: That this resolution shall take effect immediately from and after its passage. ADOPTED this 10th day of April, 2014. ATTEST: APPROVED: City Secretary Mayor APPROVED: _____________________________ City Attorney 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-339 Name:Montclair Rezoning Status:Type:Rezoning Agenda Ready File created:In control:3/21/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 12-4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from D Duplex to GS General Suburban for an approximate 0.535 acre tract of land in the Robert Stevenson Survey, Abstract No. 54, College Station, Brazos, County, Texas. Said tract being a portion of a called 0.967 acre tract as described by a deed to TMFIVE Properties, LLC, recorded in Volume 8742, Page 170, of the Official Public Records of Brazos County, Texas, more generally located at 805-809 Montclair Avenue. Sponsors: Indexes: Code sections: Attachments:Background Information Aerial & SAM Rezoning Map Ordinance Action ByDate Action ResultVer. Public Hearing,presentation,possible action,and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance",Section 12-4.2,"Official Zoning Map"of the Code of Ordinances of the City of College Station,Texas,by changing the zoning district boundaries from D Duplex to GS General Suburban for an approximate 0.535 acre tract of land in the Robert Stevenson Survey,Abstract No.54, College Station,Brazos,County,Texas.Said tract being a portion of a called 0.967 acre tract as described by a deed to TMFIVE Properties,LLC,recorded in Volume 8742,Page 170,of the Official Public Records of Brazos County, Texas, more generally located at 805-809 Montclair Avenue. Relationship to Strategic Goals: (Select all that apply) ··Diverse Growing Economy Recommendation(s):The Planning and Zoning Commission considered this item at their March 20, 2014 meeting and voted 6-0 to recommend approval of the rezoning request. Staff also recommends approval of the request. Summary:This request is to rezone the property from D Duplex to GS General Suburban. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan:The subject property is designated Neighborhood Conservation on the Comprehensive Plan Future Land Use and Character Map and is located within the Southside Area Neighborhood Plan boundary. The proposed rezoning is in compliance with the Comprehensive Plan and the desire to designate the D Duplex properties as GS College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-339,Version:1 General Suburban to match the single-family character of the area. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The surrounding properties are zoned D Duplex but have single-family residential uses existing on them. The proposed rezoning is compatible with the character of the neighborhood and the desire to rezone this area to single-family residential. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed rezoning to GS General Suburban is appropriate for this area given the surrounding single-family residential uses that currently exist. In addition, this request would implement the Southside Area Neighborhood Plan effort to rezone the properties in this area from D Duplex to GS General Suburban. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: While the current D Duplex zoning of the property allows single-family dwellings if they conform to single-family residential standards, the goal of the Comprehensive Plan is to rezone this area to GS General Suburban. The rezoning will match the character of the existing surrounding neighborhood and ensure that future development is in compliance with the Comprehensive Plan and zoning districts. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant has stated the duplexes located on the properties are less marketable than single-family residences in this area. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There is an existing 4-inch waterline along the north side of Montclair Avenue available to serve this property. There is also a 6-inch sanitary sewer line along the rear of these lots to accommodate the proposed development. Drainage is mainly to the southwest within the Bee Creek Drainage Basin. Access to the site will be available via Montclair Avenue. All public infrastructure required for the development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure appears to be adequate for the proposed use. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Rezoning Map 4. Ordinance College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: March 20, 2014 Advertised Council Hearing Date: April 10, 2014 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 15 Contacts in support: None at the time of this report. Contacts in opposition: None at the time of this report. Inquiry contacts: None at the time of this report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Neighborhood Conservation D Duplex Single-Family Residential South (across Montclair Ave) Natural Areas - Protected R-6 High Density Multi- Family City Park East Neighborhood Conservation D Duplex Single-Family Residential West Neighborhood Conservation D Duplex Single-Family Residential DEVELOPMENT HISTORY Annexation: July 1950 Zoning: D Duplex renamed from R-2 Duplex in 2013 Final Plat: This property is currently unplatted but is developed as two duplex building plots. Site development: Duplex ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING A 0.535 ACRE TRACT OF LAND IN THE ROBERT STEVENSON SURVEY, ABSTRACT NO. 54, COLLEGE STATION, BRAZOS COUNTY, TEXAS. SAID TRACT BEING A PORTION OF A CALLED 0.967 ACRE TRACT AS DESCRIBED BY A DEED TO TMFIVE PROPERTIES, LLC, RECORDED IN VOLUME 8742, PAGE 170 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 10th day of April, 2014 APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO.__________________ Page 2 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from D Duplex to GS General Suburban: ORDINANCE NO.__________________ Page 3 EXHIBIT “B” 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-340 Name:2670 Barron Road Rezoning Status:Type:Rezoning Agenda Ready File created:In control:3/21/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural to GS General Suburban for an approximate 2 acre tract of land in the Robert Stevenson League, Abstract No. 54, College Station, Brazos County, Texas. Said tract being a portion of a called 2 acre tract as described in a deed to B.A. Cathey, Ltd. Recorded in Volume 9516 Page 268, of the Official Public Records of Brazos County, Texas, more generally located at 2670 Barron Road. Sponsors: Indexes: Code sections: Attachments:Background Information.pdf Aerial&SAM.pdf Ordinance.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural to GS General Suburban for an approximate 2 acre tract of land in the Robert Stevenson League, Abstract No. 54, College Station, Brazos County, Texas. Said tract being a portion of a called 2 acre tract as described in a deed to B.A. Cathey, Ltd. Recorded in Volume 9516 Page 268, of the Official Public Records of Brazos County, Texas, more generally located at 2670 Barron Road. Relationship to Strategic Goals: (Select all that apply) ··Diverse Growing Economy Recommendation(s):The Planning & Zoning Commission considered this item at their March 20, 2014 meeting and voted 6-0 recommending approval of the rezoning request. Staff also recommends approval of the request. Summary:The request is to rezoned the property from R Rural to GS General Suburban. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is designated as General Suburban on the Future Land Use and Character Map. The proposed rezoning is consistent with this designation. College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-340,Version:1 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The proposed rezoning would allow for the development of single-family residential, which is intended for areas designated General Suburban in the Comprehensive Plan. The current zoning does not allow for further subdivision of this tract as it must be a minimum of 3 acres. The adjacent tract to the west is zoned GS General Suburban and was Preliminary Plan for Barron Crest Subdivision, which will continue into the subject property if rezoned. Adjacent properties to the north, east and west are also designated General Suburban. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed rezoning for uses permitted by the district is appropriate for this area given the character of the surrounding properties and compliance with the Comprehensive Plan. The property would be allowed to subdivide into lots as small as 5,000 square feet lots for single-family homes. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment:The current R Rural zoning would not allow for further subdivision or the development of the Barron Crest Subdivision to extend into this tract. The proposed zoning would enable for this to occur and is in line with the vision of the Comprehensive Plan. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Under the current zoning district the property is limited in density. The proposed zoning would allow for the development of single-family residential subdivision that is being sought to continue Barron Crest Subdivision on the west. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject tract is located in College Station's water and wastewater service area. Currently, the property has access to water and wastewater. The tract has frontage to Hofburg Drive, which is not on the Thoroughfare Plan but is constructed as a minor collector. Any future development of the tract will be required to meet the City's minimum fire flow requirements. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Ordinance College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: March 20, 2014 Advertised Council Hearing Dates: April 10, 2014 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Edelweiss Gartens HOA Property owner notices mailed: 18 Contacts in support: None at this time. Contacts in opposition: None at this time. Inquiry contacts: 2 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North (Across Hofburg Drive) General Suburban GS General Suburban Single-Family Residential – Edelweiss Gartens Subdivision South General Suburban R Rural School – Future Traditions Montessori School East General Suburban R Rural Vacant West General Suburban GS General Suburban Single-Family Residential – Future Barron Crest Subdivision (Unplatted) DEVELOPMENT HISTORY Annexation: June 1995 Zoning: A-O Agricultural Open upon annexation A-O Agricultural Open renamed R Rural (2013) Final Plat: This property is currently unplatted. Site development: Manufactured Home ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Tex as, be amended as set out in Exhibit “A”, and as shown graphically in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 10th day of April, 2014 APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO.__________________ Page 2 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R Rural to GS General Suburban: ORDINANCE NO.__________________ Page 3 Exhibit “B” 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-346 Name:The Barracks II Rezoning Status:Type:Rezoning Agenda Ready File created:In control:3/24/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural and PDD Planned Development District to PDD Planned Development District for an approximate 88.7 acres in the Crawford Burnett League, A-7, 29.175-acre tract, Volume 7583, Page 90, Crawford Burnett League A-7, 54.987-acre tract, Volume 9627, Page 73 of the Official Public Records of Brazos County, Texas, which includes Barracks II Subdivision Phase 102 and Barracks II Subdivision Phase 300 Lot 1 Block 28, and Barracks II Subdivision Phase 100 Lot 1A Block 1, generally located at 12470 Old Wellborn Road. Sponsors: Indexes: Code sections: Attachments:Background Information.pdf Aerial & Small Area Map.pdf Existing Concept Plan.pdf Proposed Concept Plan.pdf Ordinance.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from R Rural and PDD Planned Development District to PDD Planned Development District for an approximate 88.7 acres in the Crawford Burnett League, A-7, 29.175-acre tract, Volume 7583, Page 90, Crawford Burnett League A-7, 54.987-acre tract, Volume 9627, Page 73 of the Official Public Records of Brazos County, Texas, which includes Barracks II Subdivision Phase 102 and Barracks II Subdivision Phase 300 Lot 1 Block 28, and Barracks II Subdivision Phase 100 Lot 1A Block 1, generally located at 12470 Old Wellborn Road. Relationship to Strategic Goals: ··Diverse Growing Economy Recommendation(s):The Planning and Zoning Commission considered this item at their March 20, 2014 meeting and voted 6-0 to recommend approval of the rezoning request. Staff also recommended approval of the request. Summary:The proposed rezoning adds the 29-acre tract to the north to the development and amends a portion of the previously approved PDD Planned Development District zoning and concept plan. This development was initially approved in June 2011 when 108 acres was rezoned from A-O Agricultural Open to PDD Planned Development District and included a mix of single-family attached (townhome), single-family detached, and commercial uses. The original proposal included a wake board ski facility but after concerns that were expressed at the public hearings, Council approved the rezoning without the wake board facilities being included. In April 2012, a revised PDD Planned Development District rezoning College Station, TX Printed on 4/4/2014Page 1 of 4 powered by Legistar™ File #:14-346,Version:1 was approved that adjusted the Concept Plan and added recreation facility uses consisting of two 2-tower cable wakeboard ski systems as well as other water recreation uses. In August 2013, a revised PDD Planned Development District rezoning was approved for a portion of the development (59 of the original 108 acres) that realigned streets and alleys adjacent to the park areas, converted some proposed commercial areas along Old Wellborn Road to townhomes, and provided additional uses including a micro- brewery, rental condo units and a development sales office. The proposed rezoning request consists of the 59 acres amended in August 2013, Commercial Tract 1 at the northeast corner of Deacon Drive West and Holleman Drive South, adds the 29-acre "Barger" tract to the north to the development, and revises some of the permitted uses and standards within the existing PDD area. REVIEW CRITERIA 1. Consistency with the Comprehensive Plan. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use. The Comprehensive Plan designates the subject area as Urban and General Suburban and is located in Growth Area 5. It states that the area near and north of Cain Road is Urban and should be used for intense land use activities including general commercial, office uses, townhomes, high-density apartments, and vertical mixed use. The areas further south of Cain Road to Rock Prairie Road should be used for General Suburban activities including high-density single-family lots (minimum 5,000 square feet), townhomes, duplexes, as well as suburban or neighborhood commercial and office uses. The area within the existing PDD Planned Development District allows for a mixture of single-family residences, townhomes, offices and commercial development. Residential uses are capped at a density of 8.50 units per acre and continue a similar development pattern that is immediately to the south that is developed for single-family and townhomes. These developments to the south include The Barracks, a townhome development, as well as the Williamsgate and Buena Vida subdivisions that are single-family subdivisions zoned General Suburban. The proposed PDD Planned Development District adds the 29-acre tract to the north that will consist of multi-family, townhome, general commercial, and recreation facilities. To the north of the development is property zoned R Rural with about half of the lots developed for single-family and commercial or storage uses with the remainder still vacant. It is anticipated that these areas will develop or redevelop into uses that similar to what is proposed. Except for the recreation facilities in the center of the development, commercial uses are primarily located on the western edge along Holleman Drive South, a future four-lane major collector, and Deacon Drive West, a major collector, and on the eastern edge of the development along Old Wellborn Road and General Parkway, a minor collector. Additional details regarding the commercial and recreational uses will be described as part of the Concept Plan. The subject property is located within Wellborn Special Utility District water service area, the City's College Station, TX Printed on 4/4/2014Page 2 of 4 powered by Legistar™ File #:14-346,Version:1 sanitary sewer service area, and Bryan Texas Utilities (BTU) electric service area. The property is located in the Steeplechase Sanitary Sewer Impact Fee Area that gravity flows into the Bee Creek Trunk Line, which serves many developments along Harvey Mitchell Parkway. The City is currently in the process of a capital improvement project to install greater sanitary sewer system capacity. Preliminary analysis of this area has identified that the existing sanitary sewer capacity can support the increased sanitary sewer demand from the proposed development, however, future demands in this respective sub-basin will need to be evaluated as development occurs. The subject property is in the Bee Creek Tributary "B" drainage basin. The subject property is not located within a FEMA regulated Special Flood Hazard Area per FEMA FIRM panel 182C. Future development of the tract will have to meet the requirements of the City Storm Water Design Guidelines. The subject property is located adjacent to Old Wellborn Road (local) to the east and Holleman Drive South (four-lane major collector) to the west. Three future thoroughfares bi-sect the property: Deacon Drive West (two-lane major collector), General Parkway (two-lane minor collector) and Towers Parkway (two-lane minor collector). These thoroughfares have been constructed as the development has built-out. A left-turn lane on Holleman Drive South will be installed when the intersection with Gunner Trail is constructed. REVIEW OF CONCEPT PLAN The applicant has provided the following information related to the purpose and intent of the proposed zoning district: "The Barracks II Subdivision was previously granted PDD Zoning to develop a residential community for students in the 18-30 year age range. The planned development includes a mixture of housing options, recreation facilities and commercial businesses that cater to the student population. The intent has not changed. The rezoning request adds additional land and uses to the Barracks II Development and PDD Zoning." Base Zoning and Meritorious Modifications The applicant proposes to utilize R-3 Townhouse, R-4 Multi-Family, R-6 High Density Multi-Family, C-3 Light Commercial, SC Suburban Commercial, and GC General Commercial as the base, underlying zoning districts as identified on the Concept Plan. The existing PDD zoning was approved with meritorious modifications that will carry over with this PDD rezoning and additions and changes are summarized below. In accordance with the purpose statement, the Concept Plan includes a mixture of residential, commercial and office, and recreational uses summarized as the following: Residential Townhomes are proposed within the areas of the existing PDD with the single-family previously approved and they are capped at a combined density of 8.5 units per acre. Some townhome units have access via a public alley while the majority has access in the front from the public street. The townhome blocks are arranged around series of small pocket park and open spaces. Multi-family and townhome units are proposed to be added to the PDD and they will be subject to standard R-4 Multi-family zoning requirements. Duplexes are not permitted within the PDD. Commercial Commercial Tract 3 in the southeast corner of the development retains its modified C-3 Light Commercial uses and standards as previously approved. Commercial Tract 1 and Commercial Tract 2 along Deacon Drive West proposes to change from the modified C-3 Light Commercial to SC Suburban Commercial requirements while permitting additional uses of fuel sales with up to 10 fueling stations, drive-thru restaurants, and retail sales and service - alcohol (liquor store). Commercial Tract 1A and Commercial Tract 4 are proposed within the area added to the PDD and are proposed to follow standard GC General Commercial requirements. Recreation Facilities The proposed PDD provides additional recreational opportunities by creating Recreation Facility 2 (RF-2) Mixed Use Tract 1 within the area added to the proposed PDD. The RF-2 Mixed Use Tract 1 can consist of multi-family or condo units meeting R-6 High Density Multi-Family zoning standards or GC General Commercial uses including health clubs, indoor sports facilities, outdoor sports facilities, hotel, offices, personal service shop, restaurants, and theaters. Night clubs, bars, and taverns are also permitted if a Conditional Use Permit is approved by Council. The PDD further expands opportunities provided in the Recreation Facility tract. In addition to the uses College Station, TX Printed on 4/4/2014Page 3 of 4 powered by Legistar™ File #:14-346,Version:1 and requirements as provided in the existing PDD, the proposed PDD extends the evening hours of operation of the cable wake board ski facility from as late as 10 PM to as late as midnight. Operation hours of other recreational facilities hours could also be extended from as late as midnight to as late as 2 AM. The proposed PDD also permits motorized vehicles for the recreational activities instead of just being limited to rescue or maintenance purposes. Budget & Financial Summary:N/A Attachments: 1. Background Information 2. Aerial & Small Aerial Map (SAM) 3. Existing Concept Plan 4. Proposed Concept Plan 5. Ordinance College Station, TX Printed on 4/4/2014Page 4 of 4 powered by Legistar™ BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: March 20, 2014 Advertised Council Hearing Dates: April 10, 2014 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: The Barracks at Rock Prairie Owner’s Association Buena Vida Owner’s Association Property owner notices mailed: 119 Contacts in support: None at time of staff report Contacts in opposition: None at time of staff report Inquiry contacts: 1 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban – Growth Area 5 R Rural Vacant, single-family, commercial businesses South General Suburban – Growth Area 5 GS General Suburban; T Townhome; R Rural Townhomes (The Barracks), single-family residences (Williamsgate and Buena Vida subdivisions), vacant East 6-lane major arterial on Thoroughfare Plan Old Wellborn Road, Railroad tracks and Wellborn Road. West General Suburban & Restricted Suburban – Growth Area 5 (across Holleman Drive S) PDD Planned Development District; R Rural Townhomes, single-family residences (Barracks II Development), Vacant DEVELOPMENT HISTORY Annexation: 2002 Zoning: A-O Agricultural Open upon annexation (2002); A-O Agricultural Open to PDD Planned Development District (2011); PDD Planned Development District to PDD Planned Development District (2012); PDD Planned Development District to PDD Planned Development District (2013) Final Plat: Barracks II Phase 300; Barracks II Phases 100-104 & 200 are final platted and are adjacent to the property proposed for rezoning. Site development: A portion of Barracks II Phase 300 has been developed and adjacent areas to the property proposed for rezoning have been developed or are in the process of construction (Barracks II Phases 100-104, 200, & 201). ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 12-4.2, “OFFICIAL ZONING MAP,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and in accordance with the Concept Plan show n in Exhibit “B”, the Concept Plan Notes listed in Exhibit “C”, and as shown graphically in Exhibit “D”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 10th day of April, 2014. APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: _______________________________ City Attorney ORDINANCE NO.__________________ Page 2 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 12-4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: Tract 1: The following 29.869-acre tract is rezoned from R Rural to PDD Planned Development District: ORDINANCE NO.__________________ Page 3 EXHIBIT “A” (continued) ORDINANCE NO.__________________ Page 4 EXHIBIT “A” (continued) Tract 2: The following property is rezoned from PDD Planned Development District to PDD Planned Development District to revise the Concept Plan and associated uses and standards: Barracks II Subdivision Phase 100 Lot 1A, Block 1 (3.822 acres) and a 54.987-tract that includes Barracks II Subdivision Phase 102 and Barracks II Subdivision Phase 300 Lot 1, Block 28 as described as follows: ORDINANCE NO.__________________ Page 5 EXHIBIT “A” (continued) ORDINANCE NO.__________________ Page 6 EXHIBIT “A” (continued) ORDINANCE NO.__________________ Page 7 EXHIBIT “B” Concept Plan ORDINANCE NO.__________________ Page 8 EXHIBIT “C” Concept Plan Notes 1. The land uses proposed for this property are as listed on this plan. a. Townhomes (TH) meeting R-3 Townhouse zoning requirements with variances as noted below. b. General Commercial (GC) meeting GC General Commercial zoning requirements c. Commercial (COM) meeting C-3 Light Commercial zoning requirements with variances noted below. The following additional uses are permitted in Commercial Tract 3 only: Shooting Range - Indoor Car Wash subject to supplemental standards contained within the UDO Commercial garden/greenhouse/landscape maintenance subject to supplemental standards contained within the UDO Commercial amusement subject to supplemental standards contained in the UDO Office and retail sales/services with storage areas being greater than 50% of the space (i.e. office/warehouse with overhead doors) Self Storage - equipment, materials, recreational vehicles, or boats - in buildings with at least 3 enclosed sides. d. Recreation Facility (RF) including commercial amusement activities, cable wake board ski facility, flyboarding, administrative offices, pool, exercise room, jogging track, food & beverage services, micro-industrial use for a micro-brewery, and similar recreational offerings for members of the HOA and the general public. Retail sales of equipment, clothing, and accessories related to these uses are permitted in conjunction with normal operations of the Recreation Facility. Additional accessory uses for this area include a development sales office and model residential condo units, (attached to the commercial building), upon build out of the development the model residential condos will become rental condo unit. Also, additional rental condo units for overnight accommodations on a short or long basis will be allowed in this area. The total number of rental condo units will not exceed 20 units. The units will be rental only and will be owned by the Recreation Facility Developer. e. Multi-Family (MF-4) meeting R-4 Multi-Family zoning requirements. Duplexes are not permitted in this designation. f. Suburban Commercial (SC) meeting SC Suburban Commercial zoning requirements with the addition of retail sales, convenience store with fuel sales up to 10 fueling stations and a drive through window restaurant, and retail sales and service - alcohol. g. Recreation Facility 2 (RF-2) Mixed Use Tract including all uses in the Recreation Facility (RF) with additions of multi-family units or condos meeting R-6 High Density Multi-Family requirements, General Commercial uses including health clubs, indoor ORDINANCE NO.__________________ Page 9 EXHIBIT “C” Concept Plan Notes (continued) sports facilities, outdoor sports facilities, hotel, offices, personal service shop, restaurants, and theaters. Night clubs, bars, and taverns may be permitted by Conditional Use Permit. Duplexes are not permitted in this designation. 2. General bulk or dimensional variations (meritorious modifications) are as follows: a. Townhome (TH) development (variations from R-3 Townhouse zoning) Front setback distance - 20 ft without rear access, 15' with rear access Rear setback distance - 20 ft Street side setback distance - 15 ft Side setback distance - 5 ft Common area side setback distance - 5 ft b. Commercial (COM) development (variations from C-3 Light Commercial zoning) Restaurants shall not be permitted in Commercial Tract 3. The rear setback for self storage structures adjacent to a public alley or common area will be 5 feet. In locations where the rear wall of self storage building is adjacent to an alley serving residential units, the rear wall may serve as the buffering wall between land uses. The wall shall be constructed of stone or a concrete wall with stone veneer. c. Commercial Tracts 2 and 3 shall each be permitted to erect a freestanding sign in accordance with Section 12-7.5.N of the UDO. These signs may be raised to a maximum height of 20 feet. d. Dead-end streets in residential areas are permitted up to maximum of 100 feet in length. 3. Special conditions for Commercial (COM), Suburban Commercial (SC) or General Commercial (GC) development for Commercial Tracts 1, 1A, 2, 3, & 4: a. The total building area of all commercial buildings shall not exceed 100,000 sf. This figure excludes self storage units and buildings associated with the Recreation Facility (RF) and Recreation Facility (RF-2). b. Self storage units shall be allowed in Commercial Tract 3 only. The total leasable area of all self storage units shall not exceed 21,400 sf. c. No openings to self storage buildings are allowed on the sides adjacent to any street right- of-way or alley that is associated with residential development. d. The self storage facility will be permitted to incorporate an office on the premises for management and security. The office shall be permitted to sell equipment or materials related to storage and moving, but shall not sell/rent trucks or trailers. The office will be ORDINANCE NO.__________________ Page 10 EXHIBIT “C” Concept Plan Notes (continued) limited to a maximum of 1,000 sf. Living quarters for the managers of the facility will also be permitted within the premises. These quarters shall be no larger than 1,000 sf. e. Individual commercial buildings shall not exceed 10,000 sf with the following exceptions: Commercial buildings on Commercial Tract 4 are not restricted in size. One commercial building will be allowed up to a maximum of 15,000 sf. The building may be located on Commercial Tract 3. This maximum building size does not apply to the Recreation Facility (RF) & Recreation Facility 2 (RF-2). f. The following applies to tracts 1, 1A, 2, & 3. Unless otherwise noted herein, commercial buildings and related parking areas shall comply with the Non-Residential Architectural Standards in the UDO. Design of these structures shall be compatible in size, roof type and pitch, architecture, and lot coverage with the surrounding single-family residential uses. g. All commercial tracts shall provide cross access in accordance with the UDO. h. Convenience stores with fuel sales in SC areas shall be limited to either Commercial Tract 1 or Commercial Tract 2. 4. Special conditions for the Recreation Facility (RF) are as follows: a. Food and beverage services are permitted within the Recreation Facility. Maximum size of the restaurant shall be 5000 sf inclusive of all indoor seating, kitchen, office, and storage spaces. b. Commercial amusement activities, including water recreation and associated equipment, shall be allowed within the Recreation Facility boundary shown on the Concept Plan. Motorized vehicles are allowed for recreational activities and for rescue or maintenance purposes. c. Any buildings and parking areas associated with the Recreation Facility shall comply with the Non-Residential Architectural Standards in the UDO. d. Landscaping requirements in the UDO will be applied to the building, parking, and adjacent amenity areas of the Recreation Facility. The remainder of the Recreation Facility is excluded from these requirements. e. Drainage and access easements shall be granted to the Homeowners Association for maintenance purposes associated with the detention ponds and their related appurtenances. ORDINANCE NO.__________________ Page 11 EXHIBIT “C” Concept Plan Notes (continued) f. The following operational restrictions shall be imposed on the Recreation Facility and its related facilities: Hours of operation for the cable wake board ski facility shall be no earlier than 8:00 a.m. and no later than 12:00 midnight All other recreational amenities may be open for use between the hours of 7:00 a.m. and 2:00 a.m. The restaurant will be allowed to set its own hours of operation. Lighting shall be designed in accordance with the Unified Development Ordinance. Lights used for the ski facility shall be turned off no later than 1 hour following the closing times noted above except when necessary for maintenance purposes that cannot be undertaken during daylight hours. The Recreation Facility shall have a maximum of three 2-tower cable wake board ski systems. 5. A block length of up to 1,270 feet is allowed along Deacon Drive West in front of the Recreation Facility and along the north boundary of Recreation Facility 2 (RF-2). A block length of 860 feet is allowed along the east side of Commando Trail, the east and west sides of General Parkway and the west side of Old Wellborn Road. A block perimeter of 4,179 feet is required for the block created by General Parkway, Deacon Drive West, Commando Trail, and the German Acres Subdivision. A block perimeter of 2,936 feet is required for the block created by General Parkway, Deacon Drive West, Old Wellborn Road, and the Cain Road Corporation Tract. 6. Density for the residential development portions of Parcel 1 (see figure below) shall not exceed 8.50 dwelling units per acre. This figure is computed by dividing the total number of dwelling units by the sum total of open space areas (parks, detention pond, common areas) plus the privately owned properties inside the residential areas. Detention ponds used in conjunction with the Recreation Facility are excluded from this computation as long commercial operations are offered at the facility. Detention pond 2 is to be used for Parcel 1 density calculations. Detention pond 2, Commercial Tract 2, & Commercial Tract 4 can be reconfigured as long as detention pond 2 is contiguous across Parcels 1 and 2. 7. Recreation Facility (RF) and Commercial Tract 4 shall be limited to a maximum height of 50 feet. All other designations shall meet the requirements of the UDO based on the use. 8. When there are more than 30 lots to be served by external street connections, a minimum of two connections to external paved public streets shall be required. A Remote Emergency Access is permitted to serve as one of these connections. Two street connections to external paved public streets shall be required when 100 or more lots are served. 9. Unless otherwise noted herein, buffer areas will be provided in accordance with the UDO. 10. Driveway access from residential lots shall not be permitted onto streets designated as minor collector or larger. ORDINANCE NO.__________________ Page 12 EXHIBIT “C” Concept Plan Notes (continued) 11. Right-of-way and pavement widths shown on this plan reflect the widths that are required along the majority length of each street. These widths can be increased at intersections of collector streets as needed to accommodate turning lanes, medians or other traffic controls. 12. All stormwater requirements (including detention) shall be designed to comply with the BCS Drainage Design Guidelines. The detention pond adjacent to Commercial Tracts 2 & 4 shall also meet commercial standards including landscaping and treatment of concrete structures. 13. If the City of College Station or another entity constructs a regional detention facility in the drainage basin encompassing this tract of land that has capacity to serve this development, one or more of the detention facilities shown here may be eliminated upon approval by the City Engineer. Any land released from use as a detention facility may be developed for other uses pending approval of revised PDD Zoning. 14. Pedestrian and bicycle circulation will be provided throughout the project as required by the UDO. Location and details of these facilities will be determined at platting or site plan submittal. 15. A left turn lane will be constructed on Holleman Drive when the Gunner Drive connection is made. ORDINANCE NO.__________________ Page 13 EXHIBIT “D” 1101 Texas Ave College Station, TX 77840College Station, TX Legislation Details (With Text) File #: Version:114-363 Name:Budget Amendment #3 Status:Type:Ordinance Agenda Ready File created:In control:4/2/2014 City Council Regular On agenda:Final action:4/10/2014 Title:Public Hearing, presentation, possible action, and discussion on Budget Amendment #3 amending Ordinance No. 3523 which will amend the budget for the 2013-2014 Fiscal Year in the amount of $46,327. Sponsors: Indexes: Code sections: Attachments:BA#3 list.pdf FY14 Budget Amendment #3 Ordinance.pdf Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion on Budget Amendment #3 amending Ordinance No. 3523 which will amend the budget for the 2013-2014 Fiscal Year in the amount of $46,327. Agenda Caption:Public Hearing, presentation, possible action, and discussion on Budget Amendment #3 amending Ordinance No. 3523 which will amend the budget for the 2013-2014 Fiscal Year in the amount of $46,327. Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure Recommendation(s):Staff recommends the City Council approve Budget Amendment #3. Summary: The proposed budget amendment is to increase the FY14 budget appropriations by $46,327. The charter of the City of College Station provides for the City Council to amend the annual budget in the event there are revenues available to cover increased expenditures and after holding a public hearing on such budget amendment. Attached is a summary with a description of the item included on the proposed budget amendment. Budget & Financial Summary:The City has resources or can reasonably expect resources to cover the appropriations in this budget amendment. The attached summary has the complete description of the item included on the proposed budget amendment. If approved, the net revised budget will be $263,166,866. Reviewed and Approved by Legal:Yes Attachments: College Station, TX Printed on 4/4/2014Page 1 of 2 powered by Legistar™ File #:14-363,Version:1 1. Ordinance 2. Budget Amendment #3 List College Station, TX Printed on 4/4/2014Page 2 of 2 powered by Legistar™ Exhibit A - FY14 Budget Amendment #3 Detail Listing 1 The proposed budget amendment is to increase the FY14 revised net budget for the item listed below by $46,327. 1. Convention and Visitors Bureau (CVB) Grant Program - $46,327 (Budget Amendment) The CVB grant program provides funding for events that promote tourism and the hotel industry in College Station. The program is funded with Hotel Tax Funds and is administered by the CVB. In the FY14 Approved Budget, $128,000 was included for the CVB grant program. The CVB accepted applications for the program in the fall and allocated $114,950 of these funds. Applications were also accepted in the spring and an additional $59,377 is being recommended for allocation. This item will amend the budget for an additional $46,327 (spring allocation less balance of original budget). These funds are available in the Hotel Tax Fund balance. If approved, an amendment to the CVB Grant Program Funding Agreement will be prepared and brought back to Council. Groups who receive funding will only receive ¼ of the funding up front and the remaining ¾ after the event has occurred and performance standards have been met and verified. ORDINANCE NO. _________ AN ORDINANCE (BUDGET AMENDMENT 3) AMENDING ORDINANCE NO. 2013- 3523 WHICH WILL AMEND THE BUDGET FOR THE 2013-2014 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 12, 2013, the City Council of the City of College Station, Texas, adopted Ordinance No. 2013-3523 approving its Budget for the 2013-2014 Fiscal Year; and WHEREAS, on February 13, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 1 amending the 2013-2014 Budget; and WHEREAS, on March 27, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 2 amending the 2013-2014 Budget; and WHEREAS, the City Council of the City of College Station, Texas, finds it necessary to amend the 2013-2014 Budget, as amended by Budget Amendments 1 and 2; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2013-3523 is hereby amended by amending the 2013-2014 Budget adopted thereto by a net amount of $46,327 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment 3 shall be attached to and made a part of the 2013-2014 Budget. PART 3: That except as amended hereby, Ordinance No, 2013-3523 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this _________ day of __________________________2014. ATTEST: APPROVED: ____________________________ ________________________________ City Secretary Mayor APPROVED: _________________________ City Attorney