HomeMy WebLinkAbout05/09/2013 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Workshop 8
Regular 13
Special 18
Consent No. 2b - Bee Creek Parallel Trunk Line Project –
Phase II (WF1369909) Amendment to Resolution Determining
Need and Necessity for Easement Acquisition
Coversheet revised 20
Location Map 21
Needs Resolution 22
Consent No. 2c - Lick Creek Nature Center Professional
Services Contract Award and a Resolution Declaring Intention
to Reimburse Certain Expenditures with Proceeds From Debt
Coversheet revised 25
Rendering 26
Project Map 27
Debt Reimbursement Resolution 28
Consent No. 2d - Lick Creek Park Trail Improvements Contract
#13-057
Coversheet revised 31
1 - #13-057 Bid Tab 32
2 - D&S Contracting Bid Submittal 33
Consent No. 2e - Medical Waste Hauling Franchise with
MedStar Services, LLC
Coversheet revised 40
Franchise Ordinance 41
Consent No. 2f - Brazos Valley Wide Area Communications
System FY 14 Operating and Capital Budgets
Coversheet revised 62
BVWACS FY 14 Operating Budget 63
BVWACS FY 14 Capital Budget 64
Consent No. 2g - Sale of 1022 Crested Point through HOME
Reconstruction Loan Program
Coversheet updated 65
Real Estate Contract 66
Project Timeline 101
Consent No. 2h - TexPool Resolution Amending Authorized
Representatives
Coversheet revised 103
Resolution 104
Consent No. 2i - TexSTAR Resolution Amending Authorized
Representatives
Coversheet revised 106
1
Resolution 107
Consent No. 2j - Annual Electric System Construction &
Maintenance Labor Contract
Coversheet updated 109
13-054 Tabulation Summary 110
Regular No. 1 - Dedication of Training Room to Mr. Bennie
Luedke
Coversheet revised 111
Regular No. 2 - Public Hearing on rezoning of property located
at 2381 Earl Rudder Freeway, South
Coversheet revised 112
Background Information 114
Photos 115
P&Z Minutes 117
Ordinance 118
2
CITY OF COllEGE STATION
Home ofTexas A&M University"Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Karl Mooney John Nichols
Interim City Manager Julie M. Schultz
Kathy Merrill J ames Benham
Agenda
College Station City Council
Regular Meeting
Thursday, May 9,2013 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
• Presentation to the Bicycle, Pedestrian and Greenways Advisory Board proclaiming Mayas National
Bike Month.
• Presentation to St. Joseph Regional Health Center's Trauma Service proclaiming Mayas Trauma
A wareness Month.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
April 25, 2013 Workshop
• April 25, 2013 Regular Council Meeting
• May 2,2013 Special Meeting
City Council Regular Meeting Page 2
Thursday> May 9, 2013
b. Presentation, possible action, and discussion regarding approval of an Amendment to a Resolution that will
authorize City staff to negotiate for the purchase of easements needed for the Bee Creek Parallel Trunk Line
Project.
c. Presentation, possible action, and discussion regarding award of a professional services contract (13-238)
with Ray + Hollington Architects, Inc. in the amount of $281,500 for the development of the Lick Creek
Park Nature Center, and approval of a resolution declaring intention to reimburse certain expenditures with
proceeds from debt.
d. Presentation, possible action, and discussion regarding approval of a contract between the City of College
Station and D&S Contracting Inc., in the amount of $153,904 for the purposes of improvements to Iron
Bridge Trail and Raccoon Run Trail in Lick Creek Park.
e. Presentation, possible action and discussion on the first of two readings of a non-exclusive franchise
agreement with MedStar Services, LLC for the purposes of collecting and disposing treated and untreated
medical waste from various healthcare related facilities.
f. Presentation, possible action, and discussion regarding approval of the Brazos Valley Wide Area
Communications System (BVWACS) Operating Budget for FY 14 and authorizing the City's quarterly
payments of approximately $52,683 for an annual total of $210,732; and approval of the BVWACS Capital
Budget for FY 14 and payment of the City'S share in the amount of$73,460.53.
g. Presentation, possible action, and discussion regarding approval of a real estate contract between the City of
College Station and Dorothy Ross in the amount of $119,900 for the sale of 1022 Crested Point with
assistance provided through the HOME Reconstruction Loan Program and for the authorization of the City
Manager to sign a temporary residential lease with Dorothy Ross for 1022 Crested Point.
h. Presentation, possible action and discussion on a resolution amending the authorized representatives on the
local government pool account, TexPool.
1. Presentation, possible action and discussion on a resolution amending the authorized representatives on the
local government pool account, Texas Short Term Asset Reserve ("TexST AR").
J. Presentation, possible action, and discussion regarding approval of a contract between the City of College
Station and Grid Utility, LLC., in the amount of $1,259,929.12 for Annual Electric System Construction &
Maintenance Labor as needed.
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals
who wish to address the City Council on a regular agenda item not posted as a public hearing shall register
with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
City Council Regular Meeting Page 3
Thursday, May 9, 2013
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
I. Presentation, possible action, and discussion regarding dedication of the Training Room in the College
Station Utilities Meeting and Training Facility to Mr. Bennie Luedke and all long-serving City of
College Station employees for their years of service, dedication and hard work.
2. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
"Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of
the City of College Station, Texas by rezoning approximately 14.2 acres for the property located at 2381
. Earl Rudder Freeway South, generally located north of Raintree Drive and south of Horse Haven
Estates, from PDD Planned Development District to approximately 7 acres NAP Natural Areas Preserve
and approximately 7 acres SC Suburban Commercial.
3. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, May 9, 2013 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 3rd day of May, 2013 at 5:00 p.m.
~n~lu&..City Secretar
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas A venue, in College Station, Texas, and the City's website,
www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice
and Agenda were posted on May 3, 2013 at 5:00 p.m. and remained so posted continuously for at least 72 hours
proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by ___________
Dated this __day of _______, 2013
4
me on this the ___-'-J
Notary Public -County, Texas My
The building is wheelchair accessible. Handicap spaces are available. Any request for sign service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. may be viewed on
-'-'-'-'-'-'-'-'=='-'-' Council meetings are broadcast live on Cable Access Channel 19.
May 9, 2013
City Council Consent Agenda Item No. 2a
City Council Minutes
To: Kathy Merrill, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• April 25, 2013 Workshop
• April 25, 2013 Regular Council Meeting
• May 2, 2013 Special Meeting
Attachments:
• April 25, 2013 Workshop
• April 25, 2013 Regular Council Meeting
• May 2, 2013 Special Meeting
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WKSHP042513Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
APRIL 25, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor , absent
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
Frank Simpson, City Manager
Kathy Merrill, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Pro Tem Mooney at 5:00 p.m. on Thursday, April 25, 2013 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.087-Economic Development Negotiations, the College Station City Council convened into
Executive Session at 5:01 p.m. on Thursday, April 25, 2013 in order to continue discussing
matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
• Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922.
8
WKSHP042513Minutes Page 2
• College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
• Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
• Tom Jagielski v. City of College Station, Cause No. 12-002918-CU-361, In the 361 st
• State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court,
Brazos County, Texas
District Court of Brazos County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
• Legal issues related to municipal regulation of state property.
C. Deliberation on economic development negotiations regarding an offer of financial or other
incentives for a business prospect; to wit:
• Discuss economic development incentive negotiations with TAMUS
The Executive Session adjourned at 5:44 p.m.
3.
Take action, if any, on Executive Session.
No action was required from Executive Session.
4.
Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2b, 2c, 2e, 2g, 2j, and 2k were pulled for discussion.
(2b): Frank Simpson, City Manager, clarified the costs and benefits of participation in the
Research Valley Technology Council and the Gig.U project.
(2c): Chuck Gilman, Director of Capital Projects, clarified the care for the trees that was
included in the contract.
(2e): Councilmember Fields asked that this item be pulled from the agenda and be considered at
a later meeting.
(2g): Jason Stuebe, Assistant to the City Manager, provided a map detailing the roadway
improvements along the SH 249 corridor.
(2j): Timothy Crabb, Director of Electric Utilities, clarified the need for the wooden electric
poles to be replaced by concrete and fiberglass poles.
(2k): Amy Atkins, Assistant Director of Parks and Recreation, explained that the restroom will
be located further away from the skate bowl and more accessible from the tennis courts.
9
WKSHP042513Minutes Page 3
5.
Recognition of award from American Public Power Association to College Station
Utilities for providing the highest degree of reliable and safe electric service.
Mayor Pro Tem Mooney presented the Recognition Award from the American Public Power
Association to representatives of the College Station Utilities for providing the highest degree of
reliable and safe electric service.
6.
Presentation and discussion regarding a web based utility outage viewer enabling
customers to see real time electric outage information.
Jon Blalock, Utility Dispatch Superintendent, updated the Council on the web-based utility
outage viewer. He briefly outlined the various menu options available, search options, outage
detail, and the cause codes. The list of those who will benefit includes the City Manager’s
Office, Utility Customer Service, Public Works, PD dispatch, Public Communications, Water
and Waste Water, Risk Management, and ultimately the customer. When an outage occurs, the
customer can use the External View and see the area affected by the outage, if crews have been
dispatched, and the status.
7.
Presentation, possible action, and discussion on City of College Station 2013 bond sale
and refunding and financing structure.
Jeff Kersten, Executive Director of Fiscal Services, presented an overview of the 2013 bond sale
and refunding and financing structure and provided the 2013 bond sale calendar. He explained
the process for the Negotiated Sale. Underwriters are chosen through an RFP process.
Maximum bond par parameters are set, and maximum interest rate and maturities are set for new
money. They must have at least a 5% net present value savings on the refunded bond. The City
Manager or Executive Director of Business Services is given authority to execute the sale
through adoption of the Bond Ordinance. The 2013 bond sale for Streets and Transportation will
total $6,525,000 and for Parks and Recreation the total is $2,725,000 for a General Obligation
Bond total of $9,250,000. The total for certificates of obligation is $10,450,000 for electric and
wastewater projects. The debt issuance cost is 0.60% of the total bond issue and refunding. The
new money total is $19,700,000.
The maximum refunded total for the Series 2005 and 2005A refunding is $19,700,000. There is
a projected net present value savings (as of April 18, 2013) of $1,304,606 for a 10.3694%
projected savings. Council is asked tonight to authorize Publication of Notice of Sale for
Certificates of Obligation. On June 13, Council will consider approval of the sale parameters,
appoint the Paying Agent/Registrar, appoint Underwriters, and adopt Bond Ordinances and
authorize the preparation of the Official Statement. The potential pricing window is June
through November and the closing window is July through December.
8.
•
Council Calendar
April 26
•
Keep Brazos Beautiful Annual Awards Gala at CS Hilton, 6:00 pm.
April 30 Council Transportation & Mobility Committee at City Hall
•
Administrative Conference Room, 3:30 pm.
April 30 2013 Jefferson Awards Recipients at Annenberg Presidential
10
WKSHP042513Minutes Page 4
•
Conference Center - Hagler Auditorium, 6:30 pm.
May 2 B/CS Chamber of Commerce & George Bush Presidential Library
and Museum for Business After Hours at 1000 George Bush Drive
•
W, 5:30 pm.
May 2
P&Z Workshop/Meeting, Council Chambers, 6:00 p.m. (Karl
•
Mooney, Liaison)
May 4
Habitat for Humanity Wall Raising - Thomas Family at 1209 Arizona,
•
8:00 am.
May 6
Bicycle, Pedestrian & Greenways Advisory Board Meeting in Council
•
Chambers, 3:00 pm.
May 9
•
Council Group Photos in Council Chambers, 4:00 pm.
May 9
Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00
p.m.
Council reviewed the Council calendar. Councilmember will attend P&Z on May 2.
9.
Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no items requested.
10.
Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit
Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of
Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding
Review Committee, Landmark Commission, Library Board, Metropolitan Planning
Organization, Parks and Recreation Board, Planning and Zoning Commission, Research
Valley Partnership, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Transportation and Mobility Committee, TAMU
Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council,
Zoning Board of Adjustments.
City Manager Frank Simpson reported on the RVP.
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WKSHP042513Minutes Page 5
11.
Adjournment
MOTION: There being no further business, Mayor Pro Tem Mooney adjourned the workshop
of the College Station City Council at 6:59 p.m. on Thursday, April 25, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM042513 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
APRIL 25, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor, absent
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
Frank Simpson, City Manager
Kathy Merrill, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Pro Tem Mooney at 7:08 p.m. on Thursday, April 25, 2013 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request
.
Boy Scout Troop 977 led the assembly in the Pledge of Allegiance. Present were Scout Master
Dr. Todd Watson, and Assistant Scoutmasters John Moehring, Keo Ehrhardt, Bennie Pâté, and
Robert Turner. Troop members present included Clay Turner, Zac Watson, James Pâté, Stanley
Yang, Hayden Ehrhardt, Alexander Gonzalez, Stephen Moehring, Cris Cain, Omar Cantu,
Nathan Stewart, and Clayton Collier.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Fields, the City Council voted five (5) for and none (0) opposed, to approve Mayor Berry’s and
Councilmember Benham’s absence requests. The motion carried unanimously.
13
RM042513 Minutes Page 2
Presentation:
Fire Chief R. B. Alley was recognized for receiving the Texas Fire Chiefs Association Fire Chief
of the Year, as well as Captain Paul Gunnels who received the President’s Award for Excellence.
Citizen Comments
There were no citizen comments.
CONSENT AGENDA
2a.
•
Presentation, possible action, and discussion of minutes for:
•
April 11, 2013 Workshop
April 11, 2013 Regular Council Meeting
2b.
Presentation, possible action and discussion on a funding agreement amendment
between the City of College Station and the Research Valley Partnership (RVP) for FY13
in the amount of$25,000 for expenses related to participation in the Gig U project; and
consideration of a General Fund Contingency Transfer in the amount of$25,000.
2c.
Presentation, possible action and discussion regarding approval of annual contracts for
Landscape Maintenance and Mowing of City Sites to Green Teams, Inc for $562,483.00
and Roots Landscaping, LLC for $ 17,500., and Landscaping, LLC for $17,500.00.
2d.
Presentation, possible action, and discussion regarding approval of Resolution 04-25-
13-2d, authorizing City staff to negotiate for the purchase of right-of-way and an easement
needed for the Barron Road East Extension Project.
2e. Presentation
, possible action, and discussion regarding award of a professional services
contract (13-238) with Ray + Hollington Architects, Inc. in the amount of $281,500 for the
development of the Lick Creek Park Nature Center, and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
2f.
Presentation, possible action and discussion on an Advance Funding Agreement (AF A)
Amendment between the City of College Station and the State of Texas, acting through the
Texas Department of Transportation (TxDOT), for the Rock Prairie Road Bridge
Improvements Project.
2g.
Presentation, possible action, and discussion regarding Resolution 04-25-13-2g,
supporting development of The State Highway 249 Corridor.
2h.
Presentation, possible action, and discussion regarding approval of a contract between
the City of College Station and DELTAWRX in the amount of $186,289.00 for the purposes
of gathering needs and requirements and leading the City through the acquisition and
implementation process for the replacement of the City's current Computer Aided
Dispatch (CAD), Police Records Management system (RMS), and several ancillary systems.
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RM042513 Minutes Page 3
2i.
Presentation, possible action and discussion to approve Resolution 04-25-13-2i, directing
publication of notice of intention to issue certificates of obligation, series 2013; and
providing an effective date.
2j.
Presentation, possible action, and discussion regarding award of Contract #13-168 for
the replacement of rotten wooden utility power poles to Trusty Construction Company,
LLC. in the amount of $314,495 and authorizing the City Manager to execute the contract
on behalf of the City Council.
2k.
Presentation, possible action, and discussion on a construction contract with Allco
LLC., in the amount of $140,850.00 for construction and site work for a prefabricated
restroom building at the G. Hysmith Skate Park, Project Number PK13-06.
2l.
Presentation, possible action, and discussion regarding approval of service contract #13-
225 with Evans Enterprises Inc. through the Texas A&M University AggieBuy contract
C2100543, in the amount of $83,097.87 to recondition Sandy Point Pump Station water
transfer pumps 1, 2 and 3.
2m.
Presentation, possible action, and discussion regarding awarding the bid and approval
of an annual price agreement with BWI Companies, in the amount of $122,242.43, for the
annual purchase of athletic field maintenance materials to include fertilizers, chemicals,
pesticides, herbicides, winter over-seed, infield material, grass seed and turf amendments.
2n.
Presentation, possible action, and discussion regarding approval of a contract between
the City of College Station and BerryDunn in the amount of $101,419.00 for the purposes
of gathering requirements and leading the City through a RFP process for the replacement
of the City's current ERP system.
(2e)MOTION: Upon a motion made by Councilmember Fields and a second by
Councilmember Brick, the City Council voted four (4) for and one (1), opposed, with
Councilmember Schultz voting against, to remove item 2e from the agenda, to be considered at a
later meeting. The motion carried.
Item 2b was pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Nichols, the City Council voted five (5) for and none (0) opposed, to approve the Consent
Agenda, less items 2b and 2e. The motion carried unanimously.
(2b)MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Schultz, the City Council voted four (4) for and one (1) opposed, with
Councilmember Fields voting against, to approve a funding agreement amendment between the
City of College Station and the Research Valley Partnership (RVP) for FY13 in the amount of
$25,000 for expenses related to participation in the Gig U project; and consideration of a General
Fund Contingency Transfer in the amount of$25,000. The motion carried.
15
RM042513 Minutes Page 4
REGULAR AGENDA
1.
Public Hearing, presentation, possible action, and discussion on Ordinance 2013-3494,
amending the College Station Comprehensive Plan by adopting the Wellborn Community
Plan for the area generally located within the boundaries of Capstone Drive, I&GN Road,
Barron Cut-off Road, Greens Prairie Road West, Royder Road, and F.M. 2154.
At approximately 7:49 p.m., Mayor Pro Tem Mooney opened the Public Hearing.
Joanne Walsh, 1026 W. Craig Place, San Antonio, Director of Strategic Urban Planning, stated
she facilitated the process and recommends favorable consideration of the plan. The residents
consistently expressed a desire to maintain the rural character of Wellborn. Some compromises
were arrived at in order to accomplish the plan. Wellborn predates College Station as a major
railroad town, and that is reflected in gateway signage. She asked that the widening of FM 2154
be postponed as long as possible to minimize the impact on local businesses.
Jane Cohen, 3655 McCullough Road, stated that throughout the annexation process, they were
told they would be given an opportunity to maintain the rural character. They didn’t ask for this
plan, but they tried to make the best of it. She noted it will be thirty years before the
implementation of the plan will be cost effective. Her street was seal coated for the convenience
of the City, not the residents. She does appreciate that the plan allows for larger lots. They tried
to limit commercial areas. She noted there is nothing in the plan for horse trails, but she is
hopeful that with development, those might be included. They t ried to modify the transportation
plan and tried to retain the better choices.
Lynn Ruoff, 3733 McCullough Road, thanked the City for seal coating her road. She also
thanked City staff and the Wellborn Resource Team for their work on the plan and noted it
represents a lot of compromise. She wants to see Wellborn stay the way it is, but the plan allows
for growth of the area while preserving its special characteristics. She noted the land use
designations are unique to Wellborn. She stated the plan is a good one and should be approved.
Carol Fountain, 14380 Cheyenne Drive, concurred with Ms. Ruoff. She attended every meeting
because this was important to her. She thanked Bob and Matt for answering all the questions and
for coming up with ideas they hadn’t considered. She didn’t get everything she wanted, but no
one did, and everyone got something they wanted.
Launa Higbee, 16516 Woodlake Drive, said she tried to attend a meeting but the meeting closed
early. She has been trying to find information on the website, and hopes it will be on there soon
so she can see the land use plans.
There being no further comments, the Public Hearing was closed at 8:02 p.m.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Schultz, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013-
3494, amending the College Station Comprehensive Plan by adopting the Wellborn Community
Plan for the area generally located within the boundaries of Capstone Drive, I&GN Road, Barron
Cut-off Road, Greens Prairie Road West, Royder Road, and F.M. 2154. The motion carried
unanimously.
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RM042513 Minutes Page 5
2.
Public Hearing, presentation, possible action, and discussion approving Ordinance 2013-
3495, vacating and abandoning a 0.0707 acre, 10-foot wide public utility easement located
on Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat
recorded in Volume 7118, Page 120 of the Deed Records of Brazos County, Texas.
At approximately 8:24 p.m., Mayor Pro Tem Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:24 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Nichols, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013-
3495, vacating and abandoning a 0.0707 acre, 10-foot wide public utility easement located on
Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat recorded in
Volume 7118, Page 120 of the Deed Records of Brazos County, Texas. The motion carried
unanimously.
3.
Presentation, possible action, and discussion regarding an agreement between the City of
College Station and the Texas A&M University System (TAMUS) setting out the
responsibilities of the parties related to TAMUS' development of approximately 58 acres of
land it owns located generally north of University Drive between Texas Avenue and College
Avenue.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Fields, the City Council voted five (5) for and none (0) opposed, to approve an agreement
between the City of College Station and the Texas A&M University System (TAMUS) setting
out the responsibilities of the parties related to TAMUS' development of approximately 58 acres
of land it owns located generally north of University Drive between Texas Avenue and College
Avenue. The motion carried unanimously.
4.
Adjournment.
MOTION: There being no further business, Mayor Pro Tem Mooney adjourned the Regular
Meeting of the City Council at 8:40 p.m. on Thursday, April 25, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
17
SM050213Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL MEETING
CITY OF COLLEGE STATION
MAY 2, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
John Nichols
Julie Schultz, arrived after roll call
James Benham, arrived after roll call
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Berry at 12:00 p.m. on Thursday, May 2, 2013 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Executive Session
In accordance with the Texas Government Code §551.074-Personnel, the College Station City
Council convened into Executive Session at 12:01 p.m. on Thursday, May 2, 2013 in order to
continue discussing matters pertaining to:
A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• City Manager
The Executive Session adjourned 12:50 p.m.
18
SM050213Minutes Page 2
3.
Take action, if any, on Executive Session.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to appoint Kathy Merrill as
Interim City Manager. The motion carried unanimously.
4.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the special meeting of the
College Station City Council at 12:53 p.m. on Thursday, May 2, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
19
May 9, 2013
Consent Agenda Item No. 2b
Bee Creek Parallel Trunk Line Project – Phase II (WF1369909)
Amendment to Resolution Determining
Need and Necessity for Easement Acquisition
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of an
Amendment to a Resolution that will authorize City staff to negotiate for the purchase of
easements needed for the Bee Creek Parallel Trunk Line Project.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends Council approval of the Amendment to
Resolution Determining Public Need and Necessity.
Summary: Council previously approved a Resolution authorizing the acquisition of
easements for Phase II of the Bee Creek Parallel Trunk Line Project. The overall project
includes the installation of a gravity sewer line needed to increase the capacity of the
system that serves areas along FM 2818 from Carters Creek Wastewater Treatment Plant to
areas just north of FM 2154 near Cain Road. Phase II of the project includes the section
from CCWWTP to SH 6.
Since approval of the Resolution on February 14, 2013, property surveying has been
completed and the design has been modified to include a permanent access easement
needed to access a portion of the new sewer line. The additional easement is shown on the
attached map along with the other easement needs. Also attached is an Amendment to
Resolution Determining Public Need and Necessity and a revised Exhibit “A” reflecting the
current properties that may require easements for the project. Approval of this Amendment
will authorize staff to negotiate for the purchase of the easements necessary to complete
the project.
Budget & Financial Summary: Funds in the amount of $14,703,625 are budgeted for this
project in the Wastewater Capital Projects Fund. A total of $3,799,500 has been expended
or committed to date.
Reviewed and Approved by Legal: Yes
Attachments:
1. Project Map - Updated
2. Amendment to Resolution Determining Public Need and Necessity with Exhibit “A”
20
15' TCEMuco Verde, LLC property
15' PUE w/adjacent 15' TCEsDoctors Williams Family property
variable width PUE w/adjacent TCEsMatthews and Moll property
10' PUE w/adjacent 20' TCEWolters property
10' PUE w/adjacent 20' TCEHemmer property
small PUE and 20' TCEWhitwoth Financial, LLC property
40' Access EasementBVOMS Office Park, LLC property
Hemmer
Wolters
Whitworth Financial
MatthewsandMoll
COCS
COCS
COCS
COCS
Muco Verde
BVOMSOfficePark Drs Williams FamilyLegend
Gravity
Force
²Bee Creek Parallel Trunk Line ProjectPhase II Project MapUpdated Proposed Easement Needs
Notice: The accuracy of this data is limited to the validity andaccuracy of available data, and therefore the City makesno representation or warranties as to the accuracy of the data.Any party using the data does so at their own risk. This data isproduced pursuant to the Texas Public Information Act.
Map Created on April 18, 2013.
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May 9, 2013
Consent Agenda Item No. 2c
Lick Creek Nature Center
Professional Services Contract Award and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding award of a
professional services contract (13-238) with Ray + Hollington Architects, Inc. in the amount
of $281,500 for the development of the Lick Creek Park Nature Center, and approval of a
resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends award of the professional services contract to
Ray + Hollington Architects, Inc. in the amount of $281,500 for the design development of
the Lick Creek Nature Center and recommends approval of the resolution declaring intention
to reimburse certain expenditures with proceeds from debt.
Summary: The Lick Creek Park Nature Center was included as a project in the 2008 bond
authorization. The scope of the project is to design and construct an informational education
center at Lick Creek Park. In June 2011 staff engaged a design team and a committee
appointed by the City Council to begin developing design concepts and programming for the
proposed facility.
On September 13, 2012, staff delivered a presentation to the City Council that summarized
three different design alternatives, and the committee recommendation. The Council requested
that staff further develop the graphics and design concepts to show more detail in the
renderings of the facilities and site plan, and provide an overview of programs that are being
considered at the new facility.
On January 28, 2013 at the Council Retreat, staff presented two site plan and floor plan
alternatives that addressed comments provided by Council at the September 13th
meeting.
Council elected to proceed with Alternative 1 to move forward with the design development for
the Nature Center.
Budget & Financial Summary: Funds for this project are budgeted in the Parks Capital
Improvement Projects Fund in the amount of $2,495,000. Funds in the amount of
$104,571 have been expended or committed to date, leaving a balance of $2,390,429 for
the design and construction of this project. The “Resolution Declaring Intention to
Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item
because the majority of the long term debt has not been issued for the project. The debt for
the project is scheduled to be issued this fiscal year and in the future fiscal years.
Reviewed and Approved by Legal: Yes
Attachments:
1. Design Contract (on file in the City Secretary’s Office)
2. Alternative 1 Rendering
3. Project Map
4. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt
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RESOLUTION NO. _________________
RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH
PROCEEDS FROM DEBT
WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and
political subdivision of the State of Texas;
WHEREAS, the City expects to pay expenditures in connection with the design, planning,
acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project")
prior to the issuance of obligations by the City in connection with the financing of the Project from
available funds;
WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the
payment of such expenditures will be appropriate and consistent with the lawful objectives of the City
and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the
Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance
the Project;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS THAT:
Section 1. The City reasonably expects it will incur debt, as one or more series of obligations,
with an aggregate maximum principal amount not to exceed $2,500,000, for the purpose of paying the
aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-
exempt obligations will be issued by the City in furtherance of this Statement after a date which is later
than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the
property, with respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to
this Statement more than three years after the date any expenditure which is to be reimbursed is paid.
PASSED AND APPROVED THIS 9th DAY OF MAY, 2013.
_______________________________
Nancy Berry, Mayor
ATTEST:
_________________________________
Sherry Mashburn, City Secretary (Seal)
May 9, 2013
Consent Agenda Item No. 2d
Lick Creek Park Trail Improvements Contract #13-057
To: Kathy Merrill, Interim City Manager
From: Amy Atkins, Assistant Director – Operations, Parks and Recreation Department
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and D&S Contracting Inc., in the amount of
$153,904 for the purposes of improvements to Iron Bridge Trail and Raccoon Run Trail in
Lick Creek Park.
Relationship to Strategic Goals: (Select all that apply)
1. Core Services and Infrastructure
2. Neighborhood Integrity
Recommendation(s): Staff recommends approval of the contract and authorization for
the City Manager to execute the contract with D&S Contracting, Inc.
Summary: On April 8, 2013, five (5), sealed competitive bids were received and opened
for trail improvements to be done in Lick Creek Park. The scope of the project includes
gravel paving improvements to two trails in Lick Creek Park – Iron Bridge Trail and Raccoon
Run Trail, with some concrete paving work to be done at a creek crossing at Iron Bridge
Trail.
Budget & Financial Summary: The funding for the Raccoon Run Trail improvements are
coming from General Obligation Bond 2008 funds; and, the improvements at Iron Bridge
Trail will be funded from a Texas Parks & Wildlife Trails Grant in the amount of $76,020.
Reviewed and Approved by Legal: Yes
Attachments:
1. Bid Tabulation #13-057
2. D&S Contracting, Inc. Bid Submittal
31
City of College Station - Purchasing DivisionBid Tabulation for #13-057"Lick Creek Park Iron Bridge Trail and Raccoon Run Trail"Open Date: Monday, April 8, 2013 @ 2:00 p.m.D&SContracting, Inc.(College Station, TX)Vox Construction, LLC(Bryan, TX)Allco(Beaumont, TX)DudleyConstruction Ltd.(College Station, TX)Brazos Paving, Inc.(Bryan, TX)ITEM QTY UNIT DESCRIPTIONLUMP SUM BID AMOUNTLUMP SUM BID AMOUNTLUMP SUM BID AMOUNTLUMP SUM BID AMOUNTLUMP SUM BID AMOUNT1 1 LS Mobilization$9,240.00 $20,133.00 $8,434.00 $11,199.00 $22,150.002 1 LS Erosion & sedimentation control$4,637.00 $1,584.00 $2,520.00 $3,300.45 $8,500.003 1 LS Barricade signs for pedestrian control$600.00 $214.00 $350.00 $929.66 $5,250.0041LSIron Bridge Trail - Trail subgrade preparation, includingexcavation$8,352.00 $18,013.00 $13,527.00 $14,214.67 $27,490.0051LSRaccoon Run Trail - Trail subgrade preparation,including excavation$13,250.00 $23,786.00 $21,643.00 $21,320.98 $42,993.0061LSIron Bridge Trail - Trail surface material 6" (3,075 LF iron oresurface course) complete and in place$26,100.00 $20,592.00 $44,801.00 $42,837.88 $52,212.0071LSRaccoon Run Trail - Trail surface material 6" (4,810 LF iron oresurface course) complete and in place$41,400.00 $29,293.00 $70,652.00 $61,513.26 $81,665.0081LSConcrete (colored) sidewalk & beams (Iron Bridge Trail1,650 SQ FT including select fill 350 SQ FT)$19,305.00 $7,041.00 $4,364.00 $13,566.84 $30,250.009 1 LS Iron Bridge Trail - 2-6" drain pipes and concrete$960.00 $1,841.00 $461.00 $708.17 $750.0010 1 LS Iron Bridge Trail - Trail hand clearing$9,000.00 $12,989.00 $5,100.00 $10,529.31 $10,180.0011 1 LS Raccoon Run Trail - Trail hand clearing$9,000.00 $18,764.00 $8,160.00 $5,932.16 $15,920.00BASE BID12 1 LS Iron Bridge Trail - 2 steel benches with concrete slabs$5,550.00 $2,240.00 $3,621.00 $4,883.38 $4,250.0013 1 LS Raccoon Run Trail - 2 steel benches with concrete slabs$5,550.00 $2,240.00 $3,621.00 $4,398.14 $4,250.0014 1 LS Raccoon Run Trail - Replace boards on boardwalk$960.00 $195.00 $173.00 $168.07 $800.00$153,904.00 $158,925.00 $187,427.00 $195,501.97 $306,660.00A1 1 LSInstall 310' x 10' section of gravel southwest corner of RaccoonRun Trail$6,695.00 $3,663.00 $8,626.00 $8,636.29 $11,720.00BASE BID PLUS ALTERNATE #1$160,599.00 $162,588.00 $196,053.00 $204,138.26 $318,380.00Certification of Bid TOTAL BASE BID (ITEMS 1-14)Bid BondAcknowledged Addendum (1)ALTERNATIVE #1Page 1 of 132
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May 9, 2013
Consent Agenda Item No. 2e
Medical Waste Hauling Franchise
with MedStar Services, LLC
To: Kathy Merrill, Interim City Manager
From: Jason Stuebe, Assistant to the City Manager
Agenda Caption: Presentation, possible action and discussion on the first of two readings
of a non-exclusive franchise agreement with MedStar Services, LLC for the purpose of
collecting and disposing treated and untreated medical waste from various healthcare
related facilities.
Recommendation(s): Staff recommends approval.
Summary: Article XI, Section 103 of the City Charter states that “The City of College
Station shall have the power…by ordinance to confer upon any person or corporation, the
franchise or right to use the property of the city…for the purpose of furnishing to the public
any general public service…”
This proposed non-exclusive five (5) year franchise agreement allows for the collection,
hauling, and disposal of treated and untreated medical waste from various healthcare
related facilities within the city limits. The disposal of medical waste, a State mandated
service, was privatized in 2005 because untreated medical waste cannot be depositing in
any BVSWMA landfill. Staff maintains that continuing this practice is the most cost-effective
way to offer this service to our community.
This is the first Franchise sought by MedStar Services, LLC for this service. Once approved,
it will be the third active non-exclusive franchise granted to provide Medical Waste disposal
services.
Budget & Financial Summary: The franchisee agrees and shall pay to the City five
percent (8%) of the franchisee’s monthly gross delivery and hauling revenues generated
from the collection services provided for in the Franchise Agreement.
Legal Review: Yes
Attachments:
1. Franchise Ordinance is on file with the City Secretary
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May 9, 2013
Consent Agenda Item No. 2f
Brazos Valley Wide Area Communications System FY 14 Operating and Capital
Budgets
To: Kathy Merrill, Interim City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of the
Brazos Valley Wide Area Communications System (BVWACS) Operating Budget for FY 14
and authorizing the City’s quarterly payments of approximately $52,683 for an annual total
of $210,732; and approval of the BVWACS Capital Budget for FY 14 and payment of the
City’s share in the amount of $73,460.53.
Key Strategic Initiative: Core Services and Infrastructure
Recommendation(s): Staff recommends approval.
Summary: On June 26, 2008, Council approved the ILA establishing the BVWACS and the
ILA appointing the Brazos Valley Council of Governments (BVCOG) to act as the Managing
Entity for the BVWACS. In accordance with the BVWACS ILA a Proposed Operating Budget
and a Proposed Capital Budget for FY 14 was reviewed and approved by the Governing
Board on April 17, 2013.
Each of the BVWACS Parties (Bryan, College Station, Brenham, Washington County, Brazos
County, Texas A&M University) has 30 days to review the proposed budgets. If any
BVWACS Party does not agree with the proposed BVWACS Budgets as presented, it must
provide the Governing Board with a detailed explanation of its issues with the draft Budget
within 30 days after receipt.
Budget & Financial Summary: If approved by Council funding for the City’s share of the
BVWACS FY 14 Operating Budget and Capital Budget will be included in the Information
Technology FY 14 Operating Budget.
Reviewed and Approved by Legal: N/A
Attachments:
1. Proposed BVWACS FY 14 Operating Budget
2. Proposed BVWACS FY 14 Capital Budget
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64
May 9, 2013
Consent Agenda Item No. 2g
Sale of 1022 Crested Point through HOME Reconstruction Loan Program
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of a real
estate contract between the City of College Station and Dorothy Ross in the amount of
$119,900 for the sale of 1022 Crested Point with assistance provided through the HOME
Reconstruction Loan Program and for the authorization of the City Manager to sign a
temporary residential lease with Dorothy Ross for 1022 Crested Point.
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and
Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: City Council approved a Housing Reconstruction Program Owner Agreement
with Dorothy Ross at the March 14th
meeting. This agreement provides for assistance of
$110,000 for the demolition and reconstruction of the substandard structure located at 3385
Barron Cutoff Road. Reconstruction of the structure at 3385 Barron Cutoff Road was deemed to be
infeasible. The assistance provided under the Reconstruction Loan Program allows for the assistance
to be used by the property owner to secure a suitable, replacement dwelling. Staff estimates a bid of
$4,000 for demolition costs of 3385 Barron Cutoff Road and the balance to be applied to the sale of
the replacement dwelling. Ms. Ross has selected the home at 1022 Crested Point to purchase as a
replacement dwelling.
On April 15, 2013, the City released an Invitation to Bid for the sale of City property located at 1022
Crested Point to individuals, households, or families at or below 80% of the area median income as
determined by the U. S. Department of Housing and Urban Development (HUD) who qualify for the
Home Reconstruction Loan Program.
Staff evaluated one bid submitted as of the April 29, 2013 deadline. The bid for $119,900
accomplishes the requirement of selling the property to an income-eligible household who has also
qualified for the City’s Home Reconstruction Loan Program. Ms. Ross will provide the additional funds
to purchase the replacement dwelling.
The property at 1022 Crested Point was acquired and constructed in 2010 by the City with HOME
Investment Partnership Program grant funds. The City’s total investment in the acquisition,
construction, maintenance, and real estate fees is approximately $137,000. The original appraisal on
this property upon completion of construction was $142,000. A Broker’s Opinion of Value completed
in July 2012 recommended a lower sales price of $119,900.
Budget & Financial Summary: $180,000 of Federal HOME Investment Partnership funds have been
approved in the 2012 Annual Action Plan.
Attachments:
Attachment 1: Real Estate Contract for Sale of 1022 Crested Point
Attachment 2: Timeline for Reconstruction Activity at 3385 Barron Cutoff Rd. and 1022
Crested Point
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Ross Reconstruction Project Process Chart
March 14 – HOME Agreement to Council
Timeline for Ross Reconstruction Project
March 18 – Put 1022 Crested Point Out to Bid
April 1
April 2 – Put demolition of 3385 Barron Cutoff Rd. out to bid
– Open Bids for 1022 Crested Point
April 11 – take Contract to purchase 1022 Crested Point to Council
April 12 – Ross’ move out of 3385 Barron Cutoff Rd. and into 1022 Crested Point under lease agreement
April 16 – 3385 Barron Cutoff Rd. is demolished
April 17 – Closing for 1022 Crested Point – Note and Deed of Trust are signed
101
Sign HOME
Agreement
and
Disclosures
Get Quotes for
Demolition of
3385 Barron
Cutoff
Estimate
Closing Costs
Create Coversheet
for Council
Approval of Project
Have to Bob by
3/1/13
Put
1022
Crested
Point
Out to
Bid (14
Days)
Open Bid
Take to Council
for Approval –
Have signed and
executed
contract.
Acquire
Home
Owners
Insurance
Rosses
move out
(either to
1022 or to
temp
dwelling) Demo
3385
Barron
Cuttoff
Closing at
Legal
Office
Wait at least 3
Days
Home
Agreement
to Council
for Approval
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May 9, 2013
Consent Agenda Item No. 2h
TexPool Resolution Amending Authorized Representatives
To: Kathleen Merrill, Interim City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives on the local government pool account, TexPool.
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 1989, TexPool is the largest and oldest local government
investment pool in the State of Texas. TexPool currently provides investment services to
over 1,700 communities throughout Texas. The State Comptroller oversees TexPool, and
Federated Investors manage the daily operations of the pool under a contract with the
Comptroller. TexPool is managed conservatively to provide a safe, efficient, and liquid
investment alternative to Texas governments. The pool seeks to maintain a $1.00 value per
share as required by the Texas Public Funds Investment Act. TexPool investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexPool is
rated AAAm by Standard & Poor's, the highest rating a local government investment pool
can achieve. The weighted average maturity of the pool cannot exceed 60 days, with the
maximum maturity of any investment limited to 13 months. TexPool, like the City, is
governed by the Texas Public Funds Investment Act.
The resolution amendment is to amend the authorized representatives to include the
Interim City Manager, Kathleen Merrill. Jeff Kersten, Executive Director of Business Services
and Cheryl Wright, Accounting and Treasury Operations Manager will remain on the
account. This resolution designates those employees that are able to authorized
transactions for the City’s TexPool account.
Budget & Financial Summary: None
Reviewed and Approved by Legal: NA
Attachments:
1. Resolution Amending Authorized Representatives
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105
May 9, 2013
Consent Agenda Item No. 2i
TexSTAR Resolution Amending Authorized Representatives
To: Kathleen Merrill, Interim City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives on the local government pool account, Texas Short Term
Asset Reserve (“TexSTAR”).
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 2002, TexSTAR is the second largest local government investment
pool in the State of Texas. TexSTAR currently provides investment services to over 600
Texas cities, counties, school districts and other public entities. TexSTAR offers investment
options that provide security, liquidity and efficiency and their conservatively managed fund
operates in full compliance with the Texas Public Funds Investment Act. TexSTAR’s pool is
rated AAAm by Standard & Poor’s, the highest rating a local government investment pool
can achieve. The pool seeks to maintain a $1.00 value per share as required by the Texas
Public Funds Investment Act and a weighted average maturity of 60 days, with the
maximum maturity of any investment limited to 13 months. TexSTAR investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexSTAR, like
the City, is governed by the Texas Public Funds Investment Act. First Southwest oversees
TexSTAR, and JP Morgan Fleming Asset Management manages the daily operations of the
pool.
The resolution amendment is to amend the authorized representatives to include the
Interim City Manager, Kathleen Merrill. Jeff Kersten, Executive Director of Business
Services, and Cheryl Wright, Accounting and Treasury Operations Manager, will remain on
the account. This resolution designates those employees that are able to authorized
transactions for the City’s TexSTAR account.
Budget & Financial Summary: None.
Reviewed and Approved by Legal: NA
Attachments:
1. Resolution Amending Authorized Representatives
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May 9, 2013
Consent Agenda Item No. 2j
Annual Electric System Construction & Maintenance Labor Contract
To: Kathy Merrill, Interim City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and Grid Utility, LLC., in the amount of
$1,259,929.12 for Annual Electric System Construction & Maintenance Labor as needed.
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract and authorization for
the City Manager to execute the contract.
Summary: On April 9, 2013, two (2) sealed bids were received in response to Invitation to
Bid No. 13-054 for the Annual Electric System Construction & Maintenance Labor Contract.
The Annual Electric System Construction & Maintenance Labor Contract is for supplemental
labor and equipment to construct the required electric distribution line extensions,
conversions and provide for necessary maintenance of the City’s electric distribution system
for the twelve (12) month period. Estimated unit quantities were based on 2012 work
performed by the former contractor and were used to determine the annual estimate for
labor cost.
Budget & Financial Summary: Funds for this item are budgeted for as electric system
capital improvements and conversions in the Electric Capital Improvement Project Funds.
Reviewed and Approved by Legal: Yes
Attachments: Bid Tab #13-054
109
City of College Station - Purchasing Division
Bid Tabulation for #13-054
"Annual Electric Construction and Maintenance"
Open Date: Tuesday, April 9, 2013 @ 2:00 p.m.
Section A - Overhead
OVERHEAD UNITS INSTALLED ENERGIZED COST $235,502.55 $290,496.63
x Vendor Energized Fee $247,277.68 $414,995.19
OH UNIT REMOVED ENERGIZED COST $61,445.75 $49,544.54
x Vendor Energized Fee $64,518.04 $70,777.92
OH UNIT INSTALLED COST $274,801.60 $373,895.79
OH UNIT REMOVED COST $22,727.95 $32,353.87
GRAND TOTAL Section A $594,477.85 $746,290.84
Grand Total Section A w/ Energized Cost $609,325.27 $892,022.77
Section B - Underground
TRENCHLESS BORING UNIT COST $231,594.00 $0.00
UNDERGROUND UNITS INSTALLED $67,520.90 $0.00
STREET LIGHT UNIT INSTALLED COST TOTAL $43,287.60 $0.00
GRAND TOTAL Section B $342,402.50 $0.00
Section C - Commercial and Residential
SERVICE UNIT COST $255,165.70 $0.00
URD UNIT INSTALLED COST $53,032.65 $0.00
GRAND TOTAL Section C $308,198.35 $0.00
TOTAL SECTION A, B & C $1,245,078.70 $746,290.84
Total Section A, B & C w/ Energized Cost $1,259,926.12 $892,022.77
Bid Certification Y Y
Bid Bond Y Y
Notes:
Utility Grid,
LLC
Trusty
Construction
Vendor miscalculated their final total. They added Section B twice. The Grand Total for Sections A, B & C has been
updated.
Vendor has math errors on items: C7, CSG9-25KVA, S50 12 degree, Q Other Utility T. Totals have been corrected to
the unit price. Vendor did not bid Section B or C.
Utility Grid, LLC Trusty Construction
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May 9, 2013
Regular Agenda Item No. 1
Dedication of Training Room to Mr. Bennie Luedke
To: Kathy Merrill, Interim City Manager
From: David Coleman, Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion regarding dedication of
the Training Room in the College Station Utilities Meeting and Training Facility to Mr. Bennie
Luedke and all long-serving City of College Station employees for their years of service,
dedication and hard work.
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation: Staff recommends Council approve the dedication
Summary: To honor Public Service Week, staff recommends dedication of the Training
Room in the College Station Utilities Meeting and Training Facility to Mr. Bennie Luedke and
all long-serving City of College Station employees for their years of service, dedication and
hard work. Mr. Luedke was a dedicated employee of the City of College Station for 40
years, from 1950 to 1990. In those four decades, Bennie observed the city’s population
increase from 7,898 to 53,013. He was highly respected by everyone who knew and
worked with him.
The city’s first 40-year employee, Mr.Luedke passed away in 2008 at the age of 80, serving
half his life with the City of College Station. Anyone who knew Bennie knew he was proud of
the employees and their dedication to the city. Staff recommends the Training Room be
dedicated in Bennie Luedke’s memory and to all long-serving City of College Station
employees for their years of service, dedication and hard work.
Budget & Financial Summary: No impact
Reviewed and Approved by Legal: Yes
Attachment:
None
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May 9, 2013
Regular Agenda Item No. 2
Rezoning of Property located at 2381 Earl Rudder Freeway, South
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public Hearing, presentation, discussion, and possible action regarding an
amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning
approximately 14.2 acres for the property located at 2381 Earl Rudder Freeway South,
generally located north of Raintree Drive and south of Horse Haven Estates, from PDD
Planned Development District to approximately 7 acres NAP Natural Areas Preserve and
approximately 7 acres SC Suburban Commercial.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
April 18, 2013 meeting and voted 5-2 to recommend approval of the rezoning request.
Staff also recommended approval of the request.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
Suburban Commercial and Natural Areas Reserved on the Comprehensive Plan Future
Land Use and Character Map. The proposed rezoning is consistent with these
designations because all of the 100-year floodplain is proposed within the NAP Natural
Areas Protected zoning and the remaining area is proposed within the SC Suburban
Commercial zoning.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The proposed SC Suburban
Commercial rezoning will allow for the development of businesses that are contextually
appropriate given the subject property’s proximity to the Raintree Subdivision. The
property was zoned PDD - Planned Development District in 2009, prior to the creation of
the SC Suburban Commercial zoning district. Now that the SC Suburban Commercial
district is available, the applicant is seeking a rezoning to utilize standards available with
this district. SC Suburban Commercial was created so that smaller-scaled commercial
uses could be developed adjacent to single-family developments with minimal impacts.
The proposed NAP Natural Areas Protected rezoning on the subject property will allow
for the floodplain and floodway on site to remain undeveloped. The current PDD Planned
Development District prevents vehicular access through the property to connect with
Appomattox Drive and it is Staff’s recommendation to continue this restriction.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
proposed rezoning is appropriate for this area due to its location on the frontage road of
Earl Rudder Freeway South and its proximity to single-family development and protected
natural areas.
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4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
owner does not view the property as being marketable based on the current zoning
since the PDD currently limits the location of buildings and uses. Rezoning the property
to SC Suburban Commercial would provide more development options on the property.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The current zoning is not viewed by the property owner as being marketable due to the
specific site and use locations of the existing PDD zoning and Concept Plan. The
proposed rezoning will allow for uses permitted in SC Suburban Commercial and is
compatible with the Comprehensive Plan Future Land Use and Character Map.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract is located
adjacent to a 12-inch water main that runs along Earl Rudder Freeway South. A 15-inch
sanitary sewer main runs through the middle of the property. The subject tract is
located in the Wolf Pen Creek Drainage Basin and is encroached by a FEMA-regulated
Special Flood Hazard Area, Zone AE, with base flood elevation established. The subject
tract will take access from Earl Rudder Freeway South (Freeway/Expressway) pending
TxDOT approval. A Traffic Impact Analysis (TIA) was completed for the previous PDD
request. Based on the trip generation of 50 Vehicles per Hour or more for the proposed
driveway, a right turn deceleration lane will be required.
Budget & Financial Summary: N/A
Reviewed and Approved by Legal: Yes
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – April 18, 2013
4. Ordinance
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BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: April 18, 2013
Advertised Council Hearing Dates: May 9, 2013
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this public
hearing:
Raintree Neighborhood Association and Horse Haven HOA
Property owner notices mailed: 27
Contacts in support: N/A
Contacts in opposition: One at the time of this report.
Inquiry contacts: Two at the time of this report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Natural Areas
Reserved
PDD-B Planned
Development District,
A-O Agricultural Open
Academy Sports
and Outdoors,
Floodplain, Vacant
South Restricted Suburban,
Suburban Commercial
R-1 Single-Family
Residential
Raintree
Subdivision
East
Natural Areas
Reserved,
Restricted Suburban
A-O Agricultural Open
,
R-1 Single-Family
Residential
Vacant,
Raintree
Subdivision
West
(across Earl
Rudder Freeway S)
Natural Areas
Reserved,
General Commercial
GC General
Commercial, WPC
Wolf Pen Creek
Allen Honda,
Grand Station
Entertainment
DEVELOPMENT HISTORY
Annexation: February 1971 and September 1977
Zoning: A-O Agricultural Open and R-1 Single-Family Residential upon
annexation
PDD Planned Development District in September 2009
Final Plat: This property is currently unplatted.
Site development: Vacant
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February 7, 2013 P&Z Regular Meeting Minutes Page 1 of 1
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