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Home My WebLink About10/07/2013 - Regular Agenda Packet - City Council (2)Table of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 6 Special 7 Workshop 9 Regular 13 Consent No. 2b - ESRI Small Government Enterprise License Agreement Coversheet revised 23 Consent No. 2c - Interlocal Agreement with City of Paris Coversheet revised 24 Consent No. 2d - Funding Agreement With Research Valley Partnership Coversheet revised 25 Consent No. 2e - Operations & Maintenance Funding Agreements with Arts Council of Brazos Valley Coversheet revised 26 Arts Council Proposed Budget 27 Consent No. 2f - Affiliate Funding and Annual Program and Marketing Funding Agreement with Arts Council of Brazos Valley Coversheet updated 30 ACBV Memo 31 ACBV FY14 Affiliate Funding 35 Consent No. 2g - Brazos Valley Convention and Visitors Bureau Budget and Funding Agreement Coversheet updated 36 CVB Budget 37 Consent No. 2h - Grant Funding Agreement with Brazos Valley Convention and Visitors Bureau Coversheet updated 39 Consent No. 2i - Annual Agreement for City Branded Uniforms for Parks Programs And Other City Departments – Renewal #1 Coversheet updated 40 Bid 12-102 CC Creations 41 Bid 12-102 Monograms & More 42 Consent No. 2j - Ordinance Adopting the Atmos Mid-Tex Division First Annual “Rate Review Mechanism” Rate Increase Under the Renewed “Rate Review Mechanism” Tariff Coversheet revised 43 RRM Rate Ordinance 45 Consent No. 2k - Change Order Number 1 for Northgate Substation Construction Contract Coversheet updated 57 Change Order 1 PS Pricing 58 1 Consent No. 2L - Sungard Public Sector C2G Payment Engine Upgrade Coversheet updated 59 Consent No. 2m - Wolf Pen Creek Erosion Control Phase II Change Order #1 Coversheet updated 60 Change Order 61 Location Map 62 Consent No. 2n - Bee Creek Parallel Trunk Line Project – Phase III (WF1369909)Resolution Determining Need and Necessity for Easement Acquisition Coversheet updated 63 Location Map 64 Needs Resolution 65 2 CITY OF COllEGE STATION Mayor Home ofTexas A&M University' Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Karl Mooney John Nichols Interim City Manager Julie M. Schultz Kathy Merrill James Benham Agenda College Station City Council Regular Meeting Monday, October 07, 2013 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your ren1arks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Councilor staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda lten1. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: September 25,2013 Special Meeting • September 26, 20 13 Workshop September 26, 2013 Regular Council Meeting b. Presentation, possible action, and discussion regarding approval of a three year software license agreement with ESRI for their Small Government Enterprise ArcGIS Licenses at a maximum cost of $150,000 over three years. c. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and City of Paris for sale city surplus equipment. City Council Regular Meeting Page 2 Monday, October 7,2013 d. Presentation, possible action and discussion on a funding agreement between the City of College Station and the Research Valley Partnership (RVP) for FY14 in the amount of$350,000. e. Presentation, possible action and discussion on approving the budget of the Arts Council of the Brazos Valley, and; presentation, possible action and discussion on approving two agreements between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance in FY14 totaling $100,000, with $50,000 coming from the General Fund and $50,000 coming fronl the Hotel Tax Fund. f. Presentation, possible action and discussion on approving the agreement between the City of College Station and the Arts Council of Brazos Valley for FY14 in the amount of $365,000 for Affiliate funding and Annual Program and Marketing funding. g. Presentation, possible action and discussion on approving the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $1 ,3-79,340. h. Presentation possible action and discussion on a funding agreemenfbetween the City of College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY14 in the amount of $128,000 to administer the CVB Grant Program. 1. Presentation, possible action, and discussion authorizing the renewal of the award of Bid No. 12-102 for the purchase of City branded uniforms for Parks athletic programs and for other City departments with CC Creations ($45,000) and Monograms and More ($33,000) for a combined annual estimated expenditure of $78,000. J. Presentation, possible action, and discussion regarding an ordinance approving an increase in rates for Atmos Energy Mid Tex pursuant to the renewed Rate Review Mechanism tariff resulting in an increase of $16.6 million system-wide. k. Presentation, possible action and discussion regarding Change Order Number 1 to Northgate Substation Construction Contract Number 13-171 in the amount of$154,714.62. 1. Presentation, possible action, and discussion regarding approval of a supplement contract between the City of College Station and Sungard Public Sector for one-time services the amount of $6,240 and for recurring charges up to $18,000 annually, for the purposes of upgrading the Click2Gov Software payment engine to a Payment Card Industry Data Security Standards (PCI DSS) compliant version. m. Presentation, possible action, and discussion regarding approval of Change Order #1 to the professional services contract with Freese & Nichols, Inc. in the amount of $25,346 for the Wolf Pen Creek Erosion Control Phase II. n. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of easements needed for the Bee Creek Parallel Trunk Line Project. 3. Adjourn. City Council Regular Meeting Page 3 Monday, October 7,2013 The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED: K.~ I'IM~ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Monday, October 07, 2013 at 7:00 PM at the City Hall Council Chmnbers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 4th day of October, 2013 at 4:00 p.m. ~hl~, City Secreta I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice and Agenda were posted on October 4, 2013 at 4:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by ___________ Dated this __day of _______, 2013 By________________ Subscribed and sworn to before me on this the __day of ________, 2013. Notary Public -Brazos County, Texas My commission expires: _____ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast Jive on Cable Access Channel 19. October 7, 2013 City Council Consent Agenda Item No. 2a City Council Minutes To: Kathy Merrill, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: • September 25, 2013 Special Meeting • September 26, 2013 Workshop • September 26, 2013 Regular Council Meeting Attachments: • September 25, 2013 Special Meeting • September 26, 2013 Workshop • September 26, 2013 Regular Council Meeting 6 SM092513Minutes Page 1 MINUTES OF THE CITY COUNCIL SPECIAL MEETING CITY OF COLLEGE STATION SEPTEMBER 25, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Carla Robinson, City Attorney Sherry Mashburn, City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Special Meeting of the College Station City Council was called to order by Mayor Berry at 8:37 a.m. on Wednesday, September 25, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.074-Personnel, the College Station City Council convened into Executive Session at 8:37 a.m. on Wednesday, September 25, 2013 in order to continue discussing matters pertaining to: A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager Interviews The Executive Session adjourned 4:25 p.m. 7 SM092513Minutes Page 2 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Adjournment MOTION: There being no further business, Mayor Berry adjourned the special meeting of the College Station City Council at 4:26 p.m. on Wednesday, September 25, 2013. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 8 WKSHP092613Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION SEPTEMBER 26, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, September 26, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:31 p.m. on Thursday, September 26, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX 9 WKSHP092613Minutes Page 2 • Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13-001244-CV-361, in the 361st District Court, Brazos County, Texas B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager The Executive Session adjourned at 5:58 p.m. 3. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to appoint Kelly Templin as City Manager. The motion carried unanimously. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2k, 2n, 2p, and 2q were pulled for discussion. 2k: Lance Simms, Assistant Director of Planning and Development, clarified there is a termination clause in the janitorial services contract. Councilmember Fields stated he would be abstaining from voting on this item. 2n: Jeff Kersten, Executive Director of Finance, clarified how the outsourcing would result in better efficiencies and cost savings. 2p: Chuck Gilman, Director of Public Works, clarified which school zones will be affected and necessary sign postings. 2q: Chuck Gilman, Director of Public Works, stated they had just completed a re-timing and synchronization of FM2818. 5. Council Calendar Sept. 27 DRB Meeting in City Hall Administrative Conference Room at 10:30 a.m. Sept. 27 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 5:00 p.m. Sept. 28 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 10:00 a.m. Oct. 3 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Julie Schultz, Liaison) 10 WKSHP092613Minutes Page 3 Oct. 5 Twin Oaks - Household Hazardous Waste Collection Event at University Services Complex - Entrance on Harvey Rd/Hwy 30, 7:00 a.m. Oct. 7 Bicycle, Pedestrian & Greenways Advisory Board Meeting in City Hall Administrative Conference Room at 3:00 p.m. Oct. 7 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Oct. 8-11 TML Annual Conference in Austin at 8:00 a.m. Council reviewed the calendar. It was also noted that the heart walk in honor of Frank Simpson's memory will be October 5. 6. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields asked for an update on the rental registration policy. He also wants to discuss the issue of people renting out their homes during A&M home games. Councilmember Schultz asked for concrete dates regarding virtual attendance at Council meetings. She also wants an update on high-speed rail. 7. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Benham reported on the Research Valley Technology Council. Councilmember Schultz reported on the RVP. Councilmember Nichols reported on the Brazos County Health Department. Mayor Berry reported on Interfaith Dialogue Association. 11 WKSHP092613Minutes Page 4 Councilmember Brick reported on the Chamber of Commerce Transportation Committee. She also reported on the BVCOG. Councilmember Mooney reported on BVSWMA, Keep Brazos Beautiful, and the Brazos County Convention and Visitors Bureau. 8. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:47 p.m. on Thursday, September 26, 2013. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 12 RM092613 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION SEPTEMBER 26, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:00 p.m. on Thursday, September 26, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request . Harrison Kuhn, Boy Scout Troop 102, led the assembly in the Pledge. Citizen Comments There were no comments. CONSENT AGENDA 2a. • September 12, 2013 Workshop Presentation, possible action, and discussion of minutes for: • September 12, 2013 Regular Council Meeting 13 RM092613 Minutes Page 2 2b. Presentation, possible action, and discussion regarding the approval of Election Judges for the November 5, 2013 General Election. Presentación, posible acción y diálogo con respecto a la aprobación de Jueces para las Elecciones Generales del 5 de noviembre de, 2013. 2c. Presentation, possible action, and discussion to approve extending the closing date for the sale of the First Street Property to Asset Plus Realty Corporation. 2d. Presentation, possible action and discussion regarding ratification of contract award #13-361 and #13-407 to N-Line Traffic Maintenance for the installation of traffic pavement markings. 2e. Presentation, possible action, and discussion regarding Resolution 09-26-13-2e setting a public hearing to update the 92-01 Graham Road Sewer Line, 07-01 Spring Creek Sewer Line, 97-02B Alum Creek Sewer Line, 99-01 Harley Water Line, and 03-02 Steeplechase Sewer Line Impact Fees. 2f. Presentation, possible action, and discussion on Semi-Annual Report for Impact Fees 92-01, 97-01, 97-02B, 99-01, and 03-02. 2g. Presentation, possible action and discussion regarding an animal sheltering services agreement. 2h. Presentation, possible action and discussion regarding Ordinance 2013-3526, amending Chapter 2 – Animal Control of the City of College Station Ordinances. 2i. Presentation, possible action and discussion regarding a Law Enforcement Assistance- Inter-local Agreement. 2j. Presentation, possible action, and discussion on Resolution 09-26-13-2j, Advance Funding Agreement (AFA) with The Northpoint Crossing (Plaza) developer on the reconstruction of the traffic signal at University Dr. and Texas Ave. Contract associated 13-412. 2k. Presentation, possible action, and discussion regarding the first renewal of service Contract 12-302 for annual janitorial services for the Northgate District and the Chimney Hill center with Shelby Building Maintenance & Janitorial, Inc. DBA Professional Floor Service & Janitorial in an amount not to exceed $59,627. 2l. Presentation, possible action, and discussion regarding Ordinance 2013-3527, amending Chapter 10, Section 4 of the College Station Code of Ordinances, specifically a change to the lost ticket fee for the Northgate parking garage. 2m. Presentation, possible action and discussion to authorize expenditure of funds for FY'14, items exempt from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022; and other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000. 14 RM092613 Minutes Page 3 2n. Presentation, possible action and discussion regarding renewal of the services contract 12-300, for outsourcing of the Printing and Mailing of Utility Bills, final notices and inserts for an estimated annual expenditure of $230,000 to Xpedient Mail. 2o. Presentation, possible action, and discussion regarding the renewal of an annual price agreement with Ergon Asphalt Emulson , Inc. for the purchase of Emulsified Asphalt Products in the amount of $428,697.14. 2p. Presentation, possible action, and discussion on consideration of Ordinance 2013-3528, amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). 2q. Presentation, possible action, and discussion on consideration of Ordinance 2013-3529, amending Chapter 10, Section 3, of the College Station Code of Ordinances regarding the speed limits on FM 2818. Items 2e, 2f, and 2k were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, less items 2e, 2f, and 2k. The motion carried unanimously. (2e)MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to adopt Resolution 09-26-13-2e setting a public hearing to update the 92-01 Graham Road Sewer Line, 07-01 Spring Creek Sewer Line, 97-02B Alum Creek Sewer Line, 99-01 Harley Water Line, and 03-02 Steeplechase Sewer Line Impact Fees. The motion carried. (2f)MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to approve the Semi-Annual Report for Impact Fees 92- 01, 97-01, 97-02B, 99-01, and 03-02. The motion carried. (2k)MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, with Councilmember Fields abstaining, to approve the first renewal of service Contract 12-302 for annual janitorial services for the Northgate District and the Chimney Hill center with Shelby Building Maintenance & Janitorial, Inc. DBA Professional Floor Service & Janitorial in an amount not to exceed $59,627. The motion carried. REGULAR AGENDA 1. Presentation, possible action, and discussion regarding the appointment to the Board of Directors for the Brazos Central Appraisal District. 15 RM092613 Minutes Page 4 MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Fields, the City Council voted seven (7) for and none (0) opposed, to appoint Ron Kaiser to the Brazos Central Appraisal District Board of Directors. The motion carried unanimously. 2. Presentation, possible action, and discussion regarding an appointment to the BVSWMA, Inc. Board of Directors. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to re-appoint Mayor Nancy Berry to the BVSWMA, Inc. Board of Directors. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3530, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.35 acres in Oak Terrace Addition, Lots 11-16, Block 12, 1.46 acres in Tauber Subdivision, Lots 1-5 & 16-20 and associated BPP, Block 4, and 1.02 acres in Ramparts Subdivision, Part of Tracts C & D, recorded in Volume 10683, Page 240 of the Official Records of Brazos County, Texas and Nagle Street right-of-way between these properties, generally located at 601 Cross Street, 700 Cross Street, and 402 Nagle Street from NG-3 Residential Northgate to NG-2 Transitional Northgate. Theresa Rogers, Staff Planner, provided a brief presentation on the St. Mary’s Catholic Church re-zoning from NG-3 Residential Northgate to NG-2 Transitional Northgate to develop a parking garage and associated uses for St. Mary’s Catholic Church. The Planning and Zoning Commission, and Staff, recommended approval of the rezoning request. At approximately 7:17 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:17 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3530, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.35 acres in Oak Terrace Addition, Lots 11-16, Block 12, 1.46 acres in Tauber Subdivision, Lots 1-5 & 16-20 and associated BPP, Block 4, and 1.02 acres in Ramparts Subdivision, Part of Tracts C & D, recorded in Volume 10683, Page 240 of the Official Records of Brazos County, Texas and Nagle Street right-of-way between these properties, generally located at 601 Cross Street, 700 Cross Street, and 402 Nagle Street from NG-3 Residential Northgate to NG-2 Transitional Northgate. The motion carried unanimously. 4. Public Hearing, presentation, possible action, and discussion on Ordinance 2013-3531, amending the College Station Comprehensive Plan by adopting the South Knoll Area Neighborhood Plan for the area generally located within the boundaries of Texas Avenue, Holleman Drive, Welsh Avenue, Southwest Parkway, Wellborn Road, and Harvey Mitchell Parkway. 16 RM092613 Minutes Page 5 Jennifer Prochazka, Senior Staff Planner, provided a brief presentation of the South Knoll Area Neighborhood Plan. Public input was provided through a written questionnaire, a Neighborhood Resource Team, and a series of public meetings. Several goals were established for neighborhood integrity and community character, mobility, and public facilities and services. Topics of interest included:  Option for overlay to further limit number of unrelated  Additional Rental Registration information  Parking removal from 2:00a.m. – 6:00a.m.  Option for one side of street removal  Glade Street bike lane/route with parking removal The Bicycle, Pedestrian, and Greenways Advisory Board recommended approval of the mobility components of the Plan. Planning and Zoning recommended approval of the Plan (5-0) with the amendment that parking could only be removed from streets during the hours of 2:00 a.m. through 6:00 a.m. by neighborhood petition and City Council approval. Councilmember Nichols stated he owns property (his primary residence) in the area being considered. After research of the rules, he has determined he does not have a conflict of interest and plans to stay involved in the discussion. Councilmember Schultz stated she also owns property in the area, and does not believe she has a conflict, but she will ask for a separate vote on Glade Street and will abstain from the vote. At approximately 8:15 p.m., Mayor Berry opened the Public Hearing. Linda Bendiksen, 1503 Gunsmith, spoke in favor of the plan, especially as it relates to neighborhood integrity and character. Kamal Ahmad Rahman, 2905 Oakbrook Court, spoke on behalf of Sultan Mahmood, who plans a multi-family development. Jennifer McCaskill, 1301 Foster Avenue, provided written comments, attached. Don Simpson, 1812 Langford, is a real estate investor, and spoke against the plan as it relates to reducing the number of tenants. Tina Evans, 1208 Orr Street, spoke in favor of the plan. The issues have been thoroughly vetted by staff and citizens. Jim Sharp, 1204 Holleman Drive, provided written comments, attached. Patsy Deere, 1500 Frost, spoke against the parking restrictions as they are proposed in the plan. They directly conflict with the parking ordinance recently adopted by the City. Kevin Smith, 1511 Texas Avenue, spoke against the plan. This will legally discriminate against the non-owner occupied buyer. 17 RM092613 Minutes Page 6 Sherry Ellison, 2705 Brookway Drive, spoke in support of the plan. The plan will keep the neighborhood a desirable place to live and raise a family. S. Simpson, 1812 Langford, provided written comments, attached. Steve Strong, 2503 Whispering Oaks Circle, provided written comments, attached, and spoke against the plan. Oscar Parulia, 6041 Blue Ridge Drive, spoke against the plan as it relates to the rental registration. Robert McGeachin, 1208 Glade Street, spoke in favor of the plan as it relates to protecting the integrity and character of the neighborhood. The process was open to all property owners/residents. The plan is mostly compromises after much discussion. Michael Painter, 1209 Lancelot Circle, spoke in favor of the plan since it provides a foundation for the vision of neighborhood character. He is opposed to seeing single family areas converted to commercial high-density zones. James Yelich, 1223 Boswell Street, said he sees valid points on both sides of the discussion. However, it does seem the issues of character arise from either bad tenants or poor property owner maintenance. If we continue with the status quo, the area will continue to degrade. Robert Averyt, 14695 Highway 30, said he was an active member of the Area 5 resource team. He feels the planning process was broken because there was not fair representation. There are sixty proposals in the plan. Most items will be passed without any discussion or thought. He asked that action on this item be postponed. Lisa Halperin, 1811 Shadowwood Drive, spoke in favor of the plan. The city must enforce its ordinances. The street belongs to the City and is not an extension of residents’ driveways. Ignoring the problem will not make it go away. Residents feel these issues are being ignored. Clayton Powell, 1211 S. Ridgefield, stated he participated in the meetings, and everyone was included. It was a volunteer situation. When he moved into his home, zoned residential, he had an expectation that he would not be living next door to a frat house. Why are we allowing a transient population to dictate the character of the neighborhood? Charles Barr, 1508 Caudill, reported that families are fleeing the South Knoll neighborhood. How do we recruit families and professionals to the area as they look for a place to live? He spoke of the "big city" commute that people are trying to get away from. David Woodcock, 1511 Wolf Run, spoke in favor of the plan. He talked of the impact of cars parked on the street, the impact of the trash generated by four tenants, and how those affect the quality of life in the neighborhood. Marguerite Anthony, 1211 Orr, told a story about parking that went crazy. Tenants on Holleman come though her back lot and parked on her street. One group began to leave things under her 18 RM092613 Minutes Page 7 tires, such as bricks, beer cans, and tacks. She put up a fence to block the lot. As a result, a deer head was left on the front porch. Lee Fedora, 900 Emerald Dove Avenue, said he owns homes in the South Knoll area. Being able to live with friends in a house was an invaluable experience. It is not fair to restrict the kids in relation with whom they can live. We need to get them ready for the real world and how to be good citizens. Helen Cluck, 9411 Scarborough Drive, spoke in favor of the plan. The cul de sac was single family when her family moved there. After 38 years, she decided to leave the area and became a landlord. Her tenants eventually bought in Bryan because they wanted a single family neighborhood. It is more an issue of parking and upkeep. Rodney Boehm, 1911 Langford Street, spoke in favor of the plan. He was part of the neighborhood team and the process. It was a very inclusive process with community input. The plan is not anti-tenant, anti-landlord, anti-investor, or anti-student. Gene Hawkins, 1805 Lawyer Place, spoke in favor of the plan and asked the Council to adopt the plan as it was presented in its entirety. Many of the long-term residents have been there longer than the short-term residents have been alive. Kathe Hawkins, 1805 Lawyer Place, spoke in favor of the plan. She hears a group that wants rules and a group that doesn't want rules. All they are asking is for are rules so they can have their neighborhood back. CC Mathewson, 1307 Glade, said he is hopeful that if parking is on only one side of Glade, with a bicycle route, that speed bumps and speed limit signs, etc. will be provided. He asked they look at safety on Glade Street when the plan is implemented. Hugh Lindsay, 412 Tarrow, sees the problem as enforcement, or the lack thereof. He picks up between 80-160 gallons of cans every year from this neighborhood. He has noted the number of vehicles at houses, parking in bike lanes, and other violations. Pamela Brummett, 1804 Lawyer Place, said her family has lived here for over 80 years. 20 - 25 years ago it was stricter, and students went to Bryan. Bryan has gotten smart, and now the students are moving back to College Station. The things she sees happening in South Knoll are just sad. People are moving out, and we are creating an inner city. This is affecting families and schools. That's what this community was built on. She is also concerned with safety. L.Garry Adams, 1803 Lawyer Place, provided written comments, attached. He spoke in favor of the plan that was developed by a lot of hard work and extensive input from many residents. South Knoll residents have invested heavily in their homes. Gary Ives, 3943 Blue Jay Court, provided written comments, attached. He spoke in favor of the plan. Jonathan Coopersmith, 1811 Shadowwood Drive, spoke in support of the neighborhood plan and urged Council to adopt it, particularly the bike route portion. 19 RM092613 Minutes Page 8 Colin Slattery, 1400 Sunny Court, said he was here to represent the students that live in South Knoll. He has a rigorous schedule as a student athlete, and he enjoys living in a house in a neighborhood with friends that he considers family. He feels he is being driven out of a neighborhood that he loves. He is speaking for all students who want to live as he does. Micah Dettmer, 1500 Oakdale Circle, Apt. C, apologized for the actions of some students. He feels enforcement is more effective than "weeding out" students from the neighborhood. Dudley Smith, 1810 Shadowwood, said he takes a lot of pleasure from buying a house, fixing it up, and making it attractive to renters. The key for him has been communication. Accessibility for emergency vehicles is very, very important. Justine Ealy, 1706 North Bardell, was called but did not speak. Phil Banks, 1206 Winding Road, said it takes all kinds of people to make a community. He urged the Council to adopt the plan. Rachel Bramson, MD, 1014 Madera, provided written comments, attached. Donald Deere, 1500 Frost Drive, stated he owns eight rental properties in South Knoll. One of the plan proposals limits the number of unrelated tenants to two, but permits a family, regardless of size, to live in the same house. He noted that the appraisal district shows an increase in property values over the last couple of years. Will Pittman, 1401 Skrnavek, apologized that more students did not participate when they had the opportunity. The apartments have not arrived yet, so the students are going to the neighborhoods. There is a campus campaign to educate students to be better neighbors and to be considerate of their neighbors. It is time to change poor student behavior. Better community relationships are not legislated, they are made. Joe Dixon, 1807 Lawyer Place, spoke in favor of the plan. Within the neighborhood, they h ave privacy for families to grow, safety for children, and respect for everyone. Cheryl Wenck, 8703 Chippendale, said they moved to College Station because of the excellent school in South Knoll. In seven short years, the school has become the worse school in the state. She urged the Council to save the school and the neighborhood. Barbara McCannon, 1506 Caudill, told of raising her family in South Knoll. People may say it is not important to have family neighborhoods, but there is no community like there used to be. We need that. She encouraged Council to go with the plan full force. Ralph Wurbs, 1804 Lawyer, spoke in favor of the plan. It is important to save neighborhoods, and it is not too late for South Knoll. Marilyn Yeager, 1807 Hondo, said the street has real safety issues. Transportation is not a small issue. 20 RM092613 Minutes Page 9 Sherron McKenzie, 1801 Bee Creek, said College Station is a great place to live and appreciates the opportunity to participate in the process. She is not against Aggies or renters, but there is a problem with South Knoll. She noted houses are not being rented, the rooms are being rented. They are boarding houses. There being no further comments, the Public Hearing was closed at 10:09 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3531, amending the College Station Comprehensive Plan by adopting the South Knoll Area Neighborhood Plan for the area generally located within the boundaries of Texas Avenue, Holleman Drive, Welsh Avenue, Southwest Parkway, Wellborn Road, and Harvey Mitchell Parkway, and to include the Planning and Zoning recommendation to amend the Plan that parking may be removed from streets from 2:00 a.m. to 6:00 a.m. by petition and Council approval only, as amended below, and to vote on the Glade Street parking elimination separately. The motion carried unanimously. MOTION TO AMEND #1: Upon a motion made by Councilmember Fields and a second by Councilmember Benham, the City Council voted five (5) for and two (2) opposed, with Councilmembers Brick and Nichols voting against, to remove from the plan NICC 1.3 and 1.4 restricting the number of tenants to two unrelated persons. The motion carried. MOTION TO AMEND #2: Upon a motion made by Councilmember Schultz and a second by Councilmember Fields, the City Council voted six (6) for and one (1) opposed, with Councilmember Brick voting against, to remove NICC 2.1 that parking may be removed from streets from 2:00 a.m. to 6:00 a.m., including the Planning and Zoning recommendation that it may be removed by petition. The motion carried. MOTION TO AMEND #3: Upon a motion made by Councilmember Schultz and a second by Councilmember Fields, the City Council voted two (2) for and five (5) opposed, with Mayor Berry and Councilmembers Brick, Mooney, Nichols and Benham voting against, to remove NICC 2.2 that parking may be removed for reasons of character with 50.1% approval of the neighbors. The motion failed. MOTION TO AMEND #4: Upon a motion made by Councilmember Benham and a second by Councilmember Fields, the City Council voted seven (7) for and none (0) opposed, to amend NICC 2.2 by requiring a supermajority. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz abstaining, to amend the plan by providing a bike route and allowing parking on one side of Glade Street between the hours of 7:00 a.m. and 6:00 p.m. The motion carried unanimously. 21 RM092613 Minutes Page 10 5. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 12:45 a.m. on Friday, September 27, 2013. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 22 October 7, 2013 Consent Agenda Item No. 2b ESRI Small Government Enterprise License Agreement To: Kathy Merrill, Interim City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a three year software license agreement with ESRI for their Small Government Enterprise ArcGIS Licenses at a maximum cost of $150,000 over three years. Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: This ESRI Small Government Enterprise Licenses Agreement (ELA) allows the City to utilize most of the ESRI products without limitations on the number of licenses owned. This is a three year contract that is following a previous three year contract, approved by Council on October 25, 2010 Agenda item 2r, for the same enterprise licenses. This contract has an annual cost of $50,000 for each year. This agreement provides cost savings when compared to individual licenses purchased with an annual maintenance and support agreement. Budget & Financial Summary: Funding for the first year of this 3 year contract has been budgeted in the FY14 Information Technology Department operating budget. Reviewed and Approved by Legal: Yes Attachments: ESRI Contract Number 14-001 (Available in the CSO) ELA Quote 20431071 23 October 7, 2013 Consent Agenda Item No. 2c Interlocal Agreement with City of Paris To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and City of Paris for sale city surplus equipment. Recommendation(s): Staff recommends approval of the Interlocal Agreement. Summary: This agreement would authorize the City of College Station and City of Paris to enter into a mutual agreement for the sale and purchase of Wastewater plant equipment consisting of ATAD spare parts; specifically, nine (9) foam controller blades, one (1) spiral aerator impeller and nine (9) blade/hub exchange sets. The City wishes to sell this equipment and City of Paris wishes to buy the equipment. City of Paris will pay to College Station a total of TWENTY THOUSAND and NO/100 ($20,000.00) for these parts. Budget & Financial Summary: No expenses will be incurred to approve the Interlocal Agreement. Proceeds from the sale of the equipment will be deposited into the City’s Wastewater Fund. Attachments: Interlocal Agreement with City of Paris is on file in the City Secretary’s Office 24 October 7, 2013 Consent Agenda Item No. 2d Funding Agreement With Research Valley Partnership To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion on a funding agreement between the City of College Station and the Research Valley Partnership (RVP) for FY14 in the amount of $350,000. Recommendation(s): Staff recommends approval of the RVP funding agreement. Summary: As part of the 2013-2014 budget process the City Council approved funding for the Research Valley Partnership in the amount of $350,000. This funding is for the provision of economic development services for the area. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2013-2014 General Fund in the total amount of $350,000. These funds are for the operations and maintenance of the Research Valley Partnership in FY 14. Attachments: 1. Research Valley Partnership Funding Agreement (available in City Secretary’s Office) 25 October 7, 2013 Consent Agenda Item No. 2e Operations & Maintenance Funding Agreements with Arts Council of Brazos Valley To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion on approving the budget of the Arts Council of the Brazos Valley, and; presentation, possible action and discussion on approving two agreements between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance in FY14 totaling $100,000, with $50,000 coming from the General Fund and $50,000 coming from the Hotel Tax Fund. Recommendation(s): Staff recommends approval of the Arts Council budget and funding agreements. Summary: As part of the 2013-2014 budget process the City Council approved operations and maintenance funding for the Arts Council of Brazos Valley in the amount of $50,000 from the General Fund and $50,000 from the Hotel Tax Fund. The Arts Council of Brazos Valley promotes advocates, builds partnerships with, and funds arts and cultural organizations of the Brazos Valley. These funds will be used for maintaining and operating the Arts Council. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2013-2014 General Fund in the amount of $50,000 and in the 2013- 2014 Hotel Tax Fund in the amount of $50,000. State law requires that the City Council adopt the budget of any organization that is to be funded through Hotel Tax revenue. Attachments: 1. Arts Council of the Brazos Valley Budget 2. Arts Council of the Brazos Valley General Fund Funding Agreement (available in City Secretary’s Office) 3. Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement (available in City Secretary’s Office) 26 Accrual Basis Arts Council of Brazos Valley Proposed Budget Overview October 2013 through September 2014 Oct '13 - Sep 14 Ordinary Income/Expense Income 430 · Contributed Income 431 · Membership Dues 26,087.50 432 · Fundraising Events 4321 · Anniversary Event 20,000.00 4322 · ACBV Events 8,340.00 4323 · Benchmarking Project 15,000.00 4324 · Celebrating the Arts 70,100.00 432 · Fundraising Events - Other 0.00 Total 432 · Fundraising Events 113,440.00 433 · Government Grants 4331 · College Station 50,000.00 4332 · College Station HOT 415,000.00 4333 · Bryan HOT 42,000.00 4334 · Brazos County 8,000.00 4335 · TCA 23,600.00 4336 · Navasota HOT 26,990.00 433 · Government Grants - Other 0.00 Total 433 · Government Grants 565,590.00 434 · Foundation & Trust Grants 1,000.00 430 · Contributed Income - Other 0.00 Total 430 · Contributed Income 706,117.50 440 · Program Service Revenue 26,000.00 450 · Other Revenue 451 · Investments 1,440.00 452 · Rentals 840.00 Total 450 · Other Revenue 2,280.00 46000 · Merchandise Sales 16,000.00 Total Income 750,397.50 Gross Profit 750,397.50 Expense 600 · Awards and Grants 601 · Awards & Grants-Organizations 366,990.00 602 · Awards & Grants-Individuals 3,000.00 Total 600 · Awards and Grants 369,990.00 Page 1 of 327 Accrual Basis Arts Council of Brazos Valley Proposed Budget Overview October 2013 through September 2014 610 · Salaries and Related Expenses 611 · Salaries & Wages 148,325.00 612 · IRA Employer Contribuitons 4,809.75 613 · Employee Benefits-not pension 21,120.00 614 · Payroll taxes & fees 15,126.42 610 · Salaries and Related Expenses - Other 12,000.00 Total 610 · Salaries and Related Expenses 201,381.17 620 · Fees for Services 621 · Accounting Fees 9,740.00 622 · Legal Fees 1,000.00 Total 620 · Fees for Services 10,740.00 630 · Advertising, Printing, Promo.46,001.78 631 · Programs 6311 · Reflections of Special Olympic 1,500.00 6312 · ART for Life 9,830.00 6313 · Texas Gallery 6,000.00 6314 · School Programs/Classes 8,700.00 6315 · Community Festivals 6,000.00 631 · Programs - Other 2,000.00 Total 631 · Programs 34,030.00 632 · Fundraising 6321 · Anniversary Event 12,000.00 6322 · ACBV Events 2,500.00 6323 · Benchmarking Project 7,500.00 6324 · Celebrating the Arts 25,000.00 632 · Fundraising - Other 0.00 Total 632 · Fundraising 47,000.00 640 · Office Expenses 641 · Postage, Mailing Service 600.00 642 · Supplies 1,500.00 640 · Office Expenses - Other 550.00 Total 640 · Office Expenses 2,650.00 650 · Information Technology 4,000.00 660 · Occupancy 661 · Facilities & Equipment Rental 2,500.00 Total 660 · Occupancy 2,500.00 670 · Travel 671 · Travel & In-Region Mileage 1,800.00 Page 2 of 328 Accrual Basis Arts Council of Brazos Valley Proposed Budget Overview October 2013 through September 2014 672 · Conference, Convention, Meeting 0.00 670 · Travel - Other 0.00 Total 670 · Travel 1,800.00 680 · Insurance 4,800.00 690 · Other expenses 691 · Bank Charges 500.00 692 · Credit Card Charges 2,507.76 694 · Memberships and Dues 1,000.00 695 · Training & Development 3,000.00 697 · Artist Commission 15,900.00 699 · Other Costs (Taxes)1,200.00 690 · Other expenses - Other 0.00 Total 690 · Other expenses 24,107.76 Total Expense 749,000.71 Net Ordinary Income 1,396.79 Net Income 1,396.79 Page 3 of 329 October 7, 2013 Consent Agenda Item No. 2f Affiliate Funding and Annual Program and Marketing Funding Agreement with Arts Council of Brazos Valley To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion on approving the agreement between the City of College Station and the Arts Council of Brazos Valley for FY14 in the amount of $365,000 for Affiliate funding and Annual Program and Marketing funding. Recommendation(s): Staff recommends approval of the Arts Council Affiliate and Annual Program and Marketing funding agreement for FY14. Summary: As part of the 2013-2014 budget process, the City Council approved total funding for the Arts Council of the Brazos Valley from the Hotel Tax Fund in the amount of $365,000 to be used for Affiliate funding and Annual Program and Marketing funding administered by the Arts Council. As part of the 2013-2014 budget process, the City Council also approved $50,000 from the General Fund and $50,000 from Hotel Tax Fund for operations and maintenance of the Arts Council. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2013-2014 Hotel Tax Fund Budget in the amount of $365,000. The total of this amount is to be used to fund Arts Council Affiliates and Annual Program and Marketing administered by the Arts Council. State law requires that the City Council adopt the budget of any organization that is to be funded through Hotel Tax revenue. Arts Council budget was presented for approval with the operations and maintenance funding agreement consent agenda item. Attachments: 1. Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing Funding Agreement (Available in the City Secretary’s Office) 2. Arts Council Affiliate Funding Memorandum 30 1 To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Date: October 1, 2013 Subject: FY14 Arts Council Affiliate Funding As part of the FY14 Budget Process, Council approved funding in the amount of $335,000 from the Hotel Tax Fund for Arts Council o f Brazos Valley (ACBV) Affiliates. These funds are distributed by the Arts Council through a process set in place by its Annual Program and Marketing Grant Selection Committee which meets during the month of August. The ACBV grant program is designed to provide its Affiliate organizations with financial support for projects that make a significant contribution toward the promotion of arts and culture in the Brazos Valley and directly enhance and promote tourism and the convention & hotel industry. For FY14 a total of 21 Affiliates submitted grant applications, requesting a total of $438,405 in funding. These grant applications were reviewed by a Grant Review Panel that consisted of ACBV Staff, City of College Station citizens at large, Hotel & Convention industry professionals, and City of College Station staff. Each affiliate grant application was scored by the Grant Review panel based upon the Hotel Impact, Artistic and Program Merit, Capability, Fiscal Need & Health, and Support of the Mission of the Arts Council demonstrated by the application. Upon reviewing and scoring the applications, the Grant Review Panel made funding recommendations for each application and submitted those recommendations to the Arts Council Board of Directors for approval and recommendation to the City of College Station. On September 3, 2013 the ACBV Board approved the recommendations that total the budgeted $335,000 in approved funding. The following is a brief overview of each Affiliate and the grant amount recommended for funding through this process for FY14. The Academy of Visual and Performing Arts produces diverse, innovative, and prominent performing and visual artists. Funding will be used to support a regional marketing campaign for a 6-show season for 2013-2014. Each of these events takes place in the evening, and it is anticipated that those attending from outside of the area will make arrangements to stay in the area for at least one night. Academy of Visual and Performing Arts – FY14 Grant Amount $5,000; No Grant Request or Award in FY13 The Brazos Dance Collective presents and promotes contemporary dance through performances, demonstrations, classes, and workshops. Funding will be used for the Brazos Contemporary Dance Festival and a Master Class and Composition Workshop. Each of these are multi-day events and it is estimated that 30-50% of attendees will be from outside of the Brazos Valley. Brazos Dance Collective – FY14 Grant Amount $6,000; FY13 Grant Amount $6,000 The Brazos Valley African American Museum hosts events and exhibits that provide opportunities to learn more about African American culture and history. Funding will be used to host a meet and greet event in association with the Blues Festival and Juneteenth celebration, as well as to create and market a lecture series in conjunction with some of the more high-profile exhibits displayed by the museum. Brazos Valley African American Museum – FY14 Grant Amount $6,000; FY13 Grant Amount $3,000 31 2 The Brazos Valley Chorale hosts a series of unique choral experiences with five concerts scheduled for 2013-2014. Additionally, funding will also be used by the Chorale for marketing in the Concierge Magazine that will promote local cultural and tourism opportunities for visitors to College Station. Brazos Valley Chorale – FY14 Grant Amount $7,500; FY13 Grant Amount $8,000 The Brazos Valley Museum of Natural History promotes natural and cultural history through the presentation of exhibits, educational programs, and preserving cultural artifact and natural specimen collections. Approximately 47% of the Museum’s 25,000-30,000 annual visitors are from outside the Bryan/College Station area, and 31% stayed in area hotels during their visit. In addition to supporting exhibits, funds will be used for advertisements related to Boonville Days, the 4 Brazos Valley Museum o f Natural History – FY14 Grant Amount $25,000; FY13 Grant Amount $30,000 th Annual Buffalo Stampede Half-marathon & 5K Race, and other museum events and exhibits. The Brazos Valley Stitchers supports, encourages and educates those interested in the needle arts. Funding will be used to support and promote an event on May 31 – June 1, 2014 of the Toni Gerdes Workshop. Ms. Gerdes is a nationally known embroidery teacher who teaches all over the US. Brazos Valley Stitchers - FY14 Grant Amount $1,000; No Grant Request or Award in FY13 The Brazos Valley Symphony Society maintains a symphony of high artistic standards and promotes the musical arts for cultural and educational purposes. The Symphony Society will host nine (9) programs and events in FY14, impacting approximately 34,000 people. Included is the 11 Brazos Valley Symphony Society – FY14 Grant Amount $39,000; FY13 Grant Amount $31,324 th Annual Derby Day Fundraiser, which will be hosted at the Hilton hotel as well as a performance at the Noon Lions Club’s Independence Day Celebration at the George Bush Presidential Library. The Brazos Valley T.R.O.U.P.E. (Texas Repertory of Unique Performing Arts & Entertainment) provides a variety of artistic entertainment including improvisation shows, musicals, revues, and concerts involving youth. Funding will be used for marketing during the 2013-2014 season. Brazos Valley T.R.O.U.P.E. – FY14 Grant Amount $7,500; FY13 Grant Amount $15,000 Brazos Valley Worldfest is a two day festival celebrating international awareness by offering cultural displays, demonstrations, international cuisine, performances, children's crafts, educational competitions and many other activities. Anticipated attendance this year is between 11,000-12,000 total for both days. Funds will be used for acquiring performers for the event as well as targeted marketing outside of the College Station area through avenues such as Texas Monthly magazine and Suddenlink media stations throughout other parts of the state. Brazos Valley Worldfest – FY14 Grant Amount $22,500; FY13 Grant Amount $20,000 The Brazos Writers is a non-profit organization for published and unpublished writers. Funding will be used to workshops open to all ages and levels of experience. Specifically, workshops will focus on one theme or aspect of writing, including screen writing, crime writing and legal thrillers. Workshops will be marketed through local and nonlocal media outlets. Brazos Writers – FY14 Grant Amount $750; FY13 Grant Amount $1,000 The Downtown Bryan Association will assume management and associated costs of Texas Reds Festival beginning in 2014. Funding will fund marketing and advertising efforts of Texas Reds festival outside a 50-mile radius of Bryan/College Station. Downtown Bryan Association - FY14 Grant Amount $5,250; No Grant Request or Award in FY13 The MSC Forsyth Gallery provides lectures, tours, cultural trips, workshops, demonstrations, hands-on art activities and other events related to the visual arts. Funding will be used solely for marketing efforts in various media resources including Texas Monthly magazine, SEC sports programs marketing, KVUE Austin television, and KHOU Houston television. Forsyth Galleries/Stark Galleries – FY14 Grant Amount $24,000; FY13 Grant Amount $20,000 32 3 The Friends of Chamber Music provides free concerts and presentations of traditional and contemporary chamber music. Live performances are attended by approximately 2,400 people and many performances are rebroadcast by KAMU. Six concerts are scheduled for 2013-2014 with two of the concert’s performers (Hermes’s Quartet and The Baltimore Consort) internationally known. Organization is working with local hotels to set up room blocks for performers and musicians attending concerts from out of town. Friends of Chamber Music – FY14 Grant Amount $24,000; FY13 Grant Amount $6,000 The George Bush Library was funded directly by the City in FY13 for $69,852. In FY14 funding will be used for advertising and promoting the library. Advertisements will also be placed in several media markets to target general Texas tourism as well as new visitors affiliated with SEC schools. George Bush Library & Museum – FY14 Grant Amount $65,000; No FY13 Grant Request or Award via Affiliate Funding KAMU-FM provides informative, enlightening, and cultural programming to Central Texas, North Texas, and beyond by providing news, public affairs programs and a variety of locally and nationally produced musical programs. KAMU-FM promotes local arts events and programs through its Brazos Arts segment as well as the Brazos Valley Concert Series which features concerts by various musical groups in the area. KAMU-FM reaches approximately 350,000 people within 75-mile radius, and through its partnership with KTRL-FM in Stephenville that reaches western portions of the Fort Worth area. Programming and area advertising is also streamed online. KAMU-FM – FY14 Grant Amount $32,000; FY13 Grant Amount $32,000 The Quartet is internationally known and performs throughout the US. Funding is provided for the 2014 Chamber Music Institute which has developed a national reputation of excellence and attracts participants throughout Texas and across the US. Marian Anderson String Quartet – FY14 Grant Amount $10,000; No Grant Request or Award in FY13 Mic Check is a charitable arts group that helps connect an active community of readers, writers, and critics of contemporary, experimental, avant-garde, and neglected poetry to the general public. Funding will be used to market and host the 2013 Texas Grand Slam Poetry Festival whose participants and attendees are anticipated to stay in College Station area hotels. Mic Check – FY14 Grant Amount $7,000; FY13 Grant Amount $4,000 Funding is for advertising and targeted program support for the 2014 Museum of the American G.I. Open House. This is the largest military vehicle rally and reenactment in the South. Museum of the American G.I. - FY14 Grant Amount $10,000; No Grant Request or Award in FY13 StageCenter enriches the cultural base of the Brazos Valley by providing professional-quality live theatre. Approximately 3,750 patrons are expected for performances in FY14, with approximately 23% visiting from outside of the College Station area. Funds will be used to produce and promote seven (7) unique shows to potential patrons outside of the Brazos Valley. StageCenter – FY14 Grant Amount $15,000; FY13 Grant Amount $15,000 This will be the fourth year of the Texas Independent Film Festival scheduled for April 2014. This event brings the film community to Bryan/College Station area. Funding will assist with cost of event and guest speakers that will be part of the professional and/or academic film industry. Texas Independent Film Festival - FY14 Grant Amount $4,000; No Grant Request or Award in FY13 The Theatre Company presents high-quality musical productions that are suitable for family audiences. The organization is working with various hotels and the CVB to offer “stay & play” packages through their website and various other CVBs throughout Texas. Additionally, the Theatre Company has joined the Texas Non-Profit Theatre Association and the American Association of Community Theatres in an effort to draw patrons from communities outside the Brazos Valley. Theatre Company of B/CS – FY14 Grant Amount $27,000; FY13 Grant Amount $26,324 33 4 The Visual Arts Committee located on the Texas A&M campus provides opportunities to connect with visual arts through art exhibitions and gallery programs. Funding will assist with costs for Salvador Dali, Three Exhibits from April 15 – September 15, 2014. 4,000 visitors are anticipated to the three Dali exhibits and associated events. The Salvador Dali exhibits, in conjunction with the opening gala, readings, workshops and film screenings will create a significant draw from outside the Brazos Valley are. Visual Arts Committee - FY14 Grant Amount $10,000; No Grant Request or Award in FY13 Affiliates will be required to submit quarterly reports to the City through the ACBV. Information that will be included on the reports includes financial information about the Affiliate as well as information regarding the number of attendees at the Affiliate’s performances, the number of hotel stays generated by the Affiliate’s attendees, and marketing efforts utilized by the Affiliate to bring guests from outside the Brazos Valley to their programs. 34 Affiliate Funding Funding Amount Academy Of Visual and Performing Arts 5,000$ Brazos Dance Collective 6,000 Brazos Valley African American Museum 6,000 Brazos Valley Chorale 7,500 Brazos Valley Natural History Museum 25,000 Brazos Valley Stitchers 1,000 Brazos Valley Symphony 39,000 Brazos Valley TROUPE 7,500 Brazos Valley WorldFest 22,500 Brazos Writers 750 Downtown Bryan Association 5,250 Forsyth Galleries/Stark Galleries 24,000 Friends of Chamber Music 6,000 George Bush Presidential Library & Museum 65,000 KAMU-FM 32,000 Marian Anderson String Quartet 10,000 Mic Check 7,000 Museum of the American G.I.9,500 StageCenter 15,000 Texas Independent Film Festival 4,000 The Theatre Company of Bryan / College Station 27,000 Visual Arts Committee 10,000 TOTAL AFFILIATE FUNDING $335,000 Exhibit A Arts Council of Brazos Valley FY14 Affiliate Funding 35 October 7, 2013 Consent Agenda Item No. 2g Brazos Valley Convention and Visitors Bureau Budget and Funding Agreement To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion on approving the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $1,379,340. Recommendation(s): Staff recommends approval of the CVB budget and the funding agreement for FY14. Summary: As part of the 2013-2014 budget process the City Council approved funding for the Brazos Valley Convention and Visitors Bureau in the amount of $1,379,340. This is for marketing and operational activities directly associated with the promotion of tourism and the hotel industry in College Station by the CVB. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2013-2014 Hotel Tax Fund budget. A total of $1,379,340 is to be used for marketing and operational activities directly associated with the promotion of tourism and the hotel industry in College Station. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds. Attachments: 1. CVB Budget 2. CVB Funding Agreement (available in City Secretary’s Office) 36 37 38 October 7, 2013 Consent Agenda Item No. 2h Grant Funding Agreement with Brazos Valley Convention and Visitors Bureau To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY14 in the amount of $128,000 to administer the CVB Grant Program. Recommendation(s): Staff recommends approval of the CVB Grant Program funding agreement for FY14. Summary: As part of the 2013-2014 budget process the City Council approved funding for the Brazos Valley Convention and Visitors Bureau in the amount of $128,000. This agreement will allow the CVB to effectively and efficiently administer the grant program to sub-recipients. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2013-2014 Hotel Tax Fund budget. A total of $128,000 is to be used to fund event grants that will promote tourism and the hotel industry in College Station. State law requires that the City Council adopt the budget of any organization that is to be funded through the Hotel Occupancy Tax funds. The CVB budget was presented for approval with the CVB funding agreement on this agenda. Attachments: 1. CVB Funding Agreement (available in City Secretary’s Office) 39 October 7, 2013 Consent Agenda Item No. 2i Annual Agreement for City Branded Uniforms for Parks Programs And Other City Departments – Renewal #1 To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director of Business Services Agenda Caption: Presentation, possible action, and discussion authorizing the renewal of the award of Bid No. 12-102 for the purchase of City branded uniforms for Parks athletic programs and for other City departments with CC Creations ($45,000) and Monograms and More ($33,000) for a combined annual estimated expenditure of $78,000. Relationship to Strategic Goals: Financially Sustainable City Recommendation(s): Staff recommends approval to purchase City branded uniforms for Parks athletic programs and other City departments to CC Creations and Monograms and More. Summary: Seven (7) sealed, competitive bid were received and opened on Thursday, September 6, 2012. CC Creations and Monograms and More were awarded pricing agreements based on pricing and being the most responsible bidders. This will be the first of two possible renewals. These purchases will be made as needed during the term of the agreement. Approximately 70% ($54,600) of the total expenditure will be utilized by the Athletic Division in the Parks and Recreation Department for league play: adult softball, volleyball, flag football, youth softball, volleyball, flag football, basketball, challenger sports and swim teams. The cost of these shirts are calculated into the registration fees charged to program participants and are recovered by the Parks and Recreation Department through these registration fees. The other 30% ($23,400) of shirts purchased will be used as employee uniforms for Fire, Public Works, Electric, etc. Based on FY 2013 historical usage, the estimated annual expenditures for this merchandise with CC Creations and Monograms and More is $78,000. This is a 4% increase from the previously approved agreements. Budget & Financial Summary: Funds are budgeted and available in various departmental operating budgets. Legal Reviewed: Yes Attachments: Signed Renewal Letters 40 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• -------- ------ ------ RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew ITB 12-102, Annual City Wide T-Shirts, Caps and Polos in accordance with all terms and conditions previously agreed to and accepted for an amount not to exceed Forty Five Thousand and 001100 Dollars ($45,000). I understand this renewal term will be for the period beginning October 17,2013 through October 16,2014. This is the first of two possible renewals. c.c. Creations By:__~~~__~~__~~_________ City of College Station By: ____________________________ City Manager Date: APPROVED: City Attorney Date: Executive Director Business Services Date: 41 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ------ ------ RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew ITB 12-102, Annual City Wide T-Shirts, Caps and Polos in accordance with all terms and conditions previously agreed to and accepted, with a ten percent (10%) increase for an amount not to exceed Thirty Three Thousand and 00/100 Dollars ($33,000). I understand this renewal term will be for the period beginning October 17, 2013 through October 16,2014. This is the first of two possible renewals. City of College Station By: ______________ City Manager APPROVED: City Attorney Date: Executive Director Business Services Date: 42 October 7, 2013 Consent Agenda Item No. 2j Ordinance Adopting the Atmos Mid-Tex Division First Annual “Rate Review Mechanism” Rate Increase Under the Renewed “Rate Review Mechanism” Tariff To: Kathy Merrill, Interim City Manager From: Randall Heye, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion regarding an ordinance approving an increase in rates for Atmos Energy Mid Tex pursuant to the renewed Rate Review Mechanism tariff resulting in an increase of $16.6 million system-wide. Recommendation(s): Staff recommends approval. Summary: The City of College Station, along with approximately 164 other cities served by Atmos Energy Mid-Tex Division ("Atmos Mid-Tex" or "Company"), is a member of the Atmos Cities Steering Committee ("ACSC"). On or about July 15, 2013, Atmos Mid-Tex filed with the City an application to increase natural gas rates pursuant to the Rate Review Mechanism ("RRM") tariff renewed by the City in 2013 as a continuation and refinement of the previous RRM rate review process. This is the first annual RRM filing under the renewed RRM tariff. The Atmos Mid-Tex RRM filing sought a $22.7 million rate increase system-wide based on an alleged test-year cost of service revenue deficiency of $25.7 million. The City worked with ACSC to analyze the schedules and evidence offered by Atmos Mid-Tex to support its request to increase rates. The Ordinance and attached rate tariffs are the result of negotiations between ACSC and the Company to resolve issues raised by ACSC during the review and evaluation of Atmos Mid-Tex's RRM filing. The Ordinance resolves the Company's RRM filing by authorizing additional revenues to the Company of $16.6 million system-wide. For purposes of comparison, this negotiated result is about $11 million less than what ACSC's consultants calculated that Atmos would have been entitled to if Atmos had filed a case under the Gas Reliability Infrastructure Program ("GRIP") rather than an RRM case. The settlement is expected to increase the average residential customer's bill by approximately $0.74 per month. An Average Bill Comparison of base rates has been prepared for residential, commercial, industrial, and transportation customers. The purpose of the Ordinance is to approve rates (shown on "Attachment A" to the Ordinance) that reflect the negotiated rate changes pursuant to the RRM process. Approval of the Ordinance will result in the implementation of new rates that increase Atmos Mid- Tex's revenues effective November 1, 2013. The ACSC Executive Committee and ACSC legal counsel recommend that all ACSC Cities adopt the Ordinance implementing the rate change. Budget & Financial Summary: N/A Legal Review: Yes Attachments: 43 1. Ordinance 2. Attachment “A” – RRM Tariff 44 45 46 47 48 49 50 51 52 53 54 55 56 October 7, 2013 Consent Agenda Item No. 2k Change Order Number 1 for Northgate Substation Construction Contract To: Kathy Merrill, Interim City Manager From: Timothy Crabb, Director of Electric Utilities Agenda Caption: Presentation, possible action and discussion regarding Change Order Number 1 to Northgate Substation Construction Contract Number 13-171 in the amount of $154,714.62 Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure 3. Diverse Growing Economy Recommendation(s): Staff recommends the approval of Change Order Number 1 for $154,714.62 to the Northgate Substation Construction Contract due to additional construction requirements for the substation site that were not included in the original bid. Summary: Northgate Substation is being constructed adjacent to the existing BTU/TAMU 138 kV Switchyard near the intersection of FM 60 and Agronomy Road. Because of the accelerated schedule to bid out this project, there were certain aspects of the project that had not been completely designed before the contract was released. The final design required 196 feet of additional screening wall to replace the chain link fence that was currently around a portion of the property being leased from Texas A&M University. This additional screening wall impacted drainage on the site, which impacted the placement and elevation of facilities being placed in this area. After getting additional depth information of current and proposed facilities around this site, it was also required to increase the depth of the underground feeder exits from this substation. Budget & Financial Summary: The original contract cost for Northgate Substation was $4,138,947.08. Change Order Number 1, in the amount of $154,714.62 reflects a 3.74% increase in cost, for a revised substation cost of $4,293,661.70. Northgate Substation is Project “A” of Contract Number 13-171. Reviewed and Approved by Legal: N/A Attachments: 1. Change Order Number 1 Contract Number 13-171 57 Item No.Unit No.Description Unit Estimate Quantity Unit Price Labor Unit Price Material Unit Price Total Extended Price Total 1 UM50-P-4A Labor And Material To Install 2-4" Schedule 40 PVC Conduits Including Excavation, Sand Backfill, Warning Tape and Natural Fill As Shown on Change Order No.1, Option 1 Drawings (MEI-10301-1 to 10301-4) Of Trench Detail N LF 26 148.74$ 148.74$ 297.47$ 7,734.22$ 2 UM50-P-3C Labor And Material To Install 4-3" Schedule 40 PVC Conduits Including Excavation, Sand Backfill, Warning Tape and Natural Fill As Shown on Change Order No.1, Option 1 , Drawings (MEI-10301-1 to 10301-4) Of Trench Detail A LF 294 53.08$ 53.08$ 106.16$ 31,211.04$ 3 UM50-P-3C-4A Labor And Material To Install 4-3" And 2-4" Schedule 40 PVC Conduits Including Excavation, Sand Backfill, Warning Tape and Natural Fill as shown on Change Order No.1, Option 1 Drawings (MEI-10301-1 to 10301-4) of Trench Detail A1 LF 42 124.05$ 124.05$ 248.10$ 10,420.20$ 4 UM50-P-3G Labor And Material To Install 8-3" Schedule 40 PVC Conduits Including Excavation, Sand Backfill, Warning Tape and Natural Fill As Shown on Change Order No.1, Option 1 Drawings (MEI-10301-1 to 10301-4) Of Trench Detail B LF 249 57.96$ 57.96$ 115.92$ 28,864.08$ 5 UM50-P-3G-4A Labor And Material To Install 8-3" And 2-4" Schedule 40 PVC Conduits Including Excavation, Sand Backfill, Warning Tape and Natural Fill As Shown on Change Order No.1, Option 1 Drawings (MEI-10301-1 to 10301-4) Of Trench Detail B1 LF 82 77.57$ 77.57$ 155.14$ 12,721.48$ 6 Pre-Fabricated Wall Labor And Material To Install An Additional 196' Of Pre-Fabricated Wall As Show On Drawing MEI-10000-051, Change Order No. 1 LS 1 27,985.00$ 27,985.00$ 55,970.00$ 55,970.00$ 7 Site Work Labor And Material To Install A Catch Basin With 12" RCP And Side slope Channel From Existing Drainage Ditch As Shown On Drawing MEI-10000-051 Change Order No.1 LS 1 3,541.00$ 3,541.00$ 7,082.00$ 7,082.00$ 8 XO1 4" x 10', Schedule 40, Gray, Conduit LF (1,048)12.00$ 3.33$ 15.33$ (16,065.84)$ 9 X10 Conduit Spacer, Base, for 4" PVC with 3" Separation EA (900)2.67$ 5.33$ 8.00$ (7,200.00)$ 10 X11 Conduit Spacer, Inermediate, for 4" PVC with 3" Separation EA (900)2.67$ 17.00$ 19.67$ (17,703.00)$ 11 X12 Tape, Underground Caution, Red, Electrical, 3" x 1000'RI (3)133.33$ 666.67$ 800.00$ (2,400.00)$ 12 X28 Sand Bedding, (Bank Sand, SP, SW, or SM by Unified Soil Classification System) (ASTM D2487) TON (5)6.67$ 45.33$ 52.00$ (260.00)$ 13 UM50-P-2 Labor and Material to Install 2-2" Schedule 40 PVC Conduit in Cable Tray as shown in Drawing MEI-10000-CO2-3 LF 160 10.10$ 4.10$ 14.20$ 2,272.00$ 14 UM50-P-4A Labor and Material to Install 2-4" Schedule 40 PVC Conduit s including excavation, concrete backfill, warning tape and natural fill . This unit is to include core drilling concrete wall of Verizon manhole and concrete cable tray, terminating conduit and grouting around conduit to seal as shown in Drawing MEI-10000-CO2-3 LF 110 92.35$ 92.35$ 184.70$ 20,317.00$ 15 Communications Panel Labor and Material to install one 24 fiber optic, single mode temination panel EA 1 1,850.00$ 1,940.00$ 3,790.00$ 3,790.00$ NORTHGATE SUBSTATION CONSTRUCTION CHANGE ORDER NO. 1 CONTRACT NO. 13-171 Underground Feeder Exit Alternations, Drainage And Wall Additions Power Secure Unit Prices 58 October 7, 2013 Consent Agenda Item No. 2L Sungard Public Sector C2G Payment Engine Upgrade To: Kathy Merrill, Interim City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a supplement contract between the City of College Station and Sungard Public Sector for one- time services the amount of $6,240.00 and for recurring charges up to $18,000.00 annually, for the purposes of upgrading the Click2Gov Software payment engine to a Payment Card Industry Data Security Standards (PCI DSS) compliant version. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of the purchase. Summary: The Click2Gov (C2G) Payment Engine facilitates the credit card and e-check transactions for Utility and Rental Registration payments for the City. The PCI DSS mandates that all credit card merchants conform to their standards or be at risk of revocation of the City’s ability to take credit cards as a form of payment. The version of C2G that the City uses is not compliant with these standards and this upgrade will mitigate that. This contract is a supplement to the master agreement between the City and Sungard Public Sector, dated March 13, 1998. Budget & Financial Summary: Funding for this project is in the 2014 IT Department Operating Budget. The contract is exempt from competitive bidding by LGC 252.022(a)(7)(A) due to one source based on software copyrights. Reviewed and Approved by Legal: Yes Attachments: 1. Contact Supplement is available in the CSO 59 October 7, 2013 Consent Agenda Item No. 2m Wolf Pen Creek Erosion Control Phase II Change Order #1 To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of Change Order #1 to the professional services contract with Freese & Nichols, Inc. in the amount of $25,346.00 for the Wolf Pen Creek Erosion Control Phase II. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the change order with Freese & Nichols, Inc in the amount of $25,346.00. Summary: The professional services contract with Freese & Nichols, Inc., FNI, was approved on July 11, 2013. The original scope of work for Phase II was to study three different locations along Wolf Pen Creek (1, 4, and 6). These areas of study have failed gabion baskets and unstable banks near the Wolf Pen Creek Upper Trail System. Included in the original scope are two (2) 40-feet soil borings at location #4 to assist with the slope stability analysis. Upon completion of the study, FNI will provide a memorandum detailing mode of failure, life expectancy, recommendations and costs associated with repairs at each of these locations. An additional location has been identified as an area that is in need of analysis. The additional location was briefly inspected during FNI’s site visit. The gabion baskets were demonstrating signs of undermining which indicates possible failure in the future. Change order #1 will include one additional location for analysis and three additional borings, one (1) at location #6 and two (2) at the additional location. The change order will allow Freese and Nichols to perform a stability analysis, develop a recommendation for repair, and develop an opinion of probable construction cost. Budget & Financial Summary: The original contract was in the amount of $48,757. The total for change order #1 is $25,346.00; making the new adjusted contract in the amount of $74,103.00. Funds in the amount of $370,000 have been budgeted in the Drainage Utility Fund for Phase II. A total of $54,449.24 has been expended or committed to date, leaving a balance of $315,550.76 for this change order and future construction costs. Reviewed and Approved by Legal: Yes Attachments: 1. Change Order #1 2. Project Map 60 a a a a a Location # 1 Location # 4 New Location Location # 6 DARTMOUTH STREET H O L L E M A N D R I V E E A S THARVEY ROADÜ Wolf Pen Creek Erosion Control Phase II: Location Map 61 a a a a a Location # 1 Location # 4 New Location Location # 6 DARTMOUTH STREET H O L L E M A N D R I V E E A S THARVEY ROADÜ Wolf Pen Creek Erosion Control Phase II: Location Map 62 October 7, 2013 Consent Agenda Item No. 2n Bee Creek Parallel Trunk Line Project – Phase III (WF1369909) Resolution Determining Need and Necessity for Easement Acquisition To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of easements needed for the Bee Creek Parallel Trunk Line Project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends Council approval of the Resolution Determining Public Need and Necessity. Summary: The existing Bee Creek Trunk Line serves areas along FM 2818, from Carters Creek Wastewater Treatment Plant to areas just west of FM 2154, near Cain Road. Much of the existing trunk line was installed in 1973 and does not have sufficient capacity to convey additional flow. This project includes the installation of a gravity sewer line in four phases that will increase the system capacity to meet the anticipated demand in these areas. Approval of the Resolution Determining Need and Necessity will authorize staff to negotiate for the purchase of easements necessary to complete Phase III of the project. Phase III extends from the west side of State Highway 6 to just north of the terminus of Longmire Court, and is currently under design. Phase I of the project is currently under construction, while Phase II is currently in the design and land acquisition stage. Any easement needs for the final phase of the project will be brought to Council for approval at a later date. Budget & Financial Summary: Funds in the amount of $14,703,625 are budgeted for this project in the Wastewater Capital Projects Fund. A total of $3,856,206 has been expended or committed to date. Reviewed and Approved by Legal: Yes Attachments: 1. Project Map 2. Resolution Determining Public Need and Necessity with Exhibit “A” 63 Jaffar Seaback EstateGreat Aggie La nd, LLC FRONTAGE 6 RD WKRENEK TAP ROADEARL RUDDER FREEWAY SOUTHEARL RUDDER FREEWAY NORTHONRAMP 6 NOFFRAMP 6 SDARTMOUTH STREET MORGANS LANETEXAS AVENUE SOUTH LONGMIRE DRIVE ALLEYANGELINA CIRCLE ASHFORD DRIVE LONGMIRE COURT THORNTON COURTOFFRAMP 6 SONRAMP 6 NALLEY Bee Creek Parallel Trunk Line Phase III Project MapProposed Easement Needs ² Legend Gravity Force 64 65 66 67