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Home My WebLink About09/12/2013 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 5 - Update on TxDOT’s Thoroughfare Transfer Program Coversheet revised 5 1 CITY OF COllEGE STATION Mayor Home ofTexas A&M University" Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Karl Mooney Jolm Nichols Interim City Manager Julie Schultz Kathy Merrill J ames Benham Agenda College Station City Council Workshop Meeting Thursday, September 12,2013,4:30 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call meeting to o~der. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.071 }; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attoTI1ey-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. College Station v. Star Insurance Co., Civil Action No.4: 11-CV -02023 b. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV -272, in the 272 nd District Court of Brazos County, Tx. c. Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas d. Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13-001244-CV-361, in the 361 st District Court, Brazos County, Texas Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Property located at or near 204-220 Holleman Drive in College Station Personnel {Gov't Code Section 551.074}; possible action -The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: P a e 2 City Council Workshop Meeting Thursday, September 12,2013 a. City Manager 3. Take action, if any, on Executive Session. 6:00 PM Presentation: • Presentation to Texas A&M Engineering Extension Service (TEEX) proclaiming September as National Preparedness Month. • Presentation to Deb Barton proclaiming September 12,2013 as Deb Barton Day. • Presentation to the City of College Station by Union Pacific in recognition of the City's 75 th Anniversary. 4. Presentation, possible action~ and discussion on items listed on the consent agenda. 5. Presentation, possible action, and discussion on TxDOT's Thoroughfare Transfer Program. 6. Council Calendar Sept. 16 IGC Meeting at BVCOG, 12:00 p.m. Sept. 16 Celebrating the Arts Gala at the Hilton, 6 :00 p.m. Sept. 18 BVSWMA Board Meeting at 310 Krenek Tap Road -Municipal Court Building -2nd Floor -Room 203, 11 :00 a.m. Sept. 18 RVP Board Meeting at RVP, 3:00 p.m. Sept. 19 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Blanche Brick, Liaison) Sept. 19 TML Region 10 in Caldwell Civic Center -Caldwell, Texas at 6:00 p.m. Sept. 26 Executive SessionlWorkshoplRegular Meeting at 4:30, 6:00 & 7:00 p.m. Sept. 27 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 5:00 p.m. Sept. 28 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 10:30 p.m. 7. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, T AMU Student Senate, Texas Municipal League, Twin City P a e 3 City Council Workshop Meeting Thursday, September 12, 2013 Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 9. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED: City Manager Notice is hereby given that a Council Group Photo's, Executive Session and Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 12th of September, 2013 at 4:30 p.m. respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas . The following subjects will be discussed, to wit: See Agenda I, the ndersigned, do hereby celiify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on September 6, 2013 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the foHowing date and time: by _____________ Dated this __day of ,2013. CITY OF COLLEGE STATION, TEXAS By_______________________________ Subscribed and sworn to before me on this the day of ,2013. _________Notary Public -Brazos County, Texas My commission expires: ______ This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. September 12, 2013 Workshop Agenda Item No. 5 Update on TxDOT’s Thoroughfare Transfer Program To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on TxDOT’s Thoroughfare Transfer Program. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff is providing an update and not making any recommendations at this time. Staff requests that the Council receive the presentation. Summary: On August 16, 2013 the City received a letter from the Texas Department of Transportation (TxDOT) introducing a program being considered by the Texas Transportation Commission that will transfer State owned thoroughfares (right-of-way and infrastructure) that are functioning as local streets, to the City. The letter from TxDOT did not include a timeline associated with the transfer, only that the program will be discussed by the Texas Transportation Commission in Austin on August 29, 2013. The August 29th meeting of the Commission clarified some details about the program, and also provided additional information. The program will consist of voluntary transfers from the State to the City, with possible one-time maintenance funds available from the State. City staff will be meeting with TxDOT in the near future to continue discussions on this program. Budget & Financial Summary: N/A Reviewed and Approved by Legal: N/A Attachments: 1. None 5