HomeMy WebLinkAbout10/24/2013 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Workshop 8
Regular 12
Consent No. 2b - Increase Funding for City Solid Waste
Disposal
Coversheet revised 16
Consent No. 2c - Contract Ratification - City Hall Chiller
Replacement
Coversheet revised 17
Consent No. 2d - Creek View Neighborhood Park Project
Construction Contract #13-386
Coversheet revised 18
Bid Tabulation 19
Project Map 22
Park Layout 23
Consent No. 2e - Fiber Optic Infrastructure Project (CO-
0902)Resolution Determining Need and Necessity for Easement
Acquisition
Coversheet revised 24
Needs Resolution 25
Map 31
Consent No. 2f - Purchase of Portable Heavy Truck Lifts, Safety
Jack Stands and Accessories
Coversheet revised 32
Consent No. 2g - Hike and Bike Trail Completion Phase II
(ST1103) Construction Contract Award
Coversheet revised 33
Bid Tabulation 34
Location Map 40
Consent No. 2h - Traffic Signal Located at Wellborn Road at
F&B and Old College
Coversheet revised 41
ILA 42
Location Map 46
Consent No. 2i - Municipal Management Districts
Coversheet revised 47
Consent No. 2j - Ordinance Update Chapter 4-6–Taxicabs
Coversheet revised 48
Ordinance 49
Consent No. 2k - Northgate Substation Underground Manholes
and Conduit System
Coversheet revised 62
Bid Tab 63
1
Project location map 68
Consent No. 2L - Annual Pad-Mount Equipment Repair and
RestorationBid #099
Coversheet revised 69
Bid Tab 70
Consent No. 2m - Purchase of Additional Radio Console for
Utility Dispatch Operations
Coversheet revised 72
Consent No. 2n - HOME Investment Partnership Funding
Agreement with Bryan-College Station Habitat for Humanity, Inc
Coversheet revised 73
Funding Agreement 74
Consent No. 2o - Approval of the 2013 Property Tax Roll
Coversheet revised 105
Letter 106
Final Tax Levy Totals 109
Consent No. 2p - Financial Advisory Consulting Services
Coversheet revised 111
Consent No. 2q - Investment Policy/Broker-Dealer List/Strategy
Resolution
Coversheet revised 112
Investment Policy and Startegy 113
Resolution 134
GTOT Letter of Distinction 135
Consent No. 2r - Addendum to JPMorgan Chase Participation
Agreement For Receipt Imaging Services
Coversheet revised 136
Consent No. 2s - Funding Agreement with Keep Brazos
Beautiful
Coversheet revised 137
Consent No. 2t - Funding Agreement with College Station Noon
Lions Club
Coversheet revised 138
Consent No. 2u - Annual Purchases of Oils and Lubricants
Coversheet revised 139
Renewal Letter 140
Consent No. 2v - Radakor, L.L.C. Economic Development
Incentive Payment
Coversheet revised 141
Application and Request for Payment of Cash Incentive 143
Regular No. 1 - Comprehensive Plan and Unified Development
Ordinance Annual Reviews
Coversheet revised 155
Annual Review (Print Version)156
Annual Review (Active Web Version)169
2
CITY OF COllEGE STKfION
Mayor Home ofTexas A&M University' Council nlembers
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Karl Mooney John Nichols
Interim City Manager Julie M. Schultz
Kathy Merrill J ames Benham
Agenda
College Station City Council
Regular Meeting
Thursday, October 24,2013 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, IIl"Vocation, Consider absence request.
Presentation:
.:. Presentation of The Brazos Boot trophy, officially marking A&M Consolidated 2013 football victory
over Bryan High School.
.:. Recognition of an outstanding community-initiated, Strong and Sustainable Neighborhood project by the
Emerald Forest HOA.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be ren10ved from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
• October 7, 2013 Workshop
• October 7, 2013 Regular Council Meeting
City Council Regular Meeting Page 2
Thursday, October 24,2013
b. Presentation, possible action and discussion to approve an increase in expenditure authorization for City
solid waste disposal fees to the Brazos Valley Solid Waste Managen1ent Agency, Inc in the an10unt of
$175,000 for a total of$1,652,497 for fiscal year 2013.
c. Presentation, possible action, and discussion on ratification of a Service Contract between the City of
College station and Air Tech Brazos Valley Contracting, in the amount of $58,572 for a new replacement
chiller in City Hall to include all labor and materials.
d. Presentation, possible action, and discussion regarding approval of construction contract number 13-386 to
Vox Construction, LLC in the amount of $383,424.1 0 for the construction of Creek View Neighborhood
Park.
e. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff
to negotiate for the purchase of an easement needed for the Fiber Optic Infrastructure Project in the general
location of the intersection of Holleman Drive South and Saddle Lane.
f.
..
Presentation, possible action and discussion regarding the Purchase of a portable heavy truck lifts, safety
jack stands and accessories, from Vehicle Service Group in the amount of$69,999.99.
g. Presentation, possible action, and discussion regarding award of a construction contract to G.W. Williams in
the amount of $480,365.95 for the Hike and Bike Trail Completion Phase II.
h. Presentation, possible action and discussion regarding an Interlocal Agreement (ILA) between the Cities of
College Station and Bryan for the construction costs of a traffic signal at the intersection of Wellborn Road
with F&B and Old College. The City of College Station's portion is estimated not to exceed $210,000.
1. Presentation, possible action, and discussion authorizing Allen Boone Humphries Robinson, LLP (ABHR),
to perform additional legal work related to Municipal Management Districts #1 and #2 in an amount not to
exceed $50,000.
J. Presentation, possible action and discussion regarding adding Section 22 "Pedicabs" to Chapter 4 "Business
Regulations" of the City of College Station Ordinances.
k. Presentation, possible action, and discussion regarding approval of a resolution awarding a contract for
Northgate Substation Underground Manholes and Conduit System to Power Secure Inc. in the amount of
$455,064.13.
1. Presentation, possible action, and discussion regarding a resolution awarding a contract for Annual Pad
Mount Equipment Repair and Restoration to Utility Restoration Services Inc. in the amount of $1 02,370.
m. Presentation, possible action, and discussion regarding the approval of the purchase of an additional radio
console and related equipment for the Utility Dispatch Operations Center from Motorola Solutions in the
amount of$63,503.64 for the purpose of expanding communication capabilities.
n. Presentation, possible action, and discussion regarding a funding
Investment Partnership funds to B/CS Habitat for Humanity, Inc
construction of two affordable single-family homes at 111 7 Phoenix.
agreement for
in the amount
a grant of HO"N'IE
of $65,000 for the
City Council Regular Meeting Page 3
Thursday, October 24,2013
o. Presentation, possible action, and discussion on approval of the 2013 Property Tax Roll in the amount of
$26,407,914.56.
p. Presentation, possible action, and discussion to approve a consulting contract with First Southwest
Company in an amount not to exceed $150,000 for financial advisory services.
q. Presentation, possible action and discussion on a resolution stating that the City Council has reviewed and
approved the City's Investment Policy, Broker-Dealer List and Investment Strategy.
r. Presentation, possible action, and discussion on a Receipt Imaging Services Addendun1 to the lPMorgan
Chase Participation Agreement for the automated review and approval process for procurement card
processIng.
s. Presentation, possible action and discussion on a funding agreement between the City of College Station and
Keep Brazos Beautiful for FY14 in the amount of $46,240.
t. Presentation, possible action and discussion on a funding agreement between the City of College Station and
College Station Noon Lions Club for FY14 in the amount of$10,000.
u. Presentation, possible action and discussion on renewing the annual price agreement for the purchase of
fleet oils and lubricants with Kolkhorst Petroleum Co., Inc. for an annual expenditure of $100,940.40. (Bid
No. 12-004)
v. Presentation, possible action, and discussion authorizing the payment of an economic development incentive
in the total amount of $693,900 to Radakor, LLC.
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals
who wish to address the City Council on a regular agenda item not posted as a public hearing shall register
with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on the Annual Review of the
Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO).
2. Adjourn.
City Council Regular Meeting Page 4
Thursday, October 24, 2013
The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is
raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the
Executive Session discussion.
APPROVED:
~illLevL ~ ~Manager •
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, October 24, 2013 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Poste this 18th day of October, 2013 at 5 :00 p.n1.
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice
and Agenda were posted on October 18, 2013 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by ___________
Dated this __day of _______, 2013 By________________
Subscribed and sworn to before me on this the __day of _______, 2013.
Notary Public -Brazos County, Texas My commission expires: _____
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
October 24, 2013
City Council Consent Agenda Item No. 2a
City Council Minutes
To: Kathy Merrill, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• October 7, 2013 Workshop
• October 7, 2013 Regular Council Meeting
Attachments:
• October 7, 2013 Workshop
• October 7, 2013 Regular Council Meeting
7
WKSHP100713Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
OCTOBER 7, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Monday, October 7, 2013 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.072-Real Estate and §551.086-Competitive Matters, the College Station City Council
convened into Executive Session at 4:30 p.m. on Monday, October 7, 2013 in order to continue
discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
• College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
8
WKSHP100713Minutes Page 2
• Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
• Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st
Judicial District Court, Brazos County, Texas
• Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln
Recreation Center, Cause No. 13-001244-CV-361, in the 361st District Court, Brazos
County, Texas
B. Deliberation on the purchase, exchange, lease or value of real property; to wit:
• Property located generally northwest of the intersection of First Street and Church
Avenue in College Station.
• Property located at or near University Drive and Tarrow/East Tarrow Streets in College
Station.
C. Deliberation vote, or final action on a competitive matter as that term is defined in Gov't Code
Section 552.133; to wit:
• Power Supply
The Executive Session adjourned at 6:35 p.m.
3.
Take action, if any, on Executive Session.
No action was required from Executive Session.
Presentation by the College Station Fire Department and the College Station Professional
Fire Fighters Association to the Muscular Dystrophy Association from the Fill the Boot
event.
Representatives from the College Station Fire Department and the College Station Professional
Fire Fighters Association presented a check in the amount of $41,040.38 to the Muscular
Dystrophy Association. These funds were collected from the Fill The Boot campaign.
4.
Presentation, possible action, and discussion on items listed on the consent agenda.
Item 2j was pulled for clarification.
2j: Chase Murphy, Atmos Energy, explained the necessity for the rate increases. They are
spending millions of dollars on infrastructure. He noted this is the first filing of the Rate Review
Mechanism; the five-year Rate Review Mechanism was approved by Council earlier in the year.
5.
Presentation, possible action, and discussion on proposed events celebrating the City’s
75th Anniversary.
Linda Harvell, 75th Anniversary Committee Chair, provided a brief update on the events planned
to celebrate the City’s 75th Anniversary. She reported that the exhibit is scheduled to open
9
WKSHP100713Minutes Page 3
October 21 at the George Bush Library; however, she noted this might be pushed back due to the
government shutdown. Train Town USA Union Pacific wants to designate College Station as a
Train Town USA and anticipates presenting a proclamation on October 22 at the VIP reception.
The A&M Garden Club is working on Carter Park, and the official dedication will be November
15. Homes built in 1938 and prior will have special signage. November 15 will also be the
Homecoming at the Southwood Community Center. There will be entertainment and dinner for
$12 per person. The grand opening of the exhibit is scheduled for November 16. Committee
members will serve as docents for the exhibit. She invited the Council to give an hour as a
docent.
She asked for direction for future projects for the HPC.
6. Council Calendar
Oct. 8-11 TML Annual Conference in Austin at 8:00 a.m.
Oct. 10 John Happ Retirement Reception at the Annenberg Presidential
Conference Center - Banquet Room, 3:00 p.m.
Oct. 15 87th Annual Transportation Short Course Luncheon at Memorial
Student Center, Room 2400, 12:00 p.m.
Oct. 16 RVP Board Meeting at RVP, 3:00 p.m.
Oct. 17 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Julie
Schultz, Liaison)
Oct. 18 Wellborn Road Grade Separation Project Ribbon-Cutting
Ceremony, 9:00 a.m.
Oct. 21 Council Transportation & Mobility Committee in City Hall
Administrative Conference Room, 3:30 p.m.
Oct. 27
Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00
p.m.
Council reviewed the calendar. The Audit Committee will meet on October 22.
7.
Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Schultz reminded the request to have a workshop on HOT fund strategic
planning. She asked if Scott Joslove could provide a brief update on the rules for HOT funding.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Convention & Visitors Bureau, Design Review Board, Economic Development Committee,
Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue
10
WKSHP100713Minutes Page 4
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Research Valley Technology Council, Regional Transportation Committee for Council of
Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments.
Councilmember Nichols reported on the Brazos County Board of Health.
Councilmember Brick reported on the Bicycle, Pedestrian and Greenways Advisory Board.
Mayor Berry recessed the Workshop at 7:08 p.m.
Mayor Berry reconvened the Workshop to go back into Executive Session at 7:15 p.m. for
§551.074-Personnel - Deliberation on the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer; to wit:
• City Manager
• Council Self-Evaluation
The Executive Session adjourned at 8:20 p.m.
No action was required from Executive Session.
9.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 8:21 p.m. on Monday, October 7, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
11
RM100713 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
OCTOBER 7, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:08 p.m. on Monday, October 7, 2013 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request
.
Peter Ramirez, Boy Scout Troop 802, led the assembly in the Pledge.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Fields, the City Council voted six (6) for and none (0) opposed, to approve Councilmember
Benham’s Absence Request. The motion carried unanimously.
Citizen Comments
There were no citizen comments.
12
RM100713 Minutes Page 2
CONSENT AGENDA
2a.
•
Presentation, possible action, and discussion of minutes for:
•
September 25, 2013 Special Meeting
•
September 26, 2013 Workshop
September 26, 2013 Regular Council Meeting
2b.
Presentation, possible action, and discussion regarding approval of a three year
software license agreement with ESRI for their Small Government Enterprise ArcGIS
Licenses at a maximum cost of $150,000 over three years.
2c.
Presentation, possible action, and discussion on an Interlocal Agreement between the
City of College Station and City of Paris for sale city surplus equipment.
2d.
Presentation, possible action and discussion on a funding agreement between the City
of College Station and the Research Valley Partnership (RVP) for FY14 in the amount of
$350,000.
2e.
Presentation, possible action and discussion on approving the budget of the Arts
Council of the Brazos Valley, and; presentation, possible action and discussion on
approving two agreements between the City of College Station and the Arts Council of the
Brazos Valley for operations and maintenance in FY14 totaling $100,000, with $50,000
coming from the General Fund and $50,000 coming from the Hotel Tax Fund.
2f.
Presentation, possible action and discussion on approving the agreement between the
City of College Station and the Arts Council of Brazos Valley for FY14 in the amount of
$365,000 for Affiliate funding and Annual Program and Marketing funding.
2g.
Presentation, possible action and discussion on approving the budget of the Brazos
Valley Convention and Visitors Bureau (CVB); and presentation, possible action and
discussion on a funding agreement between the City of College Station and the Brazos
Valley Convention and Visitors Bureau for FY14 in the amount of $1,379,340.
2h.
Presentation possible action and discussion on a funding agreement between the City of
College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY14 in
the amount of $128,000 to administer the CVB Grant Program.
2i.
Presentation, possible action, and discussion authorizing the renewal of the award of
Bid No. 12-102 for the purchase of City branded uniforms for Parks athletic programs and
for other City departments with CC Creations ($45,000) and Monograms and More
($33,000) for a combined annual estimated expenditure of $78,000.
2j.
Presentation, possible action and discussion on Ordinance 2013-3532, adopting the first
annual "Rate Review Mechanism" rate increase under the renewed "Rate Review
Mechanism" Tariff.
13
RM100713 Minutes Page 3
2k.
Presentation, possible action and discussion regarding Change Order Number 1 to
Northgate Substation Construction Contract Number 13-171 in the amount of $154,714.62.
2l.
Presentation, possible action, and discussion regarding approval of a supplement
contract between the City of College Station and Sungard Public Sector for one-time
services the amount of $6,240 and for recurring charges up to $18,000 annually, for the
purposes of upgrading the Click2Gov Software payment engine to a Payment Card
Industry Data Security Standards (PCI DSS) compliant version.
2m.
Presentation, possible action, and discussion regarding approval of Change Order #1
to the professional services contract with Freese & Nichols, Inc. in the amount of $25,346
for the Wolf Pen Creek Erosion Control Phase II.
2n.
Presentation, possible action, and discussion regarding approval of Resolution 10-07-
13-2n, authorizing City staff to negotiate for the purchase of easements needed for the Bee
Creek Parallel Trunk Line Project.
Items 2d, 2e, 2f, 2g, 2h, and 2i were pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent
Agenda, less items 2d, 2e, 2f, 2g, 2h, and 2i. The motion carried unanimously.
(2d)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Nichols, the City Council voted five (5) for and one (1) opposed, with
Councilmember Fields voting against, to approve a funding agreement between the City of
College Station and the Research Valley Partnership (RVP) for FY14 in the amount of $350,000.
The motion carried.
(2e-2i)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with
Councilmember Fields voting against, to:
• Approve the budget of the Arts Council of the Brazos Valley, and; presentation, possible
action and discussion on approving two agreements between the City of College Station
and the Arts Council of the Brazos Valley for operations and maintenance in FY14
totaling $100,000, with $50,000 coming from the General Fund and $50,000 coming
from the Hotel Tax Fund; and
• Approve the agreement between the City of College Station and the Arts Council of
Brazos Valley for FY14 in the amount of $365,000 for Affiliate funding and Annual
Program and Marketing funding; and
• Approve the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and
presentation, possible action and discussion on a funding agreement between the City of
College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the
amount of $1,379,340; and
• Approve a funding agreement between the City of College Station and the Brazos Valley
Convention and Visitors Bureau (CVB) for FY14 in the amount of $128,000 to
administer the CVB Grant Program; and
14
RM100713 Minutes Page 4
• To authorize the renewal of the award of Bid No. 12-102 for the purchase of City branded
uniforms for Parks athletic programs and for other City departments with CC Creations
($45,000) and Monograms and More ($33,000) for a combined annual estimated
expenditure of $78,000.
The motion carried.
3.
Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 7:15 p.m. on Monday, October 7, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
15
October 24, 2013
Consent Agenda Item No. 2b
Increase Funding for City Solid Waste Disposal
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion to approve an increase in
expenditure authorization for City solid waste disposal fees to the Brazos Valley Solid Waste
Management Agency, Inc in the amount of $175,000 for a total of $1,652,497 for fiscal year
2013.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the increase in expenditure
authorization. Approval by the Council of this request will provide sufficient expenditure
authorization with Brazos Valley Solid Waste Management Agency, Inc. for disposal of the
City’s solid waste.
Summary: On September 27, 2012 Council authorized expenditures in the amount not to
exceed $1,477,497 for landfill disposal fees through our agreement with Brazos Valley Solid
Waste Management Agency, Inc. Due to an increase in disposal of sludge produced by the
City’s wastewater treatment plants and an increase of dead tree and brush removal, and
providing solid waste removal services to recently annexed areas (citizens in the Wellborn
area were required to transfer to the city’s sanitation service this summer); the City has
exceeded the authorized expenditure limit for solid waste disposal for FY 2013. This
additional waste has increased the City’s solid waste tonnage by 3,900 tons from FY 2012 to
FY 2013. This increase of $175,000 will provide expenditure authorization for solid waste
disposal fees to BVSWMA, Inc through the end of FY 2013.
Budget & Financial Summary: Funds are available in the Sanitation Fund balance and
the Wastewater Fund for these expenditures.
Reviewed and Approved by Legal: N/A
Attachments:
1. None
16
October 24, 2013
Consent Agenda Item No. 2c
Contract Ratification - City Hall Chiller Replacement
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion on ratification of a Service
Contract between the City of College station and Air Tech Brazos Valley Contracting, in the
amount of $58,572 for a new replacement chiller in City Hall to include all labor and
materials.
Relationship to Strategic Goals:
1. Core Services and Infrastructure.
Recommendation(s): Staff recommends ratifying the service contract.
Summary: A chiller unit that is a component of the HVAC system that services the two
story section of City Hall failed during the week of September 23rd
. The failure resulted in
the loss of conditioned air to approximately half of City Hall. Two separate components in
the unit have failed, and replacement costs for the individual parts would exceed $12,000
with no guarantee that another component would not fail in the near future.
Additionally, during the facility condition assessment currently being conducted by Faithful
+ Gould, the draft report for the City Hall complex noted that the chiller unit has reached
the end of its useful service life and recommended replaced in 2014. With funds in the
amount of $150,000 budgeted in the FY 2014 Facilities Maintenance Budget for any
contingencies that may arise due to the results of the facility condition assessment, staff
recommends ratification of a service contract to replace the entire unit.
This is a contract to furnish and install one new Carrier 30RB070-6 Chiller, to include the
removal of existing chiller, disconnect and reconnect the chilled water piping, disconnect
and reconnect the primary and secondary voltage to chillers. Furnish and install one
electrical disconnect and a new 150 amp fuses in the fused panel.
Budget & Financial Summary: Funds are budgeted and available in the Public Works
Facilities Maintenance Budget.
Reviewed and Approved by Legal: N/A
Attachments:
1. Service Contracts are on file in City Secretary’s Office.
17
October 24, 2013
Consent Agenda Item 2d
Creek View Neighborhood Park Project
Construction Contract #13-386
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of
construction contract number 13-386 to Vox Construction, LLC in the amount of
$383,424.10 for the construction of Creek View Neighborhood Park.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with Vox Construction,
LLC in the amount of $383,424.10.
Summary: The development of Creek View Neighborhood Park was included in the 2008
bond authorization. Creek View Park is located adjacent to Creek View Elementary School
on Eagle Avenue between Victoria Avenue and Longmire. The park will include playground
equipment, exercise station, and sidewalks that extend to the elementary school parking
lot. Additionally, new sidewalks in the park will extend to existing sidewalks along Eagle,
Westfield Drive, Night Rain Drive, and Meadow View Drive.
As a reminder, the City is currently leasing this property from CSISD that is contiguous with
Creek View Park. The city has created recreational athletic fields on this property that are
used as practice facilities. The project will also include grading of these recreational fields.
Development of the park was postponed a few years as part of a city-wide effort to
minimize operations and maintenance cost increases between 2010 and 2012. Design is
complete and the operational cost of the new park is included in the FY 2014 Parks budget.
Budget & Financial Summary: A total of four bids were received for the project. The
total project budget is $515,000, of which $76,028 has been expended or committed to
date. This leaves a balance of $438,972 remaining for the construction phase of this
project. Bid tabulation 13-095 provides the breakdown of the bids received along with the
additional alternates that were not included in the final scope of work.
Reviewed and Approved by Legal: Yes
Attachments:
1. Contract 13-386 available in the City Secretary’s Office
2. Bid Tabulation 13-095
3. Project Map
4. Park Layout
18
Item No.Quantity Units Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 1 LS Mobilization , complete and in place.$12,169.00 $12,169.00 $7,669.42 $7,669.42 $12,380.00 $12,380.00 $41,500.00 $41,500.00
2 1 LS Demolition , complete and in place.$2,215.00 $2,215.00 $887.49 $887.49 $1,710.00 $1,710.00 $1,500.00 $1,500.00
3 1 LS Erosion Control , complete and in place.$5,772.00 $5,772.00 $4,248.60 $4,248.60 $2,850.00 $2,850.00 $2,500.00 $2,500.00
4 1 LS Traffic Control , complete and in place.$530.00 $530.00 $1,194.22 $1,194.22 $1,140.00 $1,140.00 $500.00 $500.00
5 0.4 ACRE Clearing and Grubbing , complete and in place.$5,064.00 $2,025.60 $13,392.05 $5,356.82 $5,472.00 $2,188.80 $15,000.00 $6,000.00
6 7200 SY Cellulose Fiber Mulch Seeding , complete and in place.$0.34 $2,448.00 $0.38 $2,736.00 $0.40 $2,880.00 $0.42 $3,024.00
7 1 LS Tree Protection , complete and in place.$1,688.00 $1,688.00 $1,780.74 $1,780.74 $1,567.50 $1,567.50 $1,500.00 $1,500.00
8 1 LS General Grading -Excavation & Embankment (including 1" of topsoil) ,
complete and in place.$8,862.00 $8,862.00 $3,469.95 $3,469.95 $9,576.00 $9,576.00 $7,550.00 $7,550.00
9 1 LS Hydromulch seeding, grading (including 1" of topsoil) and establishment of
Soccer Field, complete in place. , complete and in place.$975.00 $975.00 $19,075.53 $19,075.53 $2,097.50 $2,097.50 $8,624.00 $8,624.00
10 1 LS Hydromulch seeding, grading (including 1" of topsoil) and establishment of
Ball Field, complete in place. , complete and in place.$756.00 $756.00 $23,578.60 $23,578.60 $2,280.00 $2,280.00 $9,800.00 $9,800.00
11 1 LS New playground/concrete/rubber top , complete and in place.$52,400.00 $52,400.00 $49,939.19 $49,939.19 $42,992.82 $42,992.82 $43,780.00 $43,780.00
12 1 LS Pavilion Structure, complete in place , complete and in place.$30,500.00 $30,500.00 $25,356.59 $25,356.59 $28,371.18 $28,371.18 $15,180.00 $15,180.00
13 8544 SF 4" Concrete Sidewalk with stabilized subgrade , complete and in place.$4.07 $34,774.08 $5.07 $43,318.08 $4.70 $40,156.80 $5.50 $46,992.00
14 3 EA Handicap Curb Ramps , complete and in place.$633.00 $1,899.00 $421.02 $1,263.06 $285.00 $855.00 $600.00 $1,800.00
15 126 LF 18" HDPE Pipe for Drainage , complete and in place.$33.00 $4,158.00 $58.39 $7,357.14 $42.81 $5,394.06 $66.00 $8,316.00
16 86 LF 12" HDPE Pipe for Drainage , complete and in place.$28.00 $2,408.00 $13.67 $1,175.62 $30.10 $2,588.60 $40.00 $3,440.00
17 2 EA 12" Double Barrel Sloped Headwall (6:1) , complete and in place.$1,202.00 $2,404.00 $5,175.47 $10,350.94 $1,299.60 $2,599.20 $3,000.00 $6,000.00
18 2 EA 12" Single Barrel Sloped Headwall (6:1) , complete and in place.$1,012.00 $2,024.00 $2,940.61 $5,881.22 $1,094.40 $2,188.80 $1,350.00 $2,700.00
19 22 SY RIPRAP , complete and in place.$55.00 $1,210.00 $67.25 $1,479.50 $60.19 $1,324.18 $55.00 $1,210.00
20 1 EA Water Fountain (Most Dependable Drinking Fountain #3800, 3 Bowls,
including a dog bowl) & Appurtenances , complete and in place.$6,900.00 $6,900.00 $4,436.34 $4,436.34 $7,138.68 $7,138.68 $6,880.00 $6,880.00
21 95 LF 1" Copper Waterline , complete and in place.$20.50 $1,947.50 $15.84 $1,504.80 $26.68 $2,534.60 $25.50 $2,422.50
22 1 EA Water Meter Connection and Box (COCS to provide meter) , complete and
in place.$1,033.00 $1,033.00 $2,537.83 $2,537.83 $1,117.20 $1,117.20 $2,750.00 $2,750.00
City of College StationBid 13-095, Opened Tuesday, September 10, 2013 at 2:00 p.m.Creekview Neighborhood ParkBid Tabulation
JaCody, Inc.Dudley Construction LTD G.W. Williams, Inc.
General Construction
VOX Construction, LLC
19
Item No.Quantity Units Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
JaCody, Inc.Dudley Construction LTD G.W. Williams, Inc.VOX Construction, LLC
23 1 EA East Bridge, 80' Contech Bridge, Complete and in place , complete and in
place.$69,603.00 $69,603.00 $67,057.83 $67,057.83 $77,993.10 $77,993.10 $76,170.00 $76,170.00
24 1 EA West Bridge, 35' Contech Bridge, Complete and in place , complete and in
place.$35,073.00 $35,073.00 $33,988.38 $33,988.38 $40,680.90 $40,680.90 $36,586.00 $36,586.00
25 2 EA East Bridge Concrete Abutments , complete and in place.$6,330.00 $12,660.00 $5,360.52 $10,721.04 $7,117.02 $14,234.04 $3,500.00 $7,000.00
26 2 EA West Bridge Concrete Abutments , complete and in place.$4,220.00 $8,440.00 $5,360.52 $10,721.04 $4,586.22 $9,172.44 $3,500.00 $7,000.00
27 2 EA Alumagoal "Elliptical-Elite" Aluminum Goal 6.5'H x 12'W , complete and
in place.$2,005.00 $4,010.00 $1,390.49 $2,780.98 $2,685.84 $5,371.68 $1,840.00 $3,680.00
28 8 EA Screw-in Removable Ground Anchors (4 per goal) , complete and in place.$100.00 $800.00 $33.95 $271.60 $28.50 $228.00 $25.00 $200.00
29 1 EA Backstop for ball field (Gametime #305SS, 3-10' standard sections) ,
complete and in place.$2,988.00 $2,988.00 $3,509.11 $3,509.11 $3,144.12 $3,144.12 $2,940.00 $2,940.00
30 1 EA Parallel bar exercise station, 16.5' X 8.5' gravel area, bound by "Epic-edge" ,
complete and in place.$1,308.00 $1,308.00 $1,261.24 $1,261.24 $3,046.08 $3,046.08 $1,300.00 $1,300.00
31 1 EA Sit up exercise station, 12' X 7.5' gravel area, bound by "Epic-edge" ,
complete and in place.$1,710.00 $1,710.00 $1,349.11 $1,349.11 $3,046.08 $3,046.08 $1,300.00 $1,300.00
32 1 EA Chin up exercise station, 12.5' X 6.5' gravel area, bound by "Epic-edge" ,
complete and in place.$1,519.00 $1,519.00 $1,497.74 $1,497.74 $3,241.02 $3,241.02 $1,500.00 $1,500.00
33 ------------BID ITEM REMOVED----------------------------------------------------------------------
34 1 LS Construction Staking , complete and in place.$1,266.00 $1,266.00 $1,236.41 $1,236.41 $1,368.00 $1,368.00 $3,000.00 $3,000.00
35 1 LS Irrigation , complete and in place.$3,390.00 $3,390.00 $1,940.80 $1,940.80 $1,881.00 $1,881.00 $1,815.00 $1,815.00
36 1 LS Landscaping , complete and in place.$8,313.00 $8,313.00 $9,351.14 $9,351.14 $9,063.00 $9,063.00 $8,745.00 $8,745.00
37 1 LS 4" Slotted Playground Drain Pipe system with headwall , complete and in
place.$4,747.00 $4,747.00 $1,364.88 $1,364.88 $969.00 $969.00 $1,500.00 $1,500.00
38 1 EA 100A Breaker Panel , complete and in place.$848.00 $848.00 $2,228.98 $2,228.98 $1,858.20 $1,858.20 $885.00 $885.00
39 0.225 per 1000'#12-3 Cu Stranded THHN , complete and in place.$950.00 $213.75 $821.17 $184.76 $2,178.67 $490.20 $1,740.00 $391.50
40 1.692 per 1000'#8-3 Cu Stranded THHN , complete and in place.$1,625.00 $2,749.50 $1,358.42 $2,298.45 $3,577.65 $6,053.38 $1,720.00 $2,910.24
41 1 EA Hand Hole , complete and in place.$738.00 $738.00 $232.41 $232.41 $171.00 $171.00 $910.00 $910.00
42 1.774 per 1000'1" PVC Conduit SCH40 , complete and in place.$1,785.00 $3,166.59 $1,635.07 $2,900.61 $2,747.17 $4,873.48 $2,335.00 $4,142.29
43 1.536 per 1000'48" x 8" Trench in Soil , complete and in place.$4,905.00 $7,534.08 $1,941.26 $2,981.78 $2,078.12 $3,191.99 $985.00 $1,512.96
44 9 EA 14' Decorative Streetlight Pole , complete and in place.$1,838.00 $16,542.00 $2,723.00 $24,507.00 $2,622.00 $23,598.00 $21.95 $197.55
45 9 LF Streetlight Foundation , complete and in place.$583.00 $5,247.00 $294.39 $2,649.51 $199.50 $1,795.50 $300.00 $2,700.00
46 2 EA Picnic Tables , complete and in place.$507.00 $1,014.00 $1,222.28 $2,444.56 $1,430.70 $2,861.40 $675.00 $1,350.00
47 3 EA Trash Cans , complete and in place.$341.00 $1,023.00 $1,086.47 $3,259.41 $862.98 $2,588.94 $450.00 $1,350.00
20
Item No.Quantity Units Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
JaCody, Inc.Dudley Construction LTD G.W. Williams, Inc.VOX Construction, LLC
48 3 EA Benches w/ concrete bench slab , complete and in place.$1,814.00 $5,442.00 $2,223.39 $6,670.17 $1,413.60 $4,240.80 $1,650.00 $4,950.00
49 1 EA Grill , complete and in place.$276.00 $276.00 $439.13 $439.13 $497.04 $497.04 $400.00 $400.00
50 1 LS Security Fencing, chain-linked or equal , complete and in place.$3,705.00 $3,705.00 $2,298.16 $2,298.16 $2,992.50 $2,992.50 $500.00 $500.00
Base Bid Total:
Bid Alternate #1
51 1 LS New Toddler playground area/concrete/rubber top , complete and in place.$32,218.00 $32,218.00 $32,480.91 $32,480.91 $29,349.30 $29,349.30 $27,500.00 $27,500.00
Bid Alternate #1:
Bid Alternate #2
52 1 LS Swingset area/concrete/rubber top , complete and in place.$20,190.00 $20,190.00 $28,183.89 $28,183.89 $24,590.94 $24,590.94 $24,000.00 $24,000.00
53 148 SF 4" Concrete Sidewalk with stabilized subgrade , complete and in place.$4.44 $657.12 $8.01 $1,185.48 $4.70 $695.60 $5.50 $814.00
Bid Alternate #2:
Bid Alternate #3
54 3200 SF 4" Concrete Sidewalk with stabilized subgrade along CSISD driveway ,
complete and in place.$4.07 $13,024.00 $6.04 $19,328.00 $4.70 $15,040.00 $5.50 $17,600.00
55 2 EA Handicap Curb Ramps , complete and in place.$733.00 $1,466.00 $525.25 $1,050.50 $285.00 $570.00 $600.00 $1,200.00
Bid Alternate #3:
FINAL TOTAL:
Bid Certification
Bid Bond
Addendums Acknowledged
Exceptions
Y
Math correction highlighted in blue for
base bid total.
$398,904.04
27,500.00
Y
Y
Y
Y Y
Math correction highlighted in blue.
Y
$424,743.91
24,814.00
18,800.00
Y
Math corrections highlighted in blue.
Y Y
N
$404,581.82
29,349.30
25,286.54
15,610.00
Y
Y
32,480.91
29,369.37
20,378.50
$383,424.10
32,218.00
20,847.12
14,490.00
21
MARKHAMVICTORIAGRAHAMW ESTFIELDNEWPORTCHESAPEAKESPRINGFIELDDANVILLEHARVESTMULLINSHARTFORDALEXANDRIAMEADOW VIEW
PLANOCOEBURNBAYWOODTYLERARDENNEROBELMONTRANSBERGWHEATONEAGLE AVENUEGRAHAM ROADWESTFIELD DRIVENEW PORT LANEVICTORIA AVENUEDOVE HOLLOW LANEMARKHAM LANEDOVE RUN TRAILPUBLIC ALLEYALEXANDRIA AVENUECHESAPEAKE LANEHARVEST DRIVEHARTFORD DRIVEALLEYEMERALD DOVE AVENUEMARKHAM COURTDANVILLE LANECRESTED POINT DRIVEDANVILLE COURTCHESAPEAKE COURTWINDMEADOWS DRIVECREEKSIDE CIRCLEALEXANDRIA AVENUEPUBLIC ALLEYCRESTED POINT DRIVECreek View Neighborhood ParkProject Location Map22
CREEK VIEW PARK
SITE PLAN
PLAYGROUND
SHELTER
PRACTICE
BALL FIELD
PRACTICE
SOCCER
FIELD
EXISTING
SIDEWALK
BRIDGE
BRIDGE,
ADD SIDEWALKS,6' WIDE
EXIST.SIDEWALK,6' WIDE
ADD SIDEWALK
RESIDENCE
SIT UP/PUSH UP
GAMETIME #13181 OR EQUAL
PARALLEL
BARS
JOINT USE CHIN UP BARS
294
CREEK VIEW PARK
14 ACRES
9 AREA
LIGHTS
BENCH
6' BENCH
ADD SIDEWALKS,6' WIDE
ADD SIDEWALK,6' WIDE
23
October 24, 2013
Consent Agenda Item No. 2e
Fiber Optic Infrastructure Project (CO-0902)
Resolution Determining Need and Necessity for Easement Acquisition
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
Resolution that will authorize City staff to negotiate for the purchase of an easement needed
for the Fiber Optic Infrastructure Project in the general location of the intersection of
Holleman Drive South and Saddle Lane.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends Council approval of the Resolution Determining
Public Need and Necessity.
Summary: Growth in the southwest sector of the city necessitates the need to re-route
the city fiber optic communications network to increase routing efficiency and create a new
fiber node at Dowling Road Pump Station. Existing easements and Right of Way access is
available along most of the new route. One section of the proposed route has an easement
that allows for water lines, but not the communication network. As a result, staff needs to
purchase an additional easement to allow for communications lines, including fiber optic
cable.
Approval of the Resolution Determining Need and Necessity will authorize staff to negotiate
for the purchase of an easement that will be needed to complete the project.
Budget & Financial Summary: An estimate of $65,000 was included in FY14 budget for
the Fiber Optic Infrastructure project (CO0902). This easement acquisition and related fiber
work is estimated at $40,000, which will leave a balance of $25,000 for future FY14
expenditures.
Reviewed and Approved by Legal: Yes
Attachments:
1. Resolution Determining Public Need and Necessity with Field Notes and Plat
2. Project Map
24
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26
27
28
29
30
FM 2154
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FRONTAGE ROADHARVEY MITCHELL PARKWAY SOUTH O N R A M PDOWLING ROAD H O L L E M A N D R I V E S O U T H ALLEYQ
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DHOLLEMAN DRIVE WESTS A D D L E L A N E
W
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B
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COTTAGE LANET
H
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WO
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OFF RAMPO
N R
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OFF RAMP
Legend
Existing Easements
Fiber O ptic Infrastructure Project
²
Proposed Easement
31
October 24, 2013
Consent Agenda Item No. 2f
Purchase of Portable Heavy Truck Lifts,
Safety Jack Stands and Accessories
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion regarding the Purchase of a
portable heavy truck lifts, safety jack stands and accessories, from Vehicle Service Group in
the amount of $69,999.99.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of this purchase.
Summary: Portable heavy truck lift and accessories are needed to continue to perform
maintenance and repairs on heavy trucks and equipment in a safe and timely manner. The
past few years the Sanitation department and Fire Department have added large vehicles to
the fleet inventory. Several of the larger vehicles in the fleet will not fit inside the fleet
maintenance shop, so service must be performed in the parking lot. The new portable truck
lifts and accessories will allow the vehicles to be lifted in the parking and allow the
mechanics easier and safer access to the vehicle for maintenance and repairs.
Budget & Financial Summary: Funds are included in the 2014 Fleet Maintenance Budget.
Reviewed and Approved by Legal: N/A
Attachments: N/A
32
October 24, 2013
Consent Agenda Item No. 2g
Hike and Bike Trail Completion Phase II (ST1103)
Construction Contract Award
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding award of a
construction contract to G.W. Williams in the amount of $480,365.95 for the Hike and Bike
Trail Completion Phase II.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with G.W. Williams in
the amount of $480,365.95.
Summary: The Hike and Bike Trail Completion Phase II will construct a 10-foot wide multi-
use path from Welsh Ave. south along FM 2818 to the Campus Village entrance on the
northside of FM 2818. It will also construct a 10-foot wide multi-use trail through Southwest
Park from the northside of The Woodlands Apartments to Southwest Parkway and along
Southwest Parkway north and south with a 6-foot wide sidewalk. A total of four (4) bids
were received for the project. The low bidder was G.W. Williams with a total bid of
$480,365.95.
Budget & Financial Summary: Funds in the amount of $843,524.00 are currently
budgeted for the project in the Park Land Dedication Zone 6 Fund and the Streets Capital
Projects Fund. A total of $134,251.88 has been expended or committed to date, leaving a
balance of $709,272 for construction and remaining expenditures. The final cost will be
actual construction costs at the project close out.
Attachments:
1. Construction Contract (on file in the City Secretary’s Office)
2. Bid Tab
3. Project Map
33
City of College Station - Purchasing Division
Bid Tabulation for #13-092, Hike and Bike Trail - Phase II
Southwest Park Trail
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Page 1 of 3
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
1 1 LS
Insurance and Mobilization for all material, equipment and labor
to complete the project (not to exceed 5% of construction)$11,700.00 $11,700.00 $16,135.00 $16,135.00 $16,000.00 $16,000.00 $34,000.00 $34,000.00
2 1500 LF
Prepare ROW for the hike and bike path including clearing and
grubbing, removal of topsoil per plans and specifications,
complete and in place $5.85 $8,775.00 $4.00 $6,000.00 $6.00 $9,000.00 $8.90 $13,350.00
3 39 EA
Remove 4"-12" caliper Trees per plans and specifications,
complete $234.00 $9,126.00 $150.00 $5,850.00 $300.00 $11,700.00 $167.00 $6,513.00
4 9 EA
Remove 12" caliper Trees and larger per plans and specifications,
complete $409.50 $3,685.50 $300.00 $2,700.00 $760.00 $6,840.00 $200.00 $1,800.00
5 1 LS
Trimming of trees and tree limbs and removal of brush up to 8'
above natural ground 20' from CL per plans and specifications,
complete $1,755.00 $1,755.00 $10,000.00 $10,000.00 $2,900.00 $2,900.00 $3,330.00 $3,330.00
6 19 SY
Remove existing concrete sidewalk per plans and specifications,
complete $32.18 $611.42 $30.00 $570.00 $8.00 $152.00 $17.50 $332.50
7 1 EA
Adjust Existing 8-inch water valve to finished grade per plans
and specifications, complete in place $204.75 $204.75 $400.00 $400.00 $250.00 $250.00 $400.00 $400.00
8 1 EA
Relocate Small Sign Support and Assembly including removing
old foundations and sign support, furnishing and installing new
steel Wedge Anchor sign support and foundation per TxDOT
detail (SMD (TWT) - 08), as shown on the drawings and
directed by the engineer, complete in place $526.50 $526.50 $500.00 $500.00 $400.00 $400.00 $1,000.00 $1,000.00
9 1 EA
Install traffic sign using temporary skid mounted wood sign
support per TxDOT detail, complete in place $292.50 $292.50 $300.00 $300.00 $100.00 $100.00 $600.00 $600.00
10 1 EA Remove 3" tree at Christine Lane and adjust existing irrigation $585.00 $585.00 $400.00 $400.00 $1,000.00 $1,000.00 $2,950.00 $2,950.00
11 1,000 CY
Cut/Fill onsite per plans and specifications, complete and in
place $7.61 $7,610.00 $4.50 $4,500.00 $15.75 $15,750.00 $13.32 $13,320.00
12 400 CY
Excavate soil and haul offsite per plans and specifications,
complete and in place $9.95 $3,980.00 $8.50 $3,400.00 $16.00 $6,400.00 $7.99 $3,196.00
13 2,530 SY
Furnish and 4" Topsoil including placement and grading per
plans and specifications, complete and in place $4.39 $11,106.70 $3.75 $9,487.50 $2.00 $5,060.00 $2.64 $6,679.20
14 108 LF
Furnish and Install B/CS Standard Pedestrian Guardrail painted
bronze per plans, details and specifications, complete and in
place $114.66 $12,383.28 $100.00 $10,800.00 $136.00 $14,688.00 $173.55 $18,743.40
15 1400 SY
Furnish and construct 5" thick 10' wide reinforced concrete
sidewalk per plans and specifications, complete in and place $34.42 $48,188.00 $50.87 $71,218.00 $50.00 $70,000.00 $50.00 $70,000.00
$30,275.50
REMOVALS & RELOCATIONS
REMOVALS & RELOCATIONS SUBTOTAL $25,561.67 $26,720.00 $32,342.00
ROADWAY & EARTHWORK
GENERAL CONSTRUCTION ITEMS - SOUTHWEST PARK TRAIL
GENERAL CONSTRUCTION ITEMS SUBTOTAL $11,700.00 $16,135.00 $34,000.00
Dudley Construction, Ltd.
(College Station, TX)
G.W. Williams, Inc.
(College Station, TX)
Palomares
Construction, Inc.
(Bryan, TX)
Knife River Corp. - South
(Bryan, TX)
$16,000.00
34
City of College Station - Purchasing Division
Bid Tabulation for #13-092, Hike and Bike Trail - Phase II
Southwest Park Trail
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Page 2 of 3
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
Dudley Construction, Ltd.
(College Station, TX)
G.W. Williams, Inc.
(College Station, TX)
Palomares
Construction, Inc.
(Bryan, TX)
Knife River Corp. - South
(Bryan, TX)
16 25 SY
Furnish and construct 5" thick reinforced concrete sidewalk with
8" beam per plans and specifications, complete and in place $44.96 $1,124.00 $68.04 $1,701.00 $52.00 $1,300.00 $72.00 $1,800.00
17 107 SY
Furnish and construct 4" thick 6' wide reinforced concrete
sidewalk per plans and specifications, complete in and place $32.35 $3,461.45 $40.50 $4,333.50 $50.00 $5,350.00 $48.00 $5,136.00
18 1,630 SY
Provide 6" depth of chemical treated subgrade per plans and
specifications, complete and in place.$14.04 $22,885.20 $13.00 $21,190.00 $18.50 $30,155.00 $7.00 $11,410.00
19 1 EA
Furnish and install 80' Span x 10' Width Connector Pedestrian
Bridge with timber deck with all associated supports and anchors
complete and in place $88,174.71 $88,174.71 $143,945.00 $143,945.00 $110,000.00 $110,000.00 $111,777.00 $111,777.00
20 195 LF
Furnish and construct 12" toe down at pond berm per plans and
specifications, complete and in place $15.14 $2,952.30 $20.00 $3,900.00 $13.50 $2,632.50 $25.00 $4,875.00
21 42 LF Install 4" Sch. 40 PVC sleeves and end marker $19.89 $835.38 $5.00 $210.00 $9.50 $399.00 $13.50 $567.00
22 90 SY
Furnish and Install temporary construction exit per plans and
specifications, complete and in place $19.50 $1,755.00 $21.00 $1,890.00 $23.00 $2,070.00 $20.00 $1,800.00
23 1,476 LF
Furnish and install temporary sediment control fence per plans
and specifications, complete and in place $1.76 $2,597.76 $1.50 $2,214.00 $2.75 $4,059.00 $2.00 $2,952.00
24 1 LS
Furnish and install tree protection per plans and specifications,
complete and in place $3,276.00 $3,276.00 $750.00 $750.00 $1,400.00 $1,400.00 $3,400.00 $3,400.00
25 1 LS
Furnish and Install rock check dams per plans and specifications,
complete and in place $2,925.00 $2,925.00 $2,000.00 $2,000.00 $3,200.00 $3,200.00 $3,400.00 $3,400.00
26 1 LS
Furnish a Stormwater Pollution Protection Plan for the work to
be performed per plans and specifications $585.00 $585.00 $1,775.00 $1,775.00 $550.00 $550.00 $1,675.00 $1,675.00
27 4,660 SY
Furnish and install Cell Fiber Mulch Seeding per plans and
specifications, complete and in place $0.41 $1,910.60 $0.39 $1,817.40 $0.68 $3,168.80 $0.47 $2,190.20
28 725 SY
Furnish and install soil retention blanket per the manufacturer's
recommendation, complete and in place $2.05 $1,486.25 $1.50 $1,087.50 $2.00 $1,450.00 $2.39 $1,732.75
29 1 LS
Provide Traffic Control including labor and materials per plans
and specifications, complete and in place $2,106.00 $2,106.00 $5,320.00 $5,320.00 $2,800.00 $2,800.00 $2,000.00 $2,000.00
30 26 LF
Furnish and install 15" Class IV RCP per plans and
specifications, complete and in place $56.16 $1,460.16 $85.00 $2,210.00 $62.00 $1,612.00 $74.00 $1,924.00
31 2 EA
Furnish and Install 15" Type II Safety End Treatment per plans
and specifications, complete and in place $1,333.80 $2,667.60 $1,100.00 $2,200.00 $965.00 $1,930.00 $1,000.00 $2,000.00
BASE BID - SOUTHWEST PARK TRAIL $260,732.06 $338,803.90 $332,316.30 $334,853.05
$2,106.00 $5,320.00 $2,800.00 $2,000.00
STORM SEWER SUBTOTAL $4,127.76 $4,410.00 $3,542.00 $3,924.00
$261,734.50 $247,503.60
EROSION CONTROL
EROSION CONTROL SUBTOTAL $11,533.90 $15,897.80 $17,149.95
TRAFFIC CONTROL SUBTOTAL
ROADWAY & EARTHWORK SUBTOTAL
$14,535.61
STORM SEWER
$202,701.02 $274,685.00
TRAFFIC CONTROL
35
City of College Station - Purchasing Division
Bid Tabulation for #13-092, Hike and Bike Trail - Phase II
Southwest Park Trail
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Page 3 of 3
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
Dudley Construction, Ltd.
(College Station, TX)
G.W. Williams, Inc.
(College Station, TX)
Palomares
Construction, Inc.
(Bryan, TX)
Knife River Corp. - South
(Bryan, TX)
A1 -1 EA
DEDUCT to delete 80' Span x 10' Width Connector Pedestrian
Bridge with timber deck with all associated supports and anchors
complete and in place (Item 19)$88,174.71 -$88,174.71 $140,900.00 -$140,900.00 $110,000.00 -$110,000.00 $111,777.00 -$111,777.00
A2 1 EA
Furnish and install 80' Span x 10' Width Connector Pedestrian
Bridge with Concrete Deck with all associated supports and
anchors complete and in place $80,569.71 $80,569.71 $138,845.00 $138,845.00 $117,000.00 $117,000.00 $103,200.00 $103,200.00
B1 -80 LF
DEDUCT to delete B/CS Standard Pedestrian Guardrail painted
bronze per plans, details and specifications, complete and in
place (Item 14)$114.66 -$9,172.80 $98.00 -$7,840.00 $109.00 -$8,720.00 $123.00 -$9,840.00
B2 80 LF
Furnish and Install matching Bridge Pedestrian Rail in place of
the guardrails adjacent to the 80' pedestrian bridge per plans,
details and specifications, complete and in place $245.70 $19,656.00 $220.00 $17,600.00 $160.00 $12,800.00 $258.00 $20,640.00
C1 -4,222 SF
DEDUCT to delete Cell Fiber Mulch Seeding per plans and
specifications (Item 28)$0.05 -$211.10 $0.39 -$1,646.58 $0.08 -$337.76 $0.47 -$1,984.34
C2 4,222 SF
Provide and place block sod 2'-wide on both sides of trail per
plans and specifications, complete and in place $0.29 $1,224.38 $0.58 $2,448.76 $0.89 $3,757.58 $0.78 $3,293.16
BASE BID + ALTERNATE A, B & C TOTAL
ALTERNATE C SUBTOTAL $1,013.28 $802.18 $3,419.82 $1,308.82
BASE BID + ALTERNATE C TOTAL $261,745.34 $339,606.08 $335,736.12 $336,161.87
BASE BID + ALTERNATE B TOTAL $271,215.26 $348,563.90 $336,396.30 $345,653.05
BASE BID + ALTERNATE A & B TOTAL $263,610.26 $346,508.90 $343,396.30 $337,076.05
ALTERNATE B SUBTOTAL $10,483.20 $9,760.00 $4,080.00 $10,800.00
BASE BID + ALTERNATE A TOTAL $253,127.06 $336,748.90 $339,316.30 $326,276.05
-$2,055.00 $7,000.00 -$8,577.00
$347,311.08 $338,384.87
ADD/DEDUCT ITEMS
$264,623.54
ALTERNATE A SUBTOTAL -$7,605.00
Palomares Construction, Inc.
»Bidder miscalculated Bid Item 20, which caused subsequent totals and subtotals to miscalculate. The highlighted totals are correct.
NOTES:
$346,816.12
36
City of College Station - Purchasing Division
Bid Tabulation for #13-092, Hike and Bike Trail - Phase II
FM 2818 Trail
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Page 1 of 2
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
1 1 LS
Insurance and Mobilization for all material, equipment and labor
to complete the project (not to exceed 5% of construction)$9,360.00 $9,360.00 $13,140.00 $13,140.00 $14,000.00 $14,000.00 $34,000.00 $34,000.00
2 1395 LF
Prepare ROW for the hike and bike path including
removal of topsoil per plans and specifications, complete and in
place $5.85 $8,160.75 $4.00 $5,580.00 $3.00 $4,185.00 $4.00 $5,580.00
3 1 LS
Trimming of trees and tree limbs and removal of brush up to 8'
above natural ground 20' from CL per plans and specifications,
complete $1,521.00 $1,521.00 $9,520.00 $9,520.00 $1,200.00 $1,200.00 $3,330.00 $3,330.00
4 1 EA
Remove and relocate street light per plans and specifications,
complete and in place $11,056.50 $11,056.50 $4,950.00 $4,950.00 $5,000.00 $5,000.00 $13,500.00 $13,500.00
5 1 EA
Relocate Small Sign Support and Assembly including removing
old foundations and sign support, furnishing and installing new
Triangular Slipbase sign support and foundation per TxDOT
detail (SMD (SLIP-1) - 08), as shown on the drawings and
directed by the engineer, complete in place $526.50 $526.50 $1,500.00 $1,500.00 $430.00 $430.00 $1,000.00 $1,000.00
6 1 EA
Install traffic sign using temporary skid mounted wood sign
support per TxDOT detail, complete in place $292.50 $292.50 $800.00 $800.00 $110.00 $110.00 $600.00 $600.00
7 464 SY
Saw cut, remove and dispose of existing asphalt pavement per
plans and specifications, complete and in place $11.12 $5,159.68 $10.00 $4,640.00 $10.00 $4,640.00 $7.00 $3,248.00
8 5 LF
Remove and dispose of existing curb and gutter per plans and
specifications, complete and in place $58.50 $292.50 $20.00 $100.00 $3.00 $15.00 $26.50 $132.50
9 433 CY Cut/Fill onsite per plans and specifications, complete and in place $7.61 $3,295.13 $4.50 $1,948.50 $18.00 $7,794.00 $13.32 $5,767.56
10 180 CY
Import embankment, including placement and compaction per
plans and specifications, complete and in place $17.55 $3,159.00 $10.00 $1,800.00 $18.00 $3,240.00 $27.00 $4,860.00
11 3,115 SY
Furnish and 4" Topsoil including placement and grading per plans
and specifications, complete and in place $4.39 $13,674.85 $3.75 $11,681.25 $2.00 $6,230.00 $2.64 $8,223.60
12 297 LF
Furnish and Install TxDOT Type PR1 Pedestrian Rail per plans
and specifications, complete and in place.$65.36 $19,411.92 $109.30 $32,462.10 $75.00 $22,275.00 $118.00 $35,046.00
13 1,581 SY
Furnish and construct 5" thick 10' wide reinforced concrete
sidewalk per plans and specifications, complete in and place $31.84 $50,339.04 $50.60 $79,998.60 $47.00 $74,307.00 $50.00 $79,050.00
14 1,872 SY
Provide 6" depth of Lime Treatment for subgrade per plans and
specifications, complete and in place.$14.04 $26,282.88 $13.00 $24,336.00 $15.00 $28,080.00 $7.00 $13,104.00
REMOVALS & RELOCATIONS SUBTOTAL $27,009.43 $27,090.00 $15,580.00 $27,390.50
ROADWAY & EARTHWORK
GENERAL CONSTRUCTION ITEMS SUBTOTAL $9,360.00 $13,140.00 $14,000.00 $34,000.00
REMOVALS & RELOCATIONS
G.W. Williams, Inc.
(College Station, TX)
Palomares
Construction, Inc.
(Bryan, TX)
Knife River Corp. - South
(Bryan, TX)
Dudley Construction, Ltd.
(College Station, TX)
GENERAL CONSTRUCTION ITEMS - FM 2818 TRAIL
37
City of College Station - Purchasing Division
Bid Tabulation for #13-092, Hike and Bike Trail - Phase II
FM 2818 Trail
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Page 2 of 2
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
G.W. Williams, Inc.
(College Station, TX)
Palomares
Construction, Inc.
(Bryan, TX)
Knife River Corp. - South
(Bryan, TX)
Dudley Construction, Ltd.
(College Station, TX)
15 284 LF
Furnish and construct concrete curb and gutter per plans and
specifications, complete and in place $22.08 $6,270.72 $10.00 $2,840.00 $18.00 $5,112.00 $27.00 $7,668.00
16 1,325 SF
Furnish and construct concrete cast in place retaining wall per
plans and specifications, complete and in place $24.01 $31,813.25 $36.50 $48,362.50 $68.00 $90,100.00 $85.00 $112,625.00
17 120 SY
Furnish and Install temporary construction exit per plans and
specifications, complete and in place $14.63 $1,755.60 $21.00 $2,520.00 $23.00 $2,760.00 $20.00 $2,400.00
18 1,500 LF
Furnish and install temporary sediment control fence per plans
and specifications, complete and in place $1.76 $2,640.00 $1.50 $2,250.00 $2.50 $3,750.00 $2.00 $3,000.00
19 1 LS
Furnish and install tree protection per plans and specifications,
complete and in place $2,106.00 $2,106.00 $375.00 $375.00 $1,400.00 $1,400.00 $3,330.00 $3,330.00
20 1 LS
Furnish and Install rock check dams per plans and specifications,
complete and in place $1,755.00 $1,755.00 $2,000.00 $2,000.00 $3,300.00 $3,300.00 $3,330.00 $3,330.00
21 1 LS
Furnish a Stormwater Pollution Protection Plan for the work to be
performed per plans and specifications $585.00 $585.00 $775.00 $775.00 $550.00 $550.00 $1,665.00 $1,665.00
22 4,200 SY
Furnish and install Cell Fiber Mulch Seeding per plans and
specifications, complete and in place $0.41 $1,722.00 $0.39 $1,638.00 $0.70 $2,940.00 $0.47 $1,974.00
23 90 SY
Furnish and install soil retention blanket per the manufacturer's
recommendation, complete and in place $2.05 $184.50 $1.50 $135.00 $2.00 $180.00 $2.96 $266.40
24 1 LS
Provide Traffic Control including labor and materials per plans
and specifications, complete and in place $4,212.00 $4,212.00 $3,000.00 $3,000.00 $2,800.00 $2,800.00 $4,660.00 $4,660.00
25 97 LF
Furnish and install 18" Class III RCP per plans and specifications,
complete and in place $58.97 $5,720.09 $60.00 $5,820.00 $64.00 $6,208.00 $60.00 $5,820.00
26 2 EA
Furnish and install 18" Type II Safety End Treatment for multiple
pipes per plans and specifications, complete and in place
$1,053.00 $2,106.00 $1,400.00 $2,800.00 $2,200.00 $4,400.00 $3,335.00 $6,670.00
27 1 EA
Furnish and Install Type C Curb Inlet with 2 extensions, per plans
and specifications, complete and in place $2,340.00 $2,340.00 $2,500.00 $2,500.00 $4,000.00 $4,000.00 $8,700.00 $8,700.00
NOTES:
STORM SEWER SUBTOTAL $10,166.09 $11,120.00 $14,608.00
Palomares Construction, Inc.
»Bidder miscalculated Bid Item 24 and 27, which caused subsequent totals and subtotals to miscalculate. The highlighted totals are correct.
$21,190.00
BASE BID - FM 2818 TRAIL $215,742.41 $267,471.95 $299,006.00 $369,550.06
TRAFFIC CONTROL SUBTOTAL $4,212.00 $3,000.00 $2,800.00 $4,660.00
STORM SEWER
EROSION CONTROL SUBTOTAL $10,748.10 $9,693.00 $14,880.00 $15,965.40
TRAFFIC CONTROL
ROADWAY & EARTHWORK SUBTOTAL $154,246.79 $203,428.95 $237,138.00 $266,344.16
EROSION CONTROL
38
Summary of Bid Tabulation
ITB #13-092, Hike and Bike Trail - Phase II
Wednesday, September 18, 2013
G.W Williams, Inc.
Palomares
Construction, Inc.
Knife River
Corp. - South
Dudley
Construction Ltd.
Southwest Park Trail (PK0806)$260,732.06 $338,803.90 $332,316.30 $334,853.05
FM 2818 Trail (ST1103)$215,742.41 $267,471.95 $299,006.00 $369,550.06
TOTAL BASE BID $476,474.47 $606,275.85 $631,322.30 $704,403.11
Alternate A Subtotal -$7,605.00 -$2,055.00 $7,000.00 -$8,577.00
Alternate B Subtotal $10,483.20 $9,760.00 $4,080.00 $10,800.00
Alternate C Subtotal $1,013.28 $802.18 $3,419.82 $1,308.82
BASE BID
ADD ALTERNATES (Southwest Park Trail)
39
Hike and Bike IIHike and Bike II
W
ELSH AVENUENUECES DRIVESOUTHWEST PARKWAYOFF RAMP
TH E WOO D LAND S
HARVEY MITCHELL PARKW AY SOUTHÜ
Hike and Bike Completion II
Location Map
40
October 24, 2013
Consent Agenda Item 2h
Wellborn Road at F&B and Old College
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion regarding an Interlocal
Agreement (ILA) between the Cities of College Station and Bryan for the construction costs
of a traffic signal at the intersection of Wellborn Road with F&B and Old College. The City of
College Station’s portion is estimated not to exceed $210,000.
Relationship to Strategic Goals: (Select all that apply)
1. Improving Transportation
Recommendation(s): Staff recommends approval of the ILA providing for College Station
to share the construction costs.
Summary: The cities of College Station and Bryan are seeking to enhance safety and
improve the traffic flow through the Wellborn Road corridor at the intersections of F&B Road
and Old College Road. The proposed improvements in the area include the signalization of
the two intersections: Wellborn Road at F&B Road and Wellborn Road at Old College Road,
including adding a new signal at both intersections to improve safety and operations,
including communication, vehicle detection, and required traffic signal preemption for the
railroad.
An ILA was approved on December 10, 2009 which allowed both cities to share the design
costs. For the construction portion of the project, Texas A&M University (TAMU) has joined
with the Cities to fund this project. The City of Bryan recently bid the project and the
lowest bidder was unable to honor their submitted bids. The second lowest bidder, Bayer
Electric, was then approached about fulfilling the contract. Bayer Electric accepted the
terms and the City of Bryan has awarded the contract as well as approved the ILAs between
College Station and TAMU at their October 8, 2013 City Council meeting. The ILAs specify
that each agency will share the cost of the construction up to one-third, which is estimated
to be $210,000.
Budget & Financial Summary: The City of College Station’s estimated portion of the
construction cost for this signal is $210,000. The City’s budget for this project is $250,000
and funding will come from GOB funds approved in 2008.
Reviewed and Approved by Legal: Yes
Attachments:
1. ILA
2. Location map
41
INTERLOCAL COOPERATION AGREEMENT
BETWEEN THE CITY OF COLLEGE STATION
AND THE CITY OF BRYAN
PUBLIC IMPROVEMENTS FOR TRAFFIC SIGNALS AND INTERSECTION
IMPROVEMENTS FOR WELLBORN AT F B AND OLD COLLEGE ROADS
This Interlocal Cooperation Agreement Agreement is by and between the City of College
Station a Texas home rule municipal corporation hereinafter referred to as COLLEGE STATION
and the City of Bryan a Texas home rule municipal corporation hereinafter referred to as BRYAN
each acting herein by and through its governing body
WHEREAS Chapter 791 of the TEXAS GOVERNMENT CODE also known as the INTERLOCAL
COOPERATION ACT authorizes all local governments to contract with each other to perform functions
or services that each party to the contract is authorized to perform individually and
WHEREAS the parties are seeking to enhance safety and improve the traffic flow through the
Wellborn Road corridor at the intersections of F B Road and Old College Road along the city limits of
the Cities of COLLEGE STATION and BRYAN and
WHEREAS BRYAN plans to improve the intersection and signalization at the two
intersections Wellborn Road at F B Road and Wellborn Road at Old College Road including adding a
new signal at both intersections to improve safety and operations including communication vehicle
detection and required traffic signal preemption for the railroad hereinafter referred to as the Project
and
WHEREAS COLLEGE STATION and Texas A M University intend to enter into separate
agreements with BRYAN to share in the cost of the construction of the intersection and signalization
improvements and
WHEREAS BRYAN will maintain the constructed signals and all improvements once
construction is complete and
WHEREAS BRYANs bid price for construction of the Project is 34719104 plus
22455700 for railroad signal modifications for a total of 57174804 A 10 percent contingency for
Change Orders is added to this amount for a total of 62892284 which comes to a three way split of
21000000 and
NOW THEREFORE the parties herein enter into this Agreement between BRYAN and
COLLEGE STATION regarding the Project
1 BRYAN AND COLLEGE STATION agree to
a BRYAN will bid and manage the construction of the Project at Wellborn F B and
Wellborn Old College Road intersections
42
b COLLEGE STATION will reimburse BRYAN for one third 13 of the actual
construction costs of the Project in an amount not to exceed 21000000 within forty
five 45 days of receipt of a correct invoice BRYAN will send COLLEGE STATION
a copy of the construction contractors monthly invoice
c BRYAN will send a draft copy of all change orders to COLLEGE STATION for
review COLLEGE STATION will review the draft change order within five 5
working days and provide comments COLLEGE STATION and BRYAN Project
Managers shall agree in writing electronic mail will be sufficient to any changes to the
project scope schedule or contract amount prior to the execution and approval of change
orders by BRYAN
d Based upon COLLEGE STATIONS proportionate share of the change order amount
COLLEGE STATION shall follow its policies for approval of change order amounts
before payment is submitted by COLLEGE STATION
2 Invalidity
If any portion of this Agreement shall be held to be invalid illegal or unenforceable by a court or
other tribunal of competent jurisdiction the validity legality and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby The parties shall use their best efforts to
replace the respective provisions of this Agreement with legal terms and conditions approximating the
original intent of the parties
3 Written Notice
Any notice required or permitted under this Agreement must be in writing and shall be deemed
delivered whether actually received or not when deposited with the United State Postal Service postage
prepaid certified mail return receipt requested and addressed to the intended recipient at the address set
out below Notice may also be given by regular mail personal delivery courier delivery facsimile
transmission email or other commercially reasonable means and will be effective when actually
received BRYAN and COLLEGE STATION can change their respective notice address by sending to
the other party notice Notices should be addressed as follows
BRYAN COLLEGE STATION
Attn City Engineer Attn Public Works Director
PO Box 1000 PO Box 9960
Bryan Texas 77805 College Station Texas 77842
4 Entire Agreement
It is understood that this Agreement contains the entire agreement between the parties and
supersedes any and all prior agreements arrangements or understandings between the parties relating to
the subject matter No oral understandings statements promises or inducements contrary to the terms of
this Agreement exist This Agreement cannot be changed or terminated orally No verbal agreement or
conversation with any officer agent or employee of the parties either before or after the execution of this
Agreement shall affect or modify any terms or obligations hereunder
43
5 Consent to Suit
Nothing in this Agreement will be construed as a waiver or relinquishment by any party of its
right to claim such exemptions privileges and immunities as may be provided by law nor as an ascent to
assume additional liabilities to third parties
6 Amendment
The terms and conditions of the Agreement may be modified at any time by the mutual consent of
both parties but only in writing signed by the authorized signatory of both entities
7 Texas Law
This Agreement has been made under and shall be governed by the laws of the State of Texas
8 Place of Performance
Performance and all matters related thereto shall be in Brazos County Texas United States of
America
9 Authority to Enter Contract
Each party has the full power and authority to enter into and perform this Agreement and the
person signing this Agreement on behalf of each party has been properly authorized and empowered to
enter into this Agreement The persons executing this Agreement hereby represent that they have
authorization to sign on behalf of their respective corporations
10 Waiver
Failure of any party at any time to enforce a provision of this Agreement shall in no way
constitute a waiver of that provision nor in anyway affect the validity of this Agreement any part hereof
or the right of the party thereafter to enforce each and every provision hereof No term of this Agreement
shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party
claimed to have waived Furthermore any consent to or waiver of a breach will not constitute consent to
or waiver of or excuse of any other different or subsequent breach
11 Agreement Read
The parties acknowledge that they have read understand and intend to be bound by the terms and
conditions of this Agreement
12 Multiple Originals
It is understood and agreed that this Agreement may be executed in a number of identical
counterparts each of which shall be deemed an original for all purposes
Signatures to follow
44
EXECUTED and EFFECTIVE on this the day of 2013
CITY OF BRYAN CITY OF COLLEGE STATION
Jason P ienski ayor Nancy Berry Mayor
Date 0 Id0 3 Date
ATTEST ATTEST
Mary Lynne tratta City Secretary Sherry Mashburn City Secretary
Date 13 Date
APPROVED APPROVED
Janis K Hampton City Attorney City Manager
Date O i Date
4E044
Atto eIye10I7 1oI
Executive Director Business Services
Date
45
46
October 24, 2013
Consent Agenda Item #-------
Authorization for Additional Legal Work Related
to the Municipal Management Districts
To: Kathy Merrill, Interim City Manager
From: Carla Robinson, City Attorney
Agenda Caption: Presentation, possible action, and discussion authorizing Allen Boone
Humphries Robinson, LLP (ABHR), to perform additional legal work related to Municipal
Management Districts #1 and #2 in an amount not to exceed $50,000.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
3. Diverse Growing Economy
Recommendation(s): Staff recommends Council authorization to continue to utilize
the services of ABHR in an amount not to exceed $50,000.
Summary: On January 10, 2013, the City Council approved engagement letters with
ABHR retaining the law firm to perform legal work associated with the creation of Municipal
Management Districts # 1 and #2 and authorizing the payment of a flat fee of $105,000.00
to ABHR for those services. The engagement letters also provide for additional services
related to the Municipal Management Districts at an attorney billing rate of $380.00 and
$505.00 per hour. These services may include assistance obtaining the approvals and
agreements necessary or convenient for the development and financing of public
infrastructure to serve the project, including working with the City to prepare its consent,
assisting in the drafting and preparation of agreements between the City, the Districts, the
County and/or the landowner such as development agreements, and providing legal advice
concerning the same. The Council’s initial approval was limited to the $105,000.00 flat fee
to be paid for ABHR’s assistance in the creation of the Districts through special legislation.
The additional work to be performed as described above requires additional authority from
the City Council.
Budget & Financial Summary: It is anticipated that all or a portion of these costs may be
reimbursed by the MMDs when development agreements are negotiated and executed. Until
then, these expenses are proposed to be paid out of the Economic Development Fund. A
future budget amendment may be needed to provide additional appropriation for these
expenditures.
Reviewed and Approved by Legal: Yes
Attachments: None
47
October 24, 2013
Consent Agenda Item No. 2j
Ordinance Modification to Chapter 4 “Business Regulations”
by adding Section 22 “Pedicabs”
To: Kathy Merrill, Interim City Manager
From: Jeffrey Capps, Chief of Police
Agenda Caption: Presentation, possible action and discussion regarding adding
Section 22 “Pedicabs” to Chapter 4 “Business Regulations” of the City of College
Station Ordinances.
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation(s): Staff recommends adoption of the proposed changes.
Summary:
Due to the growth and popularity of the Northgate Entertainment District, the City of
College Station has seen a surge in Pedicab companies who wish to service the area.
The increased interest necessitates the need to provide an ordinance for the safety
and well-being of the pedicab operator and those who use this service as a mode of
transportation.
This ordinance modification expands the code of ordinances to incorporate the
regulation of the pedicab service within the City of College Station. The ordinance
will define pedicab, pedicab driver, pedicab service, and tricycle. The ordinance will
cover guidelines for the conduct of drivers, pedicab required equipment, operation of
pedicabs, permits and licenses, and suggested fare structure.
Budget & Financial Summary: n/a
Legal Review: Yes
Attachments:
• Ordinance modification to Chapter 4 “Business Regulations” by adding Section
22 “Pedicabs”.
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October 24, 2013
Consent Agenda Item No. 2k
Northgate Substation Underground Manholes and Conduit System
Bid # 13-097
To: Kathy Merrill, Interim City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding awarding a
contract for Northgate Substation Underground Manholes and Conduit System to Power
Secure Inc. in the amount of $455,064.13.
Recommendation(s): Staff recommends approval of the contract.
Summary: This contract will be for the installation of electric manholes, conduits and
bores under Wellborn Road and the Union Pacific Railroad right-of-way to provide the
necessary infrastructure for current and future needs in providing reliable electric service to
the Northgate and Bio-Corridor areas from the Northgate Substation, which is currently
under construction.
Sealed competitive bids were received and open on September 12, 2013 from six (6)
companies with Power Secure Inc. being the lowest responsible bi dder in the amount of
$455,064.13
Budget & Financial Summary: Funds are budgeted and available in the City of College
Station’s Electric Utility Department Capital Improvement Project Budget.
Attachments:
1. Bid Tabulation
2. Project Location Map
62
Item No.Unit No.Description Unit
Estimate
Quantity
Unit Price
Labor
Unit Price
Material
Unit Price
Total
Extended Price
Total
A-1 UMOB
Mobilization, Insurance, Union Pacific Railroad Right-
Of-Way Insurance, Bonds and Move-In Related
Expenses Not to Exceed 5% of Total Bid. See Section
01 07 13 Of The B/CS Unified Specifications For Unit
Description
LS 1 $34,590.00 $0.00 $34,590.00 $34,590.00
A-2 UTS1
Trench Safety Plan And Trench Safety Plan
Implementation, In Place As Detailed and Specified.
See Section 31 50 00 Of The B/CS Unified
Specifications For Unit Description
LF 2293 $2.31 $2.50 $4.81 $11,029.33
A-3 Traffic Control
Traffic Control Plan And Traffic Control. See Section
01 55 26 of the B/CS Unified Specifications For Unit
Description.
LS 1 $9,685.20 $0.00 $9,685.20 $9,685.20
A-4 Clear And Grub
Clear, Removal And Disposing of All Vegetation On
Construction Site To Install Conduit And Manhole
System. See Section 31 11 00 Of The B/CS Unified
Specifications For Unit Description.
AC 0.5 $22,275.96 $0.00 $22,275.96 $11,137.98
A-5 Bore 16"
Labor And Material To Install 16 inch Steel
Encasement Pipe By Bore As Shown On Drawings
MEI-10161-8 And MEI-10161-17 Of Plans. See
Section 31 78 00 Of The B/CS Unified Specifications
For Unit Description
LF 664 $403.55 $37.35 $440.90 $292,757.60
A-6 Pipe Cleaning
Labor And Materials To Clean Debris From And
Camera Inspection of Existing 16" Ductile Iron Pipe.
This Unit To Include Cutting The Ductile Iron Pipe To
Remove End Capps And To Cut To Length Required
To Install Electrical Conduit.
LS 1 $11,299.40 $0.00 $11,299.40 $11,299.40
A-7 UM50-P-2
Labor And Material To Remove And Install 1-2"
Schedule 40 PVC Conduit Including Excavation, Sand
Backfill, Warning Tape and Natural Fill. To Be Use To
Install Manhole 7 As Shown On Drawing MEI-10161-
18
LF 35 $63.36 $10.47 $73.83 $2,584.05
A-8 UM50-P-4A
Labor And Material To Install 2-4" Schedule 40 PVC
Conduits Including Excavation, Sand Backfill, Warning
Tape and Natural Fill As Shown on Drawing MEI-
10161-19 Of Plans Trench Detail N
LF 50 $63.36 $11.41 $74.77 $3,738.50
Unit Price Schedule For Bid No. 13-097
Northgate Substation Underground Manhole and Conduit System
MP Technologies, LLC
63
Item No.Unit No.Description Unit
Estimate
Quantity
Unit Price
Labor
Unit Price
Material
Unit Price
Total
Extended Price
Total
A-9 UM50-P-6A-4A-2B(B)
Labor And Material To Install 2-6", 2-4" And 3-2"
Schedule 40 PVC Conduits Through 16" Steel
Encasement Pipe As Shown on MEI-10161-19 Of
Plans Bore Detail G
LF 259 $63.36 $21.13 $84.49 $21,882.91
A-10 UM50-P-3G-2A(B)
Labor And Material To Install 8-3" And 2-2" Schedule
40 PVC Conduits Through 16" Ductile Iron Pipe As
Shown on Drawing MEI-10161-19 Of Plans Bore Detail
F
LF 241 $63.36 $13.14 $76.50 $18,436.50
A-11 UM50-P-3G(B)
Labor And Material To Install 8-3" Schedule 40 PVC
Conduits Through 16" Steel Encasement Pipe As
Shown on Drawing MEI-10161-19 Of Plans Bore Detail
H
LF 405 $63.36 $11.65 $75.01 $30,379.05
A-12 UM50-P-3(B)
Labor And Material To Install 1-3" Schedule 40 PVC
Conduit Through 16" Steel Encasement Pipe. This
Unit To Be Used At The Request Of The City To Add
Additional Conduits In Casing.
LF 800 $9.07 $1.46 $10.53 $8,424.00
A-13 UM50-P-2(B)
Labor And Material To Install 1-2" Schedule 40 HDPE
Conduit Through 16" Steel Encasement Pipe. This
Unit To Be Used At The Request Of The City To Add
Additional Conduits In Casing.
LF 800 $9.07 $1.10 $10.17 $8,136.00
A-14 UM50-P-3C
Labor And Material To Install 4-3" Schedule 40 PVC
Conduits Including Excavation, Sand Backfill, Warning
Tape and Natural Fill As Shown on Drawing MEI-
10161-19 Of Plans Trench Detail A
LF 195 $63.36 $16.79 $80.15 $15,629.25
A-15 UM50-P-3C-4A
Labor And Material To Install 4-3" And 2-4" Schedule
40 PVC Conduits Including Excavation, Sand Backfill,
Warning Tape and Natural Fill As Shown on Drawing
MEI-10161-19 Of Plans Trench Detail A1
LF 41 $63.36 $9.97 $73.33 $3,006.53
A-16 UM50-P-3G
Labor And Material To Install 8-3" Schedule 40 PVC
Conduits Including Excavation, Sand Backfill, Warning
Tape and Natural Fill As Shown on Drawing MEI-
10161-19 Of Plans Trench Detail B
LF 1146 $63.36 $11.68 $75.04 $85,995.84
A-17 UM50-P-3G-2A
Labor And Material To Install 8-3" And 2-2" Schedule
40 PVC Conduits Including Excavation, Sand Backfill,
Warning Tape and Natural Fill As Shown on Drawing
MEI-10161-19 Of Plans Trench Detail B2
LF 58 $63.36 $13.18 $76.54 $4,439.32
A-18 UM50-P-3K
Labor And Material To Install 12-3" Schedule 40 PVC
Conduits Including Excavation, Sand Backfill, Warning
Tape and Natural Fill As Shown on Drawing MEI-
10161-19 Of Plans Trench Detail C
LF 65 $63.36 $28.45 $91.81 $5,967.65
A-19 UM50-P-3K-4A
Labor And Material To Install 12-3" And 2-4" Schedule
40 PVC Conduits Including Excavation, Sand Backfill,
Warning Tape and Natural Fill As Shown on Drawing
MEI-10161-19 Of Plans Trench Detail C1
LF 8 $63.36 $32.56 $95.92 $767.36
64
Item No.Unit No.Description Unit
Estimate
Quantity
Unit Price
Labor
Unit Price
Material
Unit Price
Total
Extended Price
Total
A-20 UM50-P-3O
Labor And Material To Install 16-3" Schedule 40 PVC
Conduits Including Excavation, Sand Backfill, Warning
Tape and Natural Fill As Shown on Drawing MEI-
10161-19 Of Plans Trench Detail D
LF 3 $63.36 $34.27 $97.63 $292.89
A-21 UM50-P-6A-4A
Labor And Material To Install 2-6" and 2-4" Schedule
40 PVC Conduits Including Excavation, Sand Backfill,
Warning Tape And Natural Fill As Shown on Drawing
MEI-10161-19 Of Plans Trench Detail J
LF 23 $63.36 $22.69 $86.05 $1,979.15
A-22 UM50-P-6A-4A-2A
Labor And Material To Install 2-6", 2-4" And 2-2"
Schedule 40 PVC Conduits Including Excavation,
Sand Backfill, Warning Tape And Natural Fill As
Shown on Drawing MEI-10161-19 Of Plans Trench
Detail M
LF 6 $63.36 $24.18 $87.54 $525.24
A-23 URTB3 (8)
Labor And Materials To Install 8-3" Schedule 40 HDPE
Conduits By Directional Boring. As Shown On Drawing
MEI-10161-19 Bore Detail L
LF 898 $242.13 $14.64 $256.77 $230,579.46
A-24 CSUM-MH3
Labor And Material To Install 4-Way Octagonal
Manhole As Shown in CSUM-MH3 Detail Drawing On
Drawing MEI-10161-21
EA 4 $15,688.78 $14,814.01 $30,502.79 $122,011.16
A-25 CSUM-MH6
Labor And Material To Install 3-Way Octagonal
Manhole As Shown In CSUM-MH6 Detail Drawing On
Drawing MEI-10161-21
EA 2 $15,688.78 $14,465.45 $30,154.23 $60,308.46
A-26 CSUM-CA
Labor And Material to Install (1) Foot Of 36" Inside
Diameter Concrete Grade Ring. Grade Rings Will Very
In Height From 6" To 36". Water Tight Joints Will Be
Installed Between Grade Rings To Bring Entrance To
Surface Grade. As Shown In CSUM-CA Detail Drawing
On Drawing MEI-10161-21
LF 34 $380.12 $248.98 $629.10 $21,389.40
A-27 CSUM-CC
Labor And Materials To Install 36" Diameter Cast Iron
Manhole Ring And Cover. As Shown In CSUM-CC
Detail Drawing On Drawing MEI-10161-21
EA 6 $380.12 $707.09 $1,087.21 $6,523.26
A-28 Cable Rack
Labor And Materials To Install Cable Rack In
Manholes As Shown In Underground Devices Drawing
90-3174 On Drawing MEI-10161-22
EA 44 $101.36 $91.21 $192.57 $8,473.08
A-29 Hydro-Mulch
Labor And Material To Install Hydro mulch, Including
Grading and Watering to Sub stain Growth. See
Section 32 92 13 Of The B/CS Unified Specifications
For Unit Description
AC 1.6 $3,331.71 $0.00 $3,331.71 $5,330.74
A-30 Street Repair
Labor And Materials To Remove And Replace
Pavement And Road Base As Shown On Drawing MEI-
10161-4. Repair To Be In Accordance To The B/CS
Unified Specifications.
LS 1 $7,602.39 $3,112.19 $10,714.58 $10,714.58
A-31 Sidewalk Repair
Labor And Materials To Remove And Replace
Sidewalk As Shown On Drawing MEI-10161-3. Repair
To Be In Accordance To The B/CS Unified
Specifications.
LS 1 $5,649.70 $933.66 $6,583.36 $6,583.36
65
Item No.Unit No.Description Unit
Estimate
Quantity
Unit Price
Labor
Unit Price
Material
Unit Price
Total
Extended Price
Total
A-32 DVD
Provide DVD Recording Of Project Work Area Prior To
Start Of Construction And After Completion Of
Construction. See Section 01 30 00 Of The B/CS
Unified Specifications For Unit Description
LS 1 $2,124.52 $0.00 $2,124.52 $2,124.52
A-33 Erosion And
Sedimentation Control
Obtaining And Maintaining Erosion And Sedimentation
Control. This Unit Is To Include All Silt Fencing, Inlet
Protection, Rock Berms And Any Required TCEQ
Permits. See Section 31 25 13 Of The B/CS Unified
Specifications
LS 1 $16,142.00 $4,357.06 $20,499.06 $20,499.06
A-34 10' Fence
Remove And Replace 10' Chain Link Fence And
Screen. This Unit Is To Remove And Replace 30 Feet
Of Existing Chain Link Fence And Screen For
Construction Access To Manhole 1 As Shown On
Drawing MEI-10161-7
LS 1 $4,035.50 $1,244.88 $5,280.38 $5,280.38
A-35 6' Fence
Remove And Replace 6' Chain Link Fence And
Screen. This Unit Is To Remove And Replace 30 Feet
Of Existing Chain Link Fence And Screen For
Construction Access To Manhole 6 As Shown On
Drawing MEI-10161-12
LS 1 $4,035.50 $1,244.88 $5,280.38 $5,280.38
A-36 *UM-PB
Labor To Install 4'x8'x6' Concrete Composite Pull Box
As Shown On Drawing MEI-10161-9. This Unit Is To
Include Concrete Pad Around Pull Box As Shown On
The Pull Box Detail Drawing As Shown On Drawing
MEI-10161-24. City To Furnish Pull Box For
Installation On This Unit.
EA 1 $6,161.14 $0.00 $6,161.14 $6,161.14
A-37 UM-PB-COMM
Labor And Material To Install 30"X48"X24" Concrete
Composite Pull Box As Shown On Drawing MEI-10161-
17. This Unit Is To Include Concrete Apron Around Pull
Box As Shown On The Pull Box Detail Drawing As
Shown On Drawing MEI-10161-23.
EA 1 $1,441.25 $1,846.15 $3,287.40 $3,287.40
A-38 UM-GND
Labor And Material To Install Ground Rods And
Grounding Conductor In Manhole And Pull Boxes As
Shown On UM-GND Detail Drawing On Drawing MEI-
10161-25.
EA 7 $40.36 $47.89 $88.25 $617.75
* City to Furnish Pull-Box
1,097,847.88TOTAL FOR GROUP A
Bid Certification
Addendum Acknowledged
Bid Bonds
Y
Y
Y
Attended the Mandatory Pre-Bid Y
66
Item No.Unit No.Description Unit
Estimate
Quantity
Unit Price
Labor
Unit Price
Material
Unit Price
Total
Extended Price
Total
Exceptions Included the cost of the pull box in line A-36. Cost removed and
corrected totals are highlighted in blue.
67
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October 24, 2013
Consent Agenda Item No. 2L
Annual Pad-Mount Equipment Repair and Restoration
Bid #099
To: Kathy Merrill, Interim City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding awarding a
contract for Annual Pad-Mount Equipment Repair and Restoration to Utility Restoration
Services Inc. in the amount of $102,370.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract.
Summary: Last year, College Station Utilities (CSU) began a program designed to
extend the life of pad-mounted electrical equipment such as transformers, junction boxes,
and switchgear by addressing items such as rust repair, painting, removal of fire ant
mounds, and leveling the devices in the field. This contract will provide the necessary
inspections and repair of electric pad-mounted equipment as funded in the 2013 budget.
Performing this preventative maintenance on the pad-mounted equipment will prevent
premature failures and will reduce the number of devices which have to be replaced each
year while providing better customer service by eliminating extended outages to the
customers served from these devices. This contract will perform repairs as need on
approximately 230 units. CSU plans to continue this program annually with inspections and
repairs being performed in areas based on date of installation and reported problems.
Sealed competitive bids were received from two (2) firms with the summary of the results
as follows:
Utility Restoration Services Inc. $102,370.00
Power Secure Inc. $281,583.00
Budget & Financial Summary: Funds are budgeted and available in the Electric Capital
Improvement Project Budget.
Attachments:
1. Bid Tab
PDF created with pdfFactory Pro trial version www.pdffactory.com69
City of College Station - Purchasing Division
Bid Tabulation for #13-099
"Annual Pad-Mount Equipment Repair and Restoration"
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
SINGLE-PHASE PAD-MOUNTED EQUIPMENT
ASSEMBLY UNIT PRICES
Item Description Quantity Unit Unit Price Extended Price Unit Price Extended Price
BCJB
Contractor to furnish labor and material to
apply epoxy base coat to one (1) single-
phase pad-mount junction box.
1 Ea $85.00 $85.00 $100.00 $100.00
BCT
Contractor to furnish labor and materials to
apply epoxy base coat to (1) one single-
phase pad-mount transformer.
120 Ea $115.00 $13,800.00 $80.00 $9,600.00
Brush
Contractor to furnish labor and materials to
remove all brush and debris located within
(5) five feet of the sides or back and (10) ten
feet in front of pad-mount transformer. This
unit to be paid per transformer.
40 Ea $225.00 $9,000.00 $50.00 $2,000.00
D1
Contractor to furnish labor to remove all
debris inside (1) one single-phase pad-mount
transformer or junction box bib level and
below. This removal includes but is not
limited to insects, rodents, animals, nests, fire
ants, etc.. City will furnish fire ant or insect
preventative agent for the Contractor to install
inside the transformer or junction box.
130 Ea $78.00 $10,140.00 $40.00 $5,200.00
D2
Contractor to furnish labor to remove all
debris inside (1) one single-phase pad-mount
transformer or junction box bib level and
above. This removal includes but is not
limited to insects, rodents, animals, nests, fire
ants, etc.. City will furnish fire ant or insect
preventative agent for the Contractor to install
inside the transformer or junction box.
60 Ea $78.00 $4,680.00 $60.00 $3,600.00
Decal
Contractor to furnish labor to remove and
replace all warning decals and identification
number on (1) one single-phase pad-mount
transformer. Should the existing decals and
identification number be missing on the
existing transformer, new identification shall
be placed on the refurbished transformer or
junction box. City will furnish all decals and
identification numbers required to be
installed.
220 Ea $65.00 $14,300.00 $5.00 $1,100.00
Fence
Contractor to furnish labor and materials to
remove and re-install steel decorative fence
as necessary to restore and paint pad-mount
transformer. This unit to be paid by lineal foot
of existing fence.
50 LF $20.00 $1,000.00 $10.00 $500.00
Landscape
Contractor to furnish labor and materials to
remove all landscape bushes, shrubs and
trees located within (5) five feet of the side or
back and (10) ten feet in front of pad-mount
transformer. This unit is to be paid per
transformer.
25 Ea $225.00 $5,625.00 $50.00 $1,250.00
Leveling Contractor to furnish labor and materials to
level (1) one existing single-phase pad. 120 Ea $225.00 $27,000.00 $40.00 $4,800.00
MR
Contractor to furnish labor and materials to
repair and restore all corrosion holes and
divots on a pad-mount transformer or junction
box. This unit to be paid by square foot of
repair.
240 SF $40.00 $9,600.00 $32.00 $7,680.00
PB
Contractor to furnish labor and materials to
replace (1) one missing or defective penta
head bolt on (1) one single-phase pad-mount
transformer or junction box.
20 Ea $43.00 $860.00 $10.00 $200.00
PBA
Contractor to furnish labor and materials to
replace (1) one damaged penta head bolt and
locking assembly on (1) single-phase pad-
mount transformer or junction box.
13 Ea $56.00 $728.00 $80.00 $1,040.00
Power Secure, Inc.Utility Restoration
Services
70
City of College Station - Purchasing Division
Bid Tabulation for #13-099
"Annual Pad-Mount Equipment Repair and Restoration"
Open Date: Wednesday, September 18, 2013 @ 2:00 p.m.
Power Secure, Inc.Utility Restoration
Services
PL
Contractor to furnish labor to add or replace
(1) one pad lock on pad-mount transformer or
junction box. City to furnish pad lock.
120 Ea $15.00 $1,800.00 $1.00 $120.00
R4"
Contractor to furnish labor and materials to
raise (1) one existing single-phase pad up to
existing grade. This unit includes raising the
pad up to 4". Top of pad to be 2" above
existing ground line.
110 Ea $560.00 $61,600.00 $50.00 $5,500.00
R6"
Contractor to furnish labor and materials to
raise (1) one existing single-phase pad 4.1"-
6" to existing grade. This unit includes
raising the pad from 4-1" to 6". Top of pad to
be 2" above existing ground line.
50 Ea $750.00 $37,500.00 $60.00 $3,000.00
RC
Contractor to furnish labor and materials to
apply rust converter to effected areas on (1)
one single-phase pad-mount transformer or
junction box.
120 Ea $65.00 $7,800.00 $45.00 $5,400.00
RR
Contractor to furnish labor and materials to
remove all rust and loose debris accumulated
on metal services of (1) one single-phase pad-
mount transformer or junction box.
180 Ea $55.00 $9,900.00 $100.00 $18,000.00
TCJB
Contractor to furnish labor and material to
apply epoxy top coat to one (1) single-phase
pad-mount junction box.
1 Ea $85.00 $85.00 $80.00 $80.00
TCT
Contractor to furnish labor and materials to
apply epoxy top coat to (1) one single-phase
pad-mount transformer.
180 Ea $85.00 $15,300.00 $80.00 $14,400.00
UM6-4-2a
Contractor to furnish labor to install and
connect fault indicator to single-phase pad-
mount transformer (Skirt pre-drilled). See
Assembly Drawing.
60 Ea $95.00 $5,700.00 $40.00 $2,400.00
UM6-4-2b
Contractor to furnish labor to install and
connect fault indicator to single-phase pad-
mount transformer (Including Drilling Skirt).
See Assembly Drawing.
120 Ea $100.00 $12,000.00 $55.00 $6,600.00
J-BOX & THREE-PHASE PAD-MOUNTED TRANSFORMERS
ASSEMBLY UNIT PRICES
Item Description Quantity Unit Unit Price Extended Price Unit Price Extended Price
3PH-75-500
Three phase 75 KVA to 500 KVA.
Treat rust areas and paint with base & top
coat epoxy outside and inside compartment
areas where possible and re-install decals
and numbers.
6 Ea $2,600.00 $15,600.00 $750.00 $4,500.00
3PH-750-2500
Three phase 750 KVA to 2500 KVA.
Treat rust areas and paint with base & top
coat epoxy outside and inside compartment
areas where possible and re-install decals
and numbers.
2 Ea $3,190.00 $6,380.00 $1,000.00 $2,000.00
3PH- J-BOX Three phase J-Box Treat rust areas and paint
with base & top coat epoxy outside and inside
2 Ea $2,250.00 $4,500.00 $300.00 $600.00
SINGLE PHASE & THREE-PHASE POLE-MOUNTED TRANSFORMERS
ASSEMBLY UNIT PRICES
Item Description Quantity Unit Unit Price Extended Price Unit Price Extended Price
1PH & 3PH-
75-167
Single phase and three phase 75 KVA to 167
KVA.Treat rust areas and paint with base &
top coat epoxy outside and inside
compartment areas where possible and re-
install decals and numbers.
12 EA $550.00 $6,600.00 $225.00 $2,700.00
Y
Y
Y
Bid Certification
Addendum Acknowledged
Bid Bond
Y
Y
Y
TOTAL POLE-MOUNTED EQUIPMENT
GRAND TOTAL $281,583.00
$6,600.00
$26,480.00
$248,503.00TOTAL SINGLE-PHASE PAD-MOUNTED EQUIPMENT
TOTAL THREE-PHASE PAD-MOUNTED EQUIPMENT
$92,570.00
$7,100.00
$2,700.00
$102,370.00
71
October 24, 2013
Consent Agenda Item No. 2m
Purchase of Additional Radio Console
for Utility Dispatch Operations
To: Kathy Merrill, Interim City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
the purchase of an additional radio console and related equipment for the Utility Dispatch
Operations Center from Motorola Solutions in the amount of $63,503.64 for the purpose of
expanding communication capabilities.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation: Staff recommends approval of the purchase of an additional radio
console. The radio console has been priced with Motorola, our existing radio system
manufacturer.
Summary: : In May 2010, the City of College Station was required to self-certify as an
electric Transmission Operator (TOP) by the North American Electric Reliability Corporation
(NERC). As a result of this certification the City of College Station must become compliant
with Critical Infrastructure Protection (CIP) and Emergency Preparedness and Operations
(EOP) reliability standards established by NERC. One of the standards requires 24 hr
monitoring of the bulk electric system (BES).
The purchase and installation of this equipment will allow communications for the Water and
Electric departments to be separately monitored and controlled to eliminate cross talk which
could affect the Operators focus on critical or emergency situations. It will also improve
communication capability required for the safety of Water Utility employees when entering
confined spaces. The equipment listed in this contract is necessary for the 24/7/365 mission
critical operation of Utility Dispatch.
Budget & Financial Summary: The cost of this equipment will be split between the
Electric Fund, the Water Fund and the Wastewater Fund as the Dispatch Operations Center
provides service for each.
Reviewed and Approved by Legal: Yes
Attachment:
1. Contract available in City Secretary’s office.
72
October 24, 2013
Consent Agenda Item No. 2n
HOME Investment Partnership Funding Agreement with Bryan-College Station
Habitat for Humanity, Inc.
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding a funding
agreement for a grant of HOME Investment Partnership funds to B/CS Habitat for Humanity,
Inc in the amount of $65,000 for the construction of two affordable single-family homes at
1117 Phoenix.
Relationship to Strategic Goals: Financially Sustainable City, Core Services and
Infrastructure,
Recommendation(s): Staff recommends approval.
Summary: The federal HOME Investment Partnership Program provides assistance to
income qualified households by providing funds for a variety of affordable housing activities.
In June 2011, Council directed staff to expand its partnership with B/CS Habitat for
Humanity by providing HOME Investment Partnership funds to enable Habitat for Humanity
to build affordable housing in College Station. The City executed a funding agreement in
October of 2011 that has enabled Habitat for Humanity to complete three homes and
purchase additional land for the development of two additional homes. With these funds,
Habitat for Humanity has acquired a plot at 1117 Phoenix that will be subdivided into two
lots. The funds from the original contract have been exhausted and additional funds are
sought to enable Habitat for Humanity to complete the construction the two additional
homes.
This agreement designates funds for expenses related to the construction of the two homes.
In addition, the exterior of the homes must be a minimum of 25% masonry and must have
a garage.
This agreement grants $65,000.00 of unobligated Program Year 2010 HOME funds to
Habitat for Humanity for the production of affordable homes available to low and moderate-
income households. These funds will be provided to Habitat for Humanity on a
reimbursement basis.
Budget & Financial Summary: Funds are budgeted and available through the Community
Development FY 2013 (PY 2010) federal HOME Investment Partnership Program budget.
These funds were approved by Council for these activities in the 2012 Action Plan and 2010
– 2014 Consolidated Plan. HOME grant funds are required to be allocated within 24 months
of the grant year and expended within 4 years.
Reviewed and Approved by Legal: Yes
Attachments:
1. HOME Investment Partnership Funding Agreement with Bryan-College Station
Habitat for Humanity, Inc.
73
CITY OF COLLEGE STATION
HOME INVESTMENT PARTNERSHIP FUNDING AGREEMENT WITH
HABITAT FOR HUMANITY
I PARTIES
101 This HOME Allocation of Funding Agreement the Agreement is between the City of
College Station City a Texas Home Rule Municipal Corporation and Bryan College
Station Habitat for Humanity Inc Recipient a Texas Non Profit Corporation collectively
referred to as the Parties
Il AGREEMENT PERIOD
201 This agreement will terminate on September 30 2015 unless extended by a written
agreement This agreement will remain valid throughout the Period of Affordability as defined
in 2202
III RECIPIENT PERFORMANCE
301 Recipient may administer two Projects for two new affordable single family residences
Projects in the City of College Station in accordance with the HOME INVESTMENT
PARTNERSHIPS ACT 42 USC 12701 THE ACT and the implementing regulations 24 CFR
PART 92 and the HOME INVESTMENT PARTNERSHIPS PROGRAM RULES
302 Recipient shall perform all activities in accordance with the terms of the Performance
Statement Exhibit A the Budget Exhibit B the Project Implementation Schedule
Exhibit C the Applicable Laws and Regulations Exhibit D the Certifications
Exhibit E the Insurance Requirements Exhibit F and Certificates of Insurance
Exhibit G the assurances covenants warranties certifications and all other statements
made by Recipient in its application for the project funded under this agreement and with all
other terms provisions and requirements set forth in this agreement
303 In the event the affordability requirements of 24 CFR 92254 are not satisfied by
Recipient hereunder Recipient shall bear ultimate responsibility for repayment of HOME funds
to the City
304 In the event that there is program income repayments or recaptured funds the funds must
be used in accordance with the requirements of 24 CFR 92503 as outlined in the
Performance Statement Exhibit A
305 Recipient agrees that all applicants for housing funded under this agreement will comply
with the City of College Station Down Payment Assistance Program DAP guidelines dated
April 14 2011 or as may be amended
74
IV PAYMENT AND CITY OBLIGATIONS
401 Measure of Liability In consideration of full and satisfactory performance of the activities
referred to in Article V of this agreement City may pay for actual and reasonable costs up to the
amount of SIXTY FIVE THOUSAND AND NO100 DOLLARS 6500000 that will be
paid from the Fiscal Year 2013 Community Development Budget HUD Grant Year 2010
These costs incurred by Recipient during the agreement period for performances rendered under
this agreement by Recipient are subject to the limitations set forth in this Article IV
a The Parties agree that Citys obligations to meet Citys liabilities under Article IV of this
agreement are contingent upon the actual receipt of adequate local or federal funds If
adequate funds are not available to make payments under this agreement the City shall
notify Recipient in writing within a reasonable time after it is determined funds are not
available The City shall then terminate this agreement and will not be liable for failure
to make payments to Recipient under this agreement
b City shall not be liable to Recipient for any costs incurred by Recipient or any portion
thereof which have been paid to Recipient or which are subject to payment to Recipient
or which have been reimbursed to Recipient or are subject to reimbursement to
Recipient by any source other than City or Recipient
c City shall not be liable to Recipient for any costs incurred by Recipient which are not
eligible project costs as set forth in 24 CFR 92206A and Article VI of this
agreement Funds provided under this agreement shall not be used nor shall City be
liable for payment of costs associated directly or indirectly incurred because of prohibited
activities as defined in 24 CFR 92214
d City shall not be liable to Recipient for any costs incurred by Recipient or for any
performances rendered by Recipient which are not strictly in accordance with the terms of
this agreement including the terms of the Exhibits of this agreement
e City shall not be liable for costs incurred or performance rendered by Recipient before
commencement or after termination of this agreement
402 Limit of Liability
f Notwithstanding any other provision of this Agreement the total of all payments
and other obligations incurred by City under this Agreement shall under no
circumstances exceed Sixty Five Thousand and 00 100 Dollars 6500000 from
the HUD Grant Year 2010 Budget
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V DISBURSEMENT OF FUNDS
501 City shall pay costs incurred which it determines are eligible and which are properly
submitted under this agreement in accordance with the requirements of 24 CFR 92502
Recipient may not request disbursement of funds under this agreement until the funds are needed
for payment of eligible costs The amount of each request must be limited to the amount of
money needed to pay eligible costs actually incurred and may not include amounts for
prospective or future needs
502 Any and all Program Income as defined by 24 CFR 842 must be disbursed by
Recipient prior to requesting a disbursement of funds from the City
503 The Parties agree that Citys obligations to make payments under this agreement are
contingent upon Recipients full and satisfactory performance of its obligations under this
agreement City reserves the right to recover recapture or offset funds paid under this agreement
in the event City determines Recipient will be unable to commit or expend funds within the
prescribed time as determined by the City Recipient agrees to refund to the City all funds that
the City in its sole discretion determines to have been used for ineligible or unapproved
purposes Such refunds will be made within thirty 30 days of notification by the City of the
ineligible expenditure
VI UNIFORM ADMINISTRATIVE REQUIREMENTS COSTS PRINCIPLES AND
PROGRAM INCOME FOR GOVERNMENT ENTITIES AND NON PROFITS
601 Recipient shall comply with the requirements of OMB Circular Number A 122 COST
PRINCIPLES FOR NON PROFIT ORGANIZATIONS OMB Circular Number A 110 UNIFORM
ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND OTHER AGREEMENTS WITH INSTITUTIONS OF
HIGHER EDUCATION HOSPITALS AND OTHER NON PROFIT ORGANIZATIONS and 24 CFR Part
84 UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS WITH
INSTITUTIONS OF HIGHER EDUCATION HOSPITALS AND OTHER NON PROFIT ORGANIZATIONS
and any other OMB Circulars which may apply either prospectively or retroactively Recipient
nonprofit organization must comply with applicable OMB Circulars pursuant to 24 CFR
92505 and any other applicable regulations
VII RETENTION AND ACCESSIBILITY OF RECORDS
701 Recipient must establish and maintain sufficient records including those listed under 24
CFR 92508 The sufficiency of the records will be determined by City
702 All records pertinent to this agreement shall be retained by Recipient for five calendar
years after the Period of Affordability specified in Section 2202 has expired with the following
are exceptions
a If any litigation claim or audit is started before the expiration of the five year period
and extends beyond the five year period the records will be maintained until all
litigation claims or audit findings involving the records have been finally resolved
HOME Funding Agreement 3
76
including all legal and administrative appeals
b Records covering displacement and acquisitions must be retained for at least five
years after the date by which all persons displaced from the property and all persons
whose property is acquired for the project have received the final payment to which
they are entitled in accordance with 24 CFR 92353
703 Recipient shall give HUD the Comptroller General of the United States the City of
College Station or any of their duly authorized representatives access to and the right to
examine all books accounts records reports files and other papers things or property
belonging to or in use by Recipient pertaining to this agreement Such rights to access shall
continue as long as the records are retained by Recipient Recipient agrees to maintain such
records in a location accessible to the above named persons and entities
704 Recipient shall require the substance of this Article VII to be included in all subcontracts
for the use of funds under this agreement
705 Recipient must provide citizens public agencies and other interested parties with
reasonable access to records consistent with the TEXAS PUBLIC INFORMATION ACT
VIII REPORTING REQUIREMENTS
801 Recipient shall submit to City such reports on the operation and performance of this
agreement as may be required by City including but not limited to the reports specified in this
Article VIII
802 Recipient shall provide City with all reports necessary for Citys compliance with 24
CFR 92508 92509 and 24 CFR SUBPART K or any other applicable statute law or
regulation Recipient agrees to furnish the City with information on program participants
including income verifications race ethnicity age sex family status disability status and head
of household status
803 Recipient will report any project or program delays or modifications and await City
approval before proceeding
804 Recipient will also report any instances of client fraud or program abuse to the City
Recipient agrees to meet with the City to discuss progress or concerns as the need arises and at
the Citys request
805 Recipient agrees to report on a semi annual basis to the City on program or project status
This must be a written report of the status on recently completed ongoing and pre approved
programs or projects and must include information for the reporting period to include the status
on applicant approvalsdenials projectsprograms approved fund disbursements project
bidding information property sales contractorsubcontractors utilization to include race sex
ethnicity addresses social security numbers and amounts billed and paid use of program
income repayments and recaptured funds and other information as specified by the City
HOME Funding Agreement 4
77
806 In addition to the limitations on liability otherwise specified in this agreement it is
expressly understood and agreed by the Parties hereto that if Recipient fails to submit to City in a
timely and satisfactory manner any report required by this agreement City may at its sole option
and in its sole discretion withhold any or all payments otherwise due or requested by Recipient
hereunder If City withholds such payments it shall notify Recipient in writing of its decision
and the reasons therefore Payments withheld pursuant to this paragraph may be held by City
until such time as Recipient fully cures or performs any and all delinquent obligations identified
as the reason funds are withheld
IX MONITORING
901 The City reserves the right to cant out regular and periodic field inspections to ensure
compliance with the requirements of this agreement After each monitoring visit City shall
provide Recipient with a written report of the monitors findings If the monitoring reports note
deficiencies in Recipients performances under the terns of this agreement the monitoring
report shall include requirements for the timely correction of such deficiencies by Recipient
Failure by Recipient to take action specified in the monitoring report may be cause for
suspension or termination of this agreement as provided in Article XVIII and XIX of this
agreement
X INDEPENDENT CONTRACTOR
1001 In all activities or services performed hereunder the Recipient is an independent
contractor and not an agent or employee of the City The Recipient as an independent contractor
shall be responsible for the final product contemplated under this Agreement The Recipient shall
supply all materials equipment and labor required for the execution of the work on the Project
The Recipient shall have ultimate control over the execution of the work under this Agreement
The Recipient shall have the sole obligation to employ direct control supervise manage
discharge and compensate all of its employees volunteers and subcontractors and the City shall
have no control of or supervision over the employees or volunteers of the Recipient or any of the
Recipients subcontractors except to the limited extent provided for in this Agreement
1002 The Recipient shall retain personal control and shall give its personal attention to the
faithful prosecution and completion of the work and fulfillment of this Agreement The
subletting of any portion or feature of the work or materials required in the performance of this
Agreement shall not relieve the Recipient from its obligations to the City under this Agreement
The Recipient shall appoint and keep on the Project during the progress of the work a competent
Project Manager and any necessary assistants all satisfactory to the City to act as the
Recipients representative and to supervise its employees and subcontractors Adequate
supervision by competent and reasonable representatives of the Recipient is essential to the
proper performance of the work and lack of such supervision shall be grounds for suspending
the operations of the Recipient and is a breach of this Agreement
1003 Unless otherwise stipulated the Recipient shall provide and pay for all labor materials
tools equipment transportation facilities and drawings including engineering and any other
HOME Funding Agreement 5
78
services necessary or reasonably incidental to the performance of the work by the Recipient It
shall be the responsibility of the Recipient to furnish a completed work product that meets the
requirements of the City
1004 Any injury or damage to the Recipient or the Project caused by an act of God natural
cause a party or entity not privy to this Agreement or other force majeure shall be assumed and
borne by the Recipient
1005 By entering into this agreement City and Recipient do not intend to create a joint
enterprise
XI INDEMNIFICATION RELEASE AND INSURANCE
1101 RECIPIENT SHALL PROTECT DEFEND HOLD HARMLESS AND
INDEMNIFY THE CITY FROM ANY AND ALL CLAIMS DEMANDS EXPENSES
LIABILITY OR CAUSES OF ACTION FOR INJURY TO ANY PERSON INCLUDING
DEATH AND FOR DAMAGE TO ANY PROPERTY TANGIBLE OR INTANGIBLE
OR FOR ANY BREACH OF CONTRACT ARISING OUT OF OR IN ANY MANNER
CONNECTED WITH THE WORK DONE BY ANY PERSON UNDER THIS
CONTRACT IT IS THE INTENT OF THE PARTIES THAT THIS PROVISION
SHALL EXTEND TO AND INCLUDE ANY AND ALL CLAIMS CAUSES OF
ACTION OR LIABILITY CAUSED BY THE CONCURRENT JOINT AND OR
CONTRIBUTORY NEGLIGENCE OF THE CITY AN ALLEGED BREACH OF AN
EXPRESS OR IMPLIED WARRANTY BY THE CITY OR WHICH ARISES OUT OF
ANY THEORY OF STRICT OR PRODUCTS LIABILITY
1102 The indemnifications contained in section 1101 shall include but not be limited to
the following specific instances
a In the event the City is damaged due to the act omission mistake fault or
default of the Recipient then the Recipient shall indemnify and hold harmless and
defend the City for such damage
b The Recipient shall indemnify and hold harmless and defend the City from
any claims for payment for goods or services brought by any material suppliers
mechanics laborers or other subcontractors
c The Recipient shall indemnify and hold harmless and defend the City from
any and all injuries to or claims of adjacent property owners caused by the
Recipient its agents employees and representatives
d The Recipient shall be responsible for any damage to the building caused by
the Recipients personnel or equipment during installation
e The Recipient shall be responsible for the removal of all related debris
HOME Funding Agreement 6
79
f The Recipient shall be responsible for subcontractors hired by it
g The Recipient shall indemnify hold harmless and defend the City from any
liability caused by the Recipients failure to comply with applicable federal state or local
regulations that touch upon or concern the maintenance of a safe and protected working
environment and the safe use and operation of machinery and equipment in that working
environment no matter where fault or responsibility lies
1103 The indemnification obligations of the Recipient under this section shall not extend
to include the liability of any professional engineer the architect their consultants and
agents or employees of any of them arising out of 1 the preparation or approval of maps
drawings opinions reports surveys Change Orders designs or specifications or 2 the
giving of or the failure to give directions or instructions by the professional engineer the
architect their consultants and agents and employees of any of them provided such giving
or failure to give is the primary cause of the injury or damage
1104 It is agreed with respect to any legal limitations now or hereafter in effect and
affecting the validity or enforceability of the indemnification obligation under Section
1101 such legal limitations are made a part of the indemnification obligation and shall
operate to amend the indemnification obligation to the minimum extent necessary to bring
the provision into conformity with the requirements of such limitations and as so modified
the indemnification obligation shall continue in full force and effect
1105 RELEASE The Recipient assumes full responsibility for the work to be performed
hereunder and hereby releases relinquishes and discharges the City its officers agents
and employees from all claims demands and causes of action of every kind and character
including the cost of defense thereof for any injury to or death of any person whether
employees of either party or other third parties and any loss of or damage to any property
whether property of either of the parties hereto their employees or of third parties that
is caused by or alleged to be caused by arising out of or in connection with the Recipients
work to be performed hereunder This release shall apply regardless of whether said
claims demands and causes of action are covered in whole or in part by insurance and in
the event of injury death property damage or loss suffered by the Recipient any
subcontractor or any person or organization directly or indirectly employed by any of
them to perform or furnish work on the Project this release shall apply regardless of
whether such injury death loss or damage was caused in whole or in part by the
negligence of the City
1106 BY ENTERING INTO THIS AGREEMENT THE CITY DOES NOT WAIVE ITS
GOVERNMENTAL IMMUNITY OR THE LIMITATIONS AS TO DAMAGES
CONTAINED IN THE TEXAS TORT CLAIMS ACT OR CONSENT TO SUIT
1107 INSURANCE The Recipient shall procure and maintain at its sole cost and expense for
the duration of this Agreement insurance against claims for injuries to persons or damages to
property that may arise from or in connection with the performance of the work hereunder by the
Recipient its agents representatives volunteers employees or subcontractors The policies
coverages limits and endorsements required are as set forth in Exhibit F All Certificates of
HOME Funding Agreement 7
80
Insurance and endorsements shall be furnished to the Citys Representative at the time of
execution of this Agreement attached as Exhibit G
XIL SUBCONTRACTS
1201 Except for subcontracts to which the federal labor standards requirements apply
Recipient may not subcontract for performances of any obligation required or described in this
agreement without obtaining Citys prior written approval Recipient shall only subcontract for
performance obligations required or described in this agreement to which the federal labor
standards requirements apply after Recipient has submitted a Subcontractor utilization form as
specified by City for each such proposed subcontract and Recipient has obtained Citys prior
written approval based on the information submitted of Recipients intent to enter into such
proposed subcontract Recipient in subcontracting for the performance of any obligation
required as described in this agreement expressly understands that in entering into such
subcontracts City is in no way liable to Recipients subcontractors
1202 In no event shall any provision of this Article XII specifically the requirement that
Recipient obtain Citys prior written approval of a subcontractors eligibility be construed as
relieving Recipient of the responsibility for ensuring that the performances rendered under all
subcontracts are rendered so as to comply with all of the terns of this agreement as if such
performances rendered were rendered by Recipient Citys approval under Article XII does not
constitute adoption ratification or acceptance of Recipients or subcontractors performance
hereunder City maintains the right to insist upon Recipients full compliance with the terms of
this agreement and by the act of approval under Article XII City does not waive any rights or
remedies which may exist or which may subsequently accrue to City under this agreement
1203 Recipient shall comply with all applicable federal state and local laws regulations and
ordinances for making procurement under this agreement
1204 Recipient shall submit a subcontractor utilization report prior to beginning work and prior
to hiring any additional subcontractors
XIII CONFLICT OF INTEREST
1301 No person who a is an employee agent consultant officer or elected or appointed
official of City or of any applicant that receives funds and who exercises or has exercised any
functions or responsibilities with respect to activities assisted with funds provided under this
agreement or b who is in a position to participate in a decision making process or gain inside
information with regard to such activities may obtain a personal or financial interest or benefit
from a HOME assisted activity or have an interest in any agreement subcontract or agreement
or the proceeds thereof with respect to a HOME assisted activity either for themselves or those
with whom they have family or business ties during their tenure or for one year thereafter
Recipient shall ensure compliance with applicable provisions under 24 CFR 8440 8448
and OMB Circular A I 10 in the procurement of property and services
XIV NONDESCRIMINATION AND SECTARIAN ACTIVITY
HOME Funding Agreement 8
81
1401 Equal Opportunity Recipient shall ensure that no person shall on the grounds of race
color religion sex handicap family status age or national origin be excluded from
participation in be denied the benefits of or be subjected to discrimination under any program or
activity funded in whole or in part with funds provided under this agreement In addition funds
provided under this agreement must be made available in accordance with the requirements of
Section 3 of the HOUSING AND URBAN DEVELOPMENT ACT OF 1968 12 USC 1701u that
a To the greatest extent feasible opportunities for training and employment arising
in connection with the planning and carrying out of any project assisted with HOME
funds provided under this agreement be given to lowincome persons residing within the
general local government area in which the project is located and
b To the greatest extent feasible agreements for work to be performed in
connection with any such project be awarded to business concerns including but not
limited to individuals or firms doing business in the field of planning consulting design
architecture building construction rehabilitation maintenance or repair which are
located in or owned in substantial part by persons residing in the same metropolitan area
or non metropolitan area as the project
1402
Faith based activities Organization that are religious or faith based are eligible on the same
basis as any other organization to participate in HOME program in accordance with the
requirement of 24 CFR 92257
XV LEGAL AUTHORITY
1501 Recipient assures and guarantees that Recipient possesses the legal authority to enter into
this agreement to receive funds authorized by this agreement and to perform the services
Recipient has obligated itself to perform hereunder
1502 The person or persons signing and executing this agreement on behalf of Recipient or
representing themselves as signing and executing this agreement on behalf of Recipient do
hereby warrant and guarantee that he she or they have been duly authorized by Recipient to
execute this agreement on behalf of Recipient and to validly and legally bind Recipient to all
terms performances and provisions herein set forth
1503 Recipient shall not employ award agreement to or fund any person that has been
debarred suspended proposed for debarment or placed on ineligibility status by US
Department of Housing and Urban Development In addition City shall have the right to suspend
or terminate this agreement if Recipient is debarred suspended proposed for debarment or
ineligible to participate in the HOME Program
XVI LITIGATION AND CLAIMS
1601 Recipient shall give City immediate notice in writing of a any action including any
proceeding before an administrative agency brought or filed against Recipient in connection
HOME Funding Agreement 9
82
with this agreement and b any claim against Recipient Except as otherwise directed by City
Recipient shall furnish immediately to City copies of all documents received by Recipient with
respect to such action proceeding or claim
XVII CHANGES AND AMENDMENTS
1701 Except as specifically provided otherwise in this agreement any alterations additions or
deletions to the terms of this agreement shall be by amendment hereto in writing and executed by
both the Parties to this agreement
1702 It is understood and agreed by the Parties hereto that any performance under this
agreement must be rendered in accordance with the Act the regulations promulgated under the
Act the assurances and certifications made to City by Recipient and the assurances and
certifications made to the United States Department of Housing and Urban Development by the
City with regard to the operation of the HOME Program
1703 Any alterations additions or deletions to the terms of this agreement which are required
by changes in Federal or state law or regulations are automatically incorporated into this
agreement without written amendment hereto and shall become effective on the date designated
by such law or regulations All other amendments to the agreement must be in writing and
signed by both Parties except as provided in paragraphs 1702 and 1703
XVIII SUSPENSION
1801 In the event Recipient fails to comply with any term of this agreement City may upon
written notification to Recipient suspend this agreement in whole or in part and withhold further
payments to Recipient and prohibit Recipient from incurring additional obligations of funds
under this agreement
XIX TERMINATION
1901 The City may terminate this agreement in whole or in part in accordance with 24 CFR
8543 and this Article or as provided in this agreement In the event Recipient materially fails
as determined by City to comply with any term of this agreement whether stated in a Federal
statute or regulation an assurance in a City plan or application a notice of award or elsewhere
City may take one or more of the following actions
a Temporarily withhold cash payments pending correction of the deficiency or default by
the Recipient
b Disallow all or part of the cost of the activity or action not in compliance and require
immediate repayment of such disallowed costs
c Withhold further HOME awards from Recipient
d Exercise other rights and remedies that may be legally available as determined by the
HOME Funding Agreement 10
83
City to comply with the terms of this agreement
e City may terminate this agreement for convenience in accordance with 24 CFR 8544
XX AUDIT
2001 Unless otherwise directed by City Recipient shall arrange for the performance of an
annual financial and compliance audit of funds received and performances rendered under this
agreement subject to the following conditions and limitations
a Recipient shall have an audit made in accordance with 24 CFR 92506 THE SINGLE
AUDIT ACT OF 1984 31 USC 7501 and OMB Circular No133 AUDITS OF STATES
LOCAL GOVERNMENTS AND NON PROFIT ORGANIZATIONS for any of its fiscal years
included within the agreement Period in which Recipient receives more than
30000000 in federal financial assistance provided by a federal agency in the form of
grants agreements loans loan guarantees property cooperative agreements interest
subsidies insurance or direct appropriations but does not include direct federal cash
assistance to individuals The term includes awards of federal financial assistance
received directly from federal agencies or indirectly through other units of State and
local government
b At the option of Recipient each audit required by this Article may cover either
Recipients entire operations or each department agency or establishment of Recipient
which received expended or otherwise administered federal funds
c Notwithstanding paragraphs 401c and d Recipient shall utilize operating expense
funds budgeted under this agreement to pay for that portion of the cost of such audit
services properly allocable to the activities funded by City under this agreement
provided however that City shall not make payment for the cost of such audit services
until City has received the complete and final audit report from Recipient
d Unless otherwise specifically authorized by City in writing Recipient shall submit the
complete and final report of such audit to City within thirty 30 days after completion of
the audit but no later than one 1 year after the end of each fiscal period included within
the period of this agreement Audits performed under Subsection A of this Article XX
are subject to review and resolution by City or its authorized representative
e As part of its audit Recipient shall verify expenditures according to the Budget attached
as Exhibit B
2002 Notwithstanding 2001 City reserves the right to conduct an annual financial and
compliance audit of funds received and performances rendered under this agreement Recipient
agrees to permit City or its authorized representative to audit Recipients records and to obtain
any documents materials or information necessary to facilitate such audit
2003 Recipient understands and agrees that it shall be liable to City for any costs disallowed
HOME Funding Agreement 11
84
pursuant to financial and compliance audits of funds received under this agreement Recipient
further understands and agrees that reimbursement to City of such disallowed costs shall be paid
by Recipient from funds which were not provided or otherwise made available to Recipient
under this agreement
2004 Recipient shall take all necessary actions to facilitate the performance of such audit or
audits conducted pursuant to this Article XX as City may require of Recipient
2005 All approved HOME audit reports shall be made available for public inspection within 30
days after completion of the audit
XXI ENVIRONMENTAL CLEARANCE REQUIREMENTS
2101 Recipient understands and agrees that by the execution of this agreement City shall
assume the responsibilities for environmental review decision making and other action which
would otherwise apply to City in accordance with and to the extent specified in 24 CFR PARTS
50 AND 58 In accordance with 24 CFR 5877b Recipient further understands and agrees
that City shall handle inquiries and complaints from persons and agencies seeking redress in
relation to environmental reviews covered by approved certifications
2102 Funds provided under this agreement may not be obligated and expended before the
actions specified in this Article occur Any Real Estate Purchase Option Agreement must
include the following language This option is contingent upon satisfactory completion of an
environmental review under 24 CFR Part 58 The parties agree that the provision of any funds
to the project is conditioned on the Citys determination to proceed with modify or cancel the
project based on the results of the environmental review
2103 City shall prepare and maintain a written Environmental Review Record for this project
in accordance with 24 CFR PART 58 to ensure compliance with the NATIONAL
ENvIRONMENTAL POLICY ACT NEPA Recipient must also maintain a copy of the
Environmental Review Record in Recipients project file City must comply with all other
applicable environmental requirements as specified in Exhibit D of this agreement City shall
document its compliance with such other requirements in its environmental review file
XXII SPECIAL CONDITIONS
2201 City shall not release any funds for any costs incurred by Recipient under this agreement
until City has received certification from Recipient that its fiscal control and fund accounting
procedures are adequate to assure the proper disbursal of and accounting for funds provided
under this agreement City shall specify the content and form of such certification
2202 Affordability Funds provided under this agreement must meet the affordability
requirement of 24 CFR 92254 and the HOME rules as applicable The period of
affordability is based upon the total amount of HOME funds subject to recapture described in 24
CFR 92254 a 5 ii A 5The City shall reduce HOME investment amount to be
recaptured by Recipient on a pro rata basis for the time the unit is in compliance with 24 CFR
HOME Funding Agreement 12
85
92254 and the HOME rules as applicable
Home Funds Subject to Reca tore Affordability Period
15000 5 years
15000 40000 10 years
40000 15 years
2203 Recapture The HOME investment that is subject to recapture is based on the amount of
HOME assistance that enabled the homebuyer to buy the dwelling unit This includes any
HOME assistance that reduced the purchase price from fair market value to an affordable price
The cost of construction is not considered in this calculation Recaptured funds will include the
amount provided through the Citys Down Payment Assistance Program and the Recipients
subsidy to the homebuyer equaling the difference between the fair market value and the sales
price of the home Recipient agrees that Recipients recaptured funds including all interest and
any other return on the investment of HOME funds will be made to City pro rata The formula
for Recipients recaptured funds is the funds received which are subject to recapture divided by
the number of months in the period of affordability multiplied by the number of months that a
home is not operated in accordance with the affordability requirement
2204 Property Standards Recipient shall ensure that all housing assisted with funds provided
under this agreement shall meet the requirements of 24 CFR 92251 for the duration of this
agreement
2205 Affirmative Marketing Should funds from this agreement be used in the construction of
five 5 or more dwelling units Recipient shall adopt Affirmative Marketing procedures and
requirements The Affirmative Marketing procedures and requirements shall include but need
not be limited to those specified in 24 CFR 92351 City will assess the efforts of the
Recipient during the marketing of the units by use of compliance certification Where a
Recipient fails to follow the Affirmative Marketing procedures and requirements corrective
actions shall include extensive outreach efforts to appropriate contacts to achieve the occupancy
goals or other sanctions the City may deem necessary Recipient must provide City with an
annual assessment of the Affirmative Marketing program of the development if an Affirmative
Marketing program is required under this section The assessment must include
a Method used to inform the public and potential residents about Federal Fair Housing laws
and Affirmative Marketing policy Recipients advertising of housing must include the
Equal Housing Opportunity logo or statement Advertising media may include
newspaper radio television brochures leaflets or signage Recipient may wish to use
community organizations places of worship employment centers fair housing groups
housing counseling agencies social service centers or medical service centers as
resources for this outreach
b Records describing actions taken by the Recipient to affirmatively market housing and
records to assess the results of these actions Recipient must maintain a file containing all
marketing efforts ie copies of newspapers ad memos of phone calls copies of letters
to be available for inspection at least annually by City
HOME Funding Agreement 13
86
c Recipient shall solicit applications for housing from persons in the housing market who
are least likely to apply for housing without benefit of special outreach efforts In general
persons who are not of the raceethnicity of the residents of the neighborhood in which
the housing is located shall be considered those least likely to apply
d Recipient shall maintain a listing of all residents residing in each home through the end of
the compliance period
e The Recipient will take all necessary affirmative steps to assure that minority firms
womens business enterprises and labor surplus area firms are used when possible
Affirmative steps shall include Placing qualified small and minority businesses and
womens business enterprises on solicitation lists Assuring that small and minority
businesses and womens business enterprises are solicited whenever they are potential
sources Dividing total requirements when economically feasible into smaller tasks or
quantities to permit maximum participation by small and minority business and womens
business enterprises Establishing delivery schedules where the requirement permits
which encourage participation by small and minority business and womens business
enterprises Using the services and assistance of the Small Business Administration and
the Minority Business Development Agency of the Department of Commerce and
requiring the prime contractor if subcontracts are to be let to take the affirmative steps
listed in the preceding paragraph
2206 Enforcement of Affordability Recipient and City shall provide legally enforceable
agreements consisting of a Real Estate Lien Note and Deed of Trust containing remedies
adequate to enforce the affordability requirements of 24 CFR 92254 as applicable for each
activity assisted under this agreement to be recorded in the real property records of Brazos
County Funds recaptured because housing no longer meets the affordability requirements under
24 CFR 92254a5 are subject to the requirements of 24 CFR 92503 Recipient must
provide along with the other legal instruments an Agreement of Affordability
2207 Reversion of Assets Upon termination of this agreement all funds remaining on hand on
the date of termination and all accounts receivable attributable to the use of funds received under
this agreement shall revert to City Recipient shall return these assets to City within seven 7
days after the date of termination
2208 Flood Hazards Funds provided under this agreement may not be used in connection with
acquisition rehabilitation or construction of a development located in an area identified by the
Federal Emergency Management Agency FEMA as having special flood hazards
2209 Fair Housing Recipient participating in the HOME program shall use affirmative fair
housing marketing practices in determining eligibility and concluding all transactions These
requirements apply to all projects of five 5 or more units Each participating entity must
affirmatively further fair housing in accordance with 24 CFR Part 100
2210 Displacement Relocation and Acquisition Recipient must ensure that it has taken all
HOME Funding Agreement 14
87
reasonable steps to minimize the displacement of persons families business and nonprofit
organizations as a result of a project assisted with funds provided under this agreement
Recipient must comply with the applicable provisions of 24 CFR 92353 49 CFR Part 24
and the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 42
USC 4601 4655
2211 Property Standards Recipient shall ensure that all housing assisted with funds provided
under this agreement 1 shall meet the leadbased paint requirements in 24 CFR 92355
upon project completion and 2 shall meet the requirements of 24 CFR 92355 for the
duration of this agreement
2212 All documents necessary for the conveyance of real property pursuant to the agreement
must be approved prior to execution by the City ie deeds notes Deed of Trust etc
2213 Funding under this agreement is contingent upon Recipient meeting all terms conditions
of this agreement
2214 This agreement and the performance hereunder may not be assigned without the express
written consent of City
2215 This agreement is binding on Recipients assigns and successors in interest
XXIII ORAL AND WRITTEN AGREEMENTS
2301 All oral and written agreements between the Parties relating to the subject matter of this
agreement that were made prior to the execution of this agreement have been reduced to writing
and are contained in this agreement
2302 The attachments enumerated and denominated below are hereby made a part of this
agreement and constitute promised performances by Recipient in accordance with Article III of
this agreement
Exhibit A Performance Statement
Exhibit B Budget
Exhibit C Project Implementation Schedule
Exhibit D Applicable Laws and Regulations
Exhibit E Certifications
Exhibit F Insurance Requirements
Exhibit G Insurance Certificates
HOME Funding Agreement 15
88
Article XXIV VENUE
For purposes of litigation pursuant to this agreement venue shall lie in Brazos County Texas
Article XXV COMPLIANCE WITH FEDERAL STATE AND LOCAL LAWS
Recipient shall comply with all federal state and local laws statutes ordinances rules
regulations orders and decrees of any court or administrative body or tribunal related to the
activities and performances of Recipient under this agreement Upon request by City Recipient
shall furnish satisfactory proof of its compliance herein
HABITAT FOR HUMANITY INC CITY OF COLLEGE STATION
RECIP ENT
By By
1 City Manager
Printed Name
L Date
Title x f
APP VED
Date C 9
City Attorney
Date b 3 13
Executive Director Business Services
Date
HOME Funding Agreement 16
89
EXHIBIT A
PERFORMANCE STATEMENT
BRYAN COLLEGE STATION HABITAT FOR HUMANITY
1 Recipient is awarded up to 6500000 from the City of College Station FY 2013 HUD
Grant Year 2010 HOME Investment Partnerships Program These funds must be used
for the construction of at least two new affordable single family residences in the
City of College StationHomes must be sold to low and moderate income families
2 The homes constructed shall be of a design approved by the City The exterior of
the homes must be a minimum of 25 brick and must have a garage if lot size
permits All homes must meet deed restriction requirements and meet the
characteristics of the neighborhood All homes must be inspected and approved by
City staff
3 A detailed Project Budget and cost breakdown shall be submitted by the Recipient to the
City for review of each project for a cost or price analysis prior to the start of the project
4 A final budget shall be submitted with HOME close out information at the end of each
project showing total costs and funding sources
5 All work must be in compliance with current City of College Station Building Codes
Recipient shall dedicate all easements required by City including blanket easements
which shall be substituted with as built easements for all City utilities All Projects must
be substantially completed within two 2 years of the date of this agreement
6 All required permits must be obtained prior to any work commencing All required
inspections must be performed by the City of College Station Building Inspectors
7 Recipient must provide written notification of all subcontractors to City
8 Upon completion of such construction Recipient must submit a copy of all receipts paid
At that point the City will have 30 days to make payment on said receipts not to exceed
maximums established in Exhibit B Budgets
9 Within six 6 months from issuance of the Certificate of Occupancy said HOME unit
must be occupied by an eligible resident Recipient is not prohibited from conducting a
background check on credit history or criminal history
10 Any program income recaptured funds or repayment of any funds must be immediately
returned to the City of College Station In the event that there is program income
repayments andor recaptured funds the funds must be used in accordance with the
requirements of 24 CFR 92503 Recaptured funds will be subject to 24 CFR
92254 a5iiA2 reduced during affordability period prorated monthly
HOME Funding Agreement 17
90
EXHIBIT B
BUDGET
BRYAN COLLEGE STATION HABITAT FOR HUMANITY
SOURCES OF FUNDS
Maximum Proceeds of grant under the agreement 6500000
USES OF FUNDS
Eligible Construction Costs 6500000
Two single family homes at 1117 Phoenix a plot to be subdivided into two lots
An additional Project Budget will be supplied to and approved by the City of College Station
prior to any expenditure to be reimbursed by HOME funds
HOME Funding Agreement 18
91
EXHIBIT C
PROJECT IMPLEMENTATION SCHEDULE
AGREEMENT START DATE November 1 2013
AGREEMENT END DATE September 30 2015
Construction Phase Construction for this project is scheduled to begin within one year of
property acquisition with completion and certificate of occupancy date for all projects no later
than September 30 2015 The issuance of a building permit will constitute start of construction
HOME Funding Agreement 19
92
EXHIBIT D
THE APPLICABLE LAWS AND REGULATIONS
Recipient shall comply with all federal state and local laws and regulations applicable to the
activities and performances rendered by Recipient under this agreement including but not limited
to the laws and the regulations specified in Section I through VI of this Exhibit D
I CIVIL RIGHTS
THE FAIR HOUSING ACT 42 USC 3601 20 AND IMPLEMENTING REGULATIONS AT 24
CFR PART 100 EXECUTIVE ORDER 11063 AS AMENDED BY EXECUTIVE ORDER
12259 3 CFR 1958 1963 COMP P 652 AND 3 CFR 1980 Comp P 307 EQUAL
OPPORTUNITY IN HOUSING AND IMPLEMENTING REGULATIONS AT 24 CFR PART
107 AND TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 42 USC 2000D
NONDISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS AND IMPLEMENTING
REGULATIONS ISSUED AT 24 CFR PART 1
EXECUTIVE ORDER 11063 AS AMENDED BY EXECUTIVE ORDER 12259 AND 24 CFR
PART 107 NONDISCRIMINATION AND EQUAL OPPORTUNITY IN HOUSING UNDER
EXECUTIVE ORDER 11063 THE FAILURE OR REFUSAL OF RECIPIENT TO COMPLY WITH
THE REQUIREMENTS OF EXECUTIVE ORDER 11063 OR 24 CFR PART 107 SHALL BE A
PROPER BASIS FOR THE IMPOSITION OF SANCTIONS SPECIFIED IN 24 CFR 10760
THE PROHIBITION AGAINST DISCRIMINATION ON THE BASIS OF AGE UNDER THE AGE
DISCRIMINATION ACT OF 1975 42 USC 6101 07 AND IMPLEMENTING REGULATIONS
AT 24 CFR PART 146 AND THE PROHIBITIONS AGAINST DISCRIMINATION AGAINST
HANDICAPPED INDIVIDUALS UNDER SECTION 504 OF THE REHABILITATION ACT OF 1973
29 USC 794 AND IMPLEMENTING REGULATIONS AT 24 CFR PART 8
THE REQUIREMENTS OF EXECUTIVE ORDER 11246 3 CFR 1964 65 COMP P 339
EQUAL EMPLOYMENT OPPORTUNITY AND THE IMPLEMENTING REGULATIONS ISSUED
AT 41 CFR CHAPTER 60
THE REQUIREMENTS OF 24 CFR 92351 MINORITY OUTREACH EXECUTIVE ORDERS
11625 AND 12432 CONCERNING MINORITY BUSINESS ENTERPRISE AND 12138
CONCERNING WOMENS BUSINESS ENTERPRISE CONSISTENT WITH HUDs
RESPONSIBILITIES UNDER THESE ORDERS RECIPIENT MUST MAKE EFFORTS TO
ENCOURAGE THE USE OF MINORITY AND WOMENS BUSINESS ENTERPRISES IN
CONNECTION WITH HOME FUNDED ACTIVITIES RECIPIENT MUST PRESCRIBE
PROCEDURES ACCEPTABLE TO THE CITY TO ESTABLISH ACTIVITIES TO ENSURE THE
INCLUSION TO THE MAXIMUM EXTENT POSSIBLE OF MINORITIES AND WOMEN AND
ENTITIES OWNED BY MINORITIES AND WOMEN THE AGREEMENTOR SUBCONTRACTOR
WILL BE REQUIRED TO IDENTIFY AGREEMENTS WHICH HAVE BEEN BID BY MINORITY
OWNED WOMEN OWNED AND OR SMALL DISADVANTAGED BUSINESSES
THE AGE DISCRIMINATION ACT OF 1975 42 USC SECTION 6101 ET SEQ
HOME Funding Agreement 20
93
SECTION 504 OF THE REHABILITATION ACT OF 1973 29 USC SECTION 794 AND
NONDISCRIMINATION BASED ON HANDICAP IN FEDERALLY ASSISTED PROGRAMS AND
ACTIVITIES OF THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 24 CFR
PART 8 BY SIGNING THIS AGREEMENT RECIPIENT UNDERSTANDS AND AGREES THAT
THE ACTIVITIES FUNDED HEREIN SHALL BE OPERATED IN ACCORDANCE WITH 24 CFR
PART 8 AND THE ARCHITECTURAL BARRIERS ACT OF 1968 42 USC SECTION 4151
ET SEQ INCLUDING THE USE OF A TELECOMMUNICATIONS DEVICE FOR DEAF PERSONS
TDDS OR EQUALLY EFFECTIVE COMMUNICATION SYSTEM
II LEAD BASED PAINT
TITLE IV OF THE LEADBASED PAINT POISONING PREVENTION ACT 42 USC SEC
4831
III ENVIRONMENTAL STANDARDS
NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 42 USC SEC 4321 ET SEQ
AND 40 CFR PARTS 1500 1508
THE NATIONAL HISTORIC PRESERVATION ACT OF 1966 16 USC SEC 470 ET
SEQ AS AMENDED PARTICULARLY SECTION 106 16 USC SEC 470F
EXECUTIVE ORDER 11593 PROTECTION AND ENHANCEMENT OF THE CULTURAL
ENVIRONMENT MAY 13 1971 36 FED REG 8921 PARTICULARLY SECTION 2C
THE RESERVOIR SALVAGE ACT OF 1960 16 USC SEC 469 ET SEQ
PARTICULARLY SECTION 3 16 USC SEC 469A 1 AS AMENDED BY THE
ARCHEOLOGICAL AND HISTORIC PRESERVATION ACT OF 1974 FLOOD DISASTER
PROTECTION ACT OF 1973 42 USC SEC 4001 ET SEQ AS AMENDED
PARTICULARLY SECTIONS 102A AND 202A 42 USC SEC 4012A A AND SEC
4106A
EXECUTIVE ORDER 11988 FLOODPLAIN MANAGEMENT MAY 24 1977 42 FED
REG 26951 PARTICULARLY SECTION 2A
EXECUTIVE ORDER 11990 PROTECTION OF WETLANDS MAY 24 1977 42 FED
REG 26961 PARTICULARLY SECTIONS 2 AND 5
THE SAFE DRINKING WATER ACT OF 1974 42 USC SEC 201 300F ET SEQ
AND 21 USC SEC 349 AS AMENDED PARTICULARLY SECTION 1424E 42
USC SEC 30OH 303E
THE ENDANGERED SPECIES ACT OF 1973 16 USC SEC 1531 ET SQ AS
AMENDED PARTICULARLY SECTION 7 16 USC SEC 1536
THE WILD AND SCENIC RIVERS ACT OF 1968 16 USC SEC 1271 ET SEQ AS
AMENDED PARTICULARLY SECTION 7B AND C16 USC SEC 12786 AND C
THE CLEAN AIR ACT 41 USC SEC 7401 ET SEQ AS AMENDED PARTICULARLY
SECTION 176C AND D 42 USC SEC 7506C AND D
FARMLANDS PROTECTION AND POLICY ACT OF 1981 7 USC SEC 4201 ET SEQ
24 CFR PART 51 ENVIRONMENTAL CRITERIA AND STANDARDS
HOME Funding Agreement 21
94
IV ACOUISITIONRELOCATION
THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION
POLICIES ACT OF 1970 42 USC SEC 4601 ET SEQ 49 CFR PART 24 AND 24
CFR SECTION 570496A 55 FED REG 29309 JULY 18 1990
V LABOR REQUIREMENTS
AGREEMENT WORK HOURS AND SAFETY STANDARDS ACT AS AMENDED 40 USC
327 333
COPELAND ANTI KICKBACK ACT 40 USC 276C
FAIR LABOR STANDARDS ACT OF 1938 AS AMENDED 29 USC 201 ET SEQ
HOME Funding Agreement 22
95
EXHIBIT E
CERTIFICATION REGARDING LOBBYING FOR
AGREEMENTS GRANTS LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of its knowledge and belief that
1 No federal appropriated funds have been paid or will be paid by or on behalf of
the undersigned to any person for influencing or attempting to influence an
officer or employee of an agency a member of congress an officer or employee
of congress or an employee of a member of congress in connection with the
awarding of any federal agreement the making of any federal grant the making
of any federal loan the entering into of any cooperative agreement or
modification of any federal agreement grant loan or cooperative agreement
2 If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee
of any agency a member of congress an officer or employee of congress or an
employee of a member of congress in connection with this federal agreement
grant loan or cooperative agreement the undersigned shall complete and submit
standard form LLL Disclosure Form to Report Lobbying in accordance with
its instructions
The undersigned shall require that the language of this certification be included
in the award documents for all sub awards at all tiers including subcontracts
sub grants and agreements under grants loans and cooperative agreements and
that all subrecipients shall certify and disclose accordingly
This certification is material representation of fact upon which reliance was placed when this
transaction was made or entered into Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31 USCA 1352 Any person who fails to file the
required certification shall be subject to a civil penalty of not less than 10000 and not more
than 100000 for each such failure
HABITAT FOR UMANITY
By Y6
Printed Name
Title t6 c y j w
Date l d o L Q 3
HOME Funding Agreement 23
96
EXHIBIT G
INSURANCE REQUIREMENTS
Throughout the term of this Agreement the Contractor Recipient must comply with the
following
I Standard Insurance Policies Required
A Commercial General Liability
B Business Automobile Liability
C Workers Compensation
II General Requirements Applicable to All Policies
A Certificates of Insurance shall be prepared and executed by the insurance
company or its authorized agent
B Certificates of Insurance and endorsements shall be furnished on the most current
State of Texas Department of Insurance approved forms to the Citys
Representative at the time of execution of this Agreement shall be attached to
this Agreement as Exhibit D and shall be approved by the City before work
begins
C Contractor shall be responsible for all deductibles on any policies obtained in
compliance with this Agreement Deductibles shall be listed on the Certificate of
Insurance and are acceptable on a per occurrence basis only
D The City will accept only Insurance Carriers licensed and authorized to do
business in the State of Texas
E The City will not accept claims made policies
F Coverage shall not be suspended canceled non renewed or reduced in limits of
liability before thirty 30 days written notice has been given to the City
III Commercial General Liability
A General Liability insurance shall be written by a carrier rated AVIII or better
under the current A M Best Key Rating Guide
B Policies shall contain an endorsement naming the City as Additional Insured and
further providing primary and non contributory language with regard to self
insurance or any insurance the City may have or obtain
C Limits of liability must be equal to or greater than 500000 per occurrence for
bodily injury and property damage with an annual aggregate limit of
100000000 Limits shall be endorsed to be per project
D No coverage shall be excluded from the standard policy without notification of
individual exclusions being submitted for the Citys review and acceptance
E The coverage shall include but not be limited to the following
premises operations with separate aggregate independent contracts
products completed operations contractual liability insuring the indemnity
provided herein Host Liquor Liability and Personal Advertising Liability
HOME Funding Agreement 24
97
IV Business Automobile Liability
A Business Automobile Liability insurance shall be written by a carrier rated
AVIII or better rating under the current A M Best Key Rating Guide
B Policies shall contain an endorsement naming the City as Additional Insured and
further providing primary and non contributory language with regard to self
insurance or any insurance the City may have or obtain
C Combined Single Limit of Liability not less than 1000000 per occurrence for
bodily injury and property damage
D The Business Auto Policy must show Symbol I in the Covered Autos Portion of
the liability section in Item 2 of the declarations page
E The coverage shall include any autos owned autos leased or rented autos non
owned autos and hired autos
V Workers Compensation Insurance
A Workers compensation insurance shall include the following terms
1 Employers Liability minimum limits of liability not less than 500000 for
each accidenteach disease each employee are required
2 Texas Waiver of Our Right to Recover From Others Endorsement WC 42 03
04 shall be included in this policy
3 TEXAS must appear in Item 3A of the Workers Compensation coverage or
Item 3C must contain the following All States except those listed in Item 3A
and the States of NV ND OH WA WV and WY
HOME Funding Agreement 25
98
EXHIBIT G
CERTIFICATES OF INSURANCE
HOME Funding Agreement 2699
R DATEMWDWVYYY
A CERTIFICATE OF LIABILITY INSURANCE 10112013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyies must be endorsed If SUBROGATION IS WAIVED subject to
the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements
PRODUCER CONTACTAME
Lockton Affinity LLC
PHONE 888 553 9002 FAzC No
E MAIL
PO BOX 873901 ADDRESS
Kansas City MO 69187 3901 1SURERB AFFORDING COVERAGE NAIC
INSURER A Ace American Insurance Co 22667
INSURED INSURER B
Bryan College Station HFH
INSURER C
119 Lake St
INSURER 0
Bryan TX 77801 2030 INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR
TYPE OF INSURANCE
ADDL SUER
POLICY NUMBER POIICYMIDO EFF MWDDY UP LIMBSLTR
GENERAL LIA9a1TY EACH OCCURRENCE
D O RENTED
COMMERCIAL GENERAL LIABILITY PREMISES Ea cccunence
CLAIMS MADE 0 OCCUR MED UP Ay one ersan
PERSONAL ADV INJURY
GENERAL AGGREGATE
GENL AGGREGATE LIMIT APPLIES PER PRODUCTS COMPIOP AGG
JFCT 1POLICYPROI LOC
A AUTOMOBILE LUIBIIJTY H08786902 04012013 04012014 COMBINED SINGLE LIMB
1000000
ANYAUTO BODILY INJURY Per person
ALL OWNED x SCHEDULED BODILY INJURY Per accidentAUTOSAUTOS
HIRED AUTOS AUTOS PerPROPERTY DAMAGE
UMBRELLA UAB OCCUR EACH OCCURRENCE
EXCESS LWB CLAIMS MADE AGGREGATE
DED I I RETENTION 8 I
WORKERS COMPENSATION WC STATU OTH
AND EMPLOYERS LIABILITY YIN
TORY I IMITA FR
ANY PROPRIETORIPARTNERIEXECUTIVF EL EACH ACCIDENT
OFFICERRAEMBER EXCLUDED NIA
Mandatory in NH EL DISEASE EA EMPLOY
If yes descnbe under
DESCRIPTION OF OPERATIONS below EL DISEASE POLICY LIMIT
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES AMech ACORD 101 Additional Remarks Schedule it more apace is required
Proof of Coverage
CERTIFICATE HOLDER CANCELLATION
Proof of Coverage SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
AUTHOR REPRESENTATNE
188 2010 ACORD CORPORATION All rights reserved
ACORD25 2010105 The ACORD name and logo are registered marks of ACORD
12062995 1065720 100
Aa
CERTIFICATE OF LIABILITY INSURANCE 042020113
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyies must be endorsed If SUBROGATION IS WAIVED subject to
the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements
PRODUCER CON TACT
LOckton Affinity LLC PHONE 888 553 9002 PAX
PO BOX 410679 EMAILADDRESS
Kansas City MO 64141 0679 INSURERS AFFORDING COVERAGE NAICN
INSURER A Ace American Insurance CO 22667
INSURED INSURER B
Bryan College Station HFH
INSURER C
119 Lake St
INSURER D
Bryan TX 77801 2030 INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR
TYPE OF INSURANCE
ADDL
WD POLICY NUMBER MMIDD EFF MMU UPLTR LIMITS
A GENERAL LIABILITY GL1065720 13 04012013 04012014 EACH OCCURRENCE 1000000
GE TO RENTED
X COMMERCIAL GENERAL LIABILITY PREMDAMAISES Ee occurrence 1000000
CLAIMS MADE K OCCUR MED EXP Anyone arson 0
PERSONAL ADV INJURY 1000000
GENERAL AGGREGATE
H
GENL AGGREGATE LIMIT APPLIES PER PRODUCTS COMPOP AGO
X POLICY PROJECT
OMOBILE LIABILRY COMBINED SINGLE LIMIT
a e cident
ANYAUTO BODILY INJURY Per person
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY Per accident
HIRED AUTOS AUTOSWNED Perr acccdent
UMBRELLA LAB OCCUR EACH OCCURRENCE
EXCESS LAB CLAIMS MADE AGGREGATE 1
DED I I RETENTION 8 I
WORKERS COMPENSATION WCST TU I OTH
AND EMPLOYERS LIABILITY YI N
ANY PROPRIETORPARTNEREXECUTIVE NIA
EL EACH ACCIDENT
OFFICERMEMBER EXCLUDED
Mandatory In NH EL DISEASE EA EMPLO
R yea describe under
DESCRIPTION OF OPERATIONS below EL DISEASE POLICY LIMIT
DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES Attach ACORD 101 Additional Remarks Schedule if more apace la required
Proof of Coverage
CERTIFICATE HOLDER CANCELLATION
Proof of Coverage
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
AUTHOR REPRESENTATIVE
L419862010 ACORD CORPORATION All rights reserved
ACORD25 201005 The ACORD name and logo are registered marks of ACORD
11263032 1065720 101
CravensWarren
Insurance Bonds Benefits
TO CERTIFICATE HOLDER
Our agency is issuing the enclosed certificate of insurance on behalf of The Bank Trust of
Bryan College Station a client of G A Partners a Professional Employer Organization PEO
G A and The Bank Trust of Bryan College Station are co employers of The Bank Trust of
Bryan College Stations leased employees GA is the employer of record for Workers
Compensation and extends coverage from that policy to The Bank Trust of Bryan College
Station through a Blanket Alternate Employer Endorsement which is shown on your Certificate
of Insurance
Effective January I Texas Senate Bill 425 became law mandating specific requirements
regarding Certificates of Insurance Under this new law Certificate of Insurance forms must be
filed and approved by the Texas Department of Insurance before they can be used In addition
Insurance agents or Certifreare Holders that do not follow the new law could incur significant
penalties And any person who willfully violates this law is subject to a civil penalty of not more
than 1000 for each violation
For this reason we are restricted on what we can state on Certificates of Insurance and can not
type any special wording beyond what is allowed by statute Attached we have included G As
Blanket Alternate Employer Endorsement which applies to all clients of G A
We hope you will understand our position and ask that you give us a call if you have any
questions or comments
Sincerely
Jessica R Luck CIC
Commercial Lines Manager
102
Tomma2WORKERS COMPENsATIONApjDEMPLOMS
LIm PTYINBURANOEPOLICY
VAC 00 03 Oi
ALTERNATE EMPLOYER ENQORSEMgNT
This endorsement applies only with respect to bodily Injury to your employees while In the course of special or tomparaqemploymentbythealternateemployerInthestalenamedIntheSchedulePartoneworkersandPartTwoEmployersLiabilityinsuranewillapplyasthoughtheallornearnCompensationInsuranceployarlsInsured
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103
TEXAS16 OP ID CTV
ASR CERTIFICATE OF LIABILITY INSURANCE DATE
01321312013201
Y
0
THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyles must be endorsed If SUBROGATION IS WAIVED subject to
the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsements
CONPRODUCERPhone7136906000NAMEACravensMarrenCompanyFax7136906020PxoNE FAx
P O Box 41328 I aC Ne
Houston TX 77241 1328 EMAIL
Conrad Hart G A ADDRESS
INSURERS AFFORDING COVERAGE NAIC0
INSURER A Taxes Mutual Insurance Company 22946
INSURED G A Partners INSURERS
4801 Woodway Drive Suite 210
Houston TX 77066 INSURER C
INSURER 0
INSURER E
NSURER IN
COVERAGES CERTIFICATE NUMBER REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCHPOLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
DISH AVOL SUSE POLICY EFF POLICY EXP
LTR TYPEOFINSURANCE POLICYNUMBER MMIDO MMDDAYYY L LIMITS
GENERAL LIABILITY EACH OCCURRENCE
COMMERCIAL GENERAL LIABILITY PREMISES Ea oaunence
CLAIMSMADE r OCCUR MED EXPMy One person 3
PERSONALADV INJURY S
GENERAL AGGREGATE S
GENT AGGREGATE LIMIT APPLIES PER PRODUCTS COMPOPAGG S
JFCTPOLICYPRO LOG 3
AUTOMOBILE LIABILITY COMBINED SINGLE L
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ANY AUTO BODILY INJURY Per person
A SCHEDULED BODILY INJURY Pei accident
HIRED AUTOS
NONOWNED PROPERTY OAMADE SAUTOSPera09dM
UMBRELLA LIAB OCCUR EACH OCCURRENCE S
EXCESS LIA B CLAIMS MADE AGGREGATE S
DEO I I RETENTIONS
WORKERS COMPENSATION X NETAN OTH
AND EMPLOYERS LIABILITY YIN Y I
A ANY PROPRIETORIPARTNER EXECUTIVE TSF0001076250 022312013 0212312014 EL EACH ACCIDENT 100000OFFICERRMEMBEREXCLUDEDNIA
Mandatary in NHundIt
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ON OF OPERATIONS beAW ELDISEASE POLICYLIh11T 1000000
DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES Allach ACORD 101r Additional Remarks Sahedula iframe space is required
The Bank Trust of Bryan College Station is insured under the referenced
policy through an Alternate Employer Endorsement See Form WC 00 03 01
CERTIFICATE HOLDER CANCELLATION
BCS Habitat for Humanity CSHAB1Y SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Attn Leah Morales THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN
119 Lake Street ACCORDANCE WITH THE POLICY PROVISIONS
Bryan TX 77801
AUTHORIZED
RRREEPRRESEENNTTTAATIVE
19882010 ACORD CORPORATION All rights reserved
ACORD 26 2010106 The ACORD name and logo are regiutered marks of ACORD
104
October 24, 2013
Consent Agenda Item No. 2o
Approval of the 2013 Property Tax Roll
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion on approval of the 2013
Property Tax Roll in the amount of $26,407,914.56.
Recommendation(s): Staff recommends approval of the 2013 Property Tax Roll in the
amount of $26,407,914.56.
Summary: Section 26.09 (e) of the Texas Property Tax Code mandates formal approval
of the Tax Roll by the City Council as the final step in the process of establishing the tax roll
for the new year. The tax roll consists of the Maintenance and Operations levy and the
Interest and Sinking fund levy.
The tax roll that will be generated by the tax rate of $0.425958 per $100 assessed valuation
is $26,407,914.56. This tax rate was adopted by the City Council on September 12, 2013.
Budget & Financial Summary: See above
Reviewed and Approved by Legal: N/A
Attachments:
1. Letter
2. 2013 Levy Totals
105
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107
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109
110
October 24, 2013
Consent Agenda Item No. 2p
Financial Advisory Consulting Services
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action, and discussion to approve a consulting
contract with First Southwest Company in an amount not to exceed $150,000 for financial
advisory services.
Recommendation(s): Staff recommends approval of the contract.
Summary: Financial Advisory Services consist of assisting the City in issuing debt,
assisting in establishing timelines for issuance of debt, perform necessary analysis regarding
the financial resources of the City, coordinate the assembly and transmittal of appropriate
information to Bond Counsel, coordinate the preparation and submission of Notice of Sale,
the Preliminary Official Statement and Official Statement and other marketing documents
that may be required, advise financial publication of a forthcoming sale, coordinate the
preparation of information for presentation to rating agencies, coordinate the receipt of bids
and advising the city of best bid, coordinate the expeditious delivery of the bonds, deliver to
the city a schedule of annual debt service requirements delivered to the purchaser and
coordinate the selection of a paying agent registrar.
On July 2, 2013 the City released a request for proposal (RFP) for financial advisory
services. The following three firms responded to the request: BOSC, Inc., First Southwest
Company and US Capital Advisors. A committee of four staff members was formed to
evaluate the proposals. The top two firms responding were interviewed by the evaluation
committee.
The evaluation criteria used to rank the proposals were outlined in the RFP. The evaluation
factors were: 1) qualifications and experience, 2) rates and expense, 3) methodology
including technical approach and understanding of the scope of the project, and 4)
references. Although top two firms submitted excellent proposals and delivered excellent
presentations, First Southwest Company received the majority of the vote from the
evaluation committee. The City has utilized First Southwest Company since 1996 for
financial advisor services and has provided the City excellent services over the years.
The contract is for one year with up to four additional years.
Budget & Financial Summary: Funds for this expenditure are budgeted and available in
the various capital project funds where debt is issued.
Reviewed and Approved by Legal: Yes
Attachments:
1. Contract 13-298 (Available for review in City Secretary’s Office)
111
October 24, 2013
Consent Agenda Item No. 2q
Investment Policy/Broker-Dealer List/Strategy Resolution
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution stating
that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer
List and Investment Strategy.
Recommendation(s): Staff recommends review and approval of the resolution.
Summary: The Public Funds Investment Act requires an annual review and approval of
the City's investment policy and investment strategies. The Act further requires the
following:
(1) that the governing body adopt a written instrument by rule, order, ordinance, or
resolution stating that it has reviewed the investment policy and investment
strategies, and
(2) that the written instrument so adopted records any changes to either the investment
policy or investment strategies.
The City’s investment policy has been reviewed and certified by the Government Treasurers
Organization of Texas (GTOT). GTOT’s review committee did not recommend changes to
the City’s policy. City GTOT’s letter of distinction is attached. Staff proposes no changes to
the existing investment strategy. Staff made one change to the policy and that was to
increase the Certificate of Deposit maximum portfolio limit from 30% to 40%.
An annual review of the City’s authorized broker/dealers was performed. There are no
changes to this list.
Firms approved to do business with the City are:
o Costal Securities, Inc.
o Vining Sparks
o Deutsche Bank Alex Brown
o First Southwest Securities
o First Empire Securities
As part of the City’s Investment Policy, Council is to review, approve and adopt any
modifications to the list.
Budget & Financial Summary: None
Reviewed and Approved by Legal: Yes
Attachments:
1. Investment Policy and Strategy
2. Resolution
3. GTOT Letter of Distinction
112
___________________________________________________________
Investment Strategy and Policy
2014
Approved by Council
October XX, 2013
___________________________________________________________
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Revised: October 2013 2
Table of Contents
INVESTMENT STRATEGY _________________________________________________________________________________ 3
I. POLICY _______________________________________________________________________________________________ 4
II. SCOPE ______________________________________________________________________________________________ 4
III. INVESTMENT OBJECTIVES _____________________________________________________________________________ 4
Safety ________________________________________________________________________________________________ 4
Liquidity ______________________________________________________________________________________________ 5
Yield _________________________________________________________________________________________________ 5
IV. RESPONSIBILITY AND CONTROL _______________________________________________________________________ 5
Delegation of Authority _________________________________________________________________________________ 5
Cash Flow Analysis ____________________________________________________________________________________ 5
Training Requirement __________________________________________________________________________________ 5
Internal Controls _______________________________________________________________________________________ 6
Prudence _____________________________________________________________________________________________ 6
Ethics and Conflicts of Interest ___________________________________________________________________________ 6
V. SUITABLE AND AUTHORIZED INVESTMENTS _____________________________________________________________ 7
Portfolio Management __________________________________________________________________________________ 7
Investments ___________________________________________________________________________________________ 7
Exemption for Existing Investments ______________________________________________________________________ 8
Loss of Required Rating ________________________________________________________________________________ 8
VI. INVESTMENT PARAMETERS ___________________________________________________________________________ 9
Maximum Maturities ____________________________________________________________________________________ 9
Diversification _________________________________________________________________________________________ 9
VII. FINANCIAL INSTITUTIONS AND DEALERS _______________________________________________________________ 9
Depository ____________________________________________________________________________________________ 9
Authorized Brokers/Dealers ____________________________________________________________________________ 10
Competitive Bids _____________________________________________________________________________________ 11
Delivery vs. Payment __________________________________________________________________________________ 11
VIII. SAFEKEEPING OF SECURITIES _______________________________________________________________________ 11
Safekeeping Agreement ________________________________________________________________________________ 11
Safekeeping and Custody ______________________________________________________________________________ 11
Collateralization ______________________________________________________________________________________ 11
IX. PERFORMANCE STANDARDS _________________________________________________________________________ 12
Performance Standards ________________________________________________________________________________ 12
Performance Benchmark _______________________________________________________________________________ 12
X. REPORTING _________________________________________________________________________________________ 12
Methods _____________________________________________________________________________________________ 12
Marking to Market _____________________________________________________________________________________ 12
XI. INVESTMENT POLICY ADOPTION ______________________________________________________________________ 13
QUALIFIED BROKERS/DEALERS __________________________________________________________________________ 14
GLOSSARY OF COMMON TREASURY TERMINOLOGY ________________________________________________________ 15
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Revised: October 2013 3
INVESTMENT STRATEGY
The City of College Station will pursue a passive investment strategy. Investments will be
purchased with the intent of holding to maturity and will only be sold early under exceptional
circumstances. In purchasing investments, the investment officer will attempt to follow a ladder
strategy to ensure that the portfolio will have at least one investment maturing every month.
Investment priorities are as follows:
1. Suitability - Any investment allowed under the Investment Policy is suitable.
2. Preservation and Safety of Principal - Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operational requirements that might reasonably be anticipated.
4. Marketability - Investments should have an active and efficient secondary market to
enable the City to liquidate investments prior to the maturity if the need should arise.
5. Diversification - The Investment Officer will attempt to maintain a diversified
portfolio with regard to security type, financial institution providing the security, and
maturity.
6. Yield - The City’s investment portfolio shall be designed with the objective of
attaining the maximum rate of return throughout budgetary and economic cycles,
taking into account the City’s risk constraints and the cash flow characteristics of the
portfolio.
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Revised: October 2013 4
CITY OF COLLEGE STATION
INVESTMENT POLICY
The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended
(”PFIA” herein), requires each city to adopt rules governing its investment practices and to
define the authority of the investment officer. The following Investment Policy addresses the
methods, procedures, and practices that must be exercised to ensure effective and judicious
fiscal management of the City of College Station funds.
I. POLICY
It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner,
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the City and conforming to all federal, state and local statutes
governing the investment of public funds.
II. SCOPE
This investment policy applies to all the financial assets held by the City. These funds are
defined in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund Special Revenue Funds
Debt Service Fund Capital Projects Funds
Enterprise Funds Internal Service Funds
Any new funds created by the City will be subject to this policy unless specifically exempted by
the City Council. To maximize the effective investment of assets, all funds mentioned above will
pool their cash balances for investment purposes. The income derived from investing activities
will be distributed to the various funds based on calculation of their average balances.
III. INVESTMENT OBJECTIVES
The City of College Station shall manage and invest its cash with three primary objectives, listed
in order of priority: safety, liquidity and yield. The safety of the principal invested always
remains the primary objective.
Safety
Safety of Principal is the foremost objective of the City. Investments of the City shall be
undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio.
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Revised: October 2013 5
Liquidity
The City’s investment portfolio will remain liquid to enable the City to meet all operational
requirements that might reasonably be anticipated.
Yield
The City shall invest funds in investments that earn a competitive market yield consistent with
stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary
objectives shall be to obtain a fair market yield and to minimize the costs associated with the
investment of such funds within the constraints of the investment policy and applicable bond
covenants.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority
The Executive Director of Business Services or his Designee is designated the City’s
Investment Officer. The Investment Officer shall be responsible for the investment of funds
consistent with this Policy, and shall have the authority necessary to carry out such
responsibilities. An investment committee consisting of the Investment Officer and at least two
other staff members designated by the City Manager will also be formed. This committee will be
responsible for selecting eligible broker/dealers, reviewing, and updating the investment policy
annually. All participants in the investment process shall seek to act responsibly as custodians
of the public trust.
The Investment Officer shall establish written procedures for the operation of the investment
program consistent with this investment policy. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by
the Investment Officer. The Investment Officer shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate
officials.
Cash Flow Analysis
Supplemental to the financial and budgetary systems, the Investment Officer will maintain a
cash flow forecasting process designed to monitor and forecast cash positions for investment
purposes. Cash flow analysis will include the historical researching and monitoring of specific
cash flow items, payables and receivables as well as overall cash position and patterns.
Training Requirement
In order to ensure the quality and capability of investment management, the Executive Director
of Business Services and the Investment Officer shall:
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Revised: October 2013 6
- attend at least one training session within 12 months of assuming duties and
containing not less than 10 hours of instruction from an independent source approved
by the governing board or a designated investment committee;
- receive training which includes education in investment controls, security risks, strategy
risks, market risks, diversification of the investment portfolio, and compliance with the
PFIA; and
- attend a training session not less than once each state fiscal biennium (beginning on
the first day of the fiscal year and consisting of two consecutive fiscal years after that
date) and receive not less than10 hours of training from an independent source
approved by the governing board or a designated investment committee.
Internal Controls
The Investment Officer shall establish an annual process of independent review by an external
auditor. This review will provide internal control by assuring compliance with policies and
procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal
year.
Prudence
Investments shall be made with the judgment and care which persons of prudence, discretion
and intelligence exercise in the management of their own aff airs, not for speculation, but for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with written procedures and the investment policy and exercising due
diligence shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could
impair their ability to make impartial investment decisions. Employees and investment officials
shall disclose to the City Manager any material financial interest in financial institutions that
conduct business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City, particularly
with regard to the time of purchases and sales. Employees and investment officials shall refrain
from undertaking personal investment transactions with the same individual with which business
is conducted on behalf of the City.
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Revised: October 2013 7
On an annual basis, the Investment officials shall sign a statement acknowledging that they are
incompliance with Section 2256.005 (i) of the Public Funds Investment Act.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash
flow requirements and investments are purchased with the intent to be held until maturity.
Investments
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections 2256.013
through 2256.016 of the Public Funds Investment Act. Investment of funds in any instrument or
security not authorized for investment under the Act is prohibited.
•
Authorized
1. Direct obligations of the United States government: U.S. Treasury Bills, U.S.
Treasury Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing
obligations for which the principal and interest are guaranteed by the full faith and
credit of the United States government and rated not less than A or its equivalent by
at least one nationally recognized investment rating firm.
2. Federal Agencies and Instrumentalities including but not limited to, discount notes,
callables and debentures of the Federal National Mortgage Association (FNMA), the
Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the
Federal Home Loan Mortgage Corporation (FHLMC).
3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation
(FDIC) or its successor, or the National Credit Union Share Insurance Fund or its
successor, in state or national banks. Any deposits exceeding FDIC insurance limits
shall be collateralized at 102% of the face amount of the Certificate of Deposit by
securities listed in 1 - 2 above and held by the City's custodial bank or the custodial
bank of the institution the CD’s are held. Bids for Certificates of Deposit may be
solicited orally, in writing, electronically or using any combination of these methods.
4. Repurchase Agreements with a defined termination date of 90 days or less
collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral
must have a minimum market value of 102% of the repurchase agreement, and must
be held by the custodian bank or other independent third-party custodian contracted
by the City. Bond proceeds may be invested in flexible repurchase agreements with
maturity dates not exceeding the expected final project expenditure if a formal
bidding process is followed and properly documented for IRS purposes.
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Revised: October 2013 8
5. Commercial Paper maturing within 180 days carrying a minimum rating not less than
A-1 or P-1 or equivalent by two nationally recognized rating agencies, or; rated not
less than A-1 or P-1 equivalent by one nationally recognized rating agency plus
secured by an irrevocable letter of credit issued by a domestic bank.
6. AAArated Money Market Mutual Funds registered with the Securities and Exchange
Commission that invest exclusively in investments described in this section.
7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act
that follow the requirements in the Public Funds Investment Act and which have
been specifically approved by the City.
•
Not Authorized
The following security types are not permitted:
1. Obligations whose payment represents the coupon payments of the underlying
mortgage-backed security collateral and pays no principal (IO’s);
2. Obligations whose payment represents the principle stream from the underlying
mortgage-backed security collateral and bears no interest (PO’s);
3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of
greater than 10 years; and
4. Any security, the interest rate of which is determined by an index that adjusts opposite to
the changes in the Market index (inverse floaters).
Exemption for Existing Investments
Any investment, which was authorized at the time of purchase, shall not be required to be
liquidated.
Loss of Required Rating
If any security that requires a minimum investment rating is downgraded below that minimum
rating subsequent to purchase, it will no longer be considered an authorized investment. As a
result, the City shall take all prudent measures to liquidate the security in effort to preclude or
reduce principle loss. The City will select a different approved broker/dealer each quarter to
verify the ratings of securities held. Local Government Pools ratings will be verified quarterly by
checking their websites.
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Revised: October 2013 9
VI. INVESTMENT PARAMETERS
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than five years from the date of purchase. Additionally, the City will
maintain a dollar-weighted average maturity of two years or less.
Diversification
It is the intent of the City to diversify the investment instruments within the portfolio to avoid
incurring unreasonable risks inherent in over-investing in specific instruments, individual
financial institutions or maturities. The asset allocation in the portfolio should be flexible
depending upon the outlook for the economy and the securities markets. If conditions warrant,
the guidelines below may be exceeded by approval of the Investment Committee.
With the exception of U.S. Treasury securities, authorized pools, and the City’s depository
accounts, the City may not invest more than 30% of the City’s investment portfolio with a single
financial institution. In addition, the following maximum limits, by instrument, are established for
the City’s total portfolio:
1. U.S. Treasury Securities 100%
2. Agencies and Instrumentalities 70%
3. Certificates of Deposits 40%
4. Money Market Mutual Funds 30%
5. Repurchase Agreements 20%
6. Commercial Paper 20%
7. Authorized Pools 70%
VII. FINANCIAL INSTITUTIONS AND DEALERS
Depository
At least every three to five years a Depository shall be selected through the City’s banking
services procurement process, which shall include a formal request for application (RFA). The
selection of a depository will be determined by competitive bid and evaluation of bids will be
based on the following selection criteria:
• The ability to qualify as a depository for public funds in accordance with state and
local laws.
• The ability to provide requested information or financial statements for the period
specified.
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Revised: October 2013 10
• The ability to meet all requirements in the banking RFA.
• Complete response to all required items on the bid form.
• Lowest net banking service cost, consistent with the ability to provide an
appropriate level of service.
• The credit worthiness and financial stability of the bank.
The bank depository contract is subject to Council approval. During the term of the contract,
additional accounts may be established. The City may open a cash money market account with
its approved depository bank. Accounts held by the approved bank are to be collateralized at
no less than 105%. Two authorized signers on the City’s accounts must approve the
establishment of new accounts.
Authorized Brokers/Dealers
The Investment Officer shall maintain a list of financial institutions authorized to provide
investment services. In addition, a list will also be maintained of approved security
broker/dealers selected by credit worthiness who are authorized to provide investment services
in the State of Texas. These may include “primary” or regional dealers that qualify under SEC
rule 15C3-1. No public deposit shall be made except in a qualified public depository as
established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for
investment transactions must supply the Investment Officer with a completed Broker/Dealer
Questionnaire and Certification, which shall include the following:
• An audited financial statement for the most recent period.
• Proof of certification by the Financial Industry Regulatory Authority (FINRA).
• Proof of current registration with the State Securities Commission.
Financial institutions eligible to transact investment business with the City shall be presented a
written copy of this Investment Policy.
Additionally, the qualified representative of the business organization seeking to transact
investment business shall execute a written instrument substantially to the effect that the
qualified representative has received and reviewed this Investment Policy, and acknowledged
that the organization has implemented reasonable procedures and controls in an effort to
preclude imprudent investment activities with the City.
The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the
written agreement described above and current audited financial statements.
Annually, the Investment Committee shall review and revise the list as needed. The Committee
will consider any new firms that have submitted the required documentation and review the
performance of the previously approved firms. Any modifications to the list will be submitted to
Council for their review, approval and adoption.
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Revised: October 2013 11
Competitive Bids
Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is
receiving fair market value/price for the investment. Security transactions that may be
purchased without competitive offers include: a) transactions with money market mutual funds
b) local government investment pools and c) new securities still in syndicate and priced at par.
Delivery vs. Payment
All securities transaction, including collateral for repurchased agreements, shall be purchased
using the delivery vs., payment method with the exception of investment pools and mutual
funds. Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES
Safekeeping Agreement
The City shall contract with a bank or banks for the safekeeping of securities either owned by
the City as part of its investment portfolio or held as collateral to secure demand or time
deposits.
Safekeeping and Custody
Safekeeping and custody of securities and collateral shall be in accordance with state law.
Securities and collateral will be held by a third party custodian designated by the Investment
Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with
which the securities are deposited. Original safekeeping receipts shall be obtained.
Collateralization
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to
require full collateralization of all investments and funds on deposit with a depository bank, other
than investments, which are obligations of the U.S. government, its agencies and
instrumentalities, and government sponsored enterprises. In order to anticipate market changes
and provide a level of security for all funds, the collateralization level will be 102% of market
value of principal and accrued interest on deposits or investments less than an amount insured
by the FDIC. The collateralization level of the City’s depository accounts will be no less than
105%.
Collateral will always be held by an independent third party with whom the City has a current
custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the City and retained.
The right of collateral substitution is granted.
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Revised: October 2013 12
IX. PERFORMANCE STANDARDS
Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and cash flow needs.
Performance Benchmark
Given the passive investment strategy of the City, the benchmark to be used by the Investment
Officer to determine whether market yields are being achieved shall be the average closing yield
during the reporting period comparable to the portfolios dollar-weighted average maturity in
days.
X. REPORTING
Methods
Not less than quarterly and within a reasonable time after the end of the period reported, the
Investment Officer should prepare and submit to the City Council a written report of the
investment transactions for all funds of the City for the preceding reporting period. The report
must:
• describe in detail the investment position of the City on the date of the report,
• be prepared jointly by all the Investment Officers if the City appoints more than one,
• be signed by all Investment Officials,
• contain a summary statement of each pooled fund group that states the beginning
market value for the reporting period,
• state the book value and the market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested,
• state the maturity date of each separately invested asset that has a maturity date,
• state the fund for which each individual investment was acquired,
• state all accrued interest payable; and
• state the compliance of the investment portfolio as it relates to this Policy and
Investment Act.
Marking to Market
The market values of the City’s investments shall be obtained from a reliable outside source,
which has access to investment market values. Marketing to Market will be done at least
quarterly.
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Revised: October 2013 13
XI. INVESTMENT POLICY ADOPTION
The City’s investment policy and investment strategies must be adopted annually by resolution
of the City Council even if there are no changes. The City Council shall review the policy
annually and they must approve any changes or modifications made thereto.
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Revised: October 2013 14
QUALIFIED BROKERS/DEALERS
Costal Securities, Inc. Vining Sparks
Tony Sekaly Patrick McDowell
5555 San Felipe, Suite 2200 775 Ridge Lake Boulevard
Houston, Texas 77056 Memphis, Tennessee 38120
Phone: (713)435-4328 Phone: (901)681-1008
Deutsche Bank Alex Brown First Southwest Securities
Linda Calloway
700 Louisiana Street, Suite 1500 300 West 6th
Houston, TX 77002 Austin, TX 78701
Street, Suite 1940
Phone: (832)239-3311 Phone: (512)481-2040
First Empire Securities American Momentum (CD’s only)
Michael Pappadio
1100 Motor Parkway, 2nd Floor Five Momentum Blvd.
Hauppauge, NY 11788 College Station, TX 77845
Phone: (631)979-0097 Phone: (979)599-9349
INVESTMENT POOLS
TexPool TexSTAR
600 Travis Street, Suite 7200 325 North St. Paul, Suite 800
Houston, TX 77002 Dallas, TX 75201
Phone: (866)891-7665 Phone: (800)839-7827
DEPOSITORY BANK
Citibank, N.A.
2717 Texas Avenue South
College Station, Texas 77840
(979)260-1482
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Revised: October 2013 15
GLOSSARY OF COMMON TREASURY TERMINOLOGY
Accrued Interest - The accumulated interest due on a bond as of the last interest payment
made by the issuer.
Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies
are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies
(FSAs) are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association
(FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Asked - The price at which securities are offered.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with
a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not position. In the money market, brokers are active in
markets in which banks buy and sell money and in interdealer markets.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is
usually at a slight premium to the bond's original issue price to compensate the holder for loss
of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the
same day that the transaction is initiated.
Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
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Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of
College Station. It includes combined statements and basic financial statements for each
individual fund and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and contractual
provision, extensive introductory material, and a detailed statistical section.
Coupon Rate - The annual rate of interest received by an investor from the issuer of certain
types of fixed-income securities. It is also known as the interest rate.
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality
ratings are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays
for the securities when they are delivered either to the purchaser or his/her custodian.
Discount - The amount by which the par value of a security exceeds the price paid for the
security.
Discount Security – Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
Diversification - A process of investing assets among a range of security types by sector,
maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed-income security. This calculation is based
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
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Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions may lend
fed funds to each other overnight or on a longer basis. They may also transfer funds among
each other on a same-day basis through the Federal Reserve banking system. Fed funds are
considered immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to
various classes of institutions and individuals, e.g. S&L’s small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank
deposits, currently up to $250,000 per depository account through December 31, 2013. On
January 1, 2014, the standard insurance amount will return to $100,000.
Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and
loan associations. The Federal Home Loan Banks play a role similar to that played by the
Federal Reserve Bank versus member commercial banks.
Federal National Mortgage Association (FNMA) – A government –sponsored enterprise
(GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary
mortgage market. Fannie Mae is a publicly traded company which operates under a
congressional charter that directs Fannie Mae to channel its efforts into increasing the
availability and affordability of homeownership for low-, moderate-, and middle-income
Americans.
Federal Open Market Committee (FOMC) – Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the other Presidents serve on a
rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in the open market as a means of influencing
the volume of bank credit and money.
Federal Reserve System – The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
about 5,700 commercial banks that are members of the system.
Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Government Securities - An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed-income security to increase or decrease in value.
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Revised: October 2013 18
Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent
third party for custodial safekeeping.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which
their money is pooled as a method for managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security is
adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Money Market – The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
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Revised: October 2013 19
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual funds are
regulated by the Investment Company Act of 1940.
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares
outstanding)
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par
value of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Portfolio – Collection of securities held by an investor.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower
yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the
issuer's business, the proposed use of proceeds, the experience of the issuer's management,
and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Rate of Return – The yield obtainable on a security based on its purchases price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a
specified price to a second party and a simultaneous agreement of the first party to repurchase
the securities at a specified price or at a specified later date.
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Revised: October 2013 20
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
90-day average maturity on investments, to help maintain a constant net asset value of one
dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Secondary Market – A market made for the purchase and sale of outstanding issues following
the initial distribution.
Securities & Exchange Commission – Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is
used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a
single maturity. The issuer usually agrees to make periodic payments into a sinking fund for
mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of the
portfolio. For mutual funds, return on an investment is composed of share price appreciation
plus any realized dividends or capital gains. This is calculated by taking the following
components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital
gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.
The yields on these bills are monitored closely in the money markets for signs of interest rate
trends.
Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of
more than ten years and issued in minimum denominations of $1,000. Treasury bonds make
interest payments semi-annually and the income that holders received is only taxed at the
federal level.
Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and
maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S.
government or through banks.
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Revised: October 2013 21
Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities maintain a
maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net
capital ratio. Indebtedness covers all money owned to a firm, including margin loans and
commitments to purchase securities. This is one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted
into cash.
Volatility - A degree of fluctuation in the price and valuation of securities.
Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security's current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as a
positive yield curve.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
133
134
Government Treasurers’ Organization of Texas
1155 Union Circle #305129 http://gtot.unt.edu/ An Affiliate of the Association of Public
Denton, TX 76203-5017 940-369-7843 940-369-8771 fax Treasurers United States and Canada
May 28, 2013
Ms. Cheryl Wright
Acct. & Treasury Operation Manager
City of College Station
PO Box 9960
College Station, TX 77842
Dear Ms. Wright:
On behalf of the Investment Policy Review Committee, I am pleased to inform you that
the Government Treasurers’ Organization of Texas (GTOT) has awarded the
Certificate of Distinction to the City of College Station for its Investment Policy.
Members of the Review Committee congratulate the Board for its commitment to
maintaining a comprehensive written investment policy that meets the criteria set forth
in the GTOT Investment Policy Review Checklist.
Congratulations once again on an excellent policy and thank you for participating in our
certification program. Your certificate is being mailed under separate cover and is good
for a two-year period ending May 31, 2015.
Sincerely,
Patrick Shinkle, Co-Chair
GTOT Investment Policy Review Committee
135
October 24, 2013
Consent Agenda Item No. 2r
Addendum to JPMorgan Chase Participation Agreement
For Receipt Imaging Services
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion on a Receipt Imaging
Services Addendum to the JPMorgan Chase Participation Agreement for the automated
review and approval process for procurement card processing.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Sustainable City
Recommendation(s): Staff recommends the approval of the Addendum.
Summary: In February 1999, the City Council approved a commercial procurement card
services agreement with Bank of America. The banking industry has evolved and due to
mergers the City is currently utilizing JPMorgan Chase for our procurement card program. In
January 2011, the City Council approved an Interlocal Agreement with City of Fort Worth to
piggyback their JPMorgan Commercial Card Services Agreement. This addendum will allow
the City cardholders to attach scanned images of their receipts directly into the JPMorgan
hosted system. This will eliminate the paper receipts currently being transferred between
departments and buildings for review and approval and allow the Accounting Operations
staff to retain the electronic image of the receipts vs. hard copies. The fees for the receipt
imaging services will cost the City $0.10 per transaction for an estimated annual cost of
$1,500.00
Budget & Financial Summary: Funds are budgeted and available in the General Fund,
Finance Department Budget.
Reviewed and Approved by Legal: Yes
Attachments:
1. Receipt Imaging Services Addendum (on file in City Secretary’s Office)
136
October 24, 2013
Consent Agenda Item No. 2s
Funding Agreement with Keep Brazos Beautiful
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action and discussion on a funding
agreement between the City of College Station and Keep Brazos Beautiful for FY14 in
the amount of $46,240.
Recommendation(s): Staff recommends approval of the funding agreement.
Summary: As part of the 2013-2014 budget process the City Council approved
funding for Keep Brazos Beautiful in the amount of $46,240.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2013-2014 Sanitation Fund for the total amount of $46,240.
$31,000 is to be used for the operations and maintenance of Keep Brazos Beautiful.
$15,240 is to be used for community enhancement grants, projects and events
administered by Keep Brazos Beautiful, such as their Annual Awards Gala, the Don’t
Mess With Texas Trash-Off and other public landscape and litter-abatement projects.
Reviewed and Approved by Legal: Yes
Attachments:
1. Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s
Office)
137
October 24, 2013
Consent Agenda Item No. 2t
Funding Agreement with College Station Noon Lions Club
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action and discussion on a funding
agreement between the City of College Station and College Station Noon Lions Club
for FY14 in the amount of $10,000.
Recommendation(s): Staff recommends approval of the funding agreement.
Summary: As part of the 2013-2014 budget process the City Council approved
funding for College Station Noon Lions Club in the amount of $10,000.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2013-2014 General Fund for the total amount of $10,000. Those
appropriated funds shall be used to provide the “I Love America” Fourth of July
Celebration at the George Bush Presidential Library and Museum.
Reviewed and Approved by Legal: Yes
Attachments:
1. College Station Noon Lions Club Funding Agreement (Available in City Secretary’s
Office)
138
October 24, 2013
Consent Agenda Item No. 2u
Annual Purchases of Oils and Lubricants
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on renewing the annual
price agreement for the purchase of fleet oils and lubricants with Kolkhorst Petroleum Co.,
Inc. for an annual expenditure of $100,940.40. (Bid No. 12-004)
Recommendation(s): Staff recommends approval of the renewal agreement with
Kolkhorst Petroleum Co., Inc. for an annual estimated not-to-exceed amount of $100,940.
Relationship to Strategic Goal: Financially Sustainable City.
Summary: This is the second and final renewal option and is exclusive of any price
increases. Various oils, fluids and lubricants will be purchased on an as-needed basis and
maintained in inventory for the purpose of maintaining City fleet/equipment.
Budget & Financial Summary: Funds are budgeted and available in the Fleet
Maintenance fund. Fleet purchases are maintained in inventory and expensed to
departments as needed.
Legal Review and Approval: N/A
Attachments: Signed renewal agreement letter on file in the City Secretary’s Office.
139
** *:f *********** ****** ******* *** ****** ********** *** ***,f *********:F:r***:t**'f *** ***
RENEWAL Q)ACCEPTANCE
By-signing herewilh-, I acknowledge and agree to renew the annual price agreement for Fleet Oiland Lubricants (Bid No. l2-004)-and all-other terms and conditidns priiiouriy ugrirO-io anO
1cc.gpted.$tg amount not to exceed One Hundred Thousand Nine Hundred FoftyAO .4Olf OODollars ($ I 00,940.40).
I understand thi.11en11v3l agreement will be for.the period beginning November 10, Z1l3through
November 9, 2014. This is the second and final ren^ewal opti6n.
T PETROLEUM CO.,
140
October 24, 2013
Consent Agenda Item No. 2v
Radakor, L.L.C. Economic Development Incentive Payment
To: Kathy Merrill, Interim City Manager
From: Randall Heye, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion authorizing the payment of
an economic development incentive in the total amount of $693,900 to Radakor, LLC.
Recommendation(s): In fulfillment of the City’s contractual obligation, staff recommends
approval of the $693,900 incentive payment to Radakor, LLC.
Summary: On October 12, 2006, the City Council approved an economic development
agreement with Radakor, LLC to provide a reimbursement and cash incentives associated
with redeveloping properties located within the Northgate District for multifamily, office,
commercial, or mixed-use developments. The agreement provided that the total
reimbursement and cash incentive would not exceed $965,000.
On February 26, 2009, City Council approved payment of $65,000 for reimbursement
associated with the relocation of a wastewater line and $206,100 for performance on the
development commonly referred to as The Factory located at 418 College Main.
Radakor, LLC is now responsible for the mixed-use development located at 717 University
Drive commonly referred to as The Rise. Per the economic development agreement, the
developer is eligible for 3% of the residential Building Permit Value up to $9,000,000; 3.5%
of the first $2.4 million non-residential Building Permit Value; 3.75% of the next $3.0
million non-residential Building Permit Value; and as an additional performance incentive,
3% of the residential Building Permit Value in excess of the first $9 million and 4.5% of any
non-residential Building Permit Value in excess of $15 million. In order to receive the
incentive for the non-residential construction, the agreement identifies a minimum of
25,000 square feet of office, retail or commercial in design and use.
Initiated by the Application and Request for Payment of Cash Incentive submitted by
Radakor, LLC and following staff’s review to ensure compliance, Radakor, LLC has met the
requirements to receive the $693,900 incentive based upon 28,623 square feet of non-
residential construction and the following breakdown of building permit value.
(see next page)
141
Permit Value Incentive Rate Incentive
Residential $17,632,550
$2,130,000* 3% $63,900.00
$15,502,550 3% $465,076.50
$528,976.50
Non-residential $5,250,000
$2,400,000 3.5% $84,000.00
$2,850,000 3.75% $106,875.00
$190,875.00
$719,851.50**
*Fulfills first $9 million of residential Building Permit Value
**Incentive payment cannot exceed $693,900.00
Budget & Financial Summary: Funding in the amount of $693,900 is budgeted and
available in the City’s Economic Development Fund.
Legal Review: Yes
Attachments: Application and Request for Payment of Cash Incentive
142
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144
145
146
147
148
149
150
151
152
153
154
October 24, 2013
Regular Agenda Item No. 1
Comprehensive Plan and Unified Development Ordinance Annual Reviews
To: Kathleen Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion on the
Annual Review of the Comprehensive Plan and the Annual Review of the Unified
Development Ordinance (UDO).
Relationship to Strategic Goals: Applicable to all Strategic Initiatives
Recommendation(s): Staff recommends that the Council accept the review and provide
any relevant direction to aid staff in the implementation of the Comprehensive Plan.
Summary: Both the Unified Development Ordinance and the Comprehensive Plan call for an annual
review of the Plan, which was adopted by the City Council in May 2009. The review is organized by
project type and assesses significant actions and accomplishments during the past year furthering
implementation of the Plan.
The annual review of the Unified Development Ordinance is required by the Ordinance to provide for an
on-going effort to keep the development codes of the City of College Station current and relevant.
Included as a part of the review is a list of amendments to the UDO during the past 12 months and
amendments anticipated during over the next year.
Legal Department Review; N/A
Budget & Financial Summary: N/A
Attachments:
1. Annual Review of the Comprehensive Plan and Unified Development Ordinance
155
The
Comprehensive Plan &
Unified Development Ordinance
A Review of 2013
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS:
Neighborhood, District & Corridor Plans
Master Plans
Special Projects
Projects in Progress
Unified Development Ordinance
2014 Priorities
Vision Statement
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This year’s annual review includes an overview of the major initiatives in
implementation of the Comprehensive Plan. Yearly reviews are performed to ensure
that the Comprehensive Plan remains relevant and to identify any changes necessary
to accommodate College Station’s future growth.
2
5
9
7
4
11
3
6
10
8
12
13
156
2
MAP MAP MAP
Comprehensive Plan
Neighborhood, District & Corridor Plans
Central College Station
Adopted June 2010
2010 Long Range Planning Award (CTxAPA)
Progress in 2013:
- Created an online clearinghouse for
neighborhood organization
- Adopted character-based zoning districts
- Deed enforcement training
- Registered rental code enforcement
notification program
- Health and sanitation pre-violation program
- Stormwater promotional activities
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unorganized neighborhood
Eastgate Neighborhood
Adopted June 2011
Progress in 2013:
- Constructed sidewalks along Lincoln
Avenue and University Drive East
- Installed bike lanes along Lincoln Avenue
- Programmed funds for design of
Eisenhower Street extension
- Funded preliminary engineering study of
Nimitz Street rehabilitation
- Surveyed commercial area at Walton
Drive for potential zoning overlay.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: increase in number of rental
properties may be cause of lack of support
for neighborhood initiatives
Southside Area Neighborhood
Adopted September 2012
Progress in 2013:
- Adopted platting and parking ordinance
revisions for Area V
- Wellborn Road sidewalk under design
- Dexter Drive sidewalk extended
- Initiated UDO amendment to include
character preservation option
- Single-family parking standards adopted
- Code enforcement education program
initiated
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: relationship between resident-
owners and renters/investors, rapid high-
density re-development
WEB
WEB
Goals of the Comprehensive Plan
Future Land Use and Character | Neighborhood Integrity | Economic Development | Parks
Mobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the
Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and
opportunities of the area.
WEB WEB WEB
157
3
Wellborn Community Plan
Adopted April 2013
Progress in 2013:
- Initiated Wellborn based zoning districts
- Street overlays complete
- Sanitation transitioned to city service
- Sewer line in land acquisition phase
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: development encroaching on rural lifestyle
South Knoll Area Neighborhood Plan
Adopted September 2013
Progress in 2013:
- Speed awareness program for thoroughfares initiated
- Code enforcement education program initiated
- South Knoll/The Glade utility rehabilitation in final phase
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: Rental property increases, strained owner-
occupant and renter/investor relationship
MAP MAPWEB WEB
Comprehensive Plan
Neighborhood, District & Corridor Plans WEB
WEB
158
4
Comprehensive Plan
Neighborhood, District & Corridor Plans WEB
WEB
1,700
acres anchored
by The Med and
Scott & White
hospitals
675
employees &
230+ active
physicians at
The Med
143
beds at the new
Scott & White
hospital opened
Aug. 2013
65
& older people
are among the
fastest growing
age group in CS
Medical District Master Plan
Adopted October 2012
Progress in 2013:
- Rock Prairie Road bridge upgrade; right-of-way being purchased for future widening
- Scott & White hospital opened
- Strategic Behavioral Health hospital, Aerofit facility under construction
- Lick Creek Greenway Trail funded and design underway
- Barron Road and Lakeway Drive extensions funded and preliminary engineering underway
- Arnold Road and Normand Drive extensions complete
- Municipal Management District (MMD) legislation approved
MAP WEB
159
5
Comprehensive Plan
Bicycle, Pedestrian and Greenways Master Plan WEB
WEB
Bicycle, Pedestrian and Greenways Master Plan
Adopted January 2010
2011 Project Plan of the Year (TxAPA)
Progress in 2013:
- Continuous bike lanes on Lincoln Avenue
- New sidewalks on section of University Drive and Dexter Drive
- Design complete for Phase II 2818 Trail
- Design in progress for Wellborn Road sidewalk from Southwest Parkway
to Luther Street and for Lick Creek Trail
- Adopt-A-Greenway Program additions at John Crompton Park,
Lemontree Park and Wolf Pen Creek Park
642
acres of city-
owned greenways
154
miles of CS
sidewalks
40+
miles of CS
bike lanes
#2
% of people
bike to work
in Texas
#2
% of people
walk to work
1
2
3
4
Master Plan Goals
Improve connectivity and accessibility
Increase safety
Increase bicycling and walking outdoors
Encourage environmental stewardship
160
6
Comprehensive Plan
Water/Wastewater Master Plans WEB
PDF
PDF
WEB
Water System Master Plan
Adopted August 2010
Progress in 2013:
- Health Science Center Parkway Water Line Extension complete
- Area 2 (Greens Prairie/Arrington Road) Water Line Extension under design
- Phased expansion of water supply resources and production capacity
> High-service pumping improvement project completed
> Cooling tower expansion project under design
> Sandy Point Pump Station chemical feed & storage system project under design
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unanticipated development pace (Northgate, North CS); funding
Wastewater System Master Plan
Adopted June 2011
Progress in 2013:
- Bee Creek Trunkline Phase I under construction
- Bee Creek Trunkline Phase II under design
- FM 2154 Sewer Service Extension under design/land acquisition process
- Eastside Sewer Service Extension under design, included as part of the
sanitary sewer CCN swap with the City of Bryan, and associated with the
BioCorridor Infrastructure Project and ILA.
- Carters Creek WWTP Headworks Improvements under construction
- Lick Creek WWTP Centrifuge Improvements under construction
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unanticipated development pace (Northgate, Bee Creek,
BioCorridor); fundingJoint Rehabilitation Projects
Older neighborhoods, redevelopment areas
Progress in 2013:
- South Knoll/The Glade utility rehabilitation in final phase - Cooner Street utility rehabilitation under design
- Plantation Oaks water line rehabilitation completed
161
7
Comprehensive Plan
Parks and Recreation Master Plan WEB
WEB
Parks and Recreation Master Plan
Adopted July 2011
Progress in 2013:
- NRPA CAPRA re-accreditation
- Wolf Pen Creek Festival Site complete
- Senior Games event successful
- Renovations complete at Adamson Lagoon and Bachmann Park
- Lick Creek Nature Center concept plans complete
- Lincoln Recreation Center concept plans initiated
- Veterans Park artificial turf athletic fields under construction
- Lick Creek Trails renovations underway
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: concerns over long-term O&M costs
200+
park programs
offered in CS
55
parks
1,337
acres of
parkland
162
8
Comprehensive Plan
Special Projects
WEB
WEBDemographic Profile - Census 2010
Completed November 2012
The Demographic Profile report summarizes the
Census data for ease of access by residents, property
owners, business owners, and policy makers.
BioCorridor Planned Development District
Adopted September 2012
Progress in 2013:
- Capital projects
> HSC Parkway from Turkey Creek Rd. to SH 47 50% complete-anticipated completion February 2014 (City of Bryan)
> Public water lines complete (City of College Station)
> Sewer/lift station construction 60% complete - anticipated completion January 2014 (City of Bryan)
> Electric utilities along HSC Parkway complete (City of College Station)
> Electric utilities final phases - anticipated completion early-mid 2014 (City of College Station)
- Private and public/private partnership development
> Final plat complete and development of Nutravita site 40% - anticipated completion April 2014 (Bryan)
> Final plat complete for Texas A&M Center for Innovation in Advance Development and Manufacturing (CIADM) and associated
construction of infrastructure anticipated completion December 2013 (College Station)
> CIADM $91 million influenza-vaccines manufacturing facility beginning site work December 2013 - anticipated completion
January 2016 (College Station)
PDF
93,857
population est.
by 2010 Census99,755 population est. in Sept. 2013
38%
increase
since 2000
47%
population
of ages 18-24
MAP
163
9
Comprehensive Plan
Special Projects
WEB
Economic Development Master Plan
Adopted September 2013
Master plan approach to economic development:
- Build upon a sound foundation
- Diversify the economy
- Redevelop existing assets
- Use incentives strategically
- Establish and act on clear and strategic roles for the
City and its economic development partners
Focused economic development initiatives:
1. Sustain and Enhance High Quality of Life;
2. Support and Partner with Texas A&M University and the Texas A&M University System;
3. Support Retail Development;
4. Support and Stimulate Biotechnology Research and Advanced Manufacturing;
5. Support and Stimulate Health and Wellness Market; and
6. Support and Stimulate Sports, Entertainment, and Hospitality Market.
College Station rankings:
No. 3 10 Great Places to Live (Kiplinger’s)
No. 4 Best Places to Retire (USA Today)
Top 10 College Towns in America, 2013 (Livability.com)
No. 1 College Town in America, 2012 (Livability.com)
Finalist America’s Friendliest Small Town (USA Today/Rand McNally)
Top 10 Great Cities to Raise Your Kids (Kiplinger’s)
No. 4 Best-Performing Small Metro in U.S. (Milken Institute)
No. 6 Small U.S. City for Business and Careers (Forbes)
No. 4 U.S. City for Military Retirement (USAA)
Top 5 U.S. Cities in Full Blown Economic Expansion (MSNBC)
No. 7 Small U.S. City for Job Growth (Forbes)
No. 21 Small U.S. City for Education (Forbes)
Top 25 Best Places to Retire (Forbes)
Top 25 U.S. Cities for Working Retirement (Forbes)
Lowest foreclosure rate in the U.S. (Foreclosure-Response.org)
Fifth-lowest property tax rate in Texas
WEB
164
10
Comprehensive Plan
Projects in Progress
WEB
Stormwater Master Plan
Initiated 2011
Progress in 2013:
Engineering firm was retained to focus on drainage
capacity / flood control projects on the public storm
sewer systems and open channels. Will identify and
prioritize drainage issues or problems that currently exist
in the system.
Community Development Master Plan
Initiated March 2013, Anticipated completion 2014
Plan goals:
1) Examine economically disadvantaged population in College Station
2) Analyze what it means to be in poverty locally
3) Evaluate existing means of support throughout the community
4) Discover where potential gaps exist
5) Identify opportunities for intervention
Income facts
- For a two working adult, two child family in the College Station-
Bryan MSA to meet basic necessities, the family must have an
annual income of $42,612, or $3,551 per month
- For all families in College Station, 15.7% are below the poverty
level, compared to 13.2% across the state
- 35% of CSISD students are “economically disadvantaged” while
28.5% are eligible for free meals
Housing facts
- More than 60% of College Station renters – compared to only 40%
of renters across the state – spend 35% or more of their monthly
income on housing
Payday and Auto Title Lending facts
- Borrowers paid approximately $2.4 million in fees in 2012
TMDL Implementation Plan
Total Maximum Daily Load, Approved August 2012 (TCEQ),
I-Plan, Approved September 2012 (EPA)
Progress in 2013:
- Coordination and expansion of existing Water Quality
Monitoring was initiated
- Establishment of Sanitary Sewer Overflow (SSO)
initiatives
- Continuous work towards establishing development
mechanisms to mitigate adverse water quality impact
- Improvements to On Site Sewer Facility (OSSF) Program
(Septic Systems) have begun
- Monitoring of WWTF effluent E. Coli level is occurring
and level are good
165
11
Unified Development Ordinance
Amendments in Fiscal Year 2013
WEB
WEB
Area V Parking and Platting in Older Residential Subdivisions Ordinance Amendment
Ordinance #2012-3458, adopted Nov. 8, 2012
Created maximum yard coverage for single-family parking in Area V of Southside Area Neighborhood Plan.
Further limited the applicability of additional lot size and lot width requirements for single-family plats to areas
designated Neighborhood Conservation.
Airport Height Reference Ordinance Amendment
Ordinance #2013-3471, adopted Jan. 10, 2013
Added cross references to the Easterwood Field Airport Zoning Ordinance.
Micro-Industrial Ordinance Amendment
Ordinance #2012-3510, adopted July 25, 2013
Permitted micro-industrial uses in NG-1 Core Northgate and NG-2 Transitional Northgate zoning districts.
Block & Cul-de-Sac Length Ordinance Amendment
Ordinance #2013-3518, adopted Sept. 12, 2013
Increased maximum block length for General Suburban area and increased maximum cul-de-sac length for
residential designated areas.
New One- & Two-Family Zoning Districts
Ordinance #2013-3521, adopted Sept. 12, 2013
Created a new RS Restricted Suburban district and renamed other residential zoning districts.
Single-Family Parking Ordinance Amendments
Ordinance #2013-3522, adopted Sept. 12, 2013
Required one parking space per bedroom with maximum amount of yard coverage for parking. A parking
toolbox also created for new single-family developments.
166
12
New Urban and Growth Area Zoning Districts
New zoning districts will be created to align with both the nomenclature and the character direction
provided in the Comprehensive Plan.
Medical District Coding
Form-based codes will be developed to provide framework for the village center/urban core area of the Medical District.
Single-Family Overlay Ordinance Amendment
Additional, more flexible single-family preservation options are proposed to be added to the existing tools.
Wellborn Zoning Districts
New zoning districts will be created to align with the goals and direction established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking, other non-conformities for the commercial area at Walton Drive and
Texas Avenue to increase viability of the area while maintaining character, as recommended in the Eastgate Plan.
Process Improvement Efforts
Continue to implement the process and service improvements that were previously identified and delivered to the City Council.
Five-year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five-year evaluation and appraisal report will be prepared evaluating the existing
Plan and assessing its success in achieving the Community’s goals. The purpose is to evaluate outcomes, consider changed
conditions, and recommend appropriate modifications.
Area Around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit the planned land uses in the surrounding area.
Proposed Comprehensive Plan Amendments
Proposed Unified Development Ordinance Amendments
Comprehensive Plan
2014 Priorities
WEB
WEB
WEB
WEB
WEB
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
167
College Station, the proud home of Texas A&M University and the heart of
the Research Valley, will remain a vibrant, forward-thinking, knowledge-based
community which promotes the highest quality of life for its citizens by:
- Ensuring safe, tranquil, clean, and healthy neighborhoods with enduring
character;
- Increasing and maintaining the mobility of College Station citizens through a
well planned and constructed inter-modal transportation system;
- Expecting sensitive development and management of the built and natural
environment;
- Supporting well planned, quality, and sustainable growth;
- Valuing and protecting our cultural and historical community resources;
- Developing and maintaining quality cost-effective community facilities,
infrastructure and services which ensure our City is cohesive and well
connected; and,
- Pro-actively creating and maintaining economic and educational opportunities
for all citizens.
College Station will continue to be among the friendliest and most responsive
of communities and a demonstrated partner in maintaining and enhancing all
that is good and celebrated in the Brazos Valley. It will continue to be a place
where Texas and the world come to learn, live, and conduct business!
168
The
Comprehensive Plan &
Unified Development Ordinance
A Review of 2013
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTENTS:
Neighborhood, District & Corridor Plans
Master Plans
Special Projects
Projects in Progress
Unified Development Ordinance
2014 Priorities
Vision Statement
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This year’s annual review includes an overview of the major initiatives in
implementation of the Comprehensive Plan. Yearly reviews are performed to ensure
that the Comprehensive Plan remains relevant and to identify any changes necessary
to accommodate College Station’s future growth.
169
2
Comprehensive Plan
Neighborhood, District & Corridor Plans
Central College Station
Adopted June 2010
2010 Long Range Planning Award (CTxAPA)
Progress in 2013:
- Created an online clearinghouse for
neighborhood organization
- Adopted character-based zoning districts
- Deed enforcement training
- Registered rental code enforcement
notification program
- Health and sanitation pre-violation program
- Stormwater promotional activities
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unorganized neighborhood
Eastgate Neighborhood
Adopted June 2011
Progress in 2013:
- Constructed sidewalks along Lincoln
Avenue and University Drive East
- Installed bike lanes along Lincoln Avenue
- Programmed funds for design of
Eisenhower Street extension
- Funded preliminary engineering study of
Nimitz Street rehabilitation
- Surveyed commercial area at Walton
Drive for potential zoning overlay.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: increase in number of rental
properties may be cause of lack of support
for neighborhood initiatives
Southside Area Neighborhood
Adopted September 2012
Progress in 2013:
- Adopted platting and parking ordinance
revisions for Area V
- Wellborn Road sidewalk under design
- Dexter Drive sidewalk extended
- Initiated UDO amendment to include
character preservation option
- Single-family parking standards adopted
- Code enforcement education program
initiated
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: relationship between resident-
owners and renters/investors, rapid high-
density re-development
Goals of the Comprehensive Plan
Future Land Use and Character | Neighborhood Integrity | Economic Development | Parks
Mobility | Municipal Facilities & Community Services | Growth Management
Neighborhood, District, and Corridor plans are small area plans that are focused on areas designated for further review in the
Comprehensive Plan. These plans are intended to serve as action plans for specific areas that focus on the particular needs and
opportunities of the area.
170
3
Wellborn Community Plan
Adopted April 2013
Progress in 2013:
- Initiated Wellborn based zoning districts
- Street overlays complete
- Sanitation transitioned to city service
- Sewer line in land acquisition phase
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: development encroaching on rural lifestyle
South Knoll Area Neighborhood Plan
Adopted September 2013
Progress in 2013:
- Speed awareness program for thoroughfares initiated
- Code enforcement education program initiated
- South Knoll/The Glade utility rehabilitation in final phase
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: Rental property increases, strained owner-
occupant and renter/investor relationship
Comprehensive Plan
Neighborhood, District & Corridor Plans
171
4
Comprehensive Plan
Neighborhood, District & Corridor Plans
1,700
acres anchored
by The Med and
Scott & White
hospitals
675
employees &
230+ active
physicians at
The Med
143
beds at the new
Scott & White
hospital opened
Aug. 2013
65
& older people
are among the
fastest growing
age group in CS
Medical District Master Plan
Adopted October 2012
Progress in 2013:
- Rock Prairie Road bridge upgrade; right-of-way being purchased for future widening
- Scott & White hospital opened
- Strategic Behavioral Health hospital, Aerofit facility under construction
- Lick Creek Greenway Trail funded and design underway
- Barron Road and Lakeway Drive extensions funded and preliminary engineering underway
- Arnold Road and Normand Drive extensions complete
- Municipal Management District (MMD) legislation approved
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5
Comprehensive Plan
Bicycle, Pedestrian and Greenways Master Plan
Bicycle, Pedestrian and Greenways Master Plan
Adopted January 2010
2011 Project Plan of the Year (TxAPA)
Progress in 2013:
- Continuous bike lanes on Lincoln Avenue
- New sidewalks on section of University Drive and Dexter Drive
- Design complete for Phase II 2818 Trail
- Design in progress for Wellborn Road sidewalk from Southwest Parkway
to Luther Street and for Lick Creek Trail
- Adopt-A-Greenway Program additions at John Crompton Park,
Lemontree Park and Wolf Pen Creek Park
642
acres of city-
owned greenways
154
miles of CS
sidewalks
40+
miles of CS
bike lanes
#2
% of people
bike to work
in Texas
#2
% of people
walk to work
Master Plan Goals
Improve connectivity and accessibility
Increase safety
Increase bicycling and walking outdoors
Encourage environmental stewardship
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6
Comprehensive Plan
Water/Wastewater Master Plans
Water System Master Plan
Adopted August 2010
Progress in 2013:
- Health Science Center Parkway Water Line Extension complete
- Area 2 (Greens Prairie/Arrington Road) Water Line Extension under design
- Phased expansion of water supply resources and production capacity
> High-service pumping improvement project completed
> Cooling tower expansion project under design
> Sandy Point Pump Station chemical feed & storage system project under design
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unanticipated development pace (Northgate, North CS); funding
Wastewater System Master Plan
Adopted June 2011
Progress in 2013:
- Bee Creek Trunkline Phase I under construction
- Bee Creek Trunkline Phase II under design
- FM 2154 Sewer Service Extension under design/land acquisition process
- Eastside Sewer Service Extension under design, included as part of the
sanitary sewer CCN swap with the City of Bryan, and associated with the
BioCorridor Infrastructure Project and ILA.
- Carters Creek WWTP Headworks Improvements under construction
- Lick Creek WWTP Centrifuge Improvements under construction
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: unanticipated development pace (Northgate, Bee Creek,
BioCorridor); fundingJoint Rehabilitation Projects
Older neighborhoods, redevelopment areas
Progress in 2013:
- South Knoll/The Glade utility rehabilitation in final phase - Cooner Street utility rehabilitation under design
- Plantation Oaks water line rehabilitation completed
174
7
Comprehensive Plan
Parks and Recreation Master Plan
Parks and Recreation Master Plan
Adopted July 2011
Progress in 2013:
- NRPA CAPRA re-accreditation
- Wolf Pen Creek Festival Site complete
- Senior Games event successful
- Renovations complete at Adamson Lagoon and Bachmann Park
- Lick Creek Nature Center concept plans complete
- Lincoln Recreation Center concept plans initiated
- Veterans Park artificial turf athletic fields under construction
- Lick Creek Trails renovations underway
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenges: concerns over long-term O&M costs
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8
Comprehensive Plan
Special Projects
Demographic Profile - Census 2010
Completed November 2012
The Demographic Profile report summarizes the
Census data for ease of access by residents, property
owners, business owners, and policy makers.
BioCorridor Planned Development District
Adopted September 2012
Progress in 2013:
- Capital projects
> HSC Parkway from Turkey Creek Rd. to SH 47 50% complete-anticipated completion February 2014 (City of Bryan)
> Public water lines complete (City of College Station)
> Sewer/lift station construction 60% complete - anticipated completion January 2014 (City of Bryan)
> Electric utilities along HSC Parkway complete (City of College Station)
> Electric utilities final phases - anticipated completion early-mid 2014 (City of College Station)
- Private and public/private partnership development
> Final plat complete and development of Nutravita site 40% - anticipated completion April 2014 (Bryan)
> Final plat complete for Texas A&M Center for Innovation in Advance Development and Manufacturing (CIADM) and associated
construction of infrastructure anticipated completion December 2013 (College Station)
> CIADM $91 million influenza-vaccines manufacturing facility beginning site work December 2013 - anticipated completion
January 2016 (College Station)
93,857
population est.
by 2010 Census99,755 population est. in Sept. 2013
38%
increase
since 2000
47%
population
of ages 18-24
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9
Comprehensive Plan
Special Projects
Economic Development Master Plan
Adopted September 2013
Master plan approach to economic development:
- Build upon a sound foundation
- Diversify the economy
- Redevelop existing assets
- Use incentives strategically
- Establish and act on clear and strategic roles for the
City and its economic development partners
Focused economic development initiatives:
1) Sustain and Enhance High Quality of Life
2) Support and Partner with Texas A&M University and the Texas A&M University System
3) Support Retail Development
4) Support and Stimulate Biotechnology Research and Advanced Manufacturing
5) Support and Stimulate Health and Wellness Market
6) Support and Stimulate Sports, Entertainment, and Hospitality Market
College Station rankings
No. 3 10 Great Places to Live (Kiplinger’s)
No. 4 Best Places to Retire (USA Today)
Top 10 College Towns in America, 2013 (Livability.com)
No. 1 College Town in America, 2012 (Livability.com)
Finalist America’s Friendliest Small Town (USA Today/Rand McNally)
Top 10 Great Cities to Raise Your Kids (Kiplinger’s)
No. 4 Best-Performing Small Metro in U.S. (Milken Institute)
No. 6 Small U.S. City for Business and Careers (Forbes)
No. 4 U.S. City for Military Retirement (USAA)
Top 5 U.S. Cities in Full Blown Economic Expansion (MSNBC)
No. 7 Small U.S. City for Job Growth (Forbes)
No. 21 Small U.S. City for Education (Forbes)
Top 25 Best Places to Retire (Forbes)
Top 25 U.S. Cities for Working Retirement (Forbes)
Lowest foreclosure rate in the U.S. (Foreclosure-Response.org)
Fifth-lowest property tax rate in Texas
177
10
Comprehensive Plan
Projects in Progress
Stormwater Master Plan
Initiated 2011
Progress in 2013:
Engineering firm was retained to focus on drainage
capacity / flood control projects on the public storm
sewer systems and open channels. Will identify and
prioritize drainage issues or problems that currently exist
in the system.
Community Development Master Plan
Initiated March 2013, Anticipated completion 2014
Plan goals:
1) Examine economically disadvantaged population in College Station
2) Analyze what it means to be in poverty locally
3) Evaluate existing means of support throughout the community
4) Discover where potential gaps exist
5) Identify opportunities for intervention
Income facts
- For a two working adult, two child family in the College Station-
Bryan MSA to meet basic necessities, the family must have an
annual income of $42,612, or $3,551 per month
- For all families in College Station, 15.7% are below the poverty
level, compared to 13.2% across the state
- 35% of CSISD students are “economically disadvantaged” while
28.5% are eligible for free meals
Housing facts
- More than 60% of College Station renters – compared to only 40%
of renters across the state – spend 35% or more of their monthly
income on housing
Payday and Auto Title Lending facts
- Borrowers paid approximately $2.4 million in fees in 2012
TMDL Implementation Plan
Total Maximum Daily Load, Approved August 2012 (TCEQ),
I-Plan, Approved September 2012 (EPA)
Progress in 2013:
- Coordination and expansion of existing Water Quality
Monitoring was initiated
- Establishment of Sanitary Sewer Overflow (SSO)
initiatives
- Continuous work towards establishing development
mechanisms to mitigate adverse water quality impact
- Improvements to On Site Sewer Facility (OSSF) Program
(Septic Systems) have begun
- Monitoring of WWTF effluent E. Coli level is occurring
and level are good
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11
Unified Development Ordinance
Amendments in Fiscal Year 2013
Area V Parking and Platting in Older Residential Subdivisions Ordinance Amendment
Ordinance #2012-3458, adopted Nov. 8, 2012
Created maximum yard coverage for single-family parking in Area V of Southside Area Neighborhood Plan.
Further limited the applicability of additional lot size and lot width requirements for single-family plats to areas
designated Neighborhood Conservation.
Airport Height Reference Ordinance Amendment
Ordinance #2013-3471, adopted Jan. 10, 2013
Added cross references to the Easterwood Field Airport Zoning Ordinance.
Micro-Industrial Ordinance Amendment
Ordinance #2012-3510, adopted July 25, 2013
Permitted micro-industrial uses in NG-1 Core Northgate and NG-2 Transitional Northgate zoning districts.
Block & Cul-de-Sac Length Ordinance Amendment
Ordinance #2013-3518, adopted Sept. 12, 2013
Increased maximum block length for General Suburban area and increased maximum cul-de-sac length for
residential designated areas.
New One- & Two-Family Zoning Districts
Ordinance #2013-3521, adopted Sept. 12, 2013
Created a new RS Restricted Suburban district and renamed other residential zoning districts.
Single-Family Parking Ordinance Amendments
Ordinance #2013-3522, adopted Sept. 12, 2013
Required one parking space per bedroom with maximum amount of yard coverage for parking. A parking
toolbox also created for new single-family developments.
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12
New Urban and Growth Area Zoning Districts
New zoning districts will be created to align with both the nomenclature and the character direction
provided in the Comprehensive Plan.
Medical District Coding
Form-based codes will be developed to provide framework for the village center/urban core area of the Medical District.
Single-Family Overlay Ordinance Amendment
Additional, more flexible single-family preservation options are proposed to be added to the existing tools.
Wellborn Zoning Districts
New zoning districts will be created to align with the goals and direction established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking, other non-conformities for the commercial area at Walton Drive and
Texas Avenue to increase viability of the area while maintaining character, as recommended in the Eastgate Plan.
Process Improvement Efforts
Continue to implement the process and service improvements that were previously identified and delivered to the City Council.
Five-year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five-year evaluation and appraisal report will be prepared evaluating the existing
Plan and assessing its success in achieving the Community’s goals. The purpose is to evaluate outcomes, consider changed
conditions, and recommend appropriate modifications.
Area Around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit the planned land uses in the surrounding area.
Proposed Comprehensive Plan Amendments
Proposed Unified Development Ordinance Amendments
Comprehensive Plan
2014 Priorities
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Priorities for 2014
Potential UDO amendments
New Urban and Growth Area Zoning Districts
http://www.cstx.gov/index.aspx?page=3800
New residential zoning districts will be created to align with both the
nomenclature and the character direction provided in the
Comprehensive Plan.
Medical District Coding
http://www.cstx.gov/index.aspx?page=3675
Form‐based codes will be developed to provide the frame work for
the village center/urban core area of the Medical District.
Single‐Family Overlay Ordinance Amendment
Additional, more flexible single‐family preservation options are proposed to
be added to the existing tools.
Wellborn Zoning Districts
http://www.cstx.gov/index.aspx?page=3755
New zoning districts will be created to align with the goals and direction
established in the Wellborn Community Plan.
Signage Amendment for Places of Worship
Additional, more flexible signage options for Places of Worship
located in residential and agricultural areas.
Walton Drive Commercial Overlay
Creation of a zoning overlay to address parking and other non‐conformities
for the commercial area at Walton Drive and Texas Avenue to increase the
viability of the area while maintaining the character.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
Process Improvement Efforts
Continue to implement the process and service improvements that
were previously identified and delivered to the City Council.
Priorities for 2014
Proposed Comprehensive Plan Amendments
Five‐year Comprehensive Plan Review
As called for in the Comprehensive Plan, a five‐year evaluation and
appraisal report will be prepared evaluating the existing Plan and
assessing its success in achieving the Community’s goals. The purpose is
to evaluate outcomes, consider changed conditions, and recommend
appropriate modifications.
Area around the BioCorridor
Based on the land uses in the BioCorridor, it may be appropriate to revisit
the planned land uses in the surrounding area.
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College Station, the proud home of Texas A&M University and the heart of
the Research Valley, will remain a vibrant, forward-thinking, knowledge-based
community which promotes the highest quality of life for its citizens by:
- Ensuring safe, tranquil, clean, and healthy neighborhoods with enduring
character;
- Increasing and maintaining the mobility of College Station citizens through a
well planned and constructed inter-modal transportation system;
- Expecting sensitive development and management of the built and natural
environment;
- Supporting well planned, quality, and sustainable growth;
- Valuing and protecting our cultural and historical community resources;
- Developing and maintaining quality cost-effective community facilities,
infrastructure and services which ensure our City is cohesive and well
connected; and,
- Pro-actively creating and maintaining economic and educational opportunities
for all citizens.
College Station will continue to be among the friendliest and most responsive
of communities and a demonstrated partner in maintaining and enhancing all
that is good and celebrated in the Brazos Valley. It will continue to be a place
where Texas and the world come to learn, live, and conduct business!
181