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Home My WebLink About09/26/2013 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 7 Workshop 8 Regular 13 Consent No. 2b - Approval of Election Judges for November 5, 2013 General Election Coversheet revised 20 List of Election Judges 21 Consent No. 2c - Approval of Extension of Closing Date for Sale of First Street Property Coversheet revised 28 Consent No. 2d - Ratification of Roadway Striping And Markings Service Contracts Coversheet revised 29 Consent No. 2e - Resolution to Set Public Hearing on Impact Fee Update Coversheet revised 30 Resolution 31 Consent No. 2f - Impact Fees Semi-Annual Report Coversheet revised 32 Report 33 Fee Area Map 36 Land Use Map with Densities 37 Consent No. 2g - Aggieland Humane Society Animal Shelter Services Agreement Coversheet revised 43 Animal Shelter Services Agreement 44 Consent No. 2h - Chapter 2 – Animal Control Ordinance Update Coversheet revised 66 Ordinance Modification 67 Consent No. 2i - Law Enforcement Assistance- Interlocal Agreement Coversheet revised 69 Law Enforcement Assistance Agreement 70 Consent No. 2j - Advanced Funding Agreement for the Northpoint Crossing Traffic Signal Reconstruction Coversheet updated 90 Resolution 91 Exhibits 97 Consent No. 2k - Northgate and Chimney Hill Cleaning Contract - First Renewal Coversheet revised 101 Agreement 102 1 Consent No. 2L - Lost Ticket Fee - Northgate Parking Garage Coversheet revised 103 Redline Version 104 Ordinance 105 Consent No. 2m - Annual Exemptions Coversheet revised 108 2014 Exemption List 109 Consent No. 2n - Contract Renewal for Printing and Mailing of Utility Bills and Inserts Coversheet revised 110 Xpedient Renewal 111 Consent No. 2o - Renewal of Annual Price Agreement for Emulsified Asphalt Products Coversheet revised 112 Renewal Letter 113 Consent No. 2p - FM 2818 School Speed Zone Coversheet revised 114 Ordinance with Exhibit A 115 Location Map 123 Consent No. 2q - FM 2818 Speed Limits Coversheet revised 124 Ordinance 125 Location Map 128 Regular No. 1 - BCAD Appointment Coversheet revised 129 BCAD Letter 130 Regular No. 2 - BVSWMA Appointment Coversheet revised 131 Regular No. 3 - Public Hearing regarding St. Mary’s Catholic Church Rezoning Coversheet revised 132 Background 134 Maps and Photos 135 Rezoning Map 137 Draft P&Z Minutes 138 Ordinance 140 Regular No. 4 - Public Hearing regarding South Knoll Area Neighborhood Plan Coversheet revised 143 Executive Summary 146 Ordinance 148 2 CITY OF COlLEGE STATION Home ofTexas A&M University-Mayor Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Karl Mooney John Nichols Interim City Manager Julie M. Schultz Kathy Merrill James Benham Agenda College Station City Council Regular Meeting Thursday, September 26,2013 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Councilor staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: • September 12, 2013 Workshop • September 12, 2013 Regular Council Meeting b. Presentation, possible action, and discussion regarding the approval of Election Judges for the November 5, 2013 General Election. Presentaci6n, posible acci6n y diaIogo con respecto a la aprobaci6n de Jueces para las Elecciones Generales del 5 de noviembre de, 2013. c. Presentation, possible action, and discussion to approve extending the closing date for the sale of the First Street Property to Asset Plus Realty Corporation. City Council Regular Meeting Page 2 . Thursday, Septerrlber 26, 2013 d. Presentation, possible action and discussion regarding ratification of contract award #13-361 and #13-407 to N-Line Traffic Maintenance for the installation of traffic pavement markings. e. Presentation, possible action, and discussion regarding a Resolution setting a public hearing to update the 92-01 Graham Road Sewer Line, 07-01 Spring Creek Sewer Line, 97-02B Alum Creek Sewer Line, 99-01 Harley Water Line, and 03-02 Steeplechase Sewer Line Impact Fees. f. Presentation, possible action, and discussion on Semi-Annual Report for In1pact Fees 92-01, 97-01, 97-02B, 99-01, and 03-02. g. Presentation, possible action and discussion regarding an animal sheltering services agreement. h. Presentation, possible action and discussion regarding proposed changes to Chapter 2 -Animal Control of the City of College Station Ordinances. 1. Presentation, Agreement. possible action ·and discussion regarding a Law Enforcement Assistance-Inter-local J. Presentation, possible action, and discussion on the Advance Funding Agreement (AF A) with The Northpoint Crossing (Plaza) developer on the reconstruction of the traffic signal at University Dr. and Texas Ave. Contract associated 13-412. k. Presentation, possible action, and discussion regarding the first renewal of service Contract 12-302 for annual janitorial services for the Northgate District and the Chimney Hill center with Shelby Building Maintenance & Janitorial, Inc. DBA Professional Floor Service & Janitorial in an amount not to exceed $59,627. 1. Presentation, possible action, and discussion regarding an amendment to Chapter 10, Section 4 of the College Station Code of Ordinances, specifically a change to the lost ticket fee for the N orthgate parking garage. n1. Presentation, possible action and discussion to authorize expenditure of funds for FY'14, items exempt from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022; and other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000. n. Presentation, possible action and discussion regarding renewal of the services contract 12-300, for outsourcing of the Printing and Mailing of Utility Bills, final notices and inserts for an estimated annual expenditure of $230,000 to Xpedient Mail. o. Presentation, possible action, and discussion regarding the renewal of an annual price agreement with Ergon Asphalt Emulson, Inc. for the purchase of Emulsified Asphalt Products in the amount of $428,697.14. p. Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). q. Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 3, of the College Station Code of Ordinances regarding the speed limits on FM 2818. City Council Regular Meeting Page 3 Thursday, September 26,2013 Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing.· The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Presentation, possible action, and discussion regarding the appointment to the Board of Directors for the Brazos Central Appraisal District. 2. Presentation, possible action, and discussion regarding an appointment to the BVSWMA, Inc. Board of Directors. 3. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 1.35 acres in Oak Terrace Addition, Lots 11-16, Block 12, 1.46 acres in Tauber Subdivision, Lots 1-5 & 16-20 and associated BPP, Block 4, and 1.02 acres in Ramparts Subdivision, Part of Tracts C & D, recorded in Volume 10683, Page 240 of the Official Records of Brazos County, Texas and Nagle Street right-of-way between these properties, generally located at 601 Cross Street, 700 Cross Street, and 402 Nagle Street from NG-3 Residential Northgate to NG-2 Transitional Northgate. 4. Public Hearing, presentation, possible action, and discussion on an ordinance amending the College Station Comprehensive Plan by adopting the South Knoll Area Neighborhood Plan for the area generally located within the boundaries of Texas Avenue, Holleman Drive, Welsh Avenue, Southwest Parkway, Wellborn Road, and Harvey Mitchell Parkway. 5. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED: Ka~/J"lunAQ e Page 4 3 at was at on __day 3 13..... '.h..""...LU""..... and sworn to mean The is wheelchair accessible. spaces are available. 48 hours before the To make call 764-3517 or .nt,,'rnr'ptnJP service must be made 1S'"'UU'....., may be viewed on .!!.!.!~~~~. Council are broadcast live on Cable Access Channel 19. September 26, 2013 City Council Consent Agenda Item No. 2a City Council Minutes To: Kathy Merrill, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: • September 12, 2013 Workshop • September 12, 2013 Regular Council Meeting Attachments: • September 12, 2013 Workshop • September 12, 2013 Regular Council Meeting 7 WKSHP091213Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION SEPTEMBER 12, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz, absent James Benham City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:32 p.m. on Thursday, September 12, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:33 p.m. on Thursday, September 12, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. 8 WKSHP091213Minutes Page 2 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln Recreation Center, Cause No. 13-001244-CV-361, in the 361st District Court, Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located at or near 204-220 Holleman Drive in College Station C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager The Executive Session adjourned at 6:08 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentations • Presentation to Texas A&M Engineering Extension Service (TEEX) proclaiming September as National Preparedness Month. Mayor Berry presented a proclamation to TEEX representatives and proclaimed September as National Preparedness Month. • Presentation to Deb Barton proclaiming September 12, 2013 as Deb Barton Day. Mayor Berry presented a proclamation to Deb Barton and proclaimed September 12, 2013 as Deb Barton Day in recognition of her accomplishments in the biking events at the Texas State Games and the National Senior Games. • Presentation to the City of College Station by Union Pacific in recognition of the City’s 75th Anniversary. Jay Socol, Director of Public Communications, provided a video of the generous donation ($10,000) by Union Pacific for the City’s 75th Anniversary Exhibit. Linda Harvell, Chairperson of the Historic Preservation Committee, spoke on the activities surrounding the City’s 75th Anniversary celebration and the events planned, thanking Mike Neu, Jacob Morris, and city staff for their work. 9 WKSHP091213Minutes Page 3 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2a, 2b, 2c, were pulled for discussion. 2a: Councilmember Mooney requested a discussion on the minutes from the Budget Workshop on August 20, 3013 regarding $25,000 to the BCS Chamber of Commerce to be taken from CVB-Grant Funding. It was agreed that the discussion will take place under Item Six (6) of the Regular Agenda. 2b: Bob Cowell, Executive Director of Planning and Development, spoke on concerns regarding the two hour parking limit, enforcement, and equal treatment of parking in the Northgate District. 2c: Bob Cowell, Executive Director of Planning and Development, clarified the intent of this grant and any control the City retains once the contract is executed. 5. Presentation, possible action, and discussion on TxDOT’s Thoroughfare Transfer Program. Chuck Gilman, Director of Public Works, gave an overview of the proposed TxDOT Thoroughfare Transfer Program, including the thoroughfares under consideration. The presentation highlighted the responsibilities the City would assume upon transfer, including capital improvements and operations and maintenance. 6. Council Calendar Sept. 16 IGC Meeting at BVCOG, 12:00 p.m. Sept. 16 Celebrating the Arts Gala at the Hilton, 6:00 p.m. Sept. 18 BVSWMA Board Meeting at 310 Krenek Tap Road - Municipal Court Building - 2nd Floor - Room 203, 11:00 a.m. Sept. 18 RVP Board Meeting at RVP, 3:00 p.m. Sept. 19 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Blanche Brick, Liaison) Sept. 19 TML Region 10 in Caldwell Civic Center - Caldwell, Texas at 6:00 p.m. Sept. 26 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Sept. 27 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 5:00 p.m. Sept. 28 7th Annual Texas Reds Steak & Grape Festival in Downtown Bryan at 10:30 p.m. Council reviewed the calendar. 7. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific 10 WKSHP091213Minutes Page 4 factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Brick requested a presentation on Greenway paths and trails from staff. Councilmember Brick requested an update on the development of the Lick Creek Nature Center. Councilmember Benham requested a presentation by staff on the elimination of the Recreation Fund, consolidating it with the Parks and Recreation budget. Councilmember Fields requested an update on a previously requested item regarding the service contract with the Library. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Brick reported on the Transportation and Mobility Committee. Councilmember Mooney reported on the Economic Development Committee. Mayor Berry reported on a meeting with William Pittman of the TAMU Student Senate. Councilmember Benham reported on the Research Valley Technology Council. 11 WKSHP091213Minutes Page 5 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:10 p.m. on Thursday, September 12, 2013. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 12 RM091213 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION SEPTEMBER 12, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz, absent James Benham City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:18 p.m. on Thursday, September 12, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request . MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve Councilmember Schultz’s Absence Request. The motion carried unanimously. Citizen Comments William Pittman, 1401 Skrivanek Ct., Vice President for Community Relations of the Student Government Association of Texas A&M University, spoke of his positive current interactions with Council and the anticipation of continuing that in the future. CONSENT AGENDA 13 RM091213 Minutes Page 2 2a. • Presentation, possible action, and discussion of minutes for: • August 19, 2013 Budget Workshop • August 20, 2013 Budget Workshop • August 21, 2013 Budget Workshop • August 22, 2013 Workshop August 22, 2013 Regular Council Meeting 2b. Presentation, possible action, and discussion on Ordinance 2013-3516, amending Chapter 10, Section 10-4, Subsection G of the code of ordinances, establishing two-hour parking on Church Avenue, near its intersection with University Drive. 2c. Presentation, possible action and discussion on approving a contract for the grant of federal HOME CHDO Set-Aside funds with Brazos Valley Community Action Agency (BVCAA) in the amount of $1,448,868 for acquisition and possible rehabilitation of ten (10) existing dwelling units to be used as affordable rental housing for income-eligible households. 2d. Presentation, possible action, and discussion regarding City of College Station Excess Liability and Workers’ Compensation Insurance, Property/Boiler & Machinery, Commercial Crime, EMT Liability, and Auto Property Damage policies for Fiscal Year 2014. FY14 premiums for all lines of coverage total $408,039.66. 2e. Presentation, possible action, and discussion on the consideration of Ordinance 2013- 3517, amending Chapter 10, “Traffic Code”, Section 10-2., “Traffic Control Devices,” Subsection D “Intersections Controlled by Stop Signs”, Traffic Schedule III – Stop Signs, of the Code of Ordinances of the City of College Station, Texas, by implementing a three- way stop controlled operation at the new intersection of Church Avenue East-bound and Church Avenue North-bound and the South-bound public way exiting the Stack property. 2f. Presentation, possible action, and discussion of the first renewal of Service Contract 12- 278 between the City of College Station and Shelby Building Maintenance & Janitorial, Inc. d/b/a Professional Floor Service & Janitorial LLC in the amount of $142,534 for the purpose of Annual Janitorial Maintenance Service of City buildings. 2g. Presentation, possible action, and discussion of the first renewal of Service Contract 12- 291 between the City of College station and JNA Painting and Contracting in the amount of $57,931 for the purpose of Various Interior/ Exterior Painting of City buildings. 2h. Presentation, possible action, and discussion regarding Resolution 09-12-13-2h, approval of amending the Resolution Determining Need and Necessity for the Barron Road East Extension Project. 2i. Presentation, possible action, and discussion regarding approval of a purchase between the City of College Station and SHI Government Solutions in the amount of $143,531.20 for the purposes of buying half of the Microsoft Office 2013 software licenses to upgrade the city suite of applications. 14 RM091213 Minutes Page 3 2j. Presentation, possible action and discussion regarding ratification of an amendment to the Interlocal Agreement for Joint Use of Facilities between the College Station Independent School District (CSISD) and the City of College Station to Transition Kids Klub operations. Items 2c and 2f were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less items 2c and 2f. The motion carried unanimously. (2c)MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve a contract for the grant of federal HOME CHDO Set-Aside funds with Brazos Valley Community Action Agency (BVCAA) in the amount of $1,448,868 for acquisition and possible rehabilitation of ten (10) existing dwelling units to be used as affordable rental housing for income-eligible households. The motion carried. (2f)MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted five (5) for and none (0) opposed, with Councilmember Fields abstaining, to approve the first renewal of Service Contract 12-278 between the City of College Station and Shelby Building Maintenance & Janitorial, Inc. d/b/a Professional Floor Service & Janitorial LLC in the amount of $142,534 for the purpose of Annual Janitorial Maintenance Service of City buildings.. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3518, amending Chapter 12, “Unified Development Ordinance,” Sections 12-8.3.E, “Streets,” and 12-8.3.G, “Blocks,” of the Code of Ordinances of the City of College Station, Texas to amend street network and block length requirements. At approximately 7:57 p.m., Mayor Berry opened the Public Hearing. Veronica Morgan, 511 University Drive E Ste 204, presented an analysis on the impact of the proposed amendment which included lot size, connectivity, and financial considerations. Steve Arden, 311 Cecilia Loop, spoke on lot pricing and consumer preference for lots in the community. He also spoke on his future concern of street drainage under the proposed standard. Buck Prewitt, 2302 Scotney Ct., spoke against the proposed changes to the Unified Development Ordinance. Randy French, 4090 State Hwy 6 S, spoke on his concerns about connectivity, the market as a driver for homes, and concerns for the consumer under the proposed changes. Michael Schaefer, 5301 Riviera Ct., spoke on the home market in the community, indirect costs of the proposed increase, safety, and health concerns. 15 RM091213 Minutes Page 4 Rose Selman, 230 Southwest Pkwy East, thanked the Council for the opportunity for allowing the speakers today. She also thanked Bob Cowell and staff for their cooperation. Mike Ashfield, Planning and Zoning Commission, spoke on the process and considerations given when the commission developed it’s recommendations for council. There being no further comments, the Public Hearing was closed at 9:08 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Benham, the City Council voted four (4) for and two (2) opposed, with Councilmembers Brick and Nichols voting against, to approve Ordinance 2013-3518, amending Chapter 12, “Unified Development Ordinance,” Sections 12-8.3.E, “Streets,” and 12-8.3.G, “Blocks,” of the Code of Ordinances of the City of College Station, Texas to amend street network and block length requirements. The motion carried. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Fields, the City Council voted one (1) for and five (5) opposed, with Councilmember Nichols, Mooney, Benham, Brick and Berry voting against, to amend the ordinance to make a cul-de-sac a qualifying break in block length. The motion failed. 2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2013-3519, vacating and abandoning a 0.009 acre portion of right-of-way and a 0.008 acre portion of right-of-way on Lots 1 and 10, respectively, of Block 5 of the W.C. Boyett Estate Partition according to the plat recorded in Volume 100, Page 440 of the Deed Records of Brazos County, Texas. At approximately 9:35 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 9:36 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted five (5) for and none (0) opposed, with Councilmember Fields not present for the vote, to approve Ordinance 2013-3519, vacating and abandoning a 0.009 acre portion of right-of-way and a 0.008 acre portion of right-of-way on Lots 1 and 10, respectively, of Block 5 of the W.C. Boyett Estate Partition according to the plat recorded in Volume 100, Page 440 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion on Ordinance 2013-3520, amending the College Station Comprehensive Plan by adopting the Economic Development Master Plan. At approximately 10:06 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:06 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields 16 RM091213 Minutes Page 5 voting against, to approve Ordinance 2013-3520, amending the College Station Comprehensive Plan by adopting the Economic Development Master Plan. The motion carried. 4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3521, amending the following chapters of the Code of Ordinances of the City of College Station, Texas: Chapter 2 “Animal Control,” Chapter 6 “Fire Protection,” Chapter 7 “Health and Sanitation,” Chapter 10 “Traffic Code,” Chapter 12 “Unified Development Ordinance,” and Chapter 15 “Impact Fees” related to the creation and amendment of one- and two-family residential zoning districts in compliance with the Comprehensive Plan. At approximately 10:29 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:29 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve Ordinance 2013-3521, amending the following chapters of the Code of Ordinances of the City of College Station, Texas: Chapter 2 “Animal Control,” Chapter 6 “Fire Protection,” Chapter 7 “Health and Sanitation,” Chapter 10 “Traffic Code,” Chapter 12 “Unified Development Ordinance,” and Chapter 15 “Impact Fees” related to the creation and amendment of one- and two-family residential zoning districts in compliance with the Comprehensive Plan. The motion carried. 5. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3522, amending Chapter 12, “Unified Development Ordinance,” Articles 3, “Development Review Procedures,” 7, “General Development Standards,” and 8, “Subdivision Design and Improvements,” of the Code of Ordinances of the City of College Station, Texas by the creation and amendment of single-family parking requirements. At approximately 10:47 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 10:47 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve Ordinance 2013-3522, amending Chapter 12, “Unified Development Ordinance,” Articles 3, “Development Review Procedures,” 7, “General Development Standards,” and 8, “Subdivision Design and Improvements,” of the Code of Ordinances of the City of College Station, Texas by the creation and amendment of single-family parking requirements. The motion carried. 6. Presentation, possible action, and discussion on Ordinance 2013-3523, adopting the City of College Station 2013-2014 Budget; and presentation, possible action and discussion ratifying the property tax revenue increase reflected in the budget. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields 17 RM091213 Minutes Page 6 voting against, to approve Ordinance 2013-3523, adopting the City of College Station 2013-2014 Budget. The motion carried. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted three (3) for and three (3) opposed, with Councilmembers Benham, Fields, and Berry voting against, to provide $25,000 of funding to the Chamber of Commerce from the general fund. The motion failed due to tie. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted four (4) for and two (2) opposed, with Councilmembers Fields and Benham voting against, to move $25,000 of funding to the Chamber of Commerce from the CVB-Grant Funding to the Hotel Occupancy Tax funding being administered directly from the City. The motion carried. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Berry, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve ratifying the property tax revenue increase reflected in the budget. The motion carried. 7. Presentation, possible action, and discussion on approval of Ordinance 2013-3524, adopting the City of College Station 2013-2014 ad valorem tax rate of $0.425958 per $100 assessed valuation, the debt service portion being $0.193053 per $100 assessed valuation and the operations and maintenance portion being $0.232905 per $100 assessed valuation. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Nichols the City Council voted six (6) for and none (0) opposed, to approve Ordinance 2013- 3524, adopting the City of College Station 2013-2014 ad valorem tax rate of $0.425958 per $100 assessed valuation, the debt service portion being $0.193053 per $100 assessed valuation and the operations and maintenance portion being $0.232905 per $100 assessed valuation. The motion carried unanimously. 8. Presentation, possible action, and discussion on Ordinance 2013-3525, amending Chapter 11, Utilities” Section 5, “Solid Waste Collection Regulations”, of the Code of Ordinances of the City of College Station, Texas having the effect of raising rates for commercial solid waste services by fifteen percent (15%). MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve Ordinance 2013-3525, amending Chapter 11, Utilities” Section 5, “Solid Waste Collection Regulations”, of the Code of Ordinances of the City of College Station, Texas having the effect of raising rates for commercial solid waste services by fifteen percent (15%). The motion carried. 18 RM091213 Minutes Page 7 9. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 11:46 p.m. on Thursday, September 12, 2013. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 19 September 26, 2013 El 26 de septiembre de 2013 City Council Consent Agenda No. 2b Punto de Acuerdo en la Orden del Día del Consejo de la Ciudad 2013 General Election Judges Jueces para las Elecciones Generales de 2013 To (Para): Mayor and Council (El Alcalde y el Consejo) cc: Kathy Merrill, Interim City Manager (Gerente Interina de la Ciudad) From: Sherry Mashburn, City Secretary (Secretaria de la Ciudad) Agenda Caption (Resumen de la Agenda del Día): Presentation, possible action, and discussion regarding the approval of Election Judges for the November 5, 2013 General Election. Presentación, posible acción y diálogo con respecto a la aprobación de Jueces para las Elecciones Generales del 5 de noviembre de, 2013. Recommendation (Recomendación): Approve as presented to the City Council. Aprobar después de ser presentado al Consejo de la Ciudad. Summary (Resumen): Council approved an ILA with Brazos County on August 22, 2013. The Brazos County Clerk is designated as the Chief Election Official and as such is responsible for the securing of qualified individuals to serve as election judges for each polling place. El Consejo aprobó un Acuerdo Interlocal con el Condado de Brazos el 22 de agosto de 2013. El Oficial del Condado de Brazos será designado como el Oficial Encargado de las Elecciones y como tal es responsable de contratar a individuos calificados para que sirvan de jueces de las elecciones para cada centro de votaciones. Budget Summary (Resumen del Presupuesto): The cost for election judges is included in the total cost of the General Election, $35,000. El costo de contratar a jueces para las elecciones se incluye en el costo total de las Elecciones Generales, $35,000. Attachments (Documentos adjuntos): • List of Election Workers (Lista de empleados para las Elecciones) 20 WSKRS Location Judge Alt. Judge Clerk Clerk 1 Michael Bobiniski *R*Verna Ruth Mathis *D*Jimmy Mathis *D* 4W/1BL Millican Community PO Box 10834 243900 State Hwy 6 S 243900 State Hwy 6 S Center College Station, Tx 77842 Navasota, TX 77868 Navasota, TX 77868 979-777-6834 936-825-7151 936-825-7151 03,23 Connie Hooks *R*Harold Eaton *D*Martha Garcia Opersteny *D* 4W/1BL Siegert Center - Smetana 5797 Broach 2855 Eaton Lane 4168 Cypress Bryan, Tx 77808 Bryan, TX 77807 Bryan, TX 77803 979-997-6064 979-823-8806 823-4119 979-324-8024 4,18,79,43 Shirley Carter *D*Rachel Medina *D* 4W/3BL Galillee Baptist Church P.O. Box 4407 206 McCulloch Bryan, TX 77806 Bryan, TX 77803 2 979-676-1027 979-777-4376 5,48,60,61,37 Nora Lee Moore *R*Marilyn Moore *D*Marci Ward *D* 4W/1BL Zion Church of Kurten 7545 Welch 8300 Dilly Shaw Tap Road 3903 Old Hearne Road Bryan, Tx 77808 Bryan, TX 77808 Bryan, Tx 77803 1 979-204-6672 979-220-8400 979-218-2395 6 Frank Hilburn *R*Corbet Perkins *D*Nell Johnson *D* 4W/1BL Edge Community Center 2455 Megan Lane 16384 Macey Road Bryan, TX 77808 Hearne, TX 77859 1 979-823-4320 979-589-3773 979-589-2979 2013 General Election 21 7 Lola Peterson *R*Helen Wager *D*Nicolosa Rodriguez *D* 4W/1BL Reliance Community 7012 Wood Oak 1972 FM 2776 4297 Andert Center Bryan, Tx 77802 Bryan, TX 77808 Bryan, TX 77808 1 (979)-776-5589 /255-9836 979-589-2458 979-571-9442 979-218-3667 8 Thala Hooks *R*Jack Miller *D*Vincent Rosas *D*Katy Stewart *D* 4W/1BL Parkway Baptist Church 2801 Adrienne St 714 Williamson Dr.1705 Rosedale P.O. Box 4041 College Station, Tx 77845 Bryan, TX 77801 Bryan, TX 77803 Bryan, Tx 77805 1 (979)695-0406 / 574-5207 979-822-0150 979-775-2296 979-820-1048 9 Terri Stewart *R*Raul Castillo *D*Nikki Van Hightower *D*Warren Whiting *D* 6W/1BL Justice of the Peace Pct. 3 1555 Harris Dr 1515 Wolf Run 1515 Wolf Run 1407 Clement College Station, Tx 77845 College Station, TX 77840 College Station, TX 77840 College Station, TX 77840 1 979-690-2721 913-240-1022 979-575-6776 979-693-3348 11,21,22 Arthur Pinto *R*Lucy Smith *D*Rosemarie Swanson *D* 4W/2BL College Heights 3900 Derne Dr 3807 Ranger Dr.3604 Cavitt Assembly of God College Station, Tx 77845 Bryan, TX 77801 Bryan, TX 77801 2 979-446-1961 979-846-0008 979-574-8386 979-846-4504 12 Diana Davis *R*Margaret Elbich *D*Trish Burk *D*Susan Spears *D* 6W/2BL First Baptist Church 2321 Carter Creek Pkwy 707 Meadow Lane 201 Lee Avenue 4216 Maywood Bryan, Tx 77802 Bryan, TX 77802 College Station, TX 77840 Bryan, Tx 77801 1 (979)703-4509 / 573-8605 979-846-7142 979-764-1197 979-218-5755 13/52 Nori Hernandez *R*Princess Jones *D*Mary Alice Garcia *D* 4W/1BL Beacon Baptist Church 4901 Green Prairie Rd 1146 E. WJB Parkway 902 Mitchell College Station, Tx 77845 Bryan, X 77803 Bryan, TX 77802 22 1 979-268-0177 979-775-0653 979-676-6850 14/57 Jesse Ostiguin *D*Roel Villareal *D* 4W/3BL Bryan Ballroom 1101 Allen Forest 3514 Meadow Lark Circle Bryan, TX 77803 Bryan, TX 77808 2 979-324-7016 254-554-1902 15 Debbie Pipes *R*W. Paul Morano *D*Marie Stinnett *D* 4W/1BL Central Church of 2633 Trophy Dr 1215 Brookhollow 2300 Barak Lane Christ Bryan, Tx 77802 Bryan, TX 77802 Bryan, TX 77802 1 979-774-0728 979-823-8115 979-846-7601 16 Barry Clar *D*Minerva Davilla *D* 4W/3BL Brazos County Admin.P.O. Box 1405 Bldg Bryan, TX 77806 979-822-5526 979-820-4051 17 Murrey Bennett *R*Paul Peterson *D*Valentine Lopez *D* 4W/3BL Brazos County Health 4609 Park Haven Ct 4408 Sherwood St.203 S. Polk Dep.Bryan, Tx 77902 Bryan, TX 77803 Bryan, TX 77803 2 (979)774-0494 / 255-1972 979-778-0466 979-775-8253 19,30,47,46,77 Sunny Keelan *R*Lupe Ostiguin *D*Bobbie Newton *D* 4W/3BL Bryan United Pentecostal 3970 Arboleda Dr 605 Leonard Road 2306 Wilkes Church College Station, Tx 77845 Bryan, TX 77807 Bryan, TX 77803 2 979-703-5207 979-255-7047 979-778-1715 20 Boyd Cherry *R*Bobby Presley *D*Danny Yeager *D* 4W/1BL MSC-TAMU 3224 Pinyon Creek Rd 10995 Woodlands 1211 Haley Place Room 1400 Bryan, Tx 77807 College Station, TX 77845 College Station, TX 77845 23 2 979-775-4050 979-764-2415 979-777-8758 24,53,58 Raul Pendas *R* 4W/1BL College Station 1314 Garden Ln Fire Dept #6 Bryan, Tx 77802 1 703-4814 / (281)642-4535 25,62,64,81 Denise Ray *D*Bennie Jackson *D* 4W/1BL GW Williams 315 Moss 704 Dumas Tabernacle Bryan, Tx 77803 Bryan, Tx 77803 1 979-220-2529 979-822-0202 27,42,56 Clyde Goan *R*Robert Martinez *D*Barbara Dever *D* 4W/1BL Bright Light Baptist 236400 Tonkaway Ln oscar Chavarria *D*3905 Sierra Court Church College Station, Tx 77845 College Station, Tx 77845 Bryan, Tx 77802 1 979-776-8750 979-776-4837 979-776-6319 28,68 Hemrietta Littleton *R*Peggy Watson *D*Susan McGrail *D* 4W/0BL Peach Creek 18264 Wigeon Tr 3651 Old Barker Ranch Road 2716 Adrienne Circle Community Center College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77845 0 979-571-5172 936-825-2314 979-693-6842 979-229-6914 29 Mason Newton *R*Ruby Ellis *D*Jimmy Restivo *D* 4W/1BL Pct. 4 Vol. Fire Station 5793 Los Robles 7512 Raymond Stotzer Parkway P.O. Box 9121 Brushy College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77842 979-268-3007 979-691-6348 979-846-2415 31 Al Postelwait *R*Jean Cangelose *D*Rosa Garcia *D*Carol Davis-Rios *D* 4W/2BL Larry J. Ringer Library 5013 Commonwealth Ct 2911 Jennifer 2813 Rayado 2908 Pueblo Court S College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77845 College Station, TX 77845 24 1 979-218-8884 979-696-3269 979-694-8691 979-204-4624 979-676-2469 33/74/49/72 Andre Steen *D*Lucy Peterson *D* 4W/1BL Lincoln Center 309 Holleman 1200 Detroit St. College Station, TX 77840 College Station, Tx 77840 1 979-696-2581 979-693-0555 34 Gary Thomas *R*Joe Callaway *D*Delores Turincio *D* 4W/1BL CS City Hall 336 Landsburg Ln 1003 Puryear 819 Krenek Tap Road #1604 Training Room College Station, Tx 77845 College Station, Tx 77840 College Station, Tx 77840 1 979-485-8902 979-696-3240 979-764-8117 35 Roland Brauer *R*Charles Fraser *D*Faye Daily *D* 4W/1BL CS ISD Admin. Bldg.1625 Harpes Ferry 1205 Hawk Tree 1213 Arizona College Station, Tx 77845 College Station, TX 77845 College Station, TX 77840 1 979-690-6267 979-695-1347 979-204-1494 36 Ed Biskup *R*Oscar Chavarria *D*Helen Chavarria *D* 4W/1BL Fellowship Freewill 338 Landsburg Ln 2317 Oxford St.2317 Oxford St. Baptist Church College Station, Tx 77845 Bryan, TX Bryan, TX 2 (979)694-7950 / 739-4778 979-822-4133 979-777-6168 979-822-4133 979-777-5168 38 Barbara Cooper *D*George Bell *D* 4W/1BL Castle Heights Baptist 4480 Carrabba Road 503 W. 17th St. Church Bryan, TX 77803 Bryan, Tx 77803 1 979-778-9944 979-779-3475 39 Bill Edison *R*Gene Charleton *D*Angelita Alonzo *D*James Campbell *D* 6W/2BL St. Francis Episcopal 4194 Koppe Bridge Rd 1611 Treehouse Trail 2311 Carter Creek Parkway 2701 Kent Dr. #15 Church College Station, Tx 77845 College Station, TX 77845 Bryan, TX 77802 Bryan, TX 77802 25 1 690-9306 / (713)416-6906 979-229-2716 979-694-9285 979-775-2917 979-218-1090 40 Peter Grandjean *R*Paul Parrish *D*Linda Parrish *D*Treva Rose *D* 6W/1BL Aldersgate Methodist 417 Rocking Spring Ct 2604 Faulkner 2604 Faulkner 3000 Christopher Church College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77845 Bryan, Tx 77803 0 979-690-1847 979-696-6026 979-696-6026 979-676-1087 41, 59 Dixie Tracy *R*Brian Bochner *D*Judy Bochner *D*Karen Gilley *D* 6W/1BL Christ United Methodist 1999 Olden Ln 5111 Bellerive 5111 Bellerive 4710 Nantucket Church College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77845 College Station, Tx 77845 0 979-224-2910 979-690-7944 979-690-7944 979-690-0458 45,78,44 Donald Tracy *R*Lynn Krueger *D*Irene Buentello *D* 4W/1BL Arena Hall 605 Ethel Blvd.1602 S. College St. #45 Bryan, Tx 77802 Bryan, TX 77802 1 979-450-6755 832-513-9166 63,26 Marla Calvin *R*Barry Bauerschlag *D*Marilyn Milton *D*Kenny Johnson *D* 6W/3BL Brazos Center 21211 Fountain Dr 4515 Meadowbrook 3807 Ravenwood 202 Hearthstone Bryan, Tx 77801 Bryan, Tx 77802 Bryan, TX 77802 College Station, TX 77840 2 979-324-8060 979-774-5318 979-774-4267 979-846-1990 65,2,50,51,71,32,82,83,69 Patricia Lasiter *R*Tina Hanna *D*Felice Longnecker *D*Verda Beasley *D* 6W/1BL Wellborn Community Ctr 4404 Capstone 1707 Serval 4603 Midsummer Lane P.O. Box 167 Wellborn Road College Station, Tx 77845 College Station, Tx 77840 College Station, Tx 77845 Wellborn, TX 77881 979-690-4097 979-691-5463 979-690-0553 979-436-1479 70, 67 Marvin Emshoff *R*Ann Weaver Hart *D*Kathryn Nemec *D* 4W/1BL Mary Branch 2514 Bristol 907 W. 26th St.2623 Trophy Elementary Bryan, Tx 77802 Bryan, Tx 77803 Bryan, TX 77802 26 1 979-820-1629 979-739-7610 979-775-8701 979-731-8204 80,10 Doris Milam *R*Terri Miller *D*Irene Erion *D*Wayne Sadberry *D* 6W/2BL Living Hope Baptist 15511 S Texas Ave 15609 Wood Brook 2101 Barak Lane #8 808 E. 22nd St. Church College Station, Tx 77840 College Station, Tx 77845 Bryan, TX 77802 Bryan, Tx 77803 2 979-219-1088 979-777-1782 979-774-7055 979-775-9013 CITY POLLING PLACES BILINGUAL 27 September 26, 2013 Consent Agenda Item No. 2c Approval of Extension of Closing Date for Sale of First Street Property To: Kathy Merrill, Interim City Manager From: Randall Heye, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion to approve extending the closing date for the sale of the First Street Property to Asset Plus Realty Corporation. Relationship to Strategic Goals: Diverse growing economy Staff Recommendation: Staff recommends that Council approve extending the closing date for the sale of the First Street Property to Asset Plus Realty Corporation (Asset Plus) to no later than December 2, 2013. Summary: On February 14, 2013 City Council entered into a Purchase & Sale Agreement with the Research Valley Partnership (RVP) to convey the First Street Property to Asset Plus for development pursuant to an economic development agreement with the City. Under the City’s Purchase & Sale Agreement with the RVP, the closing for the sale of the property “shall be held at the title company selected by Seller within forty-five (45) calendar days from the date of this Agreement . . . or at such time and date as Seller and Buyer may agree upon so as to facilitate the sale of the Property to Asset Plus.” Under the original Purchase & Sale Agreement between the RVP and Asset Plus, Asset Plus was entitled to a 120-day Feasibility Period and a 30-day extension of that period. The extension was initiated and was scheduled to end July 22. Asset Plus then requested and the RVP agreed to amend their Purchase & Sale Agreement to provide Asset Plus an additional 60-day extension of their Feasibility Period with an October 15 closing date. Now Asset Plus has requested a second extension of the Feasibility Period to end November 1, with a final closing date no later than December 2. As a result, the sale of the property will not occur within the provisions provided under the City’s existing contract with the RVP. Council’s action to approve the extension of the closing date to no later than December 2, 2013 will accommodate the second extension approved between the RVP and Asset Plus. Budget & Financial Summary: None Reviewed and Approved by Legal: Yes Attachments: None 28 September 26, 2013 Consent Agenda Item No. 2d Ratification of Roadway Striping And Markings Service Contracts To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion regarding ratification of contract award #13-361 and #13-407 to N-Line Traffic Maintenance for the installation of traffic pavement markings. Relationship to Strategic Goals: 1. Core Services and Infrastructure 2. Improving Transportation Recommendation(s): Staff recommends ratifying contracts #13-361 and #13-407 to N- Line Traffic Maintenance for the installation of traffic pavement markings. Summary: A contract for striping and markings services was awarded to Highway Technologies of Austin, and approved by City Council November 8, 2012. Highway Technologies declared bankruptcy earlier this summer. Fortunately, Highway Technologies did not leave any projects partially complete. Due to concerns over safety, staff felt that Texas Avenue needed new pavement markings this summer. Without a pavement markings contractor under contract, staff solicited quotes from contactors in late July. Staff received two quotes to complete Texas Avenue markings which were partially installed by TXDOT; DIJ Construction of Bertram, Texas in the amount of $57,130.00 and N-Line Traffic Maintenance of Bryan, Texas in the amount $36,900.00. In late August a surface treatment was installed along Southwest Parkway in an effort to preserve the integrity of the pavement and base material. Similar to the situation on Texas Avenue, staff felt that the lack of pavement markings along Southwest Parkway between Texas Avenue and Earl Rudder Freeway created a safety issue. Therefore, staff requested a proposal from N-Line Traffic Maintenance to install pavement markings along Southwest Parkway. The second contract awarded to N-Line Traffic Maintenance was for $27,367.50. Staff did not receive any other proposals for the markings on Southwest Parkway. Although individually, each contract is within the approval authority of the City Manager, the amount of the two contracts combined exceeds that approval authority. Therefore, staff is requesting ratification of these two contracts. Staff is currently working with the City of Bryan to release a joint invitation to bid for the annual installation of pavement markings. Budget & Financial Summary: Funds are available in the Public Works Traffic Division Operation and Maintenance Funds. Reviewed and Approved by Legal: Yes Attachments: 1. Construction Contracts are on file in the City Secretary’s Office. 29 September 26, 2013 Consent Agenda Item No. 2e Resolution to Set Public Hearing on Impact Fee Update To: Kathleen Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding a Resolution setting a public hearing to update the 92-01 Graham Road Sewer Line, 07-01 Spring Creek Sewer Line, 97-02B Alum Creek Sewer Line, 99-01 Harley Water Line, and 03-02 Steeplechase Sewer Line Impact Fees. Relationship to Strategic Goals: Core Services and Infrastructure, and a Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission acting as the Impact Fee Advisory Committee considered this item at their September 19th meeting and recommended approval of the resolution. Summary: The City Council of College Station Ordinance Chapter 15, Impact Fees, designates the Planning and Zoning Commission as the Advisory Committee for review, advisement, and monitoring of the any proposed and exiting impact fees. In accordance with Local Government Code 395.047, 395.049, and 395.052, the Advisory Committee met on September 19th and confirmed the need to update the City’s current impact fees, and requests City Council to set a public hearing. The public hearing is to consider the update report at the November 14th Council Meeting. Budget & Financial Summary: N/A Reviewed and Approved by Legal: Yes Attachments: 1. Resolution 30 31 September 26, 2013 Consent Agenda Item No. 2f Impact Fees Semi-Annual Report To: Kathleen Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion on Semi-Annual Report for Impact Fees 92-01, 97-01, 97-02B, 99-01, and 03-02. Relationship to Strategic Goals: Core Services and Infrastructure, and a Diverse Growing Economy Recommendation(s): At their meeting on September 5th, the Planning and Zoning Commission unanimously recommended acceptance of the report. Staff also recommends Council acknowledge and accept the Semi-Annual Report – No Further Action is Required at this time. Summary: The attached Impact Fee Semi-Annual Report is provided to the City Council in accordance with the Texas Local Government Code Chapter 395.058. In short, the City of College Station currently has five impact fee areas where all associated utility construction is complete. All five of the impact fees were updated by Council in accordance with State Law in either 2008 or 2009. A previous report showed changes in the projected densities in several of the Impact Fee areas related to the Land Uses adopted with the Comprehensive Plan. An update to incorporate these changes had been in progress but needed to consider the Water and Wastewater Master Plans that were under development, as well as, a City Wide Impact Fee Study that was underway. The update report has now been completed and is on schedule to be presented at the City Council Meeting on November 14th upon recommendation from the Impact Fee Advisory Committee. The Planning and Zoning Commission serves as the Impact Fee Advisory Committee per the City of College Station Code of Ordinances Chapter 15: Impact Fees. On September 5, 2013 the Advisory Committee discussed and unanimously recommended support of the Semi-Annual Report. It is now being forwarded to Council for your status update. Budget & Financial Summary: N/A Attachments: 1. 08/05/13 Impact Fee Semi-Annual Report 2. Fee Area Map 3. Land Use Map 32 1101 Texas Avenue South, P.O. Box 9960 College Station, Texas 77842 Phone 979.764.3570 / Fax 979.764.3496 MEMORANDUM DATE: September 5, 2013 TO: Planning and Zoning Commission FROM: Carol Cotter, P.E., Sr. Asst. City Engineer SUBJECT: Semi-Annual Report – Impact Fees 92-01, 97-01, 97-02B, 99-01, 03-02 Local Government Code requires semi-annual reporting in order to monitor the progress of impact fees and to determine when and update to the fee study is necessary. An update was recommended and is currently under way. There have been no major changes over the last reporting period. Staff recommends that the Advisory Committee forward this report to City Council for their status update. The City of College Station Ordinance Chapter 15, Impact Fees, designates the Planning and Zoning Commission as the Advisory Committee for review, advisement, and monitoring of proposed and existing impact fees. More specifically, the Advisory Committee is established to: 1. Advise and assist the City in adopting Land Use assumptions. 2. Review the Capital Improvements Plan and file written comments. 3. Monitor and evaluate implementation of the Capital Improvements Plan. 4. File semi-annual reports with respect to the progress of the Capital Improvements Plan. 5. Advise the City Council of the need to update or revise the Land Use Assumptions, Capital Improvements Plan, and Impact Fees. Currently the City of College Station has five impact fees in existence of which all associated construction is complete. All five of the impact fees underwent a 5-Year Update in either 2008 or 2009 (as noted below) in accordance with State Law. The following is a current status report for each of the five impact fees. (To facilitate review data changes from previous 6 months are presented in bold font.): 33 This fee was initially implemented in 1992 at $152.18 /LUE and was revised in 1996 to $289.77/LUE after approval of updated Land use Assumptions and Capital Improvements Plan (CIP), revised again to the $232.04/LUE in 2000 and to the current amount in April of 2008. The CIP consists of three phases originally estimated at $543,000 which have all been completed at a combined cost of $473,518.72. Fees collected over the last 6 months are $2,528.56 for total amount of $327,611.11 (per Account #250-0000-287.51-13). The remaining amount eligible for collection is about $14,102. The total amount to be recovered through impact fees is anticipated at 72% of original construction cost. 92-01 Sanitary Sewer ( Graham Road ) ( 508 ac. ) __ $316.07/LUE This fee was implemented in December 1997 at $349.55/LUE and was revised to the current amount in April of 2008. The CIP consists of Phase I (east of Hwy 6 ) and Phase II (west of Hwy 6 ). Phase I estimated to cost $1,000,000 was completed in 1999 at a cost of $631,214.59. Phase II was estimated to cost $1,350,000 and was completed at a cost of $813,752.00. The total actual cost was $1,444,966.59. Fees collected over the last 6 months are $8,953.49 for total amount of $587,215.33 (per Acct #251-0000-287.51-13). The remaining amount eligible for collection is about $172,239. The total amount to be recovered through impact fees is anticipated at 52% of original construction cost. 97-01 Sanitary Sewer ( Spring Creek – Pebble Hills) ( 2000 ac.) $98.39/LUE This fee was implemented in December 1997 at 243.38/LUE and was revised to the current amount in April of 2008. The CIP consisted of running a 15" sanitary sewer line from the south end of the College Station Business Park westerly along Alum Creek to the east ROW of Highway 6. The project was estimated to cost $390,000 and was completed in 1999 at a cost of $214,270.87. Fees collected over the last 6 months are $178.26 for total amount of $22,425.17 (per Acct #252- 0000-287.51-13). The remaining amount eligible for collection is about $181,358. The total amount to be recovered through impact fees is anticipated at 95% of original construction cost. 97-02B Sanitary Sewer ( Alum Creek – Nantucket) ( 608 ac. ) $59.42/LUE This fee was implemented in April 1999 at $550.00/LUE and was revised to the current amount in April of 2008. The CIP consists of running an 18" water line south along the east ROW of Highway 6 approximately 4800'. The line was estimated to cost $312,000 (the impact fee is based on an 8" line @ $165,000 ). A 2400' section of the 18" line was constructed in 1999 from the south end at a total cost of $342,977.73. Fees collected over the last 6 months are $0.00 for total amount of $64,740.88 (per Acct #240-0000-287.51-13). The remaining amount eligible for collection is about $246,372. The total amount to be recovered through impact fees is anticipated at 91% of original construction cost. 99-01 Water ( Harley )( 158 ac. ) $769.91/LUE 34 This fee was initially implemented in June 2003 at $300.00/LUE and was revised to the current amount in May of 2009. This CIP was constructed in two phases of sanitary sewer line construction in compliance with the proposed construction in the original report establishing the fee. Phase one crossed Wellborn Road and terminated at Old Wellborn Road consisting of 2,347 linear feet of 18 inch sewer line with a construction cost of $296,642. Phase two was completed in 2006 and continued the line along Old Wellborn Road and terminated across RPR West. Phase two consisted of 6,281 linear feet of 12 inch line and 2,062 linear feet of 18 inch line for a construction cost of $529,088 and a land cost of $87,133. The design cost for the combined phases was $148,023. The total actual cost was $1,091,886 which was less than the original report estimated at $1,596,137. Fees collected over the last 6 months are $37,562.70 for total amount of $137,582.44 (per Acct #253-0000-287.51-13). The remaining amount eligible for collection is about $660,438. The total amount to be recovered through impact fees is anticipated at 72% of original construction cost. 03-02 Sanitary Sewer ( Steeplechase ) ( 715 ac. ) $357.74/LUE A previous report showed changes in the projected densities in several of the Impact Fee areas related to the Land Uses adopted with the Comprehensive Land Use Plan in 2009. As presented in the Table below, the densities expected with the Land Use Plan adopted in 2009 are significantly different in several of the Impact Fee Areas. An update to incorporate these changes had been in progress but needed to consider the Water and Wastewater Master Plans that were under development, as well as, a City Wide Impact Fee Study that was underway. With the completion of both projects, the update is now proceeding and will be presented in the coming months. Impact Fee Area Effective Buildout LUE Current Impact Fee Rate Anticipated Buildout LUE LUE Adjustment Remaining Capital Investment to Recoup 92-01 Graham 1551 $ 316.07 1775 + 224 $ 14,000 97-01 Spring Creek 4425 $ 98.39 8384 + 3959 $172,000 97-02B Alum 3232 $ 59.42 2139 - 1093 $181,000 99-01 Harley 450 $ 769.91 440 - 10 $246,000 03-02 Steeplechase 2838 $ 357.74 7816 + 4987 $660,000 Total $1,273,000 Attachments Land Use at Adoption Map per Impact Fee Area : Impact Fee Service Areas Map Current Land Use Map per Impact Fee Area 35 36 37 38 39 40 41 Effective Land Use Current Land Use Density LUE/Acre 1.00 1.62 (1.87) 2.10 (2.33) 2.87 (3.01) 1.00 13.6 3.77 (4.55) 4.07 (5.55) 0.00 13.00 0.4 4.5 0.00 *(#) indicates LUE for Water Impact Fee Area and only applies to the 99-01 Harley Impact Fee Area. Density LUE/Acre 0.00 1.00 0.20 6.59 4.19 (8.0) 4.52 (20) 4.07 (5.5) 3.77 (4.55) 1.62 (2.0) 2.00 0.00 0.20 42 September 26, 2013 Consent Agenda Item No. 2g Aggieland Humane Society Animal Shelter Services Agreement To: Kathy Merrill, Interim City Manager From: Jeffrey Capps, Chief of Police Agenda Caption: Presentation, possible action and discussion regarding an animal sheltering services agreement. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of the agreement. Summary: The City of College Station and the Brazos Animal Shelter entered into an inter-local agreement in March 2011 for animal sheltering services. Since then, the name of the shelter has changed to Aggieland Humane Society Inc. and the leadership of the organization has changed as well. The original March 2011 shelter agreement has been modified to be more consistent with current practices of both entities. Budget & Financial Summary: The City and the Humane Society have negotiated the FY14 funding level based upon historical and anticipated demand for services. Proposed costs for FY14 are $194,939. Costs for the initial year of the agreement are delineated in the agreement and costs in all subsequent years will be established through resolution. Funds are available and budgeted in the General Fund within the Police Department budget. Payments for sheltering services are made to the shelter in equal installments on a monthly basis. Reviewed and approved by Legal: Yes Attachments: • Animal Shelter Services Agreement 43 CONTRACT AGREEMENT ROUTING FORM i CITY o CAIJ GE STATION Home ofTerasAeSMUniversiq CONTRACT lyUI PROJECT BID RFP Contract Description Aggieland Humane Society Animal Sheltering Services Project Name Animal Sheltering Services Name of Contractor Aggieland Humane Society CONTRACT TOTAL VALUE 194939 Grant Funded Yes No If yes what is the grant number0 Debarment Check Yes No NA Davis Bacon Wages Used 7 Yes r7 No L7 NA Section 3 Plan Inc Yes No NA Buy America Required M Yes 0 No7j NA Transparency Report Yes E No E NA NEW CONTRACT 0 RENEWAL F CHANGE ORDER OTHER BUDGETARY AND FINANCIAL INFORMATION Include number of bids solicited number of bids received funding source budget vs actual cost summary tabulation The City and the H Society have negotiated the FY14 funding level based upon historical and anticipated demand for services Proposed costs for FY14 are 194939 Funds are available and budgeted in the General Fund within the Police Department budget Payments for sheltering services are made to the shelter in equal installments on a monthly basis If required CRC Approval Date Council Approval Date 9 Agenda Item No Section to be completed by Risk and Purchasing Only Insurance Certificates Performance Bond e Payment Bond 0 SIGNATURES R CODAMENDING APPROVAL DEP NT D CONTRACT TE P L AL ARTME T DAT q EXECUTI E DI TO USINESS SERVICES DATE APPROVED EXECUTED CITY MANAGER DATE MAYOR ifapplicable DATE CITY SECRETARY if applicable DATE Originals sent to CSO on Scanned into Laserfiche on Originals sent to Fiscal on 44 September 26 2013 Consent Agenda Aggieland Humane Society Animal Shelter Services Agreement To Kathy Merrill Interim City Manager From Jeffrey Capps Chief of Police Agenda Caption Presentation possible action and discussion regarding an animal sheltering services agreement Relationship to Strategic Goals Core Services and Infrastructure Recommendation s Staff recommends approval of the agreement Summary The City of College Station and the Brazos Animal Shelter entered into an inter local agreement in March 2011 for animal sheltering services Since then the name of the shelter has changed to Aggieland Humane Society Inc and the leadership of the organization has changed as well The original March 2011 shelter agreement has been modified to be more consistent with current practices of both entities Budget Financial Summary The City and the Humane Society have negotiated the FY14 funding level based upon historical and anticipated demand for services Proposed costs for FY14 are 194939 Costs for the initial year of the agreement are delineated in the agreement and costs in all subsequent years will be established through resolution Funds are available and budgeted in the General Fund within the Police Department budget Payments for sheltering services are made to the shelter in equal installments on a monthly basis Reviewed and approved by Legal Yes Attachments Animal Shelter Services Agreement 45 AGREEMENT FOR ANIMAL SHELTER SERVICES PROVIDED BY AGGIELAND HUMANE SOCIETY INC THE STATE OF TEXAS COUNTY OF BRAZOS This Agreement is made this tkday of 2013 by and between Aggieland Humane Society Inc a Texas non profit corporation formerly Brazos Animal Shelter Inc herein referred to as the Shelter and the City of College Station Texas a Texas home rule municipality herein referred to as the City Whereas the SHELTER operates an animal shelter facility located at 5359 Leonard Road Bryan in Brazos County Texas to house stray unwanted or abandoned animals and Whereas the CITY has need of a facility to house animals it takes possession of throughout the CITY pursuant to City Ordinance after such animals have been abandoned seized or are considered strays as defined by the Citys animal control ordinance and Whereas the CITY desires to have the SHELTER perform such other animal services including the collection administration andor accounting of certain monies associated with impoundment boarding and licensing of CITY animals as set forth herein and Whereas the SHELTER and the CITY have agreed to the execution of this Agreement for the purpose of the SHELTER providing such services now therefore KNOW ALL MEN BY THESE PRESENTS that for and in consideration of the mutual covenants herein expressed the receipt and sufficiency of which is hereby acknowledged the parties agree as follows ARTICLE ONE DEFINITIONS The Parties agree that the following definitions shall apply to this Agreement 11 Animals shall mean domestic animals such as dogs cats and domesticated rabbits non indigenous reptiles and shall exclude birds fowls and livestock as defined herein 12 Annual Payment shall mean the annual amount CITY pays SHELTER for SHELTERs services pursuant to the terms of this Agreement 13 Birds and Fowls shall be defined as an animal belonging to the class of Aves including members of the parrot family and all game birds including but not limited to dove quail duck goose pigeon cardinal blue jay robin sparrow blackbird and crow Contract No It6 Animal Shelter Services Aggieland Humane Society Page I of 10 46 14 City Ordinance shall refer to Chapter 2 of the City of College Station Code of Ordinances as same may from time to time be amended 15 City Licensing Program shall mean the City program of licensing dogs and cats in accordance with City Ordinance and Chapter 826 Texas Health and Safety Code 16 Facility shall mean the facility used by SHELTER in providing shelter and other services for CITY pursuant to this Agreement currently located at 5359 Leonard Road Bryan Texas 17 Livestock shall be as set forth in the Texas Agriculture Code Section 10033 and shall include cattle horses mules asses sheep goats and hogs and shall also include bison swine and other equine poultry wild rabbits exotic animals or domestic game birds ARTICLE TWO IMPOUNDMENT 21 Facility The SHELTER represents that its Facility may house and process animals for CITY in a manner for SHELTER to meet its obligations herein as well as meets applicable legal requirements for animal shelters including all rules and regulations pursuant to Chapter 823 Texas Health and Safety Code 22 Impoundment The SHELTER agrees that it will accept all animals brought to its Facility by CITY Such animals shall be impounded under the exclusive control and custody of the SHELTER for periods of time as required by Title 10 Texas Health and Safety Code and the CITY Ordinance except as hereinafter set forth The SHELTER shall be considered the designated caretaker of a stray impounded or surrendered animal immediately upon intake at the SHELTER Prior to delivery to the SHELTER the CITY shall scan for micro chips or search for a CITY license and use all reasonable diligence to notify the licensed owner if any The CITY shall take all injured animals that are licensed and tagged in accordance with the CITY licensing program to a veterinarian or animal clinic during SHELTER non business hours for treatment in accordance with City Ordinance The CITY shall not accept a surrender of ownership of an animal by its owner at the Facility except through and at the SHELTER 23 Hold Period Every animal delivered to the Facility by the CITY shall become the sole and exclusive property of the SHELTER to process in accordance with this Agreement including in accordance with the CITY ordinance regarding impoundment and redemption The CITY agrees that the passage of three 3 working days beginning from the date of delivery to the SHELTER of every impounded stray animal is the Redemption Period Neither the CITY nor any agency nor agent of the CITY shall have any claim or right to any animal not claimed and redeemed during the Redemption Period 24 Care The SHELTER agrees and represents that it will provide reasonable and appropriate care for all animals delivered to the Facility by the CITY This includes adequate shelter food water and all other humane treatment Contract No Animal Shelter Services Aggieland Humane Society Page 2 of 10 47 ARTICLE THREE ANIMAL DISPOSITION 31 Disposition Policy The SHELTER shall have the undisputed right consistent with the CITY Ordinance Title 10 Texas Health and Safety Code and this Agreement to dispose of every animal given into its custody in accordance with the following policy a To return the animal to its former owner if possible b To place unclaimed animals in the care custody and control of new owners or C To humanely destroy animals which are not claimed by owners The SHELTER shall have the sole and exclusive right to determine the responsibility of persons offering to become the owners of unclaimed animals and the suitability of the home offered and shall have the sole and exclusive right to accept or reject such applicants for unclaimed animals Pursuant to the terms of this Agreement the SHELTER shall have the sole and exclusive right to determine if and when animals are to be placed in a new home or destroyed but agrees to make a good faith attempt to place animals prior to destroying them Notwithstanding the foregoing the SHELTER shall have the right to humanely destroy any animal impounded that is found to be physically suffering injured or have a communicable disease prior to the end of the Redemption Period 32 Impoundment Boarding and Adoption The SHELTER agrees in accordance with Paragraph 31 of this Agreement that if the owner of an impounded animal shall claim the animal prior to the Redemption Period the SHELTER shall collect from the owner the then current impoundment fee together with the cost of board at the then current rate per animal so impounded Further the SHELTER shall require the owner of every impounded animal to pay all applicable fees including licensing and vaccination fees of an impounded animal which has not been inoculated and licensed as appropriate The SHELTER shall set in its sole discretion all fees if any it charges to the public for an animal adoption ARTICLE FOUR COLLECTION OF FEES 41 Enforcing Agency CITY herein designates SHELTER and SHELTER herein agrees to serve as the enforcing agency on behalf of the CITY for purposes set forth in this Agreement Specifically SHELTER agrees that it will act on CITYs behalf by charging collecting and accounting for those fees it receives pursuant to City Ordinance including licensing fees impoundment fees and boarding fees 42 Disposition of Funds The CITY hereby assigns to the SHELTER those fees collected for the registration of dogs and cats within Brazos County commonly referred to as license fees as well as impoundment fees and boarding fees Contract No Animal Shelter Services Aggieland Humane Society Page 3 of 10 48 ARTICLE FIVE COST OF SERVICES AND FEES 51 Cost For the first CITY fiscal year this Agreement is in effect the CITY agrees to pay and the SHELTER agrees to accept as compensation for the services it renders an Annual Payment amount of ONE HUNDRED NINETY FOUR THOUSAND NINE HUNDRED THIRTY NINE DOLLARS 194939 The Annual Payment amount shall be adjusted annually as set forth below for each year this Agreement is in effect for services to be performed hereunder 52 Billing The SHELTER agrees to bill the CITY the Annual Payment amount in twelve 12 equal monthly installments CITY agrees to pay such bill pursuant to the Texas Prompt Payment Act 53 Annual Adjustment By May 31 of each year this Agreement is in effect both parties agree to meet to determine the Annual Payment amount for the upcoming CITY fiscal year Such amount shall be calculated by taking into consideration the reasonably anticipated annual costs for the SHELTER to perform its services hereunder at the Facility the reasonably anticipated annual amount of licensing fees the SHELTER expects to receive on behalf of the CITY and other fees the shelter collects that offset operating expenses attributed to CITY In determining the reasonably anticipated annual costs for the SHELTER to perform its services hereunder the actual total costs of such services to the proportionate care costs for animals the SHELTER processes on behalf of the CITY shall be taken into consideration The CITY agrees to adopt by resolution the new mutually agreed upon Annual Payment amount for each year this Agreement is in effect In addition to the Annual Payment amount there may be such additional charges assessed to the CITY for services performed by SHELTER hereunder and as may from time to time be mutually agreed upon in writing 54 Livestock Birds and Fowl The CITY agrees that the responsibility for seizing securing housing and disposing of livestock belongs to the sheriffs department of Brazos County Texas In the event for any reason the CITY delivers livestock to the SHELTER which was seized in its jurisdiction by the duly appointed agents of the CITY the SHELTER shall be paid for actual expenses it incurs to feed house transport and dispose of such livestock in addition to any other amounts under this Agreement In the event for any reason the CITY delivers birds or fowl to the SHELTER which was seized in its jurisdiction by the duly appointed agents of the CITY the SHELTER shall be paid for actual expenses it incurs to feed house transport and dispose of such birds and fowl in addition to any other amounts under this Agreement SHELTER agrees to abide by all applicable law in processing livestock birds and fowl hereunder 55 Report a The SHELTER agrees to provide to the CITY on or before the 20th day following each month during the term of this Agreement a report setting forth the following Contract No Animal Shelter Services Aggieland Humane Society Page 4 of 10 49 information for each animal delivered by the CITY to the Facility i date delivered to the SHELTER ii source of delivery name of animal control officer iii type of animal cat dog or other iv duration of stay at the SHELTER for each animal delivered by the CITY v reason for impoundment if not a stray and vi total number of animals delivered to the SHELTER b The SHELTER will also provide to the CITY a report of any livestock birds and fowl delivered by the CITY to the Facility setting forth i the date of delivery ii the source of delivery name of animal control officer iii the reason for delivery iv the type of livestock bird or fowl and v any expenses incurred to date 56 Financial Records and Audit SHELTER agrees to conduct an audit on an annual basis using an outside agency to perform same and agrees to provide CITY a copy of such audit as soon as it is available The SHELTERs financial monthly reports will be provided to the City Manager of the CITY on a monthly basis CITY reserves the right to conduct its own audit of the records of the SHELTER at any time it deems necessary ARTICLE SIX RABIES OBSERVATION The SHELTER agrees to accept from the CITY animals for rabies observation Such animals delivered for rabies observation shall be isolated for a period of not less than ten 10 days or in the case of a wild stray or owner surrendered animal three 3 days if the SHELTER in its sole discretion decides to destroy the animal and send it to the Texas Department of State Health Services for rabies testing The SHELTER shall be responsible for the processing storage and delivery for testing of animal carcasses and diagnostic fees for suspected rabies animals The SHELTER shall make available to the CITY upon request information about the disposition of any rabies suspected animal ARTICLE SEVEN LEGAL HOLDS In the event an animal or livestock is being held by the SHELTER as a result of a cruelty seizure criminal prosecution or other legal hold by the CITY the CITY shall reimburse the SHELTER for any veterinarian invoices and medical bills incurred by the SHELTER until the Court awards the animal or livestock to the SHELTER orders it destroyed or orders it returned to its owner The CITY shall not be liable for these costs in the event the Court orders the animal or livestock owner to pay such costs and the same are paid within sixty 60 days of Contract No Animal Shelter Services Aggieland Humane Society Page 5 of 10 50 such order If the fees are not paid by the animal or livestock owner after sixty 60 days the CITY shall be liable for those fees and shall remit the same upon invoice by the SHELTER In such instance the SHELTER confers upon the CITY all rights and remedies it may have by law or equity to recover such fees and costs from the owner ARTICLE EIGHT CITY REPRESENTATIONS AND OBLIGATIONS The CITY represents to the SHELTER that the CITY Ordinance provides for the vaccination and licensing of animals under appropriate circumstances impounding of animals running at large and the regulation of the sale of animals and that while this Agreement is in effect such CITY Ordinance will be continued in force provided however that such CITY Ordinance may be modified from time to time as the CITY deems appropriate ARTICLE NINE SHELTER REPRESENTATIONS AND OBLIGATIONS 91 Hours of Operation The SHELTER will keep its Facility open to the public for not less than three 3 hours per day on weekdays and not less than three 3 hours on Saturday except holidays for the purpose of giving owners ample opportunity to redeem their impounded animals 92 Nondiscrimination The SHELTER covenants and agrees that in connection with the performance of the Agreement it will not discriminate against any individual with respect to adoption of animals compensation terms or privileges of employment by reason of such individuals race color religion gender national origin or handicap except as exempted by bona fide occupational qualification and bona fide criteria for adoption 93 Use of CITY funds SHELTER agrees that any monies it collects on behalf of CITY pursuant to the terms of this Agreement shall be handled in accordance with applicable law including Sections 826031 and 836033 Texas Health and Safety Code ARTICLE TEN INSURANCE SHELTER shall at all times relevant to the fulfillment of this Agreement have keep and maintain insurance covering general liability workers compensation if required by State law and automobile liability in the following amounts 101a Workers Compensation insurance shall be at statutory limits including employers liability coverage at minimum limits of 50000000 each accident 101b The General Liability insurance shall have a minimum combined single limit for bodily injury personal injury and property damage of 100000000 per occurrence Contract No Animal Shelter Services Aggieland Humane Society Page 6 of 10 51 101c Automobile Liability insurance shall be continuously held with limits for bodily injury and for property damage of not less than 100000000 on all self propelled vehicles used in connection with the SHELTER operation whether owned non owned or hired All insurance policies shall be subject to the examination and approval of CITY as to the adequacy of form content form of protection and insurance company The SHELTER shall furnish to CITYs Risk Manager for the City of College Stations files certificates or copies of the policies plainly and clearly evidencing such insurance prior to commencing any activities set forth in this Agreement and thereafter new certificates or policies prior to the expiration date of any prior certificate or policy throughout the term of this Agreement ARTICLE ELEVEN INDEMNIFICATION 111 Indemnification by SHELTER The SHELTER agrees to indemnify and hold harmless the CITY against all claims damages or causes of action which might arise as a result of acts omissions or negligence of SHELTER its employees or its agents arising out of SHELTERs obligations under this Agreement 112 Indemnification by CITY The CITY agrees to the extent allowed by law to indemnify and hold harmless the SHELTER from any and all claims damages or causes of action which arise as a result of acts omissions or negligence of the CITY its employees or its agents arising of the CITYs obligations under this Agreement ARTICLE TWELVE CONTRACT TERM This Agreement shall be for a term of Five 5 years commencing as of the date of approval by the governing bodies of both parties and shall be automatically renewed for one additional Five 5 year term unless one party gives the other at least one hundred eighty 180 days advance written notice Either party may cancel this Agreement at any time upon one hundred eighty 180 days written notice to the non cancelling party In the event of termination the CITY shall pay those expenses that accrue to the termination date offset by any fees collected on the CITYs behalf by the SHELTER ARTICLE THIRTEEN DEFAULT 131 SHELTER Default If SHELTER fails in any material term or condition of this Agreement including failing to obtain or comply with applicable state law requirements for performing services hereunder SHELTER shall be in default of this Agreement Whenever CITY determines its feasible CITY will give SHELTER a reasonable amount of time to correct the default upon written notice as to the nature of the default and the reasonable time period within which to cure same Contract No Animal Shelter Services Aggieland Humane Society Page 7 of 10 52 If SHELTER is unable to timely cure a default then CITY shall be excused from performing any further obligations under this Agreement If SHELTER is in default SHELTER may only terminate this Agreement without further liability to CITY 132 CITY Default If CITY fails in any material term or condition of this Agreement and SHELTER is not in default SHELTER as its option may terminate this Agreement In no event shall CITY be liable to SHELTER for any consequential damages as a result of its breach In the event the CITY fails to remit to the SHELTER the Annual Payment or any additional fees and expenses due hereunder the CITY shall be in default Any past due payment of fees and expenses shall bear interest in accordance with Texas Government Code Chapter 2251 The SHELTER may in its sole discretion terminate this agreement for non payment of fees if the CITY has not cured its default after sixty 60 days written notice ARTICLE FOURTEEN NOTICE Any notice sent under this Agreement except as may be otherwise expressly required in this Agreement shall be written and mailed by certified receipt requested or sent by electronic or facsimile transmission confirmed by mailing written confirmation at substantially the same time as such electronic or facsimile transmission or personally delivered to an officer of the receiving party at the following To SHELTER Aggieland Humane Society Attn President Board of Directors 5359 Leonard Rd Bryan Texas Telephone 9797755755 Facsimile 979822 0411 Email kbice @aggielandhumaneorg To CITY City of College Station Attn Chief of Police 2611 Texas Avenue South College Station Texas 77840 Telephone 979764 3605 Facsimile 979764 3468 Email jcapps @cstxgov Each party may change its address by written notice to the other party in accordance with this section Any communication addressed and mailed in accordance with this section shall be deemed to be given when so mailed any notice so sent by electronic or facsimile transmission shall be deemed to be given when receipt of such transmission is acknowledged or confirmed Contract No Animal Shelter Services Aggieland Humane Society Page 8 of 10 53 and any communication so delivered in person shall be deemed to be given when receipted for by or actually received by the other party as the case may be ARTICLE FIFTEEN MEDIATION Any dispute or claim in law or equity arising out of this Agreement or any resulting transaction including disputes or claims involving the parties to this Agreement their officers agents or employees shall be submitted to neutral non binding mediation prior to the commencement of litigation or any other proceeding before a trier of fact The parties to the dispute or claim agree to act in good faith to participate in mediation and to identify a mutually acceptable mediator Both parties to the mediation agree to share equally in its cost If the dispute or claim is resolved successfully through the mediation the resolution will be documented by a written agreement executed by both parties If the mediation does not successfully resolve the dispute or claim the mediator shall provide written notice to the parties reflecting the same and the parties may then proceed to seek an alternative form of resolution of the dispute or claim in accordance with the remaining terms of this Agreement and other rights and remedies afforded to them by law ARTICLE SIXTEEN MISCELLANEOUS 161 Assignment This Agreement is not assignable by either party without the written consent of the other 162 Governing Law and Venue The law of the State of Texas shall govern the validity interpretation and performance of this Agreement and this Agreement shall be considered performed in Brazos County 163 Entirety This Agreement is the entire agreement concerning the terms and conditions under which the services defined herein will be performed 164 Prior Matters All prior agreements negotiations representations understandings and partial agreements concerning this Agreements subject matter are superseded by and merged with this Agreement 165 Amendment Except as may be expressly set forth elsewhere in this Agreement no attempted amendment modification waiver or release of this Agreements obligations shall be binding unless a writing exists that a identifies the amended modified waived or released obligation b describes the nature of the amendment modification waiver or release and c is duly approved by each party and executed by each partys authorized representative 166 Severability of Provisions If any part of this Agreement contravenes any applicable statutes regulations rules or common law requirements then to the extent and only to the extent of such contravention such part shall be severed from this Agreement and deemed non Contract No Animal Shelter Services Aggieland Humane Society Page 9 of 10 54 binding while all other parts of this Agreement shall remain binding 167 Headings The headings sub headings and other subdivisions of this Agreement are inserted for convenience only The Parties do not intend them to be an aid in legal construction 168 Counterparts Permitted This Agreement may be executed in any number of counterparts and each such counterpart shall be deemed an original of this Agreement for all purposes AGREED AGGIEL E CITY OF COLLEGE STATION By By Printed Name e C2 Mayor Title f4s ou7 ACa6zFCaNrs uirnRiJe hoc Date Date 9tj ATTEST City Secretary Date APPROVED City Manager Date t Atto ey ate Iq PC 3 LM Exe t irector Business Services Date Contract No Animal Shelter Services Aggieland Humane Society Page 10 of 10 55 AGGHU 1 OP ID JD CERTIFICATE OF LIABILITY INSURANCE DATE 091 MM19120132013 Y THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyies must be endorsed If SUBROGATION IS WAIVED subject to the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements CONTACT PRODUCER Phone 254 876 2563 NAME Anco Pioneer PHONE P O Box 185 Fax 254 876 2931 Ac NoExt lam E MAIL Mart TX 76664 0185 ADDRE Kathy Gregory CIC INSU AF CO VERA E NAIC INSURER A Ac In Co INSURED Aggieland Humane Society INSURER B Texas Mutu Ins C x22945 Linda Harvey IN c PO BOX 392 Bryan TX 77806 INS D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER REVISION NUMBER 2 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSI AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAV BEEN REDU B PAID CLAIMS INSR ADDL UBR POLICY EFF POLICXPYE LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MMIDDYYYY A X N OMM RC AL GENERAL LIABILITY X X CPA4577093 11 11252012 EACH OCCURRENCE 100000 DAMAGE TOR NTED11252013PREMISESEaoccurrence 10000 CLAIMS MADE A OCCUR MED EXP Any one person 50 r P ERSON ADV INJ 100000 AGENERAL PRODUCTS COMP OPAGG 200000 GENL AGGREGATE LIMIT APPLIES PER i 200000 POLICY PRO LOCJECTF AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 10000 11252013AANYAUTOXXICAA45782671111252012 Ea accident AUTOS PROPERTY DAMAGE ALL OWNEDXAUTOS SCHEDULED BODILY INJURY Per accident NON OWNEDXHIREDAUTOSXAUTOS Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS MADE AGGREGATE DED RETENTION WORKERS COMPENSATION X TOR WC Y L MITLIMIT S ERDER AND EMPLOYERS LIABILITY YIN B ANY PROPRIETOR PARTNER EXECUTIVE X SBP0001053813 11252012 11252013 EL EACH ACCIDENT 100000 OFFICER MEMBER EXCLUDED NIA Mandatory in NH EL DISEASE E 100000 I O der 100000DESCRIPTIONNOOFOPERATIONSbelowiELDISEASEPOLICYLIMIT I I I I DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES Attach ACORD 101 Additional Remarks Schedule if more space is required ryouell @cstxgov General LiabilityAmendment of Primary and Excess Provisions Additional InsuredsCL CG 01 14 11 10 Auto Business Auto Ultra Plus Endorsement Additional Insured by Contract or Agreement CL CA 20 14 02 12 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN City of College Station ACCORDANCE WITH THE POLICY PROVISIONS Retha Youell Attn Risk Management AUTHORIZED REPRESENTATIVE P O Box 9960 College Station TX 77842 1988 2010 ACORD CORPORATION All rights reserved ACORD 25 201005 The ACORD name and logo are registered marks of ACORD 56 COMMERCIAL GENERAL LIABILITY CL CG 01 14 11 10 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY AMENDMENT OF PRIMARY AND EXCESS PROVISIONS ADDITIONAL INSUREDS This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART A Paragraph v is added to Paragraph 1a of Paragraph b Excess Insurance under Paragraph 4 Other Insurance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS as follows 1 This insurance is excess over a Any of the other insurance whether primary excess contingent or on any other basis v That is available to any person or organization who has been added as an additional insured to this policy by endorsement However with respect to an additional insured added by endorsement for liability caused in whole or in part 1 By your acts or omissions or the acts or omissions of those acting on your behalf a In the performance of your ongoing operations or b In connection with your premises or 2 By your maintenance operation or use of equipment leased to you by such person or organization this insurance shall be primary for such acts or omissions as described in subparagraphs 1av1 and 1av2 above if you and such additional insured have agreed prior to loss in a written contract or written agreement in effect during this policy period that this insurance be primary for same When required by such written contract or written agreement we will treat as non contributory any other primary premises operations liability insurance available to such additional insured for liability described in subparagraphs 1av1 and 1av2 above and for which such person or organization has been added as an additional insured by endorsement to this policy Howeverthisinsuranceinallcasesisexcessoveranyotherliabilityinsuranceavailabletotheadditional insured to which such person or organization has been added as an additional insured by endorsement B With respect to the changes made by this endorsement the following definition is added to Section V DEFINITIONS Non contributory means that other insurance available to the additional insured will apply as excess and will not contribute as primary to the insurance provided by this endorsement CL CG 01 14 11 10 Includes copyrighted material of Insurance Services Office Inc Page 1 of 1 with its permission 57 COMMERCIAL GENERAL LIABILITY CL CG 01 1411 10 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY AMENDMENT OF PRIMARY AND EXCESS PROVISIONS ADDITIONAL INSUREDS This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART A Paragraph v is added to Paragraph 1a of Paragraph b Excess Insurance under Paragraph 4 Other Insurance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS as follows 1 This insurance is excess over a Any of the other insurance whether primary excess contingent or on any other basis v That is available to any person or organization who has been added as an additional insured to this policy by endorsement However with respect to an additional insured added by endorsement for liability caused in whole or in part 1 By your acts or omissions or the acts or omissions of those acting on your behalf a In the performance of your ongoing operations or b In connection with your premises or 2 By your maintenance operation or use of equipment leased to you by such person or organization this insurance shall be primary for such acts or omissions as described in subparagraphs 1av1 and 1av2 above if you and such additional insured have agreed prior to loss in a written contract or written agreement in effect during this policy period that this insurance be primary for same When required by such written contract or written agreement we will treat as non contributory any other primary premises operations liability insurance available to such additional insured for liability described in subparagraphs 1av1 and 1av2 above and for which such person or organization has been added as an additional insured by endorsement to this policy However this insurance in all cases is excess over any other liability insurance available to the additional insured to which such person or organization has been added as an additional insured by endorsement B With respect to the changes made by this endorsement the following definition is added to Section V DEFINITIONS Non contributory means that other insurance available to the additional insured will apply as excess and will not contribute as primary to the insurance provided by this endorsement CL CG 01 14 11 10 Includes copyrighted material of Insurance Services Office Inc Page 1 of 1 with its permission 58 COMMERCIAL AUTO CL CA 20 14 02 12 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY BUSINESS AUTO ULTRA PLUS ENDORSEMENT This endorsement modifies insurance provided under the following BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement the provisions of the Coverage Form apply unless modified by the endorsement SUMMARY OF COVERAGE EXTENSIONS Paragraph Name Of Extension Limit or No Included A Additional Insured By Contract Or Agreement Included B Airbags Coverage Extension Included C Employees As Insureds Included D Employee Hired Autos Included E Hired Auto Physical Damage Coverage Limited 50000 F Knowledge Of Accident Claim Suit Or Loss Included G Limited Fellow Employee Coverage Included H Limited Loan Lease Gap Coverage 1500 I Limited Rental Reimbursement Coverage 45 Days Sublimits 1 50 Maximum Per Day Private Passenger Auto 2 75 Maximum Per Day Other Than Private Passenger Auto 3 2250 Maximum Per Covered Loss J Newly Formed Or Acquired Organizations Included K Supplementary Payments Increased Limits 1 Bail Bonds 3000 2 Loss Of Earnings Per Day 1000 L Towing And Labor Coverage Extension 75 M Waiver Of Subrogation By Contract Or Agreement Included The above is a summary only Please consult the specific provisions that follow for complete information on the extensions provided If there is a conflict between this summary and the endorsement provisions that follow the endorsement provisions shall prevail CL CA 20 14 02 12 Includes copyrighted material of Insurance Services Office Inc Page 1 of 7 with its permission 59 A ADDITIONAL INSURED BY CONTRACT OR 3 Paragraph AI Who Is An Insured AGREEMENT contained in Section 11 Liability Insurance I With respect to Section II Liability is amended to delete sub paragraph c Coverage Paragraph A1 Who Is an B AIRBAGSCOVERAGE EXTENSION Insured is changed to add as an additional Exclusion B3a contained in Section III insured any person or organization other physical Damage Coverage does not apply tothantheowneroranyoneelsefromwhom you hire of borrow a covered auto when the unintended discharge of an airbag However coverage is excess over any other collectibleyouandsuchpersonororganizationhaveinsuranceorwarrantyspecifically agreed in writing in a contract or agreement designed to provide coveragethatsuchPersonororganizationbeaddedas an additional insured on your policy C EMPLOYEES AS INSUREDS However none of the following shall be an The following is added to the Section 11 additional insured under this endorsement Liability Coverage Paragraph AI Who Is An a Any motor carrier for hire or his or her Insured Provision employees or Any employee of yours is an insured while b Any rail water or air carrier or their using a covered auto you dont own hire or employees borrow in your business or your personal affairs for any covered auto However the insurance provided by this provision C Employees As Insureds does not 2 The insurance afforded to such additional apply if separate Employees As Insured insureds by this endorsement is subject to coverage or any similar or equivalent coverage the following additional provisions has been provided by a separate endorsement a Such person or organization is an issued by us and made a part of this policy or additional insured only with respect to coverage part their vicarious legal responsibility for D EMPLOYEE HIRED AUTOS bodily injury or property damage 1 The following is added to Paragraph 5 Other specifically caused in whole or in part Insurance of Paragraph B General by the operation or use of a covered Conditions under Section IV Business auto by a person or organization for Auto ConditionswhomLiabilityCoverageisafforded under this policy or coverage part and Any covered auto hired or rented by your then only to the extent of that liability employee under a contract in that individual b Such person or organization is not an employees name with your permission while performing duties related to the additional insured for any covered auto conduct of your business will be considered owned by hired from or borrowed from an auto you hiresuchpersonororganization c Such written contract or agreement must However with respect to this provision none be executed prior to and be in effect at of the following are covered autos the time of the covered bodily injury or a Any auto that is hired or rented with a property damage driver e Paragraph H Insured Contract b Mobile equipment or contained in Section V Definitions is C Any other land vehicle that would qualifychangedtoaddsubparagraphdtothe end of that definition as follows under the definition of mobile equip ment under this policy or coverage part An insured contract does not include if it were not subject to a compulsory or that part of any contract or agreement financial responsibility law or other motor d That pertains to the ownership vehicle insurance law where it is licensed maintenance or use of an auto and or principally garaged which indemnifies a person or 2 Any insurance afforded by this provision D organization for other than the Employee Hired Autos does not apply if vicarious liability of such person or separate Employees Hired Autos coverage organization for bodily injury or or any similar or equivalent coverage has property damage specifically been provided by a separate endorsement caused in whole or in part by your issued by us and made a part of this policy or operation or use of a covered auto coverage part Page 2 of 7 Includes copyrighted material of Insurance Services Office Inc CL CA 20 14 02 12 with its permission 60 E HIRED AUTO PHYSICAL DAMAGE COV 3 Limit Of Insurance ERAGE LIMITED The most we will pay in any one loss will be If hired autos are covered autos for Liability the lesser of Coverage in this policy or coverage part then a The actual cash value of the damaged or such Physical Damage coverage that is provided stolen auto as of the time of the loss in this policy or coverage part for your owned autos will be extended to certain autos you b The cost to repair or replace the lease hire rent or borrow subject to the damaged or stolen auto with other following additional provisions property of like kind and quality or 1 This extension for Hired Auto Physical c 50000 Damage Coverage Limited does not apply except that such amount will be reduced by atodeductibleasdeterminedbyparagraphEA a Any auto you lease hire rent or borrow below that is a land vehicle that would qualify 4 Deductible under the definition of mobile equipment under this policy or coverage Our obligation to pay for repair return or part if it were not subject to a compulsory replace such damaged or stolen covered or financial responsibility law or other hired auto will be reduced by a deductible motor vehicle insurance law where it is for each coverage afforded under E2a and licensed or principally garaged E2b above equal to the amount of the b Any auto you lease hire rent or borrow largest deductible applicable for that from any of your employees partners coverage to any covered auto owned by if you are a partnership members if you However no deductible will apply to you are a limited liability company or loss caused by fire or lightning members of their households or 5 Loss Of Use c Any other auto you lease hire rent or For any auto which is a covered auto borrow under this extension E Hired Auto Physical 1 For a period of more than 30 days or Damage Coverage Limited and subject to the coverages provided under paragraph E2 2 With a driver Coverage above we will also pay expenses 2 Coverage for loss of use of such auto subject to the following additional provisions The Physical Damage coverage provided will a Such auto is leased or rented under a be written rental contract or agreement a With respect to Other Than Collision b Such loss of use is a direct consequence coverage of a loss covered under this extension 1 Comprehensive Coverage if any E Hired Auto Physical Damage covered auto owned by you has Coverage Limited this coverage under this policy or 1 For which an insured is legally coverage part or responsible and 2 Specified Causes Of Loss Coverage 2 As a result of which the leasing orifunderthiscoveragepartorpolicyrentalentitysustainsamonetary any covered auto owned by you losshasthiscoverageandnoother covered auto owned by you has c The most we will pay for any expenses Comprehensive Coverage and for loss of use is 300 per day subject to b Collision Coverage if any covered auto a maximum of 2100 and owned by you has this coverage under this policy or coverage part CL CA 20 14 02 12 Includes copyrighted material of Insurance Services Office Inc Page 3 of 7 with its permission 61 d Paragraph b Loss Of Use Expenses of G LIMITED FELLOW EMPLOYEE COVERAGE Paragraph 4 Coverage Extensions of Paragraph 5 Fellow Employee of Paragraph B Paragraph A Coverage contained in Exclusions contained in Section II Liability Section III Physical Damage Coverage is replaced by the following Coverage does not apply 5 Fellow Employee 6 Other Insurance Bodily injury to any fellow employee of the Coverage under this extension E Hired Auto insured arising out of and in the course of Physical Damage Coverage Limited will be the fellow employees employment or while excess over any other valid and collectible performing duties related to the conduct of insurance available to the insured except that your business no coverage will be afforded if any physical damage coverage is provided for hired autos However y in this exclusion byy your employeestoees haliabilityincurred are under Item Four Schedule Of Hired Or p Y Borrowed Covered Auto Coverage And executive officers Premiums in the Business Auto Declarations Such coverage is excess over any other in this policy or coverage part or which would collectible insurance and Paragraph 5 have been provided except for the application of Other Insurance of Paragraph B General an exclusion Conditions under Section IV Business F KNOWLEDGE OF ACCIDENT CLAIM SUIT Auto Conditions is changed accordingly OR LOSS Any insurance provided by this provision G Sub paragraph a contained in Paragraph A2 Limited Fellow Employee Coverage does not Duties In The Event Of Accident Claim Suit apply if separate Fellow Employee Coverage or or Loss of Section IV Business Auto any similar or equivalent coverage has been Conditions is replaced by the following provided by a separate endorsement issued byusandmadeapartofthispolicyorcoverage a In the event of accident claim suit or part loss you must give us or our authorized representative prompt notice of the As used in this provision executive officer accident or loss only when the accident means a person holding any of constituticsuitorlossisknowntopositionscreatedbyyourbylawsoranyothersimilargoverningdocument 1 You if you are an individual 2 A partner if you are a partnership 3 A manager if you are a limited liability company or 4 An executive officer or the employee designated by you to give such notice if you are an organization other than a partnership or a limited liability company Include 1 How when and where the accident or loss occurred 2 The insureds name and address and 3 To the extent possible the names andaddressesofanyinjuredpersonsand witnesses Page 4 of 7 Includes copyrighted material of Insurance Services Office Inc CL CA 20 14 02 12 with its permission 62 I H LIMITED LOAN LEASE GAP COVERAGE I LIMITED RENTAL REIMBURSEMENT COV Paragraph 4 Coverage Extensions of ERAGE Paragraph A Coverage contained in Section III We will pay for rental reimbursement expenses Physical Damage Coverage is amended to incurred by you for the rental of an auto add the following because of a covered physical damage loss to In the event of a covered total loss to a covered a covered auto you own subject to the auto which is either owned by you or is long following additional provisions term leased by you for a period of 12 consecutive 1 As used in this Rental Reimbursement months or longer we will pay any unpaid amount Coverage provision auto means a land due on your loan or lease for such covered motor vehicle trailer or semitrailer designed auto subject to the following additional for travel on public roads provisions However auto does not include 1 We will only pay the lesser of a Mobile equipment or a The sum of such unpaid amount less b Any other land vehicle that would qualify 1 The amount paid under the Physical under the definition of mobile equip Damage Coverage Section of the ment under this policy or coverage part policy or coverage part and if it were not subject to a compulsory or financial responsibility law or other motor 2 Any vehicle insurance law where it is licensed a Overdue loan lease payments at or principally garaged the time of the loss 2 Payment applies in addition to the otherwise b Financial penalties imposed applicable amount of each coverage you under a lease for excessive use have on the covered auto abnormal wear and tear or high 3 No deductible applies to this coverage mileage c Security deposits not returned by 4 We will pay only for those expenses incurred the Lessor during the policy period beginning 24 hours after the loss and ending regardless of the d Costs for extended warranties expiration date of the policy with the lesser Credit Life Insurance Health of the following number of days Accident or Disability Insurance a The number of days reasonably required purchased with the loan or lease to repair or replace the covered auto orand e Carryover balances from b 45 days previous loans or leases or 5 Our payment is limited to the lesser of the b 1500 following amounts 2 This extension does not apply to any auto a Necessary and actual expenses incurred that is a land vehicle that would qualify under b i 50 per day for a private passenger the definition of mobile equipment under auto or a light truck this policy or coverage part if it were not ii 75 per day for other than a privatesubjecttoacompulsoryorfinancial responsibility law or other motor vehicle passenger auto or a light truck insurance law where it is licensed or subject to a maximum of 2250 principally garaged 6 This coverage does not apply while there are 3 The insurance afforded for Limited spare or reserve autos available to you for Loan Lease Gap Coverage in this exten your operations sion endorsement does not apply if separate Loan Lease Gap Coverage is afforded for 7 Paragraph a Transportation Expenses of such covered auto in an endorsement Paragraph 4 Coverage Extension of issued by us and made a part of this policy or Paragraph A Coverage contained in coverage part Section III Physical Damage Coverage does not apply and is entirely deleted CL CA 20 14 02 12 Includes copyrighted material of Insurance Services Office Inc Page 5 of 7 with its permission 63 t 8 The insurance afforded for Limited Rental K SUPPLEMENTARY PAYMENTS INCREASED Reimbursement Coverage in this extension LIMITS endorsement does not apply if separate The following changes are made to the Rental Reimbursement Coverage is issued Paragraph a Supplementary Payments of by us as an endorsement and made a part of Paragraph 2 Coverage Extensions of Paragraph this policy or coverage part A Coverage contained in Section li Liability 9 As used in this coverage Coverage a Private passenger auto means a four 1 The limit shown in Subparagraph 2 for the wheel auto of the private passenger or cost of bail bonds is changed from 2000 to station wagon type and 3000 b Light truck means a pick up or panel 2 The limit shown in Subparagraph 4 for all truck sport utility vehicle or similar reasonable expenses incurred at our request auto with a Gross Vehicle Weight including actual loss of earnings because of GVW of 11000 pounds or less time off work is changed from 250 to Gross Vehicle Weight GVW is the 1000 per day maximum loaded weight for which a L TOWING AND LABOR COVERAGE EX single auto is designed as specified by TENSION the manufacturer Paragraph 2 Towing of Paragraph A Coverage J NEWLY FORMED OR ACQUIRED ORGANI under Section 111 Physical Damage Coverage ZATIONS is entirely replaced by the following The Named Insured shown in the Business Auto With respect to any private passenger auto or Declarations is amended to include any light truck you own that is provided both organization you newly form or acquire other Comprehensive Coverage and Collision than Coverage in this policy or coverage part we will i a joint venture or limited Pay up to 75 for towing and labor costs incurred partnership 1 each time such private passenger auto or light liability company or truck is disabled subject to the following ii an organization excluded either by the additional provisions provisions of this Coverage Part or by 1 The labor must be performed at the place of endorsement disablement and over which you maintain ownership or 2 This coverage does not apply to stolen majority interest of more than 50 subject to the autos following additional provisions 1 This insurance does not apply to any newly 3 If at the time of disablement such private passenger auto or light truck is also a formed or acquired organization that is an covered auto for the Physical Damage insured under any other automobile policy Towing And Labor coverage shown under or would be an insured under such policy Item Two of the Business Auto but for its termination or the exhaustion of its Declarations in this policy or coverage part Limit of Insurance the most we will pay for each covered 2 Coverage under this provision does not apply disablement is the greater of to injury damage expense or loss that a The limit shown under Item Two in the occurred before you formed or acquired the Declarations or organization b 75 3 Coverage under this provision is afforded only until the next anniversary date of this policys effective date after you acquire or form the organization or the end of the policy period whichever is earlier Page 6 of 7 Includes copyrighted material of Insurance Services Office Inc CL CA 20 14 02 12 with its permission 64 As used in this coverage a Private passenger auto means a fourwheel auto of the private passenger or station wagon type and b Light truck means a pickup or panel truck sport utility vehicle or similar auto with a Gross Vehicle Weight GVW of 11000 pounds or less Gross Vehicle Weight GVW is the maximum loaded weight for which a single auto is designed as specified by the manufacturer M WAIVER OF SUBROGATION BY CONTRACT OR AGREEMENT The following is added to Paragraph AS Transfer Of Rights Of Recovery Against Others To Us contained in Section IV Business Auto Conditions Notwithstanding anything to the contrary in the previous paragraph we waive any right of recovery we may have against a person or organization because of payments we make for bodily injury property damage or loss arising out of the operation maintenance use loading or unloading of a covered auto when you and such person or organization have agreed in writing in a contract or agreement to waive such right of recovery provided 1 Such written contract or agreement was a Made prior to the covered injury or damage and b In effect at the time of the covered injury or damage and 2 The injury or damage arises out of the operations contemplated by such written contract or agreement This waiver applies only to such person or organization designated in such written contract or agreement CL CA 20 14 02 12 Includes copyrighted material of Insurance Services Office Inc Page 7 of 7 with its permission 65 September 26, 2013 Consent Agenda Item No. 2h Chapter 2 – Animal Control Ordinance Update To: Kathy Merrill, Interim City Manager From: Jeffrey Capps, Chief of Police Agenda Caption: Presentation, possible action and discussion regarding proposed changes to Chapter 2 – Animal Control of the City of College Station Ordinances. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends adoption of the proposed changes. Summary: State law requires a veterinarian to examine and establish a proper veterinarian- client-patient relationship with each animal prior to legally practicing veterinary medicine on the animal. However, most shelters do not employee a full-time veterinarian and frequently take in large numbers of animals, making it difficult to keep these animals isolated until a veterinarian can provide a full examination on each animal. Proper disease control practices advise against housing a potentially infected animal with the general population of animals without first administering vaccinations. Based upon the Texas Occupation Code §801.004, if the animal shelter owns, is an employee of the owner, or is the “designated caretaker” of the animal, the unlicensed shelter staff may treat the animal with over-the-counter vaccinations without exposing the veterinarian to liability. In most shelters, core intake vaccinations are provided by lay shelter staff working under veterinarian-developed protocols. However, if a veterinarian is working with the shelter and the shelter does not own the animal because ownership has not yet legally transferred to the shelter, the veterinarian may be responsible for the actions of the shelter staff. In this situation, the veterinarian or shelter staff could be considered practicing veterinary medicine without first establishing a proper veterinarian-client-patient relationship. Therefore, it is important that City Ordinances officially designate and refer to animal shelters as “designated caretakers” in order to maintain the proper veterinarian relationships and statuses pursuant to state law. This ordinance modification expands the definition of “Animal Shelter” to include the shelter being considered a “designated caretaker” of animals immediately upon intake at the shelter. Budget & Financial Summary: n/a Legal Review: Yes Attachments: • Ordinance modification expanding the definition of “Animal Shelter” in Chapter 2 of the Animal Control Ordinance. 66 67 68 September 26, 2013 Consent Agenda Item No. 2i Law Enforcement Assistance- Interlocal Agreement To: Kathy Merrill, Interim City Manager From: Jeffrey Capps, Chief of Police Agenda Caption: Presentation, possible action and discussion regarding a Law Enforcement Assistance- Inter-local Agreement. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of the agreement. Summary: Inter-local agency cooperation is imperative in order to maintain public safety in times of adverse conditions or emergency situations. As such, for years, local law enforcement agencies have maintained an agreement to assist each other when unique situations occur. The purpose of this agreement is to authorize the City of College Station, Texas A&M University, Blinn College, Brazos County Sheriff’s Office, Brazos County Constables and Bryan Police Department to cooperate in the investigation of criminal activity, enforcement of laws of this State and the provision of additional law enforcement officers and equipment to protect health, life and property, including but not limited to the performance of police protection and detention services. While still in effect, our current agreement was signed in 2008. Budget & Financial Summary: N/A Reviewed and approved by Legal: Yes Attachments: • Law Enforcement Assistance Inter-local Agreement 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 September 26, 2013 Consent Agenda item No. 2j Advanced Funding Agreement for the Northpoint Crossing Traffic Signal Reconstruction To: Kathy Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion on the Advance Funding Agreement (AFA) with The Northpoint Crossing (Plaza) developer on the reconstruction of the traffic signal at University Dr. and Texas Ave. Contract associated 13-412. Relationship to Strategic Goals: Financial Sustainable City Providing Responses to Core Services and Infrastructure, Recommendation(s): Staff recommends approval. Summary: As part of the Northpoint Crossing Development (Plaza) rezoning, and the results of a Traffic Impact Analysis, the developer Woodridge College Station I, LLC was required to mitigate for traffic impacts. Those improvements include an additional left turn and right turn at the intersection of University Dr at Texas Ave. Along with the modified intersection the traffic signal controlling the intersection needs to be modified. A portion of the modification is associated with this project (approximately 1/3). The AFA describes the responsibilities of the Developer and the City with regard to the sharing of costs to the reconstruction of the traffic signals at the intersection of University Dr and Texas Ave. Budget & Financial Summary: Approximately $249,150 (2/3 of the total cost)will be paid by the City. The project’s budget enclosed an enumerated in Exhibit “C” reflects the costs of those items mentioned above, and the percentages of participation by the individual parties. Reviewed and Approved by Legal: Yes Attachments: 1. AFA Resolution 2. Exhibits 3. Contract on File with City Secretary 90 91 92 93 94 95 96 97 98 99 100 September 26, 2013 Consent Agenda Item No. 2k Northgate and Chimney Hill Cleaning Contract - First Renewal To: Kathy Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding the first renewal of service Contract 12-302 for annual janitorial services for the Northgate District and the Chimney Hill center with Shelby Building Maintenance & Janitorial, Inc. DBA Professional Floor Service & Janitorial in an amount not to exceed $59,627. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: This is the first renewal of Contract 12-302 with Shelby Building Maintenance & Janitorial, inc. to provide routine cleaning and janitorial services for the Northgate District and the Chimney Hill shopping center. The renewal term begins on September 1, 2013 and ends on August 31, 2014. Budget & Financial Summary: Funds are budgeted and available in the Northgate District budget and Public Works/Facilities Maintenance budget. Reviewed and Approved by Legal: Yes Attachments: 1. Renewal #1 – Contract 12-302 101 102 September 26, 2013 Consent Agenda Item No. 2L Lost Ticket Fee - Northgate Parking Garage To: Kathy Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding an amendment to Chapter 10, Section 4 of the City of College Station Code of Ordinances, specifically a change to the lost ticket fee for the Northgate parking garage. Relationship to Strategic Goals: Financially sustainable city providing core services and infrastructure. Recommendation(s): Staff recommends approval. Summary: This ordinance provides the City Manager with the authority to adjust the parking garage “lost ticket” fee to align with the $20.00 game day rate at the Northgate parking garage. In July of this year, the City Council approved changes to the parking rate structure in Northgate. However, the lost ticket fee for the parking garage remained at $10.00, effectively allowing patrons to park at a reduced rate. Budget & Financial Summary: N/A Reviewed and Approved by Legal: Yes Attachments: 1. Ordinance 103 H. Northgate Parking Fees, Hours, Exemptions, and Loading Zone (2) Northgate Parking Garage Fee Schedule. The City Manager or his designee may adjust the parking fee up to or below the amounts set below. The following fees shall be charged for the use of a parking space in the Northgate Parking Garage, located at 309 College Main: (a) Per hour fee up to three dollars ($3.00) per hour. (b) Lost ticket fee up to twenty-five ($25.00) per day. (c) Special event fee up to twenty-five dollars ($25.00) per day. (d) Game day fee up to twenty-five dollars ($25.00) per day. (e) License agreements. The City Manager or his designee may enter into license agreements for the use of parking spaces in the Northgate College Main Parking Garage and may charge the following fees: (i) Twenty-four-hour—Seven days a week licenses (24/7). Up to two thousand dollars ($2,000.00) annually, or up to seven hundred dollars ($700.00) per semester or up to two hundred dollars ($200.00) per month. (ii) Daytime licenses. Up to one thousand five hundred dollars ($1,500.00) annually or up to five hundred dollars ($500.00) per semester or up to two hundred dollars ($200.00) per month. (iii) Charge a non-refundable administrative fee up to fifty dollars ($50.00) upon execution of a license agreement to park in the garage. PDF created with pdfFactory Pro trial version www.pdffactory.com104 105 106 107 September 26, 2013 Consent Agenda Item No. 2m Annual Exemptions To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion to authorize expenditure of funds for FY'14, items exempt from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022; and other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000. Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently Recommendation(s): Staff recommends approval of the purchase requests as listed on the attached spreadsheet. Summary: Every fiscal year there are a number of expenditures incorporated in the approved budget that are not subject to competitive bidding or proposals. These expenditures are for sole source purchases; expenditures for personal, professional or planning services; captive replacement parts for equipment, and other exemptions more fully described in LGC 252.022 or other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000. The intent of this item is for Council to authorize the expenditure(s) which will provide the ability to conduct daily affairs of the City which involve numerous decisions of a routine nature. Budget & Financial Summary: Funds are either available and budgeted for each of the listed purchase requests in the fiscal year 2013-2014 budget in various funds of the City, or if necessary will be made available by proposing an appropriate budget amendment or contingency transfer. Attachments: 1. List of FY14 Annual Exemptions 108 FY 2013 FY 2014 Approved Request US Postmaster 70,000.00$ 70,000.00$ FY 2013 FY 2014 Approved Request EnRoute Emergency System (application software upgrade/maintenance)149,490.00$ 144,855.00$ Reynolds & Company (WW SCADA maintenance)100,000.00$ 100,000.00$ Sungard Public Sector (H T E application maintenance)163,830.00$ 161,405.00$ ESRI Maintenance (ArcGIS Products)N/A 55,000.00$ Replacement Parts for Ford Vehicles 60,000.00$ 50,000.00$ FY 2013 FY 2014 Approved Request CME (geotechnical & construction testing services)30,000.00$ 30,000.00$ Terracon (geotechnical & construction testing services)30,000.00$ 30,000.00$ Joe Orr Surveying (land surveying)100,000.00$ 100,000.00$ Bickerstaff, Heath, Delgado, Acosta (electrical legal services related interim TCOS filing and power supply contracts)100,000.00$ 100,000.00$ Lloyd Gosselink (W/WW legal issues)100,000.00$ 55,000.00$ Allen Boone Humphries Robinson (MMD legal issues)105,000.00$ 50,000.00$ Park And Recreation Tournament Registration and Fees (ASA ‐ Amature Softball Association)N/A 20,000.00$ Park And Recreation Tournament Registration and Fees (TAAF ‐ Texas Amature Athletic Federation)N/A 40,000.00$ FY 2013 FY 2014 Approved Request City of Bryan (utilities for wells and pump station)1,125,000.00$ 1,125,000.00$ Verizon (local phone service)105,000.00$ 104,000.00$ Entergy (Well 8 electrical power)100,000.00$ 100,000.00$ FY 2013 FY 2014 Approved Request ILA with BVSWMA (disposal fees)1,477,497.00$ 1,388,150.00$ ILA with Brazos County Appraisal District 251,857.00$ 260,607.00$ ILA with City of Bryan (library services)945,820.00$ 1,025,939.00$ ILA with Brazos Valley Wide Area Communications System (FY 14 Operating Budget approved by Council May 9, 2013)211,904.00$ 210,732.00$ ILA with Brazos Valley Wide Area Communications System (FY 14 Capital Budget approved by Council May 9, 2013)N/A 73,479.51$ ILA with Brazos County, City of Bryan & TAMU for Community Emergency Operation Center (CEOC) Lease 59,854.00$ 60,593.00$ ILA with Texas Comptroller (ATT wireless phone/data services)50,000.00$ 55,000.00$ ILA with Texas Comptroller for Grainger (maintenance, repair and operational supplies)75,000.00$ 75,000.00$ ILA with National Intergovernmental Purchasing Alliance (NIPA) for Office Depot (office supplies and equipment)87,800.00$ 100,000.00$ ILA with Wellborn SUD for water wheeling N/A 150,000.00$ Brazos County Health Department 326,500.00$ 326,500.00$ FY 2013 FY 2014 Approved Request TCEQ (inspections/assessments, permitting fees ‐ W/WW)150,000.00$ 150,000.00$ BV Groundwater Conservation District 215,000.00$ 215,000.00$ Texas Workforce Commission (unemployment claims)70,000.00$ 50,000.00$ ERCOT (electric reliability fees)72,000.00$ 72,000.00$ 2014 Exemptions Expenditures pursuant to established interlocal agreements with various agencies Expenditures for mandated state fees LGC 252.022(a)(7)(A) ‐ Single source due to patents, copyrights, secret processes or other natural monopolies LGC 252.022 (a)(7)(D) ‐ Captive replacement parts or components for equipment; computer software/hardware maintenance; equipment lease/maintenance LGC 252.022(a)(4) ‐ Personal, professional or planning services LGC 252.022(a)(7)(c) ‐ Gas, water and other utility services 109 September 26, 2013 Consent Agenda Item No. 2n Contract Renewal for Printing and Mailing of Utility Bills and Inserts To: Kathy Merrill, Interim City Manager From: Jeff Kersten, Executive Director of Business Services Agenda Caption: Presentation, possible action and discussion regarding renewal of the services contract 12-300, for outsourcing of the Printing and Mailing of Utility Bills, final notices and inserts for an estimated annual expenditure of $230,000 to Xpedient Mail. Recommendation(s): Staff recommends approval of the contract renewal with Xpedient Mail for Outsourcing the Printing and Mailing of Utility bills, late notices and inserts for an estimated annual expenditure of $230,000. Summary: In 2012 RFP’s were sent to vendors that specialize in the printing and mailing of utility bills, notices and inserts. Seventeen responses were received and evaluated. In September 2012, Xpedient Mail was awarded the contract, which contained two possible one year renewals. Upon renewal of this contract, Xpedient Mail will continue to use the base bill product from Sungard Public Sector software to produce and send the bills and notices. They may also print the utility bill insert. In addition, Xpedient Mail will continue to make images of an exact duplicate of the bill available to city staff. We are requesting approval to renew the contract with Xpedient Mail. Budget & Financial Summary: We are sending out approximately 360,000 utility bills and 7,200 final notices annually. Currently we spend approximately $20,000 annually on supplies (paper, envelopes, etc), $25,000 on professional services, $30,000 for printing of the insert and $150,000 on postage. Funds are budgeted and available in the Utility Customer Service and the Public Communications budget. Reviewed and Approved by Legal: Yes Attachments: 1. Contract #12-300 Renewal 1 110 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ------ RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Contract 12-300 for Annual Printing, Inserting and Mailing of Utility Bills and in accordance with all terms and conditions previously agreed to and accepted for an amount not to exceed Two Hundred Thirty Thousand and 0011 00 Dollars ($230,000.00). I understand this renewal term will be for the period beginning October 1, 2013 through September 30, 2014. This is the first of two possible renewals. Xpedient Mail City of College Station By: Jile~ By:______________ Printed Name: b l!-...... n L-\~ i:>~ ()f\j City Manager Title: l'!\ca r Date: S3t I~ It =3 APPROVED: Clty AtjQrney 3 Date: ~-z,(-( Executive Director Business Services Date: 111 September 26, 2013 Consent Agenda Item No 2o Renewal of Annual Price Agreement for Emulsified Asphalt Products To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation possible action and discussion regarding the renewal of an annual price agreement with Ergon Asphalt Emulson, Inc. for the purchase of Emulsified Asphalt Products in the amount of $428,697.14. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the annual price agreement. Summary: Bids (Bid #11-125) were requested for an annual price agreement for Emulsified Asphalt Products on September 15, 2011 Ergon Asphalt Emulson,Inc. agrees to a second renewal of two allowable annual renewal. Public Works utilizes several emulsified asphalt products to rehabilitate and repair asphalt pavement. The HFRS 2-P is used with distributor trucks; CRS-2 is used in the pothole patch truck for preventive maintenance; and SS-1 is used as a tack coat for asphalt failure repairs when using fresh Hot Mix Asphalt. Budget Financial Summary: Funds are budgeted and available in the Street Maintenance Fund. Reviewed and Approved by Legal: Yes Attachments: 1. None 112 113 September 26, 2013 Consent Agenda Item No. 2p FM 2818 School Speed Zone To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). Relationship to Strategic Goals: Core Services and Infrastructure & Improving Transportation Recommendation(s): Staff recommends approval of the ordinance. Summary: This item will amend Schedule V of the Traffic Control Device Inventory by adding a 35 mph school zone on FM 2818 (Harvey Mitchell Parkway), Welsh Avenue and Nueces Drive adjacent to A&M Consolidated High School. The school zone will begin on Welsh and Nueces where the existing 25 mph school zones end as well as extend along FM 2818 from west of Welsh to east of Nueces. Since FM 2818 is a roadway owned and maintained by the Texas Department of Transportation (TxDOT), the reduced speed limit in the school zone must be approved by TxDOT. With a speed limit of 50 mph along FM 2818 in front of the school, the most TxDOT will allow the speed limit to be reduced to in this area is 35 mph. Because the speed limit on FM 2818 is 35 mph and proper notification of the school zone speed limit is required, the sections of Welsh and Nueces that approach FM 2818 must have the same school zone speed limit. The attached revised Exhibit B - Schedule V of the Traffic Control Device Inventory, indicates the proposed addition in bold italics, which are all under the section for A&M Consolidated High School. Budget & Financial Summary: It is anticipated that an aerial school zone flasher system will be constructed for the notification of this school zone. A total of $60,000 is budgeted for the design and construction of this notification system. This budget for this project came from traffic signal bond funds authorized as part of the 2008 General Obligation Bond package. Reviewed and Approved by Legal: Yes Attachments: 1. Ordinance with Exhibit A 2. Location Map 114 115 116 117 118 119 120 121 122 123 September 26, 2013 Consent Agenda Item No. 2q FM 2818 Speed Limits To: Kathy Merrill, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 3, of the College Station Code of Ordinances regarding the speed limits on FM 2818. Relationship to Strategic Goals: Core Services and Infrastructure & Improving Transportation Recommendation(s): Staff recommends approval of the ordinance. Summary: This item will amend Schedule XII of the Speed Limits Established for Certain Described Streets by modifying the posted speed limits along FM 2818 (Harvey Mitchell Parkway) in accordance with a speed study recently conducted by the Texas Department of Transportation (TxDOT) and approved the TxDOT in Austin. In general, the speed limits along FM 2818 were reduced between George Bush and Welsh Avenue. The existing 60 mph speed limit extends from the north city limit line to just west of Wellborn Road and then the speed limit drops to 50 mph to a point just east of Rio Grande. The proposed limit of the 60 mph zone now ends just west of George Bush. Beginning at this point and extending to east of Wellborn, the proposed speed limit is 55 mph. From this point east of Wellborn, the speed limit will remain 50 mph to Rio Grande, and the existing 45 mph zone will remain as is (beginning east of Rio Grande and extending to SH 6). Budget & Financial Summary: The Texas Department of Transportation installs and maintains the speed limit signs along all state roadways, such as FM 2818. There is no financial responsibility to the City associated with the passage of this speed limit ordinance. Reviewed and Approved by Legal: Yes Attachments: 1. Ordinance 2. Location Map 124 125 126 127 128 September 26, 2013 City Council Regular Agenda Item No. 1 Appointment to Brazos Central Appraisal District To: Kathy Merrill, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding the appointment to the Board of Directors for the Brazos Central Appraisal District. Recommendation(s): Staff recommends Council make an appointment to the Board of Directors. Summary: As of December 31, 2013, the terms of the Board of Directors of the Appraisal District expire, and notification of the City’s appointment must be given to the Appraisal District by November 15, 2013. This appointment will be for a two-year term beginning on January 1, 2014. The current representative for College Station is Ronald Kaiser, who has served for four years. Mr. Kaiser has been contacted, and he has expressed his interest in continuing to serve. Budget & Financial Summary: There is no fiscal impact. Reviewed and Approved by Legal: NA Attachments: • Letter from Brazos Central Appraisal District, dated August 8, 2013. 129 130 September 26, 2013 Regular Agenda Item No. 2 Council Board Appointments To: Kathy Merrill, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding an appointment to the BVSWMA, Inc. Board of Directors. Relationship to Strategic Goals: Not applicable Recommendation(s): None Summary: Mayor Berry currently serves on the Board, and her term is up September 30, 2013. Budget & Financial Summary: None Reviewed and Approved by Legal: Not applicable Attachments: • None 131 September 26, 2013 Regular Agenda Item No. 3 St. Mary’s Catholic Church Rezoning To: Kathleen Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.35 acres in Oak Terrace Addition, Lots 11-16, Block 12, 1.46 acres in Tauber Subdivision, Lots 1-5 & 16-20 and associated BPP, Block 4, and 1.02 acres in Ramparts Subdivision, Part of Tracts C & D, recorded in Volume 10683, Page 240 of the Official Records of Brazos County, Texas and Nagle Street right-of-way between these properties, generally located at 601 Cross Street, 700 Cross Street, and 402 Nagle Street from NG-3 Residential Northgate to NG-2 Transitional Northgate. Relationship to Strategic Goals: Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item at their September 5, 2013 meeting and voted 6-0 to recommend approval of the rezoning request. Staff also recommended approval of the request. Summary: This request is to rezone the property from NG-3 Residential Northgate to NG-2 Transitional Northgate to develop a parking garage and associated uses for St. Mary’s Catholic Church. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject properties are designated as Urban and Urban Mixed Use on the Comprehensive Plan Future Land Use and Character Map. The proposed development is consistent with this designation in addition to the land use designations surrounding the subject tract which include Urban and Urban Mixed Use. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The proposed request will enable the development of Urban and Urban Mixed Uses that are compatible with the Northgate Area. The main purpose of this rezoning is to enable the development of a structured parking garage by St. Mary’s Church that may be utilized for a variety of church needs. The adjacent properties are zoned for a high-density mix of uses. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed zoning change to NG-2 Transitional Northgate, allows the development of a mix of residential and commercial uses. Unlike other Northgate zoning districts, the NG- 2 zoning district allows for the construction of structured parking, consistent with the church’s vision for the property. This rezoning request is proposing a shift in the location of a common zoning border between NG-2 and NG-3. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The 132 property is currently zoned NG-3 Residential Northgate, which allows for the development of primarily residential uses with commercial uses. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant has stated “the properties proposed for rezoning are currently NG-3 and are suitable for residential developments. However, in light of the recently added and ongoing multiple residential developments at the east end of the Northgate District, the loss of potential residences on these lots to the Northgate community are negligible, and the benefits of adding a new public parking garage close to campus, for use by visitors and nearby residents alike, are significant.” 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There are existing 6- and 8-inch water mains available to serve this property, but additional mains may be needed with site development. There are also existing 6- and 10-inch sanitary sewer lines which may provide service to the site. Sanitary sewer capacity is limited based on the recent development in the area. It appears that there is adequate capacity to support the proposed use; however capacity will be further evaluated with site development. Drainage is mainly to the northwest within the Burton Creek Drainage Basin. Drainage and any other infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure appears to be adequate for the proposed use at this time, but additional improvements may be necessary with site development. Access to the site will be provided on Nagle Street and Cross Street, which are both Minor Collectors on the Thoroughfare Plan. The Northgate District exempts developers from providing a Traffic Impact Analysis (TIA). Budget & Financial Summary: N/A Reviewed and Approved by Legal: Yes Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Rezoning Map 4. Draft P&Z Commission Meeting Minutes 5. Ordinance 133 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: September 5, 2013 Advertised Council Hearing Dates: September 26, 2013 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 16 Contacts in support: None at the time of this report. Contacts in opposition: None at the time of this report. Inquiry contacts: None at the time of this report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban NG-3 Northgate Residential Single-Family and Multi-Family South Urban Mixed Use NG-2 Transitional Northgate and NG-1 Core Northgate Church and Surface Parking East Urban Mixed Use and Texas A&M University NG-3 Northgate Residential Multi-Family and Vacant West Urban NG-3 Northgate Residential Multi-Family DEVELOPMENT HISTORY Annexation: Oak Terrace Addition (1.35 acres) – May 1951 Ramparts Subdivision (1.02 acres) – May 1951 Tauber Subdivision (1.46 acres) – October 1938 Zoning: Oak Terrace Addition (1.35 acres): Residential #1 (December 1962) NG-3 Residential Northgate (August 1996) Ramparts Subdivision (1.02 acres): Business #1 (December 1962) R-6 High Density Multi-Family (January 1982) NG-2 Commercial Northgate (August 1996) NG-2 Transitional Northgate (April 2006) Tauber Subdivision (1.46 acres): Residential #2 (December 1962) NG-3 Residential Northgate(August 1996) Final Plat: Oak Terrace Addition (1.35 acres) (February 1952) Ramparts Subdivision (1.02 acres) (April 1982) Tauber Subdivision (1.46 acres) (1947) Site development: Oak Terrace Addition (1.35 acres) – vacant Ramparts Subdivision (1.02 acres) – existing site pavement Tauber Subdivision (1.46 acres) – Multi-Family 134 135 136 137 September 5, 2013 P&Z Regular Meeting Minutes Page 1 of 2 PLANNING & ZONING COMMISSION MINUTES Regular Meeting September 5, 2013, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Jodi Warner, Bo Miles, Brad Corrier, Vergel Gay, and Jerome Rektorik COMMISSIONERS ABSENT: Jim Ross CITY COUNCIL MEMBERS PRESENT: Blanche Brick CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Jennifer Prochazka, Jason Schubert, Matt Robinson, Morgan Hester, Teresa Rogers, Jenifer Paz, Kelli Schlicher, Alan Gibbs, Carol Cotter, Danielle Singh, Erika Bridges, Venessa Garza, Joe Guerra, Roberta Cross, April Howard, Timothy Green, and Brittany Caldwell 1. Chairman Ashfield called the meeting to order at 7:00 p.m. Call Meeting to Order 8. Public hearing, presentation, discussion, and possible action regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.35 acres in Oak Terrace Addition, Lots 11-16, Block 12, 1.46 acres in Tauber Subdivision, Lots 1-5 & 16-20 and associated BPP, Block 4, and 1.02 acres in Ramparts Subdivision, Part of Tracts C & D, recorded in Volume 10683, Page 240 of the Official Records of Brazos County, Texas and Nagle Street right-of-way between these properties, generally located at 601 Cross Street, 700 Cross Street, and 402 Nagle Street from NG-3 Residential Northgate to NG-2 Transitional Northgate. Case #13-00900165 (T.Rogers) (Note: Final action on this item is scheduled for the September 26, 2013 City Council Meeting - subject to change) Regular Agenda Staff Planner Rogers presented the rezoning and recommended approval. There was general discussion amongst the Commission regarding the rezoning. David Konderla, Pastor at St. Mary’s, 603 Church Street, College Station, Texas, stated that he was available for questions. John Clements, Jackson & Ryan Architects, 2730 Rice Boulevard Suite 210, Houston, Texas, presented the master plan that the church was wanting to implement. Chairman Ashfield opened the public hearing. 138 September 5, 2013 P&Z Regular Meeting Minutes Page 2 of 2 Chris Newsome, 703 Cross Street, College Station, Texas; Samvah Hobeen, 701 Cross Street, College Station, Texas. Both citizens expressed concern about noise and increased traffic on Cross Street. Chairman Ashfield closed the public hearing. Commissioner Rektorik motioned to recommend approval of the rezoning. Commissioner Gay seconded the motion, motion passed (6-0). 13. Adjourn. The meeting was adjourned at 8:57 p.m. Approved: Attest: ______________________________ ________________________________ Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services 139 140 141 142 September 26, 2013 Regular Agenda Item No. 4 South Knoll Area Neighborhood Plan To: Kathleen Merrill, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion on an ordinance amending the College Station Comprehensive Plan by adopting the South Knoll Area Neighborhood Plan for the area generally located within the boundaries of Texas Avenue, Holleman Drive, Welsh Avenue, Southwest Parkway, Wellborn Road, and Harvey Mitchell Parkway. Relationship to Strategic Goals: Core Services and Infrastructure, Neighborhood Integrity, Multi-Modal Transportation, and Sustainable City. Recommendation(s): The Bicycle, Pedestrian, and Greenways Advisory Board considered the mobility components of the Plan at their August 6th meeting and recommended approval (6-0). The Planning and Zoning Commission held a public hearing for this item at their August 15th meeting and recommended approval of the Plan (5-0) with the amendment that parking could only be removed from streets during the hours of 2:00 a.m. and 6:00 a.m. by neighborhood petition and City Council approval. Summary: As part of the on-going implementation of College Station’s Comprehensive Plan, the City created its Neighborhood, District, and Corridor Planning program to provide focused action plans for smaller areas of the City. Under this program, the City has adopted the Central College Station Neighborhood Plan, Eastgate Neighborhood Plan, Southside Neighborhood Plan, Medical District Master Plan, and the Wellborn Community Plan. These plans focus on the particular needs and opportunities of the specific areas. The South Knoll Area Neighborhood Plan process began in the fall of 2012 with background field work and the creation of the volunteer Neighborhood Resource Team. Over the past 10 months, staff has worked with the neighborhood to develop a plan to address neighborhood integrity, community character, mobility, and public facilities and services. Over the course of the planning process, six public neighborhood meetings and nine Neighborhood Resource Team meetings were held. The primary plan elements are described below and included Neighborhood Integrity and Community Character; Mobility; Public Facilities and Services, and Implementation. Neighborhood Integrity and Community Character Neighborhood integrity can be described as a measure of the quality of life in a neighborhood. It includes resident involvement, preservation of neighborhood resources, neighborhood identity and investment, property maintenance, and adherence to adopted codes. Neighborhood integrity builds relationships among various groups so that proactive and positive interaction can occur. The objective is to address issues and work toward common goals of retaining the strength and vitality of the neighborhood. Community character relates to the stability, sustainability, and vitality of an area through the appropriate placement and interaction of land uses. The Community Character section of this chapter identifies the location of future land uses in order to create, protect, and 143 enhance places of distinction throughout the community. This chapter focuses on land use, character preservation, and neighborhood organizations, with an established Neighborhood Integrity & Community Character Goal for the South Knoll Area to be a neighborhood that is desired and valued for its single-family- friendly character with:  Reduced character impact of high-density housing in the neighborhood;  Continued investment in and maintenance of area schools, parks, and trails;  Preservation of the existing larger-lot development pattern and eclectic architecture; and  Effective neighborhood organizations. The strategies in this chapter focus on increased code compliance and property maintenance standards, additional parking standards, and the preservation of historic resources. Mobility Mobility addresses vehicular, bicycle, and pedestrian movements within and through an area. Whether for transportation or recreation, good connectivity improves the quality of life for neighborhood residents. The purpose of mobility in neighborhood planning is to ensure that all modes and routes of transportation are safe and reliable, and minimize congestion on the road system including an adequate and efficient street network, designated bike routes, a sufficient sidewalk network, and local transit services. This chapter focuses on pedestrian and bicycle safety, accessibility, and the function of streets, with an established Mobility Goal for the South Knoll Area to maintain a safe and efficient transportation network and improve multi-modal transportation options by increasing the continuity of bicycle and pedestrian routes to key destinations, while protecting the single-family character and integrity of the neighborhood. The strategies in this chapter focus on additional parking restrictions to increase safety, additional sidewalks and intersection improvements, and amend the Bicycle Master Plan. Public Facilities and Services Neighborhood identity is made up of a variety of elements including public and private landscaping, community gathering places, park development and maintenance, fencing, drainage, sidewalk and public facility maintenance, and signage that serves to enhance an area’s aesthetic quality. Together these elements can provide a distinct image for an area. Maintaining or improving that identity is important to promoting the long-term viability and attractiveness of a neighborhood. Public investments such as utility and street rehabilitation, drainage improvements, and streetlight programs can support neighborhood investment. Building on these elements throughout the neighborhood can strengthen its overall image and identity. This chapter focuses on strategies relating to community services, infrastructure, capital investments, and public safety with an established Public Facilities and Services Goal for the South Knoll Area is to provide and maintain public facilities and services that meet the needs of the residents and positively contribute to the integrity of the neighborhood and an enhanced single-family friendly character. The strategies in this chapter focus on increased code compliance and property maintenance, increased public safety, and park improvements. 144 Implementation The final chapter includes all of the strategies and actions that are proposed in the Plan. The plan implementation period is five to seven years. Specifically, this chapter assigns the estimated cost of implementing a particular strategy, a timeframe for when the strategy will be implemented, and the entity that is responsible for implementing the strategy. Budget & Financial Summary: Capital and operations and maintenance costs are noted in the Plan. Reviewed and Approved by Legal: Yes Attachments: 1. The South Knoll Area Neighborhood Plan is on file at the City Secretary’s Office and is available on the City’s website at www.cstx.gov/ndcplanning 2. Executive Summary 3. Ordinance 145 South Knoll Area Neighborhood Plan 1 Executive Summary: Identified Issues and Strategies for Action The conversion of single-family homes to rental properties occupied by college-age residents was repeatedly and overwhelmingly identified during this process as the main concern of South Knoll residents and as the source of many other issues. The goal of this plan is to propose actions and to enhance and support the single-family home character of the Neighborhood. The following is a condensation of the issues and action strategies identified in this report. Detailed explanations, descriptions and specific strategies are found in the report’s chapters. Residency and Code Enforcement  Allow smaller areas within South Knoll to apply for overlay zoning further limiting the number of unrelated residents, if approved by a majority of the property owners. (NI&CC1.3)  Require rental registration forms to list resident names and be updated annually as a means of enforcing current number-of-resident ordinances. (NI&CC1.4)  Reinstate pro-active code enforcement and publicize See-Click-Fix to promote strict code enforcement. (NI&CC1.1) (PF&S1.1) (PF&S1.3) (PF&S1.4)  Develop New Resident Information packets and distribute to rental contacts annually. (NI&CC1.2) (PF&S1.2) Parking  Remove parking from both sides of all streets between the hours of 2:00 a.m. to 6:00 a.m., requiring resident vehicles be permanently parked on their private property while still allowing on-street parking outside of these hours for social gatherings, repairmen, etc. (NI&CC2.1) (M2.1)  Allow residents to request on-street parking be removed for character reasons from one side of all streets when the majority of property owners are in favor. (NI&CC2.2) (M2.2)  In accordance with the City’s Joint Task Force on Neighborhood Parking: limit the size of off-street parking areas in the front of lots; require one parking space per bedroom for new construction and added bedrooms with a maximum of four spaces required; require rear yard parking to be screened from adjacent single-family properties. (NI&CC2.3) (NI&CC2.4) (NI&CC2.5) (M2.3) (M2.4) (M2.5)  Require semi-annual emergency vehicle safety “drive-throughs” at peak parking times with parking restrictions added as recommended. (M1.1)  Limit parking where current patterns create safety issues for residents exiting their driveways. (M1.2)  Address known parking issues, such as approved but un-installed signage, confusing signage and known emergency access problems. (M1.3) (M1.4) (M1.5) (M1.6) (M1.7) Traffic, Pedestrian and Bicycle Improvements and Safety  Increase pedestrian safety by prioritizing and pursuing sidewalk installation along several streets as identified in this report. (M3.1) (M3.2) (M3.3) (M3.5) 146 South Knoll Area Neighborhood Plan 2  Explore ways to increase pedestrian safety in areas heavily used by students, such as around A&M Consolidated High School and TAMU bus stops on busy thoroughfares. (M3.7) (M3.8)  Eliminate parking along the east side of Glade Street to the hours of 7:00 a.m. and 6:00 p.m. to facilitate use by commuter cyclists and children riding to school. (M4.1)  Explore the possibility of a digital way-finding system to direct bicycle and pedestrian traffic through the neighborhood. (M4.2) (M4.3)  Improve signage, striping and grading along identified sidewalks and bicycle routes to increase safety and decrease conflicts with motorists. (M4.4) (M4.6) (M5.1) (M5.2) (M5.3) Public Facilities, Land Use and Neighborhood Involvement  Enhance public parks through the installation of bicycle racks, additional benches, shade, etc. (PF&S4.1) (PF&S4.2) (PF&S4.3) (PF&S4.4) (PF&S4.5) (PF&S4.6)  Amend the Future Land Use and Character Map to reflect existing land uses, zoning and floodplains where necessary and appropriate. (NI&CC 3.1) (NI&CC 3.2) (NI&CC 3.3) (NI&CC 5.1) (NI&CC 5.2)  Preserve residences and neighborhoods as identified by the Quimby McCoy Historic Resources Survey (2008) to preserve the unique housing character of the neighborhood. (NI&CC 4.1) (NI&CC 4.2)  Encourage the creation of additional Neighborhood Associations and groups within the South Knoll Area and strengthen those that exist. (NI&CC 6.1) (NI&CC 6.2)  Encourage outreach such as National Night Out, welcome parties and community gardens to increase neighborhood education and unity. (NI&CC 6.5)  Assist groups in identifying and applying for neighborhood grants and training opportunities. (NI&CC 6.3) (PF&S5.1) 147 148 149 150 151 152